Agreement - Duerr Heating & Air Conditioning - Wheeler Gym Heater Replacement - Signed 2023-04-04City of Gilroy
Agreement/Contract Tracking
Today’s Date:
March 9, 2023 Your Name: Walter Dunckel
Contract
Type:
Services over $5k - Contractor -
NO ENG OR DESIGN
Phone Number: 408-846-0282
Contract Effective Date:
(Date contract goes into effect)
11/14/2022
Contract Expiration Date: 11/13/2023
Contractor / Consultant Name:
(if an individual’s name, format as
last name, first name)
Duerr Heating & Air Conditioning
Contract Subject:
(no more than 100 characters)
Wheeler Gym Heater Replacement
Contract Amount:
(Total Amount of contract. If no
amount, leave blank)
16904
By submitting this form, I confirm
this information is complete:
Date of Contract
Contractor/Consultant name and complete address
Terms of the agreement (start date, completion date or “until
project completion”, cap of compensation to be paid)
Scope of Services, Terms of Payment, Milestone Schedule and
exhibit(s) attached
Taxpayer ID or Social Security # and Contractors License # if
applicable
Contractor/Consultant signer’s name and title
City Administrator or Department Head Name, City Clerk
(Attest), City Attorney (Approved as to Form)
Routing Steps for Electronic Signature
Risk Manager
City Attorney Approval As to Form
City Administrator or Department Head
City Clerk Attestation
DocuSign Envelope ID: FCEEB1BC-C5BC-41C3-86C2-7D96E78370D3
TYPE OF
PROCURMENT
DOLLAR THRESHOLD / SIGNING AUTHORITY
STAFF LEVEL DEPARTMENT HEAD CITY ADMINISTRATOR COUNCIL APPROVAL
$0-$999.99 $1,000-$49,999.99 $50,000-$99,999.99 $100,000-Above
EQUIPMENT
/SUPPLIES/
MATERIALS
Furniture, hoses,
parts, pipe
manholes, office
supplies, fuel, tools,
PPE items, etc…
• Vendor selection at
discretion of staff
Payment Method
Purchase Card or
Payment Request (if
vendor does not accept
credit cards)
• Informal
bid/quotation –
3 quotes (verbal
or written)
• Purchasing
Summary form
w/ Purchasing
Approval
• Purchase
Requisition
Payment Method
Purchase Order*
• Informal
bid/quotation –
3 written quotes
• Purchasing
Summary form w/
City Administrator
Approval
• Purchase
Requisition
Payment Method
Purchase Order
• Formal Bid
• Advertisement
• Council Approval
• Purchase
Requisition signed
by City
Administrator
Payment Method
Purchase Order
GENERAL SERVICES
Janitorial, landscape
maintenance,
equipment repair,
installation, graffiti
abatement, service
inspections,
uniform cleaning,
etc…
• Vendor selection at
discretion of staff
• May require insurance
documents depending
on scope/ nature of
work
Payment Method
Purchase Card (if
incorporated)
Signed Payment Request (if so
proprietor or partner)
• Informal
bid/quotation –
3 quotes (verbal
or written)
• Purchasing
Summary form
w/ Department
Head Approval
• Standard
Agreement
• Purchase
Requisition
Payment Method
Purchase Order*
• Informal Bid/RFP
quotation – 3
written quotes
• Purchasing
Summary form w/
City Administrator
Approval
• Standard
Agreement
• Purchase
Requisition
Payment Method
Purchase Order
• Formal
Bid/RFP/RFQ
• Advertisement
• Council Approval
• Standard
Agreement
• Purchase
Requisition
Payment Method
Purchase Order
PROFESSIONAL
SERVICES
Consultants,
architects,
designers, auditors,
etc...
• Vendor selection at the
discretion of staff
• Purchase Summary
Form w/ Purchasing
Approval
• Standard Agreement
signed by Department
Head
• Purchase Requisition
Payment Method
Purchase Order
• RFP/RFQ to at
least 3
consultants
• Purchase
Summary Form
w/ Department
Head Approval
• Standard
Agreement
• Purchase
Requisition
Payment Method
Purchase Order
• RFP/RFQ to a list
of consultants
• Evaluation
Spreadsheet w/
City Administrator
Approval
• Standard
Agreement
• Purchase
Requisition
Payment Method
Purchase Order
• Formal RFP/RFQ
• Advertisement
• Council Approval
• Standard
Agreement signed
by City
Administrator
• Purchase
Requisition
Payment Method
Purchase Order
DocuSign Envelope ID: FCEEB1BC-C5BC-41C3-86C2-7D96E78370D3
DocuSign Envelope ID: FCEEB1BC-C5BC-41C3-86C2-7D96E78370D3
DocuSign Envelope ID: FCEEB1BC-C5BC-41C3-86C2-7D96E78370D3
DocuSign Envelope ID: FCEEB1BC-C5BC-41C3-86C2-7D96E78370D3
DocuSign Envelope ID: FCEEB1BC-C5BC-41C3-86C2-7D96E78370D3
DocuSign Envelope ID: FCEEB1BC-C5BC-41C3-86C2-7D96E78370D3
DocuSign Envelope ID: FCEEB1BC-C5BC-41C3-86C2-7D96E78370D3
DocuSign Envelope ID: FCEEB1BC-C5BC-41C3-86C2-7D96E78370D3
DocuSign Envelope ID: FCEEB1BC-C5BC-41C3-86C2-7D96E78370D3
Administrative Services & HR Director
LeeAnn McPhillips
DocuSign Envelope ID: FCEEB1BC-C5BC-41C3-86C2-7D96E78370D3
DocuSign Envelope ID: FCEEB1BC-C5BC-41C3-86C2-7D96E78370D3
DocuSign Envelope ID: FCEEB1BC-C5BC-41C3-86C2-7D96E78370D3
DocuSign Envelope ID: FCEEB1BC-C5BC-41C3-86C2-7D96E78370D3
DocuSign Envelope ID: FCEEB1BC-C5BC-41C3-86C2-7D96E78370D3
DocuSign Envelope ID: FCEEB1BC-C5BC-41C3-86C2-7D96E78370D3
DocuSign Envelope ID: FCEEB1BC-C5BC-41C3-86C2-7D96E78370D3
DocuSign Envelope ID: FCEEB1BC-C5BC-41C3-86C2-7D96E78370D3