10/04/2018 Planning Commission Regular Meeting Adopted 11/01/2018Planning Commission
Regular Meeting
of
OCTOBER 4, 2018
I.PLEDGE OF ALLEGIANCE
Chair Fischer called the meeting to order at 6:30 p.m. and led the Pledge of
Allegiance.
II.REPORT ON POSTING THE AGENDA AND ROLL CALL
Office Assistant Zinnia Navarro announced that the agenda had been posted on
September 28, 2018 at 1:58 p.m
Attendee Name Title Stat
us
Arriv
ed
Rebeca
Armendariz
Planning
Commissioner
Pres
ent
6:16
PM
Steve Ashford Planning
Commissioner
Pres
ent
6:20
PM
Casey Estorga Vice Chair Pres
ent
6:19
PM
Sam Kim Planning
Commissioner
Pres
ent
6:20
PM
Susan Rodriguez Planning
Commissioner
Pres
ent
6:18
PM
Rebecca Scheel Planning
Commissioner
Pres
ent
6:11
PM
Tom Fischer Chair Pres
ent
6:21
PM
III.APPROVAL OF MINUTES
A.Meeting Minutes of September 6, 2018
RESULT:ANNOUNCED [UNANIMOUS]
MOVER:Casey Estorga, Vice Chair
SECONDER:Sam Kim, Planning Commissioner
AYES:Armendariz, Ashford, Estorga, Kim, Rodriguez, Scheel, Fischer
IV.PRESENTATION BY MEMBERS OF THE PUBLIC
None
V.PUBLIC HEARINGS
A.Architectural and Site Review permit (AS 16-19) and Zone Change for a Planned Unit
Development (Z 17-03) proposes to construct a five-story mixed-use development on
approximately 2-acre site at 8955 Monterey Road. Ground level commercial space
facing Monterey Road would occupy 4,435 square feet with up to 4 businesses. At
this time, no specific tenants have been identified for these areas, but possible
business may include retail, small grocery store, professional offices, and/or small
scale food service, as long as no additional parking will be generated based on the
assumed parking count of 1 space / 250 s.f. of retail space. Residential units on the
upper floors would provide 78 apartments ranging from 1 to 4 bedroom units. Of the
78 residential units, 9 units will be made available to low-income households.
Residential amenities include a 1,279 s.f. lobby area, a 1,734 s.f. lounge, two
enclosed playground areas with play structures, a multi-purpose room, an indoor
gym, a laundry facility, two bike storage facilities and extra storage areas for the
residents. In addition, a separate community rooftop terrace with lounge area will be
provided on the 5th level for the residents. The second and third floors each will
contain 24 units while the fourth and fifth floors will include 18 and 14 units,
respectively. The location and type of affordable units will be determined at a later
date. Two sets of elevators are proposed to serve the front lobby area and middle
portion of the development. The rear of the building will be accessed through a set
of the stairs. The development includes a Density Bonus request, for a 27.5%
increase above the R4 density standards to achieve the total of 78 units. Nine of the
units will be maintained as low-income affordable units. As part of the Density
Bonus request, the applicant requests an allowance for compact spaces as a project
concession.
1.Staff Report: Pamela Wu, Senior Planner
2.Public Comment
3.Planning Commission Disclosure of Ex-Parte Communications
4.Possible Action:
1)Recommendation: Staff has analyzed the proposed project, and recommends that the
Planning Commission:
a)Consider and recommend that the City Council adopt the Mitigated Negative
Declaration prepared for the project, based on findings required by the California
Environmental Quality Act (CEQA); and
b)Adopt a resolution recommending that the City Council approve the Architectural and
Site review permit (AS 16-19) subject to certain findings and conditions; and
c)Adopt a resolution recommending that the City Council approve the Zone Change for a
Planned Unit Development (Z 17-03) subject to certain findings and conditions.
Senior Planner Pamela Wu provided a presentation.
Several commissioners had concerns regarding parking.
Chair Fischer opened public comment.
Public members Rosa Zuno and Sara Reyes spoke.
Chair Fischer closed public comment.
Disclosure of Exparte Communications:
Commissioner Scheel, Ashford, Estorga, Armendariz and Fischer spoke with an
attorney
Mitigated Negative Declaration:
Recommendation: Staff has analyzed the proposed project, and recommends that the
Planning Commission consider and recommend that the City Council adopt the
Mitigated Negative Declaration prepared for the project, based on findings required by
the California Environmental Quality Act (CEQA); and
Result: Approve (Unanimous)
Mover: Rebeca Armendariz, Planning Commissioner
Seconder: Casey Estorga, Vice Chair
Ayes: Armendariz, Ashford, Estorga, Kim, Rodriguez, Scheel, Fischer
(Z 17-03)
Recommendation: Staff has analyzed the proposed project, and recommends that the
Planning Commission adopt a resolution recommending that the City Council approve
the Zone Change for a Planned Unit Development (Z 17-03) subject to certain findings
and conditions
Result: Approve (Unanimous)
Mover: Sue Rodriguez, Planning Commissioner
Seconder: Casey Estorga, Vice Chair
Ayes: Armendariz, Ashford, Estorga, Kim, Rodriguez, Scheel, Fischer
(AS 16-19)
Recommendation: Staff has analyzed the proposed project, and recommends that the
Planning Commission adopt a resolution recommending that the City Council approve
the Architectural and Site review permit (AS 16-19) with the following conditions; The
project shall include the restricted rear pedestrian access from the subject site to
Weaver Court, and that access shall be controlled and monitored by the onsite
management company to avoid spillover parking on Weaver Court.
