05/11/2020 Youth Commission Regular Meeting Adopted 10/12/2020
CITY OF GILROY
YOUTH COMMISSION
REGULAR MEETING
MAY 11, 2020
6:00 p.m.
City Hall
7371 Hanna Street
Gilroy, CA 95020
MINUTES
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I. CALL TO ORDER
The regular meeting of the Youth Commission was called to order by Chair Song at
6:13 p.m.
II. FLAG SALUTE
The flag salute was led by Chair Paul Song.
III. ROLL CALL
Members Present: Commissioner Kenneth Apte, Commissioner Joshua Martinez
(late 6:29 p.m.), Vice Chair Senna Kolagotla, Commissioner Edwin Lopez,
Commissioner Vikash Sabharwal, Chair Paul Song, Commissioner Jane Tovar,
Commissioner Serena Ramirez, Commissioner Elizabeth Van Sambeek, and
Commissioner Augusta Schulte (left early 6:45 p.m.).
Members Excused:
Members Absent: Commissioner Brian Alonso
Staff Present: Vince Bautista
IV. SECRETARY'S REPORT
The meeting packet was posted on the City’s website on Friday, May 8, 2020 at
1:45 p.m. and the agenda was posted in the Public Notice Cabinet on Friday, May 8,
2020 at 1:50 p.m.
V. APPROVAL OF MINUTES
Previous meeting was cancelled due to COVID-19.
VI. APPROVAL OF AGENDA
Motion was made by Vice Chair Kolagotla to approve the agenda for Monday,
May 11, 2020. The motion was seconded by Commissioner Ramirez. The
motion carried with a 9-0-2 vote (Absent: Commissioner Alonso and
Commissioner Martinez).
VII. AWARDS/RECOGNITIONS
None.
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VIII. INTRODUCTIONS
None.
IX. PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA
There is no public comment to share.
X. NEW BUSINESS
A. Cancellation of Events due to COVID-19.
A. The following events were cancelled due to COVID-19:
• City of Gilroy 150th Anniversary
• May Presentation to City Council
• Santa Clara Youth Voice Live Event
B. Meeting Calendar Dates for 2020-2021 Year.
The Youth Commission is active from October-May. The Commission meetings
take place at 6:00 p.m. on the second Monday of every month. Meetings are held at
the Gilroy Senior Center meeting room. No comments were made by the
Commission.
Motion was made by Chair Song to approve the meeting calendar dates for the
2020-2021 year. The motion was seconded by Commissioner Apte. The motion
carried with a 9-0-2 vote (Absent: Commissioner Alonso and Commissioner
Martinez).
C. Annual Retreat for the 2020-2021 Year.
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1. Staff Report: Chair Song
2. Public Comment
3. Possible Action:
Motion and vote on the Annual Retreat Date for the 2020-2021 year.
Chair Paul Song commented that the Youth Commission Annual
Retreat is the biggest meeting of the year. The meeting gives a preview
to new commissioners on expectations for the year. Vice Chair Senna
Kolagotla mentioned that expectations, goals, and events for the year
are discussed. An overall vote took place with the Commission to set
the Annual treat for Monday, November 9, 2020.
Note: Commissioner Joshua Martinez joined the meeting at 6:29 p.m.
Motion was made by Vice Chair Kolagotla to schedule the Annual
Retreat for Monday, November 9, 2020. The motion was seconded by
Commissioner Lopez. The motion carried with a 10-0-1 vote (Absent:
Commissioner Alonso).
D. Future Goals for 2020-2021 Year.
1. Staff Report: Chair Song
2. Public Comment
3. Possible Action:
Receive and comment on Youth Commission goals for term 2020-
2021.
The Youth Commission were tasked to provide a list of goals for the
2020-2021 Year. The following is what the Commission agreed to:
1. Discuss and plan the Career Fair Event. Include different careers and
distressed activities for youth.
2. Execute and coordinate the Pampered Princess Party.
3. Assist with Breakfast with Santa and the Holiday Parade.
4. Continue to provide community engagement.
XI. OLD BUSINESS
A. Discuss Career Fair Event.
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Career Fair Event Breakdown
Location: City of Gilroy Paseo Area. Second location: Wheeler Community Center
(if weather is a factor).
Time: 12:00-2:00 p.m.
When: Saturday, November 2020.
Who: Youth, teens, and young adults?
Career volunteers: Library? Firefighters? City?
Network: Peach Jar, school announcements, survey monkey, flyers, emails, etc.
- Commissioner Jane Tovar suggested to honor essential workers in some
capacity for working during the COVID-19 pandemic.
- Commissioner Vikash Sabharwal mentioned to survey the youth for ideas
and careers through google doc's or some form of online survey.
XII. COMMITTEE REPORTS
General Plan Advisor Committee (GPAC): Hiatus
-Commissioner V. Sabharwal
Commissioner Vikash Sabharwal had no comments to report on the General
Plan Advisor Committee (GPAC).
XIII. AGENDA ITEMS FOR NEXT MEETING
Agenda Items for next meeting
1. Finalize the Annual Retreat for the 2020-2021 year.
2. Discuss details for the Career Fair Event.
3. Vote on the future General Plan Advisor Committee for the 2020-2021
year.
4. Elect and vote on the Chair and Vice Chair for the 2020-2021 year.
5. Introduce ice breakers to welcome new commissioners.
6. Development the Commission mission statement for the 2020-2021 year.
XIV. STAFF COMMENTS
Staff comments: Staff Bautista shared his sincere gratitude and appreciation
for the youth commission. It’s always great to see commissioners grow and
development throughout there term. Staff Bautista concluded by wishing his
Commissioners good luck and continued success.
- Side note: Vice chair Senna Kolagotla and commissioner Jane Tovar
suggested to promote the Youth Commission through school announcements
and PTSA meetings during after-school hours.
- Commissioner Schulte left the meeting at 6:45 p.m.
XV. FUTURE MEETINGS
The next regular meeting of the Youth Commission will be held Monday, October
12, 2020 at 6:00 p.m. in the Gilroy Senior Center Meeting Room, 7371 Hanna
Street, Gilroy, CA 95020.
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XVI. ADJOURNMENT
Chair Song adjourned the meeting at 7:03 p.m.
Vince Bautista,
Recreation Coordinator
City of Gilroy Youth Commission Advisor
Recording Secretary