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06/05/2023 City Council Regular Agenda Packet June 5, 2023 | 6:00 PM Page 1 of 7 City Council Regular Meeting Agenda Packet CITY COUNCIL REGULAR MEETING AGENDA PACKET CITY COUNCIL CHAMBERS, CITY HALL 7351 ROSANNA STREET, GILROY, CA 95020 MONDAY, JUNE 5, 2023 | 6:00 PM MAYOR Marie Blankley COUNCIL MEMBERS Rebeca Armendariz Dion Bracco Tom Cline Zach Hilton Carol Marques Fred Tovar CITY COUNCIL PACKET MATERIALS ARE AVAILABLE ONLINE AT www.cityofgilroy.org AGENDA CLOSING TIME IS 5:00 P.M. THE TUESDAY PRIOR TO THE MEETING Due to COVID-19, it is possible that the planned in-person meeting may have to change to a virtual meeting at any time and possibly on short notice. Please check the City of Gilroy website www.cityofgilroy.org for any updates to meeting information. COMMENTS BY THE PUBLIC WILL BE TAKEN ON AGENDA ITEMS BEFORE ACTION IS TAKEN BY THE CITY COUNCIL. Public testimony is subject to reasonable regulations, including but not limited to time restrictions for each individual speaker. Please limit your comments to 3 minutes. The amount of time allowed per speaker may vary at the Mayor’s discretion depending on the number of speakers and length of the agenda. Written comments on any agenda item may be emailed to the City Clerk’s Office at publiccomments@cityofgilroy.org or mailed to the Gilroy City Clerk’s Office at City Hall, 7351 Rosanna Street, Gilroy, CA 95020. Comments received by the City Clerk’s Office by 1 p.m. on the day of a Council meeting will be distributed to the City Council prior to or at the meeting and available for public inspection with the agenda packet located in the lobby of Administration at City Hall, 7351 Rosanna Street prior to the meeting. Any correspondence received will be incorporated into the meeting record. Items received after the 1 p.m. deadline will be provided to the City Council as soon as practicable. Written comments are also available on the City’s Public Records Portal at bit.ly/3NuS1IN. In compliance with the Americans with Disabilities Act, the City will make reasonable arrangements to ensure accessibility to this meeting. If you need special assistance to participate in this meeting, please contact the City Clerk’s Office at least 72 hours prior to the meeting at (408) 846-0204 or cityclerk@cityofgilroy.org to help ensure that reasonable arrangements can be made. If you challenge any planning or land use decision made at this meeting in court, you may be limited to raising only those issues you or someone else raised at the public hearing held at this meeting, or in written correspondence delivered to the City Council at, or prior to, the public hearing. Please take notice that the time within which to seek judicial review of any final administrative determination reached at this meeting is governed by Section 1094.6 of the California Code of Civil Procedure. A Closed Session may be called during this meeting pursuant to Government Code Section 54956.9 (d)(2) if a point has been reached where, in the opinion of the legislative body of the City on the advice of its legal counsel, based on existing facts and circumstances, there is a significant exposure to litigation against the City. June 5, 2023 | 6:00 PM Page 2 of 7 City Council Regular Meeting Agenda Packet Materials related to an item on this agenda submitted to the City Council after distribution of the agenda packet are available with the agenda packet on the City website at www.cityofgilroy.org subject to the Staff’s ability to post the documents before the meeting. KNOW YOUR RIGHTS UNDER THE GILROY OPEN GOVERNMENT ORDINANCE Government's duty is to serve the public, reaching its decisions in full view of the public. Commissions, task forces, councils and other agencies of the City exist to conduct the people's business. This ordinance assures that deliberations are conducted before the people and that City operations are open to the people's review. FOR MORE INFORMATION ON YOUR RIGHTS UNDER THE OPEN GOVERNMENT ORDINANCE, TO RECEIVE A FREE COPY OF THE ORDINANCE OR TO REPORT A VIOLATION OF THE ORDINANCE, CONTACT THE OPEN GOVERNMENT COMMISSION STAFF AT (408) 846-0204. If you need assistance with translation and would like to speak during public comment, please contact the City Clerk a minimum of 72 hours prior to the meeting at 408-846-0204 or e-mail the City Clerk’s Office at cityclerk@cityofgilroy.org. Si necesita un intérprete durante la junta y gustaría dar un comentario público, comuníquese con el Secretario de la Ciudad un mínimo de 72 horas antes de la junta al 408-846-0204 o envíe un correo electrónico a la Oficina del Secretario de la Ciudad a cityclerk@cityofgilroy.org. To access written translation during the meeting, please scan the QR Code or click this link: Para acceder a la traducción durante la reunión, por favor escanee el código QR o haga clic en el enlace: bit.ly/3FBiGA0 Choose Language and Click Attend | Seleccione su lenguaje y haga clic en asistir Use a headset on your phone for audio or read the transcript on your device. Use sus auriculares para escuchar el audio o leer la transcripción en el dispositivo. The agenda for this regular meeting is as follows: 1. OPENING 1.1. Call to Order 1.2. Pledge of Allegiance 1.3. Invocation 1.4. City Clerk's Report on Posting the Agenda 1.5. Roll Call 1.6. Orders of the Day 1.7. Employee Introductions June 5, 2023 | 6:00 PM Page 3 of 7 City Council Regular Meeting Agenda Packet 2. CEREMONIAL ITEMS - Proclamations and Awards 2.1. Proclamation for Retiring GUSD Superintendent Dr. Deborah Flores 3. PRESENTATIONS TO THE COUNCIL 3.1. PUBLIC COMMENT BY MEMBERS OF THE PUBLIC ON ITEMS NOT ON THE AGENDA BUT WITHIN THE SUBJECT MATTER JURISDICTION OF THE CITY COUNCIL This portion of the meeting is reserved for persons desiring to address the Council on matters within the Gilroy City Council’s jurisdiction but not on the agenda. Persons wishing to address the Council are requested to complete a Speaker’s Card located at the entrances and handed to the City Clerk. Speakers are limited to 1 to 3 minutes each, varying at the Mayor’s discretion depending on the number of speakers and length of the agenda. The law does not permit Council action or extended discussion of any item not on the agenda except under special circumstances. If Council action is requested, the Council may place the matter on a future agenda. Written comments to address the Council on matters not on this agenda may be e-mailed to the City Clerk’s Office at publiccomments@cityofgilroy.org or mailed to the Gilroy City Clerk’s Office at City Hall, 7351 Rosanna Street, Gilroy, CA 95020. Comments received by the City Clerk’s Office by 1:00 pm on the day of a Council meeting will be distributed to the City Council prior to or at the meeting and available for public inspection with the agenda packet located in the lobby of Administration at City Hall, 7351 Rosanna Street, prior to the meeting. Any correspondence received will be incorporated into the meeting record. Items received after the 1:00 pm deadline will be provided to the City Council as soon as practicable. Written material provided by public members under this section of the agenda will be limited to 10 pages in hard copy. An unlimited amount of material may be provided electronically. 4. REPORTS OF COUNCIL MEMBERS Council Member Bracco – Cities Association Santa Clara County Board of Directors (alternate), Downtown Committee, Santa Clara County Library Joint Powers Authority, Santa Clara Valley Water Joint Water Resources Committee, SCRWA Council Member Armendariz – Downtown Committee, Santa Clara County Library Joint Powers Authority, Santa Clara Valley Habitat Agency Governing Board, Santa Clara Valley Habitat Agency Implementation Board, Silicon Valley Clean Energy Authority JPA Board (alternate), South County United for Health Council Member Marques – ABAG, Downtown Committee, Gilroy Gardens Board of Directors, Santa Clara Valley Habitat Agency Governing Board, Santa Clara Valley Habitat Agency Implementation Board, SCRWA (alternate) Council Member Hilton – CalTrain Policy Group (alternate), Silicon Valley Clean Energy Authority JPA Board, South County United for Health (alternate), VTA Policy Advisory Committee Council Member Cline – Gilroy Economic Development Partnership (alternate), Gilroy Sister Cities Association, Gilroy Youth Task Force, Silicon Valley Regional Interoperability Authority Board, VTA Policy Advisory Committee (alternate), Visit Gilroy California Welcome Center Board, VTA Mobility Partnership Committee June 5, 2023 | 6:00 PM Page 4 of 7 City Council Regular Meeting Agenda Packet Council Member Tovar – Downtown Committee, Gilroy Youth Task Force (alternate), Santa Clara County Expressway Plan 2040 Advisory Board,Santa Clara Valley Water Commission, SCRWA, South County Youth Task Force Policy Team Mayor Blankley – ABAG (alternate), CalTrain Policy Group, Cities Association Santa Clara County Board of Directors, Downtown Committee, Gilroy Economic Development Partnership, Gilroy Sister Cities Association (alternate), Gilroy Youth Task Force, Santa Clara Valley Water Joint Water Resources Committee, SCRWA, South County Youth Task Force Policy Team, VTA Board of Directors, VTA Mobility Partnership Committee 5. COUNCIL CORRESPONDENCE 5.1. City Council Member Meeting Attendance 6. FUTURE COUNCIL INITIATED AGENDA ITEMS 7. CONSENT CALENDAR All matters listed under the Consent Calendar are considered by the City Council to be routine and will be enacted by one motion. There will be no separate discussion of these items unless a request is made by a member of the City Council or a member of the public. Any person desiring to speak on any item on the consent calendar should ask to have that item removed from the consent calendar prior to the time the Council votes to approve. If removed, the item will be discussed in the order in which it appears. 7.1. Approval of the Action Minutes of the May 15, 2023 City Council Regular Meeting 7.2. Approval of the Action Minutes of the May 22, 2023 City Council Recommend Operating Budget Workshop 7.3. Adopt a Resolution of the City Council of the City of Gilroy Setting the Tax Rate for Fiscal Year 2023-24 (FY24) for the Gilroy Community Library Project Bonds 7.4. Approval of Final Map and Property Improvement Agreement for Glen Loma Ranch McCutchin Creek/Palomino Development, Tract 10426, Tract 10613, and McCutchin Creek Re-Alignment APN’s 808-43-008 and 808-43- 010 7.5. Approval of a Notice of Acceptance of Completion for the FY23 Annual CDBG Sidewalk/Curb Ramp Project No. 23-PW-279 7.6. A Resolution of the City Council of the City of Gilroy Approving the Application for Grant Funds from the Recreational Trails Program 7.7. A Resolution of the City Council of the City of Gilroy Approving the Application for Grant Funds from the Habitat Conservation Fund Program 7.8. Transfer of Interest Income from the Museum Vase Endowment Trust to the Gilroy Museum Fund 7.9. Claim of Jesse Perez (The City Administrator recommends a "yes" vote under the Consent Calendar shall constitute denial of the claim) June 5, 2023 | 6:00 PM Page 5 of 7 City Council Regular Meeting Agenda Packet 8. BIDS AND PROPOSALS 8.1. Purchase of Three 2023 Chevrolet Colorado Work Truck Crew Cab Vehicles in the Total Amount of $103,350 for Community Development and Public Works Engineering 1. Staff Report: LeeAnn McPhillips, Assistant City Administrator 2. Public Comment 3. Possible Action: a) Award the purchase of three 2023 Chevrolet Colorado Work Truck Crew Cab Trucks for the total cost of $103,350 to Gilroy Chevrolet; and b) Authorize the City Administrator to execute purchase documents. 9. PUBLIC HEARINGS 9.1. Introduction and First Reading of an Ordinance of the City Council of the City of Gilroy Adding Chapter 5 to the Gilroy City Code Relating to Banning the Use of Certain Public Rights-of-Way as Sleeping or Living Accommodations 1. Staff Report: Bryce Atkins, Assistant to the City Administrator 2. Open Public Hearing 3. Close Public Hearing 4. Possible Action: a) Motion to read the ordinance by title only and waive further reading of the ordinance; and b) Introduce an ordinance of the City Council of the City of Gilroy adding Chapter 5 to the Gilroy City Code relating to banning the use of certain public rights-of-way as sleeping or living accommodations. June 5, 2023 | 6:00 PM Page 6 of 7 City Council Regular Meeting Agenda Packet 9.2. Adopt Fiscal Years 2024 (FY24) and 2025 (FY25) Operating and Capital Budgets, Position Control List, Departmental Work Plans, Boards & Commissions Work Plans, and the GANN Appropriation Limit for Fiscal Year 2024 1. Staff Report: Harjot Sangha, Finance Director 2. Open Public Hearing 3. Close Public Hearing 4. Possible Action: a) Adopt a Resolution of the City Council of the City of Gilroy setting the Appropriation Limit for FY24; b) Adopt a Resolution of the City Council of the City of Gilroy adopting the Operating and Capital Improvement Program budget for FY24 and FY25 and appropriating expenditures for the purposes set forth in the budget; c) Adopt a Resolution of the City Council of the City of Gilroy establishing the Position Control List for FY24 and FY25; d) Approve the City Goals, Priorities, Legislative Agenda, and Departmental Workplans for FY24 and FY25; and e) Approve the Boards and Commissions Workplans for FY24 and FY25. 9.3. Gilroy Square Project – Gilroy Crossings Phase II Planned Unit Development Zoning Amendment, Tentative Map, and Architectural and Site Review for Property Located at 6970 Camino Arroyo (File No: Z 22-02, TM 21-02, AS 21-13) 1. Disclosure of Ex-Parte Communications 2. Staff Report: Sharon Goei, Community Development Director 3. Open Public Hearing 4. Close Public Hearing 5. Possible Action: Staff has analyzed the proposed project and recommends that the City Council: a) By resolution, adopt a Mitigated Negative Declaration prepared for the Gilroy Square project, based on the independent analysis of the City Council and in accordance with the California Environmental Quality Act (CEQA); b) Motion to read an ordinance by title only and waive further reading; c) Introduce an ordinance of the City Council approving Planned Unit Development Zoning Amendment Z 22-02 for Gilroy Crossings Phase II; d) Adopt a resolution approving Tentative Map TM 21-02; and e) Adopt a resolution approving Architectural and Site Review AS 21-13 for the Planned Unit Development. June 5, 2023 | 6:00 PM Page 7 of 7 City Council Regular Meeting Agenda Packet 10. UNFINISHED BUSINESS 10.1. Approval of the Capital Improvement Program for Fiscal Year 2024 Through Fiscal Year 2028 1. Staff Report: Daryl Jordan, Public Works Director 2. Public Comment 3. Possible Action: Approve the Capital Improvement Program for Fiscal Year 2024 through 2028. 11. INTRODUCTION OF NEW BUSINESS 11.1. Adopt a Resolution Declaring Four City-Owned Properties as Surplus Pursuant to Government Code Section 54221 and Find that the Council’s Action in Doing So is Exempt from CEQA Pursuant to CEQA Guidelines Section 15061(b)(3) 1. Staff Report: Bryce Atkins, Assistant to the City Administrator 2. Public Comment 3. Possible Action: Council adopt the resolution. 12. CITY ADMINISTRATOR'S REPORTS 12.1. Community Development Department and Public Works Engineering Division Temporary Closure (One Week) 12.2. Sharks Ice Update 13. CITY ATTORNEY'S REPORTS 14. ADJOURNMENT FUTURE MEETING DATES June 2023 19 Regular Meeting - 6:00 p.m July 2023 3 Regular Meeting - 6:00 p.m -CANCELED- 10 Special Meeting - 6:00 p.m August 2023 7 Regular Meeting - 6:00 p.m 21 Regular Meeting - 6:00 p.m September 2023 11 Regular Meeting - 6:00 p.m 18 Regular Meeting - 6:00 p.m Meetings are webstreamed on the City of Gilroy’s website at gilroy.city/meetings. 2.1 p. 9 of 794 City of Gilroy City Council Member Attendance to Council Meetings (2023 ‐ 2024 YTD) 2023 (YTD)2024 TOTAL Present Absent Present Absent Present Absent Marie Blankley Rebeca Armendariz Dion Bracco Tom Cline Zach Hilton 15 13 15 15 14 15 15 0 2 0 0 1 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 0 15 13 15 15 14 15 15 0 2 0 0 1 0 0 Carol Marques Fred Tovar 5.1 p. 10 of 794 2023 Calendar Year Attendance Including 12/12/2022 Meeting Marie Blankley Rebeca Armendariz Dion Bracco Tom Cline Zach Hilton P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P P A P P P P P P P P P P A P P P P P P A P P P P P P P P P P P P P P P P P P P Carol Marques Fred Tovar Marie Blankley Rebeca Armendariz Dion Bracco Tom Cline Zach Hilton Carol Marques Fred Tovar Total 2023 Present YTD Total 2023 Absent YTD Marie Blankley Rebeca Armendariz Dion Bracco Tom Cline Zach Hilton 15 13 15 15 14 15 15 0 2 0 0 1 0 0 Carol Marques Fred Tovar 5.1 p. 11 of 794 Page 1 of 8 City of Gilroy City Council Regular Meeting Minutes Monday, May 15, 2023 | 6:00 PM 1.OPENING 1.1.Call to Order The meeting was called to order by Mayor Blankley at 6:00 PM. 1.2. Pledge of Allegiance Council Member Hilton led the Pledge of Allegiance. 1.3. Invocation Bishop Mark Fullmer from The Church of Jesus Christ of Latter-day Saints provided the Invocation. 1.4. City Clerk's Report on Posting the Agenda City Clerk Pham reported on the Posting of the Agenda. 1.5. Roll Call Attendance Attendee Name Present Rebeca Armendariz, Council Member Dion Bracco, Mayor Pro Tempore Tom Cline, Council Member Zach Hilton, Council Member Carol Marques, Council Member Fred Tovar, Council Member Marie Blankley, Mayor Absent None 1.6. Orders of the Day There were none. 1.7. Employee Retirements Mayor Blankley read aloud Sergeant Wes Stanford’s retirement proclamation and presented it to him. She also recognized the retirements of Public Safety Communicator Monica Beltran, Fire Division Chief Christopher Weber, and Fire Division Chief Shaun Peyghambary. 2.CEREMONIAL ITEMS - Proclamations and Awards 2.1. Proclamation Recognizing APWA National Public Works Week May 21 - 27, 2023 Mayor Blankley read aloud the proclamation and presented it to Public Works Director Jordan. 2.2. Proclamation – Proclaiming June 2023 as LGBTQ Pride Month Mayor Blankley read aloud the proclamation. DRAFT7.1 p. 12 of 794 May 15, 2023 | 6:00 PM Page 2 of 8 City Council Regular Meeting Minutes 3.PRESENTATIONS TO THE COUNCIL 3.1. Annual Youth Commission Presentation Youth Commissioner Chair Lavender Hwang presented the Annual Youth Commission presentation to the Council. 3.2. PUBLIC COMMENT BY MEMBERS OF THE PUBLIC ON ITEMS NOT ON THE AGENDA BUT WITHIN THE SUBJECT MATTER JURISDICTION OF THE CITY COUNCIL Mayor Blankley opened Public Comment. The following members spoke on items that were not on the agenda. Matthew Tinsley spoke in support of licensed family childcare home providers in Gilroy. Robert Zepeda was against the pride flag being flown on the City’s grounds. Wes White from Salinas/Monterey County Homeless Union updated the Council on works done in other cities surrounding Gilroy dealing with homelessness. Robert Aguirre from Santa Clara County Homeless Union discussed his research on Gilroy’s Housing Element, particularly that it did not have a category of “extremely low income.” There being no further speakers, Mayor Blankley closed Public Comment. 4.REPORTS OF COUNCIL MEMBERS Council Member Bracco reported on the Santa Clara County Library Joint Powers Authority. Council Member Armendariz had no report. Council Member Marques reported on Downtown Committee. Council Member Hilton reported on VTA Policy Advisory Committee. He also stated that the Santa Clara County Health Department is seeking community volunteers to help with their bicycles and pedestrian counts. He wished good luck to the Las Animas Elementary School, and his office will be hosting one of the energizer stations on May 18th’s Bike to Wherever Day. Council Member Cline had no report. Council Member Tovar attended the Show and Shine event on May 11, 2023, hosted by the Gilroy Chamber of Commerce and the Garlic City Car Show Committee. He also thanked the local YMCA and the Realty Society for hosting the Roadmap to Home Ownership Seminar. Mayor Blankley attended the Home + Garden Tour & Boutique hosted by the Gilroy Assistance League Assistance, the South County Airport Pilots Association Disaster Airlift Response Team at San Martin Airport, and the St. Louise Hospital Wellness Fair. She promoted a fundraiser event at Promised Land Brewing Company on May 28, 2023. She also reported on the VTA Board Meeting of Directors.DRAFT7.1 p. 13 of 794 May 15, 2023 | 6:00 PM Page 3 of 8 City Council Regular Meeting Minutes 5.COUNCIL CORRESPONDENCE There were none. 6.FUTURE COUNCIL INITIATED AGENDA ITEMS There were none. 7.CONSENT CALENDAR Mayor Blankley Closed Public Comment. There being no speakers, Mayor Blankley closed Public Comment. Motion: Adopt the Consent Calendar. RESULT: Pass MOVER: Dion Bracco, Mayor Pro Tempore SECONDER: Fred Tovar, Council Member AYES: Council Member Armendariz, Mayor Pro Tempore Bracco, Council Member Cline, Council Member Hilton, Council Member Marques, Council Member Tovar, Mayor Blankley 7.1. Approval of the Action Minutes of the May 1, 2023 City Council Regular Meeting A motion was made to approve the minutes. 7.2. Approval of the Action Minutes of the May 3, 2023 City Council Capital Improvement Plan Workshop A motion was made to approve the minutes. 7.3. Council Appointment of Council Member Tom Cline to the Valley Transportation Authority Mobility Partnership Committee A motion was made to appoint Council Member Cline to the Valley Transportation Authority Mobility Partnership Committee. 7.4. Amending the City of Gilroy Conflict of Interest Code A motion was made to adopt the resolution. Enactment No.: Resolution No. 2023-28 7.5. Approve Replacing Accounting Technician (Utility Billing) with Supervising Accounting Technician on the Budgeted Position Control List and Adopt a Resolution Updating the Position Control List for FY 23 A motion was made to approve replacing Accounting Technician with Supervising Accounting Technician on the Budgeted Position Control List and adopt a resolution updating the position control list for FY 23. Enactment No.: Resolution No. 2023-29 DRAFT7.1 p. 14 of 794 May 15, 2023 | 6:00 PM Page 4 of 8 City Council Regular Meeting Minutes 7.6. Accept and File Quarterly Cash and Investment Report as of March 31, 2023 A motion was made to accept and file the Quarterly Cash and Investment Report as of March 31, 2023. 7.7. Annual Military Equipment Use Report 2022, per California Assembly Bill No. 481 A motion was made to accept the Annual Military Equipment Use Report 2022, per California Assembly Bill No. 481. 7.8. Second Amendment to the Agreement for the Countywide Household Hazardous Waste Collection Program A motion was made to approve the second amendment to the Agreement for the Countywide Household Hazardous Waste Collection Program. 7.9. Approval of Capital Improvement Plan Projects for Funding by the Road Repair and Accountability Act of 2017 (SB-1) Funds A motion was made to approve the Capital Improvement Plan Projects for Funding by the Road Repair and Accountability Act of 2017 (SB-1) Funds. Enactment No.: Resolution No. 2023-30 7.10. Adoption of a Resolution of the City Council of the City of Gilroy Requesting the Allocation of Fiscal Year 2024 Transportation Development Act Article 3 Pedestrian/Bicycle Project Funding from the Metropolitan Transportation Commission A motion was made to adopt the resolution. Enactment No.: Resolution No. 2023-31 7.11. Reject Bids for the San Ysidro Lighting/Picnic Area Improvements, Project No. 23-PW-277 A motion was made to reject bids for the San Ysidro Lighting/Picnic Area Improvements, Project No. 23-PW-277. 7.12. Adoption of an Ordinance amending the Gilroy City Code, Chapter 30 (Zoning), Article XLI Section 30.41.32 (Specific Provisions—Emergency Shelters), Article II Section 30.2.20 (Definitions), and Article XI Section 30.11.10C (Residential Use Table) regarding Emergency Shelters (Z 23-03) A motion was made to adopt the Ordinance. Enactment No.: Ordinance No. 2023-04 7.13. Adoption of an Ordinance of the City Council of the City of Gilroy Amending Sections 10.A15 (a) and (c) of the Gilroy City Code Relating to Host Liability for Illegal Fireworks and Illegal Use of Legal Fireworks A motion was made to adopt the Ordinance. Enactment No.: Ordinance No. 2023-05 DRAFT7.1 p. 15 of 794 May 15, 2023 | 6:00 PM Page 5 of 8 City Council Regular Meeting Minutes 8.BIDS AND PROPOSALS 8.1. Award of Contract to Hill International to Manage the Design of 21 CIP Projects for the Capital Improvement Program Project Management Services (No. 23-RFP-PW-476) in the amount of $1,160,088 with a Project Contingency of $119,912 (~10%) and Approve a Total Project Expenditure of $1,280,000 Public Work Director Jordan provided staff presentation and responded to Council Member questions. Mayor Blankley opened Public Comment. There being no speakers, Mayor Blankley closed Public Comment. Motion: Award a contract to Hill International in the amount of $1,160,088 with a project contingency of $119,912 (approximately 10%) for the Capital Improvement Program Project Management Services, Project No. 23-RFP-PW- 476, and authorize the City Administrator to execute the contract and associated documents. RESULT: Pass MOVER: Fred Tovar, Council Member SECONDER: Tom Cline, Council Member AYES: Council Member Armendariz, Mayor Pro Tempore Bracco, Council Member Cline, Council Member Hilton, Council Member Marques, Council Member Tovar, Mayor Blankley 9.PUBLIC HEARINGS There were none. 10.UNFINISHED BUSINESS 10.1. Review of the Draft Ordinance Banning the Use of Certain Public Rights-of- way as Sleeping or Living Accommodations Assistant to the City Administrator Atkins provided staff presentation. He, along with Public Works Director Jordan and Police Chief Espinoza, responded to Council Member questions. Mayor Blankley opened Public Comment. Herman Garcia presented data related to the item to the Council. Robert Aguirre presented data related to the item and inquired where will the unhoused go that is affected by the ordinance. Ann Marie McCauley expressed concerns about the actual logistics of moving folks from prohibited areas. Jan Bernstein Chargin voiced opposition to the proposed ordinance. Joseph Robinson voiced opposition to the proposed ordinance. TJ Napihaa expressed concerns about the portion of the ordinance with regard to sleeping. Linda Leighton stated that the proposed ordinance would severely impact DRAFT7.1 p. 16 of 794 May 15, 2023 | 6:00 PM Page 6 of 8 City Council Regular Meeting Minutes her. Michelle Nelson stated she was in support of certain portions of the ordinance. Nuemi Guzman provided data related to the item to the Council and requested Council to focus on affordable housing. Wes White expressed support for additional support to the unhoused. Ron Kirkish expressed support for the proposed ordinance. Tim Davis stated expressed opposition to the proposed ordinance. Araceli Vaquera expressed concerns that no one was talking about the children in relation to the unhoused. There being no further speakers, Mayor Blankley closed Public Comment. Council directed staff to bring the ordinance as is at the next City Council regular meeting. 11.INTRODUCTION OF NEW BUSINESS 11.1. Report on Design Update for the Gourmet Alley and Railroad Pedestrian and Bicycle Beautification Improvements Project Public Work Director Jordan provided staff presentation and responded to Council Member questions. Mayor Blankley opened Public Comment. David Leal was concerned about the work on the sewer line. There being no further speakers, Mayor Blankley closed Public Comment. Council received the report. 11.2. Approval of a Two-year Agreement with Silicon Valley Creates for an Amount Not-to-exceed $50,000 for Funding the "Elevate Gilroy Through the Arts" Program Assistant to the City Administrator Atkins provided staff presentation and responded to Council Member questions. Mayor Blankley opened Public Comment. There being no speakers, Mayor Blankley closed Public Comment. Motion: Approve the agreement with Silicon Valley Creates for the “Elevate Gilroy Through the Arts” program with additional verbiage in the Scope of Services to have all projects reviewed by the Arts and Culture Commission. RESULT: Pass MOVER: Carol Marques, Council Member SECONDER: Rebeca Armendariz, Council Member AYES: Council Member Armendariz, Mayor Pro Tempore Bracco, Council Member Cline, Council Member Hilton, Council Member Marques, Council Member Tovar, Mayor Blankley DRAFT7.1 p. 17 of 794 May 15, 2023 | 6:00 PM Page 7 of 8 City Council Regular Meeting Minutes 11.3. Adopt a Resolution Setting the 2023 Fireworks Service Fee for Impacts on City Fire and Police Services Related to the Sale and Use of Safe and Sane Fireworks Pursuant to Gilroy City Code Chapter 10A Deputy Fire Marshal Crick provided staff presentation and responded to Council Member questions. Mayor Blankley opened Public Comment. There being no speakers, Mayor Blankley closed Public Comment. Motion: Adopt a resolution of the City Council of the City of Gilroy setting the 2023 Fireworks Service Fee for impacts on City Fire and Police Services related to the sale and use of safe and sane fireworks pursuant to Gilroy City Code Chapter 10A. RESULT: Pass MOVER: Dion Bracco, Mayor Pro Tempore SECONDER: Rebeca Armendariz, Council Member AYES: Council Member Armendariz, Mayor Pro Tempore Bracco, Council Member Cline, Council Member Hilton, Council Member Marques, Council Member Tovar, Mayor Blankley Enactment No.: Resolution No. 2023-32 12.CITY ADMINISTRATOR'S REPORTS No report was given. 13.CITY ATTORNEY'S REPORTS No report was given. 14.CLOSED SESSION Mayor Blankley opened Public Comment. There being no speakers, Mayor Blankley closed Public Comment. The Mayor recessed the City Council at 8:49 PM. The Mayor reconvened the Council to Closed Session at 8:55 PM. The motion to stay in Closed Session was unanimous. 14.1. CONFERENCE WITH REAL PROPERTY NEGOTIATORS Pursuant to GC Sec. 54956.8 and GC Sec.17A.8(2) Property: 761 Tatum Ave., Gilroy, CA Negotiator: Jimmy Forbis, City Administrator Other Party to Negotiations: A. Marc Palmer Under Negotiations: Price and Terms of Purchase No reportable action. DRAFT7.1 p. 18 of 794 May 15, 2023 | 6:00 PM Page 8 of 8 City Council Regular Meeting Minutes 15.ADJOURN TO OPEN SESSION Mayor Blankley reported out of Closed Session, as shown above. 16.ADJOURNMENT Mayor Blankley adjourned the meeting at 9:03 PM. I HEREBY CERTIFY that the foregoing minutes were duly and regularly adopted at a regular meeting of the City Council of the City of Gilroy. /s/Thai Nam Pham, CMC, CPMC City Clerk DRAFT7.1 p. 19 of 794 Page 1 of 1 City of Gilroy City Council FY 24 and 25 Operating and Capital Budget Workshop Minutes Monday, May 22, 2023 | 6:00 PM 1. OPENING 1.1. Call to Order The meeting was called to order by Mayor Blankley at 6:00 P.M. 1.2. Roll Call Attendance Attendee Name Present Rebeca Armendariz, Council Member Dion Bracco, Mayor Pro Tempore Tom Cline, Council Member Zach Hilton, Council Member Carol Marques, Council Member Fred Tovar, Council Member Marie Blankley, Mayor Absent None 2. CITY COUNCIL RECOMMEND OPERATING BUDGET WORKSHOP 2.1. Fiscal Year (FY) 2024 and 2025 Operating and Capital Budget City Administrator Forbis briefly introduced the item and a detailed presentation, followed by Department staff. Staff responded to Council Members' questions. Mayor Blankley opened Public Comment. There being no speakers, Mayor Blankley closed Public Comment. 3. ADJOURNMENT Mayor Blankley adjourned the meeting at 7:53 PM. I HEREBY CERTIFY that the foregoing minutes were duly and regularly adopted at a regular meeting of the City Council of the City of Gilroy. /s/Thai Nam Pham, CMC, CPMC City Clerk 7.2 p. 20 of 794 Page 1 of 2 City of Gilroy STAFF REPORT Agenda Item Title:Adopt a Resolution of the City Council of the City of Gilroy Setting the Tax Rate for Fiscal Year 2023-24 (FY24) for the Gilroy Community Library Project Bonds Meeting Date:June 5, 2023 From:Jimmy Forbis, City Administrator Department:Finance Submitted By:Harjot Sangha, Finance Director Prepared By:Harjot Sangha, Finance Director STRATEGIC PLAN GOALS Develop a Financially Resilient Organization RECOMMENDATION Adopt a resolution of the City Council of the City of Gilroy setting the tax rate for Fiscal Year 2023-24 with respect to the general obligation bonds for the Gilroy Community Library Project. BACKGROUND On November 4, 2008, the voters of the City of Gilroy approved ballot Measure F for the construction of public library improvements adjacent to City Hall. Measure F provided for the authorization to issue general obligation bonds for up to $37 million. It was anticipated that the authorization would be split between two series of bonds. The first series was issued in May 2009, and the second series was issued in August 2010. There is $3 million remaining in unissued authorization available to the City for future use. The city has spent the majority of both the Series A and Series B bond proceeds on the construction of the new library and other library facility improvements. There is approximately $5 million remaining of the bond proceeds. The bonds were refinanced in FY20 (2019 Series A and 2019 Series B) to take advantage of the low-interest rate environment. The refinancing saved property owners’ interest 7.3 p. 21 of 794 Adopt a Resolution of the City Council of the City of Gilroy Setting the Tax Rate for Fiscal Year 2023-24 for the Gilroy Community Library Project Bonds City of Gilroy City Council Page 2 of 2 June 5, 2023 costs since the refinancing included a lower interest rate on the principal, thus lowering the required levy rate. As of June 1, 2023, the outstanding principal balance on Series A is $7.3 million and is expected to mature in February 2039. As of June 1, 2023, the outstanding principal balance on Series B is $16.2 million and is expected to mature in February 2040. ANALYSIS Staff recommends the FY24 tax rate of $0.015 per $100 of assessed valuation, which represents a tax of approximately $15 per $100,000 of assessed valuation (after applicable homeowner exemptions). As the assessed valuations of properties increase over time, the ad valorem tax rate for the library bond will decrease. The prior year’s rate was $0.017 per $100. FISCAL IMPACT/FUNDING SOURCE Adopting the tax rate for FY24 will slightly decrease the levy amount for taxpayers from the prior year. Attachments: 1. Fiscal Year 2024 Levy Draft Resolution 7.3 p. 22 of 794 RESOLUTION NO. 2023-XX RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GILROY SETTING THE TAX RATE FOR FISCAL YEAR 2023-2024 WITH RESPECT TO GENERAL OBLIGATION BONDS FOR THE GILROY COMMUNITY LIBRARY PROJECT WHEREAS, more than two-thirds of the electors voting at a special municipal election held on November 4, 2008, voted for a proposition authorizing the issuance by the City of general obligation bonds in the aggregate principal amount of $37,000,000 (the “Bonds”) for the purpose of providing funds for the acquisition, construction, and improvement of public library facilities; and WHEREAS, the City previously issued the initial series of the Bonds in the aggregate principal amount of $10,500,000 on May 5, 2009, and the second series of the Bonds in the aggregate principal amount of $23,500,000 on August 3, 2010; and WHEREAS, the City approved the refinancing of the two series of bonds on May 20, 2019 (providing for a reduction in bond debt service starting in tax collection year 2019/20) with the issuance of the 2019 Refunding General Obligation Bonds; and WHEREAS, pursuant to Section 43632 of the California Government Code, the City Council is required annually to levy and collect a tax sufficient to pay the principal of and interest on the Bonds coming due and payable before the proceeds of a tax levied at the next general tax levy will be available; and WHEREAS, the City has determined that in order to provide sufficient funds to pay the principal of and interest on the Bonds coming due and payable on February 1, 2024, and August 1, 2024, it is necessary to levy a tax upon all taxable property in the City at the rate of 0.0150% of assessed valuation, based on the estimated assessed values for all rolls (secured, unsecured and utility) for fiscal year 2023-2024. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Gilroy as follows: Section 1. Levy of Tax. The City Council hereby determines that the tax rate necessary to pay the principal of and interest on the Bonds coming due and payable on February 1, 2024, and August 1, 2024, is 0.0150% of the assessed valuation, and such tax rate shall be and is hereby levied in accordance with all applicable requirements of law. Section 2. Collection of Tax. The Finance Director is hereby directed to forward a copy of this Resolution to the Auditor-Controller of Santa Clara County and to the Board of Supervisors of the County and to take such actions and execute such documents as may be required to cause the tax rate set forth in Section 1 to be placed on the 2023- 2024 property tax bill and collected by the County. 7.3 p. 23 of 794 Resolution No. 2023-XX Setting Tax Rate for FY 2023-2024 City Council Regular Meeting | June 5, 2023 Page 2 of 2 6 6 5 Section 3. Application of Tax. As provided in Section 43634 of the California Government Code, all taxes levied pursuant to this Resolution shall be used only for payment of the Bonds and the interest thereon. Section 4. Effective Date. This Resolution shall take effect from and after the date of its passage and adoption. PASSED AND ADOPTED at a Regular Meeting of the City Council of the City of Gilroy on this 5th day of June 2023 by the following roll call vote: AYES:COUNCIL MEMBERS: NOES:COUNCIL MEMBERS: ABSTAIN:COUNCIL MEMBERS: ABSENT:COUNCIL MEMBERS: APPROVED: Marie Blankley, Mayor ATTEST: _______________________ Thai Nam Pham, City Clerk 7.3 p. 24 of 794 Page 1 of 3 City of Gilroy STAFF REPORT Agenda Item Title:Approval of Final Map and Property Improvement Agreement for Glen Loma Ranch McCutchin Creek/Palomino Development, Tract 10426, Tract 10613, and McCutchin Creek Re-Alignment APN’s 808-43-008 and 808-43-010 Meeting Date:June 5, 2023 From:Jimmy Forbis, City Administrator Department:Public Works Submitted By:Daryl Jordan, Public Works Director Prepared By:Jorge Duran, Development Engineer STRATEGIC PLAN GOALS Promote Safe, Affordable Housing for All RECOMMENDATION Approve the Final Map and Property Improvement Agreement No. 2023-03 for Glen Loma Ranch McCutchin Creek/Palomino Development, Tract 10426, Tract 10613, and McCutchin Creek Re-Alignment APN’s 808-43-008 and 808-43-010. BACKGROUND On May 19, 2014, the applicant, Glen Loma Corporation, received Tentative Map approval of a master subdivision of approximately 359 acres, commonly known as the Glen Loma Ranch Specific Plan [Reference: Resolution No. 2014-19, TM 13-08 & Ordinance No. 2014-07, Z 14-01]. The Glen Loma Ranch Specific Plan area consists of approximately 359 acres divided into 13 parcels under four separate ownerships. The land comprises gently sloped terrain with mixed oak/riparian woodlands, coastal scrub, non-native grasslands, and serpentine rock outcrops. Reservoir Canyon Creek and Babbs Creek traverse the site, along with two modified drainage channels that convey stormwater for peak seasonal storm events. A seasonal wetland exists within the northwestern region of the project 7.4 p. 25 of 794 Approval of Final Map and PIA Tract 10426, Tract 10613 McCutchin Creek Subdivision City of Gilroy City Council Page 2 of 3 June 5, 20231 1 3 4 site. Ascension Solorsano Middle School and Las Animas Elementary School exist within the Glen Loma Specific Plan area. Roadways constructed to serve those schools also serve the Glen Loma Specific Plan area. The Glen Loma Specific Plan encompasses 17 distinct residential neighborhoods with up to 1,693 mixed-density residential units, including single-family homes, apartments, low-income units, and senior units. The City has approved the subdivision of 14 neighborhoods (Vista Bella, Petite Syrah, Mataro, Home Ranch, Wild Chestnut, Montonico, McCutchin Creek, Palomino, Nebbiolo, Malvasia, The Glen, Town Center Multi-Family, Town Center Affordable, The Grove and Luchessa), totaling 1,078 units to date. Note that this is subdivision approval, different from building permit issuance for units. Vista Bella, Petite Syrah, Mataro, Home Ranch, Wild Chestnut, Montonico, The Grove, and Luchessa have been built, totaling 566 units. Ultimate development of the Glen Loma Specific Plan will consist of a Town Center commercial development that includes a City fire station, a potential commercial site on the northern portion of the Specific Plan area (“Northern Commercial Reserve”), two proposed City park sites, and community amenities or focal points within each neighborhood. It will also include approximately 88 acres (24 percent of the project site) of open space and buffer areas with approximately seven miles of trails that link the neighborhoods and connects with Christmas Hill Park. As part of the open space, a rocky knoll area with soils that provide habitat for endangered species (serpentine soils) and an area that currently contains a eucalyptus grove will be maintained. On February 6, 2017, Council approved Tentative Map TM 16-01, granting Glen Loma Corporation the ability to subdivide in phases approximately 30 acres into 26 duet lots in the McCutchin Creek neighborhood and 33 single-family lots in the Palomino neighborhood for a total of 59 residential lots. In addition, it allowed for one public open space parcel for the construction of the Santa Teresa Trail, one public open space parcel for a future City park, nine private open space parcels that the homeowners' association will maintain, one lot for future development, and associated public and private streets on property located south of Club Dr, between Santa Teresa Boulevard and Grenache Way (APN# 808-43-008, 808-43-010, filed by Glen Loma Group, 7888 Wren Avenue, Suite d-143, Gilroy, CA 95020). [Reference: Resolution No. 2017-05, TM 16-01] DISCUSSION As part of this phase of the Glen Loma Ranch Specific Plan development, Filice Family Estate, A California Limited Partnership (Owner), and KB HOME South Bay Inc, a California Corporation (Developer), are requesting approval of Tract 10426 Palomino Final Map, Tract 10613 Palomino II Final Map, McCutchin Creek Improvement Plans, and to enter into a Property Improvement Agreement with the City for the construction of public improvements. These improvements include grading, new streets, paving, curb, gutter, sidewalk, landscape, lighting, storm drain, water, sewer, creek re- 7.4 p. 26 of 794 Approval of Final Map and PIA Tract 10426, Tract 10613 McCutchin Creek Subdivision City of Gilroy City Council Page 3 of 3 June 5, 20231 1 3 4 alignment, and necessary utility extension and connection to serve the development. As part of the Property Improvement Agreement, the Developer is required to provide two bonds: a Faithful Performance Bond and a Payment Bond of $7,959,885 (Seven Million Nine Hundred Fifty-Nine Thousand Eight Hundred Eighty-Five Dollars) each for 100% of the estimated construction cost of the improvements. The Tract 10426 Final Map and Tract 10613 Final Map are ready for recording with Santa Clara County once Council approves. ALTERNATIVES Council may deny the request to approve the Final Map. However, the current use of the property (and the request to subdivide the property) is consistent with the City’s General Plan, Zoning, and Land Use Designations for the area. Staff does not recommend this alternative as it will impose unnecessary delay for the site’s development. FISCAL IMPACT There is no net impact to the General Fund. Plan check and inspection fees have been collected to cover the costs associated with this action. The Developer has submitted bonding and insurance for the above-referenced Property Improvement Agreement and Final Map. Attachments: 1. Exhibit A - Vicinity Map 2. Exhibit B - PIA 3. Exhibit C - Final Maps 7.4 p. 27 of 794 7.4 p. 28 of 794 7.4 p. 29 of 794 7.4 p. 30 of 794 7.4 p. 31 of 794 7.4 p. 32 of 794 7.4 p. 33 of 794 7.4 p. 34 of 794 7.4 p. 35 of 794 7.4 p. 36 of 794 7.4 p. 37 of 794 7.4 p. 38 of 794 7.4 p. 39 of 794 7.4 p. 40 of 794 7.4 p. 41 of 794 7.4 p. 42 of 794 7.4 p. 43 of 794 7.4 p. 44 of 794 7.4 p. 45 of 794 7.4 p. 46 of 794 7.4 p. 47 of 794 7.4 p. 48 of 794 7.4 p. 49 of 794 7.4 p. 50 of 794 7.4 p. 51 of 794 7.4 p. 52 of 794 7.4 p. 53 of 794 7.4 p. 54 of 794 7.4 p. 55 of 794 7.4 p. 56 of 794 Page 1 of 3 City of Gilroy STAFF REPORT Agenda Item Title:Approval of a Notice of Acceptance of Completion for the FY23 Annual CDBG Sidewalk/Curb Ramp Project No. 23-PW-279 Meeting Date:June 5, 2023 From:Jimmy Forbis, City Administrator Department:Public Works Submitted By:Daryl Jordan, Public Works Director Prepared By:Marco Martinez, Engineer I STRATEGIC PLAN GOALS Maintain and Improve City Infrastructure RECOMMENDATION Approve a notice of acceptance of completion for the FY23 Annual CDBG Sidewalk/Curb Ramp Project No. 23-PW-279. EXECUTIVE SUMMARY The Public Works Department has completed construction of the FY23 Annual CDBG Sidewalk/Curb Ramp Project and has reviewed and approved all project documentation. The project consisted of the construction of 23 ADA-compliant pedestrian curb ramps for a total construction cost of $244,745. Staff recommends the City Council’s approval of the Notice of Acceptance of Completion for the FY23 Annual CDBG Sidewalk/Curb Ramp Project No. 23-PW-279. BACKGROUND The City receives Community Development Block Grant (CDBG) Program funding annually from the United States Department of Housing and Urban Development (HUD). This funding is available through the City’s CDBG Fund, Fund 254. On March 6, 2023, Council awarded a contract to McKim Corporation for the construction of the FY23 Annual CDBG Sidewalk/Curb Ramp Project in the amount of 7.5 p. 57 of 794 Approval of a Notice of Acceptance of Completion for the FY23 Annual CDBG Sidewalk/Curb Ramp Project No. 23-PW-279 City of Gilroy Page 2 of 3 March 6, 20231 1 3 3 $246,550 with a project contingency of $24,655 (10%) for a maximum project expenditure of $271,205 and authorized the City Administrator to execute the contract and associated documents. ANALYSIS The project scope of work included the construction of 23 ADA-compliant pedestrian curb ramps at the following locations: 1. Twelve along Hanna Street (from the north end to El Toro Drive) 2. Two at the intersection of El Toro Drive and La Coche Way 3. Four on Glenwood Drive (between Welburn Avenue and El Cerrito Way) 4. Three at the intersection of Welburn Ave and Carmel Street 5. Two at the intersection of La Paloma Way and Chiesa Drive During construction, two construction change orders (CCOs) were executed for the project. The change orders were the result of modifications to the curb ramp types and bid item quantity adjustments based on field conditions. Change Order #1 increased the contract amount by $11,045, and Change Order #2 decreased the contract amount by $12,850. The change orders resulted in a net decrease in the contract value of $1,805, which resulted in a total construction cost of $244,745. None of the $24,655 in contingency funds were used for the project. Description Amount McKim Corporation $246,550.00 CCO#1 $11,045.00 CCO#2 ($12,850.00) Final Construction Cost $244,745.00 The overall schedule for the construction project was 11 working days. Construction began on March 30, 2023. Contract work was substantially completed on schedule on April 13, 2023. Project Documentation has been completed, and the contractor has addressed all punch-list items. Staff recommends that the City Council approve the Notice of Acceptance of Completion for the FY23 Annual CDBG Sidewalk/Curb Ramp Project No. 23-PW-279. 7.5 p. 58 of 794 Approval of a Notice of Acceptance of Completion for the FY23 Annual CDBG Sidewalk/Curb Ramp Project No. 23-PW-279 City of Gilroy Page 3 of 3 March 6, 20231 1 3 3 FISCAL IMPACT/FUNDING SOURCE The total project construction cost was $244,745.00, which represents a reduction of $1,805.00 from the awarded contract total of $246,550.00 Construction of this project was funded through the Community Development Block Grant (CDBG) Program from the United States Department of Housing and Urban Development (HUD) through the City’s CDBG Fund, Fund 254. Attachments: 1. Notice of Acceptance and Completion, Project 23-PW-279 7.5 p. 59 of 794 7.5 p. 60 of 794 7.5 p. 61 of 794 7.5 p. 62 of 794 Page 1 of 2 City of Gilroy STAFF REPORT Agenda Item Title:A Resolution of the City Council of the City of Gilroy Approving the Application for Grant Funds from the Recreational Trails Program Meeting Date:June 5, 2023 From:Jimmy Forbis, City Administrator Department:Administration Submitted By:Bryce Atkins, Assistant to the City Administrator Prepared By:Bryce Atkins, Assistant to the City Administrator STRATEGIC PLAN GOALS Develop a Financially Resilient Organization RECOMMENDATION Council adopt the resolution. BACKGROUND The City of Gilroy has two projects in the current Capital Improvement Plan along Lion’s Creek. The City has received federal grant funding for the project but is looking for additional funding to enhance the project. Staff is seeking Council approval of the attached resolution, which is a requirement for submitting a grant to the Recreational Trails Program. The final amount of the grant application at the time of writing this staff report is unknown but is anticipated to be in the range of $100,000 to $200,000. The specific amount will be known as the application is completed alongside our contract grant writing consultant firm. The federal grant funds would form the match requirement for this grant opportunity. The wording of the resolution is required language as stated in the grant guidelines. Staff is also recommending another resolution at this same meeting for another State of California program, the Habitat Conservation Fund Program, for similar funding. 7.6 p. 63 of 794 A Resolution of the City Council of the City of Gilroy Approving the Application for Grant Funds from the Recreational Trails Program City of Gilroy City Council Page 2 of 2 June 5, 2023 ALTERNATIVES Council may reject the resolution. Without the resolution, the City will not be eligible to apply for this grant. FISCAL IMPACT/FUNDING SOURCE The City will be applying for a grant, the amount remaining to be determined. The fiscal impact, if awarded, would be revenue that will offset the expenditures of constructing the trail project. PUBLIC OUTREACH This item was included on the publicly posted agenda for this meeting. NEXT STEPS If approved, staff will complete and submit a grant application for these funds. Attachments: 1. Draft Resolution 7.6 p. 64 of 794 RESOLUTION NO. 2023-XX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GILROY APPROVING THE APPLICATION FOR GRANT FUNDS FROM THE RECREATIONAL TRAILS PROGRAM WHEREAS, the Bipartisan Infrastructure Law of 2021 (BIL) provides funds to the State of California for grants to federal, state, local, and non-profit organizations to acquire, develop and/or maintain motorized and non-motorized trail Projects; and WHEREAS, the State Department of Parks and Recreation has been delegated the responsibility for the administration of the program within the State, setting up necessary procedures governing Project Application under the program; and WHEREAS, said procedures established by the State Department of Parks and Recreation require the applicant to certify by resolution the approval of application(s) before submission of said application(s) to the State; and WHEREAS, the applicant will enter into a contract with the State of California to complete the project(s). NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Gilroy hereby: 1. Approves the filing of an application for the Recreational Trails Program; and 2. Certifies that the Project is consistent with the Applicant’s general plan or the equivalent planning document; and 3. Certifies that said Applicant has or will have available prior to commencement of any work on the Project(s) included in this Application sufficient funds to operate and maintain the Project(s); and 4. Certifies that the Applicant has reviewed, understands, and agrees to the General Provisions contained in the Contract shown in the Procedural Guide; and 5. Appoints the City Administrator as the agent to conduct all negotiations, execute, and submit all documents, including, but not limited to, Applications, agreements, amendments, payment requests, and so on, which may be necessary for the completion of the Project; and 6. Agrees to comply with all applicable federal, state, and local laws, ordinances, rules, regulations, and guidelines. 7.6 p. 65 of 794 Resolution No. 2023-XX Approving Application for Grant Funds for Recreational Trails Program City Council Regular Meeting | June 5, 2023 Page 2 of 2 7 4 1 PASSED AND ADOPTED this 5th day of June 2023 by the following roll call vote: AYES:COUNCIL MEMBERS: NOES:COUNCIL MEMBERS: ABSTAIN:COUNCIL MEMBERS: ABSENT:COUNCIL MEMBERS: APPROVED: Marie Blankley, Mayor ATTEST: _______________________ Thai Nam Pham, City Clerk 7.6 p. 66 of 794 Page 1 of 2 City of Gilroy STAFF REPORT Agenda Item Title:A Resolution of the City Council of the City of Gilroy Approving the Application for Grant Funds from the Habitat Conservation Fund Program Meeting Date:June 5, 2023 From:Jimmy Forbis, City Administrator Department:Administration Submitted By:Bryce Atkins, Assistant to the City Administrator Prepared By:Bryce Atkins, Assistant to the City Administrator STRATEGIC PLAN GOALS Develop a Financially Resilient Organization RECOMMENDATION Council adopt the resolution. BACKGROUND The City of Gilroy has two projects in the current Capital Improvement Plan along Lion’s Creek. The City has received federal funding for portions of the project but is looking for additional funding to enhance the project and potentially connect trail segments for extended continuity. Staff is seeking Council approval of the attached resolution, which is a requirement for submitting a grant to the Habitat Conservation Fund Program. The final amount of the grant application at the time of writing this staff report is unknown but is anticipated to be in the range of $100,000 to $200,000. The specific amount will be known as the application is completed alongside our contract grant writing consultant firm. The federal grant funds would form the match requirement for this grant opportunity. The wording of the resolution is required language as stated in the grant guidelines. Staff is also recommending another resolution at this same meeting for another State of California program, the Recreational Trails Program, for similar funding. 7.7 p. 67 of 794 A Resolution of the City Council of the City of Gilroy Approving the Application for Grant Funds from the Habitat Conservation Fund Program City of Gilroy City Council Page 2 of 2 June 5, 2023 ALTERNATIVES Council may reject the proposed resolution. Without the resolution, however, the City will not be eligible to apply for this grant. FISCAL IMPACT/FUNDING SOURCE The City will be applying for a grant, and the amount remaining is to be determined. The fiscal impact, if awarded, would be revenue that will offset the expenditures of constructing the trail project. PUBLIC OUTREACH This item was included on the publicly posted agenda for this meeting. NEXT STEPS If approved, staff will complete and submit a grant application for these funds. Attachments: 1. Draft Resolution 7.7 p. 68 of 794 RESOLUTION NO. 2023-__ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GILROY APPROVING THE APPLICATION FOR GRANT FUNDS FROM THE HABITAT CONSERVATION FUND PROGRAM WHEREAS, the people of the State of California have enacted the California Wildlife Protection Act of 1990, which provides funds to the State of California for grants to local agencies to acquire, enhance, restore or develop facilities for public recreation and fish and wildlife habitat protection purposes; and WHEREAS, the State Department of Parks and Recreation has been delegated the responsibility for the administration of the Habitat Conservation Fund (HCF) Program, setting up necessary procedures governing project application under the HCF Program; and WHEREAS, said procedures established by the State Department of Parks and Recreation require the applicant to certify by resolution the approval of application(s) before submission of said application(s) to the State; and WHEREAS, the applicant will enter into a contract with the State of California to complete the project(s). NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Gilroy hereby: 1. Approves the filing of an application for the Habitat Conservation Fund Program; and 2. Certifies that said applicant has or will have available, prior to commencement of any work on the project included in this application, the required match and sufficient funds to complete the project; and 3. Certifies that the applicant has or will have sufficient funds to operate and maintain the project(s), and 4. Certifies that the applicant has reviewed, understands, and agrees to the provisions contained in the contract shown in the grant administration guide; and 5. Delegates the authority to the City Administrator to conduct all negotiations, execute and submit all documents, including, but not limited to applications, agreements, amendments, payment requests and so on, which may be necessary for the completion of the project. 6. Agrees to comply with all applicable federal, state and local laws, ordinances, rules, regulations and guidelines. 7.7 p. 69 of 794 Resolution No. 2023-XX Application for Grant Funds from Habitat Conservation Fund Program City Council Regular Meeting | June 5, 2023 Page 2 of 2 7 4 0 PASSED AND ADOPTED this 5th day of June, 2023, by the following roll-call vote: AYES:COUNCIL MEMBERS: NOES:COUNCIL MEMBERS: ABSTAIN:COUNCIL MEMBERS: ABSENT:COUNCIL MEMBERS: APPROVED: Marie Blankley, Mayor ATTEST: _______________________ Thai Nam Pham, City Clerk 7.7 p. 70 of 794 Page 1 of 2 City of Gilroy STAFF REPORT Agenda Item Title:Transfer of Interest Income from the Museum Vase Endowment Trust to the Gilroy Museum Fund Meeting Date:June 5, 2023 From:Jimmy Forbis, City Administrator Department:Administration Submitted By:Bryce Atkins, Assistant to the City Administrator Prepared By:Bryce Atkins, Assistant to the City Administrator STRATEGIC PLAN GOALS Not Applicable RECOMMENDATION Approval of the transfer of $148.59 from the Museum Vase Endowment Trust Fund to the Gilroy Museum Fund. BACKGROUND On September 5, 2007, the Gilroy Historical Society and the City of Gilroy entered into an Endowment Trust Agreement, for the purpose of establishing an Endowment Trust account for the Gilroy Museum. The Kaiser Wilhelm vase was deaccessioned from the Museum collection and sold at auction on February 11, 2009, for $37,500. Funds from the sale of the vase were deposited in the Endowment Trust Fund (Fund 814). Per the Trust Agreement, interest income generated from the funds may be transferred annually for use by the Gilroy Museum. Currently the Gilroy Museum has an established project account (80050D149), which has been designated to receive the funds. The agreement also states that if a letter is received from the Gilroy Historical Society making this request, the interest from the Trust will be transferred to the Museum’s account. On April 11, 2023, at the regular meeting of the Arts and Culture Commission, the Gilroy Historical Society presented a letter requesting the annual interest income be transferred to the Museum’s account. The Arts and Culture Commission approved a 7.8 p. 71 of 794 Transfer of Interest Income From the Museum Vase Endowment Trust to the Gilroy Museum Fund City of Gilroy City Council Page 2 of 2 June 5, 2023 motion recommending that the annual interest income from the Endowment Trust account totaling $148.59 be transferred to the Gilroy Museum’s account. ALTERNATIVES Council could deny the transfer request, however this is not recommended as the transfer of funds is consistent with the terms and conditions of the trust agreement. FISCAL IMPACT/FUNDING SOURCE This transaction has no impact on the City’s finances. PUBLIC OUTREACH This item has gone before a public meeting of the Arts and Culture Commission and has been on the publicly posted agenda for this meeting. NEXT STEPS With approval, the transfer will be completed by the City’s Finance Department. Attachments: 1. Fiscal Year 2022 Museum Endowment Trust Fund Balance 2. April 11, 2023 Arts and Culture Commission Meeting Minutes 3. Letter from Gilroy Museum 7.8 p. 72 of 794 7.8 p. 73 of 794 Page 1 of 3 City of Gilroy Arts and Culture Special Meeting Minutes Tuesday, April 11, 2023 | 6:30 PM 1.CALL TO ORDER The meeting was called to order at 6:35 PM. 2.ROLL CALL Attendance Attendee Name Camille McCormack, Commissioner Adilene Moreno, Commissioner Alexandra Perdew, Commissioner Sandra Ramirez, Commissioner Melanie Reynisson, Chair Absent Ruben Dario Villa, Vice-Chair 3.APPROVAL OF MINUTES 3.1. Minutes of the March 27, 2023 Arts and Culture Commission Special Meeting A motion was made by Chair Reynisson, seconded by Commissioner Perdew to approve the minutes; unanimously approved. 4.APPROVAL OF AGENDA A motion was made by Commissioner McCormack, seconded by Commissioner Perdew to move Item 9.2 to be immediately after public comment, followed by Item 9.1, then followed by Item 8.1; unanimously approved. 5.SECRETARY'S REPORT The agenda was posted on April 10, 2023 at 10:30 AM. 6.FUTURE AGENDA ITEMS None. 7.PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA There were no public comments. 9.NEW BUSINESS 9.2. Gilroy Museum's Annual Presentation and Commission Approval to Transfer Interest Income From the Gilroy Museum Endowment Trust to the Museum Donations Fund 1. Staff Report: 2. Public Comment 7.8 p. 74 of 794 April 11, 2023 | 6:30 PM Page 2 of 3 Arts and Culture Commission Special Meeting Minutes 3. Possible Action: It is recommended the Arts and Culture Commission approve a recommendation to City Council to transfer the interest accumulated ($148.59) in the Museum Endowment Trust to the Museum Donations Fund. Connie Rogers and Susan Voss from the Gilroy Historical Society came before the Commission and presented their annual report. Additionally, Connie Rogers discussed the need to transfer the interest income from the Gilroy Museum Endowment Trust to the Museum Donations Fund. A motion was made by Commissioner McCormack and seconded by Commissioner Moreno to approve the transfer of the interest income from the Gilroy Museum Endowment Trust to the Museum Donations Fund, unanimously approved with one absent. 9.1. Quarterly Report of the Gilroy Arts Alliance 1. Staff Report: 2. Public Comment 3. Possible Action: Receive the Report. Scott Downs from the Gilroy Arts Alliance Center for the Arts presented the highlights of the report to the Commission. 8.OLD BUSINESS 8.1. Continuing Discussion on the Fiscal Year 2024 and Fiscal Year 2025 Arts and Culture Commission Workplan with a Focus on Fundraising Goals 1. Staff Report: 2. Public Comment 3. Possible Action: Commission discussion on proposed specific fundraising activities desired as part of the work plan. Discussion entailed the idea to look at a multi-cultural event day, and perhaps an arts and culture gala event as fundraising options. 9.COMMISSION COMMENTS There was an update provided regarding the Downtown Art and Wine Walk on May 20th, as well as comments from Vice-Chair Villa through Chair Reynisson regarding flyers and information on the SVCreates grant program. There was also a mention regarding concerts in May. 10.STAFF COMMENTS Atkins gave comments about the next meeting, for commissioners to consider ahead of next meeting on ideas regarding how to implement the work plan for an agenda item at the next meeting that would seek discussion and planning on how the Commission will deliver the FY24 and FY25 Work Plan. Atkins also provided comment that the budget request was submitted for the FY24 and FY25 budget cycle. 7.8 p. 75 of 794 April 11, 2023 | 6:30 PM Page 3 of 3 Arts and Culture Commission Special Meeting Minutes 11.ADJOURNMENT The meeting was adjourned at 7:28 PM. FUTURE AGENDA ITEMS I HEREBY CERTIFY that the foregoing minutes were duly and regularly adopted at a regular meeting of the Gilroy Arts and Culture Commission. /s/ Bryce Atkins Recording Secretary to the Arts and Culture Commission 7.8 p. 76 of 794 7.8 p. 77 of 794 Page 1 of 1 City of Gilroy STAFF REPORT Agenda Item Title:Claim of Jesse Perez (The City Administrator recommends a "yes" vote under the Consent Calendar shall constitute denial of the claim) Meeting Date:June 5, 2023 From:Jimmy Forbis, City Administrator Department:Administrative Services Submitted By:LeeAnn McPhillips, Administrative Services and Human Resources Director / Risk Manager Prepared By:LeeAnn McPhillips, Administrative Services and Human Resources Director / Risk Manager STRATEGIC PLAN GOALS Not Applicable RECOMMENDATION Based on the recommendation from Municipal Pooling Authority (MPA) and/or legal counsel, this claim is recommended for rejection. EXECUTIVE SUMMARY Based on the recommendation from Municipal Pooling Authority (MPA) and/or legal counsel, the following claim is submitted to the City Council for rejection at the June 5, 2023 meeting: • Claim of Jesse Perez Attachments: 1. Claim of Jesse Perez 7.9 p. 78 of 794 7.9 p. 79 of 794 7.9 p. 80 of 794 Page 1 of 2 City of Gilroy STAFF REPORT Agenda Item Title:Purchase of Three 2023 Chevrolet Colorado Work Truck Crew Cab Vehicles in the Total Amount of $103,350 for Community Development and Public Works Engineering Meeting Date:June 5, 2023 From:Jimmy Forbis, City Administrator Department:Administrative Services Submitted By:LeeAnn McPhillips, Assistant City Administrator Prepared By:Abraham Carmelino, Fleet Superintendent STRATEGIC PLAN GOALS Not Applicable RECOMMENDATION a. Award the purchase of three 2023 Chevrolet Colorado Work Truck Crew Cab Trucks for the total cost of $103,350 to Gilroy Chevrolet; and b. Authorize the City Administrator to execute purchase documents. EXECUTIVE SUMMARY The City Council approved the replacement of two vehicles for Community Development (HazMat, Building Inspection) and one vehicle for Public Works (Engineering) in the FY 22 & 23 budget. After meeting with staff to determine work needs, Fleet has identified the 2023 Chevrolet Colorado Work Truck Crew-Cab as the replacement vehicle. This vehicle is built to meet the daily use in the field for these departments. BACKGROUND These new vehicles will replace a 2000 Pontiac Montana Minivan (HazMat), a 2000 Chevrolet Blazer (Building Inspection) and a 1999 Chevrolet Blazer (Engineering). All of these vehicles have reached the end of their useful life based on mileage as well as 8.1 p. 81 of 794 Purchase of Three 2023 Chevrolet Colorado Crew Cab Trucks in the Total Amount of $103,350 for Community Development and Public Works Engineering City of Gilroy City Council Page 2 of 2 June 5, 20231 1 3 6 mechanical and physical part failures. In addition, due to the age of the vehicles, replacement parts are difficult to obtain. Staff obtained three quotes for these replacement vehicles from area dealers as follows: Dealer Location Total Cost Per Vehicle (includes taxes and fees) MY Jeep-Chrysler-Dodge- Ram/MY Chevrolet/MY Nissan-Kia Salinas, CA $33,744.99 Gilroy Chevrolet Gilroy, CA $34,450.00 FH Dailey Chevrolet San Leandro, CA $41,619.90 Staff is recommending the local purchase from Gilroy Chevrolet consistent with the City of Gilroy Purchasing Policy, which permits a 5% local preference. The policy allows a 5% local purchasing preference to be applied to the total bid pricing provided by the local business for the purposes of calculating the lowest responsive bidder. As such, the adjusted total bid cost per vehicle with the 5% local preference (reduction) for Gilroy Chevrolet is $32,727.50, which is lower than MYJeep-Chrysler-Dodge- Ram/MYChevrolet/MYNissan-Kia’s total cost per vehicle of $33,744.99. The use of the local purchasing provision does result in the City paying approximately $1,000 more per vehicle than the lowest bidding price. ALTERNATIVES Given the limited availability of vehicles and the departments’ need for vehicle replacements, staff recommends moving forward with this purchase. There are no other alternatives. FISCAL IMPACT/FUNDING SOURCE The FY 23 Fleet Fund (Fund 600) budget includes funds for these replacement vehicles in a combined total amount of $103,350.00. NEXT STEPS With Council approval, staff will immediately take the final steps to place the order with Gilroy Chevrolet. Once the vehicles are received and inspected, the City Administrator will execute the final sales contracts. Attachments: 1. Specifications and Quote for Chevrolet Colorado Work Truck Crew Cab 8.1 p. 82 of 794 8.1 p. 83 of 794 = @ Order Workbench GILROY CADILLAC v BU: US I BAG: 2457741 BFC: 1 ... , .. ••• Order Details -Order #CSCN1 R © Ill Customer Dealer BAC Information A Contact Name Contact Phone DAN Model/Order Information Stock No. Update Model Vear Division Distribution Entity Order Type Allocation Group Model TPW VIN MSRPw/DFC 2023 Chevrole t RET Retail TRE- Retail Stock COLRDO 14C43 - Colorado: Work Truck Crew Cab $31,081.09 Vehicle Specifications PEG Primary Color 2WT -Work Truck Option Package 2WD GAZ -Summit White Trim H1T-Jet Black, Cloth Engine L2R -ENGINE GAS, 4 CYL, L4, 2.7L, DI, TURBO, DOHC, ALUM Transmission Emissions N8R-TRANSMISSION AUTO 8 SPD, 8L45, GEN 2, CPA, ATSS YF5 -California Emissions Ordered Options 2WT • Work Truck Option Package 2WD 719 -SEAT BELT COLOR BLACK (10) A2V -ADJUSTER DRIVER SEAT 6WAY, DISCONT MAN RECLINE, MAN FOR A50 -SEATFRT BKT ATG -Remote Keyless Entry B30 -Floor Covering, Carpet BW5-Black Exterior Molding, B/S, Side Window C67 -Single-Zone Manual Air Conditioning D31 -Interior Rearview Tilt Mirror D72 -Exterior Door Handles, Black DP5-MIRROR PROVISIONS HOUSING, MOLDED W/COLOR DWV-MIRROR 0/S LH & RH, RC, ELEC, MANFOLD, FLAT/DRVR. CNVX/ GA Z-Summit White GU6 -Rear Axle, 3.42 Ratio H1T -Jet Black, Cloth KW7 -GENERATOR 170 AMP L2R-ENG INE GAS, 4 CYL, L4, 2.7l, DJ, TURBO, DOHC, ALUM N8R-TRANSMISSION AUTO 8 SPD, 8L45, GEN 2, CPA, ATSS NCH -LOCK MANUAL CHILD LOCK SYSTEM (REAR DOOR LATCH) Event History Event Code 1! V Event Description Total Records: 2 HV PED -Chevy Safety Assist PPW -PHONE PROJECTION PHONE PROJECTION WIRELESS PRF -Remote Access Plan PZ8 -IMAGE ADJUSTMENT HITCH VIEW QDC-Tire, Compact Spare: T175/90D18, Blackwall QHR-Tire : 255/65R17 All-season, Blackwall RD6-WHEEL 17 X 8.0, J, STEEL, DESIGN 2 RTI -WHEEL SPARE 18 X 4.5, B, STEEL, DESIGN 1 RWL-CHASSIS DRIVE LINE REAR WHEEL DRIVE (RWD) U2K-SirlusXM Sate llite Radio UE1 -OnStar Communication System UEU -Forward Collision Alert UHY -Automatic Emergency Braking UQ3 -Enhanced Audio Speaker System URL-Infotainment Display UVB -High Definition Rear Vision Camera VK3 -Front License Plate Kit VV4 -Communication Equip Mobile Internet Connectlty YFS-California Emissions V Global Filter Effectfve Date j ! Tlmestamp A A l I• 1 E 8.1 p. 84 of 794 8.1 p. 85 of 794 8.1 p. 86 of 794 Page 1 of 8 City of Gilroy STAFF REPORT Agenda Item Title:Introduction and First Reading of an Ordinance of the City Council of the City of Gilroy Adding Chapter 5 to the Gilroy City Code Relating to Banning the Use of Certain Public Rights-of-Way as Sleeping or Living Accommodations Meeting Date:June 5, 2023 From:Jimmy Forbis, City Administrator Department:Administration Submitted By:Bryce Atkins, Assistant to the City Administrator Prepared By:Bryce Atkins, Assistant to the City Administrator STRATEGIC PLAN GOALS Not Applicable RECOMMENDATION 1. Motion to read the ordinance by title only and waive further reading of the ordinance; and 2. Introduce an ordinance of the City Council of the City of Gilroy adding Chapter 5 to the Gilroy City Code relating to banning the use of certain public rights-of-way as sleeping or living accommodations. BACKGROUND The issue of the unhoused, both the conditions they face as well as the impacts on communities, has been in the national spotlight for years and has been an issue that sees increasing coverage in the media and in resident calls for service. The City Council has discussed this topic and formed an Unhoused Ad Hoc Committee to help address some of these challenges. Previous Council discussions on this matter include the following: •July 5, 2022 – Discussion was held about the unhoused and efforts to address no-camping prohibitions. Council authorized the Gilroy Police Department (“GPD”) to enforce no-camping ordinances on public property if it offers space at 9.1 p. 87 of 794 Introduction and First Reading of An Ordinance of the City Council of the City of Gilroy Adding Chapter 5 to the Gilroy City Code Relating to Banning the Use of Certain Public Rights-of-Way as Sleeping or Living Accommodations City of Gilroy City Council Page 2 of 8 June 5, 20231 1 4 1 a homeless shelter to individuals beforehand and ensures that the particular shelter that it is offering to connect the individual with could accommodate their needs pursuant to The Americans with Disabilities Act (“ADA”). Additionally, Council authorized City personnel to clean and clear encampments in public parks and other public lands in compliance with a written protocol – GPD Police Policy 411 – that provides a number of safeguards required by the Courts, including outreach and notice to occupants, provision of social services, photographic documentation, safeguarding of occupants’ personal property, and the making available of shelter space for displaced occupants. •September 12, 2022 – Discussion was held about what other cities have done and that is consistent with the Boise decision and that an ordinance prohibiting sitting, lying, or sleeping outside at particular times or in particular locations would be constitutionally permissible. Staff received directions to bring back key points for a potential ordinance that would prohibit camping in certain locations. •March 20, 2023 – Discussion on draft key policy points for a potential ban on what was referred to as camping in and near parks, schools, daycares, and critical infrastructure. The Council provided feedback to staff on modifications to be made and their concerns with the language. The ordinance for introduction this evening was based on a modified policy outline based on Council’s comments at this meeting. •May 15, 2023 – Discussion was held regarding the proposed ordinance to obtain direction if the ordinance was to proceed with introduction and a public hearing. Discussion included the impact assessment of the ordinance and approach to enforcement. The City Council directed no changes to the ordinance at this meeting. City Supported Services and Programs for the Unhoused In addressing this issue overall, the City has and continues to help provide or coordinate the provision of services and regulations to lessen impacts on the community. Some of the work that the City has contributed towards this effort includes the following: Work performed to coordinate and provide services to the unhoused: •Support Affordable Housing Efforts – This includes the Measure A Housing Project at the 8th and Alexander location and supporting the efforts alongside Santa Clara County to bring additional affordable housing programs to Gilroy. •Safe Parking Program – although the City was unable to identify a suitable service provider, the project is still a standing recommendation for pursuit by the City. •Partner with the City of Morgan Hill – the City has been working with Morgan Hill on emergency response and unhoused issues, including consistent inclement weather sheltering policies and programs. 9.1 p. 88 of 794 Introduction and First Reading of An Ordinance of the City Council of the City of Gilroy Adding Chapter 5 to the Gilroy City Code Relating to Banning the Use of Certain Public Rights-of-Way as Sleeping or Living Accommodations City of Gilroy City Council Page 3 of 8 June 5, 20231 1 4 1 •Continue supporting unhoused service providers through CDBG grant funding – The City Council recently approved the most recent CDBG allocations to our unhoused service providers on May 1, 2023. •Coordinate monthly check-in meetings with lead unhoused service providers to address local unhoused issues – Community Development staff has taken a leadership position to help coordinate these meetings of service providers to help provide services to the unhoused in the community. •Endorsement of Destination Home’s Community Plan to End Homeless. •Researching an agency to provide drug rehabilitation, job training, and job placement services. •Partner with the County Office of Supportive Housing – this has helped the City to gain access to its federal Permanent Local Housing Allocation funding. •Quality of Life Officers – hired two officers who are trained and tasked to both help connect the unhoused to service providers and, when necessary, enforce laws in and around encampments. Work being performed to mitigate impacts: •Mobile Garbage Removal Program – the City engaged a contractor to do select cleanup activities, and now the City has concluded the hiring process to hire two part-time employees to help with roving cleanup activities. •Purchase of a garbage removal dump truck – this has assisted Code Enforcement and other staffing in the garbage and illegal dumping cleanups. •Organization of community cleanup days – this work continues, with two cleanup events done, one on May 20th and continuing monthly. Current Policy Restated At the July 5, 2022 meeting, Council authorized the Gilroy Police Department (“GPD”) to enforce no-camping ordinances on public property if it offers space at a homeless shelter to individuals beforehand and ensures that the shelter that it is offering to connect the individual with could accommodate their needs pursuant to the Americans with Disabilities Act (“ADA”). Additionally, Council authorized City personnel to clean and clear encampments in public parks and other public lands in compliance with a written protocol – GPD Police Policy 411 – that provides several safeguards required by the Courts, including outreach and notice to occupants, provision of social services, photographic documentation, safeguarding of occupants’ personal property, and the making available of shelter space for displaced occupants. Initial Council Direction The City had a meeting on September 12th where a discussion of the Los Angeles ordinance was conducted. The ordinance, which sought to establish a no-camping ban surrounding daycares and parks, was adopted by the City of Los Angeles but had not yet taken force. At the conclusion of this meeting, staff received direction to bring back key points for a potential ordinance that would prohibit unhoused camping in certain locations. Generally, this included: 9.1 p. 89 of 794 Introduction and First Reading of An Ordinance of the City Council of the City of Gilroy Adding Chapter 5 to the Gilroy City Code Relating to Banning the Use of Certain Public Rights-of-Way as Sleeping or Living Accommodations City of Gilroy City Council Page 4 of 8 June 5, 20231 1 4 1 •500 feet of schools, parks, daycares, playgrounds, and other locations where children are expected. •In areas with critical infrastructure. •Locations that would restrict access to public safety or public infrastructure locations. •Creeks. •Definition of camping. ANALYSIS Ordinance Overall The basis for the ordinance, as discussed at previous meetings, is tied to language that scaled back the breadth of the Boise decision. Legal challenges presented by the 2019 Boise decision restricted the ability of local agencies to enforce ordinances against camping on public property. The key issue that was presented is the court decision explaining that a municipality cannot criminalize sitting, sleeping, or lying in public “when no sleeping place is practically available in any shelter.” However, there was language that scaled back the breadth, as well as other courts elaborating on the limits, such as: Naturally, our holding does not cover individuals who do have access to adequate temporary shelter, whether because they have the means to pay for it or because it is realistically available to them for free, but who choose not to use it. Nor do we suggest that a jurisdiction with insufficient shelter can never criminalize the act of sleeping outside. Even where shelter is unavailable, an ordinance prohibiting sitting, lying, or sleeping outside at particular times or in particular locations might well be constitutionally permissible [emphasis added]. So, too, might an ordinance barring the obstruction of public rights of way or the erection of certain structures. Whether some other ordinance is consistent with the Eighth Amendment will depend, as here, on whether it punishes a person for lacking the means to live out the "universal and unavoidable consequences of being human" in the way the ordinance prescribes. (Id. at 1136.) Revisions At the March 20, 2023 Regular Meeting, Council discussed the key policy points, making changes and asking clarification questions. Topics of adjustments included the inclusion of creeks, the need to refine language regarding the degree of prohibition in parks, and a need for simplification when it came to critical infrastructure. At the May 15th meeting, a proposed ordinance was presented, which included these edits. No further edits were directed. Ordinance Provisions The ordinance focuses on the ban on public rights-of-way. As defined in the proposed ordinance, the public right-of-way is all property that is owned, managed, or maintained by the City or where the City possesses a property interest allowing public use of such property (such as a right-of-way interest) and shall include, but not be limited to, any 9.1 p. 90 of 794 Introduction and First Reading of An Ordinance of the City Council of the City of Gilroy Adding Chapter 5 to the Gilroy City Code Relating to Banning the Use of Certain Public Rights-of-Way as Sleeping or Living Accommodations City of Gilroy City Council Page 5 of 8 June 5, 20231 1 4 1 public street, space, ground, building or structure. The enforcement provisions only pertain to these areas. For example, if an individual is attempting to use property that is not owned by the City, such as a creek owned by Santa Clara Valley Water District, the City would not enforce against it under this ordinance since it is not a public right-of- way. Ordinance Prohibition Areas Below is a brief description regarding the classifications that drive the prohibition areas surrounding using public rights-of-way as sleeping or living accommodations. These areas are described and analyzed in the staff report for the May 15, 2023 agenda item regarding the proposed ordinance. All these prohibition area categories are contained within the ordinance under Section 5.2, beginning on the third page of the attached ordinance. 