09/12/2022 Personnel Commission Regular Agenda PacketCITY OF GILROY
PERSONNEL COMMISSION AGENDA
Gilroy City Hall – Administrative Services Conference Room
7351 Rosanna Street, Gilroy, CA 95020
Monday, September 12, 2022 at 5:30 p.m. – Regular Meeting
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Sholly Nicholson, Chair Robin Bronze, Vice Chair
Catherin Cummins, Commissioner Nita Edde-Mitchell, Commissioner Marissa Haro, Commissioner
Public comment will be taken on any agenda item before action is taken by the Personnel Commission. Persons speaking on any
matter are requested, but not required to state their name. Public testimony is subject to reasonable regulations, including, but
not limited to, time restrictions for each individual speaker.
Materials related to an item on this agenda submitted to the Personnel Commission after distribution of the agenda packet
are available for public inspection with the agenda packet in the lobby of Administration at City Hall, 7351 Rosanna Street
during normal business hours. These materials are also a vailable with the agenda packet on the City website at
www.cityofgilroy.org
A Closed Session may be called during this meeting pursuant to Government Code Section 54956.9(b)(1) if a point has
been reached where, in the opinion of the Personnel Commission of the City on the advice of its legal counse l, based on
existing facts and circumstances, there is a signif icant exposure to litigation against the City.
Public comments will be taken at the beginning of the meeting for items not on the agenda and on agenda items before
action is taken by the Personnel Commission. Comments may be provided in-person at the meeting or may be emailed by
no later than 1:00 p.m. on the day of the meeting to LeeAnn.McPhillips@cityofgilroy.org. IMPORTANT: identify the
Agenda Item Number or PUBLIC COMMENT in the subject line of your email. The Clerk will read the first three
minutes of each email into the public record.
In compliance with the American Disabilities Act (ADA), the City will make reasonable arrangements to ensure
accessibility to this meeting. If you need special assistance to participate in this meeting, please contact the
Human Resources Director at (408) 846-0228. Notification 48 hours prior to the meeting will enable the City to
make reasonable arrangements to ensure accessibility to this meeting. (28CFR 35.102-35.104 ADA Title II)
Materials related to an item on this agenda submitted to the Personnel Commission after distribution of t he agenda packet
are available for public inspection with the agenda packet on the City website at www.cityofgilroy.org/AgendaCenter
KNOW YOUR RIGHTS UNDER THE GILROY OPEN GOVERNMENT ORDINANCE
Government’s duty is to serve the public, reaching its decisions in full view of the public.
Commissions, task forces, councils and other agencies of the City exi st to conduct the people’s
business. This ordinance assures that deliberations are conducted befor e the people and that City
operations are open to the people’s review.
FOR MORE INFORMATION ON YOUR RIGHTS UNDER THE OPEN GOVERNMENT
ORDINANCE, TO RECEIVE A F REE COPY OF THE ORDINANCE OR TO REPORT A
VIOLATION OF THE ORDINANCE, CONTACT THE OPEN GOVERNMENT C OMMISSION
STAFF AT (408) 846-0204/cityclerk@cityofgilroy.org.
1) OPENING
A) Call Meeting to order (Chairperson Nicholson)
B) Roll Call (HR Director, LeeAnn McPhillips)
C) Report on Posting of the Agenda (HR Director, LeeAnn McPhillips)
2) PRESENTATION
A) Presentation to the Personnel Commission from Mayor Marie Blankley
3) COMMUNICATIONS BY MEMBERS OF THE PUBLIC FOR ITEMS NOT ON THE AGENDA
Public comment by members of the public on items NOT on the agenda, but within the subject matter
jurisdiction of the Personnel Commission. Please limit your comments to three (3) minutes. (This portion of the
meeting is reserved for person desiring to address the commission on matters not on the agenda. The law does not
permit Commission action or extended discussion of any item not on the agenda except under special
circumstances. If Commission action is requested, the Commission may place the matter on a future agenda.)
4) APPROVAL OF MINUTES
A) Approval of Minutes for the Meeting of June 13, 2022 (report attached)
5) HUMAN RESOURCES DIRECTOR’S REPORT
6) INFORMATIONAL ITEMS
A) Recruitment and Employment Status Report (report attached)
7) NEW BUSINESS
A) Attendance Policy for City Boards, Commissions and Committees
8) FUTURE PERSONNEL COMMISSION BUSINESS
A) Cadet Program
B) Annual Presentation to City Council – December 5, 2022
9) MEETING ADJOURNMENT
NEXT MEETING OF THE PERSONNEL COMMISSION
The next regularly scheduled meeting of the Personnel Commission is Monday, October 10, 2022 at 5:30 p.m.
