01/09/2014 Planning Commission Regular Meeting Adopted 02/06/20141
Planning Commission
Regular Meeting
JANUARY 09, 2014
I. PLEDGE OF ALLEGIANCE
Chair Sanford called the meeting to order at 6:30 p.m. and led the pledge of allegiance.
II. REPORT ON POSTING THE AGENDA AND ROLL CALL
Deputy City Clerk Knerr reported the agenda for the regular Planning Commission
meeting of January 9, 2014 was posted on January 3, 2014 at 12:02 p.m.
Roll Call:
Present: Commissioner Brad Bannister; Vice Chair Tom Fischer; Commissioner Christi
Garcia; Commissioner Richard Gullen; Commissioner Paul Kloecker; Commissioner Kai
Lai; Chair Elizabeth Sanford
Staff Present:
Kristi Abrams, Community Development Director; Linda Callon, City Attorney; Kelsey
Heyd, Planning Technician; Jennifer Knerr, Deputy City Clerk; Teresa Mack, Senior
Civil Engineer (Development); Susan Martin, Planning Manager
III. APPROVAL OF MINUTES
A. December 5, 2013
Commissioner Bannister made a correction on page 5 of the minutes. Changing open
rail fencing to solid wood fencing along Santa Teresa.
Motion on Item III.A.
Motion: to approve the minutes of December 5, 2013 with amendments as described.
Moved by Vice Chair Tom Fischer, seconded by Commissioner Christi Garcia
Vote: Motion carried 7-0-0-0
Yes: Commissioner Brad Bannister; Vice Chair Tom Fischer; Commissioner Christi
Garcia; Commissioner Richard Gullen; Commissioner Paul Kloecker; Commissioner Kai
Lai; Chair Elizabeth Sanford
No: None
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Abstain: None
Absent: None
IV. PRESENTATION BY MEMBERS OF THE PUBLIC
No comments or presentations were made.
V. PUBLIC HEARINGS
A. Architectural and Site Review AS 13-01: to construct two industrial warehouses for
storing construction equipment, tools, and supplies. Located at 8595 Murray Avenue
(APN 835-01-055) and is within the Murray-Las Animas Avenue Overlay combining
District Design Policy area. There is an existing 2,200 square foot office located on the
property, set back from Murray Avenue by approximately 87 feet. The larger of the
proposed warehouses is set back 47 feet from Forest Avenue and is approximately
5,100 square feet in size. The smaller warehouse is approximately 2,400 square feet in
size. The proposed project is exempt from environmental review under Section 15332 of
the State CEQA Guidelines. Application filed by Allen Dinsmore and Amy and Billy
Holler, 8595 Murray Avenue, Gilroy, CA, 95020
Planning Technician Kelsey Heyd presented the staff report.
Commissioner Gullen asked what type of business operates at the location and what
type of solid fence material.
Planning Tech Heyd stated the Holler’s runs a construction service and Mr. Dinsmore a
landscaping service. She stated that the neighborhood has solid wood fencing and
aesthetically that would fit within the neighborhood.
Commissioner Bannister asked about the amount of landscaping required for that zone.
Planning Tech Heyd stated this is an M1 zone and there is no minimum amount of
landscaping required. The applicants are requesting 8% landscaping.
Commissioner Lai asked about the lawn and landscaping along the front of Murray
Avenue and asked how would emergency vehicles enter the property.
Planning Tech Heyd stated the applicants have not proposed anymore landscaping fo r
the front of Murray Avenue and emergency vehicles could enter off either Murray
Avenue or Forest Avenue.
Chair Sanford opened the public hearing.
Seeing no public comments Chair Sanford closed the public hearing.
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Motion on Item V.A.
Motion: to adopt a resolution approving AS 13-01, subject to certain findings and
conditions.
Moved by Commissioner Paul Kloecker, seconded by Commissioner Brad Bannister
Vote: Motion carried 7-0-0-0
Yes: Commissioner Brad Bannister; Vice Chair Tom Fischer; Commissioner Christi
Garcia; Commissioner Richard Gullen; Commissioner Paul Kloecker; Commissioner Kai
Lai; Chair Elizabeth Sanford
No: None
Abstain: None
Absent: None
VI. OLD BUSINESS
None
VII. NEW BUSINESS
A. Elect Planning Commission Chairperson and Vice Chairperson for 2014.
Commissioner Bannister nominated Vice Chair Fischer for Chairperson and
Commissioner Gullen for Vice Chairperson.
Motion on Item V.A.
Motion: to elect Vice Chair Fischer as Commission Chairperson.
