12/10/2018 Youth Commission Regular Meeting Adopted 01/14/2019CITY OF GILROY
MINUTES OF THE REGULAR
YOUTH COMMISSION MEETING
6:00 P.M.
Monday, December 10, 2018
CALL TO ORDER
The regular meeting of the Youth Commission was called to order by Vice Chair Justin Fajardo
at 6:03 p.m.
FLAG SALUTE
SECRETARY'S REPORT
The amended meeting packet was posted on the City's website on Friday, December 7, 2018 at
11:29 a.m. and the amended agenda was posted in the Public Notice Cabinet on Friday,
December 7, 2018 at 11:13 a.m.
ROLL CALL
Members Present: Commissioner Bryan Alonso, Commissioner Kenneth Apte, Commissioner
Bettye Chargin, Commissioner Elizabeth Van Sambeek, Vice Chair Justin Fajardo,
Commissioner Senna Kolagotla, Commissioner Edwin Lopez, Commissioner Vikash Sabharwal,
Commissioner Paul Song and Commissioner Jane Tovar
Members Excused: Chair Akash Sabharwal
Members Absent: None
Staff Present: Monica Sendejas and Vince Bautista
APPROVAL OF THE MINUTES
Motion was made by Commissioner Kolagotla to approve the minutes of the November 12,
2018 regular meeting as written. The motion was seconded by Commissioner Chargin. The
motion carried with a 10-0-1 vote (Absent: Chair Sabharwal).
APPROVAL OF THE AGENDA
Motion was made by Commissioner Kolagotla to approve the amended agenda for
Monday, December 10, 2018. The motion was seconded by Commissioner Apte. The motion
carried with a 10-0-1 vote (Absent: Chair Sabharwal).
INTRODUCTIONS
None.
AWARDS/RECOGNITIONS
None.
PUBLIC COMMENT
None.
NEW BUSINESS
A. Budget for Pampered Princess Party - Commissioner Kolagotla led the discussion of
supplies needed and budget amount for the event. The Pampered Princess Party will take
place on March 2, 2019 from 9:30 to 11:30 a.m. Each commissioner presented their
budget request for their assigned area. Also, the committee requested funds be allocated
for party decorations, table cloths and center pieces. After reviewing the budget request
for each area of responsibility, the Commissioners agreed that they did not want to spend
more than $350 on this year's event. Motion was made by Commissioner Apte to
approve a budget of $350.00 for the Pampered Princess Party. The motion was
seconded by Commissioner Song. The motion carried with a 10-0-1 vote (Absent:
Chair Sabharwal).
• Hair — Commissioner Tovar requested small black hair ties, bows, glitter spray and
headbands with flowers if available. Commissioner Tovar requested a total of fifty
($50.00) dollars for expenses.
• Nails — Commissioner Kolagotla and Commissioner Van Sambeek will work
alongside each other in the nails section. Commissioner Kolagotla and Commissioner
Van Sambeek asked for nail polish, nail polish remover, q-tips and cotton balls.
Commissioner Kolagotla and Commissioner Van Sambeek requested thirty ($30.00)
dollars in expenditures.
• Arts and Crafts — Commissioner Song and Commissioner Apte oversee all arts and
crafts duties. Commissioner Song and Commissioner Apte asked for color pages,
jewels, crayons, two (2) packs of stickers and thirty-five (35) additional crowns. An
estimated budget of a hundred ($100.00) dollars in expenses for Commissioner Song
and Commissioner Apte.
• Photo Booth — Vice Chair Fajardo and Commissioner Chargin will be using the same
frame as last year. Vice Chair Fajardo and Commissioner Chargin requested party
props at Michaels Craft Store. A budget of ten ($10.00) dollars was presented.
• Face Painting — Commissioner Vikash Sabharwal requested two (2) face paint packs
which include paint and brushes. A total of fifty ($50.00) dollars was estimated by
Commissioner Sabharwal.
• Music — Vice Chair Fajardo returns as the leader for music. No expenses are needed
for Vice Chair Fajardo.
• Publicity — Staff Sendejas presented the committee with a draft of the Pampered
Princess Party postcard. The Committee unanimously agreed to move forward with
the design and approved to finalize. Postcards will be shared for outreach and word of
mouth.
• Donations — Chair Sabharwal was absent to present the budget. Last year, Chair
Sabharwal was able to receive a fifty ($50.00) dollar donation from Costco.
• Snacks — Commissioner Lopez asked the committee for fruit snacks and water. Last
year, the committee decided to provide the same snacks for a budget of fifty ($50.00)
dollars. The fifty ($50.00) dollars was from the donation from Costco.
• Hula — The Commission agreed to bring back the Hula dancers. Staff Bautista will be
inviting Hula to attend this year's event. No expenses are needed.
• Disney Store- Staff Bautista connected with Ariana from Disney and reported that
Disney is willing to provide staff to volunteer and help with the event. No expenses
are needed.
OLD BUSINESS
A. Bike to the Future — Staff Bautista reported details on promoting the Bike to the Future
Event and provided ten (10) copies to each commissioner for advertising. The Commission
motioned to not take part in this event last meeting. However, the Commission decided to
support this event during their free time.
B. Social with Morgan Hill and San Juan Bautista — Vice Chair Fajardo led the discussion on
the status of the social. Vice Chair Fajardo shared that the San Juan Bautista Commissioners
plan to attend the Friday, January 25, 2019 social event in Gilroy. The social will take place
at Wheeler Community Center, 250 W. Sixth Street, Gilroy from 6:00 P.M. — 8:00 P.M.
Activities that the Gilroy Youth Commission had in mind are human bowling, dodgeball, a
heads up activity or relay races. In addition, the Gilroy Youth Commission plans to provide
pizza and drinks for everyone. Staff Bautista and Staff Sendejas are connecting with Morgan
Hill Staff Chique Mejia to attend the social. Staff Chique Mejia is the advisor for the Morgan
Hill Youth Commission. The goal is for all three Commissions to collaborate and network.
C. Website — Staff Sendejas informed the Youth Commission that the G-Yo.com website will
not be able to launch at this time. The City is developing their social media and website
guidelines and at this time Commissions are not allowed to have outside websites.
Commissions have a page on the City of Gilroy website that is managed by city staff that
they are able to utilize. Therefore, the Commission is not able to move forward with the
launch and promotion of the website at this time.
AGENDA ITEMS FOR NEXT MEETING
Update on Pampered Princess Party
Social update with Morgan Hill and San Juan Bautista
May Presentation to Council
STAFF COMMENTS
Staff Sendejas will be stepping down and passing the responsibilities to Staff Bautista.
ADJOURNMENT
A motion was made by Commissioner Chargin to adjourn the meeting. The motion was
seconded by Commissioner Kolagotla. The motion carried with a 10-0-1 vote (Absent:
Chair Sabharwal). Vice Chair Fajardo adjourned the meeting at 6:44 p.m.
FUTURE MEETING
The next regular meeting of the Gilroy Youth Commission will be held on Monday, January 14,
2019 at 6:00 p.m. in the Gilroy Senior Center Meeting Room.
Vince Bautista, Recreation Specialist
City of Gilroy Youth Commission Advisor
Recording Secretary