5.2(a) Parks and playgrounds Parks and playgrounds are contained in the ordinance but with different language regarding the ban from the other prohibition areas. The ordinance was modified from the original language proposed on March 20, 2023. Originally combined into a single category along with schools and daycares, parks were pulled out separately from the others as a result of discussion with the City Council, wanting to make allowances for all residents, housed and unhoused, to use the park in such a manner as is customary for a park. There was a concern raised that the language of sitting, lying, and sleeping in the park would limit the unhoused from using the park for its customary types of use. As such, the language for this section was modified from the original proposal. The language in the ordinance states: No person shall obstruct by sitting, lying, or sleeping, or by storing, using, maintaining, or placing personal property on a street, sidewalk, or other public right-of-way in the following locations when it reasonably appears, in light of all the circumstances, the participants in conducting these activities are in fact using the area as a sleeping or living accommodation regardless of the intent of the participants or the nature of any other activities in which they may also be engaging: 1. Within five hundred (500) feet of any park or playground. This prohibition applies all year, overnight, on any weekends and weekdays, even when such facilities may be generally considered closed. This change allows for the use of the park for normal, non-camping park purposes while not allowing camping in the park. 9.1 p. 91 of 794 Introduction and First Reading of An Ordinance of the City Council of the City of Gilroy Adding Chapter 5 to the Gilroy City Code Relating to Banning the Use of Certain Public Rights-of-Way as Sleeping or Living Accommodations City of Gilroy City Council Page 6 of 8 June 5, 20231 1 4 1 5.2(b) Other public rights-of-way This section identifies the other public rights-of-way that are prohibited from use as sleeping or living accommodations. Each of these falls under this prohibition language: No person shall obstruct by sitting, lying, or sleeping, or by storing, using, maintaining, or placing personal property on a street, sidewalk, or other public right-of-way in the following locations: There are eight categories identified, each provided below. Of these, three are not tied to any specific, fixed location, and two categories are too small and numerous to map efficiently and effectively. Therefore, there are three of these categories that were used to designate the prohibited areas on the map in Attachment A to the ordinance, in addition to parks as mentioned above. They are identified with an (m) added to the end of the categories below for mapped prohibition areas. The eight categories in this section of the ordinance are as follows: 1. In a manner that impedes passage, as provided by the Americans with Disabilities Act of 1990, Pub. L, No. 101-336, 104 Stat. 328 (1990), as amended from time to time; 2. Within five hundred (500) feet of any school or daycare facility. This prohibition applies all year, overnight, on any weekends and weekdays, even when such facilities may be generally considered closed. (m) 3. Within one hundred (100) feet of critical infrastructure, including water wells, storm drain basins, railways, bridges and under- and over-passes. (m) 4. Within ten (10) feet of any operational or utilizable building entrance, exit, driveway or loading dock. 5. Within five (5) feet of any fire hydrant, fire plug, or other fire department connection. 6. In a manner that obstructs or unreasonably interferes with the use of the right-of- way for any activity for which the City has issued a permit. 7. In a manner that obstructs any portion of any street or other public right-of-way open to use by motor vehicles, including any portion thereof marked as a bike lane. 8. City creeks and creek embankments within Gilroy City limits. (m) Overall Impact Information The staff report for the May 15, 2023 City Council Regular Meeting provided an extensive analysis of each mapped category and should be reviewed for that analysis. Overall, the only currently known encampments within the prohibition area that are on public rights-of-way are individuals located on the City-owned portion of Uvas Creek, roughly estimated at between 75 and 100 individuals. In totality, 24.4% of the total area contained within the City Limits falls within the prohibition area under this ordinance, leaving 75.6% of the City’s total area not affected by this ordinance, which is most of the total area of the City. The original report had 9.1 p. 92 of 794 Introduction and First Reading of An Ordinance of the City Council of the City of Gilroy Adding Chapter 5 to the Gilroy City Code Relating to Banning the Use of Certain Public Rights-of-Way as Sleeping or Living Accommodations City of Gilroy City Council Page 7 of 8 June 5, 20231 1 4 1 31.6% of the total City area affected, however further map refinement requires an adjustment to the percentage. Below is the breakdown from the City’s GIS data of the total City area, and the total amount of area affected by this ordinance within the City limits: Prohibition Areas Acreage Schools 1,073.43 Preschools and Daycares 526.22 Parks 1,526.28 Water Division Wells 25.20 Gilroy Bridges 31.12 Railroad – Only the portion in City Limits 119.35 Under and Over Passes 20.99 City portion of the Creek 28.25 Subtotal of Prohibition Coverage 3,350.84 Duplicate Area Adjustment within City Limits -762.97 Proposed Area Covered by Prohibition 2,587.87 City Limits 10,586.75 Percent of City Area Affected by Prohibition 24.44% Percent of City Area Not Affected by Prohibition 75.56% Enforcement The ordinance does not criminalize sleeping in the open. It limits the locations, prohibiting the use of certain public rights-of-way from being used as sleeping or living accommodations. It provides that the only act subject to a misdemeanor is the refusal to relocate from a prohibited area when instructed to do so by a City employee. Once the ordinance is adopted, the Quality of Life Officers and Community Development staff will engage our Local Service Providers Group to outreach to those within the prohibited areas during the 30-day waiting period for the ordinance to become effective. The intent is to allow the maximum time for accessing services from our local and regional service providers and attempting voluntary compliance. Enforcement is discretionary and subject to various staffing and budgetary constraints. ALTERNATIVES Council may choose to reject or modify the ordinance. Should Council determine to modify the proposed ordinance, the introduction process would be restarted with a new introduction and first reading. 9.1 p. 93 of 794 Introduction and First Reading of An Ordinance of the City Council of the City of Gilroy Adding Chapter 5 to the Gilroy City Code Relating to Banning the Use of Certain Public Rights-of-Way as Sleeping or Living Accommodations City of Gilroy City Council Page 8 of 8 June 5, 20231 1 4 1 FISCAL IMPACT/FUNDING SOURCE Adopting the ordinance will not have a financial impact on the City. The costs of advertising the ordinance, as well as enforcement of such policies, will be carried out through existing staff resources and financial resources that are already appropriated each year. PUBLIC OUTREACH This subject has been discussed at multiple public meetings. These include the following: •July 5, 2022; •September 12, 2022; •March 20, 2023; •May 15, 2023; and •tonight’s meeting. These discussions have focused on creating a policy to address unhoused individuals utilizing parks, creeks, and other public areas as living and sleeping accommodations. In addition, the City Council created an Unhoused ad hoc committee, which developed 14 recommendations to help both the unhoused and to mitigate the effects of the unhoused on their neighboring communities. Additionally, the City advertised this public hearing in the local newspaper and on the City’s website. Upon adoption, the City will finalize and release informational materials and maps of the prohibited areas within City Limits and coordinate across departments to help maximize the outreach to those affected by the ordinance, as well as the public. NEXT STEPS Once introduced, the ordinance will be placed on the June 19, 2023 City Council Regular Meeting consent calendar for a second reading and adoption. Attachments: 1. Proposed Ordinance with a map of affected areas as Attachment A. 9.1 p. 94 of 794 ORDINANCE NO. 2023-XX AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GILROY ADDING CHAPTER 5 TO THE GILROY CITY CODE RELATING TO BANNING THE USE OF CERTAIN PUBLIC RIGHTS-OF-WAY AS SLEEPING OR LIVING ACCOMMODATIONS WHEREAS, the City Council of the City of Gilroy ("City") has considered the report from City staff and all public comment(s), if any, on the need to enact an ordinance in accordance with prohibiting the use of public rights-of-way as sleeping or living accommodations; and WHEREAS, the City finds that it has a legitimate and compelling interest in protecting the public health, welfare and safety of its residents, as well as preserving the same within the City, its parks and other public property; and WHEREAS, the City must appropriately consider various interests and formulate policy to best protect public health, safety, welfare, property, and the environment, with limited resources; and WHEREAS, the City Council acknowledges the lack of nightly shelter beds and housing currently available regionally and recognizes the systemic lack of state and federal investment in shelter and public health services for those experiencing homelessness; and WHEREAS, the City Council acknowledges that it is currently unavoidable that some people will live or shelter for survival outdoors until they are able to access affordable or free shelter or housing. In Gilroy, this has typically meant sheltering, sometimes for extended periods of time, on City rights-of-way and City property, and at times on other agencies’ property; and WHEREAS, public rights-of-way and public property are generally intended for public use and travel. The City Council is the authority for public rights-of-way within the City; as such, the City must consider the safety of motorists and pedestrians travelling on roadways and sidewalks, including to and from neighboring properties, businesses, and residences. The City has had increasing concerns regarding safety due to camping on or in rights-of way and public property in or near streets, roads, sidewalks, and public access points; and WHEREAS, the safety and protection of the most vulnerable population in Gilroy, children, is of paramount concern to the City Council; and WHEREAS, the City Council has heard reports from residents of negative interactions between those using public rights-of-way as sleeping and living accommodations and children travelling on paths towards, and locations near, schools and parks; and 9.1 p. 95 of 794 Ordinance No. 2023-XX Banning the Use of Certain Public Rights-Of-Way as Sleeping or Living Accommodations City Council Regular Meeting | June 19, 2023 Page 2 of 6 7 1 4 WHEREAS, the City has also been made aware of instances where encampment locations near bridges in creeks have resulted in damaging activities that if had been left unaddressed could have resulted in eventual infrastructure failure that would negatively impact public safety; and WHEREAS, the City Council recognizes the difficult challenge of balancing the needs of the residents and public at large to access clean and sanitary public areas, as well as the assurance of safe travel with the needs of individuals who have no alternatives for living accommodations and the storage of their personal property, but also balancing those needs with the concerns of residents that using such property as living and sleep accommodations and storing personal property interferes with the rights of other members of the public to use public areas for their intended purposes and can create a public health or safety hazard that adversely affects those who use public areas. WHEREAS, the City has determined that an ordinance is necessary to protect the public health, welfare and safety of residents of the City, by enacting regulatory restrictions on using public rights-of-way for sleeping or living accommodations at designated locations; and WHEREAS, the City will maintain a map showing the portions of the City impacted by this ordinance, included and attached as Attachment A to this resolution; and WHEREAS, the area affected by this ordinance accounts for 24.4% of the total area of the City, leaving a large majority of the City’s total area, 75.6% in total, unaffected by this ordinance; and WHEREAS, the City now desires to proceed with the process of enacting this ordinance for the purpose of protection of the public health, welfare and safety of its residents. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GILROY DOES HEREBY ORDAIN AS FOLLOWS: SECTION I The foregoing recitals are true and correct and are incorporated herein by this reference. SECTION II Chapter 5 of the Gilroy City Code shall be added to read as follows: Chapter 5 Ban on the use of certain areas of public rights-of-way as sleeping or living accommodations 9.1 p. 96 of 794 Ordinance No. 2023-XX Banning the Use of Certain Public Rights-Of-Way as Sleeping or Living Accommodations City Council Regular Meeting | June 19, 2023 Page 3 of 6 7 1 4 5.1 Definitions The definitions contained in this section shall govern the construction, meaning and application of words and phrases used in this Chapter, and shall not apply to any other Chapter of the Gilroy City Code. (a) "City Employee" means any full or part-time employee of the City of Gilroy. (b) “Personal Property” means any tangible property, and includes, but is not limited to, goods, materials, merchandise, tents, tarpaulins, bedding, sleeping bags, hammocks, sheds, structures, mattresses, couches, chairs, other furniture, appliances, and personal items such as household items, luggage, backpacks, clothing, documents and medication. (c) “Public right-of-way” means all property that is owned, managed, or maintained by the City, or where the City possesses a property interest allowing public use of such property (such as a right-of-way interest), and shall include, but not be limited to, any public street, space, ground, building or structure. (d) “Sidewalk” means that portion of a street, other than the roadway, set apart by curbs, barriers, markings or other delineation, for pedestrian travel. (e) “Street” means a way or place of whatever nature, publicly maintained and open to the use of the public for purposes of vehicular travel or parking, and includes every highway, avenue, lane, alley, court, place, square, sidewalk, parking lot, parkway, curbs, bikeway or other public way in this City which has been or may hereafter be dedicated and open to public use, or such other public property so designated in any law of this state. (f) “Tent” means a collapsible shelter made of fabric or a tarp stretched and sustained by supports, which is not open on all sides and which hinders an unobstructed view behind or into the area surrounded by the fabric. 5.2 Prohibition of using public rights-of-way as sleeping or living accommodations. (a) Parks and playgrounds No person shall obstruct by sitting, lying, or sleeping, or by storing, using, maintaining, or placing personal property on a street, sidewalk, or other public right-of-way in the following locations when it reasonably appears, in light of all the circumstances, the participants in conducting these activities are in fact using the area as a sleeping or living accommodation regardless of the intent of the participants or the nature of any other activities in which they may also be engaging: 1. Within five hundred (500) feet of any park or playground. This prohibition applies all year, overnight, on any weekends and weekdays, even when such facilities may be generally considered closed. 9.1 p. 97 of 794 Ordinance No. 2023-XX Banning the Use of Certain Public Rights-Of-Way as Sleeping or Living Accommodations City Council Regular Meeting | June 19, 2023 Page 4 of 6 7 1 4 (b) Other public rights-of-way No person shall obstruct by sitting, lying, or sleeping, or by storing, using, maintaining, or placing personal property on a street, sidewalk, or other public right-of-way in the following locations: 1. In a manner that impedes passage, as provided by the Americans with Disabilities Act of 1990, Pub. L, No. 101-336, 104 Stat. 328 (1990), as amended from time to time; 2. Within five hundred (500) feet of any school or daycare facility. This prohibition applies all year, overnight, on any weekends and weekdays, even when such facilities may be generally considered closed. 3. Within one hundred (100) feet of critical infrastructure, including water wells, storm drain basins, railways, bridges and under- and over-passes. 4. Within ten (10) feet of any operational or utilizable building entrance, exit, driveway or loading dock. 5. Within five (5) feet of any fire hydrant, fire plug, or other fire department connection. 6. In a manner that obstructs or unreasonably interferes with the use of the right-of-way for any activity for which the City has issued a permit. 7. In a manner that obstructs any portion of any street or other public right-of-way open to use by motor vehicles, including any portion thereof marked as a bike lane. 8. City creeks and creek embankments within Gilroy City Limits. 5.3 Penalties A violation of this section involving a person who willfully resists, delays, or obstructs a City employee from enforcing this section or who willfully refuses to comply after being requested to do so by a City employee shall be punishable as a misdemeanor. All other violations of this section shall be enforceable only as infractions pursuant to Gilroy City Code Section 1.7 or by issuance of an administrative citation pursuant to Gilroy City Code Section 6A.13. SECTION III If any section, subsection, sentence, clause or phrase of this Ordinance is for any reason held to be invalid or unconstitutional, such decision shall not affect the validity of the remaining portions of this ordinance. The City Council of the City of Gilroy hereby declares that it would have passed and adopted this ordinance, and each section, subsection, sentence, clause or phrase hereof, irrespective of the fact that any one or more sections, subsections, sentences, clauses or phrases may be declared invalid or unconstitutional. 9.1 p. 98 of 794 Ordinance No. 2023-XX Banning the Use of Certain Public Rights-Of-Way as Sleeping or Living Accommodations City Council Regular Meeting | June 19, 2023 Page 5 of 6 7 1 4 SECTION IV This Ordinance shall take effect thirty (30) days after its adoption. The City Clerk is hereby directed to publish this Ordinance or a summary thereof pursuant to Government Code Section 36933. PASSED AND ADOPTED this 19th day of June 2023 by the following roll call vote: AYES:COUNCIL MEMBERS: NOES:COUNCIL MEMBERS: ABSTAIN:COUNCIL MEMBERS: ABSENT:COUNCIL MEMBERS: APPROVED: Marie Blankley, Mayor ATTEST: _______________________ Thai Nam Pham, City Clerk 9.1 p. 99 of 794 Ordinance No. 2023-XX Banning the Use of Certain Public Rights-Of-Way as Sleeping or Living Accommodations City Council Regular Meeting | June 19, 2023 Page 6 of 6 7 1 4 ATTACHMENT A Map of Affected Areas within the City Limits of Gilroy 9.1 p. 100 of 794 From: Timothy Filice <tfilice@glenloma.com> Sent: Friday, April 21, 2023 5:18 PM To: Bryce Atkins <Bryce.Atkins@ci.gilroy.ca.us> Subject: Re: EXTERNAL - Fwd: Monthly Spotlight with the Mayor: April 2023 Hi Bryce, Reservoir Canyon Creek is a tributary of the Uvas, runs through Glen Loma Ranch and will remain in open space. We have constant problems with homeless, have been having periodic sweeps by Gilroy PD, have spend thousands on cleanup over the past several years. I’m hoping you will include it in the “no camping” list. Thanks, Tim Tim Filice Glen Loma Group tfilice@glenloma.com 7888 Wren Avenue, Suite D143 Gilroy, California 408 847-4224x109 408 847-3380 fax 9.1 p. 101 of 794 )> 0 cc O') ::J CD -0 a.01D>i-:3r+ -o CD I\) W 3 ;:;.: () :it(O'< :...... () I Q r c: D> r+ ::J 0 CD = () CD :::c 0 -, cc m 5.. (/1 D> "O -, 0 s: ::J a. CDCD CD r+ ::J ::J -· 0 CD CC From: To: Subject: Date: Mary Silva City Clerk EXTERNAL -Regarding the draft ordinance Wednesday, May 31, 2023 11:23:34 AM CAUTION: This email originated from an External Source. Please use proper judgment and caution when opening attachments, clicking links, or responding to this email. the City Council, needs to be more practical and progressive ... this scenario with the draft ordinance does absolutely NOTHING to help people get help to get them out of this situation! We need people with integrity, and wisdom and courage to do what's right. .. I am not seeing this with our City Council through the years and now ... problems get ignored or swept away that's why it keep getting worse! Many are In circumstances not of their making .. and treating them like so much rubbish to be swept away is not the solution .. "Please encourage your council members to vote NO on the draft ordinance as is, and please come to the next City Council meeting, Monday June 5th, 6pm at Gilroy City Hall. You can also email us at CityClerk@cityofgilroy.org A draft ordinance was presented that is based on the premise that the unhoused residents of our community are inherently criminal and "we" need to protect "our" children and community from "them." It is an attempt to ban folks who are too poor to afford housing from "sitting, sleeping, or laying" and "storing, using, or placing" personal possessions in and within 500 feet of parks, schools, playgrounds, and daycares; within 100 feet of bridges, creeks, railroads, and underpasses; and within 10 feet of doorways and loading docks. As Jan Bernstein Chargin stated perfectly, "In other words, it bans activities of daily living in the areas most likely to be used by people who lack stable housing." This ordinance will corral unhoused people into residential neighborhoods, business and commercial districts, and into the few public spaces not covered by the ordinance. The unhoused have the same rights as those of us who can afford shelter. We have the same needs as the unhoused. It is unconstitutional to discriminate against anyone based on the assumption or presumption of a possible future criminal act. This ordinance is discriminatory. Existence is not a crime. Being impoverished is not a crime. We need solutions, not punishment. There needs to be a substantive investment in resources and services, as well as a moratorium on sweeps, designated areas for sanctioned encampments, and/or a safe park. We know that sweeps are harmful and counterproductive. If we have places for people to be while they are working through the housing process, we can get this done! About 150 people have been housed since July. Together we can make even further progress. Can't we tolerate the presence of encampments while we work together to get people housed? Can't we TALK to the people involved? Most agree to stay away from schools, participate in cleanups, maintain their sites, in exchange for not having to fear a sweep, when we communicate with them, person to person." Sincerely, Mary J. Silva )> 0 cc O') CD -::J 0 a.01D>i-:3-o r+ I\) CD W 3 () :it ;:;.: (O'< :...... () I Q r c: D> ::J r+ 0 CD = () :::c 0 CD -, cc m 5.. (/1 D> "O -, 0 s: ::J CD a. CD CD r+ ::J -· 0 ::J CD CC 9.1 p. 102 of 794 To the Gilroy City Council, The issue of homeless encampments has been a topic of much discussion in Gilroy, and throughout the state. Residents are concerned about safety, cleanliness, and public health. The City Council is now evaluating an ordinance that would significantly limit locations where unhoused people could perform the basic activities of daily living. As the people and organizations that work to address homelessness, we understand and share the public's concerns. We don't like to see people living on the street, in tents, or in their vehicles. We share the community's desire for a city where people live in homes, not encampments. We work towards this goal every day. As service providers we would like to ask the City what solution-based steps the City and Staff have taken prior to the current recommended ban? The specific questions are: 1.Has the City attempted to conduct outreach directly or in conjunction with OSH to determine the number of individuals currently living or sleeping in proposed banned areas and whether they are waiting for services to be available? 2.Has the City identified acceptable locations for impacted individuals to relocate to? Service providers do NOT have spaces to place people, and there is currently insufficient capacity in the shelter network sy stem. Where in Gilroy will Quality of Life Officers direct those who are displaced? The majority of the space within city limits that is not included in the ordinance is residential and business property. 3.How much City staff time has been allocated and budgeted to conduct meetings with County agencies and local service providers to come up with a plan prior to passing or implementing this ban? 4.Has the City invested as much time and resources in identifying the needs of the unhoused community as it has drafting this criminalization of poverty and displacement? We know that change has been frustratingly slow -the process to get housing constructed and people off the streets is a long one. But change is happening. Just since July, over 150 unhoused Gilroy residents have moved off the streets and into housing.That didn't just happen by itself, but through the hard work of service providers and County staff. There are things the City can do that would support this effort such as increased outreach, a parking lot to be used for Safe Parking, development of interim housing. Let's work together on real solutions. Encampment sweeps interrupt the work that needs to be done and keep people homeless longer. As Gilroy's service providers, we ask for partnership with the City of Gilroy in addressing homelessness, and to be included in discussions about how best to address the problem.Ideally these conversations would have taken place prior to an item of this significance being brought before the City Council. We emphasize the importance of including people with lived experience of homelessness in the conversation. Their insight and ideas will be invaluable. In fact many public and private agencies require that there be a voice of "lived experience" where decisions are made that directly impact them. )> 0cc O') CD -::J 0 a. 01D> i-:3-or+ I\) CD W 3 ():it ;:;.: (O'< :.... () I Q r c: D> ::J r+ 0 CD = () :::c 0 CD -, cc m 5..(/1 D> "O -, 0 s: ::J CD a. CD CD r+ ::J -· 0 ::J CD CC 9.1 p. 103 of 794 We all want the same thing - a safe, clean community. Service providers have already been engaged in the work of encampment clean-up, through St. Josephs' Street Te am, South County Compassion Center's partnership with Valley Water, and PitStop Outreach projects with Valley Water and Recology. We would welcome the opportunity to work together with the City of Gilroy to assess clean-up needs, schedule activities, and even engage the unhoused community in the work. As written, the proposed ordinance to ban "sitting, sleeping, and lying" or "using, carrying or placing" personal property within 500 feet of schools and parks, 100 feet of infrastructure, and 10 feet of doorways and loading docks is not going to solve the problems it was written to address. It is unenforceable and unconstitutional. If implemented as written it would make things worse by pushing problems from the mostly-hidden areas of the city to the residential and business districts. Our recommendation is to NOT pass this ordinance and instead, bring stakeholders together to identify and address the specific problems we are trying to solve. The plan as written gives service providers 30 days after passage of the ordinance to work with the population affected. That is not nearly enough time to be effective with the 75-100 individuals the city acknowledges will be displaced, most of them elderly, disabled, and/or people of color. If the council does choose to move forward with the ordinance regardless, we concerned and will try to attenask that the city work in partnership with the service providers on a plan for implementation that will minimize harm to our community's vulnerable members and includes a budget for the expenses the work will entail. Sincerely, Vanessa Ashford, Carry the Vision Jan Bernstein Chargin, PitStop Outreach David Cox, St Joseph's Family Center Tim Davis, South County Compassion Center )> 0cc O') CD -::J 0 a. 01D> i-:3-or+ I\) CD W 3 ():it ;:;.: (O'< :.... () I Q r c: D> ::J r+ 0 CD = () :::c 0 CD -, cc m 5..(/1 D> "O -, 0 s: ::J CD a. CD CD r+ ::J -· 0 ::J CD CC 9.1 p. 104 of 794 Page 1 of 8 City of Gilroy STAFF REPORT Agenda Item Title:Adopt Fiscal Years 2024 (FY24) and 2025 (FY25) Operating and Capital Budgets, Position Control List, Departmental Workplans, Boards & Commissions Workplans, and the GANN Appropriation Limit for Fiscal Year 2024 Meeting Date:June 5, 2023 From:Jimmy Forbis, City Administrator Department:Finance Submitted By:Harjot Sangha, Finance Director Prepared By:Harjot Sangha, Finance Director STRATEGIC PLAN GOALS •Develop a Financially Resilient Organization •Ensure Neighborhood Equity from City Services •Promote Economic Development Activities •Promote Safe Affordable Housing for All •Maintain and Improve City Infrastructure RECOMMENDATION 1. Adopt a Resolution of the City Council of the City of Gilroy setting the Appropriation Limit for FY24; 2. Adopt a Resolution of the City Council of the City of Gilroy adopting the Operating and Capital Improvement Program budget for FY24 and FY25 and appropriating expenditures for the purposes set forth in the budget; 3. Adopt a Resolution of the City Council of the City of Gilroy establishing the Position Control List for FY24 and FY25; 4. Approve the City Goals, Priorities, Legislative Agenda, and Departmental Workplans for FY24 and FY25; and 5. Approve the Boards and Commissions Workplans for FY24 and FY25. 9.2 p. 105 of 794 Adopt Fiscal Years 2024 and 2025 Operating and Capital Budgets, Position Control List, Departmental Workplans, Boards & Commissions Workplans and the GANN Appropriation Limit for Fiscal Year 2024 City of Gilroy City Council Page 2 of 8 June 5, 20231 0 1 8 EXECUTIVE SUMMARY The City of Gilroy adopts an operating budget every two years, a biennial budget, which approves the spending plan for two fiscal years. The City Council is requested to adopt the recommended budget (Attachment 3) developed by staff with consultation and direction from the City Council over several study sessions. BACKGROUND The City commenced its biennial budget development in January 2023. On January 28, the City Council conducted a Strategic Planning session to review the existing workplans and Council-initiated items and added new legislative agenda items for the FY24 and FY25 budgets. At the March 13th Goal/Priority Setting Workshop, Council resolved pending discussions from the January 28th meeting and received and affirmed the recommended departmental workplan items for the FY24 and FY25. At the same meeting, discussions regarding the Capital Improvement Program were also held, providing information about the capital projects proposed over the next five years. The recommended budget was made available on May 19th. On May 22nd, the City Council held a budget workshop to review the City Administrator’s recommended FY24 and FY25 operating and capital budgets. Following are the established and reaffirmed Council goals and priorities: •Develop a Financially Resilient Organization that Relies on Local Revenues and Resources •Maintain and Improve City Infrastructure, Including Streets, Facilities, and Incorporates Green Energy Practices •Promote Economic Development Activities that Create Opportunities for Quality Employment and Increase the City's Tax Base •Ensure Neighborhood Equity from City Services, Including Public Safety, Streets, Parks, and Recreation •Promote Availability of Safe, Affordable Housing for all Gilroy Residents 9.2 p. 106 of 794 Adopt Fiscal Years 2024 and 2025 Operating and Capital Budgets, Position Control List, Departmental Workplans, Boards & Commissions Workplans and the GANN Appropriation Limit for Fiscal Year 2024 City of Gilroy City Council Page 3 of 8 June 5, 20231 0 1 8 Following are the established 10 Council Legislative Agenda Items: It should be noted that during the next two fiscal years, the Council will consider additional legislative items, which will require Council to prioritize those new items within the existing legislative agenda. ANALYSIS Adopting the FY24 and FY25 operating and capital budgets will ensure the continuity of City functions and services from July 1, 2023, through June 30, 2025. Attached are the budget line-item details for revenues and expenditures, combining statements for FY24 and FY25, which summarizes the revenues (Sources) and expenditures (Uses) by Category Type for each Fund Type. The total recommended budget, for all funds, for FY24 and FY25 is $197.7 million and $200.4 million, respectively, with funding sources of $162.5 million in FY24 and $185.4 million in FY25. The budget includes utilization of a fund balance of $35.2 million in FY24, and $15.0 million in FY25, primarily in the Water and Wastewater Funds for Fund Types Sources Uses Variance FTEs S ources Uses Variance FTEs General Fund 66.2$ 71.8$ (5.6)$ 207 69.3$ 72.8$ (3.5)$ 212 Special Revenue 11.1 10.8 0.3 5 15.2 15.1 0.1 5 Capital/Development Impact 32.1 33.2 (1.1)44.2 32.5 11.7 Debt Service 5.0 4.9 0.1 5.0 4.9 0.1 Enterpris e 31.0 56.4 (25.4)55 31.3 55.7 (24.4)55 Internal Service 16.2 19.7 (3.5)15 19.5 18.5 1.0 15 Agency 0.9 0.9 -0.9 0.9 - Subtotal 162.5$ 197.7$(35.2)$ 281 185.4$ 200.4$ (15.0)$ 286 Fund Balance 35.2 -15.0 - Citywide Tot al 197.7$ 197.7$-$ 281 200.4$ 200.4$ -$ 286 In Millions FY24 FY25 9.2 p. 107 of 794 Adopt Fiscal Years 2024 and 2025 Operating and Capital Budgets, Position Control List, Departmental Workplans, Boards & Commissions Workplans and the GANN Appropriation Limit for Fiscal Year 2024 City of Gilroy City Council Page 4 of 8 June 5, 20231 0 1 8 delivering the utilities' Capital Improvement Program (CIP) projects and providing services to the Gilroy residents and ratepayers. General Fund The recommended budget for the General Fund for FY24 and FY25 is $71.8 million and $72.8 million, respectively, with funding sources of $66.2 million in FY24 and $69.3 million in FY25. The General Fund budget includes the utilization of a net fund balance of $5.6 million in FY24, and $3.5 million in FY25, for one-time strategic investments in City facilities, streets, parks, fleet, economic development, public safety equipment, and information technology infrastructure. Forecast The below chart illustrates the ending fund balance and the required total reserves for the respective fiscal years. It also demonstrates that the General Fund maintains the required 30% of General Fund expenditures in our Economic Uncertainty and General Fund reserve and remains structurally balanced throughout the forecast. One-time Strategic Investments of General Fund Balance The recommended budget includes one-time investments utilizing approximately $10.0 million of the General Fund balance. These investments include: •$3.2 million for the streets pavement repair program •$1.4 million for critical public safety equipment upgrades/replacements •$1.2 million for facilities improvements/repairs •$1.0 million for fleet replacement •$1.0 million for citywide park improvements, including park restroom rehabilitation •$0.9 million for information technology improvements and enhancements related to the new Enterprise Resources Planning (ERP) and Land Management systems Actuals Projected Requested Requested Forecast Forecast Forecast Forecast General Fund Forecast (In M illions)FY22 FY23 FY24 FY25 FY26 FY27 FY28 FY29 Beginning Fund Balance 18.6$ 34.6$ 34.6$ 28.9$ 25.5$ 25.4$ 25.2$ 25.4$ Add: Revenues 72.3 63.9 66.2 69.3 71.0 73.4 75.8 78.2 Less: Expenditures (56.3)(63.9)(65.6)(69.0)(71.1)(73.6)(75.6)(78.6) Operating M argin 16.0$ -$ 0.6$ 0.3$ (0.1)$ (0.2)$ 0.2$ (0.4)$ Ending Fund Balance 34.6$ 34.6$ 35.2$ 29.2$ 25.4$ 25.2$ 25.4$ 25.0$ One-tim e Use of Fund Balance --(6.3)(3.7)---- Ending Fund Balance (after one-time use)34.6$ 34.6$ 28.9$ 25.5$ 25.4$ 25.2$ 25.4$ 25.0$ M inim um Fund Balance Required 30%30%30%30%30%30%30%30% Fund Balance as a % 61%54%34%32%36%34%34%32% Actuals Projected Requested Requested Forecast Forecast Forecast Forecast FY22 FY23 FY24 FY25 FY26 FY27 FY28 FY29 Expenditures (In M illions)56.3$ 63.9$ 71.9$ 72.7$ 71.1$ 73.6$ 75.6$ 78.6$ GF Reserve - 20%11.3 12.8 14.4 14.5 14.2 14.7 15.1 15.7 Econ. Uncertainty - 10%5.6 6.4 7.2 7.3 7.1 7.4 7.6 7.9 Required T otal Reserve (30%)16.9 19.2 21.6 21.8 21.3 22.1 22.7 23.6 Ending Fund Balance 34.6 34.6 28.9 25.5 25.4 25.2 25.4 25.0 Amount in Excess (Deficit)17.7$ 15.4$ 7.3$ 3.7$ 4.1$ 3.1$ 2.7$ 1.4$ 9.2 p. 108 of 794 Adopt Fiscal Years 2024 and 2025 Operating and Capital Budgets, Position Control List, Departmental Workplans, Boards & Commissions Workplans and the GANN Appropriation Limit for Fiscal Year 2024 City of Gilroy City Council Page 5 of 8 June 5, 20231 0 1 8 •$0.7 million for Planning documents, including Downtown Strategic Plan, Climate Action Plan, and Vehicle Miles Traveled (VMT)/Transportation Demand Management (TDM) Policy •$0.5 million for a one-time investment to an OPEB Section 115 Trust •$60,000 for an employee referral pilot program •$56,000 for independent transient occupancy tax compliance review Appropriations Limits Each fiscal year, the City must adopt an appropriation limit on the City’s expenditures made from tax sources in conformance with Proposition 4, otherwise known as the Gann Initiative. The appropriation limit sets the maximum upper limit of expenditure that the City may appropriate each year based on population, economic growth, and expenditures. The appropriation limit typically far exceeds the amount of actual City expenditures that are appropriated in the annual budget. Attached to this staff report is a resolution for adopting the FY24 Appropriation Limit. Based upon the formula set forth in Proposition 111, the calculation demonstrates that the City is substantially below ($179.7 million) the maximum allowable appropriation limit and should remain so in the foreseeable future. Position Control List The recommended budget includes personnel adjustments to enhance the level of service for the residents of Gilroy. Attached to this staff report is a resolution establishing the approved Position Control List for FY24 and FY25. This resolution provides a firm count of the types and number of full-time positions approved by the City Council for staffing the operations of the City. For FY24, the staff recommends a total of 281 positions, which includes the addition or reclassification of the following position: •Accountant (1 FTE – partially offset by defunding a 0.5 FTE Senior Management Analyst) •Utilities Business Manager (1 FTE) •Community Engagement Coordinator (2 FTE) •Engineer I/II (2 FTE) •Engineering Technician/Inspector I/II/III (1 FTE) •Environmental Engineer (1 FTE - SCRWA) •Reclassify GIS Coordinator/Planner to Geographic Information Systems Analyst •Reclassify Program Administrator to Housing and Community Services Manager •Management Analyst (1 FTE) •Office Assistant (2 FTE – partially offset by defunding a 0.5 FTE Senior Management Analyst) •Program Administrator (1 FTE) •Public Safety Communicator (1 FTE) •Utilities Director (1 FTE) 9.2 p. 109 of 794 Adopt Fiscal Years 2024 and 2025 Operating and Capital Budgets, Position Control List, Departmental Workplans, Boards & Commissions Workplans and the GANN Appropriation Limit for Fiscal Year 2024 City of Gilroy City Council Page 6 of 8 June 5, 20231 0 1 8 For FY25, staff recommends adding five more positions, for a total of 286 positions. The five additional positions include: •Police Officer (2 FTE) •Firefighter (2 FTE) •Public Safety Communicator (1 FTE) The FY25 recommended additions are budgeted based on the assumption that the City will continue to receive the Excess Education Revenue Augmentation Fund (ERAF) monies. ERAF is a portion of annual property tax revenue collected by the County that goes to the ERAF to support local school districts. When the amount contributed to ERAF exceeds the minimum cost of funding local schools, excess funds are returned to the County, cities, and special districts. The City has historically received an excess ERAF allocation, albeit an insignificant amount. The City’s annual excess ERAF allocation has increased to over a million dollars in the last five years. ERAF allocation has been legally challenged in recent years. The California School Boards Association (CSBA) had filed a writ of mandate and complaint for declaratory and injunctive relief against the State Controller, which annually issues guidance to the Counties on the ERAF calculation. The writ of mandate was denied. Earlier this year, CSBA filed a Notice of Appeal to the Third District Court of Appeal, and the outcome is yet to be determined. As such, the FY25 additions will be further reviewed at the mid-cycle. The list does not affect part-time positions, as the part-time positions are a lump-sum appropriation for departments, and they are then granted the flexibility to fill part-time positions based on their current operational needs as they evolve throughout the fiscal years. The position control list can be subsequently amended by adopting an amending resolution of the City Council of the City of Gilroy for any reclassification, addition, or deletion to this list. Boards and Commissions Budget Input and Workplans As part of the annual budget development process, input is solicited from the City’s various boards and commissions. Five commissions submitted input and budget requests for the FY24 and FY25 biennial budget, and the detailed requests are included as an attachment to this report. Of the budget requests submitted, the following three requested items are included in the final recommended budget for adoption. •Planning Commission o Training - $20,000 each fiscal year •Parks and Recreation Commission o Dog Park Improvements/Study - $50,000 for FY24 only - The recommended budget includes $100,000 annually for general citywide park improvements. A portion of this budget could further be reviewed and utilized for dog park improvements/needs. •Library Commission o Training – California Library Association - $2,500 each fiscal year 9.2 p. 110 of 794 Adopt Fiscal Years 2024 and 2025 Operating and Capital Budgets, Position Control List, Departmental Workplans, Boards & Commissions Workplans and the GANN Appropriation Limit for Fiscal Year 2024 City of Gilroy City Council Page 7 of 8 June 5, 20231 0 1 8 Many Boards and Commissions requested funding so that they could, in turn, distribute community grants. This is not recommended by staff due to the following: •It is not the charge of Boards/Commissions to allocate City financial resources •It would create required additional financial oversight and reporting •Boards and Commissions could request funding through their Executive Staff Liaison, the City Administrator, and/or the City Council to sponsor activities related to their goals and purpose. (current practice) In addition, the boards and commissions have identified workplan items they will accomplish over the next two years. These workplans are included as an attachment to this report. Some of the workplan items are routine in nature and align with the commission’s purpose and intent, while others are specific initiatives. It is recommended that the Council review and approve the workplans. Community Input On May 24, 2023, the City Administrator and the Finance Director hosted a community budget meeting to present and seek community input on the recommended budget. ALTERNATIVES 1. The City Council could direct staff to include additional changes to the recommended budget before budget adoption; or 2. The City Council could decide not to adopt the recommended FY24 and FY25 operating and capital budgets. Staff does not recommend this option as it would have a detrimental impact on City functions and services. It is critical to adopt an operating budget before the commencement of the fiscal year (July 1, 2023) to ensure the continuity of City functions and services to the community. FISCAL IMPACT/FUNDING SOURCE Council’s adoption of the FY24 and FY25 operating and capital budgets will appropriate expenditures of $197.7 million in FY24 and $200.4 million in FY25, with funding sources of $162.5 million in FY24 and $185.4 million in FY25, and utilization of fund balance of $35.2 million in FY24, and $15.0 million in FY25. 9.2 p. 111 of 794 Adopt Fiscal Years 2024 and 2025 Operating and Capital Budgets, Position Control List, Departmental Workplans, Boards & Commissions Workplans and the GANN Appropriation Limit for Fiscal Year 2024 City of Gilroy City Council Page 8 of 8 June 5, 20231 0 1 8 PUBLIC OUTREACH The City Council has held various Budget Study Sessions since January 2023, with a final recommended budget workshop on May 22, 2023. Staff also conducted an in- person community workshop on May 24, 2023. A printed copy of the Recommended Budget is also available at the City Clerk’s Office for public access. The Public Notice for the Budget Hearing to be held on June 5, 2023, was published in the Gilroy Dispatch on May 19, 2023. NEXT STEPS Upon adoption of the FY24 and FY25 budgets, staff will ensure the continuity of City functions and services effective July 1, 2023. Staff will subsequently prepare and publish the final budget document for FY24 and FY25. Attachments: 1. Budget Adoption Draft Resolution for FY24 and FY25 2. Appropriations Limit Draft Resolution for FY24 3. Appropriations Limit Calculations for FY24 4. Position Control List Draft Resolution for FY24 and FY25 5. Departmental Workplans 6. Boards and Commissions Workplans 7. Boards and Commissions Budget Input Letters 8. Budget Line-Item Detail – Revenues 9. Budget Line-Item Detail – Expenditures 10.Combined Funds Statement FY24 and FY25 11.Link to Complete Budget Document 9.2 p. 112 of 794 RESOLUTION NO. 2023-XX RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GILROY ADOPTING THE BUDGET FOR SAID CITY FOR FISCAL YEARS 2023- 2024 AND 2024-2025 AND APPROPRIATING PROPOSED EXPENDITURES FOR PURPOSES SET FORTH IN THE BUDGET WHEREAS, the City Administrator has prepared and submitted to the City Council a budget for the City of Gilroy for the Fiscal Years 2023-2024 and 2024-2025, and said Council has carefully examined and considered the same; and WHEREAS, the said Council did thereafter fix the 5th day of June 2023 at the hour of 6:00 o’clock p.m. as the time, 7351 Rosanna Street Gilroy, CA., as the place, for a Public Hearing on the said proposed budget and caused a notice thereof to be published not less than ten (10) days prior to the said hearing; and WHEREAS, the said proposed budget for FY 2023-2024, as finally revised, provides for anticipated revenue totaling $162,479,094 and anticipated expenditures totaling $197,777,437, and said proposed budget for FY 2024-2025, as finally revised, provides for anticipated revenue totaling $185,393,256 and anticipated expenditures totaling $200,431,799 and said budget is now before the Council for adoption and said Council is satisfied with said budget as finally revised. NOW, THEREFORE, BE IT RESOLVED that it is hereby ordered that the said proposed budget, including the anticipated revenues, expenditures, and un-appropriated surpluses, as revised, shall be and are hereby appropriated and adopted as the budget of the City of Gilroy for the Fiscal Years 2023-2024 and 2024-2025, including the posting of accumulated annual savings, if any, into each successive fiscal year and that a certified copy of said adopted budget shall be placed on file in the office of the City Clerk and be available for the individuals and agencies and organizations as specified in Section 1103 of the Charter; and BE IT FURTHER RESOLVED that the Council’s recommended changes, if any, of June 5, 2023, are incorporated in said budget. BE IT FURTHER RESOLVED that from the effective date of the budget, the several amounts stated therein as proposed expenditures shall be and become appropriated to the several offices, agencies, and departments for the respective objects and purposes therein specified. 9.2 p. 113 of 794 Resolution No. 2023-XX FY 24-25 Budget Adoption City Council Regular Meeting | June 5, 2023 Page 2 of 2 7 6 0 PASSED AND ADOPTED at a Regular Meeting of the City Council this 5th day of June 2023 by the following roll call vote: AYES:COUNCIL MEMBERS: NOES:COUNCIL MEMBERS: ABSTAIN:COUNCIL MEMBERS: ABSENT:COUNCIL MEMBERS: APPROVED: Marie Blankley, Mayor ATTEST: ______________________ Thai Nam Pham, City Clerk 9.2 p. 114 of 794 7 6 1 RESOLUTION NO. 2023-XX RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GILROY ADOPTING THE CITY OF GILROY APPROPRIATION LIMIT FOR FISCAL YEAR 2023-2024 WHEREAS, the voters of the State of California elected to add Article XIII.B. of the California Constitution, known as the Gann Initiative and Proposition 4; and WHEREAS, the State of California, Department of Finance, and the League of California Cities have established uniform guidelines and have published appropriate percentages for California per capita personal income and population changes for the implementation of the subject limit. NOW, THEREFORE, BE IT RESOLVED that the appropriation limit for the City of Gilroy for Fiscal Year 2023-2024 is $232,162,228. PASSED AND ADOPTED at a Regular Meeting of the City Council this 5th day of June 2023 by the following vote: AYES:COUNCIL MEMBERS: NOES:COUNCIL MEMBERS: ABSTAIN:COUNCIL MEMBERS: ABSENT:COUNCIL MEMBERS: APPROVED: Marie Blankley, Mayor ATTEST: ______________________ Thai Nam Pham, City Clerk 9.2 p. 115 of 794 Fiscal Year 2022-23 Adopted Limit 223,073,200$ Population Factor (City Growth)0.9965 Inflation Factor (California per capita income)1.0444 Fiscal Year 2023-24 Limit 232,162,228$ DETERMINATION OF THE APPROPRIATIONS LIMIT CITY OF GILROY FY 2023-24 1 9.2 p. 116 of 794 AMOUNT A. Proceeds of Taxes 52,421,988$ B. Exclusions C. Appropriations Subject to Limitation 52,421,988$ D. Current Year Limit 232,162,228$ E. Over (Under) Limit (179,740,240)$ BUDGET APPROPRIATIONS SUBJECT TO LIMITATION CITY OF GILROY FY 2023-24 2 9.2 p. 117 of 794 Proceeds Non-Proceeds REVENUE of Taxes of Taxes Total TAXES Property taxes 19,918,573$ -$ 19,918,573$ Sales & Use Tax 21,818,000 - 21,818,000 Business Licence Tax 724,000 - 724,000 Utility Users Tax 6,538,139 - 6,538,139 Transient Occupancy Tax 1,957,000 - 1,957,000 Other Taxes 442,000 - 442,000 FROM STATE Motor Vehicle in Lieu 62,800 - 62,800 Homeowners Relief 29,000 - 29,000 State Grants - 147,858 147,858 Federal 197,017 197,017 LOCALLY RAISED Franchise Fees - 2,271,965 2,271,965 Fines, Forfeitures, Penalties - 223,547 223,547 USER FEES (from Worksheet #1) 553,353 4,464,209 5,017,562 OTHER MISCELLANEOUS Transfers - 4,418,027 4,418,027 Miscellaneous - 1,942,245 1,942,245 SUB-TOTAL 52,042,865 13,664,868 65,707,733 (for Worksheet #2) INTEREST EARNINGS 379,123 99,544 478,667 (From Worksheet #2) TOTAL REVENUE 52,421,988 13,764,412 66,186,400 GENERAL FUND CALCULATION OF PROCEEDS OF TAXES CITY OF GILROY FY 2023-24 BUDGET 3 9.2 p. 118 of 794 A. NON-INTEREST TAX PROCEEDS 52,042,865$ B, MINUS EXCLUSIONS -$ C. NET INVESTED TAXES 52,042,865$ D. TOTAL NON-INTEREST 65,707,733$ Revenue plus Reserve Withdraws E. TAX PROCEEDS AS PERCENT OF BUDGET 0.79204 F. INTEREST EARNINGS 478,667$ G. AMOUNT OF INTEREST EARNED FROM TAXES 379,123$ H. AMOUNT OF INTEREST 99,544$ EARNED FROM NON-TAXES INTEREST EARNINGS PRODUCED BY TAXES CITY OF GILROY FY 2023-24 BUDGET WORKSHEET #2 4 9.2 p. 119 of 794 USER FEES Over(Under) Division DEPARTMENT NAME USER FEES COSTS COSTS 2601/5530 Engineering 1,438,362.00$ 1,177,366.04$ 260,995.96$ 2602/4020 Planning 660,000.00 1,861,234.75 (1,201,234.75) 2603/4030 B.L.E.S. 2,365,000.00 1,932,173.75 432,826.25 2605/4040 Fire Prevention - Haz Mat 554,200.00 433,673.04 120,526.96 Totals 5,017,562.00$ 5,404,447.59$ (386,885.59)$ WORKSHEET #1 USER FEES VERSUS COSTS CITY OF GILROY FY 2023-24 5 9.2 p. 120 of 794 RESOLUTION NO. 2023-XX RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GILROY ADOPTING THE AUTHORIZED POSITION CONTROL LIST FOR THE CITY OF GILROY FOR FISCAL YEARS 2023-2024 AND 2024-2025 WHEREAS, the business operations of the City of Gilroy are conducted by hired professional staff; and WHEREAS, the City of Gilroy is committed to delivering services to our residents; and WHEREAS, the delivery of services is effectuated by providing adequate and appropriate staffing levels to carry out the business of the City. NOW, THEREFORE, BE IT RESOLVED that the number and classifications of both regular and limited-term full-time positions in which persons may be employed by the City of Gilroy during Fiscal Years 2023-2024 and 2024-2025 are hereby Amended and shall be as set forth in the attached position control list, incorporated herein by reference. BE IT FURTHER RESOLVED that a change in the position control list shall only be accomplished by resolution of the City Council of the City of Gilroy. PASSED AND ADOPTED at a Regular Meeting of the City Council this 5th day of June 2023 by the following vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: APPROVED: Marie Blankley, Mayor ATTEST: _______________________ Thai Nam Pham, City Clerk 9.2 p. 121 of 794 Resolution No. 2023-XX Position Control List City Council Regular Meeting | June 5, 2023 Page 2 of 4 POSITION CONTROL LIST Below is the Table of recommended full-time positions by Department for FY24 and FY25. DEPARTMENT AMENDED FY22 AMENDED FY23 RECOMMENDED FY24 RECOMMENDED FY25 ADMINISTRATION 14 16 15 15 Assistant to the City Administrator 0 1 1 1 City Administrator 1 1 1 1 City Clerk 1 1 1 1 Community Coordinator 1 1 1 1 Communication and Engagement Manager 1 1 1 1 Community Engagement Coordinator 0 0 1 1 Community Resilience Coordinator 0 1 1 1 Deputy City Clerk 1 1 1 1 Economic Development Manager 1 1 1 1 Emergency Services & Volunteer Coordinator 1 1 1 1 HCD Technician 1 1 0 0 Management Analyst 0 1 1 1 Office Assistant I/II 0 0 1 1 Program Administrator 1 1 0 0 Recreation Coordinator 2 1 1 1 Recreation Manager 1 1 1 1 Recreation Supervisor 0 1 1 1 Senior Management Analyst 2 1 0 0 ADMINISTRATIVE SERVICES 14 14 14 14 Administrative Services & Human Resources Director/Risk Manager 1 1 1 1 Equipment Mechanic 2 2 2 2 Facilities Maintenance Specialist 3 3 3 3 Facilities Superintendent 1 1 1 1 Fleet Superintendent 1 1 1 1 Human Resources Analyst 1 1 1 1 Human Resources Technician II 1 1 1 1 Management Assistant 1 1 1 1 Senior Custodian 1 1 1 1 Senior Equipment Mechanic 1 1 1 1 Senior Human Resources Analyst 1 1 1 1 COMMUNITY DEVELOPMENT 23 23 25 25 Building Inspector I/II 3 3 3 3 Building Official 1 1 1 1 Code Enforcement Officer 2 2 2 2 Community Development Director 1 1 1 1 Customer Service Manager 1 1 1 1 Deputy Fire Marshal/Haz Mat Supervisor 1 1 1 1 GIS Coordinator/Planner 1 0 0 0 Hazardous Materials Inspector I/II 3 3 3 3 Below is the Table of recommended full-time positions by Department for FY24 and FY25. 9.2 p. 122 of 794 Resolution No. 2023-XX Position Control List City Council Regular Meeting | June 5, 2023 Page 3 of 4 HCD Technician 0 0 1 1 Housing and Community Services Manager 0 0 1 1 Management Analyst 1 1 1 1 Management Assistant 1 1 1 1 Office Assistant I/II 1 1 1 1 Permit Technician 2 3 3 3 Planner I/II 2 2 2 2 Planning Technician 1 1 1 1 Senior Planner 2 2 2 2 FINANCE 17 20 21 21 Accountant I/II 1 1 2 2 Accounting Assistant I/II 6 7 7 7 Accounting Technician - Payroll 1 1 1 1 Accounting Technician I/II 1 0 0 0 Finance Director 1 1 1 1 Finance Manager 2 2 2 2 Financial Analyst 1 1 1 1 Geographic Information Systems Analyst 0 1 1 1 IT Applications Analyst 1 1 1 1 IT Manager 1 1 1 1 IT Technician I/II 1 1 1 1 Network Administrator 0 1 1 1 Public Safety Systems Administrator 1 1 1 1 Supervising Accounting Technician 0 1 1 1 FIRE 44 44 44 46 Fire Administration Technician 1 1 1 1 Fire Captain 10 10 10 10 Fire Chief 1 1 1 1 Fire Division Chief 3 3 3 3 Fire Engineer 9 9 9 9 Firefighter I/II 19 19 19 21 Management Analyst 1 1 1 1 POLICE 101 102 104 107 Community Engagement Coordinator 0 0 1 1 Community Services Officer 4 4 4 4 Police Crime Analyst 1 1 1 1 Detention Services Officer 3 4 4 4 Management Analyst 1 1 1 1 Management Assistant 1 1 1 1 Multi-Service Officer 1 1 1 1 Office Assistant I/II 1 1 1 1 Police Captain 3 3 3 3 Police Chief 1 1 1 1 Police Corporal 8 8 8 8 Police Officer 44 44 44 46 Police Records Technician I/II 6 6 6 6 Police Sergeant 11 11 11 11 Property and Evidence Technician 1 1 1 1 Public Safety Communications Supervisor 1 1 1 1 9.2 p. 123 of 794 Resolution No. 2023-XX Position Control List City Council Regular Meeting | June 5, 2023 Page 4 of 4 Public Safety Communicator 12 12 13 14 Police Records Supervisor 1 1 1 1 Youth Task Force Coordinator 1 1 1 1 PUBLIC WORKS 49 49 31 31 City Engineer/Transportation Engineer 1 1 1 1 Deputy Director of Public Works 1 1 1 1 Engineer I/II 5 5 5 5 Engineering Technician/Inspector I/II/III 2 2 3 3 Maintenance Worker I/II 27 25 10 10 Management Analyst 2 2 2 2 Management Assistant 1 1 1 1 Operations Services Supervisor 3 3 2 2 Program Administrator 0 0 1 1 Public Works Director 1 1 1 1 Senior Civil Engineer 2 2 2 2 Senior Environmental Engineer 1 1 0 0 Senior Maintenance Worker 3 5 2 2 UTILITIES 0 0 27 27 Utilities Director 0 0 1 1 Business Manager 0 0 1 1 Engineer I/II 0 0 2 2 Environmental Engineer 0 0 1 1 Maintenance Worker I/II 0 0 15 15 Management Analyst 0 0 1 1 Office Assistant I/II 0 0 1 1 Operations Services Supervisor 0 0 1 1 Senior Environmental Engineer 0 0 1 1 Senior Maintenance Worker 0 0 3 3 CITYWIDE FULL-TIME PERSONNEL 262 268 281 286 9.2 p. 124 of 794 Fiscal Year 2024 and 2025 Council Legislative Agenda Council Legislative Agenda Item Responsible Department 1 Climate Action Benchmarks Community Development 2 Review the Accessory Dwelling Unit Ordinance Community Development 3 In-lieu Fees vs. Allocations Community Development 4 Downtown Parking Management Plan Public Works 5 Public Safety/Mental Health Response Team Police 6 Transportation Demand Management (TDM) Policy Community Development 7 Safe Parking Policy Community Development 8 Explore a Transit First Policy*Public Works 9 Plan for a Community Center Administration 10 Downtown/Rule 20 Undergrounding Public Works *Mandatory elements 9.2 p. 125 of 794 Fiscal Year 2024 and 2025 Departmental Workplans Administration Workplan Item Category 1 Develop City Logo Policy Core 2 Complete the Emergency Operations Center (EOC) Operations Plan Core 3 Develop a Justice, Equity, Diversity and Inclusion (JEDI) Policy Core 4 Recreational Facility Needs Assessment Implementation Core 5 Agency to Provide Drug Rehab, Job Training and Placement Discretionary 6 Mobile Garbage Removal Program Discretionary 7 Downtown Strategic Plan Update Discretionary 8 Ordinances to Address Vacancies and Noise Downtown Discretionary 9 Pursue Opportunities for an Assessment District Discretionary 10 Establish a Downtown Pop-Up Park Discretionary 11 Beautification and Decorative Lighting Improvements Discretionary 12 Planning for a Community/Youth Center/Civic Center Master Plan Discretionary 9.2 p. 126 of 794 Fiscal Year 2024 and 2025 Departmental Workplans Administrative Services Workplan Item Category 1 Transition Fleet from Paper to Electronic Work Orders/Documentation Core 2 Performance Management System Update Core 3 Evaluate Possible Transition to Biweekly Payroll Core 4 Update Human Resources Rules and Regulations Core 5 Update the City's Employer-Employee Relations Resolution to Incorporate State Laws Core 9.2 p. 127 of 794 Fiscal Year 2024 and 2025 Departmental Workplans Community Development Workplan Item Category 1 Climate Action Benchmarks Mandated 2 Implement AB 2234 for Building Permits Mandated 3 Update Accessory Dwelling Unit (ADU) Ordinance Mandated 4 Complete 10th Street Bridge Project Environmental Clearance Mandated 5 Implement State Housing and Building Laws (SB 6, SB 35, SB 379, AB 2011)Mandated 6 Update Zoning Code and Zoning Map Core 7 Develop Vehicle Miles Traveled (VMT) Policy Core 8 Develop Transportation Demand Management (TDM) Policy Core 9 Partner with the County on 8th and Alexander Affordable Housing Development Core 10 Inclusionary Housing Policy/Ordinance Core 11 Conduct Community Development Focused Fee Study Core 12 Safe Parking Policy Discretionary 13 Revise Mobile Vending Ordinance Discretionary 14 Drive-Throughs Near Residential Areas Discretionary 9.2 p. 128 of 794 Fiscal Year 2024 and 2025 Departmental Workplans Finance Workplan Item Category 1 Implement GASB1 Statement. 96 - Subscription-based Information Technology Arrangements Mandated 2 Other Post Employment Benefits (OPEB) Actuarial Valuation/Study Mandated 3 Implementation of GASB Statement. 101 - Compensated Absences Mandated 4 Update Fees and Charges Core 5 Utility Customer Water Usage Reports and Portal Core 6 Upgrade City's Online Utility Bill Presentment and Payment System Core 7 Transient Occupancy Tax Compliance Review Core Information Technology Workplan Item Category 1 Upgrade Enterprise Resource Planning System to Latest Version Mandated 2 Land Management System Implementation Core 3 Implement Cybersecurity Assessment Recommendations Core 4 Develop Information Technology Asset Lifecycle Plan/Policy Core 5 Internet Capacity and Redundancy Upgrades Core 6 Develop a GIS Program Roadmap/Strategic Plan Core 1) Governmental Accounting Standards Board 9.2 p. 129 of 794 Fiscal Year 2024 and 2025 Departmental Workplans Fire Workplan Item Category 1 Develop and Implement the Santa Teresa Temporary/Permanent Fire Station Core 2 Identify Funding for Chestnut and Las Animas Station Retrofit Plan Core 3 Develop and Implement a Plan for Over the Air Mapping Core 4 Improve RMS Incident Data Reporting Core 9.2 p. 130 of 794 Fiscal Year 2024 and 2025 Departmental Workplans Police Workplan Item Category 1 Implement Legislative Reforms and Mandates Mandated 2 Public Safety/Mental Health Response Team Core 3 Employee Wellness & Resiliency Program Core 4 Conduct a Community Survey Discretionary 5 Reimplement The CPA (Community Police Academy)Discretionary 6 Supervisor Mentorship Program Discretionary 7 Develop the Police Department's Three-Year Strategic Plan Discretionary 8 Develop a Department Succession Plan Discretionary 9 Promote Neighborhood Watch Program (NWP)Discretionary 9.2 p. 131 of 794 Fiscal Year 2024 and 2025 Departmental Workplans Public Works Workplan Item Category 1 Implement State Mandate for City-wide Storm Drain Trash Capture Program Mandated 2 SB1383 Solid Waste Reporting and Enforcement Implementation Mandated 3 Implement State Water Conservation Measures Mandated 4 Downtown Parking Management Plan Core 5 Implement Strategies from the Public Works Department Evaluation Discretionary 6 Explore a Transit First Policy Discretionary 9.2 p. 132 of 794 Workplan Item Description Review New and Updated Job Descriptions Commission to review all new and updated job descriptions within the classification plan. Review New and Updated Salary Rates Commission will review recommended salary range for new/updated classifications for proper placement on the salary schedule. Review Recruitment and Employment Status Report Commission to review and provide feedback on recruitment efforts and filling of vacancies. Conduct Appeal Hearings as Needed Commission will conduct any discipline or grievance appeal hearings as needed consistent with the procedures contained in the Human Resources Rules and Regulations and Memoranda of Understanding. Complete Required Training Commission to complete any required training to keep knowledge and understanding of various rules and procedures current. Review Updates to Human Resources Rules and Regulations Commission to review comprehensive update to Human Resources Rules and Regulations and make a final recommendation on the updates to the City Council. FY24 and FY25 Personnel Commission Workplan 1 9.2 p. 133 of 794 Workplan Item Description Community Outreach Have a booth present and participate in at least two community events to conduct outreach to the community. Elementary and Middle School Art Program Support Collaborate with GUSD on a potential pilot program of arts education in middle and elementary schools. Cultural Event Host or facilitate a community cultural event. Fundraising Develop and present to Council for authorization a fundraising program plan that includes target art/cultural projects and fundraising goals. FY24 and FY25 Arts and Culture Commission Workplan 2 9.2 p. 134 of 794 Workplan Item Description Gilroy Library Liaison with Santa Clara County Library System Review and provide feedback to the Santa Clara County Library System regarding library services and programs offered at the Gilroy location. California Library Association Conference Participate in the annual California Library Association conference to learn about the latest trends in the public library systems and network with other library commissioners/boards for ideas. Promote Commission Purpose and Library System Promote the Commission's purpose and library system to increase interest among prospective applicants to serve as commissioners. Capital Improvements to City's Library Facility Provide recommendations to City Administrator and the City Council regarding potential capital improvement to the City's library facility based on the needs identified by the Santa Clara County Library staff and the Gilroy Community, to be funded by the remaining library bond proceeds. FY24 and FY25 Library Commission Workplan 3 9.2 p. 135 of 794 Workplan Item Description Host Arbor Day Develop a community event around Arbor Day on an annual basis. Training Opportunities for Commissioners Participate in parks and recreation training opportunities. Coffee in the Park Meet with park users and discuss ways to improve the safety and usage of the park. Commissioners share feedback with Council. Monitor City Parks Assign City parks among Commissioners to monitor using developed checklist. Commissioners will then share observations about their parks at monthly Commission meetings. Participate in Citywide Events Conduct outreach, meet and greet residents at special events in the City; inform residents about the Commission and the Commissioners' role. VTA Measure B Bicycle and Pedestrian Education and Encouragement Fund Submit project ideas to VTA for consideration of Measure B funds; eligible projects must be focused on pedestrian and bicycle education and encouragement Study Dog Parks Commission will review the City’s two current dog parks, gather feedback from park users and identify potential solutions and cost estimates. Update "Gift and Sponsorship Policy" Commission will review and make recommended changes to the current Gift and Sponsorship Policy. FY24 and FY25 Parks and Recreation Commission Workplan 4 9.2 p. 136 of 794 Workplan Item Description Holiday Parade Participate in the Gilroy Holiday Parade by pushing Santa's sleigh or assist with another float. Holiday Posada Event Participate in the Holiday Posada event at San Ysidro Park and help kids do arts and crafts and write letters to Santa. Kids Discover Art/Day of the Child Commissioners volunteer with setup and cleanup as well as have own booth and do face painting, self‐ made bracelets and guided games. Royal Red Carpet Hold a special event to pamper young residents of Gilroy. Provide face painting, wands, color pages, hair, nails, games, and snacks. OpportuniTEEN Fair Plan a resource fair to conduct outreach and a meet and greet opportunity for City Youth residents. Inform residents about the Commission and the Commissioners' role. Research Issues in Support of Gilroy's Youth Identify areas of need or concern regarding Gilroy's youth that are in the perview of the City of Gilroy; perform research and data collection; prepare report to share information with City Council, City staff, or others as appropraite. As an example, provide input to City Council and City staff when requested related to a future Community/Youth Center. FY24 and FY25 Youth Commission Workplan* *DRAFT ‐ to be reviewed by Youth Commission when meetings resume in August, 2023. 5 9.2 p. 137 of 794 Workplan Item Description Hybrid Public Meetings Conduct analysis and provide recommendations to the City Council concerning Hybrid Public Meetings Open Government Ordinance Training Video Revise Open Government Ordinance Training Video Open Government Frequently Asked Questions (FAQs) on the City's Webpage Develop a Frequently Asked Questions (FAQs) Document and publish on the Commission's City Webpage FY24 and FY25 Open Government Commission Workplan 6 9.2 p. 138 of 794 Workplan Item Description Development Review Review and take action on various planning and land use matters as required by municipal code, items referred by staff or Council, environmental documents, and land use entitlement applications including conditional use permits, variances, subdivisions, General Plan / Housing Element amendments, zoning ordinance and map amendments, specific plans, planned unit developments, historic resources, street naming when applicable, development related to bicyclists and pedestrians. Comprehensive Zoning Code and Map Update Review staff recommended modifications to Zoning Ordinance in conformance with 2040 General Plan Capital Improvement Plan General Plan Consistency Pursuant to Government Code 65401, the CIP shall be reviewed for conformance with the adopted General Plan Commission Training Provide Commissioners with appropriate training and resources to adequately perform their assigned duties; participate in off-site and/or virtual workshops/conferences FY24 and FY25 Planning Commission Workplan 7 9.2 p. 139 of 794 April 17, 2023 To: Daryl Jordan, Public Works Director Subject: Recommendation for City of Gilroy’s Fiscal Year 2024 and 2025 Budget Development On March 28, 2023, the Parks and Recreation Commission recommended City Council provide $50,000 in improvements to the City’s two current dog parks, which are located at Las Animas Veterans Park and Hecker Pass Park on Third Street. Suggested improvements would include planting mature trees for additional shade for dogs and patrons; dog play equipment; more seating such as benches; and a permanent shade structure. These additional elements would improve the quality of Gilroy’s dog parks for current users and would likely increase the number of potential users. In addition, this is one of the eight items on the Commission’s current workplan, “Study Dog Parks.” Sincerely, 2023 Parks & Recreation Commission Luis Ramirez, Chair Patricia Bentson Terence Fugazzi Theresa Graham Ermelindo Puente Vince Sasso City of Gilroy PARKS & RECREATION COMMISSION 7371 Hanna Street Gilroy, California 95020 (408) 846-0460 Rec@cityofgilroy.org 9.2 p. 140 of 794 April 17, 2023 To: Harjot Sangha, Public Works Directors Subject: Recommendation for City of Gilroy’s Fiscal Year 2024 and 2025 Budget Development On April 12, 2023, the Library Commission approved two recommendations to be proposed for the City Council to consider for the upcoming two-year budget cycle (listed in the order of preference): 1) An annual ceremony to honor a Gilroy resident who has contributed to furthering the issues of social justice and inclusivity within the community. ($2,000 per FY) 2) A commissioner to participate in the annual California Library Association conference. The Commission is requesting funds to host an annual ceremony at the library to honor a resident who has made a significant contribution in Gilroy through social change and inclusion. The process will begin with an open nomination period. Nominations can be made from anyone in the community. The Commission will then select a winner based on this criteria: • Must be a resident of Gilroy; • Demonstrated a clear example of making a positive impact through social change and/or inclusivity. Examples include a teacher creating a student club on campus that welcomes a historically disadvantaged group; an organizer of a special event that celebrates the differences within the Gilroy community. The annual event will need funding to cover the costs of a small plaque ($150); purchase of 50 books that the honoree selects that deals with the topic (e.g., health care inequities) they’re trying to address within the community (and will be given to ceremony attendees, where the book will be discussed) ($1,500); the printing of book plate labels ($50); and refreshments ($300). The total requested amount would be $4,000, half ($2,000) would be earmarked for FY24, followed by FY25. The second request is to cover the costs for a Library Commissioner to attend the annual California Library Association conference in FY25. The benefits of attending include: a) educating the commissioner about the latest trends b) networking with other library commissions/boards c) using as a recruiting tool to increase interest among prospective applicants. The costs to attend the annual conference include the following: • Conference registration ($475) • Hotel ($1300) • Airfare (if located in Southern California) ($300) City of Gilroy LIBRARY COMMISSION 9.2 p. 141 of 794 2 o Taxi/Ride Share to and from the airport = $100 o Airport parking ($30/day) = $90 • Meals per diem = $235 Since the location of the conference is unknown, staff recommends budgeting for the conference to be in Southern California. The requested amount would be $2,500. The Commission appreciates the opportunity to make these budget requests. Sincerely, 2023 Library Commission Victoria Coverson-Baxter, Chair Saied Nooshabadi, Vice Chair Sumana Reddy Gabriela Kim 9.2 p. 142 of 794 City of Gilroy Community Development Department Date: April 10, 2023 To: Carina Baksa, Finance Manager From: Sharon Goei, Community Development Director / Planning Commission Staff Liaison Subject: FY 2024 and 2025 Planning Commission Workplan, Training, and Budget Requests At the March 2 and April 6, 2023 meetings, the Planning Commission developed a workplan, training requests, and budget requests for Fiscal Years 2023-24 and 2024-25. The proposed Planning Commission Workplan identifies tasks that the Commission is expected to complete in the next two-year budget cycle. The Workplan also includes training requests to better prepare Commissioners to conduct the work of the Commission in keeping with the charge provided by the City Charter, City Code, and City Council. From the training requests and associated estimated costs, the Commission developed an annual training budget of $20,000. This would be funded by the General Fund. At the April 6, 2023 meeting, the Planning Commission voted 6-0 (one absent) to establish and submit for approval by the City Council the FY 2024 and 2025 proposed Planning Commission Workplan, training requests, and budget requests. Please refer to Attachment 1 for the FY 2024 and 2025 proposed Planning Commission Workplan. Please refer to Attachment 2 for the FY 2024 and 2025 Planning Commission training and budget requests. Attachments: 1. FY 2024 and 2025 proposed Planning Commission Workplan 2. FY 2024 and 2025 Planning Commission Training and Budget Requests 2023 Planning Commission Manny Bhandal, Chair Annedore Kushner, Vice Chair Stefanie Elle, Commissioner Adriana Leongardt, Commissioner Joan Lewis, Commissioner Kelly Ramirez, Commissioner Michelle Montez, Commissioner 9.2 p. 143 of 794 City of Gilroy Planning Commission Proposed Workplan FY 2023-24 and FY 2024-25 The Planning Commission is a 7-member body which acts as an advisory body to the City Council on matters of land use, and a decision-making body on certain land use entitlements. Topic/Activity Specific Tasks Resources Required Completion Development Review Review and take action on various planning and land use matters as required by municipal code, items referred by staff or Council, environmental documents, and land use entitlement applications including conditional use permits, variances, subdivisions, General Plan / Housing Element amendments, zoning ordinance and map amendments, specific plans, planned unit developments, historic resources, street naming when applicable, development related to bicyclists and pedestrians. Staff, Commission Ongoing throughout FY 2023-24 and FY 2024-25 Comprehensive Zoning Code and Map Update Review staff recommended modifications to Zoning Ordinance in conformance with 2040 General Plan Staff, City Attorney, Commission Fall FY 2023-24 Capital Improvement Plan General Plan Consistency Pursuant to Government Code 65401, the CIP shall be reviewed for conformance with the adopted General Plan Staff, Commission Spring FY 2023-24 and FY 2024-25 Commission Training Provide the Commission with appropriate training and resources to adequately perform their assigned duties; participate in off-site and/or virtual workshops/conferences Staff, City Attorney, Budget As needed throughout FY 2023-24 and FY 2024-25 9.2 p. 144 of 794 City of Gilroy Planning Commission Training and Budget Requests FY 2023-24 and FY 2024-25 The Planning Commission is a 7-member body which acts as an advisory body to the City Council on matters of land use, and a decision-making body on certain land use entitlements. Item Workplan Justification Format Estimated Cost Per Year Planning Commissioners Academy by the League of California Cities The three-day conference supports Development Review and Commission Training workplan areas by providing knowledge on a variety of topics relevant to the commissioners’ role including laws related to FPPC, ethics, land use, CEQA, affordable housing, and legislative updates. Relationships with peers also can result, providing a source of shared knowledge and experience. Estimated cost for the training (registration, transportation, lodging, and meals) is $1,800 per attendee. Funding is requested to cover the training costs for the Commission. In- Person $12,600 Regional Planning Commissioner training by Institute for Local Government, and other training opportunities such as the Silicon Valley Bike Summit This training supports Development Review and Commission Training workplan areas, with interactive training sessions on basics of planning documents, CEQA, public engagement principles, working effectively with staff and the Council specific to the Santa Clara County region. Other training also provides opportunities to learn about transportation alternatives, for example. Estimated cost for the training (registration, transportation, lodging, and meals) is $600 per attendee. Funding is requested to cover the training cost for the Commission. In- Person $4,200 9.2 p. 145 of 794 Planetizen Course Subscription This item supports Development Review and Commission Training workplan areas by providing ongoing access to 10 Commissioner training video courses and over 300 urban planning video courses, as well as news articles. This will help provide information and basic concepts on a variety of matters brought before the Commission, by providing a readily available resource. Estimated cost for the annual subscription is $429 per subscriber. Funding is requested to cover the subscription cost for the Commission. Virtual/ Online $3,000 Online Training Opportunities such as Historic Preservation, as well as Magazine and Periodical Subscriptions/Professional Dues This item supports Development Review and Commission Training workplan areas by providing access to resources such as Historic Preservation Bootcamp, Western City, and American Planning Association, which further help keep Commissioners current on city issues and land use matters. Virtual/ Online $200 TOTAL $20,000 per year 9.2 p. 146 of 794 April 11, 2023 To: LeeAnn McPhillips, Assistant City Administrator, Administrative Services & Human Resources Director/Risk Manager Subject: Recommendation for City of Gilroy’s Fiscal Year 2024 and 2025 Budget Development On April 10, 2023, the Youth Commission recommended for the upcoming two-year budget cycle that the City Council allocate $5,000 for a grant program administered by the Commission. During each fiscal year (FY24, FY25), the Commission wants to providing funding—no more than $2,500 per fiscal year—for either individuals or groups who are interested in pursuing a community service project and/or a passion project that benefit local youth and teens. Applicants can request up to $1,500, which enables funding for more than one grantee. Examples include a downtown or school special event, a school club project, an Eagle Scout project, or the acquisition of materials (i.e., arts & crafts, trash clean-up equipment) for a program. This request is similar to the Arts and Culture Commission’s Community Engagement Grant Program, which the Council funded during the previous budget cycle. By allocating funds for this grant, the Youth Commission can provide an opportunity for those who want to make a positive impact in on our community. The grant process would be the following: 1. Youth Commission issues a grant application to the community, targeting students, parents, and local nonprofit organizations that support youth and teens. 