01/04/2018 Planning Commission Regular Meeting Adopted 02/01/2018DRAFT
Meeting Minutes
of
January 04, 2018
I. PLEDGE OF ALLEGIANCE
Chair Fischer called the meeting to order at 6:30 p.m. and led the pledge of allegiance
II. REPORT ON POSTING THE AGENDA AND ROLL CALL
City Clerk Shawna Freels reported the agenda was posted Friday, December 29th, at
5:25 p.m.
Present: Chair Tom Fischer; Vice Chair Rebeca Armendariz; Commissioner Steve
Ashford; Commissioner Casey Estorga; Commissioner Kai Lai; Commissioner Rebecca
Scheel; Commissioner Sue Rodriguez; Planning Manager Sue O'Strander; City Attorney
Andy Faber
III. APPROVAL OF MINUTES:
A. September 7, 2017
Motion on item III. A
Motion to approve minutes of September 7, 2017
Moved by Commissioner Kai Lai, seconded by Commissioner Sue Rodriguez
Vote: Motion carried 7-0
Yes: Commissioner Rebeca Armendariz; Commissioner Steve Ashford; Commissioner
Tom Fischer; Commissioner Kai Lai; Commissioner Sue Rodriguez; Commissioner
Casey Estorga; Commissioner Rebecca Scheel.
Noes: None
Abstain: None
Absent: None
B. November 2, 2017
Motion on item III. B
Motion to approve minutes of November 2, 2017 with the modified changes.
Moved by Commissioner Sue Rodriguez, seconded by Commissioner Kai Lai
Vote: Motion carried 7-0
Yes: Commissioner Rebeca Armendariz; Commissioner Steve Ashford; Commissioner
Tom Fischer; Commissioner Kai Lai; Commissioner Sue Rodriguez; Commissioner
Casey Estorga; Commissioner Rebecca Scheel.
Noes: None
3.A
Packet Pg. 5 Communication: Meeting Minutes of January 4, 2018 (APPROVAL OF MINUTES)
DRAFT
Abstain: None
Absent: None
IV. PUBLIC HEARINGS
A. Z 16-05 Zoning Ordinance Amendment to add Ch. 30.38.270 Significant Tree
Removal. The city recognizes that existing and future trees and tree communities
located in the city are a valuable and distinctive resource. The purpose of the
addition of the Significant Tree Removal Chapter is to protect existing and future
significant trees and tree communities throughout the city through the
establishment of an ordinance to regulate the removal or destruction of
significant trees, tree communities and heritage trees on private property.
IV. A
Motion to continue item to next Regular Planning Commission Meeting scheduled for
February 1, 2018.
Moved by Rebeca Armendariz, seconded by Steve Ashford
Motion carried 7-0.
Yes: Chair Tom Fischer; Vice Chair Rebeca Armendariz; Commissioner Steve
Ashford; Commissioner Casey Estorga; Commissioner Kai Lai; Commissioner Rebecca
Scheel; Commissioner Sue Rodriguez
B. Zoning Ordinance Amendments to delete Article 30.38 Landscaping, and
replace it with a new Article 30.38 Landscaping, Water Efficiency, and Stormwater
Retention and Treatment.
Senior Planner Stan Ketchum provided a presentation on the Landscaping, Water
Efficiency, and Stormwater Retention and Treatment.
IV.B
Motion to adopt a resolution recommending the City Council approve Zoning Code
Amendment Z 17-08 .
Moved by Kai Lai, seconded by Rebecca Scheel
Vote: Motion carried 7-0.
Yes: Chair Tom Fischer; Vice Chair Rebeca Armendariz; Commissioner Steve
Ashford; Commissioner Casey Estorga; Commissioner Kai Lai; Commissioner Rebecca
Scheel; Commissioner Sue Rodriguez
No: None
V. OLD BUSINESS: None
VI. NEW BUSINESS
3.A
Packet Pg. 6 Communication: Meeting Minutes of January 4, 2018 (APPROVAL OF MINUTES)
DRAFT
A. Commissioner Sue Rodriguez presented Commissioner Kai Lai a framed
proclamation for his service to the City of Gilroy.
Commissioner Kai Lai stated he’s served over 17 years on the Planning Commission
providing his voice to the community of City of Gilroy.
VII. CORRESPONDENCE: None
VIII. INFORMATIONAL ITEMS:
A. Current Planning Projects
B. Planning Staff Approvals
IX. PRESENTATION BY MEMBERS OF THE PLANNING COMMISSION:
None.
X. ORAL REPORTS BY COMMISSION MEMBERS:
A. City Council Meetings of
November 6, 2017 and November 20, 2017: Commissioner Fischer provided a brief summary.
December 4, 2017 & December 18, 2017: Vice Chair Armendariz stated she will report at the
next Regular Planning Commission Meeting.
B. Housing Advisory Committee: Vice Chair Armendariz provided a brief summary.
C. Historic Heritage Committee: Commissioner Ashford stated no meeting was held
D. Arts & Culture Commission: Commissioner Estorga stated no meeting was held in the month
of December, nothing to report in November; he provided an update from October’s meeting.
E. South County Joint Planning Advisory Committee: Commissioner Rodriguez stated there
was no meeting to report; Commissioner Rodriguez asked if there is a meeting in January.
F. Street Naming Committee: Commissioner Kai Lai stated there was no meeting to report
G. Development Standards Task Force: Commissioner Fischer stated there was no meeting to
report
H. General Plan Advisory Committee: Commissioner Fischer stated there was no meeting to
report.
I. High Speed Rail Advisory Committee: Commissioner Fischer stated there was no meeting to
report; he stated High Speed Rail Authority provided a presentation to City Council in
December.
3.A
Packet Pg. 7 Communication: Meeting Minutes of January 4, 2018 (APPROVAL OF MINUTES)
DRAFT
XI. PLANNING DIVISION MANAGER REPORT:
Sue O’Strander provided the commissioners the 2018 Planning Commission Meeting
Schedule and the 2018 City Council Meeting Attendance
Sue O’Strander stated the Planning Commission Retreat will take place on a Saturday
morning. Based on everyone’s schedule, March 17, 2018 has been penciled in as a
tentative date.
The Planning Commission Academy is held April 4-6, 2018 at the Hyatt Monterey
XII. ASSISTANT CITY ATTORNEY REPORT:
XIII. PLANNING COMMISSION CHAIR REPORT:
Zinnia Navarro Office Assistant
3.A
Packet Pg. 8 Communication: Meeting Minutes of January 4, 2018 (APPROVAL OF MINUTES)