03/08/2021 Personnel Commission Regular MeetingCITY OF GILROY
PERSONNEL COMMISSION AGENDA
Monday, March 8, 2021 at 5:30 p.m. – Regular Meeting
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Nita Edde-Mitchell, Chair Catherine Cummins, Vice Chair
Robin Bronze, Commissioner Sholly Nicholson, Commissioner Annie Tomasello, Commissioner
Public comment will be taken on any agenda item before action is taken by the Personnel Commission. Persons speaking on any
matter are requested, but not required to state their name. Public testimony is subject to reasonable regulations, including, but
not limited to, time restrictions for each individual speaker.
Materials related to an item on this agenda submitted to the Personnel Commission after distribution of the agenda packet
are available for public inspection with the agenda packet on the City website at www.cityofgilroy.org/AgendaCenter
PUBLIC PARTICIPATION IN THIS MEETING WILL BE LIMITED.
THIS MEETING WILL BE CONDUCTED PURSUANT TO T HE PROVISIONS OF THE GOVERNOR’S
EXECUTIVE ORDER N-29-20
MEETING MATERIAL IS AVAILABLE ON THE CITY WEBSITE www.cityofgilroy.org.
In order to minimize the spread of the COVID 19 virus, the City will be offering telephone and email
options for public comments at this meeting. The public is encouraged to participate in this meeting by
as follows:
VIEW THE MEETING LIVE ON FACEBOOK
https://www.facebook.com/GilroyCityHallMeetings
PUBLIC COMMENTS WILL BE TAKEN ON AGEND A ITEMS BEFORE ACTION IS TAKEN BY THE PERSONNEL
COMMISSION.COMMENTS MAY BE EMAILED PRIOR TO OR DURING THE MEETING TO LEEANN MCPHILLIPS
AT LeeAnn.McPhillips@cityofgilroy.org AND MUST BE RECEIVED BEFORE THE CHAIRPERSON OPENS
PUBLIC COMMENT FOR THE ITEM. ADDITIONALLY, COMMENTS MAY BE MADE BY LEAVING A VOICE
MESSAGE AT 408-846-0205, PRIOR TO 5:00 P.M. on Monday, March 8, 2021. IMPORTANT: identify the Agenda
Item Number or PUBLIC COMMENT in the subject line of your email. The Clerk will read the first three minutes
of each email into the public record.
KNOW YOUR RIGHTS UNDER THE GILROY OPEN GOVERNMENT ORDINANCE
Government’s duty is to serve the public, reaching its decisions in full view of the public. Commissions, task
forces, councils and other agencies of the City exist to conduct the people’s business. This ordinance assures
that deliberations are conducted before the people and that City operations are open to the people’s review.
FOR MORE INFORMATION ON YOUR RIGHTS UNDER THE OPEN GOVERNMENT ORDINANCE,
TO RECEIVE A FREE COPY OF THE ORDINANCE OR TO REPORT A VIOLATION OF THE
ORDINANCE, CONTACT THE OPEN GOVERNMENT COMMISSION STAFF AT
(408) 846-0204/shawna.freels@cityofgilroy.org.
In compliance with the Americans with Disabilities Act, and Governors Order N-29-20, the City will make
reasonable arrangements to ensure accessibility to this meeting. If you need special assistance to participate
in this meeting, please contact the City a minimum of 2 hours prior to the me eting at (408) 846-0205.
1) OPENING
A) Call Meeting to order (Chairperson Edde-Mitchell)
B) Roll Call (HR Director, LeeAnn McPhillips)
C) Report on Posting of the Agenda (HR Director, LeeAnn McPhillips)
2) COMMUNICATIONS BY MEMBERS OF THE PUBLIC FOR ITEMS NOT ON THE AGENDA
Public comment by members of the public on items NOT on the agenda, but within the subject matter
jurisdiction of the Personnel Commission. Please limit your comments to three (3) minutes. (This portion of the
meeting is reserved for person desiring to address the commission on matters not on the agenda. The law does not
permit Commission action or extended discussion of any item not on the agenda except under special
circumstances. If Commission action is requested, the Commission may place the matter on a future agenda.)
3) APPROVAL OF MINUTES
A) Approval of Minutes for the Meeting of December 14, 2020 (report attached)
4) HUMAN RESOURCES DIRECTOR’S REPORT
5) INFORMATIONAL ITEMS
A) Recruitment and Employment Status Report (report attached)
B) City Workforce COVID-19 Update
6) NEW BUSINESS
A) Selection of Chair and Vice Chair for 2021 (report attached)
B) Selection of a Date for Personnel Commission Annual Presentation to City Council (report attached)
C) Identification of Personnel Commission Budget Needs for FY 22 and FY 23 (report attached)
7) FUTURE PERSONNEL COMMISSION BUSINESS
8) MEETING ADJOURNMENT
NEXT MEETING OF THE PERSONNEL COMMISSION
The next regularly scheduled meeting of the Personnel Commission is Monday, April 12, 2021 at 5:30 p.m.
MEETING SCHEDULE
The City of Gilroy Personnel Commission meets regularly on the second Mond ay of each month at 5:30 p.m.
If a holiday should fall on the regular meeting date, the meeting will be rescheduled to the following Monda y.