2. Completed applications will be reviewed by the Youth Commission. Finalists will be announced at a subsequent meeting. 3. Finalist(s) will make a presentation to the Commission, who will then award up to $1,500 to the finalists selected. In their presentation, grantees will explain how they will utilize the funds and how it will provide a direct impact upon the community. 4. Grant recipients will be reimbursed upon submission of a grant claim and supporting documents. Awardees must complete their project and provide documentation before the end of the school year to be eligible for reimbursement. In addition, grantees will share their experience and report upon the contributions made to the community at a future Youth Commission meeting. To be eligible, applicants must be a resident or have an office within Gilroy city limits. If the applicant proposes a special event, it must be held in Gilroy during the school calendar year of 2023-2024. In conclusion, we hope the Gilroy City Council considers our budget request. The initiative would not only support young residents, but also benefit the entire community. City of Gilroy YOUTH COMMISSION 7371 Hanna Street Gilroy, California 95020 (408) 846-0460 Rec@cityofgilroy.org 9.2 p. 147 of 794 2 Thank you for considering this proposal. Respectfully, 2022-23 Gilroy Youth Commission Lavender Hwang, Chair Winston James, Vice Chair James Dinh Aiden Francis Sophie Gong Isaac Hwang Alfred James Ezequiel Lopez Alexis Miller Jaimee Nguyen Melanie Reynolds 9.2 p. 148 of 794 Administration Department 7351 Rosanna Street, Gilroy, California 95020-6197 Telephone: (408) 846-0202 http://www.cityofgilroy.org Jimmy Forbis City Administrator May 29, 2023 Harjot Sangha, Finance Director Finance Department City of Gilroy Re: Arts and Culture Commission Budget Request Harjot, The Arts and Culture Commission (ACC) of the City of Gilroy approved a recommendation for a budget request for Fiscal Years 2023-24 and 2024-25. The ACC is requesting a budget each year totaling $10,000 for grantmaking and event support. The nature of the amount and what it is proposed to be used for is provided below: $10,000 - Grantmaking program, expanding upon the previous program, including the following areas: (a)Grants for events with ACC themes. (b)Art Camps or grants to camps. (c)Public Art installations and/or shareable public art. (d)Travelling or temp exhibits. (e)Multicultural festival or event. (f)The ACC has also included to host or facilitate a multicultural event itself, depending upon the grant applications received. The ACC used its first allocation of $2,500 from FY22 towards the Chalk Festival, but the grant request consumed the entire amount, but was necessary as divvying up the $2,500 across all five applications would not provide as much of a benefit and meet the need of the applicants in their view. The ACC wishes to help fund more events. Respectfully, Bryce Atkins Bryce Atkins Executive Sponsor/Staff Liaison to the Arts and Culture Commission 9.2 p. 149 of 794 City of Gilroy Revenues by Division FY24 and FY25 Budget Line-Item Detail Fund Fund Name Department Division Organization Object Account Description 2021 Actuals 2022 Actuals 2023 Amended Budget 2023 Projected Actuals 2024 Recommended Budget 2025 Recommended Budget 100 GENERAL FUND 10 1000 1001000 45120 USER FEES - - - - - - 100 GENERAL FUND 10 1000 1001000 46110 BANK INTEREST - - - - - - 100 GENERAL FUND 10 1000 1001000 46210 INTERFUND INTEREST INCOME - - - - - - 100 GENERAL FUND 10 1000 1001000 48110 INTERFUND TRANSFER IN - - - 38,136 - 686,000 100 GENERAL FUND 15 1560 1001560 43110 FEDERAL GRANT - - 186,100 36,856 197,017 212,695 100 GENERAL FUND 15 1560 1001560 43120 STATE GRANT - - - - 24,358 - 100 GENERAL FUND 15 1560 1001560 47810 MISC REVENUES 704,824 - - - - - 100 GENERAL FUND 20 2010 1002010 40110 PROPERTY TAX SECURED 10,594,905 11,310,952 11,826,380 11,892,000 12,533,700 13,091,385 100 GENERAL FUND 20 2010 1002010 40115 PROPERTY TAX UNSECURED 561,460 518,076 489,000 620,170 632,573 645,225 100 GENERAL FUND 20 2010 1002010 40120 SUPPLEMENTAL PROPERTY TA 301,988 263,591 180,000 296,000 228,000 232,000 100 GENERAL FUND 20 2010 1002010 40130 HOMEOWNER'S EXEMPTION 31,109 30,565 31,620 29,800 29,000 29,000 100 GENERAL FUND 20 2010 1002010 40135 DOCUMENTARY TRANSFER TAX 629,472 618,818 530,400 441,000 442,000 455,000 100 GENERAL FUND 20 2010 1002010 40137 VLF PROPERTY TAX 5,527,392 5,770,864 6,155,000 6,155,000 6,524,300 6,850,515 100 GENERAL FUND 20 2010 1002010 40140 SALES TAX 18,296,221 21,608,608 22,565,773 21,545,000 21,818,000 22,427,000 100 GENERAL FUND 20 2010 1002010 40145 MOTOR VEHICLE TAX 41,867 65,386 34,161 61,000 62,800 64,700 100 GENERAL FUND 20 2010 1002010 40147 TRANSIENT OCCUPANCY TAX 1,105,300 1,545,721 1,833,898 1,900,000 1,957,000 2,016,000 100 GENERAL FUND 20 2010 1002010 40150 UUT GAS 753,846 935,966 973,804 1,172,000 1,242,320 1,279,590 100 GENERAL FUND 20 2010 1002010 40151 UUT ELECTRICITY 1,845,852 2,170,190 2,223,316 2,014,000 2,134,840 2,241,582 100 GENERAL FUND 20 2010 1002010 40152 UUT SVCEA ELECTRICITY 686,125 750,557 668,937 1,332,000 1,411,920 1,482,516 100 GENERAL FUND 20 2010 1002010 40153 UUT GAS MISC 204,809 424,042 392,788 630,000 667,800 687,834 100 GENERAL FUND 20 2010 1002010 40154 UUT ELECTRICITY MISC 131,469 257,902 249,737 249,737 264,721 277,957 100 GENERAL FUND 20 2010 1002010 40155 UUT PHONE 69,303 77,712 80,590 65,000 61,750 58,662 100 GENERAL FUND 20 2010 1002010 40156 UUT PPD MOBILE PHONE 35,197 38,419 38,983 35,000 31,500 28,350 100 GENERAL FUND 20 2010 1002010 40157 UUT PHONE MISC 217,028 282,427 287,743 237,000 225,150 213,893 100 GENERAL FUND 20 2010 1002010 40158 UUT WIRELESS PHONE 205,048 260,092 267,240 260,000 234,000 210,600 100 GENERAL FUND 20 2010 1002010 40159 UUT CABLE TV 252,005 291,184 296,820 278,040 264,138 250,931 100 GENERAL FUND 20 2010 1002010 40170 FRANCHISE GAS&ELECT 776,581 842,412 730,810 1,018,659 1,089,965 1,144,463 100 GENERAL FUND 20 2010 1002010 40172 FRANCHISE GARBAGE 630,819 697,087 703,149 805,000 845,000 887,000 100 GENERAL FUND 20 2010 1002010 40174 FRANCHISE CABLE TV 325,213 334,548 319,841 330,000 337,000 343,000 100 GENERAL FUND 20 2010 1002010 41110 BUSINESS LICENSES 540,234 880,406 710,496 710,000 724,000 739,000 100 GENERAL FUND 20 2010 1002010 41150 OTHER LICENSES & PERMITS 15,174 34,036 24,276 24,000 24,700 25,500 100 GENERAL FUND 20 2010 1002010 43110 FEDERAL GRANT - 10,301,521 663,000 663,000 - - 100 GENERAL FUND 20 2010 1002010 45130 ADMIN. FEE-GARBAGE 504,645 557,669 578,382 644,000 676,000 710,000 100 GENERAL FUND 20 2010 1002010 45145 OVERHEAD REVENUE 1,995,134 3,123,021 3,233,115 3,243,110 3,310,449 3,453,525 100 GENERAL FUND 20 2010 1002010 46110 BANK INTEREST (31,430) 108,728 154,982 468,134 478,667 488,240 100 GENERAL FUND 20 2010 1002010 46315 INTEREST INCOME LEASE - 97,042 - - - - 100 GENERAL FUND 20 2010 1002010 46420 UNREALIZED GAIN/LOSS-OTHE - - - - - - 100 GENERAL FUND 20 2010 1002010 47115 LEASE REVENUE - 140,240 - - 194,716 194,716 100 GENERAL FUND 20 2010 1002010 47310 MISC REIMBURSEMENTS - - - - - - 100 GENERAL FUND 20 2010 1002010 47810 MISC REVENUES 204,646 156,238 249,951 210,000 9,000 9,300 100 GENERAL FUND 20 2010 1002010 47820 REVENUE SUSPENSE - - - - - - 100 GENERAL FUND 20 2010 1002010 48110 INTERFUND TRANSFER IN 7,500 7,500 7,500 7,500 - - 100 GENERAL FUND 20 2010 1002010 48510 ACCUM ANNUAL SAVINGS - - - - - - 100 GENERAL FUND 30 3000 1003000 41150 OTHER LICENSES & PERMITS - - - - - - 100 GENERAL FUND 30 3000 1003000 42110 VEHICLE/COURT FINES 45,517 79,849 83,526 92,528 72,631 72,631 100 GENERAL FUND 30 3000 1003000 42120 PARKING FINES 18,582 26,036 21,150 18,131 20,916 20,916 100 GENERAL FUND 30 3000 1003000 42130 ABANDONED VEHICLE ABATE 167,589 156,518 150,000 150,000 130,000 130,000 100 GENERAL FUND 30 3000 1003000 43120 STATE GRANT 9,313 33,045 34,500 45,869 34,500 34,500 100 GENERAL FUND 30 3000 1003000 45125 SERVICE CHARGE 14,355 20,070 25,000 20,441 25,000 25,000 100 GENERAL FUND 30 3000 1003000 47810 MISC REVENUES 65,109 151,325 173,415 58,186 63,118 63,118 100 GENERAL FUND 30 3000 1003000 48110 INTERFUND TRANSFER IN 194,246 315,673 154,388 154,388 100,000 100,000 100 GENERAL FUND 30 3010 1003010 43130 OTHER INTERGOVTL REVENUE 22,250 24,500 - 13,875 15,000 15,000 100 GENERAL FUND 30 3010 1003010 47310 MISC REIMBURSEMENTS 57,188 90,748 - 47,864 21,503 - 100 GENERAL FUND 30 3010 1003010 47320 OVERTIME REIMBURSEMENT 14,524 12,096 23,585 17,751 21,807 23,834 100 GENERAL FUND 30 3010 1003010 47810 MISC REVENUES 50,000 122,859 215,460 215,460 430,401 436,634 100 GENERAL FUND 30 3010 1003010 48110 INTERFUND TRANSFER IN - - - - - - 100 GENERAL FUND 35 3500 1003500 43110 FEDERAL GRANT - - - 69,000 - - 100 GENERAL FUND 35 3500 1003500 45125 SERVICE CHARGE 163,499 182,349 200,000 300,000 200,000 200,000 100 GENERAL FUND 35 3500 1003500 47320 OVERTIME REIMBURSEMENT - - - - - - 100 GENERAL FUND 35 3500 1003500 47330 GILROY REIMBURSEMENT 592,211 584,638 14,000 248,305 134,000 134,000 100 GENERAL FUND 35 3500 1003500 47810 MISC REVENUES 64,529 56,545 5,000 20,100 5,000 5,000 100 GENERAL FUND 35 3500 1003500 48110 INTERFUND TRANSFER IN - 2,402 - - - - 100 GENERAL FUND 35 3510 1003510 47810 MISC REVENUES - - 500 - - - 100 GENERAL FUND 40 4000 1004000 47810 MISC REVENUES (2,184) 6,700 15,000 - 5,000 5,000 Page 1 of 8 9.2 p. 150 of 794 City of Gilroy Revenues by Division FY24 and FY25 Budget Line-Item Detail Fund Fund Name Department Division Organization Object Account Description 2021 Actuals 2022 Actuals 2023 Amended Budget 2023 Projected Actuals 2024 Recommended Budget 2025 Recommended Budget 100 GENERAL FUND 40 4000 1004000 48110 INTERFUND TRANSFER IN - - - - 183,790 197,502 100 GENERAL FUND 40 4010 1004010 43120 STATE GRANT 165,138 178,401 84,000 99,066 100 GENERAL FUND 40 4010 1004010 45125 SERVICE CHARGE - - - 5,114 100 GENERAL FUND 40 4010 1004010 47810 MISC REVENUES 110,000 110,000 110,000 110,000 100 GENERAL FUND 40 4010 1004010 48110 INTERFUND TRANSFER IN 47,853 34,584 21,000 21,000 - - 100 GENERAL FUND 40 4020 1004020 43120 STATE GRANT 70,105 165,780 74,000 106,718 - - 100 GENERAL FUND 40 4020 1004020 45125 SERVICE CHARGE 1,328,618 655,261 451,200 600,000 660,000 730,000 100 GENERAL FUND 40 4020 1004020 47310 MISC REIMBURSEMENTS 18,991 24,235 - - - - 100 GENERAL FUND 40 4020 1004020 47810 MISC REVENUES - - - - - - 100 GENERAL FUND 40 4020 1004020 48110 INTERFUND TRANSFER IN - - - - - - 100 GENERAL FUND 40 4030 1004030 41120 BUILDING PERMITS 1,389,375 1,443,772 1,886,800 1,403,000 1,700,000 1,900,000 100 GENERAL FUND 40 4030 1004030 45110 PLAN CHECK FEES 348,881 627,860 462,880 450,000 540,000 650,000 100 GENERAL FUND 40 4030 1004030 45115 INSPECTIONS AND ANALYSIS 97,797 101,525 100,000 119,000 125,000 135,000 100 GENERAL FUND 40 4030 1004030 45125 SERVICE CHARGE - - - - - - 100 GENERAL FUND 40 4030 1004030 47810 MISC REVENUES 3,963 27,389 2,000 110,000 7,000 7,000 100 GENERAL FUND 40 4030 1004030 48110 INTERFUND TRANSFER IN 3,222 - - - - - 100 GENERAL FUND 40 4040 1004040 41120 BUILDING PERMITS 48,115 134,969 56,700 70,570 100,000 110,000 100 GENERAL FUND 40 4040 1004040 41130 HMSO PERMITS 132,561 135,498 130,000 100,000 150,000 165,000 100 GENERAL FUND 40 4040 1004040 41140 UFC PERMITS 128,515 16,037 80,000 85,000 95,000 105,000 100 GENERAL FUND 40 4040 1004040 41150 OTHER LICENSES & PERMITS 24,330 26,260 25,000 13,380 32,000 35,000 100 GENERAL FUND 40 4040 1004040 45110 PLAN CHECK FEES 71,988 68,106 67,600 67,600 85,000 93,000 100 GENERAL FUND 40 4040 1004040 45115 INSPECTIONS AND ANALYSIS 36,336 87,809 50,000 54,004 65,000 70,000 100 GENERAL FUND 40 4040 1004040 45155 NUISANCE ABATEMENT - - - - - - 100 GENERAL FUND 40 4040 1004040 47810 MISC REVENUES 1,607 - 3,000 30,772 27,200 23,000 100 GENERAL FUND 55 5500 1005500 47810 MISC REVENUES - - - - - - 100 GENERAL FUND 55 5510 1005510 43110 FEDERAL GRANT - - - - 100 GENERAL FUND 55 5510 1005510 45125 SERVICE CHARGE - - - - - - 100 GENERAL FUND 55 5510 1005510 47810 MISC REVENUES 625 690 - - - - 100 GENERAL FUND 55 5520 1005520 47330 GILROY REIMBURSEMENT - 3,900 - - - - 100 GENERAL FUND 55 5520 1005520 48110 INTERFUND TRANSFER IN - 600,000 600,000 600,000 780,000 819,000 100 GENERAL FUND 55 5530 1005530 43110 FEDERAL GRANT - - - - - - 100 GENERAL FUND 55 5530 1005530 43120 STATE GRANT - - - - - - 100 GENERAL FUND 55 5530 1005530 45110 PLAN CHECK FEES 3,099,307 1,271,326 1,570,000 929,693 1,400,000 1,300,000 100 GENERAL FUND 55 5530 1005530 45125 SERVICE CHARGE 26,543 46,369 25,000 34,875 38,362 42,199 100 GENERAL FUND 55 5530 1005530 47310 MISC REIMBURSEMENTS - - - - - - 100 GENERAL FUND 55 5530 1005530 47810 MISC REVENUES 68,000 148,825 - - - - 100 GENERAL FUND 55 5540 1005540 43120 STATE GRANT - - - - 89,000 79,000 100 GENERAL FUND 55 5540 1005540 45125 SERVICE CHARGE - - - - - - 100 GENERAL FUND 55 5540 1005540 47810 MISC REVENUES - - - - 110,000 110,000 100 GENERAL FUND 55 5540 1005540 48110 INTERFUND TRANSFER IN - - - - 43,788 48,681 GENERAL FUND Total 55,862,334 72,275,467 63,602,497 63,892,832 66,186,400 69,321,194 200 SIDEWALK REPAIR RESERVE FUND 55 5500 2005500 46110 BANK INTEREST 5,455 4,418 7,559 22,200 22,700 23,153 200 SIDEWALK REPAIR RESERVE FUND 55 5500 2005500 48110 INTERFUND TRANSFER IN 250,000 250,000 250,000 250,000 250,000 250,000 SIDEWALK REPAIR RESERVE FUND Total 255,455 254,418 257,559 272,200 272,700 273,153 202 PARKING MANAGEMENT 55 5500 2025500 46110 BANK INTEREST - - - 457 - - PARKING MANAGEMENT Total - - - 457 - - 205 GAS TAX FUNDS 55 5500 2055500 43110 FEDERAL GRANT - - - - - - 205 GAS TAX FUNDS 55 5500 2055500 43120 STATE GAS TAX 2105 1,260,616 539,021 1,454,286 361,884 393,555 432,911 205 GAS TAX FUNDS 55 5500 2055500 43121 STATE- GAS TAX 2106 - 128,497 - 214,962 235,933 259,526 205 GAS TAX FUNDS 55 5500 2055500 43122 STATE GASTAX 2107 - 301,657 - 433,513 472,712 519,983 205 GAS TAX FUNDS 55 5500 2055500 43123 STATE GASTAX2107.5 - - - 7,500 7,500 7,500 205 GAS TAX FUNDS 55 5500 2055500 43124 STATE GASTAX 2103 - 222,215 - 514,810 594,312 653,743 205 GAS TAX FUNDS 55 5500 2055500 46110 BANK INTEREST 22,260 13,350 31,146 61,937 63,331 64,597 205 GAS TAX FUNDS 55 5500 2055500 47810 MISC REVENUES - 73,311 - - - - GAS TAX FUNDS Total 1,282,876 1,278,050 1,485,432 1,594,606 1,767,343 1,938,260 210 ROAD FUND 55 5500 2105500 43120 STATE GRANT 968,568 1,147,129 1,124,795 1,300,752 1,482,596 1,527,074 210 ROAD FUND 55 5500 2105500 43125 COUNTY GRANT 2,052,798 - - - - - 210 ROAD FUND 55 5500 2105500 46110 BANK INTEREST 19,432 7,660 18,545 55,605 56,856 57,993 ROAD FUND Total 3,040,799 1,154,789 1,143,340 1,356,357 1,539,452 1,585,067 212 MEASURE B 55 5500 2125500 43125 COUNTY GRANT - 22,633 900,000 2,969,060 900,000 4,500,000 212 MEASURE B 55 5500 2125500 46110 BANK INTEREST - 6,603 14,068 29,547 30,211 30,816 MEASURE B Total - 29,236 914,068 2,998,607 930,211 4,530,816 215 TRANSPORT/MOBILITY GRANT FUND 55 5500 2155500 43110 FEDERAL GRANT 120,496 - - - 182,600 1,369,500 215 TRANSPORT/MOBILITY GRANT FUND 55 5500 2155500 43120 STATE GRANT 212,537 48,783 1,788,500 - 220,000 81,753 Page 2 of 8 9.2 p. 151 of 794 City of Gilroy Revenues by Division FY24 and FY25 Budget Line-Item Detail Fund Fund Name Department Division Organization Object Account Description 2021 Actuals 2022 Actuals 2023 Amended Budget 2023 Projected Actuals 2024 Recommended Budget 2025 Recommended Budget 215 TRANSPORT/MOBILITY GRANT FUND 55 5500 2155500 46110 BANK INTEREST 308 738 - 3,497 3,576 3,647 215 TRANSPORT/MOBILITY GRANT FUND 55 5500 2155500 48110 INTERFUND TRANSFER IN 8,119 - - - - - TRANSPORT/MOBILITY GRANT FUND Total 341,462 49,521 1,788,500 3,497 406,176 1,454,900 220 VEHICLE REGISTRATION FEE FUND 55 5500 2205500 43125 COUNTY GRANT 366,285 345,979 389,944 389,944 401,642 413,692 220 VEHICLE REGISTRATION FEE FUND 55 5500 2205500 46110 BANK INTEREST 6,568 3,299 9,761 19,364 19,799 20,195 VEHICLE REGISTRATION FEE FUND Total 372,853 349,278 399,705 409,308 421,441 433,887 222 NEIGHBORHOOD SAFETY UNIT 30 3000 2223000 43125 COUNTY GRANT - - - - 142,550 142,550 222 NEIGHBORHOOD SAFETY UNIT 30 3000 2223000 46110 BANK INTEREST - - - - - - 222 NEIGHBORHOOD SAFETY UNIT 30 3000 2223000 47810 MISC REVENUES - - - - - - NEIGHBORHOOD SAFETY UNIT Total - - - - 142,550 142,550 223 OTS PD GRANT 30 3010 2233010 43120 STATE GRANT - - 95,000 47,864 21,503 - 223 OTS PD GRANT 30 3010 2233010 46110 BANK INTEREST - - - - - - 223 OTS PD GRANT 30 3010 2233010 48110 INTERFUND TRANSFER IN - - - - - - OTS PD GRANT Total - - 95,000 47,864 21,503 - 225 POLICE GRANTS FUND 30 3000 2253000 43110 FEDERAL GRANT 1,928 62,226 - 28,169 - - 225 POLICE GRANTS FUND 30 3000 2253000 43120 STATE GRANT 382,891 549,259 298,917 328,801 100,000 100,000 225 POLICE GRANTS FUND 30 3000 2253000 43125 COUNTY GRANT 270,302 522,543 682,351 682,351 - - 225 POLICE GRANTS FUND 30 3000 2253000 46110 BANK INTEREST 1,665 517 2,132 2,692 2,752 2,807 225 POLICE GRANTS FUND 30 3000 2253000 47810 MISC REVENUES 90,678 - - - - - 225 POLICE GRANTS FUND 30 3000 2253000 48110 INTERFUND TRANSFER IN 118,965 156,455 163,672 163,672 - - POLICE GRANTS FUND Total 866,430 1,291,001 1,147,072 1,205,685 102,752 102,807 226 FEDERAL ASSET SEIZURE 30 3000 2263000 43115 FEDERAL MONIES - - - - - - FEDERAL ASSET SEIZURE Total - - - - - - 227 SOUTH COUNTY YOUTH TASK FORCE 30 3000 2273000 43125 COUNTY GRANT - - - - 634,602 364,678 227 SOUTH COUNTY YOUTH TASK FORCE 30 3000 2273000 46110 BANK INTEREST - - - - - - 227 SOUTH COUNTY YOUTH TASK FORCE 30 3000 2273000 47810 MISC REVENUES - - - - - - SOUTH COUNTY YOUTH TASK FORCE Total - - - - 634,602 364,678 228 BRD STATE&COMM CORR TITLE II 30 3000 2283000 43110 FEDERAL GRANT - - 349,984 90,000 609,968 349,984 228 BRD STATE&COMM CORR TITLE II 30 3000 2283000 46110 BANK INTEREST - - - - - - BRD STATE&COMM CORR TITLE II Total - - 349,984 90,000 609,968 349,984 229 SPECIAL ENFORCEMENT OPS FUND 30 3000 2293000 43120 STATE GRANT 1,249 20,001 1,300 - 300 300 229 SPECIAL ENFORCEMENT OPS FUND 30 3000 2293000 46110 BANK INTEREST 713 527 981 2,469 2,525 2,575 SPECIAL ENFORCEMENT OPS FUND Total 1,963 20,528 2,281 2,469 2,825 2,875 230 BEGIN LOAN FUND 40 4060 2304060 46110 BANK INTEREST 302 265 429 1,257 1,285 1,311 230 BEGIN LOAN FUND 40 4060 2304060 46310 OTHER INTEREST 22,255 15,941 - - - - 230 BEGIN LOAN FUND 40 4060 2304060 47110 PRINCIPAL LOAN REPAYMENT - - - - - - BEGIN LOAN FUND Total 22,556 16,206 429 1,257 1,285 1,311 235 RESIDENTIAL DEV LOAN PROG FUND 40 4060 2354060 46110 BANK INTEREST 1 1 2 4 - - RESIDENTIAL DEV LOAN PROG FUND Total 1 1 2 4 - - 240 PROP 172 SALES TAX - P.S. FUND 30 3000 2403000 40140 SALES TAX 288,313 350,725 301,000 345,900 355,400 372,700 240 PROP 172 SALES TAX - P.S. FUND 30 3000 2403000 46110 BANK INTEREST 80 234 135 1,123 1,149 1,171 240 PROP 172 SALES TAX - P.S. FUND 30 3000 2403000 48110 INTERFUND TRANSFER IN - - - - - - PROP 172 SALES TAX - P.S. FUND Total 288,394 350,958 301,135 347,023 356,549 373,871 245 COMMUNITY DEV BLOCK GRANT FUND 40 4060 2454060 43110 FEDERAL GRANT 684,138 567,222 779,247 746,487 648,000 368,000 245 COMMUNITY DEV BLOCK GRANT FUND 40 4060 2454060 46110 BANK INTEREST 23 - - - - - 245 COMMUNITY DEV BLOCK GRANT FUND 40 4060 2454060 46310 OTHER INTEREST 7,023 - - - - - 245 COMMUNITY DEV BLOCK GRANT FUND 40 4060 2454060 46510 RENTS,LEASES&CONCESSIONS 4,896 29,860 - - - - 245 COMMUNITY DEV BLOCK GRANT FUND 40 4060 2454060 48110 INTERFUND TRANSFER IN 148,182 - - - - - COMMUNITY DEV BLOCK GRANT FUND Total 844,263 597,082 779,247 746,487 648,000 368,000 250 HOUSING TRUST FUND 40 4060 2504060 45135 LOAN ADMINISTRATION FEES 431 - - - - - 250 HOUSING TRUST FUND 40 4060 2504060 46110 BANK INTEREST 4,125 2,041 5,816 17,579 17,974 18,334 250 HOUSING TRUST FUND 40 4060 2504060 46310 OTHER INTEREST 4,446 2,638 5,000 6,072 6,000 6,000 250 HOUSING TRUST FUND 40 4060 2504060 46510 RENTS,LEASES&CONCESSIONS 4,780 19,907 - 18,000 18,000 18,000 250 HOUSING TRUST FUND 40 4060 2504060 47110 PRINCIPAL LOAN REPAYMENT - - 50,000 144,677 50,000 50,000 250 HOUSING TRUST FUND 40 4060 2504060 47410 EQUITY SHARE PAYMENT 264,911 540,733 251,000 414,802 203,000 203,000 250 HOUSING TRUST FUND 40 4060 2504060 47810 MISC REVENUES - - - 18,349 - - 250 HOUSING TRUST FUND 40 4060 2504060 48110 INTERFUND TRANSFER IN 18,664 - 249,052 249,052 - - HOUSING TRUST FUND Total 297,357 565,318 560,868 868,531 294,974 295,334 Page 3 of 8 9.2 p. 152 of 794 City of Gilroy Revenues by Division FY24 and FY25 Budget Line-Item Detail Fund Fund Name Department Division Organization Object Account Description 2021 Actuals 2022 Actuals 2023 Amended Budget 2023 Projected Actuals 2024 Recommended Budget 2025 Recommended Budget 255 LOS ARROYOS FUND 40 4060 2554060 46110 BANK INTEREST 2,013 1,987 2,783 8,825 9,024 9,204 255 LOS ARROYOS FUND 40 4060 2554060 47110 PRINCIPAL LOAN REPAYMENT - - - - - - 255 LOS ARROYOS FUND 40 4060 2554060 47410 EQUITY SHARE PAYMENT - 204,722 - - - - LOS ARROYOS FUND Total 2,013 206,709 2,783 8,825 9,024 9,204 260 COMM FACILITIES DISTRICT FUND 55 5500 2605500 40110 PROPERTY TAX SECURED 468,109 490,550 453,167 520,000 550,000 550,000 260 COMM FACILITIES DISTRICT FUND 55 5500 2605500 46110 BANK INTEREST 5,942 4,773 7,568 23,511 24,040 24,521 COMM FACILITIES DISTRICT FUND Total 474,051 495,323 460,735 543,511 574,040 574,521 265 BEGIN REUSE FUND 40 4060 2654060 46110 BANK INTEREST 1,270 1,152 1,686 5,460 5,583 5,694 265 BEGIN REUSE FUND 40 4060 2654060 46310 OTHER INTEREST - - - - - - 265 BEGIN REUSE FUND 40 4060 2654060 47110 PRINCIPAL LOAN REPAYMENT - - - - - - 265 BEGIN REUSE FUND 40 4060 2654060 48110 INTERFUND TRANSFER IN 126,529 - - - - - BEGIN REUSE FUND Total 127,799 1,152 1,686 5,460 5,583 5,694 270 CALHOME FUND 40 4060 2704060 46110 BANK INTEREST 1,206 1,169 1,568 5,541 5,666 5,779 270 CALHOME FUND 40 4060 2704060 46310 OTHER INTEREST - - - - - - 270 CALHOME FUND 40 4060 2704060 47110 PRINCIPAL LOAN REPAYMENT 40,000 - - - - - 270 CALHOME FUND 40 4060 2704060 47410 EQUITY SHARE PAYMENT 45,906 47,277 - - - - 270 CALHOME FUND 40 4060 2704060 47810 MISC REVENUES 37,118 18,559 - - - - CALHOME FUND Total 124,231 67,004 1,568 5,541 5,666 5,779 275 FIRE SPECIAL GRANTS FUND 35 3500 2753500 46110 BANK INTEREST 107 71 148 335 342 349 FIRE SPECIAL GRANTS FUND Total 107 71 148 335 342 349 280 GOLF COURSE FUND 45 4500 2804500 46110 BANK INTEREST - - - - - - 280 GOLF COURSE FUND 45 4500 2804500 47840 CONTRACTOR PAYMENTS 40,000 40,000 40,000 48,911 50,900 52,400 GOLF COURSE FUND Total 40,000 40,000 40,000 48,911 50,900 52,400 290 RECREATION FUND 50 5000 2905000 45120 USER FEES 1,316 1,470 11,840 - - - 290 RECREATION FUND 50 5000 2905000 46110 BANK INTEREST - - - 15,557 15,907 16,225 290 RECREATION FUND 50 5000 2905000 47710 CONTRIBU/ GIFTS & DONATIONS - - - - - - 290 RECREATION FUND 50 5000 2905000 47810 MISC REVENUES 3,039 1,753 4,400 2,100 2,000 2,500 290 RECREATION FUND 50 5000 2905000 48110 INTERFUND TRANSFER IN 1,405,038 1,500,000 1,500,000 1,500,000 1,500,000 1,500,000 290 RECREATION FUND 50 5010 2905010 45120 USER FEES 5,302 11,359 25,645 17,000 17,850 18,750 290 RECREATION FUND 50 5010 2905010 47710 CONTRIBU/ GIFTS & DONATIONS - 20 2,500 - - - 290 RECREATION FUND 50 5015 2905015 45120 USER FEES - 4,480 10,000 10,250 11,300 12,000 290 RECREATION FUND 50 5020 2905020 45120 USER FEES 35 724 - 1,500 2,000 2,000 290 RECREATION FUND 50 5020 2905020 47710 CONTRIBU/ GIFTS & DONATIONS - 200 - - - - 290 RECREATION FUND 50 5025 2905025 45120 USER FEES - - - - 3,600 3,600 290 RECREATION FUND 50 5025 2905025 47710 CONTRIBU/ GIFTS & DONATIONS - - - - - - 290 RECREATION FUND 50 5030 2905030 45120 USER FEES - - 60,000 - - - 290 RECREATION FUND 50 5030 2905030 47710 CONTRIBU/ GIFTS & DONATIONS - - - - - - 290 RECREATION FUND 50 5030 2905030 48110 INTERFUND TRANSFER IN 77,309 34,768 38,452 38,452 37,313 37,313 290 RECREATION FUND 50 5035 2905035 45120 USER FEES 173,107 447,617 343,040 500,000 525,000 551,250 290 RECREATION FUND 50 5040 2905040 45120 USER FEES 2,048 3,527 - - - - 290 RECREATION FUND 50 5040 2905040 46315 INTEREST INCOME LEASE - 568 - - - - 290 RECREATION FUND 50 5040 2905040 46510 RENTS,LEASES&CONCESSIONS 28,320 91,302 80,000 95,000 110,000 113,850 290 RECREATION FUND 50 5040 2905040 47115 LEASE REVENUE - 24,700 - - - - 290 RECREATION FUND 50 5050 2905050 47710 CONTRIBU/ GIFTS & DONATIONS - - - - - - 290 RECREATION FUND 50 5055 2905055 45120 USER FEES (4) 205 - - - - 290 RECREATION FUND 50 5055 2905055 48110 INTERFUND TRANSFER IN - - - - - - 290 RECREATION FUND 50 5060 2905060 45120 USER FEES 5,773 8,503 12,750 12,025 24,000 56,500 290 RECREATION FUND 50 5060 2905060 48110 INTERFUND TRANSFER IN - - - - - - 290 RECREATION FUND 50 5070 2905070 45120 USER FEES 4,217 30,078 15,180 26,000 12,900 13,545 RECREATION FUND Total 1,705,501 2,161,274 2,103,807 2,217,884 2,261,870 2,327,533 293 OPIOID SETTLEMENT 10 1000 2931000 43120 STATE GRANT - - - - - - 293 OPIOID SETTLEMENT 10 1000 2931000 46110 BANK INTEREST - - - 259 265 270 293 OPIOID SETTLEMENT 10 1000 2931000 47810 MISC REVENUES - - - 30,039 - - OPIOID SETTLEMENT Total - - - 30,298 265 270 400 CAPITAL PROJECT FUND 35 3500 4003500 47810 MISC REVENUES - - - - - - 400 CAPITAL PROJECT FUND 55 5500 4005500 43110 FEDERAL GRANT - - - - 378,529 2,621,471 400 CAPITAL PROJECT FUND 55 5500 4005500 43120 STATE GRANT - - - 134,130 192,450 - 400 CAPITAL PROJECT FUND 55 5500 4005500 46110 BANK INTEREST 31,445 20,383 35,694 39,343 40,229 41,033 400 CAPITAL PROJECT FUND 55 5500 4005500 47810 MISC REVENUES 113,900 - - 2,336,794 269,246 - 400 CAPITAL PROJECT FUND 55 5500 4005500 48110 INTERFUND TRANSFER IN - 550,000 - - - - CAPITAL PROJECT FUND Total 145,345 570,383 35,694 2,510,267 880,454 2,662,504 Page 4 of 8 9.2 p. 153 of 794 City of Gilroy Revenues by Division FY24 and FY25 Budget Line-Item Detail Fund Fund Name Department Division Organization Object Account Description 2021 Actuals 2022 Actuals 2023 Amended Budget 2023 Projected Actuals 2024 Recommended Budget 2025 Recommended Budget 405 GILROY COMMUNITY LIBRARY FUND 20 2010 4052010 46110 BANK INTEREST 48 - 66 - - - 405 GILROY COMMUNITY LIBRARY FUND 20 2010 4052010 46310 OTHER INTEREST 29,303 20,168 - 100,000 100,000 100,000 405 GILROY COMMUNITY LIBRARY FUND 20 2010 4052010 46420 UNREALIZED GAIN/LOSS - (67,580) - - - - 405 GILROY COMMUNITY LIBRARY FUND 20 2010 4052010 48110 INTERFUND TRANSFER IN - 9,658 - - - - GILROY COMMUNITY LIBRARY FUND Total 29,350 (37,753) 66 100,000 100,000 100,000 410 STORM DRAIN DEVELOPMENT FUND 55 5500 4105500 45150 DEVELOPER'S IMPACT FEE 60,897 34,506 66,697 66,697 99,608 259,878 410 STORM DRAIN DEVELOPMENT FUND 55 5500 4105500 46110 BANK INTEREST 5,329 3,957 7,327 19,239 19,672 20,065 410 STORM DRAIN DEVELOPMENT FUND 55 5500 4105500 46210 INTERFUND INTEREST INCOM 13,701 12,795 11,635 11,635 - - 410 STORM DRAIN DEVELOPMENT FUND 55 5500 4105500 48110 INTERFUND TRANSFER IN 1,196 1,196 75,395 75,395 90,890 93,668 STORM DRAIN DEVELOPMENT FUND Total 81,123 52,454 161,054 172,966 210,170 373,611 415 UTILITY UNDERGROUNDING FUND 55 5500 4155500 46110 BANK INTEREST 35 - 56 - - - 415 UTILITY UNDERGROUNDING FUND 55 5500 4155500 47310 MISC REIMBURSEMENTS - - - - - - UTILITY UNDERGROUNDING FUND Total 35 - 56 - - - 418 BANS REFINANCE SER 2009 55 5500 4185500 46110 BANK INTEREST - - - - - - 418 BANS REFINANCE SER 2009 55 5500 4185500 48110 INTERFUND TRANSFER IN - - - - - - BANS REFINANCE SER 2009 Total - - - - - - 420 STREET TREE DEVELOPMENT FUND 55 5500 4205500 45150 DEVELOPER'S IMPACT FEE 2,396 481 2,000 2,000 2,000 2,000 420 STREET TREE DEVELOPMENT FUND 55 5500 4205500 46110 BANK INTEREST 681 453 943 2,181 2,230 2,275 420 STREET TREE DEVELOPMENT FUND 55 5500 4205500 48110 INTERFUND TRANSFER IN 27 27 27 27 54 54 STREET TREE DEVELOPMENT FUND Total 3,104 961 2,970 4,208 4,284 4,329 422 STORMWATER MNGMT 55 5500 4225500 45150 DEVELOPER'S IMPACT FEE - - - - - - 422 STORMWATER MNGMT 55 5500 4225500 46110 BANK INTEREST - - - 8,746 8,943 9,122 422 STORMWATER MNGMT 55 5500 4225500 47310 MISC REIMBURSEMENTS - - - - - - 422 STORMWATER MNGMT 55 5500 4225500 47810 MISC REVENUES - - - 783,676 - - 422 STORMWATER MNGMT 55 5500 4225500 48110 INTERFUND TRANSFER IN - - - - - - STORMWATER MNGMT Total - - - 792,422 8,943 9,122 425 TRAFFIC IMPACT FUND 55 5500 4255500 45150 DEVELOPER'S IMPACT FEE 2,918,794 4,991,929 4,938,950 3,000,000 7,504,053 9,221,157 425 TRAFFIC IMPACT FUND 55 5500 4255500 46110 BANK INTEREST 63,221 56,572 86,452 291,958 298,527 304,498 425 TRAFFIC IMPACT FUND 55 5500 4255500 47810 MISC REVENUES - - - - - - 425 TRAFFIC IMPACT FUND 55 5500 4255500 48110 INTERFUND TRANSFER IN 48,769 48,769 48,769 48,769 97,538 97,538 TRAFFIC IMPACT FUND Total 3,030,784 5,097,271 5,074,171 3,340,727 7,900,118 9,623,193 430 SEWER DEVELOPMENT FUND 55 5500 4305500 45150 DEVELOPER'S IMPACT FEE 1,764,901 3,552,755 2,849,798 1,000,000 1,803,192 5,620,243 430 SEWER DEVELOPMENT FUND 55 5500 4305500 46110 BANK INTEREST 59,729 48,447 81,904 219,443 224,381 228,868 430 SEWER DEVELOPMENT FUND 55 5500 4305500 46210 INTERFUND INTEREST INCOM 21,009 15,994 10,950 - - - 430 SEWER DEVELOPMENT FUND 55 5500 4305500 48110 INTERFUND TRANSFER IN 28,351 28,351 386,083 386,083 437,408 410,049 SEWER DEVELOPMENT FUND Total 1,873,990 3,645,547 3,328,735 1,605,526 2,464,981 6,259,160 435 WATER DEVELOPMENT FUND 55 5500 4355500 45150 DEVELOPER'S IMPACT FEE 464,809 981,863 950,336 319,569 478,204 1,512,512 435 WATER DEVELOPMENT FUND 55 5500 4355500 46110 BANK INTEREST 23,833 19,582 32,895 93,615 95,721 97,635 435 WATER DEVELOPMENT FUND 55 5500 4355500 48110 INTERFUND TRANSFER IN 5,893 5,893 5,893 5,893 11,786 11,786 WATER DEVELOPMENT FUND Total 494,535 1,007,338 989,124 419,077 585,711 1,621,933 440 PUBLIC FACILITIES IMPACT FUND 55 5500 4405500 43120 STATE GRANT - - - - - - 440 PUBLIC FACILITIES IMPACT FUND 55 5500 4405500 45150 DEVELOPER'S IMPACT FEE 4,325,853 8,665,502 7,018,599 1,500,000 3,635,084 10,934,196 440 PUBLIC FACILITIES IMPACT FUND 55 5500 4405500 46110 BANK INTEREST 4,624 15,315 7,145 61,002 62,374 63,622 440 PUBLIC FACILITIES IMPACT FUND 55 5500 4405500 47810 MISC REVENUES 281,104 - - - 112,500 - 440 PUBLIC FACILITIES IMPACT FUND 55 5500 4405500 48110 INTERFUND TRANSFER IN 40,763 40,763 40,763 40,763 81,526 81,526 440 PUBLIC FACILITIES IMPACT FUND 55 5500 4405500 48420 BOND PROCEEDS - - - - 12,500,000 12,500,000 PUBLIC FACILITIES IMPACT FUND Total 4,652,343 8,721,580 7,066,507 1,601,765 16,391,484 23,579,344 487 DOWNTOWN BEAUTIFICATION 55 5500 4875500 43120 STATE GRANT - - 3,960,765 378,000 3,582,765 - 487 DOWNTOWN BEAUTIFICATION 55 5500 4875500 46110 BANK INTEREST - - - - - - DOWNTOWN BEAUTIFICATION Total - - 3,960,765 378,000 3,582,765 - 500 GILROY COM LIBRARY DS FUND 20 2010 5002010 40110 PROPERTY TAX SECURED 1,822,937 1,788,561 1,917,993 1,845,000 1,845,000 1,845,000 500 GILROY COM LIBRARY DS FUND 20 2010 5002010 40115 PROPERTY TAX UNSECURED 55,674 54,904 58,262 8,400 8,000 8,000 500 GILROY COM LIBRARY DS FUND 20 2010 5002010 40120 SUPPLEMENTAL PROPERTY TA 49,313 58,070 38,495 65,000 40,000 40,000 500 GILROY COM LIBRARY DS FUND 20 2010 5002010 40130 HOMEOWNER'S EXEMPTION 9,139 8,389 4,754 4,754 4,850 4,950 500 GILROY COM LIBRARY DS FUND 20 2010 5002010 46110 BANK INTEREST 3,299 4,196 5,296 11,413 11,670 11,904 500 GILROY COM LIBRARY DS FUND 20 2010 5002010 46310 OTHER INTEREST - - - - - - 500 GILROY COM LIBRARY DS FUND 20 2010 5002010 48420 BOND PROCEEDS - - - - - - GILROY COM LIBRARY DS FUND Total 1,940,363 1,914,120 2,024,800 1,934,567 1,909,520 1,909,854 505 CA ENERGY COMM LOAN FUND 55 5500 5055500 46110 BANK INTEREST 159 65 250 599 612 624 505 CA ENERGY COMM LOAN FUND 55 5500 5055500 48110 INTERFUND TRANSFER IN 99,863 99,863 99,863 99,863 99,863 99,863 CA ENERGY COMM LOAN FUND Total 100,022 99,928 100,113 100,462 100,475 100,487 Page 5 of 8 9.2 p. 154 of 794 City of Gilroy Revenues by Division FY24 and FY25 Budget Line-Item Detail Fund Fund Name Department Division Organization Object Account Description 2021 Actuals 2022 Actuals 2023 Amended Budget 2023 Projected Actuals 2024 Recommended Budget 2025 Recommended Budget 510 LEASE REVEN BONDS DS 2013 FUND 20 2010 5102010 46110 BANK INTEREST 394 270 420 1,625 1,662 1,695 510 LEASE REVEN BONDS DS 2013 FUND 20 2010 5102010 46310 OTHER INTEREST 393 837 500 12,700 - - 510 LEASE REVEN BONDS DS 2013 FUND 20 2010 5102010 48110 INTERFUND TRANSFER IN 1,845,169 1,838,019 1,840,156 1,840,156 1,614,885 1,614,885 510 LEASE REVEN BONDS DS 2013 FUND 20 2010 5102010 48420 BOND PROCEEDS - - - 14,587,831 - - LEASE REVEN BONDS DS 2013 FUND Total 1,845,956 1,839,126 1,841,076 16,442,312 1,616,547 1,616,580 515 PFFA REFUNDING LEASE2010 FUND 20 2010 5152010 46110 BANK INTEREST 1,444 - - - - - 515 PFFA REFUNDING LEASE2010 FUND 20 2010 5152010 46310 OTHER INTEREST 18,779 - - - - - 515 PFFA REFUNDING LEASE2010 FUND 20 2010 5152010 47810 MISC REVENUES - - - - - - 515 PFFA REFUNDING LEASE2010 FUND 20 2010 5152010 48110 INTERFUND TRANSFER IN 17,969,653 - - - - - 515 PFFA REFUNDING LEASE2010 FUND 20 2010 5152010 48420 BOND PROCEEDS - - - - - - PFFA REFUNDING LEASE2010 FUND Total 17,989,876 - - - - - 520 LEASE REV BONDS SER 2020A FUND 20 2010 5202010 46110 BANK INTEREST 288 2,179 - 8,001 8,181 8,345 520 LEASE REV BONDS SER 2020A FUND 20 2010 5202010 46310 OTHER INTEREST 6,429 7 - 1,000 - - 520 LEASE REV BONDS SER 2020A FUND 20 2010 5202010 47810 MISC REVENUES 50,128 - - - - - 520 LEASE REV BONDS SER 2020A FUND 20 2010 5202010 48110 INTERFUND TRANSFER IN 3,638,453 1,344,690 1,347,875 1,347,875 1,349,125 1,353,250 520 LEASE REV BONDS SER 2020A FUND 20 2010 5202010 48420 BOND PROCEEDS 16,459,825 - - - - - LEASE REV BONDS SER 2020A FUND Total 20,155,124 1,346,876 1,347,875 1,356,876 1,357,306 1,361,595 600 FLEET SERVICES FUND 60 6000 6006000 45120 USER FEES 1,930,538 1,918,339 2,422,110 2,422,110 1,984,018 2,019,086 600 FLEET SERVICES FUND 60 6000 6006000 46110 BANK INTEREST 15,544 15,764 20,753 61,116 62,491 63,741 600 FLEET SERVICES FUND 60 6000 6006000 46210 INTERFUND INTEREST INCOM 43,845 39,986 36,273 - - - 600 FLEET SERVICES FUND 60 6000 6006000 47610 CAPITAL CONTRIBUTIONS - - - - - - 600 FLEET SERVICES FUND 60 6000 6006000 47810 MISC REVENUES - - - 59 - - 600 FLEET SERVICES FUND 60 6000 6006000 48110 INTERFUND TRANSFER IN 5,000 - 252,119 252,119 796,377 845,506 FLEET SERVICES FUND Total 1,994,927 1,974,089 2,731,255 2,735,404 2,842,886 2,928,333 605 WORKER'S COMPENSATION FUND 25 2510 6052510 45120 USER FEES 1,292,483 1,534,916 1,393,165 1,393,165 1,575,000 1,653,750 605 WORKER'S COMPENSATION FUND 25 2510 6052510 46110 BANK INTEREST 17,073 12,134 23,712 59,826 61,173 62,396 WORKER'S COMPENSATION FUND Total 1,309,556 1,547,050 1,416,877 1,452,991 1,636,173 1,716,146 610 LIABILITY INSURANCE FUND 25 2510 6102510 45120 USER FEES 1,264,786 1,521,869 1,681,043 2,025,625 2,171,267 2,281,267 610 LIABILITY INSURANCE FUND 25 2510 6102510 46110 BANK INTEREST 9,136 8,787 9,820 24,669 25,224 25,729 610 LIABILITY INSURANCE FUND 25 2510 6102510 47210 VANDALISM & LOSS CHARGE 304,211 183,523 370,105 300,000 315,000 331,000 610 LIABILITY INSURANCE FUND 25 2510 6102510 47810 MISC REVENUES 774,175 452,762 30,000 10,000 30,000 30,000 LIABILITY INSURANCE FUND Total 2,352,308 2,166,941 2,090,968 2,360,294 2,541,491 2,667,996 615 FACILITY SERVICES FUND 65 6500 6156500 45120 USER FEES 2,487,389 3,392,664 2,292,306 2,292,306 4,138,185 4,233,233 615 FACILITY SERVICES FUND 65 6500 6156500 46110 BANK INTEREST 7,916 4,782 10,231 30,393 31,077 31,699 615 FACILITY SERVICES FUND 65 6500 6156500 46315 INTEREST INCOME LEASE - 9,560 - - - - 615 FACILITY SERVICES FUND 65 6500 6156500 46510 RENTS,LEASES&CONCESSIONS 246,628 83,931 245,000 171,435 176,280 180,058 615 FACILITY SERVICES FUND 65 6500 6156500 47115 LEASE REVENUE - 159,988 - - - - 615 FACILITY SERVICES FUND 65 6500 6156500 47810 MISC REVENUES 300,000 - - - 300,000 - 615 FACILITY SERVICES FUND 65 6500 6156500 48110 INTERFUND TRANSFER IN - 63,502 133,291 133,291 - - FACILITY SERVICES FUND Total 3,041,933 3,714,428 2,680,828 2,627,425 4,645,542 4,444,990 620 INFORMATION TECHNOLOGY FUND 70 7000 6207000 45120 USER FEES 2,901,398 2,565,395 2,912,645 2,973,592 4,447,356 3,901,954 620 INFORMATION TECHNOLOGY FUND 70 7000 6207000 46110 BANK INTEREST 25,990 10,507 36,599 47,600 48,671 49,644 620 INFORMATION TECHNOLOGY FUND 70 7000 6207000 47810 MISC REVENUES 3,600 8,618 - - - - 620 INFORMATION TECHNOLOGY FUND 70 7000 6207000 48110 INTERFUND TRANSFER IN 1,584 - - - - - INFORMATION TECHNOLOGY FUND Total 2,932,572 2,584,520 2,949,244 3,021,192 4,496,027 3,951,598 625 EQUIPMENT OUTLAY 10 1000 6251000 45120 USER FEES 125,923 - - - - - 625 EQUIPMENT OUTLAY 10 1000 6251000 46110 BANK INTEREST 12,330 9,991 16,869 55,017 56,255 57,380 625 EQUIPMENT OUTLAY 10 1000 6251000 46210 INTERFUND INTEREST INCOME 12,788 11,196 - - - - 625 EQUIPMENT OUTLAY 10 1000 6251000 47310 MISC REIMBURSEMENTS - - - - - 3,685,718 625 EQUIPMENT OUTLAY 10 1000 6251000 48110 INTERFUND TRANSFER IN - - 685,718 685,718 - - EQUIPMENT OUTLAY Total 151,041 21,187 702,587 740,735 56,255 3,743,098 Page 6 of 8 9.2 p. 155 of 794 City of Gilroy Revenues by Division FY24 and FY25 Budget Line-Item Detail Fund Fund Name Department Division Organization Object Account Description 2021 Actuals 2022 Actuals 2023 Amended Budget 2023 Projected Actuals 2024 Recommended Budget 2025 Recommended Budget 700 SEWER FUND 75 7500 7007500 45120 USER FEES 12,701,696 12,898,031 12,987,882 13,247,000 13,512,000 13,782,000 700 SEWER FUND 75 7500 7007500 45145 OVERHEAD REVENUE 702 14,082 14,505 14,505 14,940 15,388 700 SEWER FUND 75 7500 7007500 46110 BANK INTEREST (116,324) 61,363 114,063 327,561 334,931 341,629 700 SEWER FUND 75 7500 7007500 46310 OTHER INTEREST 86,789 157,111 87,000 650,000 300,000 40,000 700 SEWER FUND 75 7500 7007500 46410 GAIN/LOSS ON INVESTMENTS - - - - - - 700 SEWER FUND 75 7500 7007500 46420 UNREALIZED GAIN/LOSS - (488,690) - - - - 700 SEWER FUND 75 7500 7007500 47510 JOINT VENTURE INCOME (1,982,829) (3,129,207) - - - - 700 SEWER FUND 75 7500 7007500 47610 CAPITAL CONTRIBUTIONS 1,894,350 222,071 - - - - 700 SEWER FUND 75 7500 7007500 47818 PENALTIES - - - - - - 700 SEWER FUND 75 7500 7007500 47825 AMORTIZATION PREMIUM 232,759 392,002 - - - - 700 SEWER FUND 75 7500 7007500 48110 INTERFUND TRANSFER IN 692,875 694,146 2,556,800 1,533,500 2,244,000 2,244,400 700 SEWER FUND 75 7500 7007500 48420 BOND PROCEEDS - - - - - - 700 SEWER FUND 75 7510 7007510 43110 FEDERAL GRANT - 258,030 - - - - SEWER FUND Total 13,510,018 11,078,938 15,760,250 15,772,566 16,405,871 16,423,417 705 WATER FUND 80 8000 7058000 45120 USER FEES 14,691,858 13,781,229 14,283,530 13,665,000 13,939,000 14,218,000 705 WATER FUND 80 8000 7058000 45140 CONNECT/INSTALL CHARGES 122,774 178,619 151,500 105,000 110,000 112,000 705 WATER FUND 80 8000 7058000 45145 OVERHEAD REVENUE 720 6 6 - - - 705 WATER FUND 80 8000 7058000 46110 BANK INTEREST (127,742) 88,686 171,458 483,737 494,621 504,514 705 WATER FUND 80 8000 7058000 46420 UNREALIZED GAIN/LOSS - (700,377) - - - - 705 WATER FUND 80 8000 7058000 47610 CAPITAL CONTRIBUTIONS 616,709 344,069 - - - - 705 WATER FUND 80 8000 7058000 47810 MISC REVENUES 7,616 11,204 32,500 5,000 5,000 5,000 705 WATER FUND 80 8000 7058000 47817 SHUT OFF FEES - - - - - - 705 WATER FUND 80 8000 7058000 47818 PENALTIES - - - - - - 705 WATER FUND 80 8010 7058010 43110 FEDERAL GRANT - 156,922 - - - - 705 WATER FUND 80 8010 7058010 47810 MISC REVENUES - 248 - 370 - - 705 WATER FUND 80 8020 7058020 43120 STATE GRANT - - 250,000 - - - 705 WATER FUND 80 8020 7058020 47810 MISC REVENUES 7,187 4,421 - - - - WATER FUND Total 15,319,121 13,865,027 14,888,994 14,259,107 14,548,621 14,839,514 800 DEPOSIT REVOLVING FUND 20 2000 8002000 47830 DEPOSIT FOR OTHERS - (540,956) - - - - 800 DEPOSIT REVOLVING FUND 20 2000 8002000 48110 INTERFUND TRANSFER IN - - - - - - 800 DEPOSIT REVOLVING FUND 20 2010 8002010 47830 DEPOSIT FOR OTHERS - 79,298 - - - - 800 DEPOSIT REVOLVING FUND 30 3000 8003000 47830 DEPOSIT FOR OTHERS - 10,324 - - - - 800 DEPOSIT REVOLVING FUND 30 3010 8003010 47830 DEPOSIT FOR OTHERS - 305 - - - - 800 DEPOSIT REVOLVING FUND 35 3500 8003500 47830 DEPOSIT FOR OTHERS - (3,909) - - - - 800 DEPOSIT REVOLVING FUND 40 4000 8004000 47830 DEPOSIT FOR OTHERS - - - - - - 800 DEPOSIT REVOLVING FUND 40 4020 8004020 47830 DEPOSIT FOR OTHERS - 284,939 - - - - 800 DEPOSIT REVOLVING FUND 40 4030 8004030 47830 DEPOSIT FOR OTHERS - 19,609 - - - - 800 DEPOSIT REVOLVING FUND 40 4040 8004040 47830 DEPOSIT FOR OTHERS - 98,017 - - - - 800 DEPOSIT REVOLVING FUND 50 5000 8005000 46110 BANK INTEREST 173 - 239 29,200 29,856 30,454 800 DEPOSIT REVOLVING FUND 50 5000 8005000 47830 DEPOSIT FOR OTHERS 595 2,689 - - - - 800 DEPOSIT REVOLVING FUND 50 5000 8005000 48110 INTERFUND TRANSFER IN - 34,968 - - - - 800 DEPOSIT REVOLVING FUND 50 5020 8005020 47830 DEPOSIT FOR OTHERS (250) 769 - - - - 800 DEPOSIT REVOLVING FUND 50 5030 8005030 47830 DEPOSIT FOR OTHERS - 2,563 - - - - 800 DEPOSIT REVOLVING FUND 50 5040 8005040 47830 DEPOSIT FOR OTHERS (244) 5,273 - - - - 800 DEPOSIT REVOLVING FUND 50 5080 8005080 47830 DEPOSIT FOR OTHERS (102) - - - - - 800 DEPOSIT REVOLVING FUND 55 5510 8005510 47830 DEPOSIT FOR OTHERS - - - - - - 800 DEPOSIT REVOLVING FUND 55 5530 8005530 47830 DEPOSIT FOR OTHERS - 46,000 - - - - DEPOSIT REVOLVING FUND Total 173 39,888 239 29,200 29,856 30,454 805 TRUSTS SPECIFIC FUND 20 2000 8052000 46110 BANK INTEREST 82 (938) 118 - - - 805 TRUSTS SPECIFIC FUND 20 2000 8052000 47710 CONTRIBU/ GIFTS & DONATIONS - - - - - - 805 TRUSTS SPECIFIC FUND 25 2500 8052500 46110 BANK INTEREST 20 - 29 - - - 805 TRUSTS SPECIFIC FUND 25 2500 8052500 47710 CONTRIBU/ GIFTS & DONATIONS - - - - - - 805 TRUSTS SPECIFIC FUND 25 2500 8052500 47830 DEPOSIT FOR OTHERS - 2,108 - - - - 805 TRUSTS SPECIFIC FUND 35 3500 8053500 46110 BANK INTEREST 12 - 16 - - - 805 TRUSTS SPECIFIC FUND 35 3500 8053500 47710 CONTRIBU/ GIFTS & DONATIONS - - - - - - 805 TRUSTS SPECIFIC FUND 50 5000 8055000 46110 BANK INTEREST 298 938 412 3,259 3,333 3,399 805 TRUSTS SPECIFIC FUND 50 5000 8055000 47710 CONTRIBU/ GIFTS & DONATIONS - - - - - - 805 TRUSTS SPECIFIC FUND 50 5000 8055000 47810 MISC REVENUES - - - - - - 805 TRUSTS SPECIFIC FUND 50 5000 8055000 48110 INTERFUND TRANSFER IN - - - - - - TRUSTS SPECIFIC FUND Total 411 2,108 575 3,259 3,333 3,399 Page 7 of 8 9.2 p. 156 of 794 City of Gilroy Revenues by Division FY24 and FY25 Budget Line-Item Detail Fund Fund Name Department Division Organization Object Account Description 2021 Actuals 2022 Actuals 2023 Amended Budget 2023 Projected Actuals 2024 Recommended Budget 2025 Recommended Budget 808 SR ADVISORY BOARD 50 5000 8085000 46110 BANK INTEREST - - - 137 140 142 808 SR ADVISORY BOARD 50 5000 8085000 47710 CONTRIBU/ GIFTS & DONATIONS - 500 - - - - 808 SR ADVISORY BOARD 50 5000 8085000 48110 INTERFUND TRANSFER IN - - - - - - SR ADVISORY BOARD Total - 500 - 137 140 142 809 HENRY MILLER POOR 20 2000 8092000 46110 BANK INTEREST - - - 231 236 241 809 HENRY MILLER POOR 20 2000 8092000 48110 INTERFUND TRANSFER IN - - - - - - HENRY MILLER POOR Total - - - 231 236 241 810 HWY 152 BOND SERIES 2018 FUND 20 2010 8102010 40110 PROPERTY TAX SECURED 920,975 922,700 886,294 886,294 901,331 897,525 810 HWY 152 BOND SERIES 2018 FUND 20 2010 8102010 46110 BANK INTEREST 900 - 788 4,266 4,362 4,449 810 HWY 152 BOND SERIES 2018 FUND 20 2010 8102010 46310 OTHER INTEREST 54 163 - 7,400 7,000 5,000 810 HWY 152 BOND SERIES 2018 FUND 20 2010 8102010 48110 INTERFUND TRANSFER IN 1,253 - - - - - HWY 152 BOND SERIES 2018 FUND Total 923,182 922,863 887,082 897,960 912,693 906,974 813 EMPLOYEE WELLNESS 10 1000 8131000 46110 BANK INTEREST - - - 76 78 79 813 EMPLOYEE WELLNESS 10 1000 8131000 47810 MISC REVENUES - - - 2,305 - - 813 EMPLOYEE WELLNESS 10 1000 8131000 47830 DEPOSIT FOR OTHERS - 1,208 - - - - 813 EMPLOYEE WELLNESS 10 1000 8131000 48110 INTERFUND TRANSFER IN - - - - - - EMPLOYEE WELLNESS Total - 1,208 - 2,381 78 79 814 MUSEUM ENDOWMENT TRUST 50 5000 8145000 46110 BANK INTEREST - 938 - 697 713 727 814 MUSEUM ENDOWMENT TRUST 50 5000 8145000 47810 MISC REVENUES - - - - - - MUSEUM ENDOWMENT TRUST Total - 938 - 697 713 727 Page 8 of 8 9.2 p. 157 of 794 City of Gilroy Expenditures by Division FY24 and FY25 Budget Line-Item Detail Fund Fund Name Department Division Organization Object Account Description 2021 Actuals 2022 Actuals 2023 Amended Budget 2023 Projected Actuals 2024 Recommended Budget 2025 Recommended Budget 100 GENERAL FUND 10 1000 1001000 50145 INCENTIVE PAY - - 663,000 663,000 - - 100 GENERAL FUND 10 1000 1001000 50205 WORKERS COMP - - - - - - 100 GENERAL FUND 10 1000 1001000 50210 RETIREMENT (FULL TIME) - - - - - - 100 GENERAL FUND 10 1000 1001000 50215 RETIREMENT (PART TIME) - - - - - - 100 GENERAL FUND 10 1000 1001000 50220 MEDICARE - - - - - - 100 GENERAL FUND 10 1000 1001000 50225 HEALTH INSURANCE BENEFITS - - - - - - 100 GENERAL FUND 10 1000 1001000 50230 LIFE INSURANCE BENEFITS - - - - - - 100 GENERAL FUND 10 1000 1001000 50235 EMPLOYEE ASSISTANCE PROG - - - - - - 100 GENERAL FUND 10 1000 1001000 50240 UNEMPLOYMENT INSURANCE - - - - - - 100 GENERAL FUND 10 1000 1001000 50245 UNIFORM & TOOL ALLOWANCE - - - - - - 100 GENERAL FUND 10 1000 1001000 50250 SAFETY DISABILITY INSURAN - - - - - - 100 GENERAL FUND 10 1000 1001000 50255 MISC DISABILITY INSURANCE - - - - - - 100 GENERAL FUND 10 1000 1001000 50260 RETIREE MEDICAL 21,601 4,212 7,200 - - - 100 GENERAL FUND 10 1000 1001000 50265 RMT BENEFIT - - - - - - 100 GENERAL FUND 10 1000 1001000 50415 PENSION/OPEB TRUST CONTRIBUTIONS - - 250,000 250,000 500,000 - 100 GENERAL FUND 10 1000 1001000 51430 POSTAGE - - - - 20,000 20,000 100 GENERAL FUND 10 1000 1001000 51510 PROFESSIONAL SUPPORT 35,487 11,275 106,825 106,825 86,541 91,216 100 GENERAL FUND 10 1000 1001000 51530 MEETING EXPENSES - - 6,180 1,500 5,000 5,250 100 GENERAL FUND 10 1000 1001000 51620 AUDIT SERVICES - - - - - - 100 GENERAL FUND 10 1000 1001000 51630 CONTRACTUAL SERVICES - 50,872 51,059 78,396 87,724 62,724 100 GENERAL FUND 10 1000 1001000 52110 OFFICE/COMPUTER SUPPLIES 343 385 464 - 18,500 18,750 100 GENERAL FUND 10 1000 1001000 53120 EQUIPMENT/FURNITURE - - - - - - 100 GENERAL FUND 10 1000 1001000 53165 CONTRA CAPITAL OUTLAY - - - - - - 100 GENERAL FUND 10 1000 1001000 54110 INTERFUND TRANSFER OUT 1,924,319 2,130,657 2,844,008 2,844,008 2,499,998 2,499,998 100 GENERAL FUND 10 1000 1001000 54130 FLEET SERVICE CHARGE - - - - 16,725 17,021 100 GENERAL FUND 10 1000 1001000 54140 FACILITY SERVICE CHARGE - - - - 464,327 581,465 100 GENERAL FUND 10 1000 1001000 54145 INFO TECH SERVICE CHARGE - - - - 812,618 542,086 100 GENERAL FUND 10 1000 1001000 54150 OVERHEAD CHARGES - - - - - - 100 GENERAL FUND 10 1000 1001000 54155 LIABILITY INSURANCE CHRGS - - - - 926,440 973,380 100 GENERAL FUND 10 1000 1001000 56120 DEPRECIATION - - - - - - 100 GENERAL FUND 10 1000 1001000 58130 CLAIMS - - - 180,000 189,000 198,600 100 GENERAL FUND 10 1000 1001000 58170 ECONOMIC DEV CORP (46,436) - - - - - 100 GENERAL FUND 10 1000 1001000 58175 VISITORS BUREAU 300,000 300,000 350,000 350,000 - - 100 GENERAL FUND 15 1500 1001500 51430 POSTAGE 27,507 14,772 43,775 20,000 - - 100 GENERAL FUND 15 1500 1001500 51630 CONTRACTUAL SERVICES 2,507 261,707 100,700 100,611 - - 100 GENERAL FUND 15 1500 1001500 52110 OFFICE/COMPUTER SUPPLIES 13,106 17,253 17,452 20,000 - - 100 GENERAL FUND 15 1500 1001500 52210 REPAIRS & MAINTENANCE - - 790 - - - 100 GENERAL FUND 15 1500 1001500 52310 EQUIPMENT RENTAL - - 3,978 - - - 100 GENERAL FUND 15 1500 1001500 54130 FLEET SERVICE CHARGE 14,249 16,111 12,822 12,822 - - 100 GENERAL FUND 15 1500 1001500 54135 EQUIPMENT SERVICE CHARGE 8,106 - - - - - 100 GENERAL FUND 15 1500 1001500 54140 FACILITY SERVICE CHARGE 427,109 1,255,747 505,471 914,815 - - 100 GENERAL FUND 15 1500 1001500 54145 INFO TECH SERVICE CHARGE 356,130 405,381 415,894 425,224 - - 100 GENERAL FUND 15 1500 1001500 54150 OVERHEAD CHARGES - - - - - - 100 GENERAL FUND 15 1500 1001500 54155 LIABILITY INSURANCE CHRGS 517,013 567,951 572,676 864,157 - - 100 GENERAL FUND 15 1500 1001500 58130 CLAIMS 251,059 120,973 - - - - 100 GENERAL FUND 15 1510 1001510 50110 SALARIES 81,122 80,988 85,037 85,079 89,289 93,754 100 GENERAL FUND 15 1510 1001510 50114 EARNED LEAVE CASHOUT - - - - - - 100 GENERAL FUND 15 1510 1001510 50205 WORKERS COMP 304 283 1,676 1,676 1,725 1,772 100 GENERAL FUND 15 1510 1001510 50210 RETIREMENT (FULL TIME) 19,691 24,815 9,099 7,507 10,706 10,932 100 GENERAL FUND 15 1510 1001510 50212 DEFERRED COMPENSATION - - 2,520 4,223 4,434 4,656 100 GENERAL FUND 15 1510 1001510 50213 UAL RETIREMENT - - 14,870 14,870 13,913 14,746 100 GENERAL FUND 15 1510 1001510 50220 MEDICARE 1,040 1,270 1,237 1,903 1,297 1,364 100 GENERAL FUND 15 1510 1001510 50225 HEALTH INSURANCE BENEFITS 89,365 84,178 97,402 79,766 84,923 89,169 100 GENERAL FUND 15 1510 1001510 50230 LIFE INSURANCE BENEFITS 237 248 211 207 211 215 100 GENERAL FUND 15 1510 1001510 50235 EMPLOYEE ASSISTANCE PROG 1,044 1,048 1,359 1,359 1,359 1,386 100 GENERAL FUND 15 1510 1001510 50240 UNEMPLOYMENT INSURANCE 51 134 144 145 145 149 100 GENERAL FUND 15 1510 1001510 50255 MISC DISABILITY INSURANCE 1,107 1,046 1,409 - 1,437 1,437 100 GENERAL FUND 15 1510 1001510 50270 CONTRA PERSONNEL EXPENSE - - - - - - 100 GENERAL FUND 15 1510 1001510 51310 LEGAL FEES - - - 15,198 - - 100 GENERAL FUND 15 1510 1001510 51320 LITIGATION SERVICES - - - - - - 100 GENERAL FUND 15 1510 1001510 51410 UTILITIES - - - - - - 100 GENERAL FUND 15 1510 1001510 51420 TELECOMMUNICATIONS 2,635 2,251 2,971 3,317 4,700 4,935 100 GENERAL FUND 15 1510 1001510 51510 PROFESSIONAL SUPPORT 21,335 25,061 6,100 4,000 4,200 4,400 100 GENERAL FUND 15 1510 1001510 51530 MEETING EXPENSES - 5,572 - 11,700 10,500 11,035 Page 1 of 29 ] 9.2 p. 158 of 794 City of Gilroy Expenditures by Division FY24 and FY25 Budget Line-Item Detail Fund Fund Name Department Division Organization Object Account Description 2021 Actuals 2022 Actuals 2023 Amended Budget 2023 Projected Actuals 2024 Recommended Budget 2025 Recommended Budget 100 GENERAL FUND 15 1510 1001510 51630 CONTRACTUAL SERVICES - - - - - - 100 GENERAL FUND 15 1510 1001510 51640 SPECIAL LEGAL PROJECTS - 2,060 - - - - 100 GENERAL FUND 15 1510 1001510 52110 OFFICE/COMPUTER SUPPLIES 290 3,851 700 2,500 1,500 1,500 100 GENERAL FUND 15 1510 1001510 52160 MISC EXPENSES - - 2,000 - - - 100 GENERAL FUND 15 1520 1001520 50110 SALARIES 173,870 450,099 707,128 529,049 584,732 618,745 100 GENERAL FUND 15 1520 1001520 50114 EARNED LEAVE CASHOUT - - 18,955 522 - - 100 GENERAL FUND 15 1520 1001520 50120 WAGES/PART TIME 27,224 38,893 - 2,498 - - 100 GENERAL FUND 15 1520 1001520 50130 OVERTIME - - - - - - 100 GENERAL FUND 15 1520 1001520 50205 WORKERS COMP 753 1,711 2,313 2,313 2,392 2,476 100 GENERAL FUND 15 1520 1001520 50210 RETIREMENT (FULL TIME) 93,415 147,939 57,558 53,775 68,088 70,097 100 GENERAL FUND 15 1520 1001520 50212 DEFERRED COMPENSATION - - 1,159 10,810 23,783 24,936 100 GENERAL FUND 15 1520 1001520 50213 UAL RETIREMENT - - 94,066 94,066 88,487 94,555 100 GENERAL FUND 15 1520 1001520 50215 RETIREMENT (PART TIME) 52 49 - 22 - - 100 GENERAL FUND 15 1520 1001520 50220 MEDICARE 4,756 7,202 8,143 8,089 8,482 8,975 100 GENERAL FUND 15 1520 1001520 50225 HEALTH INSURANCE BENEFITS 41,413 56,815 66,111 47,770 64,209 64,816 100 GENERAL FUND 15 1520 1001520 50230 LIFE INSURANCE BENEFITS 206 124 806 670 887 957 100 GENERAL FUND 15 1520 1001520 50235 EMPLOYEE ASSISTANCE PROG 335 467 625 541 582 594 100 GENERAL FUND 15 1520 1001520 50240 UNEMPLOYMENT INSURANCE 4,123 783 911 878 921 958 100 GENERAL FUND 15 1520 1001520 50255 MISC DISABILITY INSURANCE 547 792 997 813 947 947 100 GENERAL FUND 15 1520 1001520 50270 CONTRA PERSONNEL EXPENSE - - (48,153) - - - 100 GENERAL FUND 15 1520 1001520 51110 EMPLOYEE TRAINING - - - - - - 100 GENERAL FUND 15 1520 1001520 51120 EMPLOYEE TRAVEL, FOOD,LODGE - - - - - - 100 GENERAL FUND 15 1520 1001520 51220 EMPLOYEE PROGRAMS - - - - - - 100 GENERAL FUND 15 1520 1001520 51420 TELECOMMUNICATIONS 157 279 - - - - 100 GENERAL FUND 15 1520 1001520 51510 PROFESSIONAL SUPPORT 6,313 12,876 41,500 27,000 32,400 32,400 100 GENERAL FUND 15 1520 1001520 51530 MEETING EXPENSES - 45 - - - - 100 GENERAL FUND 15 1520 1001520 51610 ADVERTISING-PUBLICITY - 28,838 28,000 28,838 - - 100 GENERAL FUND 15 1520 1001520 51630 CONTRACTUAL SERVICES 117,255 46,875 40,482 30,000 50,000 50,000 100 GENERAL FUND 15 1520 1001520 52110 OFFICE/COMPUTER SUPPLIES 3,688 6,346 1,100 2,500 1,100 1,100 100 GENERAL FUND 15 1520 1001520 52160 MISC EXPENSES - 50 - 200 - - 100 GENERAL FUND 15 1520 1001520 52610 PROGRAM EXPENSES - 743 100,000 100,000 - - 100 GENERAL FUND 15 1520 1001520 54140 FACILITY SERVICE CHARGE - - - - 39,420 42,379 100 GENERAL FUND 15 1520 1001520 54145 INFO TECH SERVICE CHARGE - - - - - - 100 GENERAL FUND 15 1530 1001530 51310 LEGAL FEES 381,104 542,015 350,000 508,585 400,000 400,000 100 GENERAL FUND 15 1530 1001530 51315 PRA LEGAL FEES 37,397 30,155 - 41,412 30,000 30,000 100 GENERAL FUND 15 1530 1001530 51320 LITIGATION SERVICES 168,097 139,735 100,000 43,025 100,000 100,000 100 GENERAL FUND 15 1530 1001530 51630 CONTRACTUAL SERVICES - - - - - - 100 GENERAL FUND 15 1530 1001530 51640 SPECIAL LEGAL PROJECTS - - - - - - 100 GENERAL FUND 15 1540 1001540 50110 SALARIES 110,529 136,448 144,341 144,341 243,978 262,932 100 GENERAL FUND 15 1540 1001540 50114 EARNED LEAVE CASHOUT - - 4,511 - - - 100 GENERAL FUND 15 1540 1001540 50120 WAGES/PART TIME 4,920 28,656 - 27,300 30,000 30,000 100 GENERAL FUND 15 1540 1001540 50130 OVERTIME - - - - - - 100 GENERAL FUND 15 1540 1001540 50205 WORKERS COMP 433 574 616 616 2,571 2,716 100 GENERAL FUND 15 1540 1001540 50210 RETIREMENT (FULL TIME) 40,462 37,013 15,445 15,480 28,970 30,362 100 GENERAL FUND 15 1540 1001540 50212 DEFERRED COMPENSATION - - 360 360 720 720 100 GENERAL FUND 15 1540 1001540 50213 UAL RETIREMENT - - 25,241 25,241 37,649 40,956 100 GENERAL FUND 15 1540 1001540 50215 RETIREMENT (PART TIME) 67 31 - 375 675 675 100 GENERAL FUND 15 1540 1001540 50220 MEDICARE 2,135 1,881 2,160 2,685 3,974 4,249 100 GENERAL FUND 15 1540 1001540 50225 HEALTH INSURANCE BENEFITS 9,289 9,679 11,272 9,475 41,040 41,040 100 GENERAL FUND 15 1540 1001540 50230 LIFE INSURANCE BENEFITS 169 33 224 203 397 424 100 GENERAL FUND 15 1540 1001540 50235 EMPLOYEE ASSISTANCE PROG 149 150 194 194 388 396 100 GENERAL FUND 15 1540 1001540 50240 UNEMPLOYMENT INSURANCE 105 206 245 228 392 415 100 GENERAL FUND 15 1540 1001540 50255 MISC DISABILITY INSURANCE 158 256 310 310 521 521 100 GENERAL FUND 15 1540 1001540 50270 CONTRA PERSONNEL EXPENSE - - (11,921) - (22,346) (22,346) 100 GENERAL FUND 15 1540 1001540 51110 EMPLOYEE TRAINING - - - 1,000 3,375 3,375 100 GENERAL FUND 15 1540 1001540 51120 EMPLOYEE TRAVEL, FOOD,LODGE - - - - 1,020 3,275 100 GENERAL FUND 15 1540 1001540 51420 TELECOMMUNICATIONS - - - - - - 100 GENERAL FUND 15 1540 1001540 51430 POSTAGE - - - - - - 100 GENERAL FUND 15 1540 1001540 51510 PROFESSIONAL SUPPORT 1,155 735 6,500 1,670 810 810 100 GENERAL FUND 15 1540 1001540 51530 MEETING EXPENSES - - - - - - 100 GENERAL FUND 15 1540 1001540 51625 CONSULTANTS 6,076 1,375 - - - - 100 GENERAL FUND 15 1540 1001540 51630 CONTRACTUAL SERVICES 4,167 4,242 2,670 4,600 6,401 6,582 100 GENERAL FUND 15 1540 1001540 51635 CMAP 65,045 51,518 92,127 73,400 77,000 80,000 100 GENERAL FUND 15 1540 1001540 52110 OFFICE/COMPUTER SUPPLIES 220 1,742 2,500 447 2,500 550 Page 2 of 29 ] 9.2 p. 159 of 794 City of Gilroy Expenditures by Division FY24 and FY25 Budget Line-Item Detail Fund Fund Name Department Division Organization Object Account Description 2021 Actuals 2022 Actuals 2023 Amended Budget 2023 Projected Actuals 2024 Recommended Budget 2025 Recommended Budget 100 GENERAL FUND 15 1540 1001540 52610 PROGRAM EXPENSES 6,194 13,069 9,500 14,710 19,000 22,200 100 GENERAL FUND 15 1540 1001540 54130 FLEET SERVICE CHARGE - - - - - - 100 GENERAL FUND 15 1540 1001540 54135 EQUIPMENT SERVICE CHARGE 420 - - - - - 100 GENERAL FUND 15 1540 1001540 54140 FACILITY SERVICE CHARGE 13,690 18,086 12,793 12,793 13,140 14,126 100 GENERAL FUND 15 1540 1001540 54145 INFO TECH SERVICE CHARGE 4,143 4,143 - - - - 100 GENERAL FUND 15 1550 1001550 50110 SALARIES 122,384 79,109 201,003 198,124 221,760 238,028 100 GENERAL FUND 15 1550 1001550 50114 EARNED LEAVE CASHOUT - - 3,706 - - - 100 GENERAL FUND 15 1550 1001550 50120 WAGES/PART TIME 43,102 46,101 - 2,987 - - 100 GENERAL FUND 15 1550 1001550 50130 OVERTIME 774 662 - 558 500 500 100 GENERAL FUND 15 1550 1001550 50205 WORKERS COMP 620 437 4,736 4,736 5,079 5,332 100 GENERAL FUND 15 1550 1001550 50210 RETIREMENT (FULL TIME) 38,017 37,242 21,507 20,647 26,363 27,512 100 GENERAL FUND 15 1550 1001550 50212 DEFERRED COMPENSATION - - 720 360 720 720 100 GENERAL FUND 15 1550 1001550 50213 UAL RETIREMENT - - 35,149 35,149 34,261 37,111 100 GENERAL FUND 15 1550 1001550 50215 RETIREMENT (PART TIME) - 916 1,326 - - - 100 GENERAL FUND 15 1550 1001550 50220 MEDICARE 2,006 1,866 3,494 3,109 3,224 3,460 100 GENERAL FUND 15 1550 1001550 50225 HEALTH INSURANCE BENEFITS 12,966 9,679 41,040 39,243 41,040 41,040 100 GENERAL FUND 15 1550 1001550 50230 LIFE INSURANCE BENEFITS 52 31 334 296 353 381 100 GENERAL FUND 15 1550 1001550 50235 EMPLOYEE ASSISTANCE PROG 179 150 388 388 388 396 100 GENERAL FUND 15 1550 1001550 50240 UNEMPLOYMENT INSURANCE 891 209 334 237 350 369 100 GENERAL FUND 15 1550 1001550 50255 MISC DISABILITY INSURANCE 275 253 511 487 521 521 100 GENERAL FUND 15 1550 1001550 50260 RETIREE MEDICAL - - - - - - 100 GENERAL FUND 15 1550 1001550 50270 CONTRA PERSONNEL EXPENSE - - (12,342) - (20,335) (20,335) 100 GENERAL FUND 15 1550 1001550 51110 EMPLOYEE TRAINING - - - - 6,725 7,175 100 GENERAL FUND 15 1550 1001550 51120 EMPLOYEE TRAVEL, FOOD,LODGE - - - - 6,500 6,500 100 GENERAL FUND 15 1550 1001550 51410 UTILITIES - - - - - - 100 GENERAL FUND 15 1550 1001550 51420 TELECOMMUNICATIONS 1,188 1,221 700 1,400 700 735 100 GENERAL FUND 15 1550 1001550 51510 PROFESSIONAL SUPPORT 835 7,314 9,910 21,375 850 850 100 GENERAL FUND 15 1550 1001550 51610 ADVERTISING-PUBLICITY 1,974 7,449 6,137 14,500 6,545 6,870 100 GENERAL FUND 15 1550 1001550 51630 CONTRACTUAL SERVICES 2,650 19,558 47,000 28,583 27,999 28,439 100 GENERAL FUND 15 1550 1001550 51650 ORDINANCE CODIFICATION 1,396 1,509 3,341 3,400 3,500 3,675 100 GENERAL FUND 15 1550 1001550 51655 ELECTION EXPENSE 124,412 526 191,150 186,412 600 201,850 100 GENERAL FUND 15 1550 1001550 52110 OFFICE/COMPUTER SUPPLIES 1,306 7,741 1,356 9,500 5,000 5,250 100 GENERAL FUND 15 1550 1001550 54140 FACILITY SERVICE CHARGE - - - - 26,280 28,252 100 GENERAL FUND 15 1550 1001550 54145 INFO TECH SERVICE CHARGE - - - - - - 100 GENERAL FUND 15 1560 1001560 50110 SALARIES - - 186,100 - 230,989 253,163 100 GENERAL FUND 15 1560 1001560 50205 WORKERS COMP - - - - 960 1,029 100 GENERAL FUND 15 1560 1001560 50210 RETIREMENT (FULL TIME) - - - - 27,518 29,328 100 GENERAL FUND 15 1560 1001560 50212 DEFERRED COMPENSATION ER - - - - 720 720 100 GENERAL FUND 15 1560 1001560 50213 UAL RETIREMENT - - - - 35,762 39,561 100 GENERAL FUND 15 1560 1001560 50220 MEDICARE - - - - 3,351 3,672 100 GENERAL FUND 15 1560 1001560 50225 HEALTH INSURANCE BENEFITS - - - - 41,040 41,040 100 GENERAL FUND 15 1560 1001560 50230 LIFE INSURANCE BENEFITS - - - - 356 398 100 GENERAL FUND 15 1560 1001560 50235 EMPLOYEE ASSISTANCE PROG - - - - 388 396 100 GENERAL FUND 15 1560 1001560 50240 UNEMPLOYMENT INSURANCE - - - - 362 390 100 GENERAL FUND 15 1560 1001560 50255 MISC DISABILITY INSURANCE - - - - 632 632 100 GENERAL FUND 15 1560 1001560 50260 RETIREE MEDICAL - - - - - - 100 GENERAL FUND 15 1560 1001560 50270 CONTRA PERSONNEL EXPENSE - - - - (21,226) (21,226) 100 GENERAL FUND 15 1560 1001560 51110 EMPLOYEE TRAINING - - - - 2,000 2,000 100 GENERAL FUND 15 1560 1001560 51120 EMPLOYEE TRAVEL, FOOD,LODGE - - - - 5,000 5,000 100 GENERAL FUND 15 1560 1001560 51420 TELECOMMUNICATIONS - - - 700 1,500 1,500 100 GENERAL FUND 15 1560 1001560 51510 PROFESSIONAL SUPPORT - 1,938 - 375 800 800 100 GENERAL FUND 15 1560 1001560 51520 SUPPORT SERVICES 180,673 35,181 100,000 8,520 106,143 72,500 100 GENERAL FUND 15 1560 1001560 52110 OFFICE/COMPUTER SUPPLIES - 1,720 100 3,000 500 500 100 GENERAL FUND 15 1560 1001560 52210 REPAIRS & MAINTENANCE 264 - 1,000 - - - 100 GENERAL FUND 15 1560 1001560 53120 EQUIPMENT/FURNITURE - - - - 9,465 - 100 GENERAL FUND 15 1560 1001560 54130 FLEET SERVICE CHARGE - - - - - - 100 GENERAL FUND 15 1560 1001560 54140 FACILITY SERVICE CHARGE - - - - 26,280 28,252 100 GENERAL FUND 15 1560 1001560 54145 INFO TECH SERVICE CHARGE - - - - - - 100 GENERAL FUND 15 1560 1001560 58120 DONATIONS - - - - - - 100 GENERAL FUND 15 1570 1001570 50110 SALARIES - - - - 121,551 134,010 100 GENERAL FUND 15 1570 1001570 50114 EARNED LEAVE CASHOUT - - - - - - 100 GENERAL FUND 15 1570 1001570 50205 WORKERS COMP - - - - 508 548 100 GENERAL FUND 15 1570 1001570 50210 RETIREMENT (FULL TIME) - - - - 14,574 15,626 100 GENERAL FUND 15 1570 1001570 50212 DEFERRED COMPENSATION ER - - - - 360 360 Page 3 of 29 ] 9.2 p. 160 of 794 City of Gilroy Expenditures by Division FY24 and FY25 Budget Line-Item Detail Fund Fund Name Department Division Organization Object Account Description 2021 Actuals 2022 Actuals 2023 Amended Budget 2023 Projected Actuals 2024 Recommended Budget 2025 Recommended Budget 100 GENERAL FUND 15 1570 1001570 50213 UAL RETIREMENT - - - - 18,940 21,078 100 GENERAL FUND 15 1570 1001570 50220 MEDICARE - - - - 1,763 1,944 100 GENERAL FUND 15 1570 1001570 50225 HEALTH INSURANCE BENEFITS - - - - 29,768 29,768 100 GENERAL FUND 15 1570 1001570 50230 LIFE INSURANCE BENEFITS - - - - 188 212 100 GENERAL FUND 15 1570 1001570 50235 EMPLOYEE ASSISTANCE PROG - - - - 194 198 100 GENERAL FUND 15 1570 1001570 50240 UNEMPLOYMENT INSURANCE - - - - 197 214 100 GENERAL FUND 15 1570 1001570 50255 MISC DISABILITY INSURANCE - - - - 316 316 100 GENERAL FUND 15 1570 1001570 50270 CONTRA PERSONNEL EXPENSE - - - - (11,242) (11,242) 100 GENERAL FUND 15 1570 1001570 51110 EMPLOYEE TRAINING - - - - - - 100 GENERAL FUND 15 1570 1001570 51120 EMPLOYEE TRAVEL, FOOD,LODGE - - - - - - 100 GENERAL FUND 15 1570 1001570 51420 TELECOMMUNICATIONS - - - - 1,200 1,200 100 GENERAL FUND 15 1570 1001570 51510 PROFESSIONAL SUPPORT - - - - 5,200 5,200 100 GENERAL FUND 15 1570 1001570 51630 CONTRACTUAL SERVICES - - - - 424,000 699,440 100 GENERAL FUND 15 1570 1001570 52610 PROGRAM EXPENSES - - - - 25,000 25,000 100 GENERAL FUND 15 1570 1001570 54130 FLEET SERVICE CHARGE - - - - - - 100 GENERAL FUND 15 1570 1001570 54140 FACILITY SERVICE CHARGE - - - - 13,140 14,126 100 GENERAL FUND 15 1570 1001570 54145 INFO TECH SERVICE CHARGE - - - - - - 100 GENERAL FUND 20 2000 1002000 50110 SALARIES 287,422 286,719 465,866 393,887 487,607 520,267 100 GENERAL FUND 20 2000 1002000 50114 EARNED LEAVE CASHOUT - - 9,770 9,770 - - 100 GENERAL FUND 20 2000 1002000 50120 WAGES/PART TIME 83,294 76,907 25,956 70,000 67,500 43,575 100 GENERAL FUND 20 2000 1002000 50130 OVERTIME 14,316 10,411 26,375 9,755 10,000 10,000 100 GENERAL FUND 20 2000 1002000 50150 OVERTIME MEALS - - - 80 - - 100 GENERAL FUND 20 2000 1002000 50205 WORKERS COMP 1,389 1,252 1,876 1,876 2,014 2,101 100 GENERAL FUND 20 2000 1002000 50210 RETIREMENT (FULL TIME) 97,131 127,177 47,066 42,240 57,738 59,891 100 GENERAL FUND 20 2000 1002000 50212 DEFERRED COMPENSATION - 8 1,296 859 1,314 1,314 100 GENERAL FUND 20 2000 1002000 50213 UAL RETIREMENT - - 76,918 76,918 75,036 80,789 100 GENERAL FUND 20 2000 1002000 50215 RETIREMENT (PART TIME) 17 635 714 325 1,519 980 100 GENERAL FUND 20 2000 1002000 50220 MEDICARE 5,127 6,324 7,609 7,227 8,202 8,327 100 GENERAL FUND 20 2000 1002000 50225 HEALTH INSURANCE BENEFITS 56,851 63,704 59,175 52,530 63,252 63,464 100 GENERAL FUND 20 2000 1002000 50230 LIFE INSURANCE BENEFITS 366 334 423 587 483 511 100 GENERAL FUND 20 2000 1002000 50235 EMPLOYEE ASSISTANCE PROG 522 538 699 602 709 723 100 GENERAL FUND 20 2000 1002000 50240 UNEMPLOYMENT INSURANCE 2,654 754 740 776 771 809 100 GENERAL FUND 20 2000 1002000 50255 MISC DISABILITY INSURANCE 681 784 751 778 954 954 100 GENERAL FUND 20 2000 1002000 50260 RETIREE MEDICAL - - - 3,000 1,800 1,800 100 GENERAL FUND 20 2000 1002000 50270 CONTRA PERSONNEL EXPENSE - - (42,985) - (44,536) (44,536) 100 GENERAL FUND 20 2000 1002000 51110 EMPLOYEE TRAINING - - - - 3,000 3,000 100 GENERAL FUND 20 2000 1002000 51120 EMPLOYEE TRAVEL, FOOD,LODGE - - - 1,000 2,500 2,500 100 GENERAL FUND 20 2000 1002000 51310 LEGAL FEES - 456 - - - - 100 GENERAL FUND 20 2000 1002000 51420 TELECOMMUNICATIONS 99 313 - - - - 100 GENERAL FUND 20 2000 1002000 51510 PROFESSIONAL SUPPORT 1,004 7,796 10,300 4,000 2,850 2,850 100 GENERAL FUND 20 2000 1002000 51620 AUDIT SERVICES 11,401 11,902 14,227 14,227 61,950 65,048 100 GENERAL FUND 20 2000 1002000 51630 CONTRACTUAL SERVICES 144,532 137,598 226,941 170,000 345,637 348,323 100 GENERAL FUND 20 2000 1002000 52110 OFFICE/COMPUTER SUPPLIES 3,063 35,016 10,300 7,000 3,500 3,500 100 GENERAL FUND 20 2000 1002000 54140 FACILITY SERVICE CHARGE - - - - 47,304 50,854 100 GENERAL FUND 20 2000 1002000 54145 INFO TECH SERVICE CHARGE - - - - - - 100 GENERAL FUND 20 2010 1002010 51630 CONTRACTUAL SERVICES - 99,155 101,806 114,000 - - 100 GENERAL FUND 20 2010 1002010 55130 CASH OVER SHORT - (0) - - - - 100 GENERAL FUND 25 2500 1002500 50110 SALARIES 395,326 573,451 658,282 554,770 713,290 757,022 100 GENERAL FUND 25 2500 1002500 50114 EARNED LEAVE CASHOUT - - 13,061 - - - 100 GENERAL FUND 25 2500 1002500 50120 WAGES/PART TIME 4,355 1,246 56,176 24,000 54,230 57,698 100 GENERAL FUND 25 2500 1002500 50130 OVERTIME 39 30 844 100 400 400 100 GENERAL FUND 25 2500 1002500 50205 WORKERS COMP 1,498 2,010 2,808 2,808 2,943 3,055 100 GENERAL FUND 25 2500 1002500 50210 RETIREMENT (FULL TIME) 121,873 169,048 69,162 58,183 82,811 85,488 100 GENERAL FUND 25 2500 1002500 50212 DEFERRED COMPENSATION - - 1,800 1,451 1,800 1,800 100 GENERAL FUND 25 2500 1002500 50213 UAL RETIREMENT - - 113,030 113,030 107,620 115,317 100 GENERAL FUND 25 2500 1002500 50215 RETIREMENT (PART TIME) 22 393 582 76 1,220 1,298 100 GENERAL FUND 25 2500 1002500 50220 MEDICARE 6,431 8,434 10,128 8,587 11,138 11,822 100 GENERAL FUND 25 2500 1002500 50225 HEALTH INSURANCE BENEFITS 67,644 112,705 142,126 115,841 143,652 145,253 100 GENERAL FUND 25 2500 1002500 50230 LIFE INSURANCE BENEFITS 384 463 1,031 778 1,093 1,165 100 GENERAL FUND 25 2500 1002500 50235 EMPLOYEE ASSISTANCE PROG 596 600 971 783 971 990 100 GENERAL FUND 25 2500 1002500 50240 UNEMPLOYMENT INSURANCE 3,449 935 1,088 1,032 1,112 1,160 100 GENERAL FUND 25 2500 1002500 50255 MISC DISABILITY INSURANCE 802 1,069 1,331 997 1,358 1,358 100 GENERAL FUND 25 2500 1002500 50270 CONTRA PERSONNEL EXPENSE - - (58,119) - (65,078) (65,078) 100 GENERAL FUND 25 2500 1002500 51110 EMPLOYEE TRAINING - - - - 59,025 57,225 Page 4 of 29 ] 9.2 p. 161 of 794 City of Gilroy Expenditures by Division FY24 and FY25 Budget Line-Item Detail Fund Fund Name Department Division Organization Object Account Description 2021 Actuals 2022 Actuals 2023 Amended Budget 2023 Projected Actuals 2024 Recommended Budget 2025 Recommended Budget 100 GENERAL FUND 25 2500 1002500 51120 EMPLOYEE TRAVEL, FOOD,LODGE - - - - 6,125 5,850 100 GENERAL FUND 25 2500 1002500 51210 RECRUITMENT COSTS 43,734 144,260 134,133 172,771 195,000 215,000 100 GENERAL FUND 25 2500 1002500 51220 EMPLOYEE PROGRAMS 25,379 19,168 79,870 79,870 60,245 60,245 100 GENERAL FUND 25 2500 1002500 51225 EMPLOYEE AWARDS - 5,230 - 12,400 12,400 14,900 100 GENERAL FUND 25 2500 1002500 51230 TUITION - - - - 2,000 2,000 100 GENERAL FUND 25 2500 1002500 51235 SAFETY COMMITTEE - (2,000) - 8,000 12,000 12,000 100 GENERAL FUND 25 2500 1002500 51310 LEGAL FEES 49,470 62,457 85,000 50,000 60,000 60,000 100 GENERAL FUND 25 2500 1002500 51325 HR POLICE LEGAL FEES 125,210 169,452 100,000 200,000 100,000 100,000 100 GENERAL FUND 25 2500 1002500 51330 HR FIRE LEGAL FEES 47,841 162,389 30,000 70,000 50,000 50,000 100 GENERAL FUND 25 2500 1002500 51410 UTILITIES - - - - - - 100 GENERAL FUND 25 2500 1002500 51420 TELECOMMUNICATIONS 702 505 1,380 420 480 480 100 GENERAL FUND 25 2500 1002500 51510 PROFESSIONAL SUPPORT 30,787 19,190 91,822 45,000 3,086 3,086 100 GENERAL FUND 25 2500 1002500 51530 MEETING EXPENSES - - - - - - 100 GENERAL FUND 25 2500 1002500 51630 CONTRACTUAL SERVICES 1,520 27,130 17,600 24,000 21,300 21,300 100 GENERAL FUND 25 2500 1002500 52110 OFFICE/COMPUTER SUPPLIES 1,386 1,301 3,162 2,200 3,070 3,070 100 GENERAL FUND 25 2500 1002500 54140 FACILITY SERVICE CHARGE - - - - 65,701 70,631 100 GENERAL FUND 25 2500 1002500 54145 INFO TECH SERVICE CHARGE - - - - - - 100 GENERAL FUND 30 3000 1003000 50110 SALARIES 679,144 741,666 841,790 857,968 1,455,470 1,554,413 100 GENERAL FUND 30 3000 1003000 50114 EARNED LEAVE CASHOUT - - 23,037 - - - 100 GENERAL FUND 30 3000 1003000 50120 WAGES/PART TIME 87,400 19,961 75,776 46,576 32,376 30,000 100 GENERAL FUND 30 3000 1003000 50130 OVERTIME 944 3,842 3,790 1,000 2,014 2,014 100 GENERAL FUND 30 3000 1003000 50150 OVERTIME MEALS - - - - - - 100 GENERAL FUND 30 3000 1003000 50205 WORKERS COMP 32,467 33,235 22,661 22,661 46,168 47,714 100 GENERAL FUND 30 3000 1003000 50210 RETIREMENT (FULL TIME) 271,590 281,657 90,371 129,830 172,662 179,301 100 GENERAL FUND 30 3000 1003000 50212 DEFERRED COMPENSATION - - 2,160 2,160 3,240 3,240 100 GENERAL FUND 30 3000 1003000 50213 UAL RETIREMENT - - 147,692 147,692 224,390 241,864 100 GENERAL FUND 30 3000 1003000 50215 RETIREMENT (PART TIME) 50 2,318 2,084 414 728 675 100 GENERAL FUND 30 3000 1003000 50220 MEDICARE 10,846 10,881 12,950 13,744 21,690 23,092 100 GENERAL FUND 30 3000 1003000 50225 HEALTH INSURANCE BENEFITS 102,118 122,717 142,361 135,825 233,192 234,793 100 GENERAL FUND 30 3000 1003000 50230 LIFE INSURANCE BENEFITS 426 505 1,354 1,211 2,286 2,446 100 GENERAL FUND 30 3000 1003000 50235 EMPLOYEE ASSISTANCE PROG 894 899 1,165 1,165 1,747 1,782 100 GENERAL FUND 30 3000 1003000 50240 UNEMPLOYMENT INSURANCE 519 1,176 1,393 1,291 2,271 2,384 100 GENERAL FUND 30 3000 1003000 50245 UNIFORM & TOOL ALLOWANCE 2,800 2,800 2,800 2,800 5,600 5,600 100 GENERAL FUND 30 3000 1003000 50250 SAFETY DISABILITY INSURAN 421 795 816 816 1,728 1,728 100 GENERAL FUND 30 3000 1003000 50255 MISC DISABILITY INSURANCE 802 832 1,022 927 1,247 1,247 100 GENERAL FUND 30 3000 1003000 50260 RETIREE MEDICAL 77,763 3,756 3,600 21,608 3,600 3,600 100 GENERAL FUND 30 3000 1003000 50270 CONTRA PERSONNEL EXPENSE - - (77,953) - (132,664) (132,664) 100 GENERAL FUND 30 3000 1003000 50310 APPAREL, BOOTS, PPE - 1,127 - - - - 100 GENERAL FUND 30 3000 1003000 51110 EMPLOYEE TRAINING - - - - 7,389 7,389 100 GENERAL FUND 30 3000 1003000 51120 EMPLOYEE TRAVEL, FOOD,LODGE - - - - 6,522 6,522 100 GENERAL FUND 30 3000 1003000 51410 UTILITIES - - - - - - 100 GENERAL FUND 30 3000 1003000 51420 TELECOMMUNICATIONS 40,681 38,680 45,000 44,523 45,000 45,000 100 GENERAL FUND 30 3000 1003000 51510 PROFESSIONAL SUPPORT 8,793 19,398 16,333 15,286 4,504 4,504 100 GENERAL FUND 30 3000 1003000 51530 MEETING EXPENSES - - - - - - 100 GENERAL FUND 30 3000 1003000 51630 CONTRACTUAL SERVICES 13,589 19,559 16,779 21,983 21,640 21,640 100 GENERAL FUND 30 3000 1003000 52110 OFFICE/COMPUTER SUPPLIES 7,924 8,271 8,641 18,179 9,737 9,737 100 GENERAL FUND 30 3000 1003000 52150 DEPARTMENT SUPPLIES - 194,324 233,202 285,615 781,837 644,116 100 GENERAL FUND 30 3000 1003000 52210 REPAIRS & MAINTENANCE - - - - - - 100 GENERAL FUND 30 3000 1003000 52610 PROGRAM EXPENSES 69,886 98,455 75,191 50,482 75,191 75,191 100 GENERAL FUND 30 3000 1003000 53120 EQUIPMENT/FURNITURE - 13,380 - - - - 100 GENERAL FUND 30 3000 1003000 54130 FLEET SERVICE CHARGE 696,005 802,638 896,584 896,584 843,366 858,273 100 GENERAL FUND 30 3000 1003000 54135 EQUIPMENT SERVICE CHARGE 31,637 - - - - - 100 GENERAL FUND 30 3000 1003000 54140 FACILITY SERVICE CHARGE 555,305 651,754 413,969 413,969 1,617,294 1,440,874 100 GENERAL FUND 30 3000 1003000 54145 INFO TECH SERVICE CHARGE 1,479,328 932,034 1,128,461 1,150,780 1,603,283 1,523,919 100 GENERAL FUND 30 3000 1003000 55130 CASH OVER SHORT - - - - - - 100 GENERAL FUND 30 3010 1003010 50110 SALARIES 7,718,979 7,790,495 9,181,307 8,128,705 9,122,134 9,977,341 100 GENERAL FUND 30 3010 1003010 50114 EARNED LEAVE CASHOUT - - 12,435 1,722 - - 100 GENERAL FUND 30 3010 1003010 50120 WAGES/PART TIME - 42,739 - - - - 100 GENERAL FUND 30 3010 1003010 50130 OVERTIME 649,101 793,533 731,039 967,853 793,027 793,027 100 GENERAL FUND 30 3010 1003010 50140 RESERVE OFFICERS - 750 1,551 - 1,551 1,551 100 GENERAL FUND 30 3010 1003010 50150 OVERTIME MEALS - - - - 390 390 100 GENERAL FUND 30 3010 1003010 50205 WORKERS COMP 326,940 352,057 424,789 424,789 413,651 442,723 100 GENERAL FUND 30 3010 1003010 50210 RETIREMENT (FULL TIME) 3,611,901 3,827,856 1,760,553 1,545,735 1,955,354 2,073,181 100 GENERAL FUND 30 3010 1003010 50212 DEFERRED COMPENSATION - - 23,760 1,337 23,040 23,760 Page 5 of 29 ] 9.2 p. 162 of 794 City of Gilroy Expenditures by Division FY24 and FY25 Budget Line-Item Detail Fund Fund Name Department Division Organization Object Account Description 2021 Actuals 2022 Actuals 2023 Amended Budget 2023 Projected Actuals 2024 Recommended Budget 2025 Recommended Budget 100 GENERAL FUND 30 3010 1003010 50213 UAL RETIREMENT - - 2,970,910 2,970,910 2,819,427 3,183,641 100 GENERAL FUND 30 3010 1003010 50215 RETIREMENT (PART TIME) 85 94 - 2,900 - - 100 GENERAL FUND 30 3010 1003010 50220 MEDICARE 120,345 125,786 144,978 136,067 144,799 157,350 100 GENERAL FUND 30 3010 1003010 50225 HEALTH INSURANCE BENEFITS 1,341,419 1,412,496 1,746,293 1,456,651 1,746,633 1,898,378 100 GENERAL FUND 30 3010 1003010 50230 LIFE INSURANCE BENEFITS 2,031 2,282 2,574 2,084 1,957 2,042 100 GENERAL FUND 30 3010 1003010 50235 EMPLOYEE ASSISTANCE PROG 9,391 9,423 12,815 11,019 12,426 13,071 100 GENERAL FUND 30 3010 1003010 50240 UNEMPLOYMENT INSURANCE 49,653 12,184 13,458 13,327 12,688 13,676 100 GENERAL FUND 30 3010 1003010 50245 UNIFORM & TOOL ALLOWANCE 79,554 78,869 71,501 80,852 69,167 78,967 100 GENERAL FUND 30 3010 1003010 50250 SAFETY DISABILITY INSURAN 21,694 23,542 25,296 21,981 25,920 26,784 100 GENERAL FUND 30 3010 1003010 50255 MISC DISABILITY INSURANCE 475 639 805 498 821 821 100 GENERAL FUND 30 3010 1003010 50260 RETIREE MEDICAL - 57,273 238,440 42,338 87,240 75,540 100 GENERAL FUND 30 3010 1003010 50265 RMT BENEFIT 