Moved by Commissioner Brad Bannister, seconded by Chair Elizabeth Sanford
Vote: Motion carried 7-0-0-0
Yes: Commissioner Brad Bannister; Vice Chair Tom Fischer; Commissioner Christi
Garcia; Commissioner Richard Gullen; Commissioner Paul Kloecker; Commissioner Kai
Lai; Chair Elizabeth Sanford
No: None
Abstain: None
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Absent: None
Second Motion on Item V.A.
Motion: to elect Commissioner Gullen as Commission Vice Chairperson.
Moved by Commissioner Brad Bannister, seconded by Commissioner Christi Garcia
Vote: Motion carried 7-0-0-0
Yes: Commissioner Brad Bannister; Vice Chair Tom Fischer; Commissioner Christi
Garcia; Commissioner Richard Gullen; Commissioner Paul Kloecker; Commissioner Kai
Lai; Chair Elizabeth Sanford
No: None
Abstain: None
Absent: None
VIII. CORRESPONDENCE
None
IX. INFORMATIONAL ITEMS
A. Current Planning Projects
B. Planning Staff Approvals
C. Updated 2014 Schedule for Planning Commissioner attendance at City Council
Meetings
Planning Manager Martin gave a brief summary of the current planning projects, staff
approvals and stated that the 2014 schedule for Commissioners to attend the City
Council meetings was updated.
D. 2014 Schedule for Planning Commission Meeting Dates
Planning Manager Martin presented the schedule for the 2014 Planning Commission
meetings.
City Attorney Callon looked at the by-laws and stated a meeting needs to be held
monthly in accordance to the by-laws. She also stated that a change to the by-laws
would be necessary if a meeting was not held monthly.
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Commissioner Garcia stated that if a change to the by-laws is necessary then it should
be done within the next couple of meetings.
Commissioner Bannister stated that he has been on Planning Commission for the past
8 years and the July meeting has been moved to the last Thursday of the month.
City Attorney Callon stated the language in the by-laws reads “the first Thursday of the
month” and that is the language that should be changed to read “one (1) meeting a
month.” She stated it would be necessary to check into the City Charter and State law
for Planning Commission before the by-laws can be changed.
Chair Sanford stated that the report for the 2014 Planning Commission meeting
schedule was accepted by the Commission.
X. PRESENTATIONS BY MEMBERS OF THE PLANNING COMMISSION
None
XI. ORAL REPORTS BY COMMISSION MEMBERS
A. City Council meeting of January 6 and 27, 2014 meetings.
Commissioner Kloecker gave a brief summary of the January 6, 2014 meeting.
B. Housing Advisory Committee
Chair Sanford stated that the HAC meeting is the same time as the GPAC meeting and
she would need to step down from the HAC. She asked if any other Commissioner
could take her place.
Commissioner Gullen volunteered for the Housing Advisory Committee.
C. Historic Heritage Committee
Commissioner Garcia stated that there was no meeting.
D. Arts & Culture Commission
Commissioner Bannister stated that there was no meeting.
E. South County Joint Planning Advisory Committee
Commissioner Kloecker stated that there was no meeting.
F. Street Naming Committee
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Commissioner Lai stated that there was no meeting.
G. Development Standards Task Force
Vice Chair Fischer stated that there was no meeting.
H. Sign Ordinance Review Task Force
Chair Sanford stated that this Task Force is no longer meeting.
I. General Plan Advisory Committee
Vice Chair Fischer gave a brief summary of the GPAC meeting. Chair Sanford
commented on the outreach that the consultant has been doing for the General Plan
Committee.
Commissioner Bannister asked if the Planning Commissioners could receive notice of
the meeting about a week ahead of time.
Chair Sanford stated that you could sign up at the Gilroy 20/40 website.
Vice Chair Fischer stated that the meetings are held on the second Wednesday of the
month at the Gilroy Library with a start time of 6:30 p.m.
XII. PLANNING DIVISION MANAGER REPORT
Planning Manager Martin stated that she agendize on the February agenda to review
the by-laws and she will gather information for a retreat.
City Attorney Callon stated that retreats are for staff and the Commissioners to go over
policies, procedures and issues pertaining to the Planning Commission and division.
Commissioner Lai stated that the sign for the Holiday Inn Express on Leavesley has
been removed and he stated that might be a good topic to discuss at a retreat.
The Commission consensus for a retreat is March 22, 2014.
Planning Manager Martin stated the League of California Cities is having the annual
Planning Academy and let her know if you are interested in going.
XIII. CITY ATTORNEY REPORT
None
XIV. PLANNING COMMISSION CHAIR REPORT
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None
ADJOURNMENT AT 7:29 p.m.
______________________________
/s/ Susan Johnson, Deputy City Clerk