08/18/2016 Open Government Commission Regular Meeting Adopted 11/17/2016
Open Government Commission Minutes
8/18/2016
GILROY OPEN GOVERNMENT COMMISSION
Minutes
THURSDAY, AUGUST 18, 2016
7:00 P.M. REGULAR MEETING
I. OPENING
A. Call to Order and Roll Call
Chairperson Glines called the meeting to order at 7:04 p.m.
Roll Call
Present: Commissioner Bob Dillon, Vice Chairperson Janet Espersen, Chairperson
Walter Glines, Commissioner Jon Newland
Absent: Commissioner Robert Esposito
II. PRESENTATIONS TO THE OPEN GOVERNMENT COMMISSION
A. PUBLIC COMMENT BY MEMBERS OF THE PUBLIC ON ITEMS NOT ON THE
AGENDA BUT WITHIN THE COMMISSION’s SUBJECT MATTER JURISDICTION
Chair Glines asked for clarification of the item and suggested that contact information for
city staff be included on the agenda .
Commissioner Robert Esposito joined the meeting at 7:07 p.m.
There was no concurrence among the Commissioners.
There were no public comments.
III. CONSENT CALENDAR
A. Approval of the Minutes of May 19, 2016
Commissioner Espersen asked for clarification on a comment she had made at the
meeting, and there was a discussion on providing background checks for other agencies.
City Attorney Faber explained that the issue was not within the purview of the
Open Government Commission Minutes
8/18/2016
Commission and a further discussion was held regarding recovering costs for services
provided, and the sharing of information between agencies.
Motion on Consent Calendar
Motion was made by Commissioner Dillon, seconded by Commissioner Espersen
and carried with a 5-0 vote to approve the minutes.
IV. NEW BUSINESS
A. Quarterly Review of Public Records Requests Per Gilroy Code Section 17A.35 (c)
The item was presented by City Clerk Freels.
There was discussion of the number of records requests filled quickly and a discussion of
the inability to provide utility records to outside parties.
There were no public comments.
Motion on Item IV.A.
Motion was made by Commissioner Dillon, seconded by Commissioner Espersen
and carried with a 5-0 vote to accept the report.
B. Presentation of New Open Government Ordinance Training Video Segments
The Commission postponed review of the training to their next meeting.
C. Discussion of Annual Presentation to the City Council – October 3, 2016
Chair Glines asked if it would be prudent to reach out to other cities which had Sunshine
ordinances, to see what issues were being addressed. There was a further discussion of
how well the Open Government Commission was known in the community and the
suggested amendments to the city’s labor negotiations processes at the suggestion of
the Commission.
The Commission discussed the various items covered throughout the year, and selected
Commissioner Esposito to present the report.
There were no public comments.
V. CITY ADMINISTRATOR'S REPORTS
There was no report provided.
VI. CITY ATTORNEY'S REPORTS
Open Government Commission Minutes
8/18/2016
There was no report provided.
VII. CITY CLERK’S REPORTS
There was no report provided.
VIII. REPORTS OF COMMISSION MEMBERS
IX. FUTURE COMMISSION INITIATED AGENDA ITEMS – SCHEDULE NEXT
MEETING
The Commission selected November 10, 2016 as their first choice and November 17,
2016 as their second choice.
The Commission then discussed future items they would be addressing in the future
including the Smith vs. City of San Jose case once it made it through the CA. Superior
Court, and the costs for city email accounts for all board and commission members.
Commissioner Espersen suggested that a report be provided to the Commission on the
outcome of labor negotiations with the addition of the additional transparency measurers
to the process. The Commissioners agreed to agendize the item.
X. ADJOURNMENT
The meeting adjourned at 7:45 p.m.
__________________________
/s/
SHAWNA FREELS, MMC
City Clerk