01/13/2020 Youth Commission Regular Meeting Adopted 02/10/2020
CITY OF GILROY
YOUTH COMMISSION
REGULAR MEETING
JANUARY 13, 2020
6:00 p.m.
Senior Center Meeting Room
7371 Hanna Street
Gilroy, CA 95020
MINUTES
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I. CALL TO ORDER
The regular meeting of the Youth Commission was called to order by Vice Chair
Kolagotla at 6:03 p.m.
II. FLAG SALUTE
The flag salute was led by Vice Chair Kolagotla.
III. ROLL CALL
Members Present: Commissioner Bryan Alonso, Commissioner Kenneth Apte,
Commissioner Joshua Martinez, Commissioner Elizabeth Van Sambeek, Vice Chair
Senna Kolagotla, Commissioner Edwin Lopez, Commissioner Vikash Sabharwal,
Commissioner Jane Tovar, Commissioner Serena Schulte, and Commissioner
Serena Ramirez.
Members Excused: Chair Paul Song
Members Absent: None
Staff Present: Vince Bautista
IV. SECRETARY'S REPORT
The meeting packet was posted on the City’s website on Tuesday, January 7,
2020 at 1:45 p.m. and the agenda was posted in the Public Notice Cabinet on
Tuesday, January 7, 2020 at 1:50 p.m.
V. APPROVAL OF MINUTES
A. December 9, 2019
Motion was made by Commissioner Apte to approve the minutes of the
Monday, December 9, 2019 regular meeting as written. The motion was
seconded by Commissioner Lopez. The motion carried with a 10-0-1 vote
(Absent Chair Song).
RESULT: ACCEPTED
VI. APPROVAL OF AGENDA
Motion was made by Commissioner Apte to approve the agenda for Monday,
January 13, 2020 meeting. The motion was seconded by Commissioner
Ramirez. The motion carried with a 10-0-1 vote (Absent Chair Song).
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VII. AWARDS/RECOGNITIONS
None at this time.
VIII. INTRODUCTIONS
None at this time.
A. PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA
No public comment.
IX. NEW BUSINESS
A. Discussion of Youth Commission Career Fair Event.
The Youth Commission decided to put a hold on the Career Fair Event this year. A
commented was made by Commissioner Tovar that the Career Fair would be too
soon to plan for May and that it will require additional time to prepare. Vice Chair
Kolagotla also agreed that it would be too much to take on especially that the
Pampered Princess Party in around the corner in March. The Youth Commission
will also be working on the Youth Voice Live 2020 event in May with the Santa
Clara County District.
A motion was made by Vice Chair Kolagotla to table the Career Fair Event for
a later meeting. The motion was seconded by Commissioner Schulte. The
motion carried with a 10-0-1 vote (Absent: Chair Song).
X. OLD BUSINESS
A. Breakfast with Santa Review.
1. Report (Chair Song)
2. Public Comment
3. Possible Action:
Receive and comment on Breakfast with Santa event.
The Breakfast with Santa event was a success. Both sessions were at
capacity with a total of 200 participants. The event took place at the Gilroy
Senior Center from 8:30 a.m. - 12:00 p.m. Although, most of Youth
Commissioners weren't able to attend, Commission Van Sambeek had a
great experience. Commissioner Van Sambeek volunteered with the arts
and crafts area. She supervised the decorating of cookies. As a result, the
Youth Commission will look forward in volunteering at next years Breakfast
with Santa.
RESULT: ANNOUNCED
B. Organize Pampered Princess Party Event.
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1. Report (Chair Song)
2. Public Comment
3. Possible Action:
Receive and comment on planning of the Pampered Princess Party
event.
Pampered Princess Party: March 7, 2019, 9:30 a.m. - 11:30 a.m.
Wheeler Community Center Gym, 250 W. Sixth Street, Gilroy.
Commissioners Shift: 8:00 a.m. - 12:30 p.m.
Volunteers Shift: 8:15 a.m. - 12:30 p.m.
Co-chair - Senna Kolagotla and Serena Ramirez
Hair - Jane
· 6-10 volunteers
· Budget Amount: $85.00
· Supplies needed: small black hair clips with animals and designs ($12.00), bows,
four glitter sprays, three packs of headbands (flowers/roses), hair chalk ($15),and
hair spray.