88,029 165,533 162,000 139,388 216,000 223,200 100 GENERAL FUND 30 3010 1003010 50270 CONTRA PERSONNEL EXPENSE - - (918,662) - (843,655) (843,655) 100 GENERAL FUND 30 3010 1003010 50310 APPAREL, BOOTS, PPE 2,230 4,197 2,632 10,265 - - 100 GENERAL FUND 30 3010 1003010 51110 EMPLOYEE TRAINING - - - - 32,896 32,896 100 GENERAL FUND 30 3010 1003010 51120 EMPLOYEE TRAVEL, FOOD,LODGE - - - - 18,102 18,102 100 GENERAL FUND 30 3010 1003010 51510 PROFESSIONAL SUPPORT 12,628 51,019 43,557 61,859 1,840 1,840 100 GENERAL FUND 30 3010 1003010 51630 CONTRACTUAL SERVICES 136,814 142,134 153,802 152,862 161,998 158,878 100 GENERAL FUND 30 3010 1003010 51645 COUNTY BILLINGS - - - - - - 100 GENERAL FUND 30 3010 1003010 52110 OFFICE/COMPUTER SUPPLIES 68,547 93,578 79,013 86,111 86,844 86,844 100 GENERAL FUND 30 3010 1003010 52210 REPAIRS & MAINTENANCE - 70 171 - - - 100 GENERAL FUND 30 3010 1003010 52610 PROGRAM EXPENSES - - - - - - 100 GENERAL FUND 30 3010 1003010 52810 AMMUNITION 66,043 92,141 80,760 80,760 100,692 100,692 100 GENERAL FUND 30 3010 1003010 52830 POLICE RESERVES 707 3,245 14,095 3,947 9,432 5,669 100 GENERAL FUND 30 3010 1003010 52850 UNET - - - - - - 100 GENERAL FUND 30 3010 1003010 52860 FIRE ARMS TRAINING 22,463 23,995 - 13,875 15,000 15,000 100 GENERAL FUND 30 3010 1003010 52870 ANIMALS 23,670 9,870 23,763 8,883 10,935 10,935 100 GENERAL FUND 30 3010 1003010 54110 INTERFUND TRANSFER OUT 118,965 156,455 163,672 163,672 - - 100 GENERAL FUND 30 3010 1003010 55130 CASH OVER SHORT - - - - - - 100 GENERAL FUND 30 3020 1003020 50110 SALARIES 700,129 805,409 851,262 725,770 1,196,124 1,269,050 100 GENERAL FUND 30 3020 1003020 50114 EARNED LEAVE CASHOUT - - - - - - 100 GENERAL FUND 30 3020 1003020 50130 OVERTIME 45,044 64,339 83,651 86,112 89,324 89,324 100 GENERAL FUND 30 3020 1003020 50150 OVERTIME MEALS - - - - - - 100 GENERAL FUND 30 3020 1003020 50205 WORKERS COMP 29,654 35,155 39,402 39,402 54,272 56,301 100 GENERAL FUND 30 3020 1003020 50210 RETIREMENT (FULL TIME) 336,425 382,325 169,210 144,406 260,534 267,932 100 GENERAL FUND 30 3020 1003020 50212 DEFERRED COMPENSATION - - 2,160 - 2,880 2,880 100 GENERAL FUND 30 3020 1003020 50213 UAL RETIREMENT - - 285,940 285,940 376,392 412,422 100 GENERAL FUND 30 3020 1003020 50220 MEDICARE 11,109 12,401 13,660 12,050 18,784 19,843 100 GENERAL FUND 30 3020 1003020 50225 HEALTH INSURANCE BENEFITS 133,078 139,042 143,456 111,247 236,214 248,025 100 GENERAL FUND 30 3020 1003020 50230 LIFE INSURANCE BENEFITS 140 158 136 111 181 184 100 GENERAL FUND 30 3020 1003020 50235 EMPLOYEE ASSISTANCE PROG 820 882 1,165 995 1,553 1,584 100 GENERAL FUND 30 3020 1003020 50240 UNEMPLOYMENT INSURANCE 4,520 1,176 1,243 1,276 1,657 1,730 100 GENERAL FUND 30 3020 1003020 50245 UNIFORM & TOOL ALLOWANCE 6,767 8,712 7,000 8,038 9,800 9,800 100 GENERAL FUND 30 3020 1003020 50250 SAFETY DISABILITY INSURAN 2,017 2,351 2,448 2,091 3,456 3,456 100 GENERAL FUND 30 3020 1003020 50260 RETIREE MEDICAL - 6,469 16,200 7,200 - - 100 GENERAL FUND 30 3020 1003020 50265 RMT BENEFIT - 750 16,200 13,838 28,800 28,800 100 GENERAL FUND 30 3020 1003020 50270 CONTRA PERSONNEL EXPENSE - - (93,658) - (110,623) (110,623) 100 GENERAL FUND 30 3020 1003020 50310 APPAREL, BOOTS, PPE 302 - - - - - 100 GENERAL FUND 30 3020 1003020 51110 EMPLOYEE TRAINING - - - - 5,835 5,835 100 GENERAL FUND 30 3020 1003020 51120 EMPLOYEE TRAVEL, FOOD,LODGE - - - - 3,098 3,098 100 GENERAL FUND 30 3020 1003020 51510 PROFESSIONAL SUPPORT 1,457 8,133 6,828 10,596 200 200 100 GENERAL FUND 30 3020 1003020 51630 CONTRACTUAL SERVICES 22,604 18,279 19,627 21,967 25,105 25,105 100 GENERAL FUND 30 3020 1003020 51645 COUNTY BILLINGS 2,633 - - - - - 100 GENERAL FUND 30 3020 1003020 52110 OFFICE/COMPUTER SUPPLIES 15 - - - - - 100 GENERAL FUND 30 3020 1003020 52820 INVESTIGATIVE FND SPC ACT - - - - - - 100 GENERAL FUND 30 3020 1003020 52850 UNET - - - - - - 100 GENERAL FUND 30 3030 1003030 50110 SALARIES 1,188,236 1,066,436 1,539,991 1,145,472 1,737,224 1,954,375 100 GENERAL FUND 30 3030 1003030 50114 EARNED LEAVE CASHOUT - - - - - - 100 GENERAL FUND 30 3030 1003030 50120 WAGES/PART TIME - 42,331 51,500 79,410 58,044 58,044 100 GENERAL FUND 30 3030 1003030 50130 OVERTIME 193,871 215,789 130,913 217,992 190,225 190,225 100 GENERAL FUND 30 3030 1003030 50150 OVERTIME MEALS 1,850 1,870 2,466 2,466 1,686 1,686 100 GENERAL FUND 30 3030 1003030 50205 WORKERS COMP 4,452 3,874 36,406 36,406 40,291 44,332 100 GENERAL FUND 30 3030 1003030 50210 RETIREMENT (FULL TIME) 372,990 390,149 165,047 124,029 208,593 228,172 100 GENERAL FUND 30 3030 1003030 50212 DEFERRED COMPENSATION - - 4,320 2,931 4,680 5,040 Page 6 of 29 ] 9.2 p. 163 of 794 City of Gilroy Expenditures by Division FY24 and FY25 Budget Line-Item Detail Fund Fund Name Department Division Organization Object Account Description 2021 Actuals 2022 Actuals 2023 Amended Budget 2023 Projected Actuals 2024 Recommended Budget 2025 Recommended Budget 100 GENERAL FUND 30 3030 1003030 50213 UAL RETIREMENT - - 269,732 269,732 271,086 307,787 100 GENERAL FUND 30 3030 1003030 50215 RETIREMENT (PART TIME) 277 8 - 399 1,306 1,306 100 GENERAL FUND 30 3030 1003030 50220 MEDICARE 19,682 19,468 24,308 21,705 28,901 32,055 100 GENERAL FUND 30 3030 1003030 50225 HEALTH INSURANCE BENEFITS 230,410 213,511 287,048 178,981 316,816 346,584 100 GENERAL FUND 30 3030 1003030 50230 LIFE INSURANCE BENEFITS 2,198 2,265 1,957 1,421 2,108 2,303 100 GENERAL FUND 30 3030 1003030 50235 EMPLOYEE ASSISTANCE PROG 1,938 1,898 2,524 1,869 2,718 2,971 100 GENERAL FUND 30 3030 1003030 50240 UNEMPLOYMENT INSURANCE 889 1,990 2,387 2,185 2,579 2,857 100 GENERAL FUND 30 3030 1003030 50245 UNIFORM & TOOL ALLOWANCE 6,750 5,875 5,000 5,250 7,000 7,500 100 GENERAL FUND 30 3030 1003030 50255 MISC DISABILITY INSURANCE 2,056 2,109 2,616 1,937 2,874 3,079 100 GENERAL FUND 30 3030 1003030 50260 RETIREE MEDICAL - 3,260 6,000 6,023 9,600 9,600 100 GENERAL FUND 30 3030 1003030 50270 CONTRA PERSONNEL EXPENSE - - (131,569) - (160,666) (160,666) 100 GENERAL FUND 30 3030 1003030 50310 APPAREL, BOOTS, PPE - - - - - - 100 GENERAL FUND 30 3030 1003030 51110 EMPLOYEE TRAINING - - - - 6,200 6,200 100 GENERAL FUND 30 3030 1003030 51120 EMPLOYEE TRAVEL, FOOD,LODGE - - - - 1,416 1,416 100 GENERAL FUND 30 3030 1003030 51410 UTILITIES - - - - - - 100 GENERAL FUND 30 3030 1003030 51420 TELECOMMUNICATIONS - - - - - - 100 GENERAL FUND 30 3030 1003030 51510 PROFESSIONAL SUPPORT 301 2,306 4,558 5,641 995 995 100 GENERAL FUND 30 3030 1003030 51630 CONTRACTUAL SERVICES 48,515 55,412 57,383 59,509 56,642 57,758 100 GENERAL FUND 30 3030 1003030 52110 OFFICE/COMPUTER SUPPLIES 4,404 5,717 5,450 12,943 5,450 5,450 100 GENERAL FUND 30 3030 1003030 52210 REPAIRS & MAINTENANCE 9,302 11,397 25,115 7,580 10,000 10,000 100 GENERAL FUND 30 3040 1003040 50110 SALARIES 599,521 630,983 786,901 635,097 843,141 897,675 100 GENERAL FUND 30 3040 1003040 50114 EARNED LEAVE CASHOUT - - 3,992 - - - 100 GENERAL FUND 30 3040 1003040 50120 WAGES/PART TIME 10,777 - 36,947 - 68,954 43,128 100 GENERAL FUND 30 3040 1003040 50130 OVERTIME 21,980 6,039 17,304 45,058 18,742 18,742 100 GENERAL FUND 30 3040 1003040 50150 OVERTIME MEALS - - - - 390 390 100 GENERAL FUND 30 3040 1003040 50205 WORKERS COMP 2,287 2,208 16,148 16,148 16,886 17,620 100 GENERAL FUND 30 3040 1003040 50210 RETIREMENT (FULL TIME) 187,535 212,131 84,412 63,099 101,094 104,658 100 GENERAL FUND 30 3040 1003040 50212 DEFERRED COMPENSATION - - 2,880 1,903 2,880 2,880 100 GENERAL FUND 30 3040 1003040 50213 UAL RETIREMENT - - 137,953 137,953 131,380 141,176 100 GENERAL FUND 30 3040 1003040 50215 RETIREMENT (PART TIME) 62 701 1,016 - 1,551 970 100 GENERAL FUND 30 3040 1003040 50220 MEDICARE 9,898 10,489 12,869 10,353 13,546 13,962 100 GENERAL FUND 30 3040 1003040 50225 HEALTH INSURANCE BENEFITS 159,569 146,646 167,975 125,620 167,975 167,975 100 GENERAL FUND 30 3040 1003040 50230 LIFE INSURANCE BENEFITS 1,374 1,439 1,402 1,121 1,419 1,458 100 GENERAL FUND 30 3040 1003040 50235 EMPLOYEE ASSISTANCE PROG 1,342 1,332 1,747 1,359 1,747 1,782 100 GENERAL FUND 30 3040 1003040 50240 UNEMPLOYMENT INSURANCE 4,482 1,117 1,274 1,230 1,301 1,361 100 GENERAL FUND 30 3040 1003040 50245 UNIFORM & TOOL ALLOWANCE 3,375 3,042 3,000 2,563 3,000 3,000 100 GENERAL FUND 30 3040 1003040 50255 MISC DISABILITY INSURANCE 1,509 1,553 1,920 1,386 1,958 1,958 100 GENERAL FUND 30 3040 1003040 50260 RETIREE MEDICAL - - - - 4,800 4,800 100 GENERAL FUND 30 3040 1003040 50270 CONTRA PERSONNEL EXPENSE - - (73,302) - (77,793) (77,793) 100 GENERAL FUND 30 3040 1003040 50310 APPAREL, BOOTS, PPE - - - - - - 100 GENERAL FUND 30 3040 1003040 51110 EMPLOYEE TRAINING - - - - 4,384 4,384 100 GENERAL FUND 30 3040 1003040 51120 EMPLOYEE TRAVEL, FOOD,LODGE - - - - 2,701 2,701 100 GENERAL FUND 30 3040 1003040 51510 PROFESSIONAL SUPPORT (110) 907 7,895 6,589 460 460 100 GENERAL FUND 30 3040 1003040 51630 CONTRACTUAL SERVICES 3,271 2,348 3,472 6,478 4,177 4,177 100 GENERAL FUND 30 3040 1003040 51645 COUNTY BILLINGS 9,057 11,659 9,865 7,833 - - 100 GENERAL FUND 30 3040 1003040 52110 OFFICE/COMPUTER SUPPLIES 10,930 18,287 15,980 8,624 9,300 9,300 100 GENERAL FUND 30 3040 1003040 52210 REPAIRS & MAINTENANCE 505 - - - - - 100 GENERAL FUND 35 3500 1003500 50110 SALARIES 143,535 351,241 434,584 429,643 482,657 504,934 100 GENERAL FUND 35 3500 1003500 50114 EARNED LEAVE CASHOUT - - 12,906 12,906 - - 100 GENERAL FUND 35 3500 1003500 50120 WAGES/PART TIME 60,266 9,888 - - - - 100 GENERAL FUND 35 3500 1003500 50130 OVERTIME - - - - - - 100 GENERAL FUND 35 3500 1003500 50150 OVERTIME MEALS - - - - - - 100 GENERAL FUND 35 3500 1003500 50205 WORKERS COMP 16,268 29,059 23,656 23,656 25,277 25,937 100 GENERAL FUND 35 3500 1003500 50210 RETIREMENT (FULL TIME) 115,840 139,484 46,180 48,634 56,381 57,372 100 GENERAL FUND 35 3500 1003500 50212 DEFERRED COMPENSATION - - 1,080 720 1,080 1,080 100 GENERAL FUND 35 3500 1003500 50213 UAL RETIREMENT - - 75,470 75,470 73,272 77,391 100 GENERAL FUND 35 3500 1003500 50215 RETIREMENT (PART TIME) - 704 1,020 - - - 100 GENERAL FUND 35 3500 1003500 50220 MEDICARE 4,330 5,418 7,256 6,658 7,017 7,340 100 GENERAL FUND 35 3500 1003500 50225 HEALTH INSURANCE BENEFITS 18,579 38,809 45,136 41,471 45,713 46,320 100 GENERAL FUND 35 3500 1003500 50230 LIFE INSURANCE BENEFITS 199 256 704 621 754 800 100 GENERAL FUND 35 3500 1003500 50235 EMPLOYEE ASSISTANCE PROG 298 450 582 582 582 594 100 GENERAL FUND 35 3500 1003500 50240 UNEMPLOYMENT INSURANCE 2,300 599 732 660 762 784 100 GENERAL FUND 35 3500 1003500 50245 UNIFORM & TOOL ALLOWANCE 275 1,100 1,100 1,100 1,100 1,100 100 GENERAL FUND 35 3500 1003500 50250 SAFETY DISABILITY INSURAN 264 393 354 354 354 354 Page 7 of 29 ] 9.2 p. 164 of 794 City of Gilroy Expenditures by Division FY24 and FY25 Budget Line-Item Detail Fund Fund Name Department Division Organization Object Account Description 2021 Actuals 2022 Actuals 2023 Amended Budget 2023 Projected Actuals 2024 Recommended Budget 2025 Recommended Budget 100 GENERAL FUND 35 3500 1003500 50255 MISC DISABILITY INSURANCE 158 336 511 474 521 521 100 GENERAL FUND 35 3500 1003500 50260 RETIREE MEDICAL 24,481 - - - - - 100 GENERAL FUND 35 3500 1003500 50270 CONTRA PERSONNEL EXPENSE - - (37,635) - (43,767) (43,767) 100 GENERAL FUND 35 3500 1003500 50310 APPAREL, BOOTS, PPE - - - - - - 100 GENERAL FUND 35 3500 1003500 51110 EMPLOYEE TRAINING - - - - 29,300 28,050 100 GENERAL FUND 35 3500 1003500 51120 EMPLOYEE TRAVEL, FOOD,LODGE - - - - 1,500 1,500 100 GENERAL FUND 35 3500 1003500 51410 UTILITIES - - - - - - 100 GENERAL FUND 35 3500 1003500 51420 TELECOMMUNICATIONS 22,968 20,814 20,500 20,500 25,940 25,940 100 GENERAL FUND 35 3500 1003500 51510 PROFESSIONAL SUPPORT 26,896 28,503 22,900 44,249 3,500 3,500 100 GENERAL FUND 35 3500 1003500 51520 SUPPORT SERVICES - - - - - - 100 GENERAL FUND 35 3500 1003500 51630 CONTRACTUAL SERVICES 118,834 155,830 178,924 198,780 250,200 235,200 100 GENERAL FUND 35 3500 1003500 52110 OFFICE/COMPUTER SUPPLIES 3,477 3,059 3,000 3,000 3,650 3,650 100 GENERAL FUND 35 3500 1003500 52150 DEPARTMENT SUPPLIES 1,694 1,082 1,000 1,000 - - 100 GENERAL FUND 35 3500 1003500 52210 REPAIRS & MAINTENANCE 26 - - - - - 100 GENERAL FUND 35 3500 1003500 53120 EQUIPMENT/FURNITURE - 152,979 - - - - 100 GENERAL FUND 35 3500 1003500 54130 FLEET SERVICE CHARGE 327,739 383,827 926,923 926,923 746,130 759,318 100 GENERAL FUND 35 3500 1003500 54135 EQUIPMENT SERVICE CHARGE 6,765 - - - - - 100 GENERAL FUND 35 3500 1003500 54140 FACILITY SERVICE CHARGE 163,824 190,914 127,663 127,663 578,166 621,554 100 GENERAL FUND 35 3500 1003500 54145 INFO TECH SERVICE CHARGE 101,393 115,331 117,693 118,944 210,830 156,038 100 GENERAL FUND 35 3500 1003500 55130 CASH OVER SHORT - - - - - - 100 GENERAL FUND 35 3510 1003510 50110 SALARIES 4,636,737 4,804,994 5,625,785 4,914,960 5,755,353 6,113,022 100 GENERAL FUND 35 3510 1003510 50114 EARNED LEAVE CASHOUT - - 18,978 - - - 100 GENERAL FUND 35 3510 1003510 50120 WAGES/PART TIME 68,732 139,148 - 30,000 - - 100 GENERAL FUND 35 3510 1003510 50130 OVERTIME 1,846,234 1,925,954 1,027,089 1,630,000 1,135,569 763,528 100 GENERAL FUND 35 3510 1003510 50150 OVERTIME MEALS - - - - - - 100 GENERAL FUND 35 3510 1003510 50205 WORKERS COMP 375,608 407,810 538,101 538,101 538,293 558,360 100 GENERAL FUND 35 3510 1003510 50210 RETIREMENT (FULL TIME) 2,486,959 2,509,832 1,071,907 975,797 1,195,353 1,229,605 100 GENERAL FUND 35 3510 1003510 50212 DEFERRED COMPENSATION - - 14,760 982 14,760 15,480 100 GENERAL FUND 35 3510 1003510 50213 UAL RETIREMENT - - 1,807,748 1,807,748 1,715,498 1,877,412 100 GENERAL FUND 35 3510 1003510 50215 RETIREMENT (PART TIME) 9,567 192 - 932 - - 100 GENERAL FUND 35 3510 1003510 50220 MEDICARE 82,110 83,909 91,101 95,832 99,468 99,170 100 GENERAL FUND 35 3510 1003510 50225 HEALTH INSURANCE BENEFITS 901,817 848,539 982,608 780,439 1,027,273 1,109,687 100 GENERAL FUND 35 3510 1003510 50230 LIFE INSURANCE BENEFITS 2,007 2,128 2,657 2,190 2,734 2,932 100 GENERAL FUND 35 3510 1003510 50235 EMPLOYEE ASSISTANCE PROG 6,111 6,010 7,961 6,601 7,961 8,516 100 GENERAL FUND 35 3510 1003510 50240 UNEMPLOYMENT INSURANCE 3,517 8,004 8,395 8,718 8,180 8,541 100 GENERAL FUND 35 3510 1003510 50245 UNIFORM & TOOL ALLOWANCE 3,025 38,043 36,301 37,539 44,002 46,202 100 GENERAL FUND 35 3510 1003510 50250 SAFETY DISABILITY INSURAN 10,836 11,794 12,462 10,318 12,462 13,062 100 GENERAL FUND 35 3510 1003510 50260 RETIREE MEDICAL - 43,199 79,200 9,030 14,400 12,300 100 GENERAL FUND 35 3510 1003510 50265 RMT BENEFIT 43,358 4,500 68,400 56,025 68,400 108,000 100 GENERAL FUND 35 3510 1003510 50270 CONTRA PERSONNEL EXPENSE - - (610,000) - (524,311) (524,311) 100 GENERAL FUND 35 3510 1003510 50310 APPAREL, BOOTS, PPE - - - - - - 100 GENERAL FUND 35 3510 1003510 51110 EMPLOYEE TRAINING - - - - - - 100 GENERAL FUND 35 3510 1003510 51120 EMPLOYEE TRAVEL, FOOD,LODGE - - - - - - 100 GENERAL FUND 35 3510 1003510 51420 TELECOMMUNICATIONS - - - - - - 100 GENERAL FUND 35 3510 1003510 51510 PROFESSIONAL SUPPORT - - - - - - 100 GENERAL FUND 35 3510 1003510 51520 SUPPORT SERVICES 6,996 12,717 6,680 9,500 8,180 8,180 100 GENERAL FUND 35 3510 1003510 51630 CONTRACTUAL SERVICES 3,878 - - - - - 100 GENERAL FUND 35 3510 1003510 52110 OFFICE/COMPUTER SUPPLIES 2,009 2,890 3,000 3,000 3,650 3,650 100 GENERAL FUND 35 3510 1003510 52150 DEPARTMENT SUPPLIES 230,437 426,156 319,276 319,274 1,417,729 311,228 100 GENERAL FUND 35 3510 1003510 52210 REPAIRS & MAINTENANCE 72,181 48,221 97,171 100,000 90,758 91,003 100 GENERAL FUND 35 3510 1003510 52410 PUBLIC EDUCATION - - 2,600 1,500 3,800 3,800 100 GENERAL FUND 35 3510 1003510 54110 INTERFUND TRANSFER OUT 5,000 - - - - - 100 GENERAL FUND 35 3510 1003510 57130 LEASE PRINCIPAL - - - - 233,754 238,327 100 GENERAL FUND 35 3510 1003510 57135 LEASE INTEREST - - - - 20,201 15,629 100 GENERAL FUND 40 4000 1004000 50110 SALARIES 31,459 172,844 313,172 287,571 367,821 399,757 100 GENERAL FUND 40 4000 1004000 50114 EARNED LEAVE CASHOUT - - 11,337 6,814 - - 100 GENERAL FUND 40 4000 1004000 50120 WAGES/PART TIME - 62,718 - 13,530 - - 100 GENERAL FUND 40 4000 1004000 50130 OVERTIME - 214 - - - - 100 GENERAL FUND 40 4000 1004000 50205 WORKERS COMP 118 802 1,336 1,336 1,494 1,589 100 GENERAL FUND 40 4000 1004000 50210 RETIREMENT (FULL TIME) - 75,674 33,509 30,800 42,841 45,286 100 GENERAL FUND 40 4000 1004000 50212 DEFERRED COMPENSATION - - 666 617 702 702 100 GENERAL FUND 40 4000 1004000 50213 UAL RETIREMENT - - 54,764 54,764 55,676 61,088 100 GENERAL FUND 40 4000 1004000 50215 RETIREMENT (PART TIME) - - - - - - 100 GENERAL FUND 40 4000 1004000 50220 MEDICARE - 3,749 4,707 4,800 5,336 5,799 Page 8 of 29 ] 9.2 p. 165 of 794 City of Gilroy Expenditures by Division FY24 and FY25 Budget Line-Item Detail Fund Fund Name Department Division Organization Object Account Description 2021 Actuals 2022 Actuals 2023 Amended Budget 2023 Projected Actuals 2024 Recommended Budget 2025 Recommended Budget 100 GENERAL FUND 40 4000 1004000 50225 HEALTH INSURANCE BENEFITS - 31,542 39,132 17,566 41,708 43,230 100 GENERAL FUND 40 4000 1004000 50230 LIFE INSURANCE BENEFITS - 46 453 389 535 594 100 GENERAL FUND 40 4000 1004000 50235 EMPLOYEE ASSISTANCE PROG - 270 359 336 379 386 100 GENERAL FUND 40 4000 1004000 50240 UNEMPLOYMENT INSURANCE 977 489 523 470 570 609 100 GENERAL FUND 40 4000 1004000 50255 MISC DISABILITY INSURANCE - 459 573 486 616 616 100 GENERAL FUND 40 4000 1004000 50260 RETIREE MEDICAL 7,200 1,956 3,600 2,258 3,600 600 100 GENERAL FUND 40 4000 1004000 50270 CONTRA PERSONNEL EXPENSE - - (25,267) - (33,045) (33,045) 100 GENERAL FUND 40 4000 1004000 51110 EMPLOYEE TRAINING - - - - 1,700 1,700 100 GENERAL FUND 40 4000 1004000 51120 EMPLOYEE TRAVEL, FOOD,LODGE - - - - 2,400 2,400 100 GENERAL FUND 40 4000 1004000 51410 UTILITIES - - - - - - 100 GENERAL FUND 40 4000 1004000 51420 TELECOMMUNICATIONS 2,668 1,193 1,704 1,472 1,524 1,601 100 GENERAL FUND 40 4000 1004000 51510 PROFESSIONAL SUPPORT 1,060 3,073 1,200 2,000 970 1,150 100 GENERAL FUND 40 4000 1004000 51630 CONTRACTUAL SERVICES 18,627 6,498 6,240 6,415 30,000 - 100 GENERAL FUND 40 4000 1004000 52110 OFFICE/COMPUTER SUPPLIES 1,517 6,754 2,000 2,200 7,500 7,500 100 GENERAL FUND 40 4000 1004000 53120 EQUIPMENT/FURNITURE - - - - 2,000 2,000 100 GENERAL FUND 40 4000 1004000 54130 FLEET SERVICE CHARGE 52 994 1,071 1,071 1,389 1,413 100 GENERAL FUND 40 4000 1004000 54140 FACILITY SERVICE CHARGE - - - - 50,590 54,386 100 GENERAL FUND 40 4000 1004000 54145 INFO TECH SERVICE CHARGE - - - - 160,200 100,000 100 GENERAL FUND 40 4000 1004000 55130 CASH OVER SHORT - - - - - - 100 GENERAL FUND 40 4010 1004010 50110 SALARIES 52,342 - - - - - 100 GENERAL FUND 40 4010 1004010 50114 EARNED LEAVE CASHOUT - - - - - - 100 GENERAL FUND 40 4010 1004010 50120 WAGES/PART TIME - - - - - - 100 GENERAL FUND 40 4010 1004010 50130 OVERTIME 171 - - - - - 100 GENERAL FUND 40 4010 1004010 50205 WORKERS COMP 1,108 - - - - - 100 GENERAL FUND 40 4010 1004010 50210 RETIREMENT (FULL TIME) 13,666 - - - - - 100 GENERAL FUND 40 4010 1004010 50212 DEFERRED COMPENSATION - - - - - - 100 GENERAL FUND 40 4010 1004010 50213 UAL RETIREMENT - - - - - - 100 GENERAL FUND 40 4010 1004010 50215 RETIREMENT (PART TIME) 130 - - - - - 100 GENERAL FUND 40 4010 1004010 50220 MEDICARE 721 - - - - - 100 GENERAL FUND 40 4010 1004010 50225 HEALTH INSURANCE BENEFITS 12,266 - - - - - 100 GENERAL FUND 40 4010 1004010 50230 LIFE INSURANCE BENEFITS 85 - - - - - 100 GENERAL FUND 40 4010 1004010 50235 EMPLOYEE ASSISTANCE PROG 74 - - - - - 100 GENERAL FUND 40 4010 1004010 50240 UNEMPLOYMENT INSURANCE 36 - - - - - 100 GENERAL FUND 40 4010 1004010 50255 MISC DISABILITY INSURANCE 79 - - - - - 100 GENERAL FUND 40 4010 1004010 50270 CONTRA PERSONNEL EXPENSE - - - - - - 100 GENERAL FUND 40 4010 1004010 51430 POSTAGE - - - - - - 100 GENERAL FUND 40 4010 1004010 51510 PROFESSIONAL SUPPORT - - 4,400 250 - - 100 GENERAL FUND 40 4010 1004010 51610 ADVERTISING-PUBLICITY - - - - - - 100 GENERAL FUND 40 4010 1004010 51630 CONTRACTUAL SERVICES 144,030 162,182 208,906 197,097 - - 100 GENERAL FUND 40 4010 1004010 52110 OFFICE/COMPUTER SUPPLIES - - - - - - 100 GENERAL FUND 40 4010 1004010 52410 PUBLIC EDUCATION 841 265 2,200 3,500 - - 100 GENERAL FUND 40 4010 1004010 52610 PROGRAM EXPENSES 6,685 - 6,000 4,400 - - 100 GENERAL FUND 40 4010 1004010 52620 NUISANCE ABATEMENT - 1,031 2,200 786 - - 100 GENERAL FUND 40 4010 1004010 54140 FACILITY SERVICE CHARGE 7,033 9,443 6,816 6,816 - - 100 GENERAL FUND 40 4010 1004010 58165 HAZ MAT PROJECT - - - - - - 100 GENERAL FUND 40 4020 1004020 50110 SALARIES 834,365 574,243 637,013 434,505 689,690 739,843 100 GENERAL FUND 40 4020 1004020 50114 EARNED LEAVE CASHOUT - - 4,793 - - - 100 GENERAL FUND 40 4020 1004020 50120 WAGES/PART TIME 10,873 201 - 149,659 - - 100 GENERAL FUND 40 4020 1004020 50130 OVERTIME 570 2,137 - 2,630 - - 100 GENERAL FUND 40 4020 1004020 50150 OVERTIME MEALS - - 200 - - - 100 GENERAL FUND 40 4020 1004020 50205 WORKERS COMP 3,167 2,010 4,902 4,902 5,135 5,353 100 GENERAL FUND 40 4020 1004020 50210 RETIREMENT (FULL TIME) 232,514 193,627 68,182 46,220 82,431 85,996 100 GENERAL FUND 40 4020 1004020 50212 DEFERRED COMPENSATION - - 1,800 1,080 1,800 1,800 100 GENERAL FUND 40 4020 1004020 50213 UAL RETIREMENT - - 111,428 111,428 107,127 116,003 100 GENERAL FUND 40 4020 1004020 50215 RETIREMENT (PART TIME) 515 - - - - - 100 GENERAL FUND 40 4020 1004020 50220 MEDICARE 12,270 9,461 9,311 8,729 10,005 10,732 100 GENERAL FUND 40 4020 1004020 50225 HEALTH INSURANCE BENEFITS 147,773 101,786 104,390 71,220 104,390 104,390 100 GENERAL FUND 40 4020 1004020 50230 LIFE INSURANCE BENEFITS 1,045 755 910 568 941 985 100 GENERAL FUND 40 4020 1004020 50235 EMPLOYEE ASSISTANCE PROG 1,092 866 971 655 971 990 100 GENERAL FUND 40 4020 1004020 50240 UNEMPLOYMENT INSURANCE 6,609 1,089 1,072 1,184 1,114 1,175 100 GENERAL FUND 40 4020 1004020 50245 UNIFORM & TOOL ALLOWANCE - - - - - - 100 GENERAL FUND 40 4020 1004020 50255 MISC DISABILITY INSURANCE 1,268 1,133 1,223 787 1,247 1,247 100 GENERAL FUND 40 4020 1004020 50260 RETIREE MEDICAL - - - - - - 100 GENERAL FUND 40 4020 1004020 50270 CONTRA PERSONNEL EXPENSE - - (64,524) - (63,564) (63,564) Page 9 of 29 ] 9.2 p. 166 of 794 City of Gilroy Expenditures by Division FY24 and FY25 Budget Line-Item Detail Fund Fund Name Department Division Organization Object Account Description 2021 Actuals 2022 Actuals 2023 Amended Budget 2023 Projected Actuals 2024 Recommended Budget 2025 Recommended Budget 100 GENERAL FUND 40 4020 1004020 50310 APPAREL, BOOTS, PPE 3,292 925 800 800 800 800 100 GENERAL FUND 40 4020 1004020 51110 EMPLOYEE TRAINING - - - - 3,675 3,675 100 GENERAL FUND 40 4020 1004020 51120 EMPLOYEE TRAVEL, FOOD,LODGE - - - - 7,700 7,700 100 GENERAL FUND 40 4020 1004020 51410 UTILITIES - - - - - - 100 GENERAL FUND 40 4020 1004020 51420 TELECOMMUNICATIONS 2,805 2,832 3,265 1,838 1,670 1,760 100 GENERAL FUND 40 4020 1004020 51510 PROFESSIONAL SUPPORT 12,029 1,541 15,500 7,277 2,868 2,868 100 GENERAL FUND 40 4020 1004020 51630 CONTRACTUAL SERVICES 203,001 319,398 427,556 427,556 457,800 - 100 GENERAL FUND 40 4020 1004020 52110 OFFICE/COMPUTER SUPPLIES 1,859 4,559 6,000 1,500 650 650 100 GENERAL FUND 40 4020 1004020 52610 PROGRAM EXPENSES - - - - 500 500 100 GENERAL FUND 40 4020 1004020 54130 FLEET SERVICE CHARGE 2,378 1,738 1,164 1,164 1,508 1,535 100 GENERAL FUND 40 4020 1004020 54135 EQUIPMENT SERVICE CHARGE 60 - - - - - 100 GENERAL FUND 40 4020 1004020 54140 FACILITY SERVICE CHARGE 81,564 101,748 66,557 66,557 65,701 70,631 100 GENERAL FUND 40 4020 1004020 54145 INFO TECH SERVICE CHARGE 211,850 246,478 290,953 297,359 377,076 365,095 100 GENERAL FUND 40 4025 1004025 50110 SALARIES - 212,334 369,172 322,877 415,330 448,534 100 GENERAL FUND 40 4025 1004025 50114 EARNED LEAVE CASHOUT - - 5,096 - - - 100 GENERAL FUND 40 4025 1004025 50130 OVERTIME - - - - - - 100 GENERAL FUND 40 4025 1004025 50205 WORKERS COMP - 770 1,575 1,575 1,727 1,824 100 GENERAL FUND 40 4025 1004025 50210 RETIREMENT (FULL TIME) - 99,253 39,501 34,299 49,502 51,997 100 GENERAL FUND 40 4025 1004025 50212 DEFERRED COMPENSATION - (24) 1,368 643 1,440 1,440 100 GENERAL FUND 40 4025 1004025 50213 UAL RETIREMENT - - 64,556 64,556 64,332 70,140 100 GENERAL FUND 40 4025 1004025 50220 MEDICARE - 4,936 5,430 5,173 6,025 6,506 100 GENERAL FUND 40 4025 1004025 50225 HEALTH INSURANCE BENEFITS - 69,920 53,872 46,311 56,126 56,126 100 GENERAL FUND 40 4025 1004025 50230 LIFE INSURANCE BENEFITS - 452 674 567 717 745 100 GENERAL FUND 40 4025 1004025 50235 EMPLOYEE ASSISTANCE PROG - 502 738 641 777 792 100 GENERAL FUND 40 4025 1004025 50240 UNEMPLOYMENT INSURANCE - 544 621 601 662 703 100 GENERAL FUND 40 4025 1004025 50255 MISC DISABILITY INSURANCE - 639 873 707 932 932 100 GENERAL FUND 40 4025 1004025 50270 CONTRA PERSONNEL EXPENSE - - (34,499) - (38,183) (38,183) 100 GENERAL FUND 40 4025 1004025 51420 TELECOMMUNICATIONS - 548 1,217 900 - - 100 GENERAL FUND 40 4025 1004025 51510 PROFESSIONAL SUPPORT - 9,270 18,408 18,408 - - 100 GENERAL FUND 40 4025 1004025 52110 OFFICE/COMPUTER SUPPLIES - 3,780 1,000 300 - - 100 GENERAL FUND 40 4025 1004025 54130 FLEET SERVICE CHARGE - - - - - - 100 GENERAL FUND 40 4025 1004025 54140 FACILITY SERVICE CHARGE - - - - 49,933 53,680 100 GENERAL FUND 40 4025 1004025 54145 INFO TECH SERVICE CHARGE - - - - - - 100 GENERAL FUND 40 4030 1004030 50110 SALARIES 686,599 683,936 781,246 658,240 916,660 981,076 100 GENERAL FUND 40 4030 1004030 50114 EARNED LEAVE CASHOUT - - 5,121 - - - 100 GENERAL FUND 40 4030 1004030 50120 WAGES/PART TIME 26,029 10,733 - - - - 100 GENERAL FUND 40 4030 1004030 50130 OVERTIME 6,404 12,356 - 13,383 - - 100 GENERAL FUND 40 4030 1004030 50150 OVERTIME MEALS - - 50 - - - 100 GENERAL FUND 40 4030 1004030 50205 WORKERS COMP 15,092 21,664 15,138 15,138 16,127 16,917 100 GENERAL FUND 40 4030 1004030 50210 RETIREMENT (FULL TIME) 193,259 207,326 83,615 69,797 109,619 114,082 100 GENERAL FUND 40 4030 1004030 50212 DEFERRED COMPENSATION - - 2,520 1,440 2,880 2,880 100 GENERAL FUND 40 4030 1004030 50213 UAL RETIREMENT - - 136,650 136,650 142,460 153,888 100 GENERAL FUND 40 4030 1004030 50215 RETIREMENT (PART TIME) 16 532 813 - - - 100 GENERAL FUND 40 4030 1004030 50220 MEDICARE 10,198 10,355 11,942 10,501 13,297 14,230 100 GENERAL FUND 40 4030 1004030 50225 HEALTH INSURANCE BENEFITS 105,810 116,728 134,394 99,235 145,666 145,666 100 GENERAL FUND 40 4030 1004030 50230 LIFE INSURANCE BENEFITS 705 1,099 1,157 957 1,334 1,390 100 GENERAL FUND 40 4030 1004030 50235 EMPLOYEE ASSISTANCE PROG 890 1,048 1,359 1,165 1,553 1,584 100 GENERAL FUND 40 4030 1004030 50240 UNEMPLOYMENT INSURANCE 5,621 1,147 1,303 1,262 1,459 1,534 100 GENERAL FUND 40 4030 1004030 50245 UNIFORM & TOOL ALLOWANCE - - - - - - 100 GENERAL FUND 40 4030 1004030 50255 MISC DISABILITY INSURANCE 1,123 1,251 1,316 1,308 1,753 1,753 100 GENERAL FUND 40 4030 1004030 50260 RETIREE MEDICAL - 163 - - - - 100 GENERAL FUND 40 4030 1004030 50270 CONTRA PERSONNEL EXPENSE - - (69,876) - (84,536) (84,536) 100 GENERAL FUND 40 4030 1004030 50310 APPAREL, BOOTS, PPE 7,251 4,719 2,000 2,059 2,870 3,260 100 GENERAL FUND 40 4030 1004030 51110 EMPLOYEE TRAINING - - - - 8,760 8,760 100 GENERAL FUND 40 4030 1004030 51120 EMPLOYEE TRAVEL, FOOD,LODGE - - - - 8,060 8,060 100 GENERAL FUND 40 4030 1004030 51410 UTILITIES - - - - - - 100 GENERAL FUND 40 4030 1004030 51420 TELECOMMUNICATIONS 3,439 5,630 6,767 3,288 6,140 6,440 100 GENERAL FUND 40 4030 1004030 51510 PROFESSIONAL SUPPORT 8,924 15,831 18,000 18,000 3,530 3,530 100 GENERAL FUND 40 4030 1004030 51630 CONTRACTUAL SERVICES 203,196 335,878 302,160 474,060 474,071 474,350 100 GENERAL FUND 40 4030 1004030 52110 OFFICE/COMPUTER SUPPLIES 2,328 7,289 3,000 3,000 2,110 1,865 100 GENERAL FUND 40 4030 1004030 52610 PROGRAM EXPENSES - - - - - - 100 GENERAL FUND 40 4030 1004030 52620 NUISANCE ABATEMENT - - - - 15,000 15,000 100 GENERAL FUND 40 4030 1004030 54130 FLEET SERVICE CHARGE 22,289 25,346 50,298 50,298 11,845 12,054 100 GENERAL FUND 40 4030 1004030 54135 EQUIPMENT SERVICE CHARGE 18,114 121 - - - - Page 10 of 29 ] 9.2 p. 167 of 794 City of Gilroy Expenditures by Division FY24 and FY25 Budget Line-Item Detail Fund Fund Name Department Division Organization Object Account Description 2021 Actuals 2022 Actuals 2023 Amended Budget 2023 Projected Actuals 2024 Recommended Budget 2025 Recommended Budget 100 GENERAL FUND 40 4030 1004030 54140 FACILITY SERVICE CHARGE 85,544 113,552 80,802 80,802 105,121 113,010 100 GENERAL FUND 40 4030 1004030 54145 INFO TECH SERVICE CHARGE 35,207 37,484 20,682 20,815 26,395 25,557 100 GENERAL FUND 40 4040 1004040 50110 SALARIES 262,698 173,204 186,859 168,843 202,088 219,885 100 GENERAL FUND 40 4040 1004040 50114 EARNED LEAVE CASHOUT - - - 3,051 - - 100 GENERAL FUND 40 4040 1004040 50120 WAGES/PART TIME - - - - - - 100 GENERAL FUND 40 4040 1004040 50130 OVERTIME 3,097 4,628 - 10,298 - - 100 GENERAL FUND 40 4040 1004040 50150 OVERTIME MEALS - - - - - - 100 GENERAL FUND 40 4040 1004040 50205 WORKERS COMP 5,563 3,254 4,413 4,413 4,677 4,978 100 GENERAL FUND 40 4040 1004040 50210 RETIREMENT (FULL TIME) 72,801 51,490 20,041 18,144 24,283 25,690 100 GENERAL FUND 40 4040 1004040 50212 DEFERRED COMPENSATION - (72) 216 309 216 216 100 GENERAL FUND 40 4040 1004040 50213 UAL RETIREMENT - - 32,753 32,753 31,558 34,654 100 GENERAL FUND 40 4040 1004040 50220 MEDICARE 3,843 2,551 2,717 2,752 2,939 3,197 100 GENERAL FUND 40 4040 1004040 50225 HEALTH INSURANCE BENEFITS 50,766 29,886 34,277 32,548 34,277 34,277 100 GENERAL FUND 40 4040 1004040 50230 LIFE INSURANCE BENEFITS 304 248 211 181 211 215 100 GENERAL FUND 40 4040 1004040 50235 EMPLOYEE ASSISTANCE PROG 349 209 272 233 272 277 100 GENERAL FUND 40 4040 1004040 50240 UNEMPLOYMENT INSURANCE 2,207 274 303 301 314 336 100 GENERAL FUND 40 4040 1004040 50245 UNIFORM & TOOL ALLOWANCE - 492 400 400 400 400 100 GENERAL FUND 40 4040 1004040 50255 MISC DISABILITY INSURANCE 421 233 282 241 287 287 100 GENERAL FUND 40 4040 1004040 50260 RETIREE MEDICAL - 1,630 3,000 1,920 3,060 2,295 100 GENERAL FUND 40 4040 1004040 50270 CONTRA PERSONNEL EXPENSE - - (17,337) - (18,690) (18,690) 100 GENERAL FUND 40 4040 1004040 50310 APPAREL, BOOTS, PPE 288 802 282 282 500 500 100 GENERAL FUND 40 4040 1004040 51110 EMPLOYEE TRAINING - - - - 2,350 2,150 100 GENERAL FUND 40 4040 1004040 51120 EMPLOYEE TRAVEL, FOOD,LODGE - - - - 3,100 3,100 100 GENERAL FUND 40 4040 1004040 51410 UTILITIES - - - - - - 100 GENERAL FUND 40 4040 1004040 51420 TELECOMMUNICATIONS 2,821 5,724 6,549 3,476 3,140 3,300 100 GENERAL FUND 40 4040 1004040 51510 PROFESSIONAL SUPPORT 3,317 3,360 4,835 4,835 2,625 2,425 100 GENERAL FUND 40 4040 1004040 51610 ADVERTISING-PUBLICITY 202 - - 1,220 3,520 3,720 100 GENERAL FUND 40 4040 1004040 51625 CONSULTANTS - - - - - - 100 GENERAL FUND 40 4040 1004040 51630 CONTRACTUAL SERVICES 64,930 68,047 55,000 103,641 110,000 110,000 100 GENERAL FUND 40 4040 1004040 52110 OFFICE/COMPUTER SUPPLIES 704 4,543 725 1,052 750 750 100 GENERAL FUND 40 4040 1004040 52510 SERVICE FEES - - - - - - 100 GENERAL FUND 40 4040 1004040 52610 PROGRAM EXPENSES - - - - - - 100 GENERAL FUND 40 4040 1004040 52620 NUISANCE ABATEMENT - - 4,520 914 3,400 3,400 100 GENERAL FUND 40 4040 1004040 54130 FLEET SERVICE CHARGE 2,788 3,173 - - - - 100 GENERAL FUND 40 4040 1004040 54140 FACILITY SERVICE CHARGE 28,922 38,350 27,252 27,252 18,396 19,777 100 GENERAL FUND 40 4040 1004040 54145 INFO TECH SERVICE CHARGE - - - - - - 100 GENERAL FUND 40 4050 1004050 50110 SALARIES - - - - - - 100 GENERAL FUND 40 4050 1004050 50114 EARNED LEAVE CASHOUT - - - - - - 100 GENERAL FUND 40 4050 1004050 50205 WORKERS COMP - - - - - - 100 GENERAL FUND 40 4050 1004050 50210 RETIREMENT (FULL TIME) - - - - - - 100 GENERAL FUND 40 4050 1004050 50212 DEFERRED COMPENSATION - - - - - - 100 GENERAL FUND 40 4050 1004050 50213 UAL RETIREMENT - - - - - - 100 GENERAL FUND 40 4050 1004050 50220 MEDICARE - - - - - - 100 GENERAL FUND 40 4050 1004050 50225 HEALTH INSURANCE BENEFITS - - - - - - 100 GENERAL FUND 40 4050 1004050 50230 LIFE INSURANCE BENEFITS - - - - - - 100 GENERAL FUND 40 4050 1004050 50235 EMPLOYEE ASSISTANCE PROG - - - - - - 100 GENERAL FUND 40 4050 1004050 50240 UNEMPLOYMENT INSURANCE - - - - - - 100 GENERAL FUND 40 4050 1004050 50255 MISC DISABILITY INSURANCE - - - - - - 100 GENERAL FUND 40 4050 1004050 50270 CONTRA PERSONNEL EXPENSE - - - - - - 100 GENERAL FUND 40 4050 1004050 51630 CONTRACTUAL SERVICES - - - - - - 100 GENERAL FUND 40 4050 1004050 52610 PROGRAM EXPENSES 19,090 - 100,000 10,000 - - 100 GENERAL FUND 40 4050 1004050 54130 FLEET SERVICE CHARGE - - - - - - 100 GENERAL FUND 40 4050 1004050 54140 FACILITY SERVICE CHARGE - - - - - - 100 GENERAL FUND 40 4050 1004050 54145 INFO TECH SERVICE CHARGE - - - - - - 100 GENERAL FUND 40 4070 1004070 50110 SALARIES - 252,521 281,144 100 GENERAL FUND 40 4070 1004070 50130 OVERTIME - - - 100 GENERAL FUND 40 4070 1004070 50205 WORKERS COMP - 1,056 1,150 100 GENERAL FUND 40 4070 1004070 50210 RETIREMENT (FULL TIME)- 30,277 32,781 100 GENERAL FUND 40 4070 1004070 50212 DEFERRED COMPENSATION ER - 720 720 100 GENERAL FUND 40 4070 1004070 50213 UAL RETIREMENT - 39,348 44,220 100 GENERAL FUND 40 4070 1004070 50220 MEDICARE - 3,662 4,077 100 GENERAL FUND 40 4070 1004070 50225 HEALTH INSURANCE BENEFITS - 41,040 41,040 100 GENERAL FUND 40 4070 1004070 50230 LIFE INSURANCE BENEFITS - 380 411 100 GENERAL FUND 40 4070 1004070 50235 EMPLOYEE ASSISTANCE PROG - 388 396 Page 11 of 29 ] 9.2 p. 168 of 794 City of Gilroy Expenditures by Division FY24 and FY25 Budget Line-Item Detail Fund Fund Name Department Division Organization Object Account Description 2021 Actuals 2022 Actuals 2023 Amended Budget 2023 Projected Actuals 2024 Recommended Budget 2025 Recommended Budget 100 GENERAL FUND 40 4070 1004070 50240 UNEMPLOYMENT INSURANCE - 401 439 100 GENERAL FUND 40 4070 1004070 50245 UNIFORM & TOOL ALLOWANCE - - - - 100 GENERAL FUND 40 4070 1004070 50250 SAFETY DISABILITY INSURAN - - - - 100 GENERAL FUND 40 4070 1004070 50255 MISC DISABILITY INSURANCE - 521 521 100 GENERAL FUND 40 4070 1004070 50260 RETIREE MEDICAL - - - - 100 GENERAL FUND 40 4070 1004070 50265 RMT BENEFIT - - - - 100 GENERAL FUND 40 4070 1004070 50270 CONTRA PERSONNEL EXPENSE - (23,354) (23,354) 100 GENERAL FUND 40 4070 1004070 51110 EMPLOYEE TRAINING - - - - 300 300 100 GENERAL FUND 40 4070 1004070 51120 EMPLOYEE TRAVEL, FOOD,LODGE - - - - - - 100 GENERAL FUND 40 4070 1004070 51220 EMPLOYEE PROGRAMS - - - - - - 100 GENERAL FUND 40 4070 1004070 51420 TELECOMMUNICATIONS - - - - 1,248 1,310 100 GENERAL FUND 40 4070 1004070 51510 PROFESSIONAL SUPPORT - - - - 300 300 100 GENERAL FUND 40 4070 1004070 51610 ADVERTISING-PUBLICITY - - - - - - 100 GENERAL FUND 40 4070 1004070 51630 CONTRACTUAL SERVICES - - - - - - 100 GENERAL FUND 55 5500 1005500 50114 EARNED LEAVE CASHOUT - - - - - - 100 GENERAL FUND 55 5500 1005500 50212 DEFERRED COMPENSATION - - - - - - 100 GENERAL FUND 55 5500 1005500 50213 UAL RETIREMENT - - - - - - 100 GENERAL FUND 55 5500 1005500 50260 RETIREE MEDICAL - - - - - - 100 GENERAL FUND 55 5500 1005500 54130 FLEET SERVICE CHARGE - - - - - - 100 GENERAL FUND 55 5500 1005500 54135 EQUIPMENT SERVICE CHARGE - - - - - - 100 GENERAL FUND 55 5500 1005500 54140 FACILITY SERVICE CHARGE - - - - - - 100 GENERAL FUND 55 5500 1005500 54145 INFO TECH SERVICE CHARGE - - - - - - 100 GENERAL FUND 55 5500 1005500 55130 CASH OVER SHORT - - - - - - 100 GENERAL FUND 55 5510 1005510 50110 SALARIES 568,816 483,192 601,585 519,620 606,686 648,541 100 GENERAL FUND 55 5510 1005510 50114 EARNED LEAVE CASHOUT - - 442 - - - 100 GENERAL FUND 55 5510 1005510 50120 WAGES/PART TIME 14,955 52,897 58,573 48,817 60,000 60,000 100 GENERAL FUND 55 5510 1005510 50130 OVERTIME 16,905 15,642 - 39,385 40,000 45,000 100 GENERAL FUND 55 5510 1005510 50150 OVERTIME MEALS - - - - - - 100 GENERAL FUND 55 5510 1005510 50205 WORKERS COMP 58,106 73,271 78,405 78,405 50,511 52,739 100 GENERAL FUND 55 5510 1005510 50210 RETIREMENT (FULL TIME) 135,208 170,566 64,490 52,579 72,868 75,740 100 GENERAL FUND 55 5510 1005510 50212 DEFERRED COMPENSATION - - 2,304 1,183 2,232 2,232 100 GENERAL FUND 55 5510 1005510 50213 UAL RETIREMENT - - 105,395 105,395 94,698 102,167 100 GENERAL FUND 55 5510 1005510 50215 RETIREMENT (PART TIME) 210 1,116 1,611 655 1,350 1,350 100 GENERAL FUND 55 5510 1005510 50220 MEDICARE 7,137 8,618 9,584 8,286 10,255 10,932 100 GENERAL FUND 55 5510 1005510 50225 HEALTH INSURANCE BENEFITS 143,876 164,541 164,675 136,515 132,065 132,065 100 GENERAL FUND 55 5510 1005510 50230 LIFE INSURANCE BENEFITS 1,219 1,287 1,088 947 1,028 1,049 100 GENERAL FUND 55 5510 1005510 50235 EMPLOYEE ASSISTANCE PROG 1,089 1,114 1,437 1,239 1,359 1,386 100 GENERAL FUND 55 5510 1005510 50240 UNEMPLOYMENT INSURANCE 4,108 921 1,001 1,003 965 1,015 100 GENERAL FUND 55 5510 1005510 50245 UNIFORM & TOOL ALLOWANCE - - - - - - 100 GENERAL FUND 55 5510 1005510 50255 MISC DISABILITY INSURANCE 1,163 1,321 1,511 1,161 1,459 1,459 100 GENERAL FUND 55 5510 1005510 50260 RETIREE MEDICAL - - - 2,258 3,600 3,600 100 GENERAL FUND 55 5510 1005510 50270 CONTRA PERSONNEL EXPENSE - - (60,475) - (56,088) (56,088) 100 GENERAL FUND 55 5510 1005510 50310 APPAREL, BOOTS, PPE 9,107 9,985 21,423 12,796 20,000 20,000 100 GENERAL FUND 55 5510 1005510 51110 EMPLOYEE TRAINING - - - - 35,000 35,000 100 GENERAL FUND 55 5510 1005510 51120 EMPLOYEE TRAVEL, FOOD,LODGE - - - - 5,000 5,000 100 GENERAL FUND 55 5510 1005510 51410 UTILITIES - - - - - - 100 GENERAL FUND 55 5510 1005510 51420 TELECOMMUNICATIONS 996 2,296 2,700 4,753 10,000 10,000 100 GENERAL FUND 55 5510 1005510 51510 PROFESSIONAL SUPPORT 6,245 9,059 11,000 18,069 3,500 3,500 100 GENERAL FUND 55 5510 1005510 51630 CONTRACTUAL SERVICES 1,027,388 1,081,004 1,210,109 1,083,593 1,153,758 1,211,446 100 GENERAL FUND 55 5510 1005510 52110 OFFICE/COMPUTER SUPPLIES 2,217 586 11,000 3,882 11,000 11,000 100 GENERAL FUND 55 5510 1005510 52150 DEPARTMENT SUPPLIES 60,660 101,650 87,690 62,803 75,000 75,000 100 GENERAL FUND 55 5510 1005510 52160 MISC EXPENSES 22,758 23,034 23,721 37,522 25,000 25,000 100 GENERAL FUND 55 5510 1005510 52210 REPAIRS & MAINTENANCE 86,287 84,552 95,357 96,637 195,000 195,000 100 GENERAL FUND 55 5510 1005510 52310 EQUIPMENT RENTAL 1,157 4,996 1,500 403 5,000 5,000 100 GENERAL FUND 55 5510 1005510 52610 PROGRAM EXPENSES - - - - - - 100 GENERAL FUND 55 5510 1005510 53115 CAPITALIZED CONTRACTUAL - - - - - - 100 GENERAL FUND 55 5510 1005510 53120 EQUIPMENT/FURNITURE - - - - 5,000 5,000 100 GENERAL FUND 55 5510 1005510 53142 CAPITAL IMPROVMENT PLAN - - - - 447,800 350,000 100 GENERAL FUND 55 5510 1005510 54130 FLEET SERVICE CHARGE 153,136 174,255 201,194 201,194 85,392 86,901 100 GENERAL FUND 55 5510 1005510 54135 EQUIPMENT SERVICE CHARGE 23,531 - - - - - 100 GENERAL FUND 55 5510 1005510 54140 FACILITY SERVICE CHARGE 249,616 291,150 206,096 206,096 110,377 118,660 100 GENERAL FUND 55 5510 1005510 54145 INFO TECH SERVICE CHARGE 5,562 6,321 6,407 5,947 7,542 7,302 100 GENERAL FUND 55 5520 1005520 50110 SALARIES 418,184 382,834 339,393 278,351 455,838 488,387 100 GENERAL FUND 55 5520 1005520 50114 EARNED LEAVE CASHOUT - - 442 2,460 - - Page 12 of 29 ] 9.2 p. 169 of 794 City of Gilroy Expenditures by Division FY24 and FY25 Budget Line-Item Detail Fund Fund Name Department Division Organization Object Account Description 2021 Actuals 2022 Actuals 2023 Amended Budget 2023 Projected Actuals 2024 Recommended Budget 2025 Recommended Budget 100 GENERAL FUND 55 5520 1005520 50120 WAGES/PART TIME - 9,150 - 11,292 65,000 65,000 100 GENERAL FUND 55 5520 1005520 50130 OVERTIME 22,833 27,508 40,275 21,103 30,000 30,000 100 GENERAL FUND 55 5520 1005520 50150 OVERTIME MEALS - 10 530 - 3,000 - 100 GENERAL FUND 55 5520 1005520 50205 WORKERS COMP 41,624 63,595 17,509 17,509 31,653 33,411 100 GENERAL FUND 55 5520 1005520 50210 RETIREMENT (FULL TIME) 81,752 120,108 36,335 29,892 54,729 57,015 100 GENERAL FUND 55 5520 1005520 50212 DEFERRED COMPENSATION - - 1,584 944 1,872 1,872 100 GENERAL FUND 55 5520 1005520 50213 UAL RETIREMENT - - 59,382 59,382 71,126 76,910 100 GENERAL FUND 55 5520 1005520 50215 RETIREMENT (PART TIME) 65 13 - 156 1,463 1,463 100 GENERAL FUND 55 5520 1005520 50220 MEDICARE 4,316 5,894 5,517 5,031 7,995 8,466 100 GENERAL FUND 55 5520 1005520 50225 HEALTH INSURANCE BENEFITS 70,773 87,902 82,830 60,736 119,546 119,546 100 GENERAL FUND 55 5520 1005520 50230 LIFE INSURANCE BENEFITS 551 828 637 565 758 773 100 GENERAL FUND 55 5520 1005520 50235 EMPLOYEE ASSISTANCE PROG 574 716 854 712 1,010 1,030 100 GENERAL FUND 55 5520 1005520 50240 UNEMPLOYMENT INSURANCE 2,584 658 567 713 717 756 100 GENERAL FUND 55 5520 1005520 50255 MISC DISABILITY INSURANCE 664 848 907 684 1,089 1,089 100 GENERAL FUND 55 5520 1005520 50260 RETIREE MEDICAL - 1,304 2,400 - - - 100 GENERAL FUND 55 5520 1005520 50270 CONTRA PERSONNEL EXPENSE - - (41,640) - (42,137) (42,137) 100 GENERAL FUND 55 5520 1005520 50310 APPAREL, BOOTS, PPE 6,371 8,365 8,700 7,725 12,000 12,000 100 GENERAL FUND 55 5520 1005520 51110 EMPLOYEE TRAINING - - - - 10,000 10,000 100 GENERAL FUND 55 5520 1005520 51120 EMPLOYEE TRAVEL, FOOD,LODGE - - - - 5,000 5,000 100 GENERAL FUND 55 5520 1005520 51410 UTILITIES - - - - - - 100 GENERAL FUND 55 5520 1005520 51420 TELECOMMUNICATIONS 1,965 274 2,408 22,000 4,630 4,766 100 GENERAL FUND 55 5520 1005520 51510 PROFESSIONAL SUPPORT 735 1,161 1,867 1,147 5,000 5,000 100 GENERAL FUND 55 5520 1005520 51630 CONTRACTUAL SERVICES 256,983 408,819 437,439 258,498 408,450 408,450 100 GENERAL FUND 55 5520 1005520 52110 OFFICE/COMPUTER SUPPLIES 902 583 1,082 1,118 1,500 1,500 100 GENERAL FUND 55 5520 1005520 52130 PAINT & SIGN MATERIALS 17,591 21,615 33,270 14,217 25,000 25,000 100 GENERAL FUND 55 5520 1005520 52150 DEPARTMENT SUPPLIES 3,518 14,819 10,163 19,969 15,000 15,000 100 GENERAL FUND 55 5520 1005520 52210 REPAIRS & MAINTENANCE - 6,600 - 2,094 5,000 5,000 100 GENERAL FUND 55 5520 1005520 52310 EQUIPMENT RENTAL - - 9,548 - 10,000 10,000 100 GENERAL FUND 55 5520 1005520 53125 VEHICLES - 63,446 - - - - 100 GENERAL FUND 55 5520 1005520 53135 IMPROVEMENTS - 33,845 1,600,000 93,345 - - 100 GENERAL FUND 55 5520 1005520 53142 CAPITAL IMPROVMENT PLAN - - - - 1,600,000 1,600,000 100 GENERAL FUND 55 5520 1005520 54130 FLEET SERVICE CHARGE 277,056 127,500 40,723 40,723 53,053 53,990 100 GENERAL FUND 55 5520 1005520 54135 EQUIPMENT SERVICE CHARGE 13,975 - - - - - 100 GENERAL FUND 55 5520 1005520 54140 FACILITY SERVICE CHARGE 11,396 15,109 7,408 7,408 77,527 83,345 100 GENERAL FUND 55 5520 1005520 54145 INFO TECH SERVICE CHARGE 1,805 1,805 - - - - 100 GENERAL FUND 55 5520 1005520 55130 CASH OVER SHORT - - - - - - 100 GENERAL FUND 55 5530 1005530 50110 SALARIES 330,740 397,191 591,064 471,732 553,238 592,761 100 GENERAL FUND 55 5530 1005530 50114 EARNED LEAVE CASHOUT - - 6,892 5,523 - - 100 GENERAL FUND 55 5530 1005530 50120 WAGES/PART TIME 16,950 10,102 - 27,000 46,000 48,000 100 GENERAL FUND 55 5530 1005530 50130 OVERTIME 7,697 821 - 2,299 5,000 5,150 100 GENERAL FUND 55 5530 1005530 50205 WORKERS COMP 7,363 1,429 11,739 11,739 11,442 12,018 100 GENERAL FUND 55 5530 1005530 50210 RETIREMENT (FULL TIME) 68,631 169,445 63,244 50,723 65,851 68,611 100 GENERAL FUND 55 5530 1005530 50212 DEFERRED COMPENSATION - (6) 1,897 781 1,548 1,548 100 GENERAL FUND 55 5530 1005530 50213 UAL RETIREMENT - - 103,358 103,358 85,579 92,552 100 GENERAL FUND 55 5530 1005530 50215 RETIREMENT (PART TIME) 897 29 - 114 1,035 1,080 100 GENERAL FUND 55 5530 1005530 50220 MEDICARE 3,623 8,339 8,681 7,671 8,771 9,373 100 GENERAL FUND 55 5530 1005530 50225 HEALTH INSURANCE BENEFITS 40,648 107,896 113,932 93,468 104,412 104,733 100 GENERAL FUND 55 5530 1005530 50230 LIFE INSURANCE BENEFITS 255 698 698 732 563 565 Page 13 of 29 ] 9.2 p. 170 of 794 City of Gilroy Expenditures by Division FY24 and FY25 Budget Line-Item Detail Fund Fund Name Department Division Organization Object Account Description 2021 Actuals 2022 Actuals 2023 Amended Budget 2023 Projected Actuals 2024 Recommended Budget 2025 Recommended Budget 100 GENERAL FUND 55 5530 1005530 50235 EMPLOYEE ASSISTANCE PROG 330 773 1,023 851 835 852 100 GENERAL FUND 55 5530 1005530 50240 UNEMPLOYMENT INSURANCE 3,026 950 993 1,035 885 932 100 GENERAL FUND 55 5530 1005530 50255 MISC DISABILITY INSURANCE 420 991 1,227 1,005 1,026 1,026 100 GENERAL FUND 55 5530 1005530 50260 RETIREE MEDICAL 12,960 - - - - - 100 GENERAL FUND 55 5530 1005530 50270 CONTRA PERSONNEL EXPENSE - - (57,932) - (50,794) (50,794) 100 GENERAL FUND 55 5530 1005530 50310 APPAREL, BOOTS, PPE 220 838 - 2,000 2,200 2,420 100 GENERAL FUND 55 5530 1005530 51110 EMPLOYEE TRAINING - - - - 10,000 10,000 100 GENERAL FUND 55 5530 1005530 51120 EMPLOYEE TRAVEL, FOOD,LODGE - - - - 5,000 5,000 100 GENERAL FUND 55 5530 1005530 51410 UTILITIES - - - - - - 100 GENERAL FUND 55 5530 1005530 51420 TELECOMMUNICATIONS 4,158 3,000 3,000 3,000 3,800 3,800 100 GENERAL FUND 55 5530 1005530 51510 PROFESSIONAL SUPPORT 1,733 9,630 5,000 5,000 5,150 5,300 100 GENERAL FUND 55 5530 1005530 51630 CONTRACTUAL SERVICES 92,937 88,188 305,134 100,000 180,000 180,000 100 GENERAL FUND 55 5530 1005530 52110 OFFICE/COMPUTER SUPPLIES 4,886 18,376 6,352 6,352 6,987 7,686 100 GENERAL FUND 55 5530 1005530 52150 DEPARTMENT SUPPLIES - - - - - - 100 GENERAL FUND 55 5530 1005530 52610 PROGRAM EXPENSES - - - - - - 100 GENERAL FUND 55 5530 1005530 53135 IMPROVEMENTS - - - - 12,000 10 100 GENERAL FUND 55 5530 1005530 53142 CAPITAL IMPROVMENT PLAN - - 1,600,000 3,200,000 - - 100 GENERAL FUND 55 5530 1005530 54130 FLEET SERVICE CHARGE 15,709 17,826 58,296 58,296 10,813 11,004 100 GENERAL FUND 55 5530 1005530 54135 EQUIPMENT SERVICE CHARGE 6,111 - - - - - 100 GENERAL FUND 55 5530 1005530 54140 FACILITY SERVICE CHARGE 36,705 51,053 38,417 38,417 79,629 85,605 100 GENERAL FUND 55 5530 1005530 54145 INFO TECH SERVICE CHARGE 40,100 42,417 19,559 20,815 26,395 35,557 100 GENERAL FUND 55 5540 1005540 50110 SALARIES - - - - 122,916 129,062 100 GENERAL FUND 55 5540 1005540 50114 EARNED LEAVE CASHOUT - - - - - - 100 GENERAL FUND 55 5540 1005540 50120 WAGES/PART TIME - - - - 70,733 72,855 100 GENERAL FUND 55 5540 1005540 50130 OVERTIME - - - - - - 100 GENERAL FUND 55 5540 1005540 50205 WORKERS COMP - - - - 2,839 2,916 100 GENERAL FUND 55 5540 1005540 50210 RETIREMENT (FULL TIME)- - - - 14,738 15,049 100 GENERAL FUND 55 5540 1005540 50212 DEFERRED COMPENSATION - - - - 360 360 100 GENERAL FUND 55 5540 1005540 50213 UAL RETIREMENT - - - - 19,153 20,300 100 GENERAL FUND 55 5540 1005540 50215 RETIREMENT (PART TIME)- - - - 1,591 1,639 100 GENERAL FUND 55 5540 1005540 50220 MEDICARE - - - - 2,809 2,928 100 GENERAL FUND 55 5540 1005540 50225 HEALTH INSURANCE BENEFITS - - - - 29,768 29,768 100 GENERAL FUND 55 5540 1005540 50230 LIFE INSURANCE BENEFITS - - - - 190 204 100 GENERAL FUND 55 5540 1005540 50235 EMPLOYEE ASSISTANCE PROG - - - - 194 198 100 GENERAL FUND 55 5540 1005540 50240 UNEMPLOYMENT INSURANCE - - - - 199 206 100 GENERAL FUND 55 5540 1005540 50255 MISC DISABILITY INSURANCE - - - - 316 316 100 GENERAL FUND 55 5540 1005540 50270 CONTRA PERSONNEL EXPENSE - - - - (96,601) (11,368) 100 GENERAL FUND 55 5540 1005540 51430 POSTAGE - - - - - - 100 GENERAL FUND 55 5540 1005540 51510 PROFESSIONAL SUPPORT - - - - 250 250 100 GENERAL FUND 55 5540 1005540 51610 ADVERTISING-PUBLICITY - - - - - - 100 GENERAL FUND 55 5540 1005540 51630 CONTRACTUAL SERVICES - - - - 168,480 15,000 100 GENERAL FUND 55 5540 1005540 52110 OFFICE/COMPUTER SUPPLIES - - - - - - 100 GENERAL FUND 55 5540 1005540 52410 PUBLIC EDUCATION - - - - 5,725 5,725 100 GENERAL FUND 55 5540 1005540 52610 PROGRAM EXPENSES - - - - 7,500 7,500 100 GENERAL FUND 55 5540 1005540 52620 NUISANCE ABATEMENT - - - - 800 800 100 GENERAL FUND 55 5540 1005540 53142 CAPITAL IMPROVMENT PLAN - - - 120,000 - - 100 GENERAL FUND 55 5540 1005540 54140 FACILITY SERVICE CHARGE - - - - - - 100 GENERAL FUND 55 5540 1005540 58165 HAZ MAT PROJECT - - - - - - GENERAL FUND Total 51,158,319 56,252,518 64,802,321 63,905,742 71,848,803 72,764,198 200 SIDEWALK REPAIR RESERVE FUND 55 5500 2005500 51620 AUDIT SERVICES 600 600 600 600 - - 200 SIDEWALK REPAIR RESERVE FUND 55 5500 2005500 53135 IMPROVEMENTS 210,631 - - - - - 200 SIDEWALK REPAIR RESERVE FUND 55 5500 2005500 53142 CAPITAL IMPROVMENT PLAN - 48,929 512,000 79,358 500,000 500,000 200 SIDEWALK REPAIR RESERVE FUND 55 5500 2005500 54150 OVERHEAD CHARGES - - - - 11,580 12,069 SIDEWALK REPAIR RESERVE FUND Total 211,231 49,529 512,600 79,958 511,580 512,069 202 PARKING MANAGEMENT 55 5500 2025500 51620 AUDIT SERVICES - - - - - - 202 PARKING MANAGEMENT 55 5500 2025500 51630 CONTRACTUAL SERVICES - - 300,761 300,761 - - 202 PARKING MANAGEMENT 55 5500 2025500 53135 IMPROVEMENTS - - - - - - 202 PARKING MANAGEMENT 55 5500 2025500 53142 CAPITAL IMPROVMENT PLAN - - - - - - PARKING MANAGEMENT Total - - 300,761 300,761 - - Page 14 of 29 ] 9.2 p. 171 of 794 City of Gilroy Expenditures by Division FY24 and FY25 Budget Line-Item Detail Fund Fund Name Department Division Organization Object Account Description 2021 Actuals 2022 Actuals 2023 Amended Budget 2023 Projected Actuals 2024 Recommended Budget 2025 Recommended Budget 205 GAS TAX FUNDS 55 5500 2055500 51410 UTILITIES 243,302 236,025 281,202 281,202 289,638 298,327 205 GAS TAX FUNDS 55 5500 2055500 51620 AUDIT SERVICES 2,088 2,169 2,100 2,100 - - 205 GAS TAX FUNDS 55 5500 2055500 51630 CONTRACTUAL SERVICES 294,205 192,493 201,500 145,152 236,500 260,150 205 GAS TAX FUNDS 55 5500 2055500 52150 DEPARTMENT SUPPLIES - - - - - - 205 GAS TAX FUNDS 55 5500 2055500 52210 REPAIRS & MAINTENANCE 11,545 26,252 220,000 120,000 150,000 200,000 205 GAS TAX FUNDS 55 5500 2055500 53120 EQUIPMENT/FURNITURE - - - - - - 205 GAS TAX FUNDS 55 5500 2055500 53135 IMPROVEMENTS 441,453 (29,693) - - - - 205 GAS TAX FUNDS 55 5500 2055500 53142 CAPITAL IMPROVMENT PLAN - 431,381 4,762,234 4,512,657 1,034,120 1,191,573 205 GAS TAX FUNDS 55 5500 2055500 54110 INTERFUND TRANSFER OUT 107,363 357,363 107,363 107,363 99,863 99,863 205 GAS TAX FUNDS 55 5500 2055500 54150 OVERHEAD CHARGES - 1,054 1,087 1,087 54,425 56,721 205 GAS TAX FUNDS 55 5500 2055500 55130 CASH OVER SHORT - - - - - - GAS TAX FUNDS Total 1,099,957 1,217,044 5,575,486 5,169,561 1,864,546 2,106,634 210 ROAD FUND 55 5500 2105500 51620 AUDIT SERVICES - - - 200 - - 210 ROAD FUND 55 5500 2105500 51630 CONTRACTUAL SERVICES - - - - - - 210 ROAD FUND 55 5500 2105500 52210 REPAIRS & MAINTENANCE - - - - - - 210 ROAD FUND 55 5500 2105500 52610 PROGRAM EXPENSES 22,633 - - - 5,000 5,000 210 ROAD FUND 55 5500 2105500 53135 IMPROVEMENTS 2,112,732 - - - - - 210 ROAD FUND 55 5500 2105500 53142 CAPITAL IMPROVMENT PLAN - - 900,000 2,200,752 1,482,596 1,527,074 210 ROAD FUND 55 5500 2105500 54150 OVERHEAD CHARGES - - - - 17 18 ROAD FUND Total 2,135,365 - 900,000 2,200,952 1,487,613 1,532,092 212 MEASURE B 55 5500 2125500 51620 AUDIT SERVICES - - - - - - 212 MEASURE B 55 5500 2125500 52610 PROGRAM EXPENSES - 8,409 10,000 - - - 212 MEASURE B 55 5500 2125500 53142 CAPITAL IMPROVMENT PLAN - 53 900,000 1,800,000 900,000 4,500,000 212 MEASURE B 55 5500 2125500 54150 OVERHEAD CHARGES - - - - 468 488 MEASURE B Total - 8,462 910,000 1,800,000 900,468 4,500,488 215 TRANSPORT/MOBILITY GRANT FUND 55 5500 2155500 53135 IMPROVEMENTS 216,623 - - - - - 215 TRANSPORT/MOBILITY GRANT FUND 55 5500 2155500 53142 CAPITAL IMPROVMENT PLAN - - 1,788,500 - 402,600 1,399,153 215 TRANSPORT/MOBILITY GRANT FUND 55 5500 2155500 54150 OVERHEAD CHARGES - - - - 1,476 1,538 TRANSPORT/MOBILITY GRANT FUND Total 216,623 - 1,788,500 - 404,076 1,400,691 220 VEHICLE REGISTRATION FEE FUND 55 5500 2205500 51630 CONTRACTUAL SERVICES 25,000 - 25,000 - 25,000 25,000 220 VEHICLE REGISTRATION FEE FUND 55 5500 2205500 52210 REPAIRS & MAINTENANCE 146,330 7,905 - 972 30,000 - 220 VEHICLE REGISTRATION FEE FUND 55 5500 2205500 53135 IMPROVEMENTS 651,470 578 - - - - 220 VEHICLE REGISTRATION FEE FUND 55 5500 2205500 53142 CAPITAL IMPROVMENT PLAN - 14,499 1,036,498 170,000 230,000 240,500 220 VEHICLE REGISTRATION FEE FUND 55 5500 2205500 54150 OVERHEAD CHARGES - - - - 1,664 1,734 VEHICLE REGISTRATION FEE FUND Total 822,800 22,982 1,061,498 170,972 286,664 267,234 222 NEIGHBORHOOD SAFETY UNIT 30 3000 2223000 50120 WAGES/PART TIME - - - - - - 222 NEIGHBORHOOD SAFETY UNIT 30 3000 2223000 51510 PROFESSIONAL SUPPORT - - - - - - 222 NEIGHBORHOOD SAFETY UNIT 30 3000 2223000 51630 CONTRACTUAL SERVICES - - - - - - 222 NEIGHBORHOOD SAFETY UNIT 30 3000 2223000 52110 OFFICE/COMPUTER SUPPLIES - - - - - - 222 NEIGHBORHOOD SAFETY UNIT 30 3000 2223000 52610 PROGRAM EXPENSES - - - - 142,550 142,550 222 NEIGHBORHOOD SAFETY UNIT 30 3000 2223000 54110 INTERFUND TRANSFER OUT - - - - - - NEIGHBORHOOD SAFETY UNIT Total - - - - 142,550 142,550 223 OTS PD GRANT 30 3010 2233010 51510 PROFESSIONAL SUPPORT - - - - - - 223 OTS PD GRANT 30 3010 2233010 51630 CONTRACTUAL SERVICES - - - - - - 223 OTS PD GRANT 30 3010 2233010 52110 OFFICE/COMPUTER SUPPLIES - - - - - - 223 OTS PD GRANT 30 3010 2233010 52610 PROGRAM EXPENSES - - 95,000 47,864 21,503 - 223 OTS PD GRANT 30 3010 2233010 53120 EQUIPMENT/FURNITURE - - - - - - 223 OTS PD GRANT 30 3010 2233010 54110 INTERFUND TRANSFER OUT - - - - - - OTS PD GRANT Total - - 95,000 47,864 21,503 - 225 POLICE GRANTS FUND 30 3000 2253000 50110 SALARIES 145,677 147,712 154,471 148,654 - - 225 POLICE GRANTS FUND 30 3000 2253000 50114 EARNED LEAVE CASHOUT - - - - - - 225 POLICE GRANTS FUND 30 3000 2253000 50120 WAGES/PART TIME 31,282 52,769 76,500 2,000 - - 225 POLICE GRANTS FUND 30 3000 2253000 50130 OVERTIME 16,509 19,473 8,440 11,363 - - 225 POLICE GRANTS FUND 30 3000 2253000 50205 WORKERS COMP 6,287 7,115 7,156 7,156 - - 225 POLICE GRANTS FUND 30 3000 2253000 50210 RETIREMENT (FULL TIME) 59,270 62,802 30,831 29,681 - - 225 POLICE GRANTS FUND 30 3000 2253000 50212 DEFERRED COMPENSATION - - 360 - - - 225 POLICE GRANTS FUND 30 3000 2253000 50213 UAL RETIREMENT - - 52,100 52,100 - - 225 POLICE GRANTS FUND 30 3000 2253000 50215 RETIREMENT (PART TIME) 14 1,262 - 25 - - 225 POLICE GRANTS FUND 30 3000 2253000 50220 MEDICARE 2,441 2,063 2,383 2,420 - - 225 POLICE GRANTS FUND 30 3000 2253000 50225 HEALTH INSURANCE BENEFITS 25,185 26,644 31,324 31,133 - - 225 POLICE GRANTS FUND 30 3000 2253000 50230 LIFE INSURANCE BENEFITS 26 26 23 22 - - 225 POLICE GRANTS FUND 30 3000 2253000 50235 EMPLOYEE ASSISTANCE PROG 149 150 194 194 - - Page 15 of 29 ] 9.2 p. 172 of 794 City of Gilroy Expenditures by Division FY24 and FY25 Budget Line-Item Detail Fund Fund Name Department Division Organization Object Account Description 2021 Actuals 2022 Actuals 2023 Amended Budget 2023 Projected Actuals 2024 Recommended Budget 2025 Recommended Budget 225 POLICE GRANTS FUND 30 3000 2253000 50240 UNEMPLOYMENT INSURANCE 115 191 203 206 - - 225 POLICE GRANTS FUND 30 3000 2253000 50245 UNIFORM & TOOL ALLOWANCE 1,400 1,400 1,400 1,400 - - 225 POLICE GRANTS FUND 30 3000 2253000 50250 SAFETY DISABILITY INSURAN 367 397 408 408 - - 225 POLICE GRANTS FUND 30 3000 2253000 50255 MISC DISABILITY INSURANCE 127 - - - - - 225 POLICE GRANTS FUND 30 3000 2253000 50260 RETIREE MEDICAL - 978 2,700 - - - 225 POLICE GRANTS FUND 30 3000 2253000 50265 RMT BENEFIT - 150 2,700 2,700 - - 225 POLICE GRANTS FUND 30 3000 2253000 51510 PROFESSIONAL SUPPORT 284 - - - - - 225 POLICE GRANTS FUND 30 3000 2253000 51520 SUPPORT SERVICES - - - - - - 225 POLICE GRANTS FUND 30 3000 2253000 51630 CONTRACTUAL SERVICES 327,396 318,119 188,999 170,219 - - 225 POLICE GRANTS FUND 30 3000 2253000 52110 OFFICE/COMPUTER SUPPLIES 12,598 51,275 - 11,317 - - 225 POLICE GRANTS FUND 30 3000 2253000 52610 PROGRAM EXPENSES 98,942 244,156 460,381 89,816 - - 225 POLICE GRANTS FUND 30 3000 2253000 53120 EQUIPMENT/FURNITURE 42,270 19,166 - - - - 225 POLICE GRANTS FUND 30 3000 2253000 54110 INTERFUND TRANSFER OUT 197,168 315,673 154,388 160,407 100,000 100,000 225 POLICE GRANTS FUND 30 3000 2253000 55130 CASH OVER SHORT - - - - - - POLICE GRANTS FUND Total 967,507 1,271,520 1,174,961 721,222 100,000 100,000 226 FEDERAL ASSET SEIZURE 30 3000 2263000 53125 VEHICLES - - 150,000 150,000 - - FEDERAL ASSET SEIZURE Total - - 150,000 150,000 - - 227 SOUTH COUNTY YOUTH TASK FORCE 30 3000 2273000 50120 WAGES/PART TIME - - - - - - 227 SOUTH COUNTY YOUTH TASK FORCE 30 3000 2273000 51510 PROFESSIONAL SUPPORT - - - - - - 227 SOUTH COUNTY YOUTH TASK FORCE 30 3000 2273000 51630 CONTRACTUAL SERVICES - - - - - - 227 SOUTH COUNTY YOUTH TASK FORCE 30 3000 2273000 52110 OFFICE/COMPUTER SUPPLIES - - - - - - 227 SOUTH COUNTY YOUTH TASK FORCE 30 3000 2273000 52610 PROGRAM EXPENSES - - - - 634,602 364,678 227 SOUTH COUNTY YOUTH TASK FORCE 30 3000 2273000 54110 INTERFUND TRANSFER OUT - - - - - - SOUTH COUNTY YOUTH TASK FORCE Total - - - - 634,602 364,678 228 BRD STATE&COMM CORR TITLE II 30 3000 2283000 51630 CONTRACTUAL SERVICES - - 349,984 90,000 609,968 349,984 228 BRD STATE&COMM CORR TITLE II 30 3000 2283000 52610 PROGRAM EXPENSES - - - - - - BRD STATE&COMM CORR TITLE II Total - - 349,984 90,000 609,968 349,984 229 SPECIAL ENFORCEMENT OPS FUND 30 3000 2293000 52820 INVESTIGATIVE FND SPC ACT - - 2,000 - - - 229 SPECIAL ENFORCEMENT OPS FUND 30 3000 2293000 54130 FLEET SERVICE CHARGE 2,000 2,000 - - - - SPECIAL ENFORCEMENT OPS FUND Total 2,000 2,000 2,000 - - - 230 BEGIN LOAN FUND 40 4060 2304060 51620 AUDIT SERVICES - - - - - - 230 BEGIN LOAN FUND 40 4060 2304060 51630 CONTRACTUAL SERVICES - - - - - - 230 BEGIN LOAN FUND 40 4060 2304060 54110 INTERFUND TRANSFER OUT 126,529 - - - - - 230 BEGIN LOAN FUND 40 4060 2304060 55120 BAD DEBT EXPENSE - - - - - - 230 BEGIN LOAN FUND 40 4060 2304060 58155 REHAB LOANS - - - - - - BEGIN LOAN FUND Total 126,529 - - - - - 235 RESIDENTIAL DEV LOAN PROG FUND 40 4060 2354060 51310 LEGAL FEES - - - - - - 235 RESIDENTIAL DEV LOAN PROG FUND 40 4060 2354060 51510 PROFESSIONAL SUPPORT - - - - - - 235 RESIDENTIAL DEV LOAN PROG FUND 40 4060 2354060 51620 AUDIT SERVICES - - - - - - 235 RESIDENTIAL DEV LOAN PROG FUND 40 4060 2354060 51630 CONTRACTUAL SERVICES - - - - - - 235 RESIDENTIAL DEV LOAN PROG FUND 40 4060 2354060 52110 OFFICE/COMPUTER SUPPLIES - - - - - - 235 RESIDENTIAL DEV LOAN PROG FUND 40 4060 2354060 52210 REPAIRS & MAINTENANCE - - - - - - 235 RESIDENTIAL DEV LOAN PROG FUND 40 4060 2354060 54110 INTERFUND TRANSFER OUT - - - - - - 235 RESIDENTIAL DEV LOAN PROG FUND 40 4060 2354060 55120 BAD DEBT EXPENSE - - - - - - 235 RESIDENTIAL DEV LOAN PROG FUND 40 4060 2354060 57115 DEBT INTEREST - - - - - - 235 RESIDENTIAL DEV LOAN PROG FUND 40 4060 2354060 58155 REHAB LOANS - - - - - - RESIDENTIAL DEV LOAN PROG FUND Total - - - - - - 240 PROP 172 SALES TAX - P.S. FUND 30 3000 2403000 51620 AUDIT SERVICES 600 600 600 600 - - 240 PROP 172 SALES TAX - P.S. FUND 30 3000 2403000 51645 COUNTY BILLINGS 250,274 256,169 309,588 345,900 355,400 372,700 240 PROP 172 SALES TAX - P.S. FUND 30 3000 2403000 54110 INTERFUND TRANSFER OUT 37,520 - - - - - PROP 172 SALES TAX - P.S. FUND Total 288,394 256,769 310,188 346,500 355,400 372,700 245 COMMUNITY DEV BLOCK GRANT FUND 40 4060 2454060 50110 SALARIES 69,923 48,847 91,900 54,323 - - 245 COMMUNITY DEV BLOCK GRANT FUND 40 4060 2454060 50114 EARNED LEAVE CASHOUT - - 1,273 854 - - 245 COMMUNITY DEV BLOCK GRANT FUND 40 4060 2454060 50120 WAGES/PART TIME - - - - - - 245 COMMUNITY DEV BLOCK GRANT FUND 40 4060 2454060 50130 OVERTIME 982 411 - 1,410 - - 245 COMMUNITY DEV BLOCK GRANT FUND 40 4060 2454060 50150 OVERTIME MEALS - - - - - - 245 COMMUNITY DEV BLOCK GRANT FUND 40 4060 2454060 50205 WORKERS COMP 262 171 297 297 - - 245 COMMUNITY DEV BLOCK GRANT FUND 40 4060 2454060 50210 RETIREMENT (FULL TIME) 39,468 15,767 7,457 5,118 - - 245 COMMUNITY DEV BLOCK GRANT FUND 40 4060 2454060 50212 DEFERRED COMPENSATION - - 238 154 - - 245 COMMUNITY DEV BLOCK GRANT FUND 40 4060 2454060 50213 UAL RETIREMENT - - 12,187 12,187 - - 245 COMMUNITY DEV BLOCK GRANT FUND 40 4060 2454060 50220 MEDICARE 2,084 777 1,033 779 - - 245 COMMUNITY DEV BLOCK GRANT FUND 40 4060 2454060 50225 HEALTH INSURANCE BENEFITS 19,373 7,316 7,440 5,124 - - 245 COMMUNITY DEV BLOCK GRANT FUND 40 4060 2454060 50230 LIFE INSURANCE BENEFITS 237 60 57 71 - - 245 COMMUNITY DEV BLOCK GRANT FUND 40 4060 2454060 50235 EMPLOYEE ASSISTANCE PROG 215 72 128 92 - - Page 16 of 29 ] 9.2 p. 173 of 794 City of Gilroy Expenditures by Division FY24 and FY25 Budget Line-Item Detail Fund Fund Name Department Division Organization Object Account Description 2021 Actuals 2022 Actuals 2023 Amended Budget 2023 Projected Actuals 2024 Recommended Budget 2025 Recommended Budget 245 COMMUNITY DEV BLOCK GRANT FUND 40 4060 2454060 50240 UNEMPLOYMENT INSURANCE 101 86 114 93 - - 245 COMMUNITY DEV BLOCK GRANT FUND 40 4060 2454060 50255 MISC DISABILITY INSURANCE 233 96 172 103 - - 245 COMMUNITY DEV BLOCK GRANT FUND 40 4060 2454060 51310 LEGAL FEES - - - - - - 245 COMMUNITY DEV BLOCK GRANT FUND 40 4060 2454060 51510 PROFESSIONAL SUPPORT - 50 10,000 235 - - 245 COMMUNITY DEV BLOCK GRANT FUND 40 4060 2454060 51610 ADVERTISING-PUBLICITY 5,638 390 2,500 1,289 - - 245 COMMUNITY DEV BLOCK GRANT FUND 40 4060 2454060 51620 AUDIT SERVICES 3,421 3,933 3,933 3,933 - - 245 COMMUNITY DEV BLOCK GRANT FUND 40 4060 2454060 51630 CONTRACTUAL SERVICES 108,715 69,422 114,500 71,830 54,000 54,000 245 COMMUNITY DEV BLOCK GRANT FUND 40 4060 2454060 52110 OFFICE/COMPUTER SUPPLIES - - - 100 - - 245 COMMUNITY DEV BLOCK GRANT FUND 40 4060 2454060 52610 PROGRAM EXPENSES 583,957 - - - - - 245 COMMUNITY DEV BLOCK GRANT FUND 40 4060 2454060 53135 IMPROVEMENTS 252,791 - - - - - 245 COMMUNITY DEV BLOCK GRANT FUND 40 4060 2454060 53142 CAPITAL IMPROVMENT PLAN - 24,881 196,099 271,205 261,950 99,500 245 COMMUNITY DEV BLOCK GRANT FUND 40 4060 2454060 54110 INTERFUND TRANSFER OUT 41,674 34,768 38,452 38,452 56,999 56,999 245 COMMUNITY DEV BLOCK GRANT FUND 40 4060 2454060 54130 FLEET SERVICE CHARGE 105 111 - - - - 245 COMMUNITY DEV BLOCK GRANT FUND 40 4060 2454060 54140 FACILITY SERVICE CHARGE 12,357 16,355 11,594 11,594 - - 245 COMMUNITY DEV BLOCK GRANT FUND 40 4060 2454060 54145 INFO TECH SERVICE CHARGE 902 902 - - - - 245 COMMUNITY DEV BLOCK GRANT FUND 40 4060 2454060 54155 LIABILITY INSURANCE CHRGS 5,547 5,922 6,144 - - - 245 COMMUNITY DEV BLOCK GRANT FUND 40 4060 2454060 55120 BAD DEBT EXPENSE (30,600) - - - - - 245 COMMUNITY DEV BLOCK GRANT FUND 40 4060 2454060 58145 GRANTS - 167,419 308,727 248,500 275,952 157,952 245 COMMUNITY DEV BLOCK GRANT FUND 40 4060 2454060 58155 REHAB LOANS 30,000 - - - - - 245 COMMUNITY DEV BLOCK GRANT FUND 40 4060 2454060 58160 NON-PROFIT GRANTS 156,354 43,798 118,361 116,990 - - COMMUNITY DEV BLOCK GRANT FUND Total 1,303,737 441,553 932,606 844,732 648,901 368,451 250 HOUSING TRUST FUND 40 4060 2504060 50110 SALARIES 136,911 125,456 228,265 134,865 - - 250 HOUSING TRUST FUND 40 4060 2504060 50114 EARNED LEAVE CASHOUT - - 5,023 3,368 - - 250 HOUSING TRUST FUND 40 4060 2504060 50120 WAGES/PART TIME - - - - - - 250 HOUSING TRUST FUND 40 4060 2504060 50130 OVERTIME 421 959 - 3,290 - - 250 HOUSING TRUST FUND 40 4060 2504060 50150 OVERTIME MEALS - 20 - - - - 250 HOUSING TRUST FUND 40 4060 2504060 50205 WORKERS COMP 513 439 974 974 - - 250 HOUSING TRUST FUND 40 4060 2504060 50210 RETIREMENT (FULL TIME) 26,156 49,399 24,424 15,183 - - 250 HOUSING TRUST FUND 40 4060 2504060 50212 DEFERRED COMPENSATION - - 763 435 - - 250 HOUSING TRUST FUND 40 4060 2504060 50213 UAL RETIREMENT - - 39,916 39,916 - - 250 HOUSING TRUST FUND 40 4060 2504060 50215 RETIREMENT (PART TIME) 52 - - - - - 250 HOUSING TRUST FUND 40 4060 2504060 50220 MEDICARE 1,381 2,431 3,387 2,342 - - 250 HOUSING TRUST FUND 40 4060 2504060 50225 HEALTH INSURANCE BENEFITS 8,303 24,107 23,897 14,762 - - 250 HOUSING TRUST FUND 40 4060 2504060 50230 LIFE INSURANCE BENEFITS 107 148 282 207 - - 250 HOUSING TRUST FUND 40 4060 2504060 50235 EMPLOYEE ASSISTANCE PROG 117 211 412 271 - - 250 HOUSING TRUST FUND 40 4060 2504060 50240 UNEMPLOYMENT INSURANCE 67 272 374 294 - - 250 HOUSING TRUST FUND 40 4060 2504060 50255 MISC DISABILITY INSURANCE 140 297 581 310 - - 250 HOUSING TRUST FUND 40 4060 2504060 51310 LEGAL FEES 1,801 - 3,000 - 3,000 3,000 250 HOUSING TRUST FUND 40 4060 2504060 51510 PROFESSIONAL SUPPORT - - - 86 30 30 250 HOUSING TRUST FUND 40 4060 2504060 51610 ADVERTISING-PUBLICITY 484 - 100 - 2,800 2,800 250 HOUSING TRUST FUND 40 4060 2504060 51620 AUDIT SERVICES 600 600 600 600 - - 250 HOUSING TRUST FUND 40 4060 2504060 51630 CONTRACTUAL SERVICES 210,144 253,023 679,052 608,281 93,600 93,600 250 HOUSING TRUST FUND 40 4060 2504060 52110 OFFICE/COMPUTER SUPPLIES - - 750 750 750 750 250 HOUSING TRUST FUND 40 4060 2504060 52520 ADMINISTRATIVE FEES - - - - - - 250 HOUSING TRUST FUND 40 4060 2504060 52610 PROGRAM EXPENSES - 100 - - - - 250 HOUSING TRUST FUND 40 4060 2504060 54110 INTERFUND TRANSFER OUT - - - - 164,104 177,815 250 HOUSING TRUST FUND 40 4060 2504060 54140 FACILITY SERVICE CHARGE 14,813 19,371 13,523 13,523 - - 250 HOUSING TRUST FUND 40 4060 2504060 54150 OVERHEAD CHARGES - 323 333 333 - - 250 HOUSING TRUST FUND 40 4060 2504060 55120 BAD DEBT EXPENSE 3,273 - - - - - 250 HOUSING TRUST FUND 40 4060 2504060 55130 CASH OVER SHORT - - - - - - 250 HOUSING TRUST FUND 40 4060 2504060 57115 DEBT INTEREST - - - - - - 250 HOUSING TRUST FUND 40 4060 2504060 57130 LEASE PRINCIPAL - - - - - - 250 HOUSING TRUST FUND 40 4060 2504060 57135 LEASE INTEREST - - - - - - 250 HOUSING TRUST FUND 40 4060 2504060 58145 GRANTS 98,800 159,332 100,000 - - - 250 HOUSING TRUST FUND 40 4060 2504060 58155 REHAB LOANS - - - - - - 250 HOUSING TRUST FUND 40 4060 2504060 58160 NON-PROFIT GRANTS 20,000 - - - - - HOUSING TRUST FUND Total 524,084 636,488 1,125,657 839,789 264,284 277,995 255 LOS ARROYOS FUND 40 4060 2554060 51630 CONTRACTUAL SERVICES - - 101,000 98,400 86,400 86,400 255 LOS ARROYOS FUND 40 4060 2554060 52520 ADMINISTRATIVE FEES - - - - - - 255 LOS ARROYOS FUND 40 4060 2554060 52610 PROGRAM EXPENSES - - - - - - 255 LOS ARROYOS FUND 40 4060 2554060 58155 REHAB LOANS - - - - - - LOS ARROYOS FUND Total - - 101,000 98,400 86,400 86,400 Page 17 of 29 ] 9.2 p. 174 of 794 City of Gilroy Expenditures by Division FY24 and FY25 Budget Line-Item Detail Fund Fund Name Department Division Organization Object Account Description 2021 Actuals 2022 Actuals 2023 Amended Budget 2023 Projected Actuals 2024 Recommended Budget 2025 Recommended Budget 260 COMM FACILITIES DISTRICT FUND 55 5500 2605500 51310 LEGAL FEES - - - - - - 260 COMM FACILITIES DISTRICT FUND 55 5500 2605500 51410 UTILITIES 30,788 73,992 62,146 32,655 60,000 60,000 260 COMM FACILITIES DISTRICT FUND 55 5500 2605500 51625 CONSULTANTS 8,293 3,753 9,961 7,050 10,000 10,000 260 COMM FACILITIES DISTRICT FUND 55 5500 2605500 51630 CONTRACTUAL SERVICES 307,266 303,459 305,500 296,433 350,000 350,000 260 COMM FACILITIES DISTRICT FUND 55 5500 2605500 52210 REPAIRS & MAINTENANCE - - - - - - 260 COMM FACILITIES DISTRICT FUND 55 5500 2605500 52610 PROGRAM EXPENSES - - 45,000 - 45,000 45,000 260 COMM FACILITIES DISTRICT FUND 55 5500 2605500 54150 OVERHEAD CHARGES - 652 671 671 20,164 21,015 COMM FACILITIES DISTRICT FUND Total 346,347 381,855 423,278 336,809 485,164 486,015 265 BEGIN REUSE FUND 40 4060 2654060 52520 ADMINISTRATIVE FEES - - - - - - 265 BEGIN REUSE FUND 40 4060 2654060 54110 INTERFUND TRANSFER OUT 18,664 - - - - - BEGIN REUSE FUND Total 18,664 - - - - - 270 CALHOME FUND 40 4060 2704060 52520 ADMINISTRATIVE FEES - - - - - - 270 CALHOME FUND 40 4060 2704060 58155 REHAB LOANS - - - - - - CALHOME FUND Total - - - - - - 275 FIRE SPECIAL GRANTS FUND 35 3500 2753500 51510 PROFESSIONAL SUPPORT - - - - - - 275 FIRE SPECIAL GRANTS FUND 35 3500 2753500 52110 OFFICE/COMPUTER SUPPLIES - - - - - - 275 FIRE SPECIAL GRANTS FUND 35 3500 2753500 52610 PROGRAM EXPENSES - - - - - - FIRE SPECIAL GRANTS FUND Total - - - - - - 280 GOLF COURSE FUND 45 4500 2804500 51630 CONTRACTUAL SERVICES - - - - - - 280 GOLF COURSE FUND 45 4500 2804500 55130 CASH OVER SHORT - - - - - - GOLF COURSE FUND Total - - - - - - 290 RECREATION FUND 50 5000 2905000 50110 SALARIES 465,454 395,065 445,827 410,073 499,118 526,420 290 RECREATION FUND 50 5000 2905000 50114 EARNED LEAVE CASHOUT - - 6,288 - - - 290 RECREATION FUND 50 5000 2905000 50120 WAGES/PART TIME - 2,225 - 43,189 - - 290 RECREATION FUND 50 5000 2905000 50130 OVERTIME 2,749 1,937 - 608 - - 290 RECREATION FUND 50 5000 2905000 50150 OVERTIME MEALS - - - - - - 290 RECREATION FUND 50 5000 2905000 50205 WORKERS COMP 1,744 1,405 7,666 7,666 10,265 10,560 290 RECREATION FUND 50 5000 2905000 50210 RETIREMENT (FULL TIME) 202,105 122,130 47,703 45,876 59,468 60,996 290 RECREATION FUND 50 5000 2905000 50212 DEFERRED COMPENSATION - 15 1,620 1,157 1,440 1,440 290 RECREATION FUND 50 5000 2905000 50213 UAL RETIREMENT - - 77,961 77,961 77,284 82,280 290 RECREATION FUND 50 5000 2905000 50215 RETIREMENT (PART TIME) 401 - - 365 - - 290 RECREATION FUND 50 5000 2905000 50220 MEDICARE 10,666 6,073 6,562 7,030 7,241 7,635 290 RECREATION FUND 50 5000 2905000 50225 HEALTH INSURANCE BENEFITS 135,998 77,002 106,213 90,261 130,345 130,345 290 RECREATION FUND 50 5000 2905000 50230 LIFE INSURANCE BENEFITS 1,088 579 712 684 827 855 290 RECREATION FUND 50 5000 2905000 50235 EMPLOYEE ASSISTANCE PROG 1,263 659 874 825 971 990 290 RECREATION FUND 50 5000 2905000 50240 UNEMPLOYMENT INSURANCE 521 570 744 754 793 822 290 RECREATION FUND 50 5000 2905000 50255 MISC DISABILITY INSURANCE 1,534 838 1,068 968 1,137 1,137 290 RECREATION FUND 50 5000 2905000 50260 RETIREE MEDICAL - 1,304 2,400 1,508 - - 290 RECREATION FUND 50 5000 2905000 50270 CONTRA PERSONNEL EXPENSE - - - - - - 290 RECREATION FUND 50 5000 2905000 51110 EMPLOYEE TRAINING - - - - 2,300 2,500 290 RECREATION FUND 50 5000 2905000 51120 EMPLOYEE TRAVEL, FOOD,LODGE - - - - 5,200 4,200 290 RECREATION FUND 50 5000 2905000 51410 UTILITIES - - - - - - 290 RECREATION FUND 50 5000 2905000 51420 TELECOMMUNICATIONS 190 (152) - - - - 290 RECREATION FUND 50 5000 2905000 51510 PROFESSIONAL SUPPORT 2,995 3,561 6,500 1,700 1,860 1,953 290 RECREATION FUND 50 5000 2905000 51530 MEETING EXPENSES - - - - - - 290 RECREATION FUND 50 5000 2905000 51610 ADVERTISING-PUBLICITY 21,567 27,525 43,988 26,000 36,050 38,574 290 RECREATION FUND 50 5000 2905000 51620 AUDIT SERVICES 2,500 2,500 2,500 2,500 - - 290 RECREATION FUND 50 5000 2905000 51630 CONTRACTUAL SERVICES 69,097 124,980 119,395 303,750 419,231 529,593 290 RECREATION FUND 50 5000 2905000 51632 CONTRACT CLASSES - - - - - - 290 RECREATION FUND 50 5000 2905000 52110 OFFICE/COMPUTER SUPPLIES 3,779 4,036 3,500 3,500 3,500 3,750 290 RECREATION FUND 50 5000 2905000 52210 REPAIRS & MAINTENANCE - - - - - - 290 RECREATION FUND 50 5000 2905000 52610 PROGRAM EXPENSES 646 738 2,000 - 1,500 1,750 290 RECREATION FUND 50 5000 2905000 53120 EQUIPMENT/FURNITURE 2,835 - - - - - 290 RECREATION FUND 50 5000 2905000 54130 FLEET SERVICE CHARGE 10,939 11,840 4,720 4,720 6,150 6,259 290 RECREATION FUND 50 5000 2905000 54135 EQUIPMENT SERVICE CHARGE 17,204 - - - - - 290 RECREATION FUND 50 5000 2905000 54140 FACILITY SERVICE CHARGE 161,446 - 133,658 - - - 290 RECREATION FUND 50 5000 2905000 54145 INFO TECH SERVICE CHARGE 24,435 26,405 16,632 35,683 45,249 43,811 290 RECREATION FUND 50 5000 2905000 54150 OVERHEAD CHARGES 71,210 154,584 159,222 159,222 - - 290 RECREATION FUND 50 5000 2905000 54155 LIABILITY INSURANCE CHRGS 35,748 38,164 39,597 - - - 290 RECREATION FUND 50 5000 2905000 55130 CASH OVER SHORT - - - - - - 290 RECREATION FUND 50 5010 2905010 50120 WAGES/PART TIME 8,332 11,243 26,036 15,000 30,310 31,938 290 RECREATION FUND 50 5010 2905010 50130 OVERTIME - - - - - - 290 RECREATION FUND 50 5010 2905010 50205 WORKERS COMP 177 183 - - - - 290 RECREATION FUND 50 5010 2905010 50215 RETIREMENT (PART TIME) 63 415 716 110 682 719 Page 18 of 29 ] 9.2 p. 175 of 794 City of Gilroy Expenditures by Division FY24 and FY25 Budget Line-Item Detail Fund Fund Name Department Division Organization Object Account Description 2021 Actuals 2022 Actuals 2023 Amended Budget 2023 Projected Actuals 2024 Recommended Budget 2025 Recommended Budget 290 RECREATION FUND 50 5010 2905010 50220 MEDICARE - 15 378 123 439 463 290 RECREATION FUND 50 5010 2905010 50240 UNEMPLOYMENT INSURANCE - - - - - - 290 RECREATION FUND 50 5010 2905010 52110 OFFICE/COMPUTER SUPPLIES - - - - - - 290 RECREATION FUND 50 5010 2905010 52610 PROGRAM EXPENSES 593 1,792 5,101 4,500 5,254 5,412 290 RECREATION FUND 50 5015 2905015 50120 WAGES/PART TIME 14 8,176 10,939 13,000 13,400 14,070 290 RECREATION FUND 50 5015 2905015 50130 OVERTIME - - - - - - 290 RECREATION FUND 50 5015 2905015 50205 WORKERS COMP - 138 - - - - 290 RECREATION FUND 50 5015 2905015 50215 RETIREMENT (PART TIME) 67 220 301 193 302 317 290 RECREATION FUND 50 5015 2905015 50220 MEDICARE - 13 159 215 194 204 290 RECREATION FUND 50 5015 2905015 51630 CONTRACTUAL SERVICES - - - - - - 290 RECREATION FUND 50 5015 2905015 52610 PROGRAM EXPENSES - 185 - 1,000 1,000 1,000 290 RECREATION FUND 50 5020 2905020 50120 WAGES/PART TIME 743 9,721 18,459 19,000 23,439 25,350 290 RECREATION FUND 50 5020 2905020 50130 OVERTIME - - - - - - 290 RECREATION FUND 50 5020 2905020 50205 WORKERS COMP 16 151 - - - - 290 RECREATION FUND 50 5020 2905020 50215 RETIREMENT (PART TIME) 78 323 508 250 527 570 290 RECREATION FUND 50 5020 2905020 50220 MEDICARE - 9 268 278 340 368 290 RECREATION FUND 50 5020 2905020 50240 UNEMPLOYMENT INSURANCE - - - - - - 290 RECREATION FUND 50 5020 2905020 51630 CONTRACTUAL SERVICES - 8,263 - - - - 290 RECREATION FUND 50 5020 2905020 52110 OFFICE/COMPUTER SUPPLIES - - - - - - 290 RECREATION FUND 50 5020 2905020 52610 PROGRAM EXPENSES 3,243 5,126 8,000 8,000 14,385 15,104 290 RECREATION FUND 50 5020 2905020 53120 EQUIPMENT/FURNITURE - - 10,000 10,000 - - 290 RECREATION FUND 50 5020 2905020 54140 FACILITY SERVICE CHARGE 162,358 - 140,411 - - - 290 RECREATION FUND 50 5020 2905020 54145 INFO TECH SERVICE CHARGE 11,630 13,567 16,359 - - - 290 RECREATION FUND 50 5025 2905025 51630 CONTRACTUAL SERVICES 12,000 12,250 12,950 12,875 25,750 26,522 290 RECREATION FUND 50 5025 2905025 52610 PROGRAM EXPENSES 1,050 1,300 - - 2,310 2,379 290 RECREATION FUND 50 5030 2905030 50120 WAGES/PART TIME 65,411 12,226 74,160 60,000 77,700 81,585 290 RECREATION FUND 50 5030 2905030 50130 OVERTIME - 144 - - - - 290 RECREATION FUND 50 5030 2905030 50205 WORKERS COMP 1,385 816 - - - - 290 RECREATION FUND 50 5030 2905030 50215 RETIREMENT (PART TIME) - 1,360 2,039 565 1,748 1,836 290 RECREATION FUND 50 5030 2905030 50220 MEDICARE - 33 1,075 630 1,127 1,183 290 RECREATION FUND 50 5030 2905030 50240 UNEMPLOYMENT INSURANCE - - - - - - 290 RECREATION FUND 50 5030 2905030 51630 CONTRACTUAL SERVICES 207 - - - - - 290 RECREATION FUND 50 5030 2905030 52110 OFFICE/COMPUTER SUPPLIES 6 - - 200 - - 290 RECREATION FUND 50 5030 2905030 52210 REPAIRS & MAINTENANCE 16,500 16,500 16,500 16,500 16,500 16,500 290 RECREATION FUND 50 5030 2905030 52610 PROGRAM EXPENSES 13,920 15,563 12,656 12,500 26,500 27,295 290 RECREATION FUND 50 5030 2905030 53120 EQUIPMENT/FURNITURE - - - - - - 290 RECREATION FUND 50 5030 2905030 54140 FACILITY SERVICE CHARGE 2,111 - 1,976 - - - 290 RECREATION FUND 50 5035 2905035 51630 CONTRACTUAL SERVICES 102,852 272,632 211,358 300,000 315,000 330,750 290 RECREATION FUND 50 5035 2905035 52610 PROGRAM EXPENSES 413 344 7,420 13,100 4,000 4,200 290 RECREATION FUND 50 5040 2905040 50120 WAGES/PART TIME 12,801 48,278 61,615 55,000 60,866 63,292 290 RECREATION FUND 50 5040 2905040 50130 OVERTIME - - - - - - 290 RECREATION FUND 50 5040 2905040 50205 WORKERS COMP 271 792 - - - - 290 RECREATION FUND 50 5040 2905040 50215 RETIREMENT (PART TIME) 135 1,190 1,694 630 1,369 1,424 290 RECREATION FUND 50 5040 2905040 50220 MEDICARE - 59 893 703 883 918 290 RECREATION FUND 50 5040 2905040 50240 UNEMPLOYMENT INSURANCE - - - - - - 290 RECREATION FUND 50 5040 2905040 51630 CONTRACTUAL SERVICES - - - - - - 290 RECREATION FUND 50 5040 2905040 52110 OFFICE/COMPUTER SUPPLIES - - - - - - 290 RECREATION FUND 50 5040 2905040 52610 PROGRAM EXPENSES - 1,220 1,000 - 1,155 1,213 290 RECREATION FUND 50 5050 2905050 50120 WAGES/PART TIME - - - - - - 290 RECREATION FUND 50 5050 2905050 50205 WORKERS COMP - - - - - - 290 RECREATION FUND 50 5050 2905050 51630 CONTRACTUAL SERVICES - - - - - - 290 RECREATION FUND 50 5050 2905050 52110 OFFICE/COMPUTER SUPPLIES - - - - - - 290 RECREATION FUND 50 5050 2905050 52610 PROGRAM EXPENSES 112 751 2,240 1,200 2,500 2,500 290 RECREATION FUND 50 5055 2905055 50120 WAGES/PART TIME - - - - - - 290 RECREATION FUND 50 5055 2905055 50130 OVERTIME - - - - - - 290 RECREATION FUND 50 5055 2905055 50215 RETIREMENT (PART TIME) 110 - - - - - Page 19 of 29 ] 9.2 p. 176 of 794 City of Gilroy Expenditures by Division FY24 and FY25 Budget Line-Item Detail Fund Fund Name Department Division Organization Object Account Description 2021 Actuals 2022 Actuals 2023 Amended Budget 2023 Projected Actuals 2024 Recommended Budget 2025 Recommended Budget 290 RECREATION FUND 50 5055 2905055 51510 PROFESSIONAL SUPPORT - - - - - - 290 RECREATION FUND 50 5055 2905055 51630 CONTRACTUAL SERVICES - - - - - - 290 RECREATION FUND 50 5055 2905055 52210 REPAIRS & MAINTENANCE - - 37,596 37,596 37,596 37,596 290 RECREATION FUND 50 5055 2905055 52610 PROGRAM EXPENSES 696 74 1,000 1,000 1,000 1,000 290 RECREATION FUND 50 5055 2905055 54140 FACILITY SERVICE CHARGE 3,420 - 53,054 - - - 290 RECREATION FUND 50 5060 2905060 50120 WAGES/PART TIME 3,943 3,106 8,430 - 10,900 23,920 290 RECREATION FUND 50 5060 2905060 50130 OVERTIME - 143 - - - - 290 RECREATION FUND 50 5060 2905060 50205 WORKERS COMP 84 52 - - - - 290 RECREATION FUND 50 5060 2905060 50215 RETIREMENT (PART TIME) 162 157 232 - 245 538 290 RECREATION FUND 50 5060 2905060 50220 MEDICARE - - 122 - 158 347 290 RECREATION FUND 50 5060 2905060 50240 UNEMPLOYMENT INSURANCE - - - - - - 290 RECREATION FUND 50 5060 2905060 51630 CONTRACTUAL SERVICES - - - - 1,500 2,000 290 RECREATION FUND 50 5060 2905060 52110 OFFICE/COMPUTER SUPPLIES - - - - - - 290 RECREATION FUND 50 5060 2905060 52610 PROGRAM EXPENSES 639 124 2,588 - 6,200 15,100 290 RECREATION FUND 50 5070 2905070 50120 WAGES/PART TIME 2,071 7,069 12,195 12,000 3,500 3,700 290 RECREATION FUND 50 5070 2905070 50205 WORKERS COMP 44 100 - - - - 290 RECREATION FUND 50 5070 2905070 50215 RETIREMENT (PART TIME) 75 145 336 162 79 83 290 RECREATION FUND 50 5070 2905070 50220 MEDICARE - 9 177 180 51 54 290 RECREATION FUND 50 5070 2905070 51630 CONTRACTUAL SERVICES - - - - - - 290 RECREATION FUND 50 5070 2905070 52610 PROGRAM EXPENSES 159 654 1,500 3,300 2,500 2,625 290 RECREATION FUND 50 5080 2905080 51510 PROFESSIONAL SUPPORT 2,172 1,098 1,800 1,800 1,800 1,800 290 RECREATION FUND 50 5080 2905080 51630 CONTRACTUAL SERVICES - 350 472 472 472 472 290 RECREATION FUND 50 5080 2905080 54140 FACILITY SERVICE CHARGE 26,098 - 78,866 - - - 290 RECREATION FUND 50 5080 2905080 54145 INFO TECH SERVICE CHARGE 1,227 1,389 1,363 - - - RECREATION FUND Total 1,705,501 1,463,448 2,082,291 1,828,082 2,003,609 2,202,214 293 OPIOID SETTLEMENT 10 1000 2931000 51630 CONTRACTUAL SERVICES - - - - - - 293 OPIOID SETTLEMENT 10 1000 2931000 52610 PROGRAM EXPENSES - - - - - - OPIOID SETTLEMENT Total - - - - - - 400 CAPITAL PROJECT FUND 35 3500 4003500 53120 EQUIPMENT/FURNITURE - 12,091 - - - - 400 CAPITAL PROJECT FUND 35 3500 4003500 53135 IMPROVEMENTS - 9,375 - - - - 400 CAPITAL PROJECT FUND 35 3500 4003500 53142 CAPITAL IMPROVMENT PLAN - - 461,890 17,310 444,580 - 400 CAPITAL PROJECT FUND 55 5500 4005500 52210 REPAIRS & MAINTENANCE (35,269) - - - - - 400 CAPITAL PROJECT FUND 55 5500 4005500 53110 LAND 2,523 1,033 - 115 - - 400 CAPITAL PROJECT FUND 55 5500 4005500 53135 IMPROVEMENTS 269,562 149,647 - 315 - - 400 CAPITAL PROJECT FUND 55 5500 4005500 53142 CAPITAL IMPROVMENT PLAN - 116,975 2,342,456 2,685,536 840,225 2,673,571 400 CAPITAL PROJECT FUND 55 5500 4005500 54110 INTERFUND TRANSFER OUT - 63,502 - - - - 400 CAPITAL PROJECT FUND 55 5500 4005500 54150 OVERHEAD CHARGES - - - - 247 257 CAPITAL PROJECT FUND Total 236,816 352,623 2,804,346 2,703,276 1,285,052 2,673,828 405 GILROY COMMUNITY LIBRARY FUND 20 2010 4052010 51620 AUDIT SERVICES - - - - - - 405 GILROY COMMUNITY LIBRARY FUND 20 2010 4052010 51630 