MEETING SCHEDULE
The City of Gilroy Personnel Commission meets regularly on the second Monday of each month at 5:30 p.m.
If a holiday should fall on the regular meeting date, the meeting will be rescheduled to the following Monday.
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City of Gilroy
PERSONNEL COMMISSION
MINUTES
June 13, 2022 Regular Meeting – DRAFT MINUTES
Administrative Services Conference Room
Gilroy City Hall
7351 Rosanna Street
Gilroy, CA 95020
Members Present Members Absent
Robin Bronze
Catherine Cummins
Nita Edde-Mitchell (arrived 5:42 p.m.)
Marissa Haro
Sholly Nicholson
I. REPORT ON POSTING THE AGENDA AND ROLL CALL
Commissioner Nicholson called the meeting of June 13, 2022 to order at 5:37 p.m. Roll call was taken
noting that Commissioners Bronze, Cummins, Edde-Mitchell, Haro and Nicholson were present.
Human Resources Director McPhillips reported that the agenda for this meeting was posted on June
10, 2022 at 4:37 p.m.
II. COMMUNICATIONS BY MEMBERS OF THE PUBLIC FOR ITEMS NOT ON THE
AGENDA- None.
III. APPROVAL OF MINUTES
A. For the regular meeting dated April 11, 2022 – on a motion from Commissioner Nicholson,
seconded by Commissioner Bronze, the minutes for the April 11, 2022, 2022 meeting were
approved on 4-0 vote.
IV. HUMAN RESOURCES DIRECTOR’S REPORT – No Report.
V. INFORMATIONAL ITEMS
A. Recruitment & Employment Status Report – report on recruitment activity was reviewed with
Commission; questions answered; report received.
VI. NEW BUSINESS
A. Review and Approve Job Description and Salary Range for Full-Time Position of Geographic
Information Systems Analyst. Staff report provided by Human Resources Director McPhillips;
questions answered; a motion was made by Commission Cummins to Approve the Job Description
and Salary Range for the Full-Time Position of Geographic Information Systems Analyst;
seconded by Commissioner Nicholson; motion passed 5-0.
B. Abolish the Eligibility List for the Position of Maintenance Worker I. Staff report provided by
Human Resources Director McPhillips; questions answered; a motion was made by Commission
Nicholson to Approve the Job Description and Salary Range for the Full-Time Position of
Geographic Information Systems Analyst; seconded by Commissioner Bronze; motion passed 5-0.
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VII. FUTURE PERSONNEL COMMISSION BUSINESS – None Noted
VIII. ADJOURNMENT - the meeting adjourned at 5:52 p.m. on motion from Commissioner Nicholson,
seconded by Commissioner Edde-Mitchell; motion passed 5-0.
Respectfully Submitted,
LeeAnn McPhillips
LeeAnn McPhillips
Human Resources Director/
Staff to the Personnel Commission
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CITY OF GILROY
RECRUITMENT AND EMPLOYMENT STATUS REPORT
Recruitments Posted
as of September,
2022
Date Open Date Closed # to Fill Status/
Interview/Assessment
Date
# of
Applications
as of 9/9/22
Lateral Firefighter
(Licensed Paramedic)
2/22/21 9/7/22 5 (at either level) Screening applications;
one in background
check; reposting
9
Firefighter Trainee
(Licensed Paramedic)
8/30/22 9/18/22 (first
review)
5 (at either level) Accepting applications
via FCTC List
0
Police Officer –
Lateral
5/30/22 Continuous 7 total (can hire
at any level)
Accepting applications 2
Police Officer –
Academy Graduate
5/30/22 Continuous 7 total (can hire
at any level)
Accepting applications 4
Police Officer –
Current Academy
Cadet
5/30/22 Continuous 7 total (can hire
at any level)
Accepting applications 2
Police Officer Trainee 5/30/22 Continuous 7 total (can hire
at any level)
Accepting applications;
interviews on 6/13/22
6
Public Safety
Communicator –
Lateral
5/30/22 Continuous 3 Accepting applications;
screening applications
4
Public Safety
Communicator
Trainee
7/28/22 Continuous 3 Accepting applications;
screening applications;
one in background
7
PT Recreation Leader
(various programs)
11/24/21 Open Until
Filled
4 Accepting applications;
scheduling interviews; 2
in final pre-hire steps
38
PT Recreation
Specialist
4/22/22 Open Until
Filled
1 Accepting applications;
scheduling interviews
13
Senior Civil Engineer 8/8/22 Open Until
Filled
1 Accepting applications;
screening applications;
scheduling interviews
5
Youth Task Force
Internship (Part-
Time/Year-Round)
4/18/22 Open Until
Filled
1 Accepting applications;
screening applications
6
PT Network
Administrator
6/2/22 Open Until
Filled
1 Accepting applications;
screening applications;
scheduling interviews
6
Engineering
Technician/Inspector
I/II
8/18/22 9/18/22 1 Accepting applications 2
Planning Technician 8/29/22 10/2/22 1 Accepting applications 7
Hazardous Materials
Inspector I/II
n/a n/a n/a Job Flyer Under
Development
n/a
GIS Analyst n/a n/a n/a Job Flyer Under
Development
n/a
Records Supervisor n/a n/a n/a Job Flyer Under
Development
n/a
Public Safety
Communications
Supervisor
n/a n/a n/a Job Flyer Under
Development
n/a
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Recruitments in Process – June, 2022 Status
Police Officer (All Levels) 4 candidates in background check; interviews 9/15/22.
