07/12/2012 Open Government Commission Regular Meeting Adopted 10/22/2012
Open Government Commission Meeting
Minutes 7-12-2012
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GILROY OPEN GOVERNMENT COMMISSION
REGULAR MEETING MINUTES
JULY 12, 2012
I. OPENING
A. Call to Order and Roll Call
Chairperson Pinheiro called the meeting to order at 6:04 p.m.
Roll Call
Present: Commissioner Dion Bracco, Commissioner Peter Leroe-Muñoz and
Chairperson Al Pinheiro
II. PRESENTATIONS TO THE OPEN GOVERNMENT COMMISSION
A. PUBLIC COMMENT BY MEMBERS OF THE PUBLIC ON ITEMS NOT ON THE
AGENDA, BUT WITHIN THE SUBJECT MATTER JURISDICTION OF THE
COMMISSION
There were no public comments.
III. CONSENT CALENDAR
A. Approval of the Minutes of April 5, 2012
Motion on Item III.A.
Motion was made by Commissioner Bracco, seconded by Commissioner Leroe -
Muñoz and carried 3-0 to approve the Consent Calendar
IV. UNFINISHED BUSINESS
There was none.
V. NEW BUSINESS
A. Quarterly Review of Public Records Requests Per Gilroy Code Section 17A.35
The item was introduced by City Administrator Haglund.
City Clerk Freels explained that the majority of the responses to requests for public
records that were processed through the City Clerk’s office were filled electronically,
explaining that it was not only a resource savings, but also a staff cost savings. She
explained that the Fire Department also offered to fill requests electronically , and some
of the Police Department records requests were filled electronically.
Open Government Commission Meeting
Minutes 7-12-2012
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Motion on Item V.A.
Motion was made by Commissioner Leroe-Muñoz, seconded by Commissioner
Bracco and carried to approve item V.A.
VI. CITY ADMINISTRATOR'S REPORTS
There were none.
VII. CITY ATTORNEY'S REPORTS
Acting City Attorney Faber spoke on the recent State budget bill passed which included
a stay on the Brown Act, explaining that the League of California Cities City Attorney’s
Division was actively reviewing the legislation to determine if the suspension was
intended only for the mandated reimbursements that cities received, or a true
suspension of the legislation itself. He explained that the Gilroy Open Government
Ordinance was in place nonetheless, and the City would continue to follow all
transparency provisions included within the city code.
VIII. CITY CLERK’S REPORTS
There were none.
IX. REPORTS OF COMMISSION MEMBERS
X. FUTURE COMMISSION INITIATED AGENDA ITEMS – SCHEDULE NEXT
QUARTERLY MEETING
The Commission established the next quarterly meeting date of October 11, 2012 at
6:00 p.m.
XI. ADJOURNMENT
The Commission adjourned at 6:17 p.m.
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/s/ /s/ SHAWNA FREELS, MMC
City Clerk