Nails - Senna and Augusta
· 6-7 volunteers
· Budget Amount: $30.00
· Supplies needed: nail polish, nail polish remover, q-tips, and cotton balls (all if
necessary).
Arts & Crafts - Paul, Kenneth, Joshua, and Elizabeth
· 4 volunteers
· 6 tables
· Crowns (at least 200): 8-10 come in a pack/ $8.00
· Budget Amount: $100.00 - If necessary
· Supplies needed: color pages, jewels and rings ($30), small pack of crowns, ($30)
crayons, Disney stickers (2-sets), and wands
Photo Booth - Jane
· Follow up with Betty and Justin.
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· Budget Amount: $10.00
· Supplies needed: Backdrop and stickers
Face Painting - Vikash and Serena
· 6-10 volunteers
· Budget Amount: $100.00
· Supplies needed: Four packs of face paint at $23.99 (Amazon) / possibly stencils /
a list of art designs
Music - Staff Bautista
Publicity - Everyone
· Flyer - Rec staff created
· Postcards
Donations - Paul
· Pending
Welcome Committee/Snacks - Edwin and Bryan
· Budget Amount: $50.00
· Supplies needed: Fruit snacks (2 pack) and pack of small waters (1)
Entertainment
· Hula update: 10:30 a.m. performance
Misc. Items
· Decorations: $20.00
· Table clothes:
· Center pieces:
· Balloons
· Balloon Arch
Total Estimated Expenses: $350.00
C. Refine Youth Commission Mission Statement.
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1. Report (Chair Song)
2. Public Comment
3. Possible Action:
Receive and comment on the Youth Commission mission statement.
Mission Statement:
"For the 2019-2020 year, the Gilroy Youth Commission strives to organize
events that inspire and enrich the youth of Gilroy. To achieve this goal, we
will expand the Pampered Princess Party and hone our leadership skills
through Yack Attack to better impact and advocate for the youth."
The Youth Commission amended the mission statement due to the fact that
there are not able to participate in the Yack Attack event in March 2020. The
Commission came up with the amended mission statement:
"For the 2019-2020 year, the Gilroy Youth Commission strives to organize
events that inspire and enrich the youth of Gilroy. To achieve this goal, we
will expand the Pampered Princess Party and host a career fair event to
better impact and advocate for the youth."
The Youth Commission agreed to table the refining of the Youth
Commission mission statement to next meeting to receive all
commissioners feedback.
XI. COMMITTEE REPORTS
GPAC update: Commissioner Sabharwal reported that no meeting has taken place
due to the holidays. However, the next scheduled meeting is set for Thursday,
January 23, 2020 from 6:00 - 8:00 p.m. at the Gilroy Library Community Room.
XII. AGENDA ITEMS FOR NEXT MEETING
The Gilroy Youth Commission requested the following items to be listed on the
next agenda:
1. Youth Voice Live 2020 event with the Santa Clara County Office of Education
2. May 2020 Presentation to Council
3. Pampered Princess Party update
4. Refining the Youth Commission mission statement
5. The City of Gilroy 150th Event on March 14, 2020
A motion was made by Commissioner Apte to approve the agenda items for
next meeting. The motion was seconded by Commissioner Lopez. The motion
carried with a 10-0-1 vote (Absent Chair Song).
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XIII. STAFF COMMENTS
Staff Bautista informed the Youth Commission that they may be asked to volunteer
for the 150th Anniversary of the City of Gilroy. This event will be held on
Saturday, March 14, 2020 from 11:00-2:00 p.m. The location will take place
outdoors between the library and city hall. Further details will be discussed and
shared with the planning of the event.
XIV. FUTURE MEETINGS
The next regular meeting of the Youth Commission will be held Monday,
February 10, 2020 at 6:00 p.m. in the Gilroy Senior Center Meeting Room,
7371 Hanna Street, Gilroy, CA 95020.
XV. ADJOURNMENT
A motion was made by Commissioner Apte to adjourn the meeting. The
motion was seconded by Commissioner Lopez. The motion carried with a 10-0-
1 vote (Absent Chair Song.). Vice Chair Kolagotla adjourned the meeting at
7:02 p.m.
Vince Bautista,
Recreation Coordinator
City of Gilroy Youth Commission Advisor
Recording Secretary