Public Safety Communicator (Lateral and Trainee) 1 candidate in background check; interviews 9/15/22.
Recreation Leaders – various programs
Interviewing and 2 candidates in final pre-hire steps
Fleet Superintendent 1 candidate in final pre-hire steps.
PT Network Administrator Department interview and practical 9/14/22
Planner I/II Screening applications; interviews scheduled for 10/5/22
PT/Temp/Extra Help Senior Planner Candidate in pre-hire steps
Community Services Officer 1 candidate in final pre-hire steps; 2 candidates in
background check
Detention Services Officer 1 candidate in final pre-hire steps
Lateral Firefighter (Licensed Paramedic) 1 candidate in background check
PT Human Resources Assistant I 1 candidate in background check
Senior Human Resources Analyst/Human Resources
Analyst
1 candidate in background check
Maintenance Worker I 3 candidates in background check
Engineer I 1 candidate in final pre-hire steps
PT Office Assistant Scheduling department interviews
Hiring/Promotion/Separation Information (June 10, 2022 – September 9, 2022)
HIRES/PROMOTIONS:
NAME JOB CLASSIFICATION DATE OF HIRE
JAMES WIGHT MAINTENANCE WORKER I – WATER
SECTION 6/15/2022
CAMILLA AGUILAR-
HERNANDEZ
YOUTH TASK FORCE SUMMER
COLLEGE INTERN 6/24/2022
EDWIN PEREZ RECREATION LEADER I – AFTER
SCHOOL PROGRAM 6/24/2022
ANDREW YOUNG EMERGENCY SERVICES & VOLUNTEER
COORDINATOR 7/1/2022
CHRISTINA RUIZ DEPUTY CITY CLERK 7/5/2022
CHRISTOPHER MADRID RECREATION LEADER III – ADAPTIVE
PROGRAM 7/11/2022
JUSTIN RHODES POLICE OFFICER TRAINEE 7/25/2022
LUIS GONZALEZ POLICE OFFICER TRAINEE 7/25/2022
SHARON GOEI COMMUNITY DEVELOPMENT
DIRECTOR 7/25/2022
DAWN ALLEN FINANCIAL ANALYST 8/1/2022
GADGE FARRIS POLICE OFFICER 8/1/2022
CASSANDRA SNOW PUBLIC SAFETY COMMUNICATOR
TRAINEE - TEMPORARY 8/1/2022
SEPARATIONS:
NAME JOB CLASSIFICATION DATE OF
SEPARATION
CHERYL KOURETAS SENIOR HUMAN RESOURCES ANALYST 6/24/2022
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NAME JOB CLASSIFICATION DATE OF
SEPARATION
PHILLIP MCPEEK POLICE OFFICER – RETIRED 6/26/2022
IQBAL RAI ENGINEERING
TECHNICIAN/INSPECTOR II 7/1/2022
MICHAEL BLUNDO SENIOR EQUIPMENT MECHANIC –
RETIRED 7/1/2022
MIGUEL CONTRERAS PLANNER I 7/15/2002
THOMAS SMITH HAZARD MATERIALS INSPECTOR I 7/25/2022
HONORA EJE RECREATION LEADER I – AFTER
SCHOOL PROGRAM 8/10/2022
JACOB LUNN MAINTENANCE WORKER I – WATER
SECTION 8/18/2022
MARISA HUNTLEY PUBLIC SAFETY COMMUNICATOR
SUPERVISOR 8/21/2022
MARIA MARIN SENIOR CUSTODIAN 8/24/2022