Result: Approve (Unanimous)
Mover: Sue Rodriguez, Planning Commissioner
Seconder: Sam Kim, Planning Commissioner
Ayes: Armendariz, Ashford, Estorga, Kim, Rodriguez, Scheel, Fischer
RESULT:APPROVE [UNANIMOUS]
MOVER:Sam Kim, Planning Commissioner
SECONDER:Casey Estorga, Vice Chair
AYES:Armendariz, Ashford, Estorga, Kim, Rodriguez, Scheel, Fischer
VI.OLD BUSINESS
None
VII.NEW BUSINESS
Community Director Kristi Abrams provided a report on a recent approved policy governing
Board, Commission and Committee attendance for the Planning Commission Bylaws.
Result: Motion to approve Planning Commission Bylaws, as recommended by
Commissioner Kim; seconded by Chair Fischer.
Ayes: Armendariz, Ashford, Estorga, Kim, Rodriguez, Scheel, Fischer
Community Director Kristi Abrams provided a report on the description of the rules and
roles of the Planning Commission.
Community Director Kristi Abrams reviewed the headings on the Planning Commission
agenda with the commissioners.
Motion made by Commissioner Estorga to amend the changes modified by staff; seconded
by Commissioner Rodriguez.
Result: Approve (Unanimous)
Mover: Estorga, Vice Chair
Seconder: Rodriguez, Planning Commissioner
Ayes: Armendariz, Ashford, Estorga, Kim, Rodriguez, Scheel, Fischer.
A.Consideration of the Planning Commission Bylaws (entitled “Rules and Regulations
for the Planning Commission”) to amend General Order of Business and to adhere to
the City Council’s recently approved policy governing Board, Commission and
Committee attendance.
1.Staff Report: Sue O'Strander, Deputy Director of Community Development
2.Public Comment
3.Possible Action:
a)Motion to approve Planning Commission Bylaws, as recommended. (Roll Call Vote)
Community Director Kristi Abrams provided a report on a recent approved policy
governing, Board, Commission and
RESULT:APPROVE [UNANIMOUS]
MOVER:Casey Estorga, Vice Chair
SECONDER:Susan Rodriguez, Planning Commissioner
AYES:Armendariz, Ashford, Estorga, Kim, Rodriguez, Scheel, Fischer
B.Approval of the 2019 Schedule of Regular and Special Planning Commission
Meetings.
1.Staff Report: Zinnia Navarro, Office Assistant
2.Public Comment
3.Possible Action:
a)Motion to approve the 2019 Regular and Special Planning Commission Meetings (Roll
Call Vote)
RESULT:APPROVE [UNANIMOUS]
MOVER:Sam Kim, Planning Commissioner
SECONDER:Susan Rodriguez, Planning Commissioner
AYES:Armendariz, Ashford, Estorga, Kim, Rodriguez, Scheel, Fischer
VIII.CORRESPONDENCE
IX.INFORMATIONAL ITEMS
A.Current Planning Projects (report attached)
B.Planning Staff Approvals (report attached)
X.PRESENTATION BY MEMBERS OF THE PLANNING COMMISSION
XI.ORAL REPORTS BY COMMISSION MEMBERS
Chair Tom Fischer -
Chair Fischer provided a brief report on the following Committees: Bicycle Pedestrian
Committee, Gilroy Downtown Business Association, General Plan Advisory Committee for
the June 28th, meeting, and attended a community meeting on High Speed Rail Authority.
Vice Chair Casey Estorga -
Chair Estorga no meeting; no report.
Commissioner Armendariz -
Unable to attend the Housing Advisory Committee
Commissioner Steve Ashford -
Historic Heritage Committee: no meeting; no report.
Commissioner Sue Rodriguez - South County Joint Planning Advisory Committee; no
meeting; no report.
Commissioner Rebecca Scheel - Provided a brief report on the Council Meeting for
September 10, 2018 and September 17, 2018,
Commissioner Sam Kim -
Provided an update on the Council Meeting for October 1, 2018
XII.PLANNING DIVISION MANAGER REPORT
Community Development Director Kristi Abrams announced Sue O'Strander has been
promoted to a Deputy Director for Community Development.
The month of October is Community Planning Month; Senior Planner Stan Ketchum and
Robby Miller provided a presentation to a few fourth grade classes.
XIII.ASSISTANT CITY ATTORNEY REPORT
Assistant Attorney Jolie Houston provided an update on the sign ordinance.
XIV.PLANNING COMMISSION CHAIR REPORT
None
XV.ADJOURNMENT to the Next Meetingtest of November 1, 2018 at 6:30 P.M.
The meeting was adjourned in honor of Kai Lai for his public service to the community of Gilroy.
Zinnia Navarro, Office Assistant