CONTRACTUAL SERVICES - - - - - - 405 GILROY COMMUNITY LIBRARY FUND 20 2010 4052010 53135 IMPROVEMENTS - - - - - - 405 GILROY COMMUNITY LIBRARY FUND 20 2010 4052010 53142 CAPITAL IMPROVMENT PLAN - - - - - - 405 GILROY COMMUNITY LIBRARY FUND 20 2010 4052010 54110 INTERFUND TRANSFER OUT - - - - - - GILROY COMMUNITY LIBRARY FUND Total - - - - - - 410 STORM DRAIN DEVELOPMENT FUND 55 5500 4105500 51630 CONTRACTUAL SERVICES 46,199 39,435 5,000 5,000 31,100 6,050 410 STORM DRAIN DEVELOPMENT FUND 55 5500 4105500 53135 IMPROVEMENTS - - - - - - 410 STORM DRAIN DEVELOPMENT FUND 55 5500 4105500 53142 CAPITAL IMPROVMENT PLAN - - 394,357 514,000 231,827 230,811 410 STORM DRAIN DEVELOPMENT FUND 55 5500 4105500 54150 OVERHEAD CHARGES 2,588 188 194 194 730 760 STORM DRAIN DEVELOPMENT FUND Total 48,787 39,623 399,551 519,194 263,657 237,621 415 UTILITY UNDERGROUNDING FUND 55 5500 4155500 51630 CONTRACTUAL SERVICES - - - - - - 415 UTILITY UNDERGROUNDING FUND 55 5500 4155500 54110 INTERFUND TRANSFER OUT 8,119 8 - - - - 415 UTILITY UNDERGROUNDING FUND 55 5500 4155500 54150 OVERHEAD CHARGES - - - - - - UTILITY UNDERGROUNDING FUND Total 8,119 8 - - - - 418 BANS REFINANCE SER 2009 55 5500 4185500 54110 INTERFUND TRANSFER OUT - 34,968 - - - - BANS REFINANCE SER 2009 Total - 34,968 - - - - 420 STREET TREE DEVELOPMENT FUND 55 5500 4205500 51630 CONTRACTUAL SERVICES - - - - - - 420 STREET TREE DEVELOPMENT FUND 55 5500 4205500 52610 PROGRAM EXPENSES - - 5,000 - 2,000 2,000 420 STREET TREE DEVELOPMENT FUND 55 5500 4205500 54150 OVERHEAD CHARGES - - - - 238 248 STREET TREE DEVELOPMENT FUND Total - - 5,000 - 2,238 2,248 Page 20 of 29 ] 9.2 p. 177 of 794 City of Gilroy Expenditures by Division FY24 and FY25 Budget Line-Item Detail Fund Fund Name Department Division Organization Object Account Description 2021 Actuals 2022 Actuals 2023 Amended Budget 2023 Projected Actuals 2024 Recommended Budget 2025 Recommended Budget 422 STORMWATER MNGMT 55 5500 4225500 51620 AUDIT SERVICES - - - - - - 422 STORMWATER MNGMT 55 5500 4225500 51630 CONTRACTUAL SERVICES - - - - - - 422 STORMWATER MNGMT 55 5500 4225500 52210 REPAIRS & MAINTENANCE - - - - - - 422 STORMWATER MNGMT 55 5500 4225500 53110 LAND - - - - - - 422 STORMWATER MNGMT 55 5500 4225500 53135 IMPROVEMENTS - - - - - - 422 STORMWATER MNGMT 55 5500 4225500 53142 CAPITAL IMPROVMENT PLAN - - - - - - 422 STORMWATER MNGMT 55 5500 4225500 54110 INTERFUND TRANSFER OUT - - - - - - STORMWATER MNGMT Total - - - - - - 425 TRAFFIC IMPACT FUND 55 5500 4255500 50310 APPAREL, BOOTS, PPE - - 225 - - - 425 TRAFFIC IMPACT FUND 55 5500 4255500 51510 PROFESSIONAL SUPPORT - - 2,500 - 2,500 2,500 425 TRAFFIC IMPACT FUND 55 5500 4255500 51620 AUDIT SERVICES 3,200 2,500 2,500 2,500 - - 425 TRAFFIC IMPACT FUND 55 5500 4255500 51630 CONTRACTUAL SERVICES 5,240 4,111 401,649 402,149 287,100 6,050 425 TRAFFIC IMPACT FUND 55 5500 4255500 52110 OFFICE/COMPUTER SUPPLIES - - 200 544 300 400 425 TRAFFIC IMPACT FUND 55 5500 4255500 53135 IMPROVEMENTS 2,061,922 1,548,617 2,456,373 3,802,766 - - 425 TRAFFIC IMPACT FUND 55 5500 4255500 53142 CAPITAL IMPROVMENT PLAN - 312,473 1,092,132 3,416,201 2,913,050 8,660,209 425 TRAFFIC IMPACT FUND 55 5500 4255500 54150 OVERHEAD CHARGES 115,964 26 26 26 9,497 9,898 TRAFFIC IMPACT FUND Total 2,186,326 1,867,726 3,955,605 7,624,186 3,212,447 8,679,057 430 SEWER DEVELOPMENT FUND 55 5500 4305500 50310 APPAREL, BOOTS, PPE - - 113 113 1,500 1,500 430 SEWER DEVELOPMENT FUND 55 5500 4305500 51510 PROFESSIONAL SUPPORT - - 2,500 - 2,500 2,500 430 SEWER DEVELOPMENT FUND 55 5500 4305500 51620 AUDIT SERVICES 600 2,500 2,500 2,500 - - 430 SEWER DEVELOPMENT FUND 55 5500 4305500 51630 CONTRACTUAL SERVICES 46,199 39,435 5,000 5,000 43,900 6,050 430 SEWER DEVELOPMENT FUND 55 5500 4305500 52110 OFFICE/COMPUTER SUPPLIES - - 200 - 5,000 5,000 430 SEWER DEVELOPMENT FUND 55 5500 4305500 53135 IMPROVEMENTS - - - - - - 430 SEWER DEVELOPMENT FUND 55 5500 4305500 53142 CAPITAL IMPROVMENT PLAN - - - - 1,100,226 1,411,972 430 SEWER DEVELOPMENT FUND 55 5500 4305500 54110 INTERFUND TRANSFER OUT 2,020,945 708,865 2,556,800 1,533,500 2,244,000 2,244,400 430 SEWER DEVELOPMENT FUND 55 5500 4305500 54113 TRF OUT SCRWA CONSTRUCTION - - - - - - 430 SEWER DEVELOPMENT FUND 55 5500 4305500 54114 TRF OUT SCRWA CIP - - - - - - 430 SEWER DEVELOPMENT FUND 55 5500 4305500 54150 OVERHEAD CHARGES 702 14,082 14,505 14,505 801 835 SEWER DEVELOPMENT FUND Total 2,068,446 764,882 2,581,618 1,555,618 3,397,927 3,672,257 435 WATER DEVELOPMENT FUND 55 5500 4355500 50310 APPAREL, BOOTS, PPE - - - - 1,500 1,500 435 WATER DEVELOPMENT FUND 55 5500 4355500 51510 PROFESSIONAL SUPPORT - - 2,500 - 2,500 2,500 435 WATER DEVELOPMENT FUND 55 5500 4355500 51620 AUDIT SERVICES 600 600 600 600 - - 435 WATER DEVELOPMENT FUND 55 5500 4355500 51630 CONTRACTUAL SERVICES 47,389 39,434 5,000 5,000 5,500 6,050 435 WATER DEVELOPMENT FUND 55 5500 4355500 52110 OFFICE/COMPUTER SUPPLIES - - - - - - 435 WATER DEVELOPMENT FUND 55 5500 4355500 53110 LAND - - - - - - 435 WATER DEVELOPMENT FUND 55 5500 4355500 53135 IMPROVEMENTS - - - - - - 435 WATER DEVELOPMENT FUND 55 5500 4355500 53142 CAPITAL IMPROVMENT PLAN - 16,020 3,193,029 562,145 3,550,800 - 435 WATER DEVELOPMENT FUND 55 5500 4355500 54110 INTERFUND TRANSFER OUT - - - - - - 435 WATER DEVELOPMENT FUND 55 5500 4355500 54150 OVERHEAD CHARGES 720 6 6 6 945 985 WATER DEVELOPMENT FUND Total 48,709 56,060 3,201,135 567,751 3,561,245 11,035 440 PUBLIC FACILITIES IMPACT FUND 55 5500 4405500 50310 APPAREL, BOOTS, PPE - - - - 1,500 1,500 440 PUBLIC FACILITIES IMPACT FUND 55 5500 4405500 51620 AUDIT SERVICES 2,500 2,500 2,500 2,500 - - 440 PUBLIC FACILITIES IMPACT FUND 55 5500 4405500 51630 CONTRACTUAL SERVICES 5,727 28,426 7,500 7,500 233,250 9,075 440 PUBLIC FACILITIES IMPACT FUND 55 5500 4405500 52110 OFFICE/COMPUTER SUPPLIES - - - - - - 440 PUBLIC FACILITIES IMPACT FUND 55 5500 4405500 53120 EQUIPMENT/FURNITURE - - - - - - 440 PUBLIC FACILITIES IMPACT FUND 55 5500 4405500 53125 VEHICLES - - - - - - 440 PUBLIC FACILITIES IMPACT FUND 55 5500 4405500 53130 BUILDINGS - - - - - - 440 PUBLIC FACILITIES IMPACT FUND 55 5500 4405500 53135 IMPROVEMENTS (258) - - - - - 440 PUBLIC FACILITIES IMPACT FUND 55 5500 4405500 53142 CAPITAL IMPROVMENT PLAN - - - - 13,888,793 13,441,107 440 PUBLIC FACILITIES IMPACT FUND 55 5500 4405500 54110 INTERFUND TRANSFER OUT 3,591,375 3,182,644 3,872,081 3,872,081 3,729,591 3,758,264 440 PUBLIC FACILITIES IMPACT FUND 55 5500 4405500 54150 OVERHEAD CHARGES 461 - - - 15,532 16,187 440 PUBLIC FACILITIES IMPACT FUND 55 5500 4405500 58125 INTERFUND INTEREST EXPENS 91,343 79,971 58,858 58,858 - - PUBLIC FACILITIES IMPACT FUND Total 3,691,147 3,293,541 3,940,939 3,940,939 17,868,666 17,226,133 Page 21 of 29 ] 9.2 p. 178 of 794 City of Gilroy Expenditures by Division FY24 and FY25 Budget Line-Item Detail Fund Fund Name Department Division Organization Object Account Description 2021 Actuals 2022 Actuals 2023 Amended Budget 2023 Projected Actuals 2024 Recommended Budget 2025 Recommended Budget 487 DOWNTOWN BEAUTIFICATION 55 5500 4875500 50110 SALARIES - - 201,600 - - - 487 DOWNTOWN BEAUTIFICATION 55 5500 4875500 50114 EARNED LEAVE CASHOUT - - - - - - 487 DOWNTOWN BEAUTIFICATION 55 5500 4875500 50120 WAGES/PART TIME - - - - - - 487 DOWNTOWN BEAUTIFICATION 55 5500 4875500 50130 OVERTIME - - - - - - 487 DOWNTOWN BEAUTIFICATION 55 5500 4875500 50205 WORKERS COMP - - - - - - 487 DOWNTOWN BEAUTIFICATION 55 5500 4875500 50210 RETIREMENT (FULL TIME) - - - - - - 487 DOWNTOWN BEAUTIFICATION 55 5500 4875500 50212 DEFERRED COMPENSATION - - - - - - 487 DOWNTOWN BEAUTIFICATION 55 5500 4875500 50213 UAL RETIREMENT - - - - - - 487 DOWNTOWN BEAUTIFICATION 55 5500 4875500 50215 RETIREMENT (PART TIME) - - - - - - 487 DOWNTOWN BEAUTIFICATION 55 5500 4875500 50220 MEDICARE - - - - - - 487 DOWNTOWN BEAUTIFICATION 55 5500 4875500 50225 HEALTH INSURANCE BENEFITS - - - - - - 487 DOWNTOWN BEAUTIFICATION 55 5500 4875500 50230 LIFE INSURANCE BENEFITS - - - - - - 487 DOWNTOWN BEAUTIFICATION 55 5500 4875500 50235 EMPLOYEE ASSISTANCE PROG - - - - - - 487 DOWNTOWN BEAUTIFICATION 55 5500 4875500 50240 UNEMPLOYMENT INSURANCE - - - - - - 487 DOWNTOWN BEAUTIFICATION 55 5500 4875500 50245 UNIFORM & TOOL ALLOWANCE - - - - - - 487 DOWNTOWN BEAUTIFICATION 55 5500 4875500 50255 MISC DISABILITY INSURANCE - - - - - - 487 DOWNTOWN BEAUTIFICATION 55 5500 4875500 51630 CONTRACTUAL SERVICES - - - - - - 487 DOWNTOWN BEAUTIFICATION 55 5500 4875500 53135 IMPROVEMENTS - - - - - - 487 DOWNTOWN BEAUTIFICATION 55 5500 4875500 53142 CAPITAL IMPROVMENT PLAN - - 3,759,165 378,000 3,582,765 - 487 DOWNTOWN BEAUTIFICATION 55 5500 4875500 54110 INTERFUND TRANSFER OUT - - - - - - DOWNTOWN BEAUTIFICATION Total - - 3,960,765 378,000 3,582,765 - 500 GILROY COM LIBRARY DS FUND 20 2010 5002010 51620 AUDIT SERVICES 600 600 600 600 - - 500 GILROY COM LIBRARY DS FUND 20 2010 5002010 51630 CONTRACTUAL SERVICES 6,080 5,135 - 4,890 5,135 5,392 500 GILROY COM LIBRARY DS FUND 20 2010 5002010 54150 OVERHEAD CHARGES - - - - 1,042 1,086 500 GILROY COM LIBRARY DS FUND 20 2010 5002010 57110 DEBT REDEMPTION 990,813 1,022,696 1,055,605 1,055,605 1,089,573 1,124,634 500 GILROY COM LIBRARY DS FUND 20 2010 5002010 57115 DEBT INTEREST 843,672 812,294 779,906 779,906 746,476 711,970 500 GILROY COM LIBRARY DS FUND 20 2010 5002010 57125 PREPAYMENTS/DEBT - - - - - - GILROY COM LIBRARY DS FUND Total 1,841,165 1,840,725 1,836,111 1,841,001 1,842,226 1,843,082 505 CA ENERGY COMM LOAN FUND 55 5500 5055500 54150 OVERHEAD CHARGES - - - - 491 512 505 CA ENERGY COMM LOAN FUND 55 5500 5055500 57110 DEBT REDEMPTION 91,515 92,433 93,359 93,359 94,281 95,241 505 CA ENERGY COMM LOAN FUND 55 5500 5055500 57115 DEBT INTEREST 8,347 7,429 6,503 6,503 5,582 4,622 CA ENERGY COMM LOAN FUND Total 99,862 99,862 99,862 99,862 100,354 100,375 510 LEASE REVEN BONDS DS 2013 FUND 20 2010 5102010 51620 AUDIT SERVICES 600 600 600 600 - - 510 LEASE REVEN BONDS DS 2013 FUND 20 2010 5102010 51630 CONTRACTUAL SERVICES 5,107 3,232 8,000 178,082 4,988 5,238 510 LEASE REVEN BONDS DS 2013 FUND 20 2010 5102010 54150 OVERHEAD CHARGES - - - - 1,632 1,701 510 LEASE REVEN BONDS DS 2013 FUND 20 2010 5102010 57110 DEBT REDEMPTION 945,000 990,000 1,035,000 1,035,000 1,063,146 1,140,757 510 LEASE REVEN BONDS DS 2013 FUND 20 2010 5102010 57115 DEBT INTEREST 891,669 848,019 805,156 805,156 551,739 474,128 LEASE REVEN BONDS DS 2013 FUND Total 1,842,376 1,841,851 1,848,756 2,018,838 1,621,505 1,621,824 515 PFFA REFUNDING LEASE2010 FUND 20 2010 5152010 51620 AUDIT SERVICES 600 - - - - - 515 PFFA REFUNDING LEASE2010 FUND 20 2010 5152010 51630 CONTRACTUAL SERVICES 6,314 - - - - - 515 PFFA REFUNDING LEASE2010 FUND 20 2010 5152010 54110 INTERFUND TRANSFER OUT 1,892,247 65 - - - - 515 PFFA REFUNDING LEASE2010 FUND 20 2010 5152010 57110 DEBT REDEMPTION 17,555,000 - - - - - 515 PFFA REFUNDING LEASE2010 FUND 20 2010 5152010 57115 DEBT INTEREST 463,382 - - - - - PFFA REFUNDING LEASE2010 FUND Total 19,917,543 65 - - - - 520 LEASE REV BONDS SER 2020A FUND 20 2010 5202010 51620 AUDIT SERVICES - 600 600 600 - - 520 LEASE REV BONDS SER 2020A FUND 20 2010 5202010 51630 CONTRACTUAL SERVICES 212,500 3,210 8,000 4,750 4,988 5,238 520 LEASE REV BONDS SER 2020A FUND 20 2010 5202010 54110 INTERFUND TRANSFER OUT 17,969,653 - - - - - 520 LEASE REV BONDS SER 2020A FUND 20 2010 5202010 54150 OVERHEAD CHARGES - - - - 403 420 520 LEASE REV BONDS SER 2020A FUND 20 2010 5202010 57110 DEBT REDEMPTION 790,000 715,000 755,000 755,000 795,000 840,000 520 LEASE REV BONDS SER 2020A FUND 20 2010 5202010 57115 DEBT INTEREST 485,958 629,625 592,875 592,875 554,125 513,250 LEASE REV BONDS SER 2020A FUND Total 19,458,111 1,348,435 1,356,475 1,353,225 1,354,516 1,358,908 600 FLEET SERVICES FUND 60 6000 6006000 50110 SALARIES 215,838 246,560 379,275 280,612 402,279 426,861 600 FLEET SERVICES FUND 60 6000 6006000 50114 EARNED LEAVE CASHOUT - - - - - - 600 FLEET SERVICES FUND 60 6000 6006000 50120 WAGES/PART TIME 48,281 6,534 15,318 15,318 16,393 17,729 600 FLEET SERVICES FUND 60 6000 6006000 50130 OVERTIME 14,797 20,271 4,378 4,378 5,000 5,000 600 FLEET SERVICES FUND 60 6000 6006000 50150 OVERTIME MEALS - - - - - - 600 FLEET SERVICES FUND 60 6000 6006000 50203 COMPENSATED ABSENCES (43,150) 3,756 - - - - 600 FLEET SERVICES FUND 60 6000 6006000 50205 WORKERS COMP 26,289 34,599 52,949 52,949 55,039 57,116 600 FLEET SERVICES FUND 60 6000 6006000 50210 RETIREMENT (FULL TIME) 102,050 102,263 40,582 26,871 48,233 49,772 600 FLEET SERVICES FUND 60 6000 6006000 50212 DEFERRED COMPENSATION - - 1,440 - 1,440 1,440 600 FLEET SERVICES FUND 60 6000 6006000 50213 UAL RETIREMENT - - 66,323 66,323 62,684 67,139 600 FLEET SERVICES FUND 60 6000 6006000 50215 RETIREMENT (PART TIME) 26 305 421 147 369 399 600 FLEET SERVICES FUND 60 6000 6006000 50220 MEDICARE 5,384 5,041 5,815 4,488 6,171 6,547 600 FLEET SERVICES FUND 60 6000 6006000 50225 HEALTH INSURANCE BENEFITS 57,188 58,862 82,081 83,173 82,081 82,081 Page 22 of 29 ] 9.2 p. 179 of 794 City of Gilroy Expenditures by Division FY24 and FY25 Budget Line-Item Detail Fund Fund Name Department Division Organization Object Account Description 2021 Actuals 2022 Actuals 2023 Amended Budget 2023 Projected Actuals 2024 Recommended Budget 2025 Recommended Budget 600 FLEET SERVICES FUND 60 6000 6006000 50230 LIFE INSURANCE BENEFITS 525 546 601 412 609 629 600 FLEET SERVICES FUND 60 6000 6006000 50235 EMPLOYEE ASSISTANCE PROG 611 583 777 534 777 792 600 FLEET SERVICES FUND 60 6000 6006000 50240 UNEMPLOYMENT INSURANCE 265 571 628 632 637 664 600 FLEET SERVICES FUND 60 6000 6006000 50245 UNIFORM & TOOL ALLOWANCE 1,800 1,200 1,800 1,800 1,800 1,800 600 FLEET SERVICES FUND 60 6000 6006000 50255 MISC DISABILITY INSURANCE 742 727 913 608 932 932 600 FLEET SERVICES FUND 60 6000 6006000 50260 RETIREE MEDICAL - 1,956 3,600 3,600 3,600 3,600 600 FLEET SERVICES FUND 60 6000 6006000 50310 APPAREL, BOOTS, PPE 1,485 892 3,502 7,819 9,659 9,659 600 FLEET SERVICES FUND 60 6000 6006000 51110 EMPLOYEE TRAINING - - - - 6,000 6,000 600 FLEET SERVICES FUND 60 6000 6006000 51120 EMPLOYEE TRAVEL, FOOD,LODGE - - - - 3,000 3,000 600 FLEET SERVICES FUND 60 6000 6006000 51420 TELECOMMUNICATIONS - - - - 1,800 1,800 600 FLEET SERVICES FUND 60 6000 6006000 51510 PROFESSIONAL SUPPORT 6 3,204 10,750 7,000 1,650 1,650 600 FLEET SERVICES FUND 60 6000 6006000 51520 SUPPORT SERVICES 106,797 135,206 76,100 76,100 76,100 76,100 600 FLEET SERVICES FUND 60 6000 6006000 51620 AUDIT SERVICES 2,500 2,500 2,500 2,500 - - 600 FLEET SERVICES FUND 60 6000 6006000 51630 CONTRACTUAL SERVICES 19,586 17,764 14,640 30,000 25,000 20,000 600 FLEET SERVICES FUND 60 6000 6006000 52110 OFFICE/COMPUTER SUPPLIES 2,393 429 3,000 3,000 1,500 1,500 600 FLEET SERVICES FUND 60 6000 6006000 52120 PARTS AND ACCESSORIES 177,324 210,174 241,650 160,000 210,000 210,000 600 FLEET SERVICES FUND 60 6000 6006000 52140 PETROLEUM PRODUCTS 257,280 427,022 649,950 498,000 535,860 535,860 600 FLEET SERVICES FUND 60 6000 6006000 52210 REPAIRS & MAINTENANCE 212,573 19,261 3,000 15,000 15,000 15,000 600 FLEET SERVICES FUND 60 6000 6006000 52310 EQUIPMENT RENTAL - - 800 - - - 600 FLEET SERVICES FUND 60 6000 6006000 53120 EQUIPMENT/FURNITURE - - - - 20,000 - 600 FLEET SERVICES FUND 60 6000 6006000 53125 VEHICLES 275,777 183,137 2,263,030 2,263,000 1,000,000 1,000,000 600 FLEET SERVICES FUND 60 6000 6006000 53135 IMPROVEMENTS - - - - - - 600 FLEET SERVICES FUND 60 6000 6006000 53165 CONTRA CAPITAL OUTLAY (275,777) (183,137) - - - - 600 FLEET SERVICES FUND 60 6000 6006000 54110 INTERFUND TRANSFER OUT - - - - - - 600 FLEET SERVICES FUND 60 6000 6006000 54120 CAPITAL CONTRIBUTIONS - - - - - - 600 FLEET SERVICES FUND 60 6000 6006000 54140 FACILITY SERVICE CHARGE 28,415 38,077 21,818 21,818 52,561 56,505 600 FLEET SERVICES FUND 60 6000 6006000 54145 INFO TECH SERVICE CHARGE 7,152 7,524 3,136 2,974 12,771 3,651 600 FLEET SERVICES FUND 60 6000 6006000 54150 OVERHEAD CHARGES 84,927 15,936 16,414 16,414 19,231 20,043 600 FLEET SERVICES FUND 60 6000 6006000 54155 LIABILITY INSURANCE CHRGS 258,394 397,468 265,480 216,925 232,207 243,961 600 FLEET SERVICES FUND 60 6000 6006000 54160 CAR INSURANCE CHARGES - - - - - - 600 FLEET SERVICES FUND 60 6000 6006000 55110 LOSS ON DISPOSAL OF F/A - - - - - - 600 FLEET SERVICES FUND 60 6000 6006000 56120 DEPRECIATION 506,335 503,186 - - - - 600 FLEET SERVICES FUND 60 6000 6006000 57130 LEASE PRINCIPAL - 134,674 - 229,268 - - 600 FLEET SERVICES FUND 60 6000 6006000 57135 LEASE INTEREST - 13,316 - 24,686 - - 600 FLEET SERVICES FUND 60 6000 6006000 58130 CLAIMS 17,526 19,046 92 30,000 31,500 33,100 FLEET SERVICES FUND Total 2,113,339 2,429,453 4,232,764 4,146,350 2,941,882 2,960,329 605 WORKER'S COMPENSATION FUND 25 2510 6052510 51110 EMPLOYEE TRAINING - - - - 700 700 605 WORKER'S COMPENSATION FUND 25 2510 6052510 51120 EMPLOYEE TRAVEL, FOOD,LODGE - - - - 320 320 605 WORKER'S COMPENSATION FUND 25 2510 6052510 51510 PROFESSIONAL SUPPORT 150 899 920 750 150 150 605 WORKER'S COMPENSATION FUND 25 2510 6052510 51615 INSURANCE CHARGES 276,239 345,284 352,608 323,582 381,827 400,918 605 WORKER'S COMPENSATION FUND 25 2510 6052510 51620 AUDIT SERVICES 600 600 600 600 - - 605 WORKER'S COMPENSATION FUND 25 2510 6052510 51625 CONSULTANTS - - - - 4,950 5,200 605 WORKER'S COMPENSATION FUND 25 2510 6052510 51630 CONTRACTUAL SERVICES - 4,800 6,000 4,950 - - 605 WORKER'S COMPENSATION FUND 25 2510 6052510 52110 OFFICE/COMPUTER SUPPLIES - - - - 140 140 605 WORKER'S COMPENSATION FUND 25 2510 6052510 52520 ADMINISTRATIVE FEES 131,132 137,125 139,118 127,913 137,285 144,149 605 WORKER'S COMPENSATION FUND 25 2510 6052510 54150 OVERHEAD CHARGES 64,156 11,952 12,311 12,311 14,424 15,033 605 WORKER'S COMPENSATION FUND 25 2510 6052510 58130 CLAIMS 737,279 787,389 881,608 779,392 844,822 887,063 605 WORKER'S COMPENSATION FUND 25 2510 6052510 58140 CLAIMS LIABILITY ADJ 660,458 3,076,146 - - - - WORKER'S COMPENSATION FUND Total 1,870,014 4,364,196 1,393,165 1,249,498 1,384,618 1,453,673 610 LIABILITY INSURANCE FUND 25 2510 6102510 51110 EMPLOYEE TRAINING - - - - 500 500 610 LIABILITY INSURANCE FUND 25 2510 6102510 51120 EMPLOYEE TRAVEL, FOOD,LODGE - - - - 492 492 610 LIABILITY INSURANCE FUND 25 2510 6102510 51510 PROFESSIONAL SUPPORT 11 340 842 625 75 75 610 LIABILITY INSURANCE FUND 25 2510 6102510 51615 INSURANCE CHARGES 1,187,706 1,876,028 2,000,000 2,035,000 2,200,000 2,310,000 610 LIABILITY INSURANCE FUND 25 2510 6102510 51620 AUDIT SERVICES 2,500 2,500 2,500 2,500 - - 610 LIABILITY INSURANCE FUND 25 2510 6102510 52110 OFFICE/COMPUTER SUPPLIES - - - - 200 200 610 LIABILITY INSURANCE FUND 25 2510 6102510 54150 OVERHEAD CHARGES 83,705 17,011 17,521 17,521 20,528 21,394 610 LIABILITY INSURANCE FUND 25 2510 6102510 54155 LIABILITY INSURANCE CHRGS - - - - - - 610 LIABILITY INSURANCE FUND 25 2510 6102510 55130 CASH OVER SHORT - - - - - - 610 LIABILITY INSURANCE FUND 25 2510 6102510 58130 CLAIMS 304,211 183,523 370,105 300,000 315,000 331,000 610 LIABILITY INSURANCE FUND 25 2510 6102510 58140 CLAIMS LIABILITY ADJ 2,075,909 (743,674) - - - - LIABILITY INSURANCE FUND Total 3,654,042 1,335,727 2,390,968 2,355,646 2,536,795 2,663,661 Page 23 of 29 ] 9.2 p. 180 of 794 City of Gilroy Expenditures by Division FY24 and FY25 Budget Line-Item Detail Fund Fund Name Department Division Organization Object Account Description 2021 Actuals 2022 Actuals 2023 Amended Budget 2023 Projected Actuals 2024 Recommended Budget 2025 Recommended Budget 615 FACILITY SERVICES FUND 65 6500 6156500 50110 SALARIES 375,690 391,303 461,740 397,440 501,270 538,367 615 FACILITY SERVICES FUND 65 6500 6156500 50114 EARNED LEAVE CASHOUT - - 3,802 - - - 615 FACILITY SERVICES FUND 65 6500 6156500 50120 WAGES/PART TIME - 6,534 17,658 17,658 16,393 17,929 615 FACILITY SERVICES FUND 65 6500 6156500 50130 OVERTIME 3,544 16,838 3,165 12,000 12,000 12,000 615 FACILITY SERVICES FUND 65 6500 6156500 50150 OVERTIME MEALS - - - - - - 615 FACILITY SERVICES FUND 65 6500 6156500 50203 COMPENSATED ABSENCES 3,218 4,677 - - - - 615 FACILITY SERVICES FUND 65 6500 6156500 50205 WORKERS COMP 37,394 54,420 20,563 20,563 21,801 22,980 615 FACILITY SERVICES FUND 65 6500 6156500 50210 RETIREMENT (FULL TIME) 135,020 126,341 49,527 41,840 60,010 62,672 615 FACILITY SERVICES FUND 65 6500 6156500 50212 DEFERRED COMPENSATION - - 1,800 1,080 1,800 1,800 615 FACILITY SERVICES FUND 65 6500 6156500 50213 UAL RETIREMENT - - 80,940 80,940 77,988 84,541 615 FACILITY SERVICES FUND 65 6500 6156500 50215 RETIREMENT (PART TIME) 30 349 485 147 369 403 615 FACILITY SERVICES FUND 65 6500 6156500 50220 MEDICARE 7,126 6,394 7,056 6,593 7,683 8,244 615 FACILITY SERVICES FUND 65 6500 6156500 50225 HEALTH INSURANCE BENEFITS 115,347 93,066 96,931 78,127 96,931 96,931 615 FACILITY SERVICES FUND 65 6500 6156500 50230 LIFE INSURANCE BENEFITS 863 738 791 658 806 833 615 FACILITY SERVICES FUND 65 6500 6156500 50235 EMPLOYEE ASSISTANCE PROG 909 749 971 801 971 990 615 FACILITY SERVICES FUND 65 6500 6156500 50240 UNEMPLOYMENT INSURANCE 345 693 769 756 795 839 615 FACILITY SERVICES FUND 65 6500 6156500 50245 UNIFORM & TOOL ALLOWANCE - - - - - - 615 FACILITY SERVICES FUND 65 6500 6156500 50255 MISC DISABILITY INSURANCE 1,058 917 1,115 926 1,137 1,137 615 FACILITY SERVICES FUND 65 6500 6156500 50260 RETIREE MEDICAL - - - - - - 615 FACILITY SERVICES FUND 65 6500 6156500 50310 APPAREL, BOOTS, PPE 36 6,775 5,150 3,211 3,211 3,211 615 FACILITY SERVICES FUND 65 6500 6156500 51110 EMPLOYEE TRAINING - - - - 3,000 3,000 615 FACILITY SERVICES FUND 65 6500 6156500 51120 EMPLOYEE TRAVEL, FOOD,LODGE - - - - 1,000 1,000 615 FACILITY SERVICES FUND 65 6500 6156500 51410 UTILITIES 727,837 753,641 798,880 1,069,889 1,176,878 1,294,566 615 FACILITY SERVICES FUND 65 6500 6156500 51415 NATURAL GAS 97,831 113,279 149,831 244,753 269,228 296,151 615 FACILITY SERVICES FUND 65 6500 6156500 51420 TELECOMMUNICATIONS 3,797 2,299 1,920 6,893 7,740 8,312 615 FACILITY SERVICES FUND 65 6500 6156500 51510 PROFESSIONAL SUPPORT 409 921 5,600 2,564 1,200 3,600 615 FACILITY SERVICES FUND 65 6500 6156500 51520 SUPPORT SERVICES 1,907 2,706 1,500 2,617 2,774 2,940 615 FACILITY SERVICES FUND 65 6500 6156500 51620 AUDIT SERVICES 2,500 2,500 2,500 2,500 - - 615 FACILITY SERVICES FUND 65 6500 6156500 51630 CONTRACTUAL SERVICES 657,599 876,210 521,278 651,630 690,728 732,171 615 FACILITY SERVICES FUND 65 6500 6156500 52110 OFFICE/COMPUTER SUPPLIES 39,359 41,029 24,337 44,000 25,554 26,832 615 FACILITY SERVICES FUND 65 6500 6156500 52160 MISC EXPENSES - - - - - - 615 FACILITY SERVICES FUND 65 6500 6156500 52210 REPAIRS & MAINTENANCE 269,544 339,564 676,515 583,650 314,449 333,316 615 FACILITY SERVICES FUND 65 6500 6156500 52310 EQUIPMENT RENTAL - 1,573 - 67 - - 615 FACILITY SERVICES FUND 65 6500 6156500 53120 EQUIPMENT/FURNITURE - - - - - - 615 FACILITY SERVICES FUND 65 6500 6156500 53142 CAPITAL IMPROVMENT PLAN - 361,900 309,562 380,680 682,200 517,900 615 FACILITY SERVICES FUND 65 6500 6156500 53165 CONTRA CAPITAL OUTLAY - (345,210) - - - - 615 FACILITY SERVICES FUND 65 6500 6156500 54110 INTERFUND TRANSFER OUT - 300,000 99,052 99,052 - - 615 FACILITY SERVICES FUND 65 6500 6156500 54130 FLEET SERVICE CHARGE 106,058 46,726 84,742 84,742 20,574 20,938 615 FACILITY SERVICES FUND 65 6500 6156500 54145 INFO TECH SERVICE CHARGE 7,835 8,077 2,045 2,974 3,771 3,651 615 FACILITY SERVICES FUND 65 6500 6156500 54150 OVERHEAD CHARGES 142,614 57,511 59,237 59,237 69,404 72,332 615 FACILITY SERVICES FUND 65 6500 6156500 54155 LIABILITY INSURANCE CHRGS 29,790 31,803 32,997 100,483 107,726 113,184 615 FACILITY SERVICES FUND 65 6500 6156500 55110 LOSS ON DISPOSAL OF F/A - - - - - - 615 FACILITY SERVICES FUND 65 6500 6156500 55130 CASH OVER SHORT - - - - - - 615 FACILITY SERVICES FUND 65 6500 6156500 56120 DEPRECIATION - - - - - - 615 FACILITY SERVICES FUND 65 6500 6156500 57130 LEASE PRINCIPAL 5,150 5,305 3,183 5,465 5,628 5,796 615 FACILITY SERVICES FUND 65 6500 6156500 58130 CLAIMS 34,119 37,279 24,000 60,000 63,000 66,200 FACILITY SERVICES FUND Total 2,806,931 3,346,903 3,549,640 4,063,936 4,248,018 4,354,767 620 INFORMATION TECHNOLOGY FUND 70 7000 6207000 50110 SALARIES 418,144 459,467 740,075 421,201 785,051 837,870 620 INFORMATION TECHNOLOGY FUND 70 7000 6207000 50114 EARNED LEAVE CASHOUT - - 12,935 - - - 620 INFORMATION TECHNOLOGY FUND 70 7000 6207000 50120 WAGES/PART TIME - 20,663 - 1,000 - - 620 INFORMATION TECHNOLOGY FUND 70 7000 6207000 50130 OVERTIME 93 116 - - - - 620 INFORMATION TECHNOLOGY FUND 70 7000 6207000 50150 OVERTIME MEALS - - - - - - 620 INFORMATION TECHNOLOGY FUND 70 7000 6207000 50203 COMPENSATED ABSENCES 11,416 (5,836) - - - - 620 INFORMATION TECHNOLOGY FUND 70 7000 6207000 50205 WORKERS COMP 1,567 1,680 7,062 7,062 10,679 11,105 620 INFORMATION TECHNOLOGY FUND 70 7000 6207000 50210 RETIREMENT (FULL TIME) 142,995 131,547 63,138 29,170 93,349 96,882 620 INFORMATION TECHNOLOGY FUND 70 7000 6207000 50212 DEFERRED COMPENSATION - - 1,800 720 2,160 2,160 620 INFORMATION TECHNOLOGY FUND 70 7000 6207000 50213 UAL RETIREMENT - - 103,185 103,185 121,315 130,687 620 INFORMATION TECHNOLOGY FUND 70 7000 6207000 50215 RETIREMENT (PART TIME) - - - - - - 620 INFORMATION TECHNOLOGY FUND 70 7000 6207000 50220 MEDICARE 7,545 6,617 8,750 6,682 11,388 12,152 620 INFORMATION TECHNOLOGY FUND 70 7000 6207000 50225 HEALTH INSURANCE BENEFITS 61,496 55,141 74,857 48,553 86,130 86,130 620 INFORMATION TECHNOLOGY FUND 70 7000 6207000 50230 LIFE INSURANCE BENEFITS 385 278 949 661 1,232 1,335 620 INFORMATION TECHNOLOGY FUND 70 7000 6207000 50235 EMPLOYEE ASSISTANCE PROG 597 600 971 680 1,165 1,188 620 INFORMATION TECHNOLOGY FUND 70 7000 6207000 50240 UNEMPLOYMENT INSURANCE 372 738 1,001 806 1,262 1,324 620 INFORMATION TECHNOLOGY FUND 70 7000 6207000 50255 MISC DISABILITY INSURANCE 802 928 1,440 947 1,784 1,784 Page 24 of 29 ] 9.2 p. 181 of 794 City of Gilroy Expenditures by Division FY24 and FY25 Budget Line-Item Detail Fund Fund Name Department Division Organization Object Account Description 2021 Actuals 2022 Actuals 2023 Amended Budget 2023 Projected Actuals 2024 Recommended Budget 2025 Recommended Budget 620 INFORMATION TECHNOLOGY FUND 70 7000 6207000 50260 RETIREE MEDICAL - - - - - - 620 INFORMATION TECHNOLOGY FUND 70 7000 6207000 51110 EMPLOYEE TRAINING - - - - 15,550 15,957 620 INFORMATION TECHNOLOGY FUND 70 7000 6207000 51120 EMPLOYEE TRAVEL, FOOD,LODGE - - - - 4,000 4,000 620 INFORMATION TECHNOLOGY FUND 70 7000 6207000 51410 UTILITIES - - - - - - 620 INFORMATION TECHNOLOGY FUND 70 7000 6207000 51420 TELECOMMUNICATIONS 396,951 422,195 426,000 423,728 436,440 448,471 620 INFORMATION TECHNOLOGY FUND 70 7000 6207000 51430 POSTAGE - - - 10 100 100 620 INFORMATION TECHNOLOGY FUND 70 7000 6207000 51510 PROFESSIONAL SUPPORT 460 2,335 41,400 9,500 1,600 1,648 620 INFORMATION TECHNOLOGY FUND 70 7000 6207000 51620 AUDIT SERVICES 2,500 2,500 2,500 2,500 - - 620 INFORMATION TECHNOLOGY FUND 70 7000 6207000 51625 CONSULTANTS 143,449 95,825 261,638 218,000 198,600 183,658 620 INFORMATION TECHNOLOGY FUND 70 7000 6207000 51630 CONTRACTUAL SERVICES - - - 189,000 - - 620 INFORMATION TECHNOLOGY FUND 70 7000 6207000 52110 OFFICE/COMPUTER SUPPLIES 9,901 13,343 10,980 11,000 11,550 11,900 620 INFORMATION TECHNOLOGY FUND 70 7000 6207000 52210 REPAIRS & MAINTENANCE 104,190 301,473 439,143 341,487 350,139 350,579 620 INFORMATION TECHNOLOGY FUND 70 7000 6207000 52230 SOFTWARE MAINTENANCE 973,879 819,827 1,019,500 926,277 1,033,318 1,257,822 620 INFORMATION TECHNOLOGY FUND 70 7000 6207000 53120 EQUIPMENT/FURNITURE 1,239,669 1,383,895 2,692,066 1,573,348 1,134,600 282,000 620 INFORMATION TECHNOLOGY FUND 70 7000 6207000 53165 CONTRA CAPITAL OUTLAY (781,609) (724,067) - - - - 620 INFORMATION TECHNOLOGY FUND 70 7000 6207000 54110 INTERFUND TRANSFER OUT - - - - - - 620 INFORMATION TECHNOLOGY FUND 70 7000 6207000 54130 FLEET SERVICE CHARGE - - - - - - 620 INFORMATION TECHNOLOGY FUND 70 7000 6207000 54140 FACILITY SERVICE CHARGE 39,556 51,033 39,634 39,634 78,841 84,757 620 INFORMATION TECHNOLOGY FUND 70 7000 6207000 54150 OVERHEAD CHARGES 198,943 48,510 49,966 49,966 58,542 61,012 620 INFORMATION TECHNOLOGY FUND 70 7000 6207000 55110 LOSS ON DISPOSAL OF F/A - - - - - - 620 INFORMATION TECHNOLOGY FUND 70 7000 6207000 56120 DEPRECIATION 92,350 82,203 - - - - INFORMATION TECHNOLOGY FUND Total 3,065,651 3,171,012 5,998,990 4,405,117 4,438,795 3,884,523 625 EQUIPMENT OUTLAY 10 1000 6251000 51620 AUDIT SERVICES 600 - - - - - 625 EQUIPMENT OUTLAY 10 1000 6251000 53120 EQUIPMENT/FURNITURE - - 3,685,718 - - - 625 EQUIPMENT OUTLAY 10 1000 6251000 53142 CAPITAL IMPROVMENT PLAN - - - - 4,185,718 2,500,000 625 EQUIPMENT OUTLAY 10 1000 6251000 53165 CONTRA CAPITAL OUTLAY (63,790) (255,723) - - - - 625 EQUIPMENT OUTLAY 10 1000 6251000 54110 INTERFUND TRANSFER OUT - - - - - 686,000 625 EQUIPMENT OUTLAY 10 1000 6251000 54150 OVERHEAD CHARGES 14,484 - - - - - 625 EQUIPMENT OUTLAY 10 1000 6251000 56120 DEPRECIATION 108,833 114,296 - - - - 625 EQUIPMENT OUTLAY 30 3000 6253000 53120 EQUIPMENT/FURNITURE 148,923 10,607 - - - - 625 EQUIPMENT OUTLAY 35 3500 6253500 53120 EQUIPMENT/FURNITURE 91,131 263,507 - - - - 625 EQUIPMENT OUTLAY 40 4000 6254000 53120 EQUIPMENT/FURNITURE - - - - - - 625 EQUIPMENT OUTLAY 50 5000 6255000 53120 EQUIPMENT/FURNITURE - - - - - - 625 EQUIPMENT OUTLAY 55 5510 6255510 53120 EQUIPMENT/FURNITURE 17,937 28,509 - - - - EQUIPMENT OUTLAY Total 318,119 161,196 3,685,718 - 4,185,718 3,186,000 700 SEWER FUND 75 7500 7007500 50410 PENSION EXPENSE 964,323 (1,425,015) - - - - 700 SEWER FUND 75 7500 7007500 50420 OPEB EXPENSE - 174,269 - - - - 700 SEWER FUND 75 7500 7007500 51510 PROFESSIONAL SUPPORT - - - - - - 700 SEWER FUND 75 7500 7007500 51620 AUDIT SERVICES 8,700 8,700 8,700 8,700 - - 700 SEWER FUND 75 7500 7007500 51630 CONTRACTUAL SERVICES 368,950 7,000 - 6,185 5,288 5,552 700 SEWER FUND 75 7500 7007500 53165 CONTRA CAPITAL OUTLAY - - - - - - 700 SEWER FUND 75 7500 7007500 54110 INTERFUND TRANSFER OUT - - - 11,863 - - 700 SEWER FUND 75 7500 7007500 54130 FLEET SERVICE CHARGE 80,139 102,100 59,206 59,206 77,139 78,502 700 SEWER FUND 75 7500 7007500 54140 FACILITY SERVICE CHARGE 175,183 247,667 134,639 134,639 216,418 232,659 700 SEWER FUND 75 7500 7007500 54145 INFO TECH SERVICE CHARGE 289,181 339,466 424,620 434,144 550,530 533,039 700 SEWER FUND 75 7500 7007500 54150 OVERHEAD CHARGES 223,307 702,307 723,376 723,376 847,532 883,288 700 SEWER FUND 75 7500 7007500 54155 LIABILITY INSURANCE CHRGS 166,516 193,769 184,445 401,933 430,902 452,735 700 SEWER FUND 75 7500 7007500 55110 LOSS ON DISPOSAL OF F/A - - - - - - 700 SEWER FUND 75 7500 7007500 55130 CASH OVER SHORT - - - - - - 700 SEWER FUND 75 7500 7007500 56110 AMORTIZATION EXPENSE 62,127 62,127 - - - - 700 SEWER FUND 75 7500 7007500 56120 DEPRECIATION 1,505,087 1,510,639 - - - - 700 SEWER FUND 75 7500 7007500 57110 DEBT REDEMPTION - - 800,000 2,440,000 725,000 755,000 700 SEWER FUND 75 7500 7007500 57115 DEBT INTEREST 250,417 1,669,676 1,756,800 904,708 1,519,000 1,489,400 700 SEWER FUND 75 7500 7007500 58115 SHARE JOINT VENTURE LOSS - - - - - - 700 SEWER FUND 75 7500 7007500 58130 CLAIMS 1,007 6,225 - 15,000 15,750 16,550 700 SEWER FUND 75 7510 7007510 50110 SALARIES 350,614 397,914 537,110 488,975 617,543 662,408 700 SEWER FUND 75 7510 7007510 50114 EARNED LEAVE CASHOUT - - 6,787 6,787 - - 700 SEWER FUND 75 7510 7007510 50120 WAGES/PART TIME 48,984 52,659 29,369 23,048 33,750 21,788 700 SEWER FUND 75 7510 7007510 50130 OVERTIME 10,335 7,531 16,117 14,000 10,000 10,000 700 SEWER FUND 75 7510 7007510 50150 OVERTIME MEALS - - - 41 - - 700 SEWER FUND 75 7510 7007510 50203 COMPENSATED ABSENCES (11,546) (4,434) - - - - 700 SEWER FUND 75 7510 7007510 50205 WORKERS COMP 1,497 1,565 2,163 2,163 2,563 2,689 700 SEWER FUND 75 7510 7007510 50210 RETIREMENT (FULL TIME) 117,792 142,308 54,261 52,305 73,492 76,644 700 SEWER FUND 75 7510 7007510 50212 DEFERRED COMPENSATION - 4 1,809 1,230 2,070 2,070 Page 25 of 29 ] 9.2 p. 182 of 794 City of Gilroy Expenditures by Division FY24 and FY25 Budget Line-Item Detail Fund Fund Name Department Division Organization Object Account Description 2021 Actuals 2022 Actuals 2023 Amended Budget 2023 Projected Actuals 2024 Recommended Budget 2025 Recommended Budget 700 SEWER FUND 75 7510 7007510 50213 UAL RETIREMENT - - 88,677 88,677 94,578 101,904 700 SEWER FUND 75 7510 7007510 50215 RETIREMENT (PART TIME) 4 1,096 808 18 759 490 700 SEWER FUND 75 7510 7007510 50220 MEDICARE 6,219 7,085 8,124 7,976 9,595 10,077 700 SEWER FUND 75 7510 7007510 50225 HEALTH INSURANCE BENEFITS 97,394 105,979 102,996 106,784 115,262 115,505 700 SEWER FUND 75 7510 7007510 50230 LIFE INSURANCE BENEFITS 698 709 658 824 794 821 700 SEWER FUND 75 7510 7007510 50235 EMPLOYEE ASSISTANCE PROG 757 748 976 964 1,116 1,139 700 SEWER FUND 75 7510 7007510 50240 UNEMPLOYMENT INSURANCE 303 781 799 864 971 1,024 700 SEWER FUND 75 7510 7007510 50255 MISC DISABILITY INSURANCE 895 935 848 1,030 1,307 1,307 700 SEWER FUND 75 7510 7007510 50260 RETIREE MEDICAL - - - - 900 900 700 SEWER FUND 75 7510 7007510 51110 EMPLOYEE TRAINING - - - - 3,400 3,400 700 SEWER FUND 75 7510 7007510 51120 EMPLOYEE TRAVEL, FOOD,LODGE - - - 669 1,250 1,250 700 SEWER FUND 75 7510 7007510 51230 TUITION - - - - - - 700 SEWER FUND 75 7510 7007510 51420 TELECOMMUNICATIONS 50 - - - - - 700 SEWER FUND 75 7510 7007510 51430 POSTAGE 92 - 100 50 100 100 700 SEWER FUND 75 7510 7007510 51510 PROFESSIONAL SUPPORT 972 3,736 2,000 2,200 - - 700 SEWER FUND 75 7510 7007510 51630 CONTRACTUAL SERVICES 52,740 59,285 138,638 119,000 66,025 67,825 700 SEWER FUND 75 7510 7007510 52110 OFFICE/COMPUTER SUPPLIES 901 18,500 4,000 4,000 2,000 2,000 700 SEWER FUND 75 7510 7007510 52210 REPAIRS & MAINTENANCE - - 335 - - - 700 SEWER FUND 75 7520 7007520 50110 SALARIES 1,316,986 1,218,587 1,423,487 1,313,539 1,826,894 1,972,608 700 SEWER FUND 75 7520 7007520 50114 EARNED LEAVE CASHOUT - - 16,763 11,460 - - 700 SEWER FUND 75 7520 7007520 50120 WAGES/PART TIME 23,075 12,411 - 11,337 60,000 65,000 700 SEWER FUND 75 7520 7007520 50130 OVERTIME 49,654 56,017 51,273 50,154 50,000 50,000 700 SEWER FUND 75 7520 7007520 50150 OVERTIME MEALS - 70 500 - 1,000 1,000 700 SEWER FUND 75 7520 7007520 50203 COMPENSATED ABSENCES (8,730) 10,582 - - - - 700 SEWER FUND 75 7520 7007520 50205 WORKERS COMP 133,383 178,492 58,511 58,511 66,947 70,795 700 SEWER FUND 75 7520 7007520 50210 RETIREMENT (FULL TIME) 439,953 461,793 152,413 136,961 218,375 229,291 700 SEWER FUND 75 7520 7007520 50212 DEFERRED COMPENSATION - - 4,921 3,608 5,742 5,742 700 SEWER FUND 75 7520 7007520 50213 UAL RETIREMENT - - 249,086 249,086 284,730 310,780 700 SEWER FUND 75 7520 7007520 50215 RETIREMENT (PART TIME) 20 13 - 156 1,350 1,463 700 SEWER FUND 75 7520 7007520 50220 MEDICARE 23,220 22,651 21,645 21,506 28,106 30,290 700 SEWER FUND 75 7520 7007520 50225 HEALTH INSURANCE BENEFITS 303,007 290,722 276,835 240,740 375,906 377,348 700 SEWER FUND 75 7520 7007520 50230 LIFE INSURANCE BENEFITS 2,470 2,345 2,028 2,149 2,241 2,321 700 SEWER FUND 75 7520 7007520 50235 EMPLOYEE ASSISTANCE PROG 2,680 2,370 2,654 2,446 3,097 3,159 700 SEWER FUND 75 7520 7007520 50240 UNEMPLOYMENT INSURANCE 1,135 2,562 2,373 2,798 2,915 3,096 700 SEWER FUND 75 7520 7007520 50255 MISC DISABILITY INSURANCE 3,171 2,969 3,139 2,701 3,733 3,733 700 SEWER FUND 75 7520 7007520 50260 RETIREE MEDICAL - - - 1,508 1,800 - 700 SEWER FUND 75 7520 7007520 50270 CONTRA PERSONNEL EXPENSE - - - - (218,248) - 700 SEWER FUND 75 7520 7007520 50310 APPAREL, BOOTS, PPE 880 5,885 8,985 6,735 9,000 9,000 700 SEWER FUND 75 7520 7007520 51110 EMPLOYEE TRAINING - - - - 40,000 40,000 700 SEWER FUND 75 7520 7007520 51120 EMPLOYEE TRAVEL, FOOD,LODGE - - - - 15,000 15,000 700 SEWER FUND 75 7520 7007520 51410 UTILITIES 4,653 4,199 6,000 2,765 6,000 6,000 700 SEWER FUND 75 7520 7007520 51420 TELECOMMUNICATIONS 1,059 4,140 2,270 22,000 2,500 2,500 700 SEWER FUND 75 7520 7007520 51430 POSTAGE - - - - - - 700 SEWER FUND 75 7520 7007520 51510 PROFESSIONAL SUPPORT 4,134 10,018 10,560 11,298 15,000 15,000 700 SEWER FUND 75 7520 7007520 51630 CONTRACTUAL SERVICES 191,995 194,243 1,824,376 227,332 806,000 550,000 700 SEWER FUND 75 7520 7007520 52110 OFFICE/COMPUTER SUPPLIES - - 920 73 1,500 1,500 700 SEWER FUND 75 7520 7007520 52150 DEPARTMENT SUPPLIES 3,451 9,369 6,385 8,582 10,000 10,000 700 SEWER FUND 75 7520 7007520 52210 REPAIRS & MAINTENANCE 79,135 29,185 73,884 26,213 100,000 100,000 700 SEWER FUND 75 7520 7007520 52310 EQUIPMENT RENTAL 9,000 2,062 9,000 - 10,000 10,000 700 SEWER FUND 75 7520 7007520 52710 PERMITS 25,323 29,824 25,000 39,747 25,000 25,000 700 SEWER FUND 75 7520 7007520 53120 EQUIPMENT/FURNITURE - - - 25,000 - - 700 SEWER FUND 75 7520 7007520 53125 VEHICLES - - - - 404,450 404,450 700 SEWER FUND 75 7520 7007520 53135 IMPROVEMENTS - - - - - - 700 SEWER FUND 75 7520 7007520 53142 CAPITAL IMPROVMENT PLAN - - 1,297,600 - 3,886,843 2,769,866 700 SEWER FUND 75 7520 7007520 54110 INTERFUND TRANSFER OUT 6,687,582 6,410,439 25,983,139 300,000 390,000 409,500 700 SEWER FUND 75 7520 7007520 54112 TRF OUT SCRWA OPS - - - 5,715,995 6,512,515 6,957,238 700 SEWER FUND 75 7520 7007520 54113 TRF OUT SCRWA CONSTRUCTION - - - 17,840,994 15,719,810 1,867,896 700 SEWER FUND 75 7520 7007520 54114 TRF OUT SCRWA CIP - - - 1,130,904 404,880 370,720 SEWER FUND Total 14,070,874 13,356,278 36,602,109 33,527,655 36,498,122 22,220,361 Page 26 of 29 ] 9.2 p. 183 of 794 City of Gilroy Expenditures by Division FY24 and FY25 Budget Line-Item Detail Fund Fund Name Department Division Organization Object Account Description 2021 Actuals 2022 Actuals 2023 Amended Budget 2023 Projected Actuals 2024 Recommended Budget 2025 Recommended Budget 705 WATER FUND 80 8000 7058000 50120 WAGES/PART TIME - 47,945 119,036 43,597 125,000 125,000 705 WATER FUND 80 8000 7058000 50130 OVERTIME - - - - - - 705 WATER FUND 80 8000 7058000 50205 WORKERS COMP - 162 - - - - 705 WATER FUND 80 8000 7058000 50215 RETIREMENT (PART TIME) - 56 - 632 2,813 2,813 705 WATER FUND 80 8000 7058000 50220 MEDICARE - 63 - 705 1,813 1,813 705 WATER FUND 80 8000 7058000 50410 PENSION EXPENSE 901,118 (1,669,860) - - - - 705 WATER FUND 80 8000 7058000 50420 OPEB EXPENSE - (114,414) - - - - 705 WATER FUND 80 8000 7058000 51510 PROFESSIONAL SUPPORT - - - - 26,000 26,000 705 WATER FUND 80 8000 7058000 51620 AUDIT SERVICES 8,700 8,700 8,700 8,700 - - 705 WATER FUND 80 8000 7058000 51630 CONTRACTUAL SERVICES - - - - 6,500 6,400 705 WATER FUND 80 8000 7058000 53165 CONTRA CAPITAL OUTLAY 3,235,003 (385,431) - - - - 705 WATER FUND 80 8000 7058000 54110 INTERFUND TRANSFER OUT 3,900 - - 13,796 - - 705 WATER FUND 80 8000 7058000 54130 FLEET SERVICE CHARGE 202,728 182,619 75,931 75,931 98,943 100,692 705 WATER FUND 80 8000 7058000 54140 FACILITY SERVICE CHARGE 152,354 219,113 124,543 124,543 294,076 316,145 705 WATER FUND 80 8000 7058000 54145 INFO TECH SERVICE CHARGE 319,904 372,743 446,183 454,960 606,926 558,596 705 WATER FUND 80 8000 7058000 54150 OVERHEAD CHARGES 533,604 1,513,471 1,558,875 1,558,875 1,779,498 1,854,574 705 WATER FUND 80 8000 7058000 54155 LIABILITY INSURANCE CHRGS 115,668 139,484 128,121 401,933 430,902 452,735 705 WATER FUND 80 8000 7058000 55110 LOSS ON DISPOSAL OF F/A - - - - - - 705 WATER FUND 80 8000 7058000 55130 CASH OVER SHORT - - - - - - 705 WATER FUND 80 8000 7058000 56110 AMORTIZATION EXPENSE - - - - - - 705 WATER FUND 80 8000 7058000 56120 DEPRECIATION 1,368,486 1,385,429 - - - - 705 WATER FUND 80 8000 7058000 57115 DEBT INTEREST - - - - - - 705 WATER FUND 80 8000 7058000 57145 WATER CONSERVATION 31,372 19,704 74,469 60,504 72,500 72,500 705 WATER FUND 80 8000 7058000 58130 CLAIMS 500 - - 15,000 15,750 16,550 705 WATER FUND 80 8010 7058010 50110 SALARIES 350,613 370,723 504,134 455,813 580,139 620,284 705 WATER FUND 80 8010 7058010 50114 EARNED LEAVE CASHOUT - - 5,519 5,519 - - 705 WATER FUND 80 8010 7058010 50120 WAGES/PART TIME 48,984 52,659 29,369 23,048 33,750 21,788 705 WATER FUND 80 8010 7058010 50130 OVERTIME 10,335 7,531 - 14,000 10,000 10,000 705 WATER FUND 80 8010 7058010 50150 OVERTIME MEALS - - - 30 - - 705 WATER FUND 80 8010 7058010 50203 COMPENSATED ABSENCES (11,546) (4,434) - - - - 705 WATER FUND 80 8010 7058010 50205 WORKERS COMP 1,497 1,469 2,023 2,023 2,411 2,521 705 WATER FUND 80 8010 7058010 50210 RETIREMENT (FULL TIME) 117,792 133,116 50,732 48,749 69,133 71,870 705 WATER FUND 80 8010 7058010 50212 DEFERRED COMPENSATION - 4 1,755 1,176 2,016 2,016 705 WATER FUND 80 8010 7058010 50213 UAL RETIREMENT - - 82,911 82,911 88,913 95,465 705 WATER FUND 80 8010 7058010 50215 RETIREMENT (PART TIME) 4 1,096 808 18 759 490 705 WATER FUND 80 8010 7058010 50220 MEDICARE 6,219 6,631 8,692 7,467 9,053 9,466 705 WATER FUND 80 8010 7058010 50225 HEALTH INSURANCE BENEFITS 97,394 102,339 101,263 105,332 113,442 113,594 705 WATER FUND 80 8010 7058010 50230 LIFE INSURANCE BENEFITS 698 702 625 778 757 779 705 WATER FUND 80 8010 7058010 50235 EMPLOYEE ASSISTANCE PROG 757 726 947 935 1,087 1,109 705 WATER FUND 80 8010 7058010 50240 UNEMPLOYMENT INSURANCE 303 730 743 805 912 959 705 WATER FUND 80 8010 7058010 50255 MISC DISABILITY INSURANCE 895 897 801 984 1,260 1,260 705 WATER FUND 80 8010 7058010 50260 RETIREE MEDICAL - - - - 900 900 705 WATER FUND 80 8010 7058010 51110 EMPLOYEE TRAINING - - - - 3,400 3,400 705 WATER FUND 80 8010 7058010 51120 EMPLOYEE TRAVEL, FOOD,LODGE - - - 669 1,250 1,250 705 WATER FUND 80 8010 7058010 51230 TUITION - - - - - - 705 WATER FUND 80 8010 7058010 51420 TELECOMMUNICATIONS 50 - - - - - 705 WATER FUND 80 8010 7058010 51430 POSTAGE - - - 50 100 100 705 WATER FUND 80 8010 7058010 51510 PROFESSIONAL SUPPORT 972 3,727 - 2,200 - - 705 WATER FUND 80 8010 7058010 51630 CONTRACTUAL SERVICES 52,740 58,665 48,813 119,000 126,025 117,825 705 WATER FUND 80 8010 7058010 52110 OFFICE/COMPUTER SUPPLIES 914 18,505 - 2,000 2,000 2,000 705 WATER FUND 80 8010 7058010 52210 REPAIRS & MAINTENANCE - - - - - - 705 WATER FUND 80 8020 7058020 50110 SALARIES 1,446,221 1,350,486 1,674,289 1,463,012 2,269,298 2,432,834 705 WATER FUND 80 8020 7058020 50114 EARNED LEAVE CASHOUT - - 11,668 9,000 - - 705 WATER FUND 80 8020 7058020 50120 WAGES/PART TIME 23,075 8,455 - 37,812 - - 705 WATER FUND 80 8020 7058020 50130 OVERTIME 57,587 73,128 74,061 63,051 73,710 77,395 705 WATER FUND 80 8020 7058020 50150 OVERTIME MEALS 10 - 500 - 2,000 2,000 705 WATER FUND 80 8020 7058020 50203 COMPENSATED ABSENCES 14,705 (21,653) - - - - 705 WATER FUND 80 8020 7058020 50205 WORKERS COMP 146,247 195,862 77,758 77,758 101,497 106,072 705 WATER FUND 80 8020 7058020 50210 RETIREMENT (FULL TIME) 448,240 458,212 179,366 152,220 271,399 282,934 705 WATER FUND 80 8020 7058020 50212 DEFERRED COMPENSATION - - 5,854 3,772 7,326 7,326 705 WATER FUND 80 8020 7058020 50213 UAL RETIREMENT - - 293,133 293,133 353,639 383,140 705 WATER FUND 80 8020 7058020 50215 RETIREMENT (PART TIME) 140 48 - 521 - - 705 WATER FUND 80 8020 7058020 50220 MEDICARE 23,656 22,839 25,536 24,353 33,996 36,422 705 WATER FUND 80 8020 7058020 50225 HEALTH INSURANCE BENEFITS 347,491 327,616 362,624 313,426 460,498 461,940 Page 27 of 29 ] 9.2 p. 184 of 794 City of Gilroy Expenditures by Division FY24 and FY25 Budget Line-Item Detail Fund Fund Name Department Division Organization Object Account Description 2021 Actuals 2022 Actuals 2023 Amended Budget 2023 Projected Actuals 2024 Recommended Budget 2025 Recommended Budget 705 WATER FUND 80 8020 7058020 50230 LIFE INSURANCE BENEFITS 2,903 2,749 2,527 2,448 3,144 3,243 705 WATER FUND 80 8020 7058020 50235 EMPLOYEE ASSISTANCE PROG 2,871 2,627 3,429 2,911 4,262 4,347 705 WATER FUND 80 8020 7058020 50240 UNEMPLOYMENT INSURANCE 1,141 2,503 2,785 2,794 3,620 3,816 705 WATER FUND 80 8020 7058020 50255 MISC DISABILITY INSURANCE 3,251 3,164 3,833 2,999 4,964 4,964 705 WATER FUND 80 8020 7058020 50260 RETIREE MEDICAL - 1,504 2,400 2,400 2,400 - 705 WATER FUND 80 8020 7058020 50270 CONTRA PERSONNEL EXPENSE - - - - (218,248) - 705 WATER FUND 80 8020 7058020 50310 APPAREL, BOOTS, PPE 9,119 7,583 24,426 22,291 30,000 30,000 705 WATER FUND 80 8020 7058020 51110 EMPLOYEE TRAINING - - - - 25,000 25,000 705 WATER FUND 80 8020 7058020 51120 EMPLOYEE TRAVEL, FOOD,LODGE - - - - 5,000 5,000 705 WATER FUND 80 8020 7058020 51310 LEGAL FEES - - - - - - 705 WATER FUND 80 8020 7058020 51410 UTILITIES 949,556 936,597 1,285,110 921,543 1,013,698 1,064,382 705 WATER FUND 80 8020 7058020 51420 TELECOMMUNICATIONS 5,513 10,490 8,100 50,000 8,100 8,100 705 WATER FUND 80 8020 7058020 51510 PROFESSIONAL SUPPORT 4,856 7,148 19,250 2,153 5,000 5,000 705 WATER FUND 80 8020 7058020 51630 CONTRACTUAL SERVICES 160,247 238,880 300,529 376,939 1,128,400 450,000 705 WATER FUND 80 8020 7058020 52110 OFFICE/COMPUTER SUPPLIES 6,920 13,621 11,520 4,026 15,000 15,000 705 WATER FUND 80 8020 7058020 52150 DEPARTMENT SUPPLIES 37,120 52,035 36,600 51,494 60,000 60,000 705 WATER FUND 80 8020 7058020 52210 REPAIRS & MAINTENANCE 149,618 313,491 143,700 147,625 250,000 250,000 705 WATER FUND 80 8020 7058020 52220 WELL SYSTEM MAINTENENCE 25,614 26,640 117,717 27,642 150,000 150,000 705 WATER FUND 80 8020 7058020 52310 EQUIPMENT RENTAL - 1,448 8,504 33 10,000 10,000 705 WATER FUND 80 8020 7058020 52710 PERMITS 4,403 6,397 9,100 1,973 10,000 10,000 705 WATER FUND 80 8020 7058020 53120 EQUIPMENT/FURNITURE 6,321 17,589 96,000 84,337 75,000 75,000 705 WATER FUND 80 8020 7058020 53125 VEHICLES - - - - 404,450 404,450 705 WATER FUND 80 8020 7058020 53135 IMPROVEMENTS 831,157 501,113 1,646,902 365,770 - - 705 WATER FUND 80 8020 7058020 53142 CAPITAL IMPROVMENT PLAN - - 3,264,300 794,200 3,605,727 17,092,802 705 WATER FUND 80 8020 7058020 54110 INTERFUND TRANSFER OUT 47,853 334,584 321,000 342,000 433,788 458,181 705 WATER FUND 80 8020 7058020 57150 VALLEY WATER 4,090,046 3,832,438 6,009,399 3,293,972 4,641,000 4,873,050 705 WATER FUND 80 8030 7058030 50110 SALARIES 32,223 33,111 95,634 79,465 74,991 79,074 705 WATER FUND 80 8030 7058030 50114 EARNED LEAVE CASHOUT - - - - - - 705 WATER FUND 80 8030 7058030 50120 WAGES/PART TIME - - - - - - 705 WATER FUND 80 8030 7058030 50130 OVERTIME 3,142 4,623 4,558 6,460 7,500 7,500 705 WATER FUND 80 8030 7058030 50150 OVERTIME MEALS - - - - - - 705 WATER FUND 80 8030 7058030 50203 COMPENSATED ABSENCES (690) 1,088 - - - - 705 WATER FUND 80 8030 7058030 50205 WORKERS COMP 3,207 4,534 5,789 5,789 4,450 4,590 705 WATER FUND 80 8030 7058030 50210 RETIREMENT (FULL TIME) 21,313 9,494 10,257 8,537 9,005 9,233 705 WATER FUND 80 8030 7058030 50212 DEFERRED COMPENSATION - - 108 249 - - 705 WATER FUND 80 8030 7058030 50213 UAL RETIREMENT - - 16,763 16,763 11,703 12,455 705 WATER FUND 80 8030 7058030 50215 RETIREMENT (PART TIME) - - - - - - 705 WATER FUND 80 8030 7058030 50220 MEDICARE 1,126 500 1,454 1,340 1,197 1,256 705 WATER FUND 80 8030 7058030 50225 HEALTH INSURANCE BENEFITS 24,532 7,956 21,243 14,085 12,312 12,312 705 WATER FUND 80 8030 7058030 50230 LIFE INSURANCE BENEFITS 169 56 136 104 90 92 705 WATER FUND 80 8030 7058030 50235 EMPLOYEE ASSISTANCE PROG 149 50 175 137 116 119 705 WATER FUND 80 8030 7058030 50240 UNEMPLOYMENT INSURANCE 53 50 157 157 117 122 705 WATER FUND 80 8030 7058030 50255 MISC DISABILITY INSURANCE 158 79 181 141 123 123 705 WATER FUND 80 8030 7058030 50310 APPAREL, BOOTS, PPE - - - - - - 705 WATER FUND 80 8030 7058030 51110 EMPLOYEE TRAINING - - - - 1,000 1,000 705 WATER FUND 80 8030 7058030 51120 EMPLOYEE TRAVEL, FOOD,LODGE - - - - 1,000 1,000 705 WATER FUND 80 8030 7058030 51430 POSTAGE - - 100 - 100 - 705 WATER FUND 80 8030 7058030 51510 PROFESSIONAL SUPPORT 549 600 2,300 1,331 1,000 1,000 705 WATER FUND 80 8030 7058030 51630 CONTRACTUAL SERVICES - - 340 - 6,000 6,000 705 WATER FUND 80 8030 7058030 52110 OFFICE/COMPUTER SUPPLIES - 70 1,000 - 1,000 1,000 705 WATER FUND 80 8030 7058030 52210 REPAIRS & MAINTENANCE 3,580 899 3,024 - 10,000 10,000 WATER FUND Total 16,487,351 11,265,572 19,560,128 12,704,847 19,893,404 33,550,170 800 DEPOSIT REVOLVING FUND 20 2000 8002000 54110 INTERFUND TRANSFER OUT - (44) - - - - 800 DEPOSIT REVOLVING FUND 20 2010 8002010 52610 PROGRAM EXPENSES - - - - - - 800 DEPOSIT REVOLVING FUND 40 4040 8004040 55130 CASH OVER SHORT - - - - - - 800 DEPOSIT REVOLVING FUND 50 5000 8005000 54110 INTERFUND TRANSFER OUT - - - - - - 800 DEPOSIT REVOLVING FUND 55 5530 8005530 55130 CASH OVER SHORT - - - - - - DEPOSIT REVOLVING FUND Total - (44) - - - - Page 28 of 29 ] 9.2 p. 185 of 794 City of Gilroy Expenditures by Division FY24 and FY25 Budget Line-Item Detail Fund Fund Name Department Division Organization Object Account Description 2021 Actuals 2022 Actuals 2023 Amended Budget 2023 Projected Actuals 2024 Recommended Budget 2025 Recommended Budget 805 TRUSTS SPECIFIC FUND 20 2000 8052000 52610 PROGRAM EXPENSES - - - - - - 805 TRUSTS SPECIFIC FUND 20 2000 8052000 58120 DONATIONS 2,267 - - - - - 805 TRUSTS SPECIFIC FUND 25 2500 8052500 52610 PROGRAM EXPENSES - - - - - - 805 TRUSTS SPECIFIC FUND 25 2500 8052500 58120 DONATIONS - - - - - - 805 TRUSTS SPECIFIC FUND 35 3500 8053500 52610 PROGRAM EXPENSES - - - - - - 805 TRUSTS SPECIFIC FUND 35 3500 8053500 54110 INTERFUND TRANSFER OUT - 2,402 - - - - 805 TRUSTS SPECIFIC FUND 35 3500 8053500 58120 DONATIONS - - - - - - 805 TRUSTS SPECIFIC FUND 50 5000 8055000 52610 PROGRAM EXPENSES - - - 300 - - 805 TRUSTS SPECIFIC FUND 50 5000 8055000 54110 INTERFUND TRANSFER OUT - - - 900 - - 805 TRUSTS SPECIFIC FUND 50 5000 8055000 58120 DONATIONS - - - - - - TRUSTS SPECIFIC FUND Total 2,267 2,402 - 1,200 - - 809 HENRY MILLER POOR 20 2000 8092000 58120 DONATIONS - - - - - - HENRY MILLER POOR Total - - - - - - 810 HWY 152 BOND SERIES 2018 FUND 20 2010 8102010 51620 AUDIT SERVICES 600 600 600 600 - - 810 HWY 152 BOND SERIES 2018 FUND 20 2010 8102010 51630 CONTRACTUAL SERVICES 26,442 14,757 - 15,509 16,284 17,099 810 HWY 152 BOND SERIES 2018 FUND 20 2010 8102010 54110 INTERFUND TRANSFER OUT 1,253 - - - - - 810 HWY 152 BOND SERIES 2018 FUND 20 2010 8102010 54150 OVERHEAD CHARGES - - - - 27 29 810 HWY 152 BOND SERIES 2018 FUND 20 2010 8102010 57110 DEBT REDEMPTION 651,251 774,579 701,610 701,611 724,263 744,468 810 HWY 152 BOND SERIES 2018 FUND 20 2010 8102010 57115 DEBT INTEREST 228,952 109,996 184,084 184,084 160,784 135,959 810 HWY 152 BOND SERIES 2018 FUND 20 2010 8102010 57125 PREPAYMENTS/DEBT - - - - - - HWY 152 BOND SERIES 2018 FUND Total 908,498 899,932 886,294 901,803 901,358 897,554 813 EMPLOYEE WELLNESS 10 1000 8131000 52610 PROGRAM EXPENSES - - - 3,500 - - EMPLOYEE WELLNESS Total - - - 3,500 - - 814 MUSEUM ENDOWMENT TRUST 50 5000 8145000 54110 INTERFUND TRANSFER OUT - - - 800 - - 814 MUSEUM ENDOWMENT TRUST 50 5000 8145000 58120 DONATIONS - - - - - - MUSEUM ENDOWMENT TRUST Total - - - 800 - - Page 29 of 29 ] 9.2 p. 186 of 794 Source of Funds General Fund Special Revenue Capital Project Debt Service Enterprise Internal Services Agency & Trust All Funds Taxes 53,037,477$ 905,400$ -$ 1,897,850$ -$ -$ 901,331$ 56,742,058$ Charges for Services 7,124,811 596,650 13,522,141 27,575,940 14,315,826 - 63,135,368 Fines and Forfeitures 223,547 - - - - - - 223,547 Interfund Transfers 1,107,578 1,787,313 719,202 3,063,873 2,244,000 796,377 - 9,718,343 Grants and Intergovernmental 359,875 7,047,773 4,153,744 - - - - 11,561,392 Licenses and Permits 2,825,700 - - - - - - 2,825,700 Other Financing Sources - - 12,500,000 - - - - 12,500,000 Other Revenues 1,028,745 305,900 381,746 - 5,000 645,000 - 2,366,391 Use of Money and Property 478,667 416,985 852,077 22,125 1,129,552 461,171 45,718 3,406,295 Total Sources 66,186,400$ 11,060,021$ 32,128,910$ 4,983,848$ 30,954,492$ 16,218,374$ 947,049$ 162,479,094$ Uses of Funds General Fund Special Revenue Capital Project Debt Service Enterprise Internal Services Agency & Trust All Funds Capital Outlay 2,076,265$ 4,811,266$ 26,552,266$ -$ 8,376,470$ 7,022,518$ -$ 48,838,785$ Interfund Transfers 2,499,998 420,966 5,973,591 - 23,460,993 - - 32,355,548 Internal Service Charges 9,369,326 141,193 27,990 3,568 5,332,866 690,580 27 15,565,550 Materials and Services 9,528,821 4,140,804 615,650 15,111 3,974,636 8,146,397 16,284 26,437,703 Other Expenses and Charges 442,956 275,952 - 4,899,922 6,989,000 1,259,950 885,047 14,752,827 Personnel Expenses 47,931,436 1,017,147 4,500 8,257,561 2,616,380 - 59,827,024 Total Uses 71,848,803$ 10,807,328$ 33,173,997$ 4,918,601$ 56,391,526$ 19,735,825$ 901,358$ 197,777,437$ Source/(Use) Variance (5,662,403)$ 252,693$ (1,045,087)$ 65,247$ (25,437,034)$ (3,517,451)$ 45,691$ (35,298,343)$ Fund Balance July 1, 2023 34,631,799$ 13,632,696$ 49,034,496$ 16,609,532$ 76,696,399$ 13,479,411$ 884,211$ 204,968,543$ Proj. Balance June 30, 2024 28,969,396$ 13,885,389$ 47,989,409$ 16,674,779$ 51,259,365$ 9,961,959$ 929,902$ 169,670,199$ Source of Funds General Fund Special Revenue Capital Project Debt Service Enterprise Internal Services Agency & Trust All Funds Taxes 54,917,203$ 922,700$ -$ 1,897,950$ -$ -$ 897,525$ 58,635,378$ Charges for Services 7,408,724 657,645 27,549,986 - 28,127,388 14,089,290 - 77,833,033 Fines and Forfeitures 223,547 - - - - - - 223,547 Interfund Transfers 1,851,183 1,787,313 694,621 3,067,998 2,244,400 845,506 - 10,491,020 Grants and Intergovernmental 341,195 11,091,194 2,621,471 - - - - 14,053,860 Licenses and Permits 3,079,500 - - - - - - 3,079,500 Other Financing Sources - - 12,500,000 - - - - 12,500,000 Other Revenues 1,011,602 307,900 - - 5,000 4,046,718 - 5,371,220 Use of Money and Property 488,240 426,491 867,118 22,568 886,143 470,647 44,491 3,205,698 Total Sources 69,321,194$ 15,193,243$ 44,233,196$ 4,988,516$ 31,262,931$ 19,452,161$ 942,016$ 185,393,256$ Uses of Funds General Fund Special Revenue Capital Project Debt Service Enterprise Internal Services Agency & Trust All Funds Capital Outlay 1,957,010$ 9,457,800$ 26,417,670$ -$ 20,746,568$ 4,299,900$ -$ 62,878,948$ Interfund Transfers 2,499,998 434,677 6,002,664 - 10,063,535 686,000 - 19,686,874 Internal Service Charges 9,022,050 143,653 29,170 3,719 5,462,965 716,461 29 15,378,047 Materials and Services 8,139,685 3,799,756 48,175 15,868 3,084,584 8,709,777 17,099 23,814,944 Other Expenses and Charges 452,556 157,952 - 4,904,602 7,223,050 1,323,159 880,427 14,941,745 Personnel Expenses 50,692,899 1,076,357 4,500 - 9,189,829 2,767,655 - 63,731,240 Total Uses 72,764,198$ 15,070,195$ 32,502,179$ 4,924,189$ 55,770,531$ 18,502,952$ 897,554$ 200,431,799$ Source/(Use) Variance (3,443,004)$ 123,048$ 11,731,017$ 64,327$ (24,507,600)$ 949,209$ 44,462$ (15,038,542)$ Proj. Fund Balance July 1, 2024 28,969,396$ 13,885,389$ 47,989,409$ 16,674,779$ 51,259,365$ 9,961,959$ 929,902$ 169,670,199$ Proj. Balance June 30, 2025 25,526,391$ 14,008,437$ 59,720,426$ 16,739,106$ 26,751,765$ 10,911,168$ 974,364$ 154,631,657$ Fiscal Year 2024 Combined Statement Fiscal Year 2025 Combined Statement 9.2 p. 187 of 794 Link to Complete Budget Document: https://www.cityofgilroy.org/569/Budget 9.2 p. 188 of 794 Page 1 of 5 City of Gilroy STAFF REPORT Agenda Item Title:Gilroy Square Project – Gilroy Crossings Phase II Planned Unit Development Zoning Amendment, Tentative Map, and Architectural and Site Review for Property Located at 6970 Camino Arroyo (File No: Z 22-02, TM 21-02, AS 21-13) Meeting Date:June 5, 2023 From:Jimmy Forbis, City Administrator Department:Community Development Submitted By:Sharon Goei, Community Development Director Prepared By:Kraig Tambornini, Senior Planner STRATEGIC PLAN GOALS Promote Economic Development Activities RECOMMENDATION Staff has analyzed the proposed project and recommends that the City Council: a) By resolution, adopt a Mitigated Negative Declaration prepared for the Gilroy Square project, based on the independent analysis of the City Council and in accordance with the California Environmental Quality Act (CEQA); and b) Motion to read an ordinance by title only and waive further reading; and c) Introduce an ordinance of the City Council approving Planned Unit Development Zoning Amendment Z 22-02 for Gilroy Crossings Phase II; and d) Adopt a resolution approving Tentative Map TM 21-02; and e) Adopt a resolution approving Architectural and Site Review AS 21-13 for the Planned Unit Development. EXECUTIVE SUMMARY The project proposes to develop 10.18 acres of vacant land within Gilroy Crossings Commercial/Industrial Planned Unit Development (PUD), which is located southeast of Highway 101 and Highway 152. The Gilroy Crossings PUD boundary encompasses approximately 68 acres that include the subject site, Gilroy Crossing Shopping Center 9.3 p. 189 of 794 Gilroy Square Project - Gilroy Crossings Phase II Planned Unit Development Zoning Amendment, Tentative Map, and Architectural and Site Review for Property Located at 6970 Camino Arroyo (Z 22-02, TM 21-02, AS 21-13) City of Gilroy City Council Page 2 of 5 June 5, 20231 1 3 5 on the west side of Camino Arroyo, and two small industrial parcels south of Holloway Road. The project site was designated for future development as Phase II of the PUD. An amendment of the PUD is required in order to establish the commercial and industrial land uses and development standards for the buildout of Phase II. The project proposes to develop the site with a drive-through restaurant, gas station, two hotels, and two future industrial buildings. In addition to the zoning amendment, the project requires tentative map and architectural and site review entitlements. BACKGROUND Project Background Information: The Gilroy Crossings commercial/industrial planned development was formerly known as Regency Center PUD and permits a mix of commercial and industrial uses. Phase I has been developed as the Gilroy Crossings Shopping Center, with over 458,00 square feet of commercial development. Phase II requires the adoption of a separate development plan, updated traffic study, and environmental analysis prior to its development. Surrounding Land Uses: The Gilroy Crossings Phase II site is along the east side of Camino Arroyo, between Holloway Road and Highway 152. The Pacheco Pass commercial/industrial planned development, formerly known as Newman Center, is located north of the site across Highway 152. This center includes Lowes, Costco, and Walmart. Vacant and developed commercial and industrial-zoned properties are located on the east side of the site, accessed from Silacci Way. Environmental Assessment: Environmental review is required prior to City approval of discretionary development projects that do not qualify as exempt or have unique impacts that were not fully assessed in the Environmental Impact Report (EIR) prepared for the City’s General Plan. The purpose of CEQA is to ensure the environmental impacts of a project are disclosed to the public, sufficiently evaluated, and mitigated to the extent possible. If impacts are identified but can be mitigated below significance thresholds, a Mitigated Negative Declaration may be adopted. Otherwise, an EIR would be prepared. After an environmental determination is made, the City can decide whether the project should be approved based on its own merit. An Environmental Impact Report was adopted for the original Regency Center PUD that included the development of the Phase I shopping center (City Council Resolution 2002-85). The Regency Center EIR included a preliminary assessment of traffic impacts anticipated for the buildout of Phase II. At the time, an intersection level of service standard was used to analyze traffic impacts. The EIR included mitigation measures for traffic improvements to be made as necessary to accommodate Phase II. Alternative mitigation could be applied if supported by a subsequent traffic study (per approval TM 02-06, Condition 26). Phase II Project CEQA Review: An updated environmental review has been prepared to analyze the proposed Phase II PUD amendment. This included updated traffic analysis based on vehicle miles traveled (VMT) thresholds and a review of current site characteristics and settings. The updated 9.3 p. 190 of 794 Gilroy Square Project - Gilroy Crossings Phase II Planned Unit Development Zoning Amendment, Tentative Map, and Architectural and Site Review for Property Located at 6970 Camino Arroyo (Z 22-02, TM 21-02, AS 21-13) City of Gilroy City Council Page 3 of 5 June 5, 20231 1 3 5 review concluded that the project would have less than significant impacts on the environment with conditions and/or mitigation measures incorporated; thus, a Mitigated Negative Declaration (MND) was prepared. The MND assessed Air Quality, Biological Resources, Cultural Resources, Geology and Soils, Greenhouse Gas Emissions, Hydrology/Water Quality, Noise, Traffic, and Transportation impacts. Comments on the MND were considered and are included in the Final MND prepared for the project. The Planning Commission independently reviewed and recommended the adoption of the project MND. The City Council must also independently review and determine whether the MND adequately analyzes and mitigates project impacts. The Mitigated Negative Declaration determination form and a Mitigation Monitoring and Reporting Program (MMRP) have been prepared and are attached to this report. The complete Gilroy Square environmental document, including the initial study and appendices, has been published and is available for review on the City website. Links to the documents are included in the attachments to this report. Based on the analysis prepared for this project, no significant adverse impacts are expected to result from the proposed development, and the City Council can adopt the MND. A draft resolution has been prepared for consideration. Planning Commission Action: The Planning Commission held a duly noticed public hearing on the project at its regular meeting on May 4, 2023. Following discussion, including consideration of the staff report and comments made at the meeting, the Planning Commission voted 6-0 (with one absent) to recommend the City Council adopt the Mitigated Negative Declaration and approve the zoning amendment, architectural and site review permit, and tentative map requests. ANALYSIS General Plan Consistency: With the subject project, a total of 58.34 acres of land in the PUD would be developed as commercial and 10 acres developed as industrial. Although the General Plan 2040 designates 52 acres for commercial land use and 16.34 acres for industrial, the PUD allows for a 25-percent deviation from base land uses. This would permit up to 65 acres of commercial use within the PUD. In consultation with the City Attorney, staff has determined that the PUD remains substantially consistent with the land use map, policies, and intent of the General Plan. Specifically, more than 75 percent of the PUD has been built-out with a mix of commercial and industrial uses, and public improvements have been constructed serving all properties. A General Plan consistency table has been prepared, and attached to this report, that confirms the project is in substantial conformance with the General Plan 2040 goals, policies, and anticipated land uses. Zoning Code Conformance: 9.3 p. 191 of 794 Gilroy Square Project - Gilroy Crossings Phase II Planned Unit Development Zoning Amendment, Tentative Map, and Architectural and Site Review for Property Located at 6970 Camino Arroyo (Z 22-02, TM 21-02, AS 21-13) City of Gilroy City Council Page 4 of 5 June 5, 20231 1 3 5 Consistent with Gilroy City Code (GCC) Section 30.26.30 and the Regency Center PUD, this amendment would establish all site development standards for Phase II. The Planned Unit Development zoning overlay allows flexibility from the requirements of the Zoning Ordinance in exchange for creative project design and extra project amenities. In this case, the project proposes to conform to the base zoning standards of C3 (Shopping Center Commercial)/HC (Highway Commercial) for the commercial development and M2 (General Industrial) standards for the industrial parcels. Staff and the Planning Commission have concluded that the project complies with all applicable zoning standards and review criteria, as follows: Architectural and Site Review: The project has been reviewed for compliance with the applicable review criteria, pursuant to in GCC Section 30.50.43 (for architectural and site review) and Section 30.50.50 (for planned development permit review). The project provides adequate vehicle queuing and 392 shared parking spaces, where 372 spaces are required. Bicycle parking will be required in compliance with the building code, which establishes short-term and long-term bicycle parking requirements. The design standards are established in the project architectural drawings, which indicate that buildings would be fully articulated on all four sides and include attractive and quality finishes. Planned Unit Development: The PUD would build out the site as anticipated, providing new retail, tourism, and employment opportunities. The site plan is logical, orderly and complements the existing center. In addition, the project includes the following amenities: •Provides greater landscaping covering at least 18% of the site, exceeding the 8% minimum standard required pursuant to section 30.38.60. •Includes a requirement for public art to be installed on-site subject to City approval of location and detail. The site has several possible locations for art placement, including at the main entry from Camino Arroyo, an intersection near Highway 152, or in landscape areas in front of the hotels. •Includes connectivity with the property to the east, which will improve traffic circulation for both sites. Tentative Map: The tentative map proposes lots in excess of the minimum 8,000 square foot size required for commercial sites, and lots are sufficiently sized for industrial development. Each lot has access at the street frontage; existing and proposed easements for shared use and maintenance of the landscaping, parking, and drive aisles; and cross-lot access to the property to the west. The map is in accordance with GCC Chapter 21 regulating subdivisions, given that this property does not require any further right-of-way dedication, has the infrastructure to serve the property, and lots meet the minimum zoning size requirements. Technical Advisory Committee (TAC): Project plans were routed to Engineering, Building, Police, and Fire representatives for internal review and comment. Recommendations of the TAC members have been incorporated into the project plans and/or are included as conditions in the attached resolutions. 9.3 p. 192 of 794 Gilroy Square Project - Gilroy Crossings Phase II Planned Unit Development Zoning Amendment, Tentative Map, and Architectural and Site Review for Property Located at 6970 Camino Arroyo (Z 22-02, TM 21-02, AS 21-13) City of Gilroy City Council Page 5 of 5 June 5, 20231 1 3 5 ALTERNATIVES Options available to the City Council include project denial or approval with further revision. The project has been determined to satisfy City standards and policies as proposed with conditions. Therefore, staff does not recommend these alternative actions. FISCAL IMPACT/FUNDING SOURCE Fees have been collected from the applicant to fund staff time and resources required to evaluate this project. The applicant shall bear all costs of review and construction. The City has no funding obligations associated with the development. PUBLIC OUTREACH Property owner information (i.e. list, labels, and map) within 500 feet of the subject site was generated using current ownership data. Notices of the Planning Commission and City Council meetings were mailed to the property owners along with other interested parties at least ten days prior to the hearings. In addition, notices were published in the Gilroy Dispatch, the property has been posted with on-site signage notifying passers-by of pending development, and the Planning Commission and City Council public hearing packets are available through the City's webpage. NEXT STEPS If approved, the PUD ordinance amendment would be scheduled for adoption at the June 19, 2023 City Council meeting, after which the applicant can pursue construction permits. Staff would also file a CEQA Notice of Determination within five days of each action. Attachments: 1. Vicinity Map 2. Planning Commission Resolutions of Approval 3. Planning Commission Staff Report May 4, 2023 4. Project Plans (Architectural, Civil, Landscape, Photometric, Tentative Map, Color and Materials Board) 5. General Plan Compliance Table 6. Links to Project Initial Study/MND CEQA Documents 7. Draft CEQA Resolution a. Final Revised MND b. Final Revised MMRP 8. Draft PUD Zoning Amendment Ordinance 9. Draft Tentative Map Approval Resolution 10.Draft Architectural and Site Review Approval Resolution 9.3 p. 193 of 794 Note: Map is for reference purposes only. Exhibit A 17,712City of Gilroy, GIS Services 2,952.1 1:NAD_1983_StatePlane_California_III_FIPS_0403_Feet 1,476.03 Feet2,952.10 Vicinity Map - Gilroy Square 9.3 p. 194 of 794 MND SCH2023010472 RESOLUTION NO. 2023-04 A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF GILROY RECOMMENDING TO THE CITY COUNCIL ADOPTION OF A MITIGATED NEGATIVE DECLARATION AND MITIGATION MONITORING AND REPORTING PROGRAM FOR GILROY SQUARE PROJECT, INCLUDING ZONE CHANGE, PLANNED UNIT DEVELOPMENT ZONING AMENDMENT, ARCHITECTURAL AND SITE REVIEW AND TENTATIVE MAP ENTITLEMENTS FOR DEVELOPMENT OF 10.18 ACRES OF PROPERTY WITHIN GILROY CROSSINGS PHASE II, C3-HC-M2 PUD OVERLAY ZONE DISTRICT, LOCATED AT 6970 CAMINO ARROYO, APN 841-70-049 (SCH 2023010472) WHEREAS, on July 29, 2021, Bhagirath Desai, Temple Gilroy LLC submitted an application requesting planned development zone change, architectural and site review and tentative map zoning entitlements for the Gilroy Square development project consisting of a drive- through restaurant, vehicle fueling station with a convenience store and carwash, two 4 story hotels with 200 rooms, and two speculative industrial buildings, all of which would be on separate new parcels; and WHEREAS, on July 7, 2022, the application submittal was accepted as complete; and WHEREAS, pursuant to the California Environmental Quality Act (CEQA) environmental review was required to identify, evaluate and disclose the potential environmental effects of the project before the City could consider the project merits. In accordance with CEQA Section 15070 of the California Code of Regulations, the City of Gilroy Planning Division prepared an Initial Study and determined that although the proposed project could have a significant effect on the environment, there will not be a significant effect in this case because revisions in the project have been made by or agreed to by the project proponent; and WHEREAS, the draft mitigated negative declaration was published and circulated for a 30-day public review from January 27, 2023 through February 27, 2023; and WHEREAS, minor comments on the draft mitigated negative declaration were received during the public review period, and responses to the comments were prepared that resulted in no changes being made to the analysis, conclusions and determinations of the environmental document; and WHEREAS, on May 4, 2023 the Planning Commission held a duly noticed public meeting, at which time the Planning Commission received and considered the staff report as well as all evidence received including written and oral public testimony on the Gilroy Square project mitigated negative declaration and the project zoning applications; and DocuSign Envelope ID: CE62B8CC-304C-4508-AC02-7EC86BB19360 9.3 p. 195 of 794 Resolution No. 2023-04 Page 2 MND -- Gilroy Square WHEREAS, the Planning Commission based on its independent judgement and analysis of the whole record before it, including the initial study, mitigated negative declaration together with comments received during the public review period, has determined that the mitigated negative declaration has adequately evaluated the potential impacts of the Gilroy Square project and that there is no substantial evidence that the project will have a significant effect on the environment with the mitigation measures included; and WHEREAS, the location and custodian of the documents or other materials which constitute the record of proceedings upon which the project approval is based is the Community Development Department, Planning Division. NOW, THEREFORE, BE IT RESOLVED that the Planning Commission of the City of Gilroy hereby recommends the City Council adopt the mitigated negative declaration and mitigation monitoring and reporting program prepared by the City of Gilroy environmental consultant, EMC Planning Group January 2023 and revisions dated March 7, 2023 to analyze the proposed Gilroy Square project. PASSED AND ADOPTED this 4th day of May, 2023 by the following roll call vote: AYES: Commissioner Elle, Lewis, Montez, Ramirez, Vice Chair Kushner, and Chair Bhandal NOES: None ABSENT: Commissioner Leongardt ATTEST: APPROVED: _________________________________ __________________________________ Sharon Goei, Secretary Manny Bhandal, Community Development Director Chairperson Attachments: Mitigated Negative Declaration - Revised Mitigation Monitoring and Reporting Program DocuSign Envelope ID: CE62B8CC-304C-4508-AC02-7EC86BB19360 9.3 p. 196 of 794 RESOLUTION NO. 2023-05 A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF GILROY RECOMMENDING TO THE CITY COUNCIL ADOPTION OF A PLANNED UNIT DEVELOPMENT AMENDMENT TO GILROY CROSSINGS PHASE II C3-HC-M2 PUD ZONE DISTRICT, FOR THE GILROY SQUARE PROJECT ON 10.18 ACRES OF PROPERTY LOCATED AT 6970 CAMINO ARROYO, APN: APN 841-70-049 (FILE NUMBER Z 22-01) WHEREAS, on July 29, 2021, Bhagirath Desai, Temple Gilroy LLC submitted an application requesting planned development zone change for property designated for development as phase II of an existing C3-HC-M2 PUD overlay district known as Gilroy Crossing, originally approved by Ordinance 2003-01, City File Z 02-06; and WHEREAS, in accordance with the PUD overlay requirements the rezoning request includes an architectural and site review application request for approval of the project site plan and design, along with a tentative parcel map to create six separate lots for proposed development with a drive-through restaurant, vehicle fueling station with a convenience store and carwash, two 4-story hotels with 200 rooms, and two speculative industrial buildings, all of which would be on separate new parcels; and WHEREAS, on July 7, 2022, the application submittal was accepted as complete; and WHEREAS, an initial study/mitigated negative declaration (MND) and mitigation monitoring and reporting program (MMRP) has been adopted for the project by separate resolution, and the mitigation monitoring and reporting program shall apply to approve of project zoning entitlements, which incorporates the mitigation measures identified in the MND to reduce the project potential environmental impacts to less than significant, in compliance with the California Environmental Quality Act; and WHEREAS, on May 4, 2023 the Planning Commission held a duly noticed public meeting, at which time the Planning Commission received and considered the staff report as well as all evidence received including written and oral public testimony on the Gilroy Square zoning amendment and related entitlements; and WHEREAS, in accordance with City of Gilroy Zoning Code Section’s 30.52.40 and Section 30.52.60, the Planning Commission finds that the proposed Zoning Ordinance Planned Unit Development Amendment is necessary to implement the general purposes and intent of the zoning code, including Section 30.1.10 and Section 30.26.10, and the goals and policies of the 2040 General Plan, by proposing a planned development amendment to support the types of commercial and industrial development anticipated for the site and which would benefit Gilroy residents and visitors; and DocuSign Envelope ID: CE62B8CC-304C-4508-AC02-7EC86BB19360 9.3 p. 197 of 794 Resolution No. 2023-05 Page 2 Z 22-01 WHEREAS, the location and custodian of the documents or other materials which constitute the record of proceedings upon which the project approval is based is the Community Development Department, Planning Division. NOW, THEREFORE, BE IT RESOLVED that the Planning Commission of the City of Gilroy hereby recommends to the City Council the approval of Zoning Amendments Z22-01 as identified in Exhibit A to this Resolution, PASSED AND ADOPTED this 4th day of May by the following roll call vote: AYES: Commissioner Elle, Lewis, Montez, Ramirez, Vice Chair Kushner, and Chair Bhandal NOES: None ABSENT: Commissioner Leongardt ATTEST: APPROVED: ______________________________ ___________________________________ Sharon Goei, Secretary Manny Bhandal, Chairperson Community Development Director DocuSign Envelope ID: CE62B8CC-304C-4508-AC02-7EC86BB19360 9.3 p. 198 of 794 Resolution No. 2023-05 Page 3 Z 22-01 Exhibit A ORDINANCE NO. 2023-XX AN ORDINANCE OF THE CITY COUNCIL OF THE CITY OF GILROY AMENDING GILROY CROSSINGS PHASE II COMMERCIAL/INDUSTRIAL PLANNED UNIT DEVELOPMENT (C3-HC-M2 PUD) ZONE DISTRICT FOR THE GILROY SQUARE PROJECT CONSISTING OF 10.18 ACRES OF PROPERTY LOCATED AT 6970 CAMINO ARROYO, APN: APN 841-70-049 (FILE NUMBER Z 22-01) WHEREAS, on July 29, 2021, Bhagirath Desai, Temple Gilroy LLC submitted an application requesting adoption of a planned unit amendment and establish the development plan for Phase II of the Gilroy Crossings C3-HC-M2 PUD for the Gilroy Square development project consisting of a drive-through restaurant, vehicle fueling station with a convenience store and carwash, two 4 story hotels with 200 rooms, and two speculative industrial buildings; and WEREAS, on May 4, 2023, the Planning Commission held a duly noticed public hearing, considered written and oral public testimony, made affirmative findings that the zoning amendment implements the purposes and intent of the zoning code and the general plan goals and policies, and by _____ vote recommended that the City Council approve the zoning amendment; and WHEREAS, on June __, 2023, the City Council held a duly noticed public hearing, considered written and oral public testimony, the staff report, and all other documentation related to the zoning amendment; and WHEREAS, an initial study/mitigated negative declaration (MND) and mitigation monitoring and reporting program (MMRP) were adopted for the project, by separate resolution, which incorporates mitigation measures identified to reduce project potential environmental impacts to less than significant, in compliance with the California Environmental Quality Act; and WHEREAS, the location and custodian of the documents or other materials that constitute the record of proceedings upon which Z 22-01 approval is based is the office of the City Clerk. NOW, THEREFORE, THE CITY COUNCIL OF THE CITY OF GILROY DOES HEREBY ORDAIN AS FOLLOWS: SECTION I The City Council finds that: A. The planned unit development zoning amendment to Z 02-06 for the subject Gilroy Crossings Phase II PUD overlay zone requires approval of a planned unit development permit prior to site development, subject to Gilroy City Code Section 30.50.50(d) findings. The Gilroy Square project includes a concurrent development plan permit DocuSign Envelope ID: CE62B8CC-304C-4508-AC02-7EC86BB19360 9.3 p. 199 of 794 Resolution No. 2023-05 Page 4 Z 22-01 application AS 21-13, which is incorporated herein by reference and including any subsequent amendments that may be approved in compliance with the PUD overlay district regulations. B. The project conforms to the Gilroy General Plan in terms of general location and standards of development given that the project is consistent with the General Services and General Industrial land use designations as it consists of industrial and retail development as anticipated for the site, has been reviewed for compliance with the general plan goals, and would substantially implement all applicable policies of the general plan. C. The project provides the type of development that would fill a specific need of the surrounding area. The PUD is required to implement development for this site pursuant to the original PUD and development plan approval AS 02-22 planning commission resolution 2003-3. As proposed the general purposes and intent of the zoning code are satisfied, including the general intent of Section 30.1.10 and the intent of Section 30.26.10 (Planned Unit Development), by proposing a planned development amendment to support the types of commercial and industrial development anticipated for the site and which would benefit Gilroy residents and visitors. D. The project will not require urban services beyond those that are currently available. All utilities needed to serve the project are located adjacent to the property. No increase in capacity or extension of services is required to serve buildout of the site. E. The project reflects an economical and efficient pattern of land uses by developing the full potential of the site intensity with commercial and industrial land uses, and promotes an orderly pattern of development by following the existing pattern of development, utilizing approved access points from rights of way, and providing adequate internal and cross lot access. SECTION II If any section, subsection, subdivision, sentence, clause, or phrase of this Ordinance is for any reason held to be unconstitutional or otherwise void or invalid by any court of competent jurisdiction, the validity of the remaining portion of this Ordinance shall not be affected thereby. SECTION III Pursuant to section 608 of the Charter of the City of Gilroy, this Ordinance shall be in full force and effect thirty (30) days from and after the date of its adoption DocuSign Envelope ID: CE62B8CC-304C-4508-AC02-7EC86BB19360 9.3 p. 200 of 794 Resolution No. 2023-05 Page 5 Z 22-01 PASSED AND ADOPTED this __ day of ____ , 2023 by the following vote: AYES: NOES: ABSTAIN: ABSENT: APPROVED: _____________________________ Marie Blankley, Mayor ATTEST: _____________________________ Thai Pham, City Clerk DocuSign Envelope ID: CE62B8CC-304C-4508-AC02-7EC86BB19360 9.3 p. 201 of 794 RESOLUTION NO. 2023-07 A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF GILROY RECOMMENDING TO THE CITY COUNCIL APPROVAL OF TENTATIVE MAP FOR THE GILROY SQUARE PROJECT 10.18 ACRE PROPERTY LOCATED AT 6970 CAMINO ARROYO, APN: APN 841-70-049 (FILE NUMBER TM 21-02) WHEREAS, on July 29, 2021, Bhagirath Desai, Temple Gilroy LLC submitted an application for the Gilroy Square project requesting planned unit development zone change for the Gilroy Crossings C3-HC-M2 PUD phase II, architectural and site review for the PUD amendment, and tentative map to create six parcels for proposed development of a drive-through restaurant, vehicle fueling station with a convenience store and carwash, two 4 story hotels with 200 rooms, and two speculative industrial buildings, all of which would be on separate new parcels; and WHEREAS, in compliance with the Subdivision Map Act the tentative map was referred to all utility and service providers for review and comment, including PG&E, Spectrum, Verizon, and local agencies, and no service issues or changes have been identified or required as a result of this review; and WHEREAS, on July 7, 2022, the application submittal was accepted as complete; and WHEREAS, an initial study/mitigated negative declaration (MND) and mitigation monitoring and reporting program (MMRP) has been adopted for the project by separate resolution, and the mitigation monitoring and reporting program shall apply to approve of project zoning entitlements, which incorporates the mitigation measures identified in the MND to reduce the project potential environmental impacts to less than significant, in compliance with the California Environmental Quality Act; and WHEREAS, on May 4, 2023, the Planning Commission held a duly noticed public meeting, at which time the Planning Commission received and considered the staff report as well as all evidence received including written and oral public testimony on the Gilroy Square zoning amendment and related entitlements; and WHEREAS, the location and custodian of the documents or other materials which constitute the record of proceedings upon which the project approval is based is the Community Development Department, Planning Division. NOW, THEREFORE, BE IT RESOLVED that the Planning Commission of the City of Gilroy hereby recommends City Council approval of Tentative Map TM 21-02, pursuant to Gilroy City Code Chapter 21 and subject to all conditions for filing of a final map as identified in Exhibit A of the related entitlement AS 21-13, based on the fact that the findings required for denial of the map pursuant to Government Code Section 66474 are not made, as follows: DocuSign Envelope ID: CE62B8CC-304C-4508-AC02-7EC86BB19360 9.3 p. 202 of 794 Resolution No. 2023-07 Page 2 (TM 21-02) A. Finding that the subdivision is not consistent with applicable general and specific plans as specified in 65451 cannot be made given the fact that the project implements the general plan commercial services and general industrial land use designations; B. Finding that the design or improvement of the subdivision is not consistent with applicable general and specific plans cannot be made based on the fact that the project has been reviewed by all city departments and service providers, which have confirmed existing capacity exists for serve site buildout as proposed and conditioned, and that the existing and proposed improvements meet City standards for the project and as anticipated for development within the PUD overlay district; C. Finding that the site is not physically suitable for the type of development cannot be made. The site is physically suitable for this type of development because it is generally consistent with the City’s Zoning Ordinance, Subdivision and Land Development Code; D. Finding that the site is not physically suitable for the proposed density of development cannot be made as the project does not include any residential density and the commercial and industrial development are within the allowable floor area ratios; E. Finding that the design of the subdivision or the proposed improvements are likely to cause substantial environmental damage or substantially and avoidably injure fish or wildlife or their habitat cannot be made. Environmental review has been prepared that includes mitigation measures to avoid any such impacts, the site is within a developed urban area and is not in or adjacent unique sensitive habitat areas, and the project shall pay habitat permit impact fees applicable to the project pursuant to the Santa Clara Valley Habitat Plan which is adopted to mitigate impacts of development on local flora and fauna; F. Finding that the design of the subdivision or type of improvements are likely to cause serious public health problems cannot be made given that the site is located within an urban context and has access to urban services including sewer and water; and G. Finding that the design of the subdivision or the type of improvements will conflict with easements, acquired by the public at large, for access through or use of, property within the proposed subdivision cannot be made given that there are no existing access easements encumbering this property. Easements for pedestrian access will be provided. This subsection shall apply only to easements of record or to easements established by judgment of a court of competent jurisdiction and no authority is hereby granted to a legislative body to determine that the public at large has acquired easements for access through or use of property within the proposed subdivision. DocuSign Envelope ID: CE62B8CC-304C-4508-AC02-7EC86BB19360 9.3 p. 203 of 794 Resolution No. 2023-07 Page 3 (TM 21-02) PASSED AND ADOPTED this 4th day of May by the following roll call vote: AYES: Commissioner Elle, Lewis, Montez, Ramirez, Vice Chair Kushner, and Chair Bhandal NOES: None ABSENT: Commissioner Leongardt ATTEST: APPROVED: ______________________________ ___________________________________ Sharon Goei, Secretary Manny Bhandal, Chairperson Community Development Director DocuSign Envelope ID: CE62B8CC-304C-4508-AC02-7EC86BB19360 9.3 p. 204 of 794 AS 21-13 RESOLUTION NO. 2023-06 A RESOLUTION OF THE PLANNING COMMISSION OF THE CITY OF GILROY RECOMMENDING TO THE CITY COUNCIL APPROVAL OF AN ARCHITECTURAL AND SITE APPROVAL OF A PLANNED UNIT DEVELOPMENT PERMIT FOR THE GILROY SQUARE PROJECT ON 10.18 ACRES OF PROPERTY LOCATED AT 6970 CAMINO ARROYO, APN: 841-70- 049 (FILE NUMBER AS 21-13) WHEREAS, on July 29, 2021, Bhagirath Desai, Temple Gilroy LLC submitted an application for the Gilroy Square project requesting planned unit development zone change for the Gilroy Crossings C3-HC-M2 PUD phase II, architectural and site review for the PUD amendment, and tentative map to create six parcels for proposed development of a drive-through restaurant, vehicle fueling station with a convenience store and carwash, two 4 story hotels with 200 rooms, and two speculative industrial buildings, all of which would be on separate new parcels; and WHEREAS, on July 7, 2022, the application submittal was accepted as complete; and WHEREAS, an initial study/mitigated negative declaration (MND) and mitigation monitoring and reporting program (MMRP) has been adopted for the project by separate resolution, and the mitigation monitoring and reporting program shall apply to approve of project zoning entitlements, which incorporates the mitigation measures identified in the MND to reduce the project potential environmental impacts to less than significant, in compliance with the California Environmental Quality Act; and WHEREAS, on May 4, 2023, the Planning Commission held a duly noticed public meeting, at which time the Planning Commission received and considered the staff report as well as all evidence received including written and oral public testimony on the Gilroy Square zoning amendment and related entitlements; and WHEREAS, the location and custodian of the documents or other materials which constitute the record of proceedings upon which the project approval is based is the Community Development Department, Planning Division. NOW, THEREFORE, BE IT RESOLVED that the Planning Commission of the City of Gilroy hereby recommends to the City Council the approval of the Architectural and Site Review Planned Unit Development Permit AS 21-13 based on the following findings made pursuant to Gilroy City Code section 30.50.43 (Scope of Review) and Section 30.50.50 (Planned Unit Development)) and subject to the conditions identified in Exhibit A to this Resolution: A. The project has been reviewed for compliance with City standards for traffic safety and efficiency including driveway and drive aisle dimensions, bicycle and vehicle parking, pedestrian access, emergency vehicle and truck circulation and access, and off-site traffic improvements. Conditions have been included as recommended by the DocuSign Envelope ID: CE62B8CC-304C-4508-AC02-7EC86BB19360 9.3 p. 205 of 794 Resolution No. 2023-06 Page 2 AS 17-25 City Engineer and consistent with those recommended in the project traffic report. The project also requires payment of traffic impact fees, and lengthening of a left turn lane queue lane into the site from Camino Arroyo. These conditions are detailed in the draft resolution for approval. As proposed and conditioned the project will provide safe and efficient traffic circulation. Furthermore, As proposed and conditioned parking for vehicles and bicycles will be provided for each building and for drive through service lanes in compliance with City standard parking regulations, building code requirements and design standards; B. Buildings are designed to accommodate signage which shall be subject to separate sign permit and review for compliance with the Gilroy Crossings sign program; and C. As proposed and conditioned, the project includes planned unit development standards and design criteria that includes unique architectural design details for each site and addressing all sides of each building, diverse colors and materials palettes that complement the buildings, and articulation in building wall planes and fenestration details; D. Landscaping details are provided that address stormwater treatment and water efficient landscaping requirements, meeting commercial landscaping standards with minimum 21-foot landscaping proposed along the street frontage, typical 5-foot minimum planters, street trees along the project frontage and perimeter, distributed throughout parking areas, and landscape islands at the ends of parking rows; E. The project as proposed and conditioned complies with drainage and fire protection requirements; F. Environmental impacts of the project have been adequately assessed in the mitigated negative declaration prepared for the proposed development, with mitigation measures and conditions included that ensure any potential impacts would be less than significant; and G. The project satisfied findings for approval of the planned unit development permit as follows: a. Conforms to the Gilroy general plan in terms of general location and standards of development in that the project is recommended as consistent with the general plan and will conform to the standard C3/HC commercial and M2 Industrial zoning building setback and height requirements; b. Provides development which will fill a specific need of the surrounding area, in that it builds out the site with commercial and industrial uses as anticipated by the general plan and PUD; DocuSign Envelope ID: CE62B8CC-304C-4508-AC02-7EC86BB19360 9.3 p. 206 of 794 Resolution No. 2023-06 Page 3 AS 17-25 c. Does not require urban services beyond those which are currently available, in that the project has been reviewed by appropriate city staff and has been confirmed as within the intensity of development on which sewer and water analyses were based, and sufficient capacity exists for site buildout; d. Provides a harmonious, integrated plan which justifies exceptions, if such are required, to the normal requirements of this chapter. The applicant is proposing development that conforms to the base zoning regulations and as proposed and conditioned does not require exceptions. Further, the site provides internal connectivity between compatible uses as well as adjacent sites; e. Reflects an economical and efficient pattern of land uses in that the proposed intensity of development accommodates allowed uses, including desired visitor accommodation, in compliance with city standards; f. Include greater provisions for landscaping and open space than would generally be required, in that the site utilizes predominately low water use plants as shown on plan sheet L1.00, incorporates bioretention areas in site landscaping, and provides more than 18% of the site in landscaping exceeding the 8% minimum standard required pursuant to section 30.38.60; g. Utilizes creative, aesthetic design principles to create attractive buildings, open space and site design to blend with the character of surrounding areas; in that the design and architecture includes high quality materials, fully articulated facades, screening of exterior equipment and is compatible with the design in Gilroy Crossings Phase 1 shopping center; h. Would not create traffic congestion, noise, odor, or other adverse effects on surrounding areas as the project has been conditioned to avoid any conflicts or issues and accommodate anticipated traffic flows; and i. Provides adequate access, parking, landscaping, trash areas and storage, as necessary, as shown on plans and conditioned. DocuSign Envelope ID: CE62B8CC-304C-4508-AC02-7EC86BB19360 9.3 p. 207 of 794 Resolution No. 2023-06 Page 4 AS 17-25 PASSED AND ADOPTED this 4th day of May by the following roll call vote: AYES: Commissioner Elle, Lewis, Montez, Ramirez, Vice Chair Kushner, and Chair Bhandal NOES: None ABSENT: Commissioner Leongardt ATTEST: APPROVED: ______________________________ ___________________________________ Sharon Goei, Secretary Manny Bhandal, Chairperson Community Development Director DocuSign Envelope ID: CE62B8CC-304C-4508-AC02-7EC86BB19360 9.3 p. 208 of 794 Resolution No. 2023-06 Page 5 AS 17-25 EXHIBIT A AS 21-13 Gilroy Square (Gilroy Crossings Phase II-PUD) PLANNING CONDITIONS The following GENERAL conditions authorize specific terms of the project ENTITLEMENT(S). 1. APPROVED PROJECT: The approval is granted for Gilroy Crossings Planned Unit Development Phase II, 10.18 acre site located on the east side of Camino Arroyo, which includes a tentative map to create 6 parcels, architectural and site plan approval for a new restaurant with a drive through, a gas station with convenience store and car wash, two four story hotels and two lots for future indu strial uses that shall be subject to C3/HC commercial and M2 industrial development standards, as specifically shown on the approved project development plans as follows:  Architectural Plans prepared for Gilroy Square by ACE Design LLC dated 1/26/23 consisting of 36 sheets;  Civil Plans prepared for Gilroy Square by ACE Design LLC, dated 2/9/23 consisting of 9 sheets;  Landscape Plan prepare for Gilroy Square Development by Quadriga, dated 7/9/21 consisting of 1 sheet;  Photometric Plan prepared for Gilroy Square by ACE Design LLC, dated 1/23/23 consisting of 2 sheets;  Materials Boards for Burger King, C Store, Canopy, Carwash, Holiday Inn Suite, Residence Inn, Future Warehouse 1 and Future W arehouse 2, stamped approved in the project file; and  Tentative Subdivision Map for 6970 Camino Arroyo by R ose’s Engineering dated 7/23/22 Sheet 1. Build-out of the project shall conform to the plans, except as otherwise specified in these conditions. Any future adjustment or modification to the plans, including any changes made at time of building permit submittal, shall be considered by the Community Development Director or designee, may require separ ate discretionary approval, and shall conform to all City, State, and Federal requirements, including subsequent City Code requirements or policies adopted by Ci ty Council. 2. PERMIT EXPIRATION: The expiration date of this approval is two years from the decision date of the City Council. If any development for which architectural and site approval has been granted has not obtained building permits within two (2) years from the date of notification of approval, the approval shall be deemed automatically revoked. DocuSign Envelope ID: CE62B8CC-304C-4508-AC02-7EC86BB19360 9.3 p. 209 of 794 Resolution No. 2023-06 Page 6 AS 17-25 Upon application, an extension of time may be granted by the Community Development Director or designee. Should Developer intend to request an extension to the permit expiration date, Developer must submit to the Planning Division a written application with applicable fees prior to the expiration date. Only timely requests may be considered pursuant to the City Code. 3. RELATED ENTITLEMENTS: This permit is subject to the findings conditions of approval, and mitigation measures of concurrent related entitlements TM 21-02 and Z 22-01, or any subsequent amendments. 4. SUBSEQUENT ENTITLEMENTS: Subsequent site development, including the speculative industrial parcels if building permit applications are not filed prior to occupancy of the commercial phase of development and in accordance with approved plans, shall be subject to separate staff level administrative architectural and site permit review. 5. COMPLIANCE WITH CONDITIONS: If Developer, owner or tenant fails to comply with any of the conditions of this permit, the Developer, owner or tenant shall be subject to permit revocation or enforcement actions pursuant to the City Code. All costs associated with any such actions shall be the responsibility of Developer, owner or tenant. 6. INDEMNIFICATION: Developer agrees, as a condition of permit approval, at Developer’s own expense, to defend, ind emnify, and hold harmless the City of Gilroy (“the City”) and its officers, contractors, consultants, attorneys, employees and agents from any and all claim(s), action(s) or proceeding(s) brought against the City or its officers, contractors, consultants, attorneys, employees, or agents to challenge, attack, set aside, void or annul the approval of this resolution or any condition attached thereto or any proceedings, acts or determinations taken, including actions taken under the California Environmental Quality Act of 1970, as amended, done or made prior to the approval of su ch resolution that were part of the approval process. 7. SIGNS: No signs are approved as part of this application. Prior to issuance of a sign permit for this site, Developer shall propose well-designed, quality signs that comply with the allowances of the City Code and Gilroy Crossings (Regency) Sign Program, subject to the satisfaction of the Community Development Director or designee. 8. WATER LIMITATIONS: Developer shall be advised that the approval is subject to the drought emergencies provisions pursuant to the Gilroy City Code Chapter 27.98. DocuSign Envelope ID: CE62B8CC-304C-4508-AC02-7EC86BB19360 9.3 p. 210 of 794 Resolution No. 2023-06 Page 7 AS 17-25 The following conditions shall be addressed PRIOR TO ISSUANCE of any BUILDING PERMIT, GRADING PERMIT or IMPROVEMENT PLAN, whichever is first issued, or as otherwise specified in the condition. 9. CONDITIONS OF APPROVAL: Developer shall include a plan sheet(s) that includes a reproduction of all conditions of approval of this permit, as adopted by the decision-maker. 10. MULTI-PHASE DEVELOPMENT: Construction of the project may be done in multiple phases. The applicant shall submit a phasing plan for city review and approval at time of submittal of Improvement Plans or prior to issuance of the first building permit, whichever occurs first. Each phase of development must demonstrate grade and landscape connectivity with adjacent site improvements. The first development in the commercial phase shall be responsible for completion of all required off-site, frontage landscaping and sidewalks for the entire phase, and shared bioswale, parking or drive aisle improvements adjacent to the subject parcel. 11. PUBLIC ART/PUD AMENITY: In compliance with City Code 30.26 (PUD amenity) and other City policies, prior to issuance of grading permits the developer shall submit a process, timetable, and evidence of commitment acceptable to the City to ensure installation of a suitable, significant piece of p ublic-oriented sculpture or similar public art installation prior to occupancy. Preliminary concepts, artist, and type of work shall be submitted to the Community Development Director for review. All public art must be reviewed and approved by the City of Gilroy Arts and Culture Commission prior to issuance of building permits. 12. HABITAT PERMIT: Concurrent with or prior to an application for a grading permit, Developer shall obtain a final Habitat Permit approval and submit payment of mitigation fees. The grading permit will be issued only after approval of the Habitat Plan permit and payment of assessed fees. The applicant shall be responsible for all costs associated with review and issuance of the permit, including application processing fee and consultant review deposit. The application shall consist of submittal of a Santa Clara Valley Habitat Plan Application For Private Projects and Fees and Conditions. Applications for Private Projects shall be submitted electronically through the agency website]. See the Santa Clara Valley Habitat Agency website: https://www.scv-habitatagency.org for more information. 13. CERTIFICATION OF BUILDING PERMIT PLANS: The project architect shall DocuSign Envelope ID: CE62B8CC-304C-4508-AC02-7EC86BB19360 9.3 p. 211 of 794 Resolution No. 2023-06 Page 8 AS 17-25 certify in writing that the architectural design shown in the building permit plans match the plans approved by the Community Development Director or designee/Planning Commission/City Council. Any changes must be clearly noted. The project architect shall also certify that the structural plans are con sistent with the architectural plans. In the event of a discrepancy between the structural plans and the architectural plans, the architectural plans shall take precedence, and revised structural drawings shall be submitted to the Building Division. 14. SUBSEQUENT ENTITLEMENTS: Developer shall obtain necessary permits prior to initiating any new construction or modifications authorized under this approval, including but not limited to temporary construction trailers, temporary staging areas, model home sales offices, advertising signs of any kind, exterior and interior modifications. Developer shall pay all requisite fees in effect at the time of plan submittal and/or issuance, as applicable. 15. OTHER REVIEW AGENCIES: This project requires review and approval by outside agencies including, but not limited to [REVIEWING AGENCIES]. Proof of approval from these agencies may be required prior to building permit issuance, inspections, or prior to Certificate of Occupancy. 16. COLORS AND MATERIALS: Plans submitted for building permit applications shall include all exterior building materials and colors, including product and finish manufacturer name, color name and number, and surface finish type (e.g. stucco with sand finish, plaster with smooth finish) to be used in construction. 17. LIGHTING PLAN: Developer shall submit a lighting plan with the application for building permit. This plan should include photometric contours, manuf acturer’s specifications on the fixtures, and mounting heights. Parking lot and exteri or light fixtures shall be full cutoff type so that lighting is directed downward only, minimizing glare and light pollution, and shall not cast light on any adjacent property or roadway. Developer shall recess or conceal any under-canopy lighting elements so they are not directly visible from any public area. The lighting plan must be approved by the Community Development Director or designee. 18. LANDSCAPE AND LIGHTING PLAN: Prior to issuance of grading permits, Developer shall submit a combined landscape and lighting plan to verify all project onsite lighting shall be of a type and in a location that does not constitute a hazard to vehicular traffic, either on private property or on public property, including streets. Such lighting shall not conflict with drainage plans, landscape plans, tree locations, parking spaces, or any other such land use concerns. 19. BICYCLE RACKS OR STORAGE: Bicycle racks and lockers shall be provided as required by the Building Division and Engineering conditions of approval. Racks DocuSign Envelope ID: CE62B8CC-304C-4508-AC02-7EC86BB19360 9.3 p. 212 of 794 Resolution No. 2023-06 Page 9 AS 17-25 shall be “inverted U,” or equivalent as approved by the Community Development Director, and must secure the frame and both wheels. Racks should be located near the building entrance (i.e., within constant visual range) unless it is demonstrated that they create a public hazard or locating them there is otherwise infeasible. If space is unavailable near building entrances, the racks must be designed so that the lock is protected from physical assault. 20. PARKING MANAGEMENT PLAN (SHARED PARKING): Developer shall create a parking management plan describing parking allocation for residents, guests, and/or commercial uses within the project, subject to approval by the Community Development Director or designee. 21. MUTUAL ACCESS: The Developer shall prepare a legal agreement recorded to run with the land providing for mutual access as follows: a. Access and maintenance agreement shall be established for the commercial lots and for the two industrial parcels. b. An additional access opportunity shall be provided from the northerly portion site drive aisle to parcel(s) east of the site, on Silacci W ay, subject to review and approval by the City Engineer and Community Development Director. c. Agreement shall be approved by the City Attorney, City Engineer and Community Development Director or designee and shall state that it may not be modified without the City’s consent. 22. LOADING ZONES: Prior to issuance of building permit, Developer shall stripe all loading zones, whether situated outside or inside a structure, for loading and unloading activities only and shall post a sign prohibiting storage or other non- loading activity within the designated loading zone. 23. TRASH ENCLOSURE: Prior to building permit issuance, details of an opaque screen trash enclosure are to be shown on construction drawings and approved by the Community Development Director or designee. The trash enclosure should match the architectural design, color, and materials of the primary structure. The trash enclosure for restaurants and other uses with food service shall be equipped with hot water, a drain inlet to the sanitary sewer system, and a locking device. 24. SCREENING OF APPERTUNANCES: Developer shall show screening on construction drawings details as follows: a. Screening for all exterior equipment, including but not limited to mechanical equipment, post indicator valves, backflow prevention devices, utility meters, mailboxes and address directories, etc. b. Ground mounted utility appurtenances such as transformers shall not be visible from any public right-of-way and shall be adequately screened through the use or combination of concrete or masonry walls, berms, and DocuSign Envelope ID: CE62B8CC-304C-4508-AC02-7EC86BB19360 9.3 p. 213 of 794 Resolution No. 2023-06 Page 10 AS 17-25 landscaping. c. Backflow preventers shall be painted dark green, except the fire connection which shall be painted yellow. The final placement and design of these items shall be to the satisfaction of the Community Development Director or designee. 25. ROOFTOP EQUIPMENT: Developer shall ensure rooftop mechanical equipment, including but not limited to heating and cooling systems, plum bing vents, ducts, antennas and other appurtenances protruding from the roof are recessed or otherwise screened. Details of the roof equipment and roof screens shall be included in the building permit drawings and approved by the Community Development Director or designee. 26. ROOF AND BUILDING DRAINPIPES: Developer shall install all roof and building drainpipes and downspouts inside building elements. These items shall not be visible on any exterior building elevations. 27. RAIN GUTTERS AND DOWNSPOUTS: Developer shall install all roof and building rain gutters and downspouts, vents, and flashing to integrate as closely as possible with building design elements, including matching the color of the adjacent surface. 28. LANDSCAPING: Prior to building permit issuance, proposed landscaping shall be shown on the site plan and submitted with the construction drawings for review and approval by the Community Development Director or designee. 29. LANDSCAPE MULCH: As part of the Landscape Plan submittal, Developer shall clarify a minimum three (3) inch layer of mulch to be applied on all exposed soil surfaces, as required by the State Model Water Efficient Landscape Ordinance (MWELO). 30. INVASIVE PLANT SPECIES: Developer shall not include any invasive plant species, such as those listed by the California Invasive Plant Council. 31. LANDSCAPE DOCUMENTATION PACKAGE: Prior to issuance of building permits or initiation of the proposed use, whichever comes first, Developer shall submit a completed Landscape Documentation Package, including a soil analysis/management report along with appropriate application review fees, to the Community Development Department, including required documentation for compliance verification, and obtain approval of such plans. 32. IRRIGATION SENSORS: Prior to issuance of building permits, developer shall (as part of the irrigation system) indicate on construction drawings sensors that DocuSign Envelope ID: CE62B8CC-304C-4508-AC02-7EC86BB19360 9.3 p. 214 of 794 Resolution No. 2023-06 Page 11 AS 17-25 suspend or alter irrigation operation during unfavorable weather conditions (e.g. automatic rain shut-off devices). 33. PRECONSTRUCTION NESTING BIRD SURVEY: To the extent practicable, vegetation removal and construction activities shall be performed from September 1 through January 31 to avoid the general nesting period for birds. If construction or vegetation removal cannot be performed during this period, preconstruction surveys will be performed no more than two days prior to construction activities to locate any active nests as follows: “The Developer shall be responsible for the retention of a qualified biologist to conduct a survey of the project site and surrounding 500’ for active nests: with particular emphasis on nests of migratory birds: if construction (including site preparation) will begin during the bird nesting season, from February 1 through August 31. If active nests are observed on either the project site or the surrounding area, the project applicant, in coordination with the appropriate City staff, shall establish no-disturbance buffer zones around the nests, with the size to be determined in consultation with the California Department of Fish and Wildlife (usually 100’ for perching birds and 300’ for raptors). The no- disturbance buffer will remain in place until the biologist determines the nest is no longer active or the nesting season ends. If construct ion ceases for two days or more and then resumes during the nesting season, an additional survey will be necessary to avoid impacts on active bird nests that may be present.” The following conditions shall be met prior to RELEASE OF UTILITIES, FINAL INSPECTION, or ISSUANCE OF A CERTIFICATE OF OCCUPANCY, whichever occurs first, or as otherwise specified in the condition. 34. ON- AND OFF-SITE IMPROVEMENTS: Prior to occupancy, Developer shall complete all required offsite and onsite improvements related to the project, including structures, paving, and landscaping, unless otherwise allowed by the Community Development Director, or stated in these conditions. 35. LANDSCAPE AND IRRIGATION INSTALLATION: Prior to issuance of certificate of occupancy or building permit final sign-off, Developer shall complete installation of all landscaping and irrigation in accordance with the approved plans. 36. LANDSCAPE CERTIFICATE OF COMPLETION: Prior to occupancy or initiation of the proposed use, or completion of each build -out phase of development, Developer shall submit a signed Certificate of Completion, along with all necessary supporting documentation and payment to the Community Development Department, for compliance verification of the landscape installation. Developer is DocuSign Envelope ID: CE62B8CC-304C-4508-AC02-7EC86BB19360 9.3 p. 215 of 794 Resolution No. 2023-06 Page 12 AS 17-25 required under the Model Water Efficient Landscape Ordinance (MWELO) to provide a copy of the approved Certificate of Completion to the property owner or his or her designee. 37. PLANNING INSPECTION: Inspection(s) by the Planning Division may be required for the foundation, framing, application of exterior materials, and final completion of each structure to ensure that the construction matches the approved plans. 38. SITE CLEAN-UP: Prior to issuance of a certificate of occupancy, Developer shall remove all construction materials, debris, and vehicles from the subject property. The following conditions shall be met prior to the approval of the FINAL MAP or PARCEL MAP, or other deadline as specified in the condition. 39. COVENANTS, CONDITIONS, AND RESTRICTIONS: Any covenants, conditions, and restrictions (CC&Rs) applicable to the project property shall be consistent with the terms of this permit and the City Code. If there is a conflict between the CC&Rs and the City Code or this permit, the City Code or this pe rmit shall prevail. The following conditions shall be complied with AT ALL TIMES DURING THE CONSTRUCTION PHASE OF THE PROJECT, or as otherwise specified in the condition. 40. CONSTRUCTION RELATED NOISE: To minimize potential construction-related impacts to noise, Developer shall include the following language on any grading, site work, and construction plans issued for the subject site “During earth-moving, grading, and construction activities, Developer shall implement the following measures at the construction site: a. Limit construction activity to weekdays between 7:00 a.m. and 7:00 p.m., and on Saturdays between 9:00 a.m. and 7:00 p.m. Construction noise is prohibited on Sundays and City-observed holidays; b. Locate stationary noise-generating equipment as far as possible from sensitive receptors when sensitive receptors adjoin or are near a construction project area; c. Construct sound walls or other noise reduction measures prior to developing the project site; d. Equip all internal combustion engine driven equipment with intake and exhaust mufflers that are in good condition and appropriate for the equipment; e. Prohibit all unnecessary idling of internal combustion engines; f. Utilize “quiet” models of air compressors and other stationary noise sources DocuSign Envelope ID: CE62B8CC-304C-4508-AC02-7EC86BB19360 9.3 p. 216 of 794 Resolution No. 2023-06 Page 13 AS 17-25 where technology exists; and g. Designate a “disturbance coordinator’ who would be responsible for responding to any complaints about construction noise. The disturbance coordinator will determine the cause of the noise complaint (e.g. bad muffler, etc.) and will require that reasonable measures be implemented to correct the problem.” 41. CONSTRUCTION RELATED AIR QUALITY: To minimize potential construction- related impacts to air quality, Developer shall require all construction contractors to implement the basic construction mitigation measures recommended by the Bay Area Air Quality Management District (BAAQMD) and shall include the following language on any grading, site work, and construction plans issued for the project site “During earth-moving, grading, and construction activities, Developer shall implement the following basic control measures at the construction site: a. All exposed surfaces (e.g. parking areas, staging areas, soil piles, graded areas, and unpaved access roads) shall be watered two times per day; b. All haul trucks transporting soil, sand, or other loose material onsite or offsite shall be covered; c. All visible mud or dirt tracked out onto adjacent public roads shall be removed using wet power vacuum street sweepers at least once per day. The use of dry power sweeping is prohibited; d. All vehicle speeds on unpaved roads or pathways shall be limited to 15 miles per hour; e. All roadways, driveways, and sidewalks to be paved shall be completed as soon as possible. Building pads shall be laid as soon as possible after grading unless seeding or soil binders are used; f. Idling times shall be minimized either by shutting equipment off when not in use or reducing the maximum idling time to 5 minutes (as required by the California airborne toxics control measure Title 13, Section 2485 of California Code of Regulations [CCR]). Clear signage shall be provided for construction workers at all access points; g. All construction equipment shall be maintained and properly tuned in accordance with manufacturer’s specifications. All equipment shall be checked by a certified visible emissions evaluator; and h. Post a publicly visible sign with the telephone number and person to contact at the lead agency regarding dust complaints. This person shall respond and take corrective action within 48 hours. The Air District’s phone number shall also be visible to ensure compliance with applicable regulations.” 42. DISCOVERY OF CONTAMINATED SOILS: If contaminated soils are discovered, DocuSign Envelope ID: CE62B8CC-304C-4508-AC02-7EC86BB19360 9.3 p. 217 of 794 Resolution No. 2023-06 Page 14 AS 17-25 the Developer will ensure the contractor employs engineering controls a nd Best Management Practices (BMPs) to minimize human exposure to potential contaminants. Engineering controls and construction BMPs will include, but not be limited to, the following: a. Contractor employees working on-site will be certified in OSHA’s 40-hour Hazardous Waste Operations and Emergency Response (HAZWOPER) training; b. Contractor will stockpile soil during development activities to allow for proper characterization and evaluation of disposal options; c. Contractor will monitor area around construction site for fugitive vapor emissions with appropriate filed screening instrumentation; d. Contractor will water/mist soil as it is being excavated and loaded onto transportation trucks; e. Contractor will place any stockpiled soil in areas shielded from preva iling winds; and f. Contractor will cover the bottom of excavated areas with sheeting when work is not being performed. 43. DISCOVERY OF PALEONTOLOGICAL RESOURCES: In the event that a fossil is discovered during construction of the project, excavations within 50’ of the find shall be temporarily halted or delayed until the discovery is examined by a qualified paleontologist, in accordance with the Society of Vertebrate Paleontology standards. The City shall include a standard inadvertent discovery clause in eve ry construction contract to inform contractors of this requirement. If the find is determined to be significant and if avoidance is not feasible, the paleontologist shall design and carry out a data recovery plan consistent with the Society of Vertebrate Paleontology standards. 44. DISCOVERY OF ARCHAEOLOGICAL RESOURCES: In the event of an accidental discovery of archaeological resources during grading or construction activities, Developer shall include the following language on any grading, site work, and construction plans issued for the project site: “If archaeological or cultural resources are discovered during earth-moving, grading, or construction activities, all work shall be halted within at least 50 meters (165 feet) of the find and the area shall b e staked off immediately. The monitoring professional archaeologist, if one is onsite, shall be notified and evaluate the find. If a monitoring professional archaeologist is not onsite, the City shall be notified immediately and a qualified professional archaeologist shall be retained (at Developer’s expense) to evaluate the find and report to the City. If the find is determined to be significant, appropriate mitigation measures shall be formulated by the professional archaeologist DocuSign Envelope ID: CE62B8CC-304C-4508-AC02-7EC86BB19360 9.3 p. 218 of 794 Resolution No. 2023-06 Page 15 AS 17-25 and implemented by the responsible party.” 45. DISCOVERY OF HUMAN REMAINS: In the event of an accidental discovery or recognition of any human remains, Developer shall include the following language in all grading, site work, and construction plans: “If human remains are found during earth-moving, grading, or construction activities, there shall be no further excavation or disturbance of the site or any nearby area reasonably suspected to overlie adjacent human remains until the coroner of Santa Clara County is contacted to determi ne that no investigation of the cause of death is required. If the coroner determines the remains to be Native American the coroner shall contact the Native American Heritage Commission within 24 hours. The Native American Heritage Commission shall identif y the person or persons it believes to be the most likely descendent (MLD) from the deceased Native American. The MLD may then make recommendations to the landowner or the person responsible for the excavation work, for means of treating or disposing of, with appropriate dignity, the human remains and associated grave goods as provided in Public Resources Code Section 5097.98. The landowner or his authorized representative shall rebury the Native American human remains and associated grave goods with appropriate dignity on the property in a location not subject to further disturbance if: a) the Native American Heritage Commission is unable to identify a MLD or the MLD failed to make a recommendation within 24 hours after being notified by the commission; b) the descendent identified fails to make a recommendation; or c) the landowner or his authorized representative rejects the recommendation of the descendent, and the mediation by the Native American Heritage Commission fails to provide measures acceptable to the landowner.” 46. MITIGATION MEASURES: The mitigation monitoring and reporting program adopted for the project shall be incorporate by reference herein implementing the following measures: BIO-1 To avoid/minimize impacts to burrowing owls potentially occurring within the project site, the project applicant shall retain a biologist qualified in ornithology to conduct surveys for burrowing owl. The approved biologist shall conduct a two-visit (i.e., morning and evening) presence/absence survey at areas of suitable habitat on and adjacent to the project site boundary no less than 14 days prior to the start of construction or ground disturbance activities. Surveys shall be conducted according to methods described in the Burrowing Owl Survey Protocol and Mitigation Guidelines (California Burrowing Owl Consortium 1993) and the Staff Report on Burrowing Owl Mitigation DocuSign Envelope ID: CE62B8CC-304C-4508-AC02-7EC86BB19360 9.3 p. 219 of 794 Resolution No. 2023-06 Page 16 AS 17-25 (California Department of Fish and Wildlife 2012). The applicant shall submit evidence of completion of the preconstruction survey to the City of Gilroy Planning Department prior to issuance of a grading permit. Because burrowing owls occupy habitat year-round, seasonal no- disturbance buffers, as outlined in the Burrowing Owl Survey Protocol and Mitigation Guidelines (California Burrowing Owl Consortium 1993) and the Staff Report on Burrowing Owl Mitigation (California Department of Fish and Wildlife 2012), shall be in place around occupied habitat prior to and during any ground disturbance activities. The following table includes buffer areas based on the time of year and level of disturbance (California Department of Fish and Wildlife 2012), unless a qualified biologist approved by the California Department of Fish and Wildlife verifies through non-invasive measures that either: 1) birds have not begun egg laying and incubation; or 2) that juveniles from the occupied burrows are foraging independently and are capable of independent survival. Location Time of Year Level of Disturbance Buffers (meters) Low Med High Nesting Sites April 1 – Aug 15 200 m 500 m 500 m Nesting Sites Aug 16 – Oct 15 200 m 200 m 500 m Nesting Sites Oct 16 – Mar 31 50 m 100 m 500 m If burrowing owl is found and avoidance is not possible, burrow exclusion may be conducted by qualified biologists only during the non - breeding season, before breeding behavior is exhibited and after the burrow is confirmed empty through non-invasive methods, such as surveillance. Occupied burrows shall be replaced with artificial burrows at a ratio of one collapsed burrow to one constructed arti ficial burrow (1:1). Evicted burrowing owls may attempt to colonize or re-colonize an area that would be impacted, thus ongoing surveillance during project activities shall be conducted at a rate sufficient to detect burrowing owls if they return. If surveys locate occupied burrows in or near construction areas, consultation with the CDFW shall occur to interpret survey results and DocuSign Envelope ID: CE62B8CC-304C-4508-AC02-7EC86BB19360 9.3 p. 220 of 794 Resolution No. 2023-06 Page 17 AS 17-25 develop a project-specific avoidance and minimization approach. BIO-2 To avoid impacts to nesting birds during the nesting season (January 15 through September 15), to the extent feasible, construction activities that include any vegetation removal or ground disturbance (such as grading or grubbing) shall be conducted between September 16 and January 14, which is outside of the bird nesting season. If construction activities commence during the bird nesting season, then a qualified biologist shall conduct a pre-construction survey for nesting birds to ensure that no nests would be disturbed during project construction. If construction activities are scheduled during the nesting season (February 15 to August 30 for small bird species such as passerines; January 15 to September 15 for owls; and February 15 to September 15 for other raptors), a qualified biologist shall conduct nestin g bird surveys. Two surveys for active nests of such birds shall occur within 10 days prior to start of construction, with the second survey conducted with 48 hours prior to start of construction. Appropriate minimum survey radius surrounding the work area is typically 250 feet for passerines, 500 feet for smaller raptors, and 1,000 feet for larger raptors. Surveys shall be conducted at the appropriate times of day to observe nesting activities. If no nesting activity is observed, a report shall be submitted to the City of Gilroy and disturbance activities may comments. If the qualified biologist documents active nests within the project site or in nearby surrounding areas, a minimum no-disturbance buffer of 250 feet around active nests of non-listed bird species and a 500-foot no- disturbance buffer around active nests of non-listed raptors shall be established. The buffer shall be clearly marked and maintained until the young have fledged and are foraging independently. Prior to construction, the qualified biologist shall conduct baseline monitoring of each nest to characterize “normal” bird behavior and establish a buffer distance, which allows the birds to exhibit normal behavior. The qualified biologist shall monitor the nesting birds daily, or as otherwise required by the California Department of Fish and Wildlife, during construction activities and increase the buffer if birds show signs of unusual or distressed behavior (e.g., defensive flights and vocalizations, standing up from a brooding position, an d/or flying away from the nest). DocuSign Envelope ID: CE62B8CC-304C-4508-AC02-7EC86BB19360 9.3 p. 221 of 794 Resolution No. 2023-06 Page 18 AS 17-25 If buffer establishment is not possible, the qualified biologist or construction foreman shall have the authority to cease all construction work in the area until the young have fledged and the nest is no longer active. This measure shall be implemented by the developer prior to start of construction activities. GEO-1 The developer shall prepare an erosion control plan that details appropriate methods to prevent and/or minimize erosion. The erosion control plan is subject to the review and approval of the City of Gilroy Public Works Department prior to the issuance of a grading permit. GEO-2 Prior to issuance of a grading permit, the developer shall implement the recommendations outlined in the geotechnical report prepared for the proposed project including, but not limited to:  Recompact the surface soils;  Fill material to be excavated and stockpiled so that the native soils can be prepared properly, with inspection of the bottom of the excavation by a qualified geotechnical engineer to verify no additional removal is required; and  Replace the upper 30 inches of soil within slab-on-grade and exterior flatwork areas with non-expansive fill to reduce the potential soil movement. GHG-1 The proposed project shall be designed to mee t the following performance standards: a. With exception of the planned fast-food use, no permanent natural gas infrastructure shall be permitted as part of the improvement plans for any other individual project uses. These uses shall be all electric; and b. Electric vehicle infrastructure (e.g., electric vehicle parking spaces, charging station infrastructure, chargers, etc.) consistent with CALGreen Tier 2 mandatory standards in effect at the time individual building permits are issued, shall be installed at each individual proposed use. GHG-2 The applicant shall: a. Prepare a Greenhouse Gas (GHG) Reduction Plan which identifies one or more GHG reduction actions that will be taken to reduce GHG DocuSign Envelope ID: CE62B8CC-304C-4508-AC02-7EC86BB19360 9.3 p. 222 of 794 Resolution No. 2023-06 Page 19 AS 17-25 emissions from the proposed fast food use by a minimum of 28.9 MT CO2e per year to offset emissions produced by using natural gas. The GHG Reduction Plan shall prioritize on-site GHG reduction design features. In lieu of or in addition to one or more of the on-site measures above, the applicant may make direct investme nts in off-site GHG reduction activities/programs in the vicinity. Examples include building retrofit programs that pay for cool roofs, solar panels, solar water heaters, smart meters, energy efficient lighting energy efficient windows, and insulation. Other examples include financing programs for installing electric vehicle charging stations, electrifying school buses, or planting local urban forests. The applicant may retain a qualified air quality / GHG professional to quantify the GHG reductions from implementing the Reduction Plan using substantial evidence to be included in the Reduction Plan. If the applicant elects to quantify the GHG emissions reductions from on-site measures and/or investments in off-site reduction programs and the reductions are less than insufficient to reduce project emissions by a minimum of 28.9 MT CO2e per year, the applicant may secure the reduction balance by purchasing and retiring carbon offset credits. The carbon offset credits shall meet the following standards:  Carbon offset credits shall be issued by a recognized, reputable and accredited registry that mandates the use of established protocols for quantifying and issuing the offset credits. Credits issued based on protocols approved by the California Air Resources Board should be prioritized. Examples of such registries include the Climate Action Reserve, American Carbon Registry, and Vierra.  The carbon offset credits should be generated from projects developed in the United States. Credits from projects develop ed internationally should not be used unless the applicant demonstrates with substantial evidence that sufficient carbon offsets from projects in the United States are unavailable. International offsets must be quantified and issued using established protocols that are recognized in the United States and that are issued by recognized, reputable and accredited registries.  All carbon offset credits purchased to reduce GHG emissions, DocuSign Envelope ID: CE62B8CC-304C-4508-AC02-7EC86BB19360 9.3 p. 223 of 794 Resolution No. 2023-06 Page 20 AS 17-25 must meet the criteria of being real, quantifiable, permanent, verifiable, enforceable, and additional, consistent with the standards set forth in Health and Safety Code section 38562, subdivisions (d)(1) and (d)(2). Prior to the City issuing a building permit for the fast food use, the applicant shall submit the GHG Reduction Plan for review and approval of the City of Gilroy. If carbon offsets are proposed, prior to approval of a building permit, the applicant shall provide an executed contract or other certification to the City Planner that the requisite volume carbon offset credits have been purchased. b. The planned fast food use shall include all electricity pre-wiring necessary so that the building is ready for a future retrofit to all- electric supply infrastructure sufficient to replace natural gas use in the future. Prior to issuing a building permit for the fast food use, the City shall verify that project improvement plans meet the pre-wiring requirement. HYDRO-1 All stormwater on the project site must be treated aboveground in an approved low-impact development treatment device prior to entering stormwater chambers. The proposed project must show proof of compliance with this requirement on the project plans prior to issuance of a grading permit with approval by the City of Gilroy Public Works Department. HYDRO-2 The project proponent shall prepare and submit Erosion Control Plans to the City of Gilroy Public Works Department prior to the issuance of a grading permit. The Erosion Control Plans shall illustrate how the project’s grading phases would prevent or minimize erosion and siltation on- and off-site, such as the inclusion of Best Management Practices. HYDRO-3 The project proponent shall prepare and submit a Storm Water Pollution Prevention Plan for review and approval by the City of Gilroy Public Works Department prior to issuance of a grading permit. The Storm Water Pollution Prevention Plan shall identify construction and post-construction Best Management Practices to prevent water pollution at the source. N-1 Prior to issuance of a building permit for the two proposed hotels, the building plans shall include air conditioning or mechanical ventilation, subject to review and approval by the building department. DocuSign Envelope ID: CE62B8CC-304C-4508-AC02-7EC86BB19360 9.3 p. 224 of 794 Resolution No. 2023-06 Page 21 AS 17-25 BUILDING DIVISION CONDITIONS OF APPROVAL 47. Conditions of Approval: All conditions of approval shall be included on the first sheet after the cover sheet of the construction drawing submitted for a building permit. 48. Pre-Construction Meeting: A pre-construction meeting shall be held at a time and location agreed upon by the City and applicant for the purpose of reviewing conditions of approval, pre-occupancy requirements / temporary certificate of occupancy and construction-site procedures. This meeting shall be held prior to the issuance of any permit issued by the building department. The applicant shall be represented by his design and construction staff, which includes any sub- contractors. Departments having conditions of approval for the project will represent the City. 49. Construction Management Plan: The project developer shall provide a Construction Management Plan (CMP). The CMP shall be submitted to as part of the building permit and/or Grading Permit and shall be incorporated into the plans for review and approval by the Building Official before issuance of a building permit. This plan shall be a binding document. Failure to adhere to the plan may result in a "Stop Work Notice" being placed on the project. This plan shall be updated as project conditions warrant. The construction plan shall be designed to minimize the loss of public parking spaces and, if any need to be lost, to minimize the length of the time they are used for construction-related activities. The CMP shall include but not be limited to the proposed location of materials and equipment storage, scaffolding, safety measures to protect the public fr om construction activities, temporary fencing, construction trailers, parking of construction vehicles, location of portable toilets, etc. Work schedule (start of construction date, road or lane closure intent/dates, important milestones and proposed final dates). It shall include the hours of construction, the construction waste Management plan, show the location of all staging/storage types, the travel routes and tum-around locations, any road and/or lane closures and a phasing plan. 50. Temporary Fencing: Temporary fencing along the perimeter of a building site, during construction is required to ensure security, public safety, and/or noise/dust mitigation. “Temporary” shall mean the placement of fencing in a manner that is not permanently attached to the ground, or attached to any other structure or material that is itself permanently attached to the ground. Temporary construction fences consisting of chain-link or plywood, no more that 6-feet in height above the ground and shall not require any permits or special authorization. Unless letters of permission from adjacent property owners or a City encroachment DocuSign Envelope ID: CE62B8CC-304C-4508-AC02-7EC86BB19360 9.3 p. 225 of 794 Resolution No. 2023-06 Page 22 AS 17-25 permit have been obtained, temporary construction fencing shall be placed only on the property that contains the subject construction project. All te mporary construction fencing shall be thoroughly removed from the project site upon completion of construction. Temporary construction fences proposed in excess of 6-feet in height will require review and permitting by the Building Department (discretionary review is not required for temporary fences). 51. Job Site Signage: Prior to construction, A 24 inch by 36 inch weatherproof sign shall be located so it is clearly readable from the public right-of-way and shall include the following information: a. Address of the project site. b. Permitted hours of construction and of deliveries/off-haul. c. Name, e-mail address and direct phone number of the General Contractor. d. Name, e-mail address and direct phone number of the person responsible for managing the project. e. Name and phone number of person to call in case of an emergency. f. Code Enforcement complaint telephone number (408-846-0264). 52. Construction Activities: The following provision to control traffic congestion, noise, and dust shall be followed during site excava tion, grading and construction: Unless otherwise provided for in a validly issued permit or approval, construction activities shall be limited between the hours of seven am and seven pm Monday through Friday and nine am to seven pm on Saturday. 53. Final Grading and Drainage Plan: At the time of building permit plan submittal, the project developer shall submit a final grading and drainage plan prepared by a licensed civil engineer depicting all final grades (with accurate elevations above sea level indicated) and on-site drainage control measures to prevent storm water runoff onto adjoining properties. 54. Pad Elevation Certification: The applicant and/or developer shall submit a pad elevation certification letter prepared by a licensed land surveyor or regist ered civil engineer to the Building Official certifying that the pad elevation(s) and building location (setbacks) are pursuant to the approved plans, prior to receiving a foundation inspection for the structure. 55. Site Survey: The applicant shall provide a site survey of entire parcel stamped and signed by a Land Surveyor licensed by the State of California. The survey shall include, but not be limited to, the following: location and dimensions of property DocuSign Envelope ID: CE62B8CC-304C-4508-AC02-7EC86BB19360 9.3 p. 226 of 794 Resolution No. 2023-06 Page 23 AS 17-25 line, location of streets and easements, existing buildings, topographic contour lines, trees/landscape, miscellaneous structures, etc. 56. Permit Card: The stamped, approved, job copy of the plans and permit card shall be located onsite at all times. 57. Title 24:The building(s) covered by this approval shall be designed and constructed to the Title 24 Building Standa rds, including Building, Electrical, Mechanical, Plumbing, Energy, Fire, Green Building and both State and Federal accessibility requirements in effect and as amende d by the City of Gilroy at the time of building permit submittal. 58. Green Building Standards: The building shall be designed to include the green building measures specified as mandatory in the application checklists contained in the California Green Building Standards Code. The applicant shall incorporate the checklist along with a notation on the checklist to specify where the information can be located on the plans, details, or specifications, etc. All measures will be verified by the Building Inspector at final inspection. 59. Geotechnical Report: The applicant shall provide a stamped, signed, and dated soil investigation report containing design recommendations to the Building Official. The classification shall be based on observation and any necessary tests of materials disclosed by boring or excavations made in appropriate locations. Additional studies may be necessary to evaluate soil strength, the effect of moisture variation on soil-bearing capacity, compressibility, liquefaction, seismically induced soil liquefaction, soil instability, and expansiveness. Additionally, the applicant shall submit a stamped, signed, and dated letter from the Geotechnical Engineer or Civil Engineer who prepared the soil investigation stating the following: a. The plans and specifications substantially conform to the recommendations in the soil investigation. b. The Geotechnical Engineer or Civil Engineer who prepared the soil investigation has been retained to provide soil site observation and provide periodic and final reports to the City of Gilroy. Prior to final inspection for any building or structure, the Geotechnical Engineer or Civil Engineer who prepared the soil investigation shall issue a final report stating the completed pad, foundation, finish grading and associated site work substantially conform to the approved plans, specifications and investigations. 60. Stormwater Pollution Prevention Plan: The project developer shall submit a Stormwater Pollution Prevention Plan (SWPPP) to the City Engineer/Building Official for review and approval prior to the issuance of a grading or building permit, whichever is sooner. A copy of the approved SWPPP, including all approved DocuSign Envelope ID: CE62B8CC-304C-4508-AC02-7EC86BB19360 9.3 p. 227 of 794 Resolution No. 2023-06 Page 24 AS 17-25 amendments, shall be available at the project site for City review until all engineering and building work is complete and City permits have been finaled. A site specific SWPPP must be combined with proper and timely installation of the Best Management Practices (BMPs), thorough and frequent inspections, maintenance, and documentations. SWPPP for proje cts shall be kept up to date with the projects’ progress. Failure to comply with the most updated construction SWPPP may result in the issuance of correction notices, citations, and/ or stop work orders. The project developer is responsible for implementing the following BMPs. These, as well as any other applicable measures, shall be included in the SWPPP and implemented as approved by the City. a. The project developer shall include erosion control/stormwater quality measures on the project grading plan which shall specifically address measures to prevent soil, dirt, and debris from entering the public storm drain system. Such measures may include, but are not limited to, hydroseeding, hay bales, sandbags, and siltation fences and shall be subject to the review and approval of the City Engineer/Building Official. If no grading plan is required, necessary erosion control/stormwater quality measures shall be shown on the site plan submitted for a building permit, and shall be subject to the review and approval of the Building Division. The project developer is responsible for ensuring that the contractor is aware of and implements such measures. b. All cut and fill slopes shall be revegetated and stabilized after completion of grading, but in no case later than October 15. Hydroseeding shall be accomplished before September 15 and irrigated with a temporary irrigation system to ensure that the vegetated areas are established before October 15. No grading shall occur between October 15 and May 1 unless approved erosion control/stormwater quality measures are in place, subject to the approval of City Engineer/Building Official. Such measures shall be maintained until such time as permanent landscaping is in place. c. Gather all sorted construction debris on a regular basis and place in the appropriate container for recycling; to be emptied at least on a weekly basis. When appropriate, use tarps on the ground to collect fallen debris or splatters that could contribute to stormwater runoff pollution. d. Remove all dirt, gravel, rubbish, refuse, and green waste from the street pavement and storm drains adjoining the site. Limit construction access routes onto the site and place gravel on them. Do not drive vehicles and equipment off paved or graveled areas during wet weather. Broom sweep the street pavement adjoining the project site on a daily basis. Scrape caked on mud and dirt from these areas before sweeping. DocuSign Envelope ID: CE62B8CC-304C-4508-AC02-7EC86BB19360 9.3 p. 228 of 794 Resolution No. 2023-06 Page 25 AS 17-25 e. Install filter materials (such as sandbags, filter fabric, etc.) at the storm drain inlet nearest the downstream side of the project site in order to retain any debris or dirt flowing in the storm drain system. Maintain and/or replace filter materials to ensure effectiveness and to prevent street flooding. f. Never clean machinery, equipment, tools, brushes, or rinse containers into a street, gutter, or storm drain. g. Ensure that concrete/gunite supply trucks or concrete/plaster operations do not discharge wash water into a street, gutter, or storm drain. h. Concrete wash area: 1) locate wash out area away from storm drains and open ditches; 2) construct a temporary pit large enough to store the liquid and solid waste; 3) clean the pit by allowing concrete to set; 4) break up the concrete; and then 5) recycle or dispose of properly. 61. Pre-Manufactured Trailer: A construction trailer shall be allowed to be placed on the project site for daily administration/coordination purposes during the construction period. At no time shall campers, trailers, motor homes, or any other vehicle be used as living or sleeping quarters on the construction site. All such vehicles shall be removed from the site at the end of each workday. A building permit is required for the installation of a pre-manufactured trailer. 62. Portable Toilets: Portable toilets used during construction shall be emptied on a regular basis as necessary to prevent odor. A containment pan is required under all portable toilets. 63. Construction Storage: All construction materials, debris and equipment shall be stored on site. If that is not physically possible, an encroachment permit shall be obtained from the Department of Public Works prior to placing any construction materials, debris, debris boxes or unlicensed equipment in the right-of-way. The placing of portable restroom facilities in the City right-of-way will not be permitted. 64. Construction Site Maintenance: All portions of the job site shall be maintained in an organized and professional condition. All trash, debris, construction scraps and broken/deteriorated machinery shall be removed from the site at the end of each week. If off loaded construction materials are not used within 2 weeks, they shall be screened from view. All sidewalks, driveways and public/private roadways fronting the subject site shall be broom cleaned at the end of each business day. 65. Demolition Permit: Demolition permit(s) shall be issued in accordance with Section 6.1 of the Gilroy Municipal Code. Safeguards during construction shall be DocuSign Envelope ID: CE62B8CC-304C-4508-AC02-7EC86BB19360 9.3 p. 229 of 794 Resolution No. 2023-06 Page 26 AS 17-25 provided in accordance with Chapter 33 of the California Building Code. 66. Plan Modifications: Acceptance of the plans does not release the developer from correction of mistakes, errors, or omissions contained therein. If, during the course of construction, the public interest requires a modification or a departure from these accepted plans, the City shall have the authority to require such modifications and shall specify the manner in which the same is to be made. 67. BICYCLE PARKING: Short-term bicycle parking. Provide permanently anchored bicycle racks within 200 feet of the visitor’s entrance, for 5 percent of new visitor parking spaces added, with a minimum of one two-bike capacity U-rack. Long-term bicycle parking. Provide secure bicycle parking for 5 percent of the tenant-occupant parking spaces with a minimum of one bicycle parking facility. Long-term bicycle parking for hotel buildings. Provide one on-site bicycle parking space for every 25 rooms (for employees and guests). Parking facilities shall be conveniently reached from the street. FIRE PREVENTION CONDITIONS OF APPROVAL 68. Request a fire hydrant flow test by contacting Jonathan Crick at Jonathan.crick@cityofgilroy.org. The fee for the fire hydrant flow test is $300.00. 69. All buildings are to be equipped with modern fire protection system. The Burger King will be required to have a commercial fire sprinkler system (e.g. current edition of NFPA 13). 70. All fire protection systems (e.g. fire underground water supply, overhead fire sprinkler system, fire alarm, etc.) require deferred (i.e. separate) permits. The fire underground water supply system shall be designed to meet the requirements of the current edition of NFPA 24 and city standards. The building shall be equipped with an NFPA 13 fire sprinkler system designed for the highest expected hazard/commodity classification. The fire sprinkler system and all valves shall be monitored by a fire alarm system. 71. Show fire hydrant locations in plans. Private fire hydrants shall be positioned such that fire hydrant(s) are not more than 150 feet from the most remote portion of the building or hazard. 72. Using Autoturn vehicle pathway tracking software, show the pathway of a fire truck navigating into, through, and out of the property. Center dividing islands will need to be removed so that the fire apparatus may take a left hand turn into the development to access all buildings. DocuSign Envelope ID: CE62B8CC-304C-4508-AC02-7EC86BB19360 9.3 p. 230 of 794 Resolution No. 2023-06 Page 27 AS 17-25 73. The fuel station underground storage tanks shall be designed and installed to meet current California codes, laws, and regulations. 74. All car washes and food facilities shall be equipped with the appropriately sized pretreatment devices/equipment (e.g. grease interceptors for food facilities, and clarifiers for car washes). Contact Isaias Lona at Isaias.lona@cityofgilroy.org for details. 75. The trash enclosures shall be equipped with a Vandal-proof floor drain and a 40 pound grease interceptor draining to the sanitary sewer system. 76. Operational permits will be issued by the Fire Prevention program. PUBLIC WORKS CONDITIONS OF APPROVAL The following conditions authorize the specific terms and are a part of the project ENTITLEMENT(S); and which shall be addressed on the construction plans submitted for any ENCROACHMENT PERMIT, BUILDING PERMIT, GRADING PERMIT or SUPERSTRUCTURE, and shall be satisfied prior to issuance of whichever permit is issued first, or if another deadline is specified in a condition, at that time. 77. PAYMENT OF PUBLIC WORKS PLAN CHECK AND INSPECTION FEE: At first improvement plan submittal, the applicant shall submit a $10,000.00 (Ten thousand dollar) initial deposit for project plan check and construction inspection. This deposit will be credited/accounted toward final plan check and inspection fee for the project. In addition, the applicant shall submit a detailed project cost estimate prepared by the project engineer, to approval of the City Engineer, with the initial project plan submittal. The cost estimate shall be broken out into on-site and off-site improvements. Prior to plan approval, the applicant shall pay 100% of the plan check and inspection f ee based on the approved project cost estimate. Public Works will not sign-off on the issuance of the first City permit without full payment of this plan check and inspection fee. (PUBLIC WORKS). 78. PROJECT PHASING: The first phase of this development (Phase I) by the Master Developer shall make full frontage improvements along the full project boundary (Camino Arroyo, Holloway, & Highway 152) including pavement work, driveways, curb ramps, curb & gutter, 6’ minimum commercial sidewalk, on-site stormwater facilities, street trees, signage, striping, utilities to service all lots, undergrounding utilities, intersections, signals, lighting, etc. per City Standards, Specs, and Guidelines. Phase I work shall also include all improvements identified in the traffic study/traffic analysis. At first improvement plan submittal, include a detailed Phasing plan to include all offsite improvements as well as all improvements DocuSign Envelope ID: CE62B8CC-304C-4508-AC02-7EC86BB19360 9.3 p. 231 of 794 Resolution No. 2023-06 Page 28 AS 17-25 identified in the traffic study/traffic analysis. Also as part of your first submittal, include all necessary review documents for the proposed Parcel Map/Final Map. 79. PLAN SUBMITTAL: The proposed development Improvement Plans shall be submitted, in full, per the City of Gilroy Public W orks Department Submittal Checklist. Off-site and On-Site improvements shall be reviewed and approved by Public W orks Engineering prior to first building permit submittal. Subsequent phase building permit issuance will not be allowed until the master developer has completed all phase I work by the master developer. Improvement plans are required for both on-site and off- site improvements, and the improvement plan set cover sheet shall include an index referencing on-site and off-site improvements. All improvements shall be designed and constructed in accordance with the C ity of Gilroy Municipal Code and Standard Specifications and Details, and are subject to all laws of the City of Gilroy by reference. The improvement plans shall include all civil project plans including, but not limited to, site plans, grading plans, utility plans, joint trench, off -site plans, lighting (photometric) plans, and landscaping plans within the public right-of-way. The plan shall clearly identify both public and private utilities. The improvement plans shall be submitted with the Public Works Engineering submittal checklist provided by the City, and available on the City website. In addition: a. A complete set of improvement plans shall consist of Civil site design, landscape site design, Electrical, Joint Trench, etc. Any walls or structural features part of the landscape design shall also be included; b. Improvement plans are required for both on-site and off-site improvements. A separate plan set for each shall be prepared, or at the approval of the City Engineer, onsite and offsite sheets can be combined into one plan set; c. The improvement plan submittal, including utility sheets, shall show appropriate line types and labels to identify different type of utilities pipe material types, and pipe sizes. Utility boxes, hydrants, backflow preventers, etc. shall be relocated/installed behind the back of sidewalk; d. Improvement plans (as second sheet in plan set) shall contain Approved Conditions of Approval; e. Improvement plans shall include General Notes found in the City of Gilroy General Guidelines; f. Improvement plans shall be completed per the Public Works Engineering submittal checklist, which can be found in the City’s website. At first submittal, a completed checklist shall be included in the submittal package, and shall show which items have been included. g. The improvement plan cover sheet shall include a table summarizing all facilities (Streets, Utilities, Parks, Landscaping, etc.), showing the ownership of all facilities, access rights to, and the maintenance responsibilities of all DocuSign Envelope ID: CE62B8CC-304C-4508-AC02-7EC86BB19360 9.3 p. 232 of 794 Resolution No. 2023-06 Page 29 AS 17-25 facilities; h. Improvement and grading plans shall show existing topo and features at least 50’ beyond the project boundary. The plan shall clearly show existing topo, label contour elevations, drainage patterns, flow lines, slopes, and all other property encumbrances; i. If the project has excess fill or cut that will be off-hauled to a site or on- hauled from a site within the city limits of Gilroy, an additional Haul Permit is required. A statement indicating the need to obtain a Haul Permit must be added as a general note to the Grading and Drainage Plan; j. All grading and improvement plans shall identify the vertical elevation datum, date of survey, and surveyor; k. A Title Report shall be submitted with first submittal improvement plans. An existing site plan shall be submitted showing all existing site conditions and title report easements. The plan shall include bearing and distance information for all right-of-way and easements; l. The plan shall show any proposed easements to be dedicated for any needed purpose, or any easemen t expected to be abandoned through separate instrument. This includes PUE, PSE, EVAE, Cross-Property Access Easement, Landscape Easeme nt, Drainage Easement, Pole Line Easement, etc.; m. To ensure the plans are coordinated and there are no conflicts between disciplines, the applicant shall provide a “composite exhibit” showing Civil, Landscape, Electrical, and Joint Trench design information (as a separate sheet titled “Composite Plan”) to confirm that there are no conflicts; n. All Solid Waste Vehicle circulation movements shall be modeled and shown on a separate plan sheet. The circulation plan shall be prepared to the City Engineer’s satisfaction, and modeled using AutoTurn swept analysis software, and shall include all turning and street circulation movements; o. All Emergency Vehicle circulation movements shall be modeled and shown on a separate plan sheet. The circulation plan shall be prepared to the City Engineer’s satisfaction, and modeled using AutoTurn swept analysis software, and shall include all turning and street circulation movements; p. All utility boxes, including sanitary sewer and/or water meter boxes, shall have traffic-rated boxes and lids; q. All on-site recycled water system improvements, including appurtenances, shall be located within a PSE. (PUBLIC WORKS) 80. TRAFFIC STUDY/TRANSPORTATION ANALYSIS: At first improvement plan submittal, this project shall incorporate and include all design and improvements identified in the Gilroy Square Development Transportation Analysis dated October 10, 2022, prepared by Hexagon Transportation Consultants. The proposed development (including on-site, offsite, and site plan changes) shall comply with all items identified in the T raffic Study/Transportation Study and all improvements DocuSign Envelope ID: CE62B8CC-304C-4508-AC02-7EC86BB19360 9.3 p. 233 of 794 Resolution No. 2023-06 Page 30 AS 17-25 shall be complete as part of Phase 1 of the Development. Improvements include, but are not limited to, roadway widening, adding additional turn lanes, lengthening existing turn lanes, signalizing intersections, modifying existing signalized intersects, etc. 81. CONDITIONS OF APPROVAL: As a stand-alone document, submit detailed responses of how the development will comply with each Condition of Approval. 82. MASTER PLANS: Refer to the latest 2022 City Master Plans and check that the development is in conformance with the Master Plans, Cit y Standards, City Specifications, & City General Guidelines. The Developers engineer shall confirm in writing this project is in conformance with Master Plans at first improvement plans submittal. If the project is not in conformance with the Master Plans, the Developers engineer shall design and construct all items to be in conformance with the Master Plans, City Standards, City Specifications, & City General Guidelines. 83. CITY WATER MASTER PLAN: The master plan identifies a 16” water line to be installed in the areas surrounding the proposed development. Developer shall install 16” water lines per the City Master Plan as part of Phase 1 of the Development. 84. UTILITY PLANS: A utility plan shall be provided for all projects as specified within these conditions of approval. To ensure coordination between the applicant and the relevant utility company: a. The applicant shall provide joint trench composite plans for the underground electrical, gas, telephone, cable television, and communication conduits and cables including the size, location and details of all trenches, locations of building utility service stubs and meters and placements or arrangements of junction structures as a part of the Improvement Plan submittals for the project. Show preferred and alternative locations for all utility vaults and boxes if project has not obtained PG&E approval. A licensed Civil or Electrical Engineer shall sign the composite drawings and/or utility improvement plans. (All dry utilities shall be placed underground). b. The applicant shall negotiate any necessary right-of-way or easement with PG&E, or any other utilities, subject to the review and approval by the Engineering Division and the utility companies. c. A “W ill Serve Letter” shall be provided for each utility company expected to service the subdivision. Early coordination with the utility companies is necessary to obtain this letter. Coordination of City utilities shall be through the Engineering Division. d. A note shall be placed on the joint trench composite plans whi ch states that the plan agrees with City Codes and Standards and that no underground utility conflict exists. (PUBLIC WORKS) DocuSign Envelope ID: CE62B8CC-304C-4508-AC02-7EC86BB19360 9.3 p. 234 of 794 Resolution No. 2023-06 Page 31 AS 17-25 85. JOINT TRENCH: All utility services to the site shall be underground. Joint Trench design shall show the location of the joint trench including all boxes located outside of the roadway pavement section. Show the proposed joint trench location and ensure the plans reflect limits of trenching locations. Joint trench utility boxes shall be located behind the sidewalk and there shall be a minimum of 3’ clearance from the back of walk to the face of utility box. (PUBLIC WORKS) 86. JOINT TRENCH: Underground existing overhead utilities per City Code. Undergrounding existing utilities shall occur along the entire project frontage, boundaries, and project intersections. Overhead utilities shall be underground at all offsite improvement locations where conflicts with the required traf fic improvements are encountered. (PUBLIC WORKS) 87. UTILITY RESPONSIBILITIES: Water, Storm, and sewer utilities in private areas shall be privately owned and privately maintained. Conversely, public utilities within utility easements on private property rem ain the responsibility of the individual utility companies to maintain. The plans shall note the inspection, owner ship and maintenance responsibility for each utility shown on the plans within a Table of Responsibilities on the project cover sheet of the improvement plans at first improvement plans submittal. The table shall include the list of streets, the responsible party for inspection of the improvements, who is responsible for the ownership of the utility, and who is responsible for the maintenance of the utility. An example of this table, including the types of utilities to be listed, can be provided by the Engineering Division upon request. (PUBLIC WORKS) 88. PREPARATION OF ELECTRICAL PLANS: The project electrical plans shall be prepared by a registered professional engineer experienced in preparing these types of plans. The applicant shall submit, with the improvement plans submitted with the first improvement plan submittal, a letter from the design Electrical or Civil Engineer that states the electrical plan conform to City Codes and Standards, and to the approved improvement plans. The letter shall be signed and stam ped by the professional engineer that prepares the improvement plans. (PUBLIC WORKS) 89. EXISTING FACILITIES PROTECTION: All existing public utilities shall be protected in place and if necessary, relocated as approved by the City Engineer. No permanent structure is permitted within City easements without the approval of the City of Gilroy. (PUBLIC WORKS) 90. PUBLIC RIGHT-OF-WAY: Show and label all existing and proposed Right-of-Way on all plans. This includes all Right-of-Way dedications required because of the improvements identified in the project Traffic Study. No permanent private structures are permitted within the City right-of-way. DocuSign Envelope ID: CE62B8CC-304C-4508-AC02-7EC86BB19360 9.3 p. 235 of 794 Resolution No. 2023-06 Page 32 AS 17-25 91. RIGHT OF WAY DEDICATION GRANT DEED: Identify all Right of Way acquisitions that are required to make all the improvements identified in the traffic study. The developer shall secure all Right of Way Acquisitions needed from other private landowners for the developer to construct all improvements per the Traffic Study. All Right of Way Acquisitions shall be secured prior to the first improvement plan submittal. 92. PUBLIC EASEMENTS: Private permanent facilities such as, structures, canopies, signs, utilities, fences, walls, stormwater treatment facilities, etc. are not allowed within public right of way or easement. Show and label all existing and proposed Easements on all plans. This includes all easement dedications required because of the improvements identified in the project Traffic Study. Easement widths shall be per City standard. 93. PUBLIC EASEMENT DEDICATION GRANT DEED: Identify all Public Easement acquisitions that are required to make all the improvements identified in the traffic study. The developer shall secure all Public Easement Acquisitions needed from private landowners for the developer to construct all improveme nts per the Traffic Study. All Easement Acquisitions shall be secured prior to the first improvement plan submittal. 94. PUBLIC EASEMENT CROSS SLOPE: Cross slopes behind the back of curb to the back of the public easement shall be 1.5% cross slope per city s tandards. 95. WATER QUALITY: Project design shall comply with the Stormwater Management Guidance Manual for Low Impact Development & Post-Construction Requirements. The applicant shall submit the Source Control Checklist as well as the appropriate Performance Requirements Checklist found in Appendix A of the manual at the time of the first improvement plan submittal and building permit submittals. The manual can be found at the following site: www.cityofgilroy.org/261/Storm-Water-Management (PUBLIC WORKS) 96. DEVELOPER STORM WATER QUALITY RESPONSIBILITY: The developer is responsible for ensuring that all contractors are aware of all storm water quality measures and implement such measures. Failure to comply with the approved construction BMPs will result in the issuance of correction notices, citations, or a project stop order. (PUBLIC WORKS) 97. BEST MANAGEMENT PRACTICES (BMP): The applicant shall perform all construction activities in accordance with Gilroy Municipal Code Section 27C, Municipal Storm Water Quality Protection and Discharge Controls, and Section E.10, Construction Site Storm Water Run-Off Control Program of the Regional DocuSign Envelope ID: CE62B8CC-304C-4508-AC02-7EC86BB19360 9.3 p. 236 of 794 Resolution No. 2023-06 Page 33 AS 17-25 NPDES Permit. Detailed information can be located at: www.flowstobay.org/documents/business/construction/SWPPP.pdf. This sheet shall be printed and included in all construction plan sets permitted for construction in the City of Gilroy. (PUBLIC WORKS) 98. TRASH CAPTURE DEVICES: Project shall include a trash capture device at all locations prior to discharge into the public Storm Drain system (Example: CDS units). At first improvement plans submittal, show trash capture devices for all storm drain systems. 99. FIRE DEPARTMENT HYDRANT FLOW TEST: The applicant shall perform a Fire Hydrant flow test to confirm the water system will adequate ly serve the development, and will modify any part of the systems that does not perform to the standards established by the City. Applicant shall coordinate with Fire Department for the Fire Hydrant flow test. The flow test results shall be submitted at first improvement plan submittal. (PUBLIC WORKS) 100. WATER CONSERVATION: The project shall fully comply with the measures required by the City’s Water Supply Shortage Regulations Ordinance (Gilroy City Code, Chapter 27, Article VI), and subsequent amendments to meet the requirements imposed by the State of California’s Water Board. This ordinance established permanent voluntary water saving measures and temporary conservation standards. (PUBLIC WORKS) 101. PROJECT STUDIES: The applicant shall submit, for City approval, any applicable water, sewer, storm drain, and traffic studies for the development deemed appropriate by the City Engineer. These studies shall provide the supporting hydraulic calculation for pipe sizing per the City Standard Design Guidelines. T he study shall be reviewed and approved by Engineering. If the results of the study indicate that this development contributes to the over-capacity of the trunk line, the applicant will be required to mitigate the impact by removing and replacing, or upsizing of the existing utilities to accommodate the appropriate level of project flows to the approval of the City Engineer. The improvements shall be addressed on the construction drawings, to the approval of the City Engineer, prior to the issuance of the first City permit. (PUBLIC WORKS) 102. IMPACT FEES: The project is subject to the City’s Street Tree, Storm, Sewer, Water, Traffic, and Public Facilities Development Impact Fees. The City’s latest impact fee schedule is available on the City’s website. Paym ent of all Impact Fees is required at first building permit issuance. Fees shall be based on the current fee schedule in effect at the time of fee payment, consistent with and in accordance with City policy. Note that impact fees increase at the beginning of each fiscal year, July 1. Specific fee language is provided further in these conditions of approval. (PUBLIC WORKS) DocuSign Envelope ID: CE62B8CC-304C-4508-AC02-7EC86BB19360 9.3 p. 237 of 794 Resolution No. 2023-06 Page 34 AS 17-25 103. STORMWATER MANAGEMENT PLAN: At first improvement plan submittal, the applicant shall submit a Storm Water Management Plan (SWMP) prepa red by a registered Civil Engineer. The SWMP shall analyze the existing and ultimate conditions and facilities, and the study shall include all off-site tributary areas. Study and the design shall be in compliance with Central Coast Regional Water Quality Control Board (CRWQCB) and the City’s Stormwater Management Guidance Manual for Low Impact Development & Post Construction Requirements (latest edition). Existing off-site drainage patterns, i.e., tributary areas, drainage amount, and velocity shall not be altered by the development. Sizing tools for structural control measures for runoff retention can be found at https://countyofsb.org/pwd/sbpcw/development/new-and-redevelopment.sbc . Provide infiltration rates using a safety factor of 2 as part of your first improvement plan submittal. The plan shall be to the approval of the City Engineer and shall be approved prior to the issuance of the first City permit. (PUBLIC WORKS) 104. STORMWATER CONTROL PLAN: At first improvement plan submittal, the applicant shall submit a design level Stormwater Control Plan Report (in 8 ½ x 11 report format), to include background, summary, and explanation of all aspects of stormwater management. A report template can be found at the Central Coast Regional Board website (MS W ord): https://www.waterboards.ca.gov/centralcoast/water_issues/programs/stormwater/ Docs/lid/lid_hydromod_charette_index.html All new and disturbed areas (on-site and off-site) shall be accounted for and part of the stormwater management design calcu lations. The report shall also include exhibits, tables, calculations, and all techn ical information supporting facts, including but not limited to, exhibit of the proposed site conditions, which clearly delineates impervious and pervious areas on site. The plan shall provide a separate hatch or shading for landscaping/pervious areas on -site including those areas that are not bio-retention areas. This stormwater control plan report format does not replace, or is not in-lieu of any stormwater control plan sheet in the improvement plans. The stormwater control plan shall include a signed Performance Requirement Certifications specified in the Stormwater Guidance Manual. At applicant’s sole expense, the stormwater control plan shall be submitted for review by an independent third party accepted by the City for compliance. Result of the peer review shall be submittal and approved by the City Engineer prior to the issuance of the first City permit. (PUBLIC WORKS) 105. REPAIR OF PUBLIC IMPROVEMENTS: The applicant shall repair or replace all existing improvements not designated for removal, and all n ew improvements that are damaged during construction or removed because of the applicant’s operations. The applicant shall request a walk-through with the Engineering Construction Inspector before the start of construction to verify existing conditions. Said repairs shall be completed prior to the first occupancy of the project. DocuSign Envelope ID: CE62B8CC-304C-4508-AC02-7EC86BB19360 9.3 p. 238 of 794 Resolution No. 2023-06 Page 35 AS 17-25 (PUBLIC WORKS) 106. ROADWAY AND INTERSECTION GEOMETRICS, ALIGNMENTS, PROFILES, & SIGNALS: This project will be required to design and construct roadways and intersections as part of the development. Roadway geometrics, alignments, profiles, etc. are typical plan sheets when designing roadways. At first improvement plan submittal, include roadway and intersection drawings for geometrics, alignments, profiles, signals, etc. You may refe r to Caltrans standards and plan preparation manual for examples. All geometric design of road segments and intersections shall conform to AASHTO and Caltrans standards. 107. LANE ALIGNMENT: At first improvement plans submittal, the developer is responsible for showing on the plans lane striping at Intersections fronting the project and intersections identified in the traffic study. All intersections shall have lanes align from one side of the intersection to the far side of the intersection. Lane lines shall align with no offset through the intersection. 108. CAMINO ARROYO / GILROY CROSSING INTERSECTION: At first improvement plan submittal, provide drawings for updating the existing signalized intersection. The current striping exiting the existing development is a double left and a single a right. Vehicles leaving the existing Gilroy Crossing shopping center will require a through lane heading East into the proposed development. 109. TRUCK TURNS: At first improvement plan submittal, provide Truck Turn exhibits. The provided planning level documents showed trucks going into oncoming traffic which is not allowed. Trucks entering and leaving the proposed development and crossing lanes of traffic is not allowed. Truck turning templates shall clearly show trucks entering the proposed development while staying within the travel lane closest to the development and not having to use additional lanes. All frontage roads, frontage intersections, project entrances/exits, intersections identified in the traffic study, roadways identified in the traffic study, and on-site shall be modeled using autoturn for appropriate large truck turning movements, CA legal 67’ trucks and City of Gilroy Fire Trucks. All truck movements shall not conflict with opposing lanes. All intersection lane widths shall be dictated by truck movements. Show all possible truck turning movements at all intersections at appropriate scales. 110. SIGHT DISTANCE: At first improvement plan submittal, provide sight distance plans that clearly show standard sight distance will be provided and no items obstruct sight distance for driveways, roadways, intersections, etc. Please note that private signs, fences, walls, buildings, landscape features, above ground utilities, guardrail, barriers, railing, art, etc. will not be allowed within sight distance triangles. Provide all Sight Distance plans per Caltrans, AASHTO, and NCHRP DocuSign Envelope ID: CE62B8CC-304C-4508-AC02-7EC86BB19360 9.3 p. 239 of 794 Resolution No. 2023-06 Page 36 AS 17-25 Requirements for all project frontage access points, driveways, roadways, and offsite mitigation measure locations. These calculations shall be done as part of the first improvement plan submittal because it is important to ensure the development meets sight distance standards and all roadways, intersections, driveways, and access points to these facilities are safe for motorists and pedestrians. Sight distance plans shall approved by the City Engineer prior to first permit issuance. (PUBLIC WORKS) 111. DRIVEWAYS: The transportation analysis/traffic study identifies proposed Driveway 1 (driveway nearest HWY 152) conflicting with the widening improvements required to improve the Camino Arroyo left and right turn lane. Multiple turn lanes along Camino Arroyo have been identified as deficient and shall be improved per the Traffic Study. There is also a VTA bus stop in this area that requires improvements to the latest VTA standards. All project driveways shall not be detrimental to abutting streets capacities, safety, and/or efficiency. All project driveways shall not be located within the functional area of an intersection or in the influence area of an adjacent driveway. All Project driveways shall not conflict with intersections, bus stops, turn lanes, bike lanes, surrounding business access, etc. Tenants and customers will still be able to access the development from the signalized intersection at Camino Arroyo/Gilroy Crossing Shopping Center. Proposed driveway 1 will not be allowed per the above mentioned items. At first improvement plan submittal, include fully designed intersections and frontage improvements per the project Transportation Analysis including all appropriate geometry, signal equipment, turn lanes, bay tapers, through lanes, bike lanes, etc. per Caltrans, AASHTO, NCHRP, & City Standards. 112. DRIVEWAY DESIGN: Driveway grades shall be designed to keep a standard design vehicle from dragging or “bottoming out” on the street or driveway, and to keep water collected in the street from flowing onto the lots. The details of such design shall be provided on the site civil improvement plans at first improvement plan submittal to the satisfaction of the City Engineer. (PUBLIC WORKS) 113. SIGNING AND STRIPING: At first improvement plans submittal, the developer is responsible for including signing and striping plans for all areas along the project frontage, all offsite areas identified in the traffic study, and a ll on-site areas. Signing and striping shall be designed to Caltrans and CAMUTCD standards. All signing and striping plans need to be designed to account for truck turn exhibits. Installation of all signing and striping shall be done as part of Phase 1 of the project. (PUBLIC WORKS) 114. NO STOPPING ANY TIME SIGNS: “No Stopping Any Time” signs shall be placed along the entire project frontage. Spacing of the signs should be approximately 75’-100’. DocuSign Envelope ID: CE62B8CC-304C-4508-AC02-7EC86BB19360 9.3 p. 240 of 794 Resolution No. 2023-06 Page 37 AS 17-25 115. GRADING & DRAINAGE: Adjust grade breaks and/or field inlets to capture and direct all stormwater into the stormwater treatment areas prior to entering the public right of way and storm drain facilities. On-site stormwater facilities need to be sized to account for off -site impervious improvement areas. (PUBLIC WORKS) 116. GRADING & DRAINAGE: All grading activity shall address National Pollutant Discharge Elimination System (NPDES) concerns. There shall be no earthwork disturbance or grading activities between September 15th and April 15th unless otherwise approved by the City Engineer. If approved, the applicant shall submit a Winterization Erosion Control Plan to the City Engineer for review and approval. This plan shall incorporate erosion control devices and other techniques in accordance with Gilroy Municipal Code § 27C to minimize erosion. Specific measures to control sediment runoff, construction pollution and other potential construction contamination sediment runoff, construction pollution and other potential construction contamination shall be addressed through the Erosion Control Plan and Storm Water Pollution Prevention Plan (SWPPP). The SWPPP shall supplement the Erosion Control Plan and project improvement plans. These documents shall also be kept on-site while the project is under construction. A Notice of Intent (NOI) shall be filed with the State W ater Resources Control Board, with a copy provided to the Engineering Division before a grading permit will be issued. A project WDID# shall be added to the grading plans prior to plan approval. (PUBLIC WORKS) 117. PUBLIC FIRE HYDRANTS: Fire Hydrant spacing along the project frontage is not per City Standards, Specs, or Guidelines. At first improvement plan submittal, the developer is responsible for showing on the plans the installation of fire hydrants spaced along project frontage per City standards, specs, and guidelines. Installation of the fire hydrants including concrete pads shall be done as part of Phase 1 of the project. 118. PAVEMENT SECTION: At first improvement plan submittal, show pavement sections for all roadways, roadway widening, and drive isles per the Geotechnical Engineering recommendations. Pavement section shall consist of a minimum 6” AC per City standard. Lime treatment is not allowed within public right of way or easements. 119. GEOTECHNICAL ENGINEER: Prior to first permit issuance, the applicant’s Geotechnical Engineer shall review the final grading, pavement design and drainage plans to ensure that said designs are in accordance with the recommendations or the project geotechnical study, and the peer review comments. The applicant’s Geotechnical Engineer’s approval shall then be conveyed to the City either by letter, or by signing the plans. DocuSign Envelope ID: CE62B8CC-304C-4508-AC02-7EC86BB19360 9.3 p. 241 of 794 Resolution No. 2023-06 Page 38 AS 17-25 All grading operations and soil compaction activities shall be per the approved project’s design level geotechnical report. All grading activities shall be conducted under the observation of, and tested by, a licensed geotechnical engineer. A report shall be filed with the City of Gilroy for each phase of construction, stating that all grading activities were performed in conformance with the requirements of the project’s geotechnical report. The applicant shall add this condition to the general notes on the grading plan. Certification of grades and compaction are required prior to Building Permit final. This statement must be added as a general note to the Grading and Drainage Plan. (PUBLIC WORKS) 120. FINISH FLOOR ELEVATION: Site design, including building finished floor elevations, shall comply with the 1995 Uvas Creek Overflow Floodplain Delineation Project prepared by Schaaf & Wheeler Consulting Civil Engineers. The project will be required to have a hydrologist review the project grading, to confirm this project does not have cumulative impacts to floodwaters. The City will require a review letter by Schaaf & Wheeler (Contact Caitlin Gilmore at 415-823-4964, Schaaf & Wheeler) be submitted to the approval of the City Engineer prior to the issuance of the building permit. (PUBLIC WORKS) 121. ENCROACHMENT PERMIT REQUIREMENTS AND INSURANCE: The applicant must obtain an encroachment permit prior to the first building permit submittal and prior to any work being done in the City's right-of-way. Refer to the following link for encroachment permit requirements: https://www.cityofgilroy.org/244/Encroachment-and-Transportation-Permits Submit the encroachment permit at first improvement plan submittal to Weston.hill@cityofgilroy.org The applicant shall have off-site improvement plans prepared for all work in the public right-of-way by a licensed civil engineer, whose signed engineer’s stamp shall appear on the plans. All design assumptions and criteria shall be submitted with each submittal. Final construction plans shall be approved by the City Engineer, and released for construction, with the issuance of the encroachment permit. Right-of-way improvements shall include, but not limited to, the following items: (PUBLIC WORKS) a. STREET WIDENING: The applicant shall widen all streets and intersections identified in the Traffic Study. The applicant shall install new street sec tion, curb, gutter, and sidewalk and relocate affected utilities as directed by the City Engineer. All work shall be shown on the required improvement plans. b. STREET TREES: The applicant shall plant street trees along the project frontage to match the City of Gilroy’s Street Tree Plan in effect at the time of DocuSign Envelope ID: CE62B8CC-304C-4508-AC02-7EC86BB19360 9.3 p. 242 of 794 Resolution No. 2023-06 Page 39 AS 17-25 construction. The street tree plans shall be per City Standard Drawings and will include City Standard tree grates. Trees shall be placed between the curb and sidewalk along Camino Arroyo. Trees shall be placed behind the back of sidewalk along Holloway Rd because sidewalk along Holloway will be monolithic per City Standard. c. FRONTAGE LANDSCAPING: The landscaping area between the Camino Arroyo back of curb and the sidewalk shall be a minimum of 4.5 ’ wide per City Standard. The landscaping area for street trees along Holloway shall be a minimum of 4.5’. Coordinate with the planning department for additional landscaping requirements fronting the project within private property. d. TREE GRATES: The applicant shall install City Standard Tree Grates as specified in the approved plans. Tree grates shall be 4’x6’, model OT-T24 by Urban Accessories, and shall be black power coated. The tree grates shall be shown on the improvement plans to be locate d to the approval of the City Engineer, and shall be installed with the street trees as part of Phase 1. e. STREET MARKINGS: The applicant shall install necessary street markings of a material and design approved by the City Engineer, and replace any that are damaged during construction. These include but are not limited to all pavement markings, painted curbs and handicap markings. All permanent pavement markings shall be thermoplastic and comply with Caltrans Standards. Color and location of painted c urbs shall be shown on the plans, and are subject to approval by the City Engineer. Any existing painted curb or pavement markings no longer required shall be removed by grinding if thermoplastic, or sand blasting if in paint. f. SIGNAGE: The applicant shall install all necessary temporary and permanent street signs of a material and design approved by the City Engineer, and replace any that are damaged during construction. All permanent signs shall comply with CAMUTCH and Caltrans Standards. Any existing signs no longer required shall be removed. g. SIDEWALK: The applicant shall remove and replace to existing City standards all damaged and non-City Standard sidewalk with a new 6-ft commercial sidewalk surrounding the entire project site. The actual amount of sidewalk to be replaced shall be identified in the improvement plans. Sidewalk replacement shall be constructed per the City Standard Drawings. New 6-ft commercial sidewalk shall be installed along the entire project frontage per City Standard Drawings. DocuSign Envelope ID: CE62B8CC-304C-4508-AC02-7EC86BB19360 9.3 p. 243 of 794 Resolution No. 2023-06 Page 40 AS 17-25 h. CURB RAMP(S): The applicant shall construct all curb ramps in accordance with the latest Caltrans standards. The actual ramp "Case" shall be identified on the plans and shall be to t he approval of the City Engineer. Dual curb ramps on the northeast and sou theast quadrant shall be installed at the existing signalized intersection project entrance. Curb ramps along the project frontage and intersections fronting the project are not currently being shown. Curb ramps at all intersections along the project frontage, roadways, and intersections identifies in the Traffic study shall be ADA compliant and be designed to latest Caltrans Standards. If there are no curb ramps or existing curb ramps are not ADA compliant, developer shall install ADA compliant curb ramps in all the above-mentioned locations. Crosswalk paths and paths connecting curb ramps shall also meet ADA and PROWAG standards. Any existing crosswalks and paths connecting curb ramps that do not meet ADA and PROWAG standards shall be removed and replaced to meet ADA and PROWAG standards. i. CURB AND GUTTER: At first improvement plan submittal, show the removal and replacement of any damaged and non-City Standard curb and gutter along the project frontage, intersections along the project frontage, roadways identified in the Traffic Study, and intersections identified in the Traffic Study. Removal and replacement limits shall be from expansion joint to expansion joint per City standard. Show the removal and replacement of curb and gutter for locations where existing utilities need to be removed where they cross the curb and gutter. Also show the removal and replacement of curb and gutter where new utilities will cross the curb and gutter. The actual amount of curb and gutter to be replaced shall be determined by the Public Works Construction Inspector and confirmed by the City Engineer in the field prior to construction. New curb and gutter shall be constructed per the City Standard Drawing STR-12. j. VALLEY GUTTER: The applicant shall remove and replace to existing City Standards any valley gutter that is damaged now or during construction of this project. New valley gutter shall be constructed per the City Standard Drawing. Doweling shall be provided to prevent vertical deflection into any abutting curb and gutter sections. The actual limits of valley gutter repair shall be identified in the plans at first improvement plans submittal. k. DRIVEWAY APPROACH(ES): The applicant shall install City Standard Commercial driveway approaches as shown on the approved pl ans. The new commercial driveway approach shall be constructed per the City Standard Drawing. l. DRIVEWAY TRANSITIONS: The applicant shall construct new driveway DocuSign Envelope ID: CE62B8CC-304C-4508-AC02-7EC86BB19360 9.3 p. 244 of 794 Resolution No. 2023-06 Page 41 AS 17-25 transitions at the existing driveway approach along the project frontage per the City Standard Drawing "Standard Commercial Driveway Approach." m. SEWER LATERAL: The applicant shall install a sewer lateral and main line connection to the sewer main located in Camino Arroyo. Connection to the City main will be with a Manhole. n. SANITARY SEWER MANHOLES: The applicant shall install standard sanitary sewer manholes and test manholes, per approved plans and in accordance with the City Standard Drawing. o. STORM DRAIN MANHOLES: The applicant shall install standard storm drain manholes, per approved plans and in accordance with the City Standard Drawing. p. STORM WATER CATCH BASINS: The applicant shall install standard storm water catch basins, in accordance with the City Standard Drawing. q. STREET LIGHTS: i. Cobra Head. The applicant shall provide and install standard aluminum electrolier street light(s) per City Standard Drawing EL-1 to EL-5. The applicant is responsible for all PG&E service fees and hook-up charges. Any new service point connection required to power the new lights shall be shown on the construction drawings along with the conduit, pull boxes and other items necessary to install the street lights. An Isometric lighting level needs to be provided by the designer/contractor. A separate light study may be required by the City Engineer. The new street light shall has 32’ mounting height per Standard Drawing EL-3, with mounting arm length per Standard Drawing EL-4, the Fixture shall be Leotek GC1 or GC2 series in an approved configuration per detail EL-2 or approved equal. The arm shall be installed at the location as shown on the approved plans. r. FIRE HYDRANTS: The applicant shall install new fire hydrants along the project frontage. Spacing shall meet City and Fire Marshall requirements. s. BUS STOPS: There are existing bus stops along the proposed project frontage that need to be updated to the latest VTA standards. At first improvement plan submittal, show updated bus stops. This project will require review and approval by VTA prior to first permit issuance. t. WATER SERVICES: Project will need to evaluate if surrounding domestic water services can provide the new development water use demands (pressure and volume). If existing services do not meet the water use DocuSign Envelope ID: CE62B8CC-304C-4508-AC02-7EC86BB19360 9.3 p. 245 of 794 Resolution No. 2023-06 Page 42 AS 17-25 demands, the developer shall install new water lines and services. 122. POTHOLE REQUIREMENTS: The applicant is required to confirm the location of existing utility lines along the project frontage by potholing. Prior to any potholing, applicant shall submit a pothole plan for City review and approval. Applicant shall provide the pothole result to the City Engineer prior to final design. 123. EASEMENTS: Show and label the locations of the existing and proposed Easements on all plans. Identify what easements will be preserved or adjusted. This includes public service easements, public utility easements, private storm drainage, private sanitary sewer, private water, reciprocating ingress/egress easements between lots shown in this Tentative Map, reciprocating ingress/egress easements with the proposed development to the East, etc. 124. ACCESS TO EAST DEVELOPMENT: At first improvement plan submittal, show access to the proposed development located on the East project boundary. Site plan shall be designed with a wide enough drive isle to accommodate two-way traffic going to the development East of the project boundary. 125. UTILITIES: All new services to the development shall be "underground service" designed and installed in accordance with the Pacific Gas and Electric Company, AT&T (phone) Company and local cable company regulations. Transformers and switch gear cabinets shall be placed underground unless otherwise approved by the Planning Director and the City Engineer. Underground utility plans must be submitted to the City prior to installation. (PUBLIC WORKS) 126. STREET CUT MORATORIUM: Camino Arroyo is part of the Street Cut Moratorium due to the recently completed paving project. The project is proposing to make new pavement cuts on the newly resurfaced Camino Arroyo. Also, the project will create additional construction traffic and create additional future traffic all reducing the City Pavement Condition Index. The project shall grind and pave the entire width of Camino Arroyo (Lip of Gutter to Lip of Gutter) along the entire project frontage with a minimum 2.5” hot mix AC, and with pavement section d ig-outs and repairs. Extend of the dig-outs and repairs to be determined by the Developers Geotechnical Engineer and City Engineer. (PUBLIC WORKS) 127. PAVEMENT RESTORATION: Due to the proposed development making pavement cuts into the existing roadway, additional construction traffic, and additional future traffic all reducing the City Pavement Condition Index, show on the plans pavement grind and pave along Holloway Rd. project frontage (half roadway width) with a minimum 2.5” hot mix AC with pavement sectio n dig-out repairs. Also show on the plans pavement crack seal and microsurface slurry seal along the entire frontage of Holloway Rd (lip of gutter to lip of gutter). The extent of DocuSign Envelope ID: CE62B8CC-304C-4508-AC02-7EC86BB19360 9.3 p. 246 of 794 Resolution No. 2023-06 Page 43 AS 17-25 the pavement section dig-out repairs to be determined by the developer’s geotechnical engineer and to be confirmed by the City Engineer. The City Engineer shall approve the roadway repair prior to the release of utilities, final inspection, or issuance of a certificate of occupancy, whichever occurs first. (PUBLIC WORKS) 128. EXTERIOR SITE LIGHTING STANDARDS: The applicant shall submit a photometric plan for on-site lighting showing lighting levels to Illuminating Engineering Society (IES) Standards. The plan shall comply with the requirement of an average of 1 foot-candle with a 4:1 minimum to average ratio and a minimum lighting of 0.3 foot-candle. This lighting standard is applicable to all publicly- accessibly parking lots, driveways, circulation areas, aisles, passageways, recesses, and publicly-accessible grounds contiguous to all buildings. Private, interior courtyards not accessible to the public are not required to meet this standard. The lighting system shall be so designed as to limit light spill beyond property lines and to shield the light source from view from off site. T he photometric plan shall be approved by the City Engineer or their designee and shall be addressed on the construction plans submitted for any demolition permit, building permit, or grading permit and shall be satisfied prior to issuance of whichever permit is issued first. Any subsequent building permits that include any site lighting shall also meet these requirements. (PUBLIC WORKS) 129. STREET LIGHTING STANDARDS: The applicant shall submit plans for street/sidewalk showing lighting levels to Illuminating Engineering Society (IES) Standards. At first submittal, provide a photometrics plan along the project frontage. Also provide photometric plans for all the streets and intersections identified in the traffic study. If the existing lighting is not to current City Standard, the project shall install the necessary streetlights to meet the minimum lighting requirements. Photometrics shall meet the following standards: a. Arterial Streets: 1.0 fc average. 3/1 average to minimum uniformity. 0.34 fc minimum b. Collector Streets: 0.6 fc average. 4/1 average to minimum uniformity. 0.2 fc minimum c. Local Streets: 0.4 f c average. 6/1 average to minimum uniformity. 0.07fc minimum. d. High Volume Intersections: 1.1fc average. 3/1 average to minimum uniformity. 0.4 fc minimum. e. Low Volume Intersections: 0.7 fc average. 4/1 average to minimum uniformity. 0.2 fc minimum. The applicant shall submit a photometric plan identifying how these lighting levels are being met given the site geometrics, using the City Standard stre et lights, and a Type III lighting distribution. The width of the street and lighting levels shall DocuSign Envelope ID: CE62B8CC-304C-4508-AC02-7EC86BB19360 9.3 p. 247 of 794 Resolution No. 2023-06 Page 44 AS 17-25 determine the lighting spacing. Street lights and pull boxes shall be installed in the planter strip if one is present, or behind the back of walk where feasible so as to maintain sidewalk clear of obstructions to the approval of the City Engineer. All new streetlight meter pedestals shall be located behind the back of sidewalk and there shall be a minimum of 3’ clearance from the back of sidewalk to the face of utility box. Lighting shall be provided on both sides of the roadways. The photometric plan shall be approved prior to the issuance of the first City permit. (PUBLIC WORKS) 130. FENCES AND OTHER PERMANENT STRUCTURES LOCATED OUTSIDE OF CITY RIGHT-OF-WAY: The applicant shall locate all project fencing and foundation of a permanent nature within the project’s property and outside of the City right-of-way and outside of the Public Easement. (PUBLIC WORKS) 131. STORM DRAIN INLETS: Storm drain inlet spacing along the project frontage is not per City Standards, Specs, or Guidelines. At first improvement plan submittal, the developer is responsible for showing on the plans installation of drainage inlets spaced along the project frontage per City Standards, Specs, and Guidelines. Installation of the storm drain inlets shall be done as part of Phase 1 of the project. 132. STORM DRAIN INLETS AND WATERWAYS: Per the City’s Clean Water Program’s requirements, the applicant shall mark with the words “No Dumping! Flows to Bay,” or equivalent, using methods approved by the City standards on all storm inlets surrounding and within the project parcel. Furthermore, storm drains shall be designed to serve exclusively stormwater. Dual-purpose storm drains that switch to sanitary sewer are not permitted in the City of Gilroy. (PUBLIC WORKS) 133. DOMESTIC WATER: At first improvement plan submittal, show the installation of domestic water service per City Standards. Water meter shall be located at the back of sidewalk within the Public Easement. Install backflow preventer on private property completely outside of the public right of way and completely outside of public easement per City Standards. Existing services not being used along the project frontage shall be removed up to the main line. 134. LANDSCAPE WATER: At first improvement plan submittal, show the installation of landscaping water service per City Standards. Water meter shall be located at the back of sidewalk within the Public Easement. Install backflow preventer on private property completely outside of the public right of way and completely outside of public easement per City Standards. Existing services not being used along the project frontage shall be removed up to the main line. 135. SEPARATE WATER METERS SERVICES: When a development includes multiple uses (mixed use or other), within one area designated as restaurant DocuSign Envelope ID: CE62B8CC-304C-4508-AC02-7EC86BB19360 9.3 p. 248 of 794 Resolution No. 2023-06 Page 45 AS 17-25 space, there shall be a separate water service and meter for the commercial space and a separate water meter for the other development use(s). This will facilitate the accurate assessment of the Sewer Service Charge, which is based on water use and customer class. (PUBLIC WORKS) 136. GARBAGE/RECYCLE STORAGE AND SERVICE: The applicant shall provide an adequate area for the purposes of storing garbage and recycling collection containers for scheduled servicing by the franchise solid waste collection service. The containers shall be placed at the service location allowing enough room for the truck to safely approach the containers. The collection containers shall be brough t to the service area on the day of service and returned to the storage enclosure by the property owner. The containers are not to be in public view prior to, or beyond the scheduled service times. The applicant shall obtain a review letter from the City’s franchise solid waste collection service provider (Recology) confirming serviceability and site accessibility of the solid waste pickup as designed and shown on the project plans and provide to the City Engineer for approval. Contact Lisa Patton, Operations Manager 408-846-4421. No public right of way areas to be used for solid waste pickup. Provide confirmation that the garbage truck can fully access the site and does not have to “back up” into City Right of Way or Easement. There can be no interruption to the City Right of Way or easements due to solid waste pickup. (PUBLIC WORKS) 137. FUEL DISPENSING AREAS: Per Gilroy Municipal Code Section 27C.8 Prohibition of Discharges from Industrial or Commercial Activity, the applicant shall install impermeable surfaces that are graded at the minimum slope necessary to prevent ponding and separated from the rest of the site by a grade break that prevents run- on of stormwater to the maximum extent practicable. A canopy that extends a minimum of ten feet in each direction from each pump shall cover fueling area. The canopy shall not drain onto the fueling area. (PUBLIC WORKS) 138. UNDERGROUND FRONTAGE UTILITY LINES: The applicant must underground all overhead utilities, and remove all related utility poles, along the project frontage and project boundary from utility pole to utility pole. The applicant shall be responsible for the coordination with all utility companies existing on the poles and coordinate for their undergrounding or relocation as necessary so that the p roject frontage and boundary is free from utilities to the approval of the City Engineer. The applicant shall submit plans for this undergrounding work with the civil plans submitted at first improvement plan submittal. Permitting for this undergrounding work shall occur prior to the issuance of the first building permit unless otherwise approved by the City Engineer. (PUBLIC WORKS) 139. DRAINAGE: Drainage designed into landscaping with the purpose of reducing volume or improving quality of runoff from th e site shall be implemented according DocuSign Envelope ID: CE62B8CC-304C-4508-AC02-7EC86BB19360 9.3 p. 249 of 794 Resolution No. 2023-06 Page 46 AS 17-25 to the requirements of the Stormwater Management Guidance Manual for Low Impact Development & Post Construction Requirements (June 2015) and shall also be, subject to the approval of the City Engineer. No increase to the peak discharge shall be permitted downstream. In addition, discharge must conform to any non-point source permit issued by the Regional Water Quality Control Board. Drainage improvements made on-site shall conform to standard engineering practices and shall not allow any site drainage to impact adjacent properties. All drainage capacity calculations shall be performed by a licensed Civil Engineer, whose signed engineer’s stamp shall appear on the calculations sheets, and shall be submitted to the City for review and approval with the project civil plans. For projects that include permanent structural controls for water quality protection, the O&M (operation and maintenance) procedures for such control features shall be submitted in a site-specific Stormwater Control Plan (SWCP) which shall be reviewed and approved prior to occupancy. A formal O&M Agreement shall specify the owner’s responsibility to ensure their ongoing effective operation and maintenance. Such O&M responsibility requirements shall be recorded on the property deed. If the project is proposing to connect to an existing storm drain system within or downstream from the site, the design engineer shall provide calculations with the final design plans to demonstrate that the downstream drainage system has adequate capacity to accommodate the additional site flows being added to the system for the design storm per City Standards. The calculations shall be to the approval of the City Engineer prior to the issuance of the first City permit. (PUBLIC WORKS) 140. STORMWATER: The project shall prepare a hydraulic study to evaluate the stormwater impacts and impacts to surrounding discharge locations and receiving waters. Stormwater detention shall be designed to not exceed existing condition discharge rates under stormwater events range of events, such as the 2-yr., 10-yr., and 25-yr. events. Refer to the City of Gilroy General Guidelines Section 7 #13 “A 24-hour, 25-year storm, total rainfall of 4.79 inches shall be used if a reasonable outlet is provided (detention). If no disposal other than evaporation, percolation or irrigation is provided (retention), a 24-hour, 100-year storm, total rainfall of 5.59 inches, shall be used. 25% of the total basin volume shall be considered as freeboard.” https://www.cityofgilroy.org/260/Standards-Specifications DocuSign Envelope ID: CE62B8CC-304C-4508-AC02-7EC86BB19360 9.3 p. 250 of 794 Resolution No. 2023-06 Page 47 AS 17-25 141. STORMWATER MANAGEMENT: At Developer’s sole expense, Developer shall submit results from a third-party review of the project’s stormwater design. The results shall confirm that the project is complying with requirements set in the City of Gilroy Stormwater Management Guidance Manual for Low Impact Development and Post-Construction Requirements. (PUBLIC WORKS) 142. SITE LANDSCAPING COORDINATION: The site landscaping needs to be coordinated between the stormwater treatment area and the overall site landscaping plan area. The landscaping within the stormwater treatment area will not count towards the site landscaping requirement. Stormwater treatment areas should be identified on the site first, and then site l andscaping to make sure the correct plant material is identified for each area. Some site landscaping plant material may not be suitable in stormwater treatment areas due to the nature of the facility. Sewer facilities cannot be aligned through stormwater treatment facilities. It is the applicant’s responsibility to coordinate the civil stormwater treatment facilities and the plans from the project landscaper. (PUBLIC WORKS) 143. PARKING LOTS: The applicant shall submit plans for all required off -street parking lots showing proper grading, drainage, ramps profile, and parking dimensions in conformance with City parking standards. The plans shall be approved by the City Engineer prior to the issuance of the first City permits. (PUBLIC WORKS) 144. BICYCLE PARKING: The applicant shall provide both long-term bicycle lockers and short-term bicycle racks on-site, as shown on the approved site plan, to the approval of the City Engineer. (PUBLIC WORKS) 145. OFF-HOURS MATERIAL DELIVERY: The applicant shall coordinate with the future site operators so that all site delivery of materials and goods are delivered off-hours and on-site. This will allow the on-site customer parking for the development site to be utilized during business hours, and not be impacted by the staging of delivery vehicles. The applicant shall provide a written plan, to ensure that this condition is satisfied, prior to occupancy of the first site building. The plan shall be to the approval of the Planning Manager and City Engineer. (PUBLIC WORKS) 146. TRAFFIC SIGNAL EQUIPMENT: Per the project Transportation Analysis/Traffic Study dated October 10, 2022, the applicant shall procure all equipment and install, at developers cost, signal improvements. The signal equipment shall be to City Standard (unless Caltrans requires their standard to be met). The signal equipment shall include a 2070 controller with the latest McCain software, type 332 DocuSign Envelope ID: CE62B8CC-304C-4508-AC02-7EC86BB19360 9.3 p. 251 of 794 Resolution No. 2023-06 Page 48 AS 17-25 cabinet, and meet the requirements of the City Traffic Signal Design Standards. Signal equipment shall be installed a t the back of walk to provide for a clear sidewalk at the intersection. Design shall be to the approval of (Caltrans and) the City Engineer, and shall be installed as part of Pha se I and prior to occupancy of the first project building. (PUBLIC WORKS) 147. AD DRESS PLAN: The applicant shall submit to the Public Works Department a final address plan. The plan shall be substantially in conformance with the address plan approved with the Arch & Site application. Said submittal shall be approved by the City Engineer prior to the submittal of plans for any demolition permit, building permit, or site development permit and shall be satisfied prior to issuance of whichever permit is issued first. (PUBLIC WORKS) 148. PERMITS REQUIRED BY OTHER AGENCIES: The applicant shall obtain all applicable permits and approval from federal, state, and local agencies as required to construct the proposed improvements. The applicant is hereby informed that permits may be required by one (1) or more of the following: Caltrans, VTA, Army Corps of Engineers, UPRR/CPUC, Valley Water, Fish and Wildlife, Regional Water Quality Control Board, Santa Clara County Roads and Airports, Santa Clara Valley Water District or Habitat Permit. If project is within jurisdiction of any of these agencies, verification of permit or waiver of permit must be given to the Public Works Department prior to issuance of any required City permits. If the City is required to be a party to the permit application and a fee is required, the applicant shall reimburse the City for its cost. A copy of these permits shall be provided to the satisfaction of the City Engineer prior to the issuance of the first City permit. (PUBLIC WORKS) 149. CALTRANS PERMIT: Prior to the issuance of the first City permit, the applicant must submit evidence to the Public Works Department of approval by the State of California for the performance of any work within the State right-of-way. If the City is required to be a party to the permit application and a fee is required, the applicant shall reimburse the City for its cost. The Applicant is encouraged to contact the Caltrans permit office as soon as possible to learn what is required to obtain Caltrans approval and issuance of a State Encroachment Permit. (PUBLIC WORKS) 150. STREET TREE DEVELOPMENT IMPACT FEE: The applicant shall pay a fee to prove funding towards additional tree planting in the City. The fee is based on the amount of added hardscape the project is adding. The estimated impact fee, based on the approved plans, is $7,287. This fee is only an estimate. The actual impact fee will be calculated based on building permit plans submitted, and the fees approved by the City Council in place at the time of the building permit submittal. The fee shall be collected by the Public Works Department and paid DocuSign Envelope ID: CE62B8CC-304C-4508-AC02-7EC86BB19360 9.3 p. 252 of 794 Resolution No. 2023-06 Page 49 AS 17-25 prior to issuance of the first City permit. (PUBLIC WORKS) 151. STORM DEVELOPMENT IMPACT FEE: The applicant shall pay a fee proportional to the project's share of storm drainage flowing off-site, and shall be used to enhance the City’s storm drainage system based on the recommendations of the adopted Storm Drainage Master Plan. The estimated impact fee, based on the approved plans, is $12,014. This fee is only an estimate. The actual impact fee will be calculated based on building permit plans submitted, and the fees approved by the City Council in place at the time of the building permit submittal. The fee shall be collected by the Public Works Department and paid prior to issuance of the first City permit. (PUBLIC WORKS) 152. SANITARY SEWER DEVELOPMENT IMPACT FEE: The applicant shall pay a fee proportional to the project’s share of the increase amount of sewage generated by the project, which shall be used to enhance the City’s sewer system based on the adopted Sewer Master Plan. The estimated impact fee, based on the approved plans, is $1,542,728. This fee is only an estimate. The actual impact fee will be calculated based on building permit plans submitted, and the fees approved by the City Council in place at the time of the building permit submittal. The fee shall be collected by the Public Works Department and paid prior to issuance of the first building permit. At first improvement plan submittal, applicant’s engineer shall submit a calculation for sanitary sewer and water generation per the City’s Master Plan design criteria. The f ee shall be collected by the Public Works Department and paid prior to issuance of the first building permit. (PUBLIC WORKS) 153. WATER DEVELOPMENT IMPACT FEE: The applicant shall pay a fee proportional to the project's share of impact to the City’s water system, and the water needs of the development. The fee shall be used to fund improvements identified in the City’s Water Master Plan. The estimated impact fee, based on the approved plans, is $402,763. This fee is only an estimate. The actual impact fee will be calculated based on building permit plans submitted, and the fees approved by the City Council in place at the time of the building permit submittal. At first improvement plan submittal, applicant’s engineer shall submit a calculation for water generation per the City’s Master Plan design criteria. The fee shall be collected by the Public Works Department and paid prior to issuance of the first building permit. (PUBLIC WORKS) 154. TRAFFIC IMPACT FEE: The applicant shall pay a fee proportional to the project's share of transportation improvements needed to serve cumulative development within the City of Gilroy. The funds shall be used to fund improvements identified in the City Traffic Circulation Master Plan. The estimated impact fee, based on the approved plans, is $2,568,157. This fee is only an estimate. The actual impact fee will be calculated based on building permit plans submitted, and the fees approved DocuSign Envelope ID: CE62B8CC-304C-4508-AC02-7EC86BB19360 9.3 p. 253 of 794 Resolution No. 2023-06 Page 50 AS 17-25 by the City Council in place at the time of the building permit submittal. The fee shall be collected by the Public Works Department and paid prior to issuance of the first building permit. (PUBLIC WORKS) 155. PUBLIC FACILITIES IMPACT FEE: The applicant shall pay a fee proportional to the project’s share of the increase to the use of City Public facilities. The estimated impact fee, based on the approved plans, is $3,897,623. This fee is only an estimate. The actual impact fee will be calculated based on building permit plans submitted, and the fees approved by the City Council in place at the time of the building permit submittal. The fee shall be collected by the Public Works Department and paid prior to issuance of the first building permit. (PUBLIC WORKS) 156. CONSTRUCTION NOTICING: At least two week prior to commencement of any on or off-site work, the applicant shall post at the site, and to property owners within (300') three hundred feet of the exterior boundary of the project site a notice that construction work will commence on or around the stated date. The notice shall include a list of contact persons with name, title, phone number and area of responsibility. The person responsible for maintaining the list shall be included. The list shall be current at all times and shall consist of persons with authority to initiate corrective action in their area of responsibility. The names of individuals responsible for dust, noise and litter control shall be expressly identified in the notice. Noticing shall be in both English and Spanish. The notice shall be submitted for review to the approval of the City Engineer two weeks prior to the issuance of the first City permit. (PUBLIC WORKS) The following conditions shall be met prior to the approval of the FINAL MAP or PARCEL MAP, or if another deadline is specified in a condition, at that time. 157. DEDICATIONS: The applicant or owner shall dedicate all necessary right of way along the project frontage, project boundary, and all off-site locations in order to construct the improvements identified in the Transportation Analysis/Traffic Study. Where required, the applicant shall also dedicate a property line radius at the corner of his property. (PUBLIC WORKS) 158. DEDICATION OF EASEMENT: The applicant shall dedicate a 16-ft Public Utility Easement to the City for public utilities per City Standards. The easement shall be conveyed by the associated Parcel/Final Map. The applicant shall prepare the easement conveyance documents for review to the approval of the City Engineer. The easement shall be recorded with the County of Santa Clara prior to the issuance of the first City permit. (PUBLIC WORKS) 159. DRIVEWAY ACCESS EASEMENT: The applicant or owner shall dedicate DocuSign Envelope ID: CE62B8CC-304C-4508-AC02-7EC86BB19360 9.3 p. 254 of 794 Resolution No. 2023-06 Page 51 AS 17-25 reciprocal driveway ingress and egress easements, as delineated on the approved plans. Said easements shall be approved by all affected property owners. The easements shall be approved by the City Engineer, recorded with the County Recorder’s Office, and a recorded copy of the document returned to the City prior to the issuance of the first City permit. The easement may also be designated on any associated parcel or subdivision map. (PUBLIC WORKS) 160. PARCEL MAP: It shall be the applicant's responsibility to have a parcel map, prepared by a person authorized to practice land surveying in California, delineating all parcels created or deleted and all changes in lot lines in conformance with the Gilroy Municipal Code. The parcel map shall be approved by the Department of Public Works and recorded with the County Recorder’s Office prior to the issuance of the first City permit. A parcel map guarantee shall be submitted to the City, by the applicant’s title company, prior to release of the parcel map to the title company for recordation. Prior to the City’s release of the parcel map to the title company, the applicant may, at the discretion of the City Engineer, be required to submit to the City an electronic copy of the map in the AutoCAD Version being used by the City at the time of recordation. It is the applicant's responsibility to check with their title company and the County Recorder’s Office to determine the time necessary to have the map recorded after City approval. (PUBLIC WORKS) 161. SUBDIVISION (FINAL) MAP: The applicant shall have a subdivision map, prepared by a person authorized to practice land surveying in California, delineating all parcels created or deleted and all changes in lot lines in conformance with the Gilroy Municipal Code. The Final Subdivision Map shall be approved by the Department of Public Works and recorded by the County Recorder’s Office prior to the issuance of the first City permit. A map guarantee shall be submitted to the City, by the applicant’s title company, prior to release of the map to the title company for recordation. Prior to the City’s release of the final map to the title company, the applicant may, at the discretion of the City Engineer, be required to submit to the City an electronic copy of the map in the AutoCAD Version being used by the City at the time of recordation. It is the applicant's responsibility to check with their title company and the County Recorder’s Office to determine the time necessary to have the map recorded after City approval. The Subdivision (Final) Map shall be presented to the City Council for review and action. The City Council meeting will be scheduled approximately fifty (50) days after the Subdivision (Final) Map is deemed technically correct, and Improvement Plans with supporting documents, reports and agreements are approved by the City. Executed Subdivision (Final) Map shall be returned to the City Public Works Department if Subdivision (Final) Map has not been filed in the County Recorder’s Office within ninety (90) days from the date of City Council’s approval. (Note: This DocuSign Envelope ID: CE62B8CC-304C-4508-AC02-7EC86BB19360 9.3 p. 255 of 794 Resolution No. 2023-06 Page 52 AS 17-25 item to also be added for condominium projects.) (PUBLIC WORKS) 162. PROPERTY IMPROVEMENT AGREEMENT (PIA): The applicant shall enter into a property improvement agreement with the City per Gov. Code Section 66462(a), and shall arrange to provide Payment and Performance bonds each for 100% of the cost of public infrastructure improvements to be constructed in the public right- of-way. These improvements shall include, but not be limited to, roadway construction, sidewalk, curb and gutter, water lines, storm lines, sewer lines, street lights, and signal equipment. City Standard insurance shall be provided per the terms of the agreement. The agreement will be forwarded to the City Council for approval with project (parcel or final) map. The PIA shall be approved by the City Council prior to the issuance of the first project permit. (PUBLIC WORKS) 163. LANDSCAPE MAINTENANCE AGREEMENT: The developer will be required to enter into a landscape maintenance agreement for the maintenance of landscape in the public right of way along the project frontage. 164. MONUMENTS: The applicant shall arrange for the engineer to have all monuments set per the recorded final map. A certificate letter by the Surveyor or Engineer will be provided to the City Engineer. (PUBLIC WORKS) 165. COVANANTS, CONDITIONS & RESTRICTIONS (CC&R): The applicant shall prepare project Covenants, Conditions and Restrictions (CC&R) for the project. The CC&Rs shall be submitted with the project map for review and approval of the City Engineer, the City Attorney, and the Planning Manager. The CC&Rs shall include relevant project Conditions of Approval, and shall include language that restricts the Homeowner’s Association from making changes to the CC&Rs without first obtaining approval from the City. The CC&Rs shall be reviewed and approved prior to the City Council approval of the project map. (PUBLIC WORKS) 166. LOT LINE ADJUSTMENT: It shall be the applicant's responsibility to have any lot line adjustment, prepared by a person authorized to practice land surveying in California, delineating all changes in lot lines in conformance with the Gilroy Municipal Code. The lot line adjustment shall be approved by the Department of Public Works, recorded by the County Recorder’s Office, and a recorded copy of the document returned to the City prior to the issuance of any City permits. It is the applicant's responsibility to check with their title company and the County Recorder’s Office to determine the time necessary to have the lot line adjustment recorded after City approval. (PUBLIC WORKS) 167. ELEVATION CERTIFICATE: (specifically for projects in the flood zone) An elevation certificate per FEMA requirements must be complete by a Land Surveyor or Civil Engineer. The elevation certificate shall be submitted, to the approval of DocuSign Envelope ID: CE62B8CC-304C-4508-AC02-7EC86BB19360 9.3 p. 256 of 794 Resolution No. 2023-06 Page 53 AS 17-25 the City Engineer, prior to the first building occupancy. (PUBLIC WORKS) 168. STORMWATER MANAGEMENT FACILITIES MAINTENANCE AGREEMENT: The applicant shall execute a Stormwater Management Facilities Maintenance Agreement with the City Engineer as specified in Chapter 7.39.210-230 of the Stormwater Management and Discharge Control ordinance. The agreement shall outline the operation and maintenance (O&M) plan for the permanent storm water treatment facilities. The City-Standard Stormwater BMP Operation and Maintenance Agreement will be provided by Public Works Engineering. The agreement shall include the following: a. This Agreement shall also provide that in the event that maintenance or repair is neglected, or the stormwater management facility becomes a danger to public health or safety, the city shall have the authority to perform maintenance and/or repair work and to recover the costs from the owner. b. All on-site stormwater management facilities shall be operated and maintained in good condition and promptly repaired/replaced by the property owner(s) or other legal entity approved by the City. c. Any repairs or restoration/replacement and maintenance shall be in accordance with City-approved plans. d. The property owner(s) shall develop a maintenance schedule for the life of any stormwater management facility and shall describe the maintenance to be completed, the time period for completion, and who shall perform the maintenance. This maintenance schedule shall be included with the approved Stormwater Runoff Management Plan. This agreement shall be executed prior to the first occupancy of the building. (PUBLIC WORKS) 169. STORMWATER MANAGEMENT FACILITIES INSPECTION: The Stormwater Management Facilities Maintenance Agreement work shall require inspections be performed which shall adhere to the following: a. To comply with the State Stormwater requirements and the NPDES permit, the applicant shall secure a QSD or QSP to maintain all erosion control and BMP measures during construction. The a pplicant’s QSD or QSP shall provide the City weekly inspection reports to the approval of the City Engineer. b. Stormwater facility inspections shall be done at least twice per year, once in Fall by October 1st, in preparation for the wet season, and once in Winter by March 15th. Written records shall be kept of all inspections and shall include, at minimum, the following information: 1. Site address; 2. Date and time of inspection; 3. Name of the person conducting the inspection; DocuSign Envelope ID: CE62B8CC-304C-4508-AC02-7EC86BB19360 9.3 p. 257 of 794 Resolution No. 2023-06 Page 54 AS 17-25 4. List of stormwater facilities inspected; 5. Condition of each stormwater facility inspected; 6. Description of any needed maintenance or repairs; and 7. As applicable, the need for site re-inspection. c. Upon completion of each inspection, an inspection report shall be submitted to Public Works Engineering no later than October 1st for the Fall report, and no later than March 15th of the following year for the Winter report. d. Before commencing any grading or construction activities, the applicant shall obtain a National Pollutant Discharge Elimination System (NPDES) permit and provide evidence of filing of a Notice of Intent (NOI) with the State Water Resources Control Board. e. The applicant is responsible for ensuring that all contractors are aware of all storm water quality measures and implement such measures. Failure to comply with the approved construction BMPs will result in the issuance of correction notices, citations or a project stop order. f. Sequence of construction for all stormwater facilities (bioswales, detention/ retention basins, drain rock, etc.) shall be done toward final phases of project to prevent silting of facilities and reduce the intended use of the facilities. g. Prior to final inspection, all stormwater facilities will be tested by a certified QSP or QSD to meet the minimum design infiltration rate. All tests shall be made at on 20 ft x 20ft grid pattern over the surface of the completed stormwater facility unless otherwise approved by the City Engineer. All soil and infiltration properties for all stormwater facilities shall be evaluated by the geotechnical engineer. Percolation tests (using Double Ring Infiltrometer Testing with appropriate safety factors) at horizontal and vertical (at the depth of the stormwater facility) shall be conducted for each stormwater facility. A 50% safety factor shall be applied to the calculated percolation test and shall be used as the basis for design (the design percolation rate). The geotechnical report shall include a section designated for stormwater design, including percolation results and design parameters. (PUBLIC WORKS) 170. REGIONAL BOARD STORMWATER: This project may be subject to an audit by the Central Coast Regional Board. City may be required to provide the project stormwater design and storm water management plan for Regional Board review and comment. The project may need to provide the Regional Board any and all necessary documents (including reports, technical data, plans, etc.) for the Regional Board approval. (PUBLIC WORKS) The following conditions shall be complied with AT ALL TIMES DURING THE CONSTRUCTION PHASE OF THE PROJECT, or if another deadline is specified in a condition, at that time. DocuSign Envelope ID: CE62B8CC-304C-4508-AC02-7EC86BB19360 9.3 p. 258 of 794 Resolution No. 2023-06 Page 55 AS 17-25 171. PUBLIC WORKS CONSTRUCTION ACTIVITIES: The City shall be notified at least ten (10) working days prior to the start of any construction work, and at that time the contractor shall provide a project construction and phasing schedule, and a 24-hour emergency telephone number list. The schedule shall be in Microsoft Project, or an approved equal, and shall identify the scheduled critical path for the installation of improvements to the approval of the City Engineer. The schedule shall be updated weekly. The approved construction and phasing schedule shall be shared with Gilroy Unified School District (GUSD) to avoid traffic impacts to surrounding school functions. An approved construction information h andout(s) shall also be provided to GUSD to share with school parents. (PUBLIC WORKS) a. All work shown on the improvement plans shall be inspected to the approval of the City Engineer as applicable. Uninspected work shall be removed as deemed appropriate by the City Engineer. b. Construction activities related to the issuance of any Public Works permit shall be restricted to the weekday between 7:00 a.m. and 7:00 p.m., Saturday 9:00 a.m. to 7:00 p .m. for general construction activities. No work shall be done on Sundays and on City Holidays unless otherwise approved by the City Engineer. Please note that no work shall be allowed to take place within the City right-of-way after 5:00 p.m. Monday through Friday. In addition, no work being done under the issuance of a Public Works encroachment permit may be performed on the weekend unless prior approvals have been granted by Public Works. The City Engineer may apply additional construction period restrictions, as necessary, to accommodate standard co mmute traffic along arterial roadways and along school commute routes. Signs outlining the project construction times shall be posted at conspicuous locations on site where it is visible to the public. T he signs shall be per the City Standard Drawing for posting construction hours. The sign shall be kept free of graffiti at all times. Contact the Public Works Department to obtain sample City Standard sign outlining hours of operation. c. The allowed hours of Public Works construction activities may be waived or modified through an exemption, for limited periods, if the City Engineer finds that the following criteria are met: i. Permitting extended hours of construction will decrease the total time needed to complete the project thus mitigating the total amount of noise associated with the project as a whole; or, ii. Permitting extended hours of construction are required to DocuSign Envelope ID: CE62B8CC-304C-4508-AC02-7EC86BB19360 9.3 p. 259 of 794 Resolution No. 2023-06 Page 56 AS 17-25 accommodate design or engineering requirements, such as a large concrete pour. Such a need would be determined by the project's design engineer and require approval of the City Engineer. iii. An emergency situation exists where the construction work is necessary to correct an unsafe or dangerous condition resulting in obvious and eminent peril to public health and safety. If such a condition exists, the City may waive any of th e remaining requirements outlined below. iv. The exemption will not conflict with any other condition of approval required by the City to mitigate significant impacts. v. The contractor or owner of the property will notify residential and commercial occupants of property adjacent to the construction site of the hours of construction activity which may impact the area. This notification must be provided three days prior to the start of the extended construction activity. vi. The approved hours of construction activity will be posted at the construction site in a place and manner that can be easily viewed by any interested member of the public. vii. The City Engineer may revoke the exemption at any time if the contractor or owner of the property fails to abide by the conditions of exemption or if it is determined that the peace, comfort and tranquility of the occupants of adjacent residential or commercial properties are impaired because of the location and nature of the construction. The waiver application must be submitted to the Public Works Construction Inspector ten (10) working days prior to the requested date of waiver. d. The following provision to control traffic congestion, noise, and dust shall be followed during site excavation, grading and construction: i. All construction vehicles should be properly maintained and equipped with exhaust mufflers that meet State standards. ii. Blowing dust shall be reduced by timing construction activities so that paving and building construction begin as soon as possible after completion of grading, and by landscaping disturbed soils as soon as possible. DocuSign Envelope ID: CE62B8CC-304C-4508-AC02-7EC86BB19360 9.3 p. 260 of 794 Resolution No. 2023-06 Page 57 AS 17-25 iii. Further, water trucks shall be present and in use at the construction site. All portions of the site subject to blowing dust shall be watered as often as deemed necessary by the City, or a minimum of three times daily, or apply (non-toxic) soil stabilizers on all unpaved access roads, parking areas, and staging areas at construction sites in order to ensure proper control of blowing dust for the duration of the project. iv. Watering on public streets, and wash down of dirt and debris into storm drain systems will not be allowed. Streets will be cleaned by street sweepers or by hand as often as deemed necessary by the Construction Inspector, or at least once a day. Watering associated with on-site construction activity shall take place between the hours of 8 a.m. and 5 p.m. and shall include at least one late-afternoon watering to minimize the effects of blowing dust. Recycled water shall be used for construction watering to manage dust control where possible, as determined by the City Engineer. Recycled water shall be billed at the municipal industrial rate based on the current Santa Clara Valley Water District’s municipal industrial rate. Where recycled water is not available potable water shall be used. All potable construction water from fire hydrants shall be metered and billed at the current portable fire hydrant meter rate. v. All public streets soiled or littered due to this construction activity shall be cleaned and swept on a daily basis during the workweek to the satisfaction of the Construction Inspector. vi. Construction grading activity shall be discontinued in wind conditions that in the opinion of the Public Works Construction Inspector cause excessive neighborhood dust problems. vii. Site dirt shall not be tracked into the public right-of-way, and shall be cleaned immediately if done, or the project may risk being shut down. Mud, silt, concrete and other construction debris shall not be washed into the City’s storm drains. viii. Construction activities shall be scheduled so that paving and foundation placement begin immediately upon completion of grading operation. ix. All aggregate materials transported to and from the site shall be covered in accordance with Section 23114 of the California Vehicle Code during transit to and from the site. DocuSign Envelope ID: CE62B8CC-304C-4508-AC02-7EC86BB19360 9.3 p. 261 of 794 Resolution No. 2023-06 Page 58 AS 17-25 x. Prior to issuance of any permit, the applicant shall submit any applicable pedestrian or traffic detour plans, to the satisfaction of the City Engineer, for any lane or sidewalk closures. The traffic control plan shall be prepared by a licensed professional engineer with experience in preparing such plans. The Traffic Control Plan shall be prepared by a licensed engineer in accordance with the requirements of the latest edition of the California Manual on Uniform Traffic Control Devices (MUTCD) and standard construction practices. The Traffic Control Plan shall be approved prior to the commencement of any work within the public right-of- way. xi. During construction, the applicant shall make accessible any or all City utilities as directed by the City Engineer. xii. The minimum soils sampling and testing frequency shall conform to Chapter 8 of the Caltrans Construction Manual. The applicant shall require the soils engineer submit to daily testing and sampling reports to the City Engineer. 172. STREET RESURFACING PRIOR TO ACCEPTANCE: Prior to final acceptance, the applicant shall apply a microsufacing to all streets, and apply final street markings, per the approved plans, in thermoplastic to Caltrans Standards. All microsurfacing and final striping shall be to the approval of the City Engineer. (PUBLIC WORKS) 173. PROJECT CLOSE-OUT AND RECORD DRAWINGS: At project completion, the applicant shall submit the complete Public Works project closeout packag e to the Department of Public Works Engineering Division. The project closeout package consists of As-Builts, AutoCAD files, etc. Additional information regarding the Public Works project closeout can be provided to the applicant upon request. This condition shall be met prior to the release of utilities, final inspection, or issuance of a certificate of occupancy, whichever occurs first. (PUBLIC WORKS) 174. PROJECT CLOSE-OUT: Prior to City acceptance of all parcel map subdivision developments, tract subdivision developments, and property improvement agreements, the applicant shall comply with all City construction close-out procedures to the approval of the City Engineer. Refer to the City’s website for a copy of these procedure. Prior to final inspections, all pertinent conditions of approval and all improvements shall be completed to the satisfaction of the Planning Director and City Engineer. A letter indicating that all project conditions have been met shall be submitted prior to the first occupancy. All public DocuSign Envelope ID: CE62B8CC-304C-4508-AC02-7EC86BB19360 9.3 p. 262 of 794 Resolution No. 2023-06 Page 59 AS 17-25 improvements, including the complete installation of all improvements relative to streets, fencing, sanitary sewer, storm drainage, water system, underground utilities, etc., shall be completed and attested to by the City Engineer before approval of occupancy of any unit. Where facilities of other agencies are involved, such installation shall be verified as having been completed and accepted by those agencies. In addition, the applicant shall submit a detailed project cost estimate of all public improvements constructed on-site and within the public right-of-way. The cost estimate shall be prepared by the project engineer, and be to the approval of the City Engineer. The cost estimate shall be broken out into on-site and off-site improvements based on the format provided by the City. Until such time as all improvements required are fully completed and accepted by City, the applicant shall be responsible for the care maintenance of and any damage to such improvements. City shall not, nor shall any o fficer or employee thereof, be liable or responsible for any accident, loss or damage, regardless of cause, happening or occurring to the work or Improvements required for this project prior to the completion and acceptance of the work or Improvements. All such risks shall be the responsibility of, and are hereby assumed by the applicant. (PUBLIC WORKS) 175. MATERIAL HAULING ROUTE AND PERMIT: For material delivery vehicles equal to, or larger than two-axle, six-tire single unit truck (SU) size or larger as defined by FHWA Standards, the applicant shall submit a truck hauling route and receive a haul permit that conforms to City of Gilroy Standards to the approval of the City Engineer. Note that the City requires a Haul Permit be issued for any hauling activities. The project sponsor shall require contractors to prohibit trucks from using “compression release engine brakes” on residential streets. A letter from the applicant confirming the intention to use this hauling route shall be submitted to the Department of Public Works, and approved, prior to the issuance of any City permits. All material hauling activities including but not limited to, adherence to the approved route, hours of operation, staging of materials, dust control and street maintenance shall be the responsibility of the applicant. All storage and office trailers will be kept off the public right-of-way. Tracking of dirt onto City streets and walks will not be allowed. The applicant must provide an approved method of cleaning tires and trimming loads on-site. Any job-related dirt and/or debris that impacts the public right-of-way shall be removed immediately. No wash down of dirt into storm drains will be allowed. All material hauling activities shall be done in accordance with applicable City ordinances and conditions of approval. Mud, silt, concrete and other construction debris shall not be washed into the City’s storm DocuSign Envelope ID: CE62B8CC-304C-4508-AC02-7EC86BB19360 9.3 p. 263 of 794 Resolution No. 2023-06 Page 60 AS 17-25 drains. Violation of such may be cause for suspension of work. (PUBLIC WORKS) 176. CONSTRUCTION WORKER PARKING: The applicant shall provide an on-site construction-parking plan and shall include an estimate of the number of workers that will be present on the site during the various phases of construction and indicate where sufficient off-street parking will be utilized. Said plan shall be approved by the City Engineer prior to issuance of City permits and shall be complied with at all times during construction. Failure to enforce the parking plan may result in suspension of the City permits. (PUBLIC WORKS) 177. ARCHITECTURAL COPPER: Per Gilroy Municipal Code Section 27C.7 Prohibition of Illegal Discharges, the applicant shall follow the specific best management practices for the installation of the Architectural Copper. For detailed information please distribute the flyer to all construction personnel involved in the fabrication and installation of the Architectural Copper that is located at: http://flowstobay.org/files/newdevelopment/flyersfactsheets/Architecturalcoppe rBMPs.pdf (PUBLIC WORKS) The following conditions shall be complied with AT ALL TIMES that the use permitted by this entitlement occupies the premises 178. POST CONSTRUCTION BEST MANAGEMENT PRACTICES (BMP): In accordance with Gilroy Municipal Code Chapter 27D Post Construction Storm Water Pollution Prevention all projects that meet the criteria described in the Storm Water Guidance Manual for Low Impact Development and Post-Construction Requirements shall prepare a storm water control plan (SWCP) and shall meet the requirements of the design standards and selection of best management practices and shall be selected and designed to the satisfaction of the City Engineer or designee. Requirements shall include: a. Owner/occupant shall inspect private storm drain facilities at least two (2) times per year and sweep parking lots immediately prior to and once during the storm season. b. The applicant shall be charged the cost of abatement for issues ass ociated with, but not limited to, inspection of the private storm drain facilities, emergency maintenance needed to protect public health or watercourses, and facility replacement or repair in the event that the treatment facility is no longer able to meet performance standards or has deteriorated. Any abatement activity performed on the applicant’s property by City staff will be charged to the applicant at the City’s adopted hourly rate. c. Label new and redeveloped storm drain inlets with the phrase “No Dum ping: Drains to Bay” plaques to alert the public to the destination of storm water DocuSign Envelope ID: CE62B8CC-304C-4508-AC02-7EC86BB19360 9.3 p. 264 of 794 Resolution No. 2023-06 Page 61 AS 17-25 and to prevent direct discharge of pollutants into the storm drain. Template ordering information is available at www.flowstobay.org. d. All process equipment, oils fuels, solvents, coolants, fertilizers, pesticides, and similar chemical products, as well as petroleum based wastes, tallow, and grease planned for storage outdoors shall be stored in covered containers at all times. e. All public outdoor spaces and trails shall include installation and upkeep of dog waste stations. Garbage and recycling receptacles and bins shall be designed and maintained with permanent covers to prevent exposure of trash to rain. Trash enclosure drains shall be connected to the sanitary sewer system. (PUBLIC WORKS) End. DocuSign Envelope ID: CE62B8CC-304C-4508-AC02-7EC86BB19360 9.3 p. 265 of 794 Community Development Department 7351 Rosanna Street, Gilroy, CA 95020-6197 Telephone: (408) 846-0451 | Fax: (408) 846-0429 cityofgilroy.org |planningdivision@cityofgilroy.org Sharon Goei DIRECTOR DATE: May 4, 2023 TO: Planning Commission FROM: Kraig Tambornini, Senior Planner SUBJECT: Gilroy Square proposed Gilroy Crossings Phase II Planned Unit Development (PUD) Zoning Amendment, Architectural and Site Plan Review, and Tentative Map for property Located at 6970 Camino Arroyo (Z 22-02, AS 21-13, TM 21-02). RECOMMENDATION: Staff has analyzed the proposed project, and recommends that the Planning Commission: a)Consider and recommend that the City Council adopt the Mitigated Negative Declaration prepared for the project, based on findings required by the California Environmental Quality Act (CEQA); and b)Adopt a resolution recommending that the City Council approve the PUD Zoning Amendment Z 22-02 for Gilroy Crossings Phase II as requested; and c)Adopt a resolution recommending that the City Council approve the Architectural and Site Review AS 21-13 for the Planned Unit Development, subject to certain findings and conditions; and d)Adopt a resolution recommending that the City Council approve the Tentative Map TM 21-02, subject to certain findings and conditions. EXECUTIVE SUMMARY The applicant is requesting approval to develop 10.18 acres of vacant land in Phase II of Gilroy Crossings PUD, with a drive through restaurant, gas station, two hotels and two future industrial buildings. The project requires zoning amendment, architectural and site review and tentative map entitlements. The PUD is located south of Highway 152 and east of Highway 101 along Camino Arroyo and allows for a mix of commercial and industrial development. The entire PUD encompasses approximately 68.34 net acres that, in addition to the subject site, includes Gilroy Crossing Shopping Center on the west side of Camino Arroyo and two small industrial parcels south of Holloway Road. 9.3 p. 266 of 794 2 An updated environmental analysis (Mitigated Negative Declaration) has been completed for the project that analyzed traffic and other potential impacts. Staff has determined the project may be supported, with conditions requiring submittal of final plan details, payment of impact fees, among other items. PROJECT DESCRIPTION: The project proposes development of property on the east side of Camino Arroyo, between Highway 152 and Holloway Road (APN 841-70-049); located within an existing commercial/industrial C3-HC-M2 PUD zone district. The following development, and associated site improvements, are proposed: • A 2,600 square foot drive through restaurant on an 0.826 acre lot; • A gasoline station with a 2,880 square foot convenience store, 1,152 square foot carwash and 6,679 square foot canopy on a 1.313 acre lot; • Two four-story hotels totaling 200 rooms (88 rooms in a 67,680 square foot building and 112 rooms in 82,568 square foot building on 2.382 acre and 1.82 acre lots); and • Two lots for future industrial warehouse buildings totaling 45,500 square feet on separate 1.245 acre and 2.594 acre lots. The project also requires off-site roadway improvement to extend the left hand turn lane into the site from Camino Arroyo and right hand turn lane onto Hwy 152. BACKGROUND: Subject Property and Surrounding Land Uses: The Gilroy Crossings commercial/industrial planned development was formerly known as Regency Center PUD. The PUD permits a mix of commercial and industrial uses. Pacheco Pass commercial/industrial planned development is located north of the site, across Highway 152, which includes Lowes, Costco, and Walmart (formerly known as Newman Center). The site and surrounding land uses are as follows: LOCATION EXISTING LAND USE GENERAL PLAN ZONING Project Site Vacant – Gilroy Crossings Phase II General Industrial C3/HC/M2 PUD North Pacheco Pass Shopping Center Complex General Services Commercial C3/M2 PUD South Vacant – Warehouse Under Construction General Industrial M2 East Vacant – Warehouse/Office General Services Commercial/ General Industrial HC/M2 9.3 p. 267 of 794 3 LOCATION EXISTING LAND USE GENERAL PLAN ZONING West Gilroy Crossings Phase I Shopping Center General Services Commercial C3/HC/M2 PUD Background Information: The C3-M2-HC PUD overlay was established for retail, restaurant, hotel and industrial uses by Ordinance 2003-01 (Z 02-06). The PUD encompasses approximately 68.34 net acres, excluding public rights of way. Phase I has been substantially built out as Gilroy Crossings, with over 458,000 square feet of development. Pursuant to the original PUD approval, Phase II of the PUD requires adoption of subsequent PUD development plan and updated traffic analysis. Environmental Assessment: Prior Project CEQA Review: Environmental review is required prior to City approval of discretionary development projects that do not qualify as exempt or that have unique impacts which were not fully assessed in the Environmental Impact Report prepared for the City’s General Plan. The purpose of CEQA is to assure environmental impacts of a project are disclosed to the public. If impacts are identified, but can be mitigated below significance thresholds, then a Mitigated Negative Declaration may be adopted. Otherwise, an EIR would be prepared. The environmental determination is made to confirm impacts have been sufficiently identified, discussed and mitigated. After an environmental determination is made, the City can decide whether the project should be approved based on its own merit. An Environmental Impact Report was adopted for the original Regency Center PUD which included development of Phase 1; aka, Gilroy Crossings (City Council Resolution 2002-85). The Regency Center EIR included a preliminary assessment of traffic impacts anticipated for buildout of Phase II. At the time, an intersection level of service standard was used to analyze traffic impacts. The EIR included 57 mitigation measures, which included potential traffic improvements that would be required for buildout of Phase II. Alternative mitigation measures could be applied if supported by a subsequent traffic study (per approval TM 02-06, Condition 26). Phase II Project CEQA Review: In accordance with the California Environmental Quality Act (CEQA), an updated environmental review has been prepared to assess the potential impacts of the proposed Phase II development. The initial study has included an updated traffic analysis for the project using current vehicle miles traveled (VMT) thresholds, and review of current site characteristics and setting. Based on the initial study a Mitigated Negative Declaration (MND) has been prepared for this subsequent project. The conclusions of the MND are summarized as follows:  Air Quality: The study identifies that the project would generate air quality emission impacts during construction, which would be mitigated through standard and routine construction requirements and project conditions enforced by the City and the Air District. This includes ensuring vehicles maintain proper emissions control devices, and that site watering occurs routinely to control dust. 9.3 p. 268 of 794 4  Biological Resources: The study identifies that there is a potential for burrowing owls within the project site. Mitigation Measure Bio-1 is recommended to require conduct of a pre-construction survey prior to start of any work. Should there be any burrowing owls found to be present, the measure provides the steps that must be taken to avoid impact. Bio-2 is also recommended to protect any other potentially nesting birds. Typically, this is a concern where there are tall trees or structures on or near the site. This is a common measure imposed on most projects in the City.  Cultural Resources: The study does not anticipate any impacts to cultural resources. Regardless, a standard condition of approval is recommended in the event that cultural or archaeological resources are uncovered during grading and excavation.  Geology/soils: The site is relatively stable and has no unique characteristics or issues. However, soil erosion is a concern given that the project expects to excavate 6,605 cubic yards and fill 6,285 cubic yards of soil. Mitigation Geo-1 is recommended to ensure a plan is prepared with specific methods and details used to prevent or minimize erosion during construction. In addition, the project soils report recommendations have been included as Mitigation Geo-2; to confirm these would be undertaken during construction. The soils report is required to be submitted with the building permit application, and plans must be prepared to address the recommendations of the soils engineer. This would ensure site grading, preparation and foundations are specifically designed for site soils conditions.  Greenhouse Gas Emissions: The development project will generate new greenhouse gas emissions from resulting traffic, energy use, water and wastewater consumption, and solid waste disposal. This is a common development project related impact. Guidance from the Bay Area Air Quality Management District is used as a source for reducing GHG emissions. Table 6 on page 62 of the study identifies that the project will use natural gas for the restaurant component, and that electric vehicle infrastructure improvements are not shown. As a result, GHG-1 is recommended to exclude use of natural gas from the remainder of the project and to require installation of electric vehicle infrastructure consistent with state “CALGreen Tier 2” standards. This would be confirmed on plans submitted for building permit. GHG-2 is also included to require that the project offset the GHG emissions anticipated from natural gas consumption at the restaurant. This requires a minimum 28.9 metric tons to be mitigated. The measure specifies how this may be achieved and the plan would also be required to be addressed prior to construction.  Hydrology/Water Quality: The project is required to comply with Regional Water Quality Control Board standards for treatment of stormwater. Public works has reviewed and conditioned the project to ensure compliance is met with 9.3 p. 269 of 794 5 pretreatment and control of stormwater on-site. A stormwater control plan is included in the application materials. Measure Hydro 1 is also recommended to confirm that the stormwater treatment measures will be included in the project and addressed. Hydro-2 is also included to confirm that the project implements erosion control plans, which are also required as a standard project condition. Finally, Hydro-3 is included to confirm the project will prepare and submit a storm water pollution prevention plan for ongoing operations at the site, which is also a standard condition and requirement enforced by the Public Works Department.  Noise: Hotel uses are subject to noise controls so that interior noise would not exceed 45 decibels. The site is in a high volume traffic and industrial setting where exterior noise levels are approximately 62 decibels. Standard building codes would assure interior noise levels would be reduced by at least 17 decibels to comply with the interior noise standards. However, Measure N-1 is included to ensure that the building plans include air conditioning or mechanical ventilation systems so that windows can be closed when desired to block exterior noise.  Traffic/Transportation: VMT analysis is used to measure traffic impacts. Currently, Gilroy has limited employment land uses which results in longer commutes. The Gilroy VMT rate is 18.79 miles traveled per employee (average). For projects that require VMT reduction, the project must reduce its VMT to 15- percent below the VMT per employee; i.e. 15.97 VMT per job. VMT is required to be assessed individually for each land use type. Land uses are only subject to VMT mitigation if they exceed specific screening thresholds. In this case, warehouse development would be subject to a VMT review if the use generated more than 110 daily trips. The warehouse portion of the project has been limited in size so that it would not generate more than 110 daily trips. The retail component of the project required a VMT review because it exceeds 50,000 square feet in size. The VMT analysis identified that new commercial development in this location would result in a decrease in vehicle miles traveled for shopping related trips, and that there would be a net decrease in VMT citywide as a result. Therefore, no further mitigation was required. See page 88 of the ISMND and the Hexagon analysis in the appendices for more detail. No other potentially significant effects were found. The applicant has agreed to incorporate all mitigation measures into the project. Therefore, the MND can be adopted for the Gilroy Square project with the MMRP included as conditions of development. Public Review and Comments: As required by CEQA, the Mitigated Negative Declaration was circulated and made available for public review for 30 days, from January 27 through February 27, 2023. Comments on the draft environmental document were received from Caltrans, Valley Transportation Authority, and Sean Reedy for Gilroy bicycle pedestrian committee (advocacy group).These letters are included with the attached document from EMC Planning dated March 7, 2023. Although not required by CEQA, responses to these comments have been provided, summarized as follows: 9.3 p. 270 of 794 6 • A correction to the final MND is noted to clarify the height of the industrial buildings are both one-story. • Each of the comments from Sean Read (representing the “Bicycle Advisory Committee” organization) were acknowledged. Many of the comments are general with respect to how the project may respond to improve bicycle and pedestrian modes and address VMT. None of comments disagree with the environmental assessment and no changes to the document are required. Staff concludes that the discussion in the MND and this staff report, and recommended project conditions sufficiently evaluate and address the comments, suggestions and recommendations made in the letter. • The Comments from Caltrans are similarly general and acknowledged. The comments did not identify any new issues or concerns, thus require no changes to the environmental analysis. Staff concludes the discussion in the MND and this staff report, and project conditions sufficiently address comments provided in this letter. • The VTA letter recommends improvements of the existing bus stops along the project frontage, which does not raise new environmental issues. Staff has recommended conditions (Engineering) for accommodating bus stop needs in this area in accordance with VTA requirements. No significant adverse impacts are expected to result from the proposed development, and the Planning Commission can make findings to adopt the MND. A draft resolution has been prepared for consideration, recommending to the City Council adoption of the MND. Technical Advisory Committee (TAC): Project plans were routed to Engineering, Building, Police, and Fire representatives for internal review and comment. Conditions were requested and provided March 9, 2023. The applicant has reviewed and agrees with conditions. Recommendations of the TAC members have been incorporated into the project plans and/or are included as recommended conditions in attached resolution(s). ANALYSIS: General Plan Consistency: Staff has prepared a general plan consistency table for the project that is included as an exhibit to this report. As noted in this report, the PUD overlay adopted for the area anticipated potential retail, hotel and industrial uses. With adoption of the 2040 General Plan (November 2020), lands in Phase II were all designated General Industrial. Prior to this plan, the subject site maintained approximately 2.4 acres of land designated as commercial. The reasoning for this change in land use is not explained in the 2040 General Plan. Regardless, the general plan consistency table attached to this report confirms the project remains in substantial conformance with the General Plan 2040 goals and policies. 9.3 p. 271 of 794 7 In consultation with the City Attorney, staff determined the PUD remains substantially consistent with the land use map, policies and intent of the general plan. Specifically, more than 75-percent of the PUD has been built-out with a mix of commercial and industrial uses, and public improvements have been constructed serving all properties. The project would result in 58.34 acres of land developed as commercial and 10 acres developed as industrial; whereas the General Plan 2040 designates 52 acres commercial and 16.34 acres industrial. The PUD zoning allows a 25-percent deviation from base land uses; which would permit up to 65 acres of commercial use. Land area calculations for the PUD are attached to this report. Zoning Code Conformance: In accordance with Regency Center C3-HC-M2 PUD a development plan is proposed for this phase. Consistent with Gilroy City Code (GCC) Section 30.26.30, this PUD amendment would establish site development standards. The Planned Unit Development zoning overlay allows flexibility from the requirements of the Zoning Ordinance, in exchange for creative project design and extra project amenities. The applicant has not requested any specific deviations from standard zoning regulations for phase II, other than use of the 25-percent land use deviation. Development would otherwise conform to City standards for parking, landscaping, signage, setback, height and lot coverage. Consistent with action taken on other PUD’s, staff has included a condition for public art to be installed on site. This is typically applied to satisfy the PUD amenity requirement, and other City policies. Further, site specific design details would be established through the Architectural and Site Review Permit process, in accordance with GCC 30.50.50. The C3/HC standard zoning height and setback requirements have been applied to the commercial parcels, and M2 standards applied to the industrial parcels. The project conforms to the conventional zoning regulations, as follows: C3 STANDARD REQUIRED PROPOSED CONFORMS? Height 55 feet / 4 stories 49.5 feet/4 stories (max) Yes Front Setback 41 feet 41.25 feet (min) Yes Street Setback 31 feet n/a Yes Side Setback 0 12 feet (min) Yes Rear Setback 0 16.33 feet (min) Yes Lot Coverage n/a n/a n/a M2 STANDARD REQUIRED PROPOSED CONFORMS? Height 75 feet / 6 stories 29.83 feet/1 story Yes Front Setback 26 feet 70+ feet (min) Yes Street Setback 31 feet 55.5 feet (min) Yes Side Setback 0 10 feet (min) Yes Rear Setback 0 59 feet (min) Yes Lot Coverage 60% 33.2% (max) Yes 9.3 p. 272 of 794 8 Architectural and Site Review: Staff has reviewed the project for compliance with the applicable review criteria, pursuant to in GCC Section 30.50.43 (for AS review) and Section 30.50.50 (for planned development permit review). Based on this review staff has concluded the following: a) Traffic Safety and Efficiency: The site layout provides adequate circulation for vehicles, parking, and traffic as follows: • Circulation. The project has been reviewed for compliance with City standards including driveway and drive aisle dimensions, bicycle and vehicle parking, pedestrian access, emergency vehicle and truck circulation and access, and off-site traffic improvements. Conditions have been included as recommended by the City Engineer and consistent with those recommended in the project traffic report. The project also requires payment of traffic impact fees, and lengthening of a left turn lane queue lane into the site from Camino Arroyo. These conditions are detailed in the draft resolution for approval. As proposed and conditioned the project will provide safe and efficient traffic circulation. • Parking. Each building provides on-site standard parking, which will include required electric vehicle parking, as follows: Vehicle Parking: Use Required Proposed Restaurant 2600gsf +/-1000sf (dining) 4 Employees 1/3 seats (or) 1/100sf dining area = 10 1/employee =4 26 4 Gas Station C Store 2880 sf Car Wash 1152sf 1/250 = 12 1/employee = 3 12 12 Hotel 112 Rooms 6 Employees (shift) 1/room = 112 1/employee = 6 111 Hotel 88 Rooms 6 Employees (shift) 1/room = 88 1/employee = 6 97 Industrial 18ksf 1/350 sf (speculative) = 52 31 Industrial 27.5ksf 1/350 (speculative) = 79 99 TOTAL 372 392 Note: Total proposed parking would not exceed 10-percent above the standard vehicle parking requirement. Parking in excess of 10-percent requires additional landscaping Bicycle Parking: The project plans indicate areas for bicycle parking as follows: Restaurant Use: None identified Gas Station: 2 bike capacity rack Hotel 1: 4 long term lockers Hotel 2: 4 long term lockers Industrial 1: 2 long term lockers 9.3 p. 273 of 794 9 Industrial2: Not identified Bicycle parking is regulated under building codes. In accordance with applicable codes, the project must provide the following: o Short-term bicycle parking. Permanently anchored bicycle racks within 200 feet of the visitor’s entrance, for 5 percent of new visitor parking spaces added, with a minimum of one two-bicycle capacity U- rack. The project has indicated locations for bicycle parking on plans including some long term lockers. o Long-term bicycle parking. Each use shall provide secure bicycle parking for 5 percent of the tenant-occupant parking spaces with a minimum of one bicycle parking facility. o Long-term bicycle parking for hotel buildings. Each use shall provide one on-site bicycle parking space for every 25 rooms (for employees and guests). Parking facilities shall be conveniently reached from the street. Based on the cited standards, the project (buildout of the hotel, gas station and restaurant) requires at least 20 short-term and 18 long-term bicycle parking spaces. Bicycle parking compliance has been included in conditions of approval for Planning, Building and Engineering. The site has adequate space to accommodate the spaces needed. Parking for the industrial uses will be required at time that site develops, based on tenant occupancy. Drive-Up Retail Vehicle Spaces: The car wash and fast food restaurant drive through lanes provide an aisle length that can accommodate at least 8 vehicles. GCC 30.31.25(a) requires 8 auto waiting spaces for exterior service windows. The vehicle queuing lanes satisfy this requirement. b) Signs: Signage requires a separate sign permit and would be reviewed for compliance with the Gilroy Crossings sign program (attached to this report). c) Site Development (and Architectural Design): The project is compatible with Gilroy Crossings Phase I PUD and the Industrial Design policy. The project provides architectural design details addressing all sides of each building. This includes details on proposed colors, materials, building articulation and fenestration. The application also includes a list of design criteria and review standards for the buildings for the PUD. The conceptual industrial development conforms with the industrial design policy as follows: 9.3 p. 274 of 794 10 i) Design Intent and Scale. High quality industrial land uses in scale with the site and area are encouraged. The building is in scale and character with adjacent industrial buildings and proposes an efficient use of the site. ii) Streetscape. The development proposes an attractive streetscape with the building facades articulated and entryways facing street frontages. Landscaping would be provided along all street frontages and project boundary that exceed minimum standards and match approved plans. iii) Circulation. The site has adequate driveway access from the street frontages that comply with minimum aisle and parking standards, and which would provide access to trash and loading areas. The site plan would not create any safety conflicts with vehicles or pedestrians at intersections. iv) Lighting and Utilities. Light fixtures would be directed downward, and shielded to avoid creating glare. The trash enclosure is also placed in a well-screened location and is well-designed. No outdoor uses are proposed or approved as a part of this project. d) Landscaping/Fencing: The landscaping concept includes stormwater treatment and water efficient landscaping requirements. The site complies with commercial landscaping standards with minimum 21 foot landscaping proposed along the street frontage; typical 5 foot minimum planters; street trees along the project frontage and perimeter, distributed throughout parking areas, and landscape islands at the ends of parking rows. As proposed, the industrial sites are reserved for future development. As such the sites would not be landscaped until development is pursued. e) Drainage: The site is designed to drain to bioswales and stormwater systems in compliance with City standards. f) Fire Protection: The building is designed to comply with fire access and service requirements including provision of fire sprinkler systems as required by code. g) Environmental Impacts: The infill site has no special or unique environmental constraints. The project would be subject to payment of fees in compliance with the Santa Clara Valley Habitat Plan. Commercial and industrial uses are not proposed that would create any potential objectionable noise, odors, or traffic impacts. h) PUD Development Permit: Staff has concluded the project satisfies findings for the PUD amendment, as follows: 1. Conforms to the Gilroy general plan in terms of general location and standards of development in that the project is recommended as consistent with the general plan and will conform to the standard C3/HC 9.3 p. 275 of 794 11 commercial and M2 Industrial zoning building setback and height requirements. 2. Provides development which will fill a specific need of the surrounding area, in that it builds out the site with commercial and industrial uses as anticipated by the general plan and PUD. 3. Does not require urban services beyond those which are currently available, in that the project has been reviewed by appropriate city staff and has been confirmed as within the intensity of development on which sewer and water analyses were based, and sufficient capacity exists for site buildout. 4. Provides a harmonious, integrated plan which justifies exceptions, if such are required, to the normal requirements of this chapter. The applicant is proposing development that conforms to the base zoning regulations and as proposed and conditioned does not require exceptions. Further, the site provides internal connectivity between compatible uses as well as adjacent sites. 5. Reflects an economical and efficient pattern of land uses in that the proposed intensity of development accommodates allowed uses, including desired visitor accommodation, in compliance with city standards. 6. Include greater provisions for landscaping and open space than would generally be required, in that the site utilizes predominately low water use plants as shown on plan sheet L1.00, incorporates bioretention areas in site landscaping, and provides more than 18% of the site in landscaping exceeding the 8% minimum standard required pursuant to section 30.38.60. 7. Utilizes creative, aesthetic design principles to create attractive buildings, open space and site design to blend with the character of surrounding areas; in that the design and architecture includes high quality materials, fully articulated facades, screening of exterior equipment and is compatible with the design in Gilroy Crossings Phase 1 shopping center. 8. Would not create traffic congestion, noise, odor, or other adverse effects on surrounding areas as the project has been conditioned to avoid any conflicts or issues and accommodate anticipated traffic flows. 9. Provides adequate access, parking, landscaping, trash areas and storage, as necessary, as proposed and conditioned as shown on plans. Tentative Map. The tentative map proposes lots in excess of the minimum 8,000 square foot size required for commercial sites, with large parcels proposed to accommodate industrial development. Each lot has street frontage and access. The 9.3 p. 276 of 794 12 project would provide easements for shared use and maintenance of landscaping, parking and drive aisles, as well as cross-lot access to the property to the west. The map has been prepared in accordance with Chapter 21 of the City Code regulating subdivisions. Existing roadway and infrastructure improvements have been installed to serve the property and lots comply with zoning standards. As proposed and conditioned, the tentative map is supported by City staff. A draft resolution for approval has been prepared to support the tentative map approval. Initial approval of a tentative map is valid for twenty-four (24) months and may be extended in accordance with the state Subdivision Map Act. PUBLIC NOTICING: Property owner information (i.e. list, labels, and map) within 500 feet of the subject site were generated by using current ownership data. On and before April 21, 2023, notices of this Planning Commission meeting were mailed to the property owners along within other interested parties. In addition, notice was published in the Gilroy Dispatch, the property has been posted with on-site signage notifying passers-by of pending development, and the Planning Commission public hearing packets are available through the City's webpage. APPEAL PROCEDURE: The Planning Commission's action is not final, but rather a recommendation. The City Council will take final action on whether to approve the project. Attachments (Exhibits) A. Vicinity Map B. Project Plans (Architectural, Civil, Landscape, Photometric, Tentative Map, Materials Boards, Renderings) C. CEQA Environmental Documents (Initial Study, revised MND and MMRP) D. General Plan Compliance Table E. PUD Land Use Evaluation F. Gilroy Crossings PUD Sign Program G. Recommended Resolutions (CEQA, Z, AS, TM) 9.3 p. 277 of 794 9.3 p. 278 of 794 9.3 p. 279 of 794 9.3 p. 280 of 794 9.3 p. 281 of 794 9.3 p. 282 of 794 9.3 p. 283 of 794 9.3 p. 284 of 794 9.3 p. 285 of 794 9.3 p. 286 of 794 9.3 p. 287 of 794 9.3 p. 288 of 794 9.3 p. 289 of 794 9.3 p. 290 of 794 9.3 p. 291 of 794 9.3 p. 292 of 794 9.3 p. 293 of 794 9.3 p. 294 of 794 9.3 p. 295 of 794 9.3 p. 296 of 794 9.3 p. 297 of 794 9.3 p. 298 of 794 9.3 p. 299 of 794 9.3 p. 300 of 794 9.3 p. 301 of 794 9.3 p. 302 of 794 9.3 p. 303 of 794 9.3 p. 304 of 794 9.3 p. 305 of 794 9.3 p. 306 of 794 9.3 p. 307 of 794 9.3 p. 308 of 794 9.3 p. 309 of 794 9.3 p. 310 of 794 9.3 p. 311 of 794 9.3 p. 312 of 794 9.3 p. 313 of 794 OUTDOOR POOLBLDG.FOOTPRINT=18000 S.F.FUTURE WAREHOUSE-1TRASHTRASHTRASH1 STORYOUTDOOR POOLBLDG.FOOTPRINT=18000 S.F.FUTURE WAREHOUSE-1TRASHTRASHTRASH1 STORYTITLEPROJECTREVISIONS:GILROY SQUARE6970 CAMINO ARROYOGILROY, CA9.3 p. 314 of 794 9.3 p. 315 of 794 BLDG.FOOTPRINT=18000 S.F.FUTURE WAREHOUSE-1TRASHTRASHTRASH1 STORYTITLEPROJECTREVISIONS:GILROY SQUARE6970 CAMINO ARROYOGILROY, CA9.3 p. 316 of 794 9.3 p. 317 of 794 BLDG.FOOTPRINT=18000 S.F.FUTURE WAREHOUSE-1TRASHTRASHTRASH1 STORYTITLEPROJECTREVISIONS:GILROY SQUARE6970 CAMINO ARROYOGILROY, CA9.3 p. 318 of 794 TRASHTRASHTRASHTITLEPROJECTREVISIONS:GILROY SQUARE6970 CAMINO ARROYOGILROY, CA9.3 p. 319 of 794 BLDG.FOOTPRINT=18000 S.F.FUTURE WAREHOUSE-1TRASHTRASHTRASH1 STORYTITLEPROJECTREVISIONS:GILROY SQUARE6970 CAMINO ARROYOGILROY, CA9.3 p. 320 of 794 OUTDOOR POOLBLDG.FOOTPRINT=18000 S.F.FUTURE WAREHOUSE-1TRASHTRASHTRASH1 STORYTITLEPROJECTREVISIONS:GILROY SQUARE6970 CAMINO ARROYOGILROY, CA9.3 p. 321 of 794 TITLEPROJECTREVISIONS:GILROY SQUARE6970 CAMINO ARROYOGILROY, CA9.3 p. 322 of 794 OUTDOOR POOLBLDG.FOOTPRINT=18000 S.F.FUTURE WAREHOUSE-1TRASHTRASHTRASH1 STORYTITLEPROJECTREVISIONS:GILROY SQUARE6970 CAMINO ARROYOGILROY, CA9.3 p. 323 of 794 9.3 p. 324 of 794 BLDG.FOOTPRINT=18000 S.F.FUTURE WAREHOUSE-1TRASHTRASHTRASH1 STORYTITLEPROJECTREVISIONS:GILROY SQUARE6970 CAMINO ARROYOGILROY, CA9.3 p. 325 of 794 9.3 p. 326 of 794 9.3 p. 327 of 794 9.3 p. 328 of 794 9.3 p. 329 of 794 EXTERIOR MATERIAL BOARD (C-STORE)COLOR 9.3 p. 330 of 794 EXTERIOR MATERIAL BOARD (BURGER KING)COLOR 9.3 p. 331 of 794 9.3 p. 332 of 794 9.3 p. 333 of 794 9.3 p. 334 of 794 9.3 p. 335 of 794 EXTERIOR MATERIAL BOARD (RESIDENCE-INN)COLOR 9.3 p. 336 of 794 EXTERIOR MATERIAL BOARD (CAR WASH)COLOR 9.3 p. 337 of 794 General Plan Compliance Review Table Gilroy Crossing Phase II PUD – Gilroy Square 7 0 9 Policy Consistency Analysis LU 1.1 Pattern of Development. Ensure an orderly, contiguous pattern of development that prioritizes infill development, phases new development, encourages compactness and efficiency, preserves surrounding open space and agricultural resources, and avoids land use incompatibilities. Consistent – The project site is located in an area intended for future commercial/industrial development. The intensity of development is within the maximum 2.0 FAR allowed for the site and is appropriate and consistent with the C3- HC-M2-PUD designation. LU 1.4 Mix of Uses. Encourage a diverse mix of land uses to achieve a balance between jobs and housing, to ensure the community’s long-term, and to increase job opportunities in the city to assist in equalizing the job/housing balance. Through the Land Use Diagram, the City shall encourage a range of housing types, mixed-use districts, a diversity of businesses and industries, and adequate services and leisure activities to meet the social and economic needs of residents. Consistent –The proposed project provides a range of commercial and industrial development and associated job opportunities on-site as anticipated by the General Plan and property PUD zoning. LU 1.5 Uses East of 101. Prohibit all residential uses and designate the area for industrial and agricultural uses, employment centers, compatible commercial development, and quasi-public facilities. Consistent – This project will result in commercial and industrial development as anticipated by the General Plan and the existing PUD. LU 1.8 Vacant and Underutilized Sites. Monitor vacant and underutilized residential and non-residential land to encourage infill development on those sites. Consistent – This project will result in comprehensive development of a site that will build out the property consistent with the PUD. LU 4.1 Clustering Commercial Uses. Encourage new commercial uses to group into clustered areas or centers containing professional offices, retail sales and services. Clustered development shall locate at the intersections of major thoroughfares, and exclude “strip” commercial development (shallow depth, linear form, parking in front of building). Consistent – The project would provide adequate access, sidewalks and connectivity between sites in substantial conformance with this policy. LU 4.2 High Quality Design. Encourage distinctive and high quality commercial architecture that respects the character of Gilroy and discourages the use of “franchise architecture”. Consistent – The project includes a concurrent architectural and site review and would be compatible with the existing Gilroy Crossings development. LU 4.4 Commercial Design Standards and Review Procedures. Require commercial centers to incorporate high standards of site design, construction, buffering, and screening to ensure their compatibility and opportunity to enhance residential neighborhoods. Consistent – same comment as above. LU 4.5 Landscaping in Commercial Areas. Require that landscaping on commercial properties be well maintained. The City shall encourage those properties currently without landscaping to provide landscaping. Consistent – Conditions are recommended to require common maintenance of landscaping, stormwater and parking improvements. LU 4.8 Tourist-Oriented Commercial. Encourage tourist-oriented retail uses to locate near U.S. 101 interchanges and Gilroy Gardens. Consistent – The project includes brand name quality hotels. LU 5.1 Industrial Design Standards. Ensure that new industrial developments contribute to the overall attractiveness of the community through appropriate site design, architectural design, Consistent – The plan provides conceptual site improvement and building plans for the future industrial buildings. Subsequent 9.3 p. 338 of 794 General Plan Compliance Review Table Gilroy Crossing Phase II PUD – Gilroy Square 7 0 9 Policy Consistency Analysis and landscaping. review will be required to ensure plans submitted for construction match the approved concepts. LU 5.4 Connectivity within Industrial Areas. Encourage greater automobile, bicycle, pedestrian, and transit connections within industrial areas. Consistent – The project includes sidewalks and internal connectivity. Bicycle parking is required per building codes and transit service is accessible on the Camino Arroyo frontage. LU 8.1 Community Beautification. Ensure the beautification of Gilroy by acquiring easements or development rights for open space, planting street trees, and landscaping public rights-of-way. Consistent – The project includes robust landscaping and street trees on the frontage. LU 8.2 Community Gateway. Require new development at “gateways” to the city (i.e., including Monterey Road, Pacheco Pass, Hecker Pass, and U.S. 101 interchanges) to incorporate high-quality, site and architectural design, distinctive landscaping, public art and/or other improvements that enhance the visual integrity of such areas. Consistent – The project includes a high quality of design at the intersection of Highway 152 and Camino Arroyo. LU 8.5 Public Art. Encourage the installation of public art in conjunction with residential and non-residential development. Substantially Consistent – The project is within an existing PUD and did not include a proposed art installation. A condition of approval is recommended to require an art installation on the site. LU 8.7 Signs and Billboards. Require the location of signs and billboards to respect the surrounding context in order to minimize any negative impact on the visual environment. Consistent – Signage must comply with the existing program for Gilroy Crossings which requires individual letters on buildings. LU 8.9. Combined Driveways. Encourage owners in retail corridors to reduce the number of driveways. When possible, property owners should cooperate and link parking lots to minimize traffic congestion on the arterial road. Consistent – The project will obtain access from existing planned intersections and driveways, and will also provide a connection to adjacent parcels to the east at Silacci Way. LU 8.12 Outdoor Lighting Energy Efficiency. Select outdoor lighting fixtures to provide maximum energy efficiency as well as effective lighting. Consistent – All lighting is required to be energy efficient. A photometric plan has been provided that shows lighting sufficient for safety and security of the site. LU 8.13 Limit Light Pollution. Encourage measures to limit light pollution from outdoor sources, and direct outdoor lighting downward and away from sensitive receptors. Consistent – All lighting is required to be shielded downward and to avoid glare or spillover onto adjacent sites. M 1.1 Transportation Network. Develop a coordinated transportation network consistent with the Mobility Diagrams M1- M5. Consistent – Camino Arroyo is an existing arterial that includes Class II bicycle paths, Route 84 bus service and designated truck route. The project would be required to accommodate a bus pad on its frontage. M 1.6. Street Safety and Accessibility. Design streets and transportation facilities that are safe and accessible to people of all abilities, including those with limited mobility. Consistent – The project must provide sidewalks that are ADA compliant. M 1.7 Reduce Vehicle Miles Traveled. Reduce vehicle miles traveled (VMT) and greenhouse gas emissions by developing a transportation network that makes it convenient to use transit, ride Consistent – The project utilizes the existing transportation network with sufficient employment density that does not generate 9.3 p. 339 of 794 General Plan Compliance Review Table Gilroy Crossing Phase II PUD – Gilroy Square 7 0 9 Policy Consistency Analysis a bicycle, walk, or use other non-automobile modes of transportation. conflicts with VMT measures and does not require VMT mitigation. M 1.8 Street Landscaping. Require landscaping as a part of all new street design, including street trees, landscaped medians and buffers, and high-quality street furniture. Consistent – Street tree planting is included. M 1.12 Transportation Demand Management. Encourage existing and proposed development to incorporate TDM measures such as car-sharing, transit passes, and unbundling of parking (requiring separate purchase or lease of a parking space) where such measures will result in a reduction in vehicle miles travelled, reduction of required amount of parking or an increase in the use of alternate transportation modes. Consistent – The City has not adopted a TDM program. The site is parked in compliance with City standards for a business/employment use, is served by existing transportation infrastructure, is required to provide bicycle parking in accord with City reach codes, and does not trigger VMT mitigations. M 1.13 Ensure new development fully funds the construction of transportation facilities required to meet the City’s LOS policy and other required transportation mitigation, including roadways, trails, and transit stops. Consistent – as proposed and conditioned the project will pay its fair share of traffic improvement costs through payment of Traffic Impact Mitigation Fees and by construction of a left turn lane improvement into the project site from Camino Arroyo. M 3.2 New Development. Require new development to include a system of sidewalks, trails, and bikeways that link all land uses, provide accessibility to parks and schools, and connect to all existing or planned external street and trail facilities in accordance with the Mobility Diagrams. Consistent – See discussion above. M 3.3 Sidewalk Network Gaps. Fill gaps in the city’s existing sidewalk network as funds become available. New development in the vicinity of such gaps shall contribute to such projects when there is a nexus to do so, as a community benefit, or as an off- setting measure for a transportation impact, such as one identified in a transportation analysis or environmental review process. Consistent – the project is required to provide minimum 6 foot wide sidewalks along its frontage in compliance with City standards. M 3.9 Bicycle Parking. Require adequate short- and long-term bicycle parking for all land uses except for single-family residential uses. Consistent – As proposed and conditioned the site will include required bicycle parking in compliance the new City reach codes. M 4.2. Transit and Development. Require new development to fully accommodate, enhance, and facilitate public transit, including pedestrian and bicycle access to transit. Consistent – The project would be required to provide a bus pad for VTA bus service provided by Route 84. M 5.1 Standard Level of Service (LOS). Maintain traffic conditions at LOS C or better at Gilroy intersections and roadways, allowing some commercial and industrial areas (e.g., downtown Gilroy, First Street corridor) to operate at LOS D or better. Existing LOS D areas within City include the Gilroy Premium Outlets, Gilroy Crossings, and Regency Commercial areas. Exceptions to this standard will be allowed only where the City Council determines that the improvements needed to maintain the City’s standard level of service at specific locations are infeasible. Consistent – Traffic analysis has been completed that confirms compliance with LOS standards would be met. The project is required to pay traffic impact fees and will provide additional turn lane improvements as required by the project conditions. M 5.8 Commercial Driveways. Require new commercial development to minimize commercial driveways and locate them to prevent conflicts at intersections and with other driveways. Also encourage the reduction of duplicative existing commercial Consistent – The driveways are designed to accommodate vehicle access and avoid conflicts with street circulation. 9.3 p. 340 of 794 General Plan Compliance Review Table Gilroy Crossing Phase II PUD – Gilroy Square 7 0 9 Policy Consistency Analysis driveways. M 5.17 Transportation Fee Ordinance. Require proposed new development to pay for on-site improvements to meet the needs of the development and its proportionate share of the costs for mitigating cumulative traffic impacts within the City of Gilroy. Use the Transportation Fee Ordinance to finance necessary off-site improvements equitably, including intersection and street improvements to maintain intersection levels of service, traffic safety improvements and improvements to reduce single occupant vehicle trips such as bicycle system enhancements, pedestrian improvements, and trip reduction measures. Consistent – The project is required to pay Traffic Impact Fees prior to development to fund its share of costs for traffic improvements required for buildout under the General Plan. M 6.2 Off-Peak Deliveries. Encourage business owners to schedule deliveries during off-peak traffic periods in residential, commercial, or mixed-use areas. Consistent – Project conditions will require scheduling of planned deliveries during off peak traffic periods. M 5.18 Traffic Studies. Require site-specific traffic studies for proposed new development that may result in a cumulative intersection level of service exceeding the acceptable level established in Policy M 5.1, create safety hazards, or other substantial impacts on the circulation system. Consistent – A traffic study has been prepared and used to evaluate project impacts. Mitigation measures and conditions of approval have been identified to ensure compliance. EP 2.1 Employment Recruitment. Encourage industrial, high-tech, and commercial office employers to locate in Gilroy and provide a diversity of well-paid job opportunities for local residents. Consistent – The project promotes varied employment including restaurant, hotel, and industrial. EP 3.2 Business-Friendly Values. Encourage that the entire City organization, including employees, volunteers, and elected and appointed officials, understand and embrace Gilroy’s business- friendly values. Consistent – The project has been promoted as appropriate commercial and industrial development consistent with the existing PUD and the General Plan land use map. EP 3.10 Permit Processing. Ensure a timely, fair, and predictable permit process for all applicants. Consistent – The project has been processed in compliance with City permitting requirements, permit streamlining and CEQA review timelines. EP 5.3 Retail Mix. Coordinate with retail centers to maintain a fresh mix of stores and an attractive shopping environment. Consistent – The project will provide buildout of an existing commercial/industrial PUD with additional options for residents and visitors to work, dine, stay and obtain services. EP 6.2 Lodging. Encourage hotels to locate in Gilroy, especially full-service business hotels with conference facilities or other amenities that will attract more business travel to Gilroy. Support expansion of bed and breakfast and other leisure hotel options as well. Consistent – The project provides two new hotels to serve visitors for tourism and business. EP 7.3 Public Art. Support private efforts to create art in public places (e.g., murals, statues) as a means to create a vibrant community that attracts residents and businesses. Consistent – The project is within an existing commercial/industrial PUD and did not include a requirement for public art. However, the project is recommended to propose an art installation on-site, either at the entry or on the Hotel parcels. EP 8.1 Industrial and Commercial Lands. Protect and improve the quantity and quality of lands designated for industrial and Consistent – The project will build out the PUD consistent with anticipated commercial 9.3 p. 341 of 794 General Plan Compliance Review Table Gilroy Crossing Phase II PUD – Gilroy Square 7 0 9 Policy Consistency Analysis commercial use.and industrial land uses. EP 8.2 Jobs to Employed Resident Ratio. Seek to improve the city’s jobs to employed resident ratio through land use management, in part to support the City’s fiscal health. Consistent – The project provides additional employment in the community. PFS 1.10 Facility and Service Funding. Ensure that new development bears the cost for incremental public facilities and services costs it generates. Consistent – Development Impact Fee payments are required prior to construction. PFS 1.11 Development Impact Fees. Require applicants for new development to pay Development Impact Fees for traffic circulation, water, wastewater, storm water and public facilities to offset the costs of expanding these as detailed by the impact fee nexus study. Consistent – See comment above. PFS 3.6 Water Infrastructure. Ensure that water infrastructure is in place or required in conditions of approval prior to approving new development. Consistent – The Department of Public Works has reviewed the project and confirmed the development is within planned capacity. PFS 4.2 Wastewater Treatment and Disposal Capacities. Provide for and maintain adequate wastewater treatment and disposal capacities to meet the needs of existing users and support the buildout of the Gilroy 2040 General Plan. Consistent – See comment above. PFS 5.3 Green Infrastructure. Require on-site stormwater management system (i.e. “green infrastructure”) design and Low Impact Development (LID) techniques per the City’s adopted stormwater requirements to preserve and create open space, improve runoff water quality, and decrease runoff volume. Consistent – The project has been analyzed and conditioned to ensure it would comply with LID techniques at time of construction. PFS 6.1 Mandatory Collection. Continue to require weekly solid waste collection throughout the city. Consistent – Waste collection will be provided by the City waste service provider and collection areas have been designated onsite. PFS 7.3 Sidewalk Network. Construct new sidewalks to fill in gaps in the existing sidewalk network, as funding allows. See M 3.3 above. PFS 7.5 Street Trees. Strive to line the City’s streets with trees so that they become enjoyable and beautiful spaces, creating a rich “urban forest” for the enjoyment of future generations. Tree species should be selected that will provide a canopy of shade and have root systems that will not cause sidewalk buckling and other damage, to the extent practicable. Consistent – The proposed project would plant trees in the parking lot and street trees. PFS 9.3 Development Review. Include the Police Department in the review of development proposals to ensure that crime and safety issues are consistently addressed in the review of new development. Such review shall promote the implementation of Crime Prevention Through Environmental Design principles. Consistent – The project has been evaluated by the Police Department to ensure compliance with this policy. PFS 10.3 Development Review. Under the direction and authority of the Fire Chief, the Fire Marshall shall review development proposals to ensure that projects adequately address fire access and building standards. Consistent – The project has been reviewed and conditioned to comply with Fire regulations including access and building design. PFS 10.5 New Development. Continue to require that new development provides all necessary water service, fire hydrants, Consistent – See above. 9.3 p. 342 of 794 General Plan Compliance Review Table Gilroy Crossing Phase II PUD – Gilroy Square 7 0 9 Policy Consistency Analysis and roads consistent with Fire Department standards. PFS 10.6 Sprinklers. Continue to require installation of sprinklers in all new buildings in accordance with the California Fire Code. Consistent – See above. NCR 3.3 Shade Tree Program. Increase community-wide use of shade trees to decrease energy use associated with building cooling. Consistent – The project includes a variety of trees including shade trees in the parking lot areas. NCR 3.15 Reduce Construction Emissions. Require the use of low emissions construction equipment for public and private projects, consistent with the Bay Area Air Quality Management District (Air District, or BAAQMD) 2017 Clean Air Plan. Where construction- related emissions would exceed the applicable Thresholds of Significance, the City will consider, on a case-by-case basis, implementing Additional Construction Mitigation Measures (Table 8-3 in BAAQMD’s CEQA Guidelines). Consistent – This is enforced by project conditions of approval and building code requirements. NCR 3.16 Implement Dust-Control Measures. Require the implementation of the Air District’s dust control measures during construction of individual projects, consistent with the Air District 2017 Clean Air Plan. Consistent – See above. PH 1.1 Location of Future Development. Allow development only in those areas where potential danger to the health, safety, and welfare of residents can be adequately mitigated to an acceptable level of risk. This applies to development in areas subject to flood damage, fire damage, or geological hazard due to their location and/or design. Consistent – The site consists of infill development. PH 1.3 Development Review. Require appropriate studies as part of the development review process to assess potential hazards and assure that potential impacts are adequately mitigated. Consistent – The project has been evaluated for compliance with CEQA, soils, City stormwater requirements and traffic. PH 2.5 Geologic Hazards Reports. Require geologic hazards reports for all new development applications to assess potential geologic hazards and to determine if these hazards can be adequately mitigated. Consistent – See above. 9.3 p. 343 of 794 Links to Gilroy Square Project CEQA Documents: Development Activity Projects Webpage: https://www.cityofgilroy.org/298/Development-Activity- Projects Notice of Intent: https://www.cityofgilroy.org/DocumentCenter/View/13429 Initial Study/MND: https://www.cityofgilroy.org/DocumentCenter/View/13437 Appendix A (Plans): https://www.cityofgilroy.org/DocumentCenter/View/13440 Appendix B through E (CALEEMod Memo and Results, EMFAC Results, CNDDB Results, Phase I Environmental Assessment: https://www.cityofgilroy.org/DocumentCenter/View/13441 Appendix F and G (Noise Assessment, Transportation Summary of Findings and Analysis): https://www.cityofgilroy.org/DocumentCenter/View/13442 Response to Comments: https://www.cityofgilroy.org/DocumentCenter/View/14000 Mitigation Monitoring and Reporting Program: https://www.cityofgilroy.org/DocumentCenter/View/14001 Revised Mitigated Negative Declaration: https://www.cityofgilroy.org/DocumentCenter/View/13999 9.3 p. 344 of 794 RESOLUTION NO. 2023-__ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GILROY TO ADOPT A MITIGATED NEGATIVE DECLARATION AND MITIGATION MONITORING AND REPORTING PROGRAM FOR GILROY SQUARE PROJECT, INCLUDING ZONE CHANGE, PLANNED UNIT DEVELOPMENT ZONING AMENDMENT, TENTATIVE MAP, AND ARCHITECTURAL AND SITE REVIEW ENTITLEMENTS FOR DEVELOPMENT OF 10.18 ACRES OF PROPERTY WITHIN GILROY CROSSINGS PHASE II, C3-HC-M2 PUD OVERLAY ZONE DISTRICT, LOCATED AT 6970 CAMINO ARROYO, APN 841-70-049 (SCH 2023010472) WHEREAS, on July 29, 2021, Bhagirath Desai, Temple Gilroy LLC submitted an application requesting planned development zone change, tentative map, and architectural and site review entitlements for the Gilroy Square development project consisting of a drive-through restaurant, vehicle fueling station with a convenience store and carwash, two 4 story hotels with 200 rooms, and two speculative industrial buildings, all of which would be on separate new parcels; and WHEREAS, on July 7, 2022, the application submittal was accepted as complete; and WHEREAS, pursuant to the California Environmental Quality Act (CEQA) environmental review was required to identify, evaluate and disclose the potential environmental effects of the project before the City could consider the project merits. In accordance with CEQA Section 15070 of the California Code of Regulations, the City of Gilroy Planning Division prepared an Initial Study and determined that although the proposed project could have a significant effect on the environment, there will not be a significant effect in this case because revisions in the project have been made by or agreed to by the project proponent; and WHEREAS, the draft mitigated negative declaration was published and circulated for a 30-day public review from January 27, 2023, through February 27, 2023; and WHEREAS, minor comments on the draft mitigated negative declaration were received during the public review period, and responses to the comments were prepared that resulted in no changes being made to the analysis, conclusions, and determinations of the environmental document; and WHEREAS, on May 4, 2023, the Planning Commission held a duly noticed public meeting, at which time the Planning Commission received and considered the staff report, as well as all evidence received, including written and oral public testimony on the Gilroy Square project, mitigated negative declaration and the project zoning applications, and voted 6-0-1 to recommend that the City Council adopt the mitigated negative declaration and approve the zoning entitlements for the project; and 9.3 p. 345 of 794 Resolution No. 2023-XX Mitigated Negative Declaration and Development Approvals of Gilroy Square Project at 6970 Camino Arroyo City Council Regular Meeting | June 5, 2023 Page 2 of 3 WHEREAS, on June 5, 2023, the City Council held a duly noticed public meeting, at which time the Council received and considered the staff report, as well as all evidence received, including written and oral public testimony on the Gilroy Square project, mitigated negative declaration and the project zoning applications; and WHEREAS, the City Council, based on its independent judgment and analysis of the whole record before it, including the initial study, mitigated negative declaration together with comments received during the public review period, has determined that the mitigated negative declaration has adequately evaluated the potential impacts of the Gilroy Square project and that there is no substantial evidence that the project will have a significant effect on the environment with the mitigation measures included; and WHEREAS, the location and custodian of the documents or other materials which constitute the record of proceedings upon which the project approval is based is the office of the City Clerk. NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Gilroy hereby adopts the mitigated negative declaration and mitigation monitoring and reporting program prepared by the City of Gilroy environmental consultant, EMC Planning Group January 2023 and revisions dated March 7, 2023, to analyze the proposed Gilroy Square project. PASSED AND ADOPTED by the City Council of the City of Gilroy at a regular meeting duly held on the 5th day of June 2023 by the following roll call vote: AYES:COUNCIL MEMBERS: NOES:COUNCIL MEMBERS: ABSTAIN:COUNCIL MEMBERS: ABSENT:COUNCIL MEMBERS: APPROVED: Marie Blankley, Mayor ATTEST: _______________________ Thai Nam Pham, City Clerk 9.3 p. 346 of 794 Resolution No. 2023-XX Mitigated Negative Declaration and Development Approvals of Gilroy Square Project at 6970 Camino Arroyo City Council Regular Meeting | June 5, 2023 Page 3 of 3 Attachments: 1. Mitigated Negative Declaration - Revised 2. Mitigation Monitoring and Reporting Program 9.3 p. 347 of 794 Community Development Department Planning Division (408) 846-0440 MITIGATED NEGATIVE DECLARATION City of Gilroy 7351 Rosanna St. Gilroy, CA 95020 City File Number: File No. Z 22-02, TM-21-02, and AS 21-13 Project Description: Name of Project: Gilroy Square Nature of Project: Application for a six-lot subdivision, and Architectural and Site Review to establish the development plan for Phase II of the PUD for development on four of the lots. The proposed project includes two, four-story hotels, a drive-through fast food restaurant, a convenience store, and two, one-story speculative warehouse buildings. The warehouse buildings are proposed as future development. Project Location: Location: 6970 Camino Arroyo in the city of Gilroy. Assessor's Parcel Number: 841-70-049 Entity or Person(s) Undertaking Project: Name: Jaspal Singh Sidhu Address: 1024 Iron Point Road, Folsom, CA 95630 Staff Planner: Kraig Tambornini, Senior Planner Initial Study: An initial study of this project was undertaken and prepared for the purpose of ascertaining whether this project might have a significant effect on the environment. A copy of this study is attached. 9.3 p. 348 of 794 Gilroy Square 2 March 2023 Mitigated Negative Declaration Findings & Reasons: The initial study identified potentially significant effects on the environment. However, this project has been mitigated (see Mitigation Measures below which avoid or mitigate the effects) to a point where no significant effects will occur. On the basis of the whole record, there is no substantial evidence the project will have a significant effect on the environment. The following reasons will support these findings: The proposal is a logical component of the existing land use of this area. Identified adverse impacts are proposed to be mitigated on-site and a mitigation monitoring and reporting program have been prepared. The proposed project is consistent with the adopted goals and policies of the General Plan of the City of Gilroy. City staff independently reviewed the Initial Study, and this Mitigated Negative Declaration reflects the independent judgment of the City of Gilroy. With the application of the following Mitigation Measures the proposed project will not have any significant impacts on the environment. The Gilroy Planning Division is the custodian of the documents and other material that constitute the record of proceedings upon which this decision is based. Air Quality Refer to Mitigation Measure GHG-1. Biological Resources BIO -1 To avoid/minimize impacts to burrowing owls potentially occurring within the project site, the project applicant shall retain a biologist qualified in ornithology to conduct surveys for burrowing owl. The approved biologist shall conduct a two-visit (i.e., morning and evening) presence/absence survey at areas of suitable habitat on and adjacent to the project site boundary no less than 14 days prior to the start of construction or ground disturbance activities. Surveys shall be conducted according to methods described in the Burrowing Owl Survey Protocol and Mitigation Guidelines (California Burrowing Owl Consortium 1993) and the Staff Report on Burrowing Owl Mitigation (California Department of Fish and Wildlife 2012). The applicant shall submit evidence of completion of the preconstruction survey to the City of Gilroy Planning Department prior to issuance of a grading permit. Because burrowing owls occupy habitat year-round, seasonal no-disturbance buffers, as outlined in the Burrowing Owl Survey Protocol and Mitigation Guidelines (California Burrowing Owl Consortium 1993) and the Staff Report on Burrowing Owl Mitigation (California Department of Fish and Wildlife 2012), shall be in place around occupied habitat prior to and during any ground disturbance activities. The following table includes buffer areas based on the time of year and level of disturbance (California Department of Fish and Wildlife 2012), unless a qualified biologist approved by the California Department of Fish and Wildlife verifies through non-invasive measures that either: 1) birds have not begun egg laying and incubation; or 9.3 p. 349 of 794 Gilroy Square 3 March 2023 Mitigated Negative Declaration 2) that juveniles from the occupied burrows are foraging independently and are capable of independent survival. LLooccaattiioonn TTiimmee ooff YYeeaarr LLeevveell ooff DDiissttuurrbbaannccee BBuuffffeerrss ((mmeetteerrss)) LLooww MMeedd HHiigghh NNeessttiinngg SSiitteess AApprriill 11 –– AAuugg 1155 220000 mm 550000 mm 550000 mm NNeessttiinngg SSiitteess AAuugg 1166 –– OOcctt 1155 220000 mm 220000 mm 550000 mm NNeessttiinngg SSiitteess OOcctt 1166 –– MMaarr 3311 5500 mm 110000 mm 550000 mm If burrowing owl is found and avoidance is not possible, burrow exclusion may be conducted by qualified biologists only during the non-breeding season, before breeding behavior is exhibited and after the burrow is confirmed empty through non-invasive methods, such as surveillance. Occupied burrows shall be replaced with artificial burrows at a ratio of one collapsed burrow to one constructed artificial burrow (1:1). Evicted burrowing owls may attempt to colonize or re-colonize an area that would be impacted, thus ongoing surveillance during project activities shall be conducted at a rate sufficient to detect burrowing owls if they return. If surveys locate occupied burrows in or near construction areas, consultation with the CDFW shall occur to interpret survey results and develop a project-specific avoidance and minimization approach. BIO-2 To avoid impacts to nesting birds during the nesting season (January 15 through September 15), to the extent feasible, construction activities that include any vegetation removal or ground disturbance (such as grading or grubbing) shall be conducted between September 16 and January 14, which is outside of the bird nesting season. If construction activities commence during the bird nesting season, then a qualified biologist shall conduct a pre-construction survey for nesting birds to ensure that no nests would be disturbed during project construction. If construction activities are scheduled during the nesting season (February 15 to August 30 for small bird species such as passerines; January 15 to September 15 for owls; and February 15 to September 15 for other raptors), a qualified biologist shall conduct nesting bird surveys. Two surveys for active nests of such birds shall occur within 10 days prior to start of construction, with the second survey conducted with 48 hours prior to start of construction. Appropriate minimum survey radius surrounding the work area is typically 250 feet for passerines, 500 feet for smaller raptors, and 1,000 feet for larger raptors. Surveys shall be conducted at the appropriate times of day to observe nesting activities. If no nesting activity is observed, a report shall be submitted to the City of Gilroy and disturbance activities may commence. If the qualified biologist documents active nests within the project site or in nearby surrounding areas, a minimum no-disturbance buffer of 250 feet around active nests of non-listed bird species and a 500-foot no-disturbance buffer around active nests of non-listed raptors shall be established. The buffer shall be clearly marked and maintained until the young have fledged and are foraging independently. Prior to construction, the qualified biologist shall conduct baseline monitoring of each nest to characterize “normal” bird behavior and establish a buffer 9.3 p. 350 of 794 Gilroy Square 4 March 2023 Mitigated Negative Declaration distance, which allows the birds to exhibit normal behavior. The qualified biologist shall monitor the nesting birds daily, or as otherwise required by the California Department of Fish and Wildlife, during construction activities and increase the buffer if birds show signs of unusual or distressed behavior (e.g., defensive flights and vocalizations, standing up from a brooding position, and/or flying away from the nest). If buffer establishment is not possible, the qualified biologist or construction foreman shall have the authority to cease all construction work in the area until the young have fledged and the nest is no longer active. This measure shall be implemented by the developer prior to start of construction activities. Geology and Soils GEO-1 The developer shall prepare an erosion control plan that details appropriate methods to prevent and/or minimize erosion. The erosion control plan is subject to the review and approval of the City of Gilroy Public Works Department prior to the issuance of a grading permit. GEO-2 Prior to issuance of a grading permit, the developer shall implement the recommendations outlined in the geotechnical report prepared for the proposed project including, but not limited to: Recompact the surface soils; Fill material to be excavated and stockpiled so that the native soils can be prepared properly, with inspection of the bottom of the excavation by a qualified geotechnical engineer to verify no additional removal is required; and Replace the upper 30 inches of soil within slab-on-grade and exterior flatwork areas with non-expansive fill to reduce the potential soil movement. Greenhouse Gas Emissions GHG-