02/11/2019 Youth Commission Regular Meeting Adopted 03/11/2019
CITY OF GILROY
YOUTH COMMISSION
REGULAR MEETING
FEBRUARY 11, 2019
6:00 p.m.
Senior Center Meeting Room
7371 Hanna Street
Gilroy, CA 95020
MINUTES
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I. CALL TO ORDER
The regular meeting of the Youth Commission was called to order by
Commissioner Bettye Chargin at 6:07 p.m.
Members Present: Chair Akash Sabharwal (late), Commissioner Bryan
Alonso, Commissioner Kenneth Apte (late), Commissioner Bettye Chargin,
Commissioner Elizabeth Van Sambeek, Commissioner Senna Kolagotla
(left early), Commissioner Edwin Lopez, Commissioner Vikash Sabharwal,
Commissioner Paul Song and Commissioner Jane Tovar
Members Excused: Vice Chair Justin Fajardo
Members Absent: None
Staff Present: Sandra Cruz
II. FLAG SALUTE
III. SECRETARY'S REPORT
The amended meeting packet was posted on the City’s website on Friday,
February 8, 2019 at 2:50 p.m. and the agenda was posted in the Public
Notice Cabinet on Friday, February 8, 2019, at 9:15 a.m.
IV. APPROVAL OF MINUTES
Motion was made by Commissioner Kolagotla to approve the minutes
of the January 14, 2019 regular meeting as written. The motion was
seconded by Commissioner V. Sabharwal. The Commission didn’t vote
on this item after the motions were made. They will need to motion and vote
on this item at their next meeting.
V. APPROVAL OF AGENDA
Motion was made by Commissioner Kolagotla to approve the minutes
of the January 14, 2019 regular meeting as written. The motion was
seconded by Commissioner V. Sabharwal. The Commission didn’t vote
on this item after the motions were made. They will need to motion and vote
on this item at their next meeting.
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VI. AWARDS/RECOGNITIONS
None.
VII. INTRODUCTIONS
None.
VIII. PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA
None.
IX. NEW BUSINESS
A. Presentation by Santa Clara County Deputy District Attorney Adam J.
Flores - Mr. Flores introduced himself to the Youth Commission and shared
with them a little about his past work as a Deputy District Attorney and his
transition into his current work with the Community Prosecution Unit. Their
mission is to prevent juvenile crime, improve public safety and expand the
community’s capacity to address these issues. Part of his job involves
community outreach and collaboration with the community and his focus is
in South County, specifically in Gilroy, San Martin and Morgan Hill. He is
working to increase public safety in Gilroy and help prevent juvenile crime.
He asked the Youth Commission to present a report or give him some idea
of what issues are affecting youth in Gilroy because one of the ways these
issues can be solved is by first knowing what they are. Mr. Flores said they
could do a survey or get together and write down a list of what they believe
the issues are that are affecting the youth of Gilroy. The Youth Commission
agreed that they would each talk to friends and family and they would each
bring the report to the next meeting. Mr. Flores said he would attend the
next meeting as a follow-up. Motion was made by Commissioner Song
that each Commissioner would survey family and friends and bring the
report to the next meeting. The motion was seconded by
Commissioner Apte. The motion carried with a 9-0-2 vote (Absent:
Commissioner Fajardo and Chair Sabharwal).
B. Introduction of Budget Request Process for Fiscal Year 2020 and
Fiscal Year 2021 - Staff Cruz explained the two-year fiscal budget process
to the Youth Commission. She shared with them that in building the next
two-year budget cycle, the Youth Commission is being asked for input as to
how much money they think they will need in the next two years. The Youth
Commission had extended discussion regarding their annual expenses for
their projects, apparel and socials (YAC Attack and socials with other Youth
Commissions) and how much they thought they would need to support their
work plan. Motion was made by Commissioner Apte to request $1,000
per year from the general fund for the 2020 and 2021 fiscal years. The
motion was seconded by Commissioner Lopez. The motion carried
with a 9-0-2 vote (Absent: Commissioner Fajardo and Commissioner
Kolagotla).
X. OLD BUSINESS
A. Final Update on Pampered Princess Party - The Commissioners
discussed the following:
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Publicity - The Commissioners discussed promoting the event on the City’s
social media sites, at the Library, Starbucks, Safeway, Nob Hills, and any
children-based locations and businesses in Gilroy. The advertisement did
run the Winter/Spring Activity Guide.
Hair - Commissioner Tovar recruited another volunteer. She changed her
request from flower headbands to a bouquet of fake flowers with stems to
be able to pin in the girls’ hair (can be purchased at Michael’s or Amazon).
She thought the headbands would be too expensive. Six tables needed.
Nails - No update. Six tables needed.
Arts and Crafts - No update. Four tables needed.
Photo Booth - No update. One table needed.
Face Painting - Commissioner V. Sabharwal reported he recruited another
volunteer and he will send the link to Staff Bautista to order the face painting
supplies. One table needed.
Music - No update.
Donations - Chair Sabharwal created the donation letter. He contacted
Safeway and Costco. He will also reach out to Walmart tomorrow.
Welcome Committee/Snacks - Commissioner Lopez and Commissioner
Alonso recruited 30 people to help support the event. The Commissioners
felt this was too many volunteers and asked them to limit it to 4 volunteers.
Two tables needed.
Entertainment - No update.
Misc. Items - Need table cloths and center pieces for the tables. Staff
Bautista will work on getting these items. Balloons were suggested again.
The Youth Commissioners agreed to arrive at 8:30am on March 2.
Volunteers will arrive at 9:00am.
B. Post Review on Social with Morgan Hill and San Juan Bautista - The
Commissioners shared that this was a great event and they exchanged
contact information with Commissioners from Morgan Hill and San Juan
Bautista. Some of the feedback received from the other Commissions is that
next time they would prefer less physically active activities. Morgan Hill is
possibly thinking of hosting an event in the future.
C. Create May City Council Presentation - Chair Sabharwal would like the
presentation completed by the end of March so that they can practice the
presentation in April. The Holiday Parade, Breakfast with Santa and
Pampered Princess Party should be included in the presentation.
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Commissioners will individually work with Staff Bautista to collect pictures
for the presentation. Due to Staff Bautista’s absence, Chair Sabharwal
suggested that this item be tabled until the next meeting. The
Commissioners agreed to bring ideas to the next meeting. Motion was
made by Chair Sabharwal to table this item until the next meeting. The
motion was seconded by Commissioner Apte. The motion carried with
a 9-0-2 vote (Absent: Commissioner Fajardo and Commissioner
Kolagotla).
XI. COMMITTEE REPORTS
None.
XII. AGENDA ITEMS FOR NEXT MEETING
May Presentation to Council
Recap on Pampered Princess Party
Budget Requests Process
Follow-up Regarding Santa Clara District Attorney’s Office (2-3 issues
facing youth in Gilroy)
Motion was made by Commissioner Sabharwal to approve the agenda
items for the next meeting. The motion was seconded by
Commissioner Apte. The motion carried with a 9-0-2 vote (Absent:
Commissioner Fajardo and Commissioner Kolagotla).
XIII. STAFF COMMENTS
None.
XIV. ADJOURNMENT
A motion was made by Commissioner V. Sabharwal to adjourn the
meeting. The motion was seconded by Commissioner Tovar. The
motion carried with a 9-0-2 vote (Absent: Commissioner Fajardo and
Commissioner Kolagotla). Commissioner Chargin adjourned the
meeting at 7:28 P.M.
XV. FUTURE MEETINGS
Vince Bautista,
Recreation Specialist
City of Gilroy Youth Commission Advisor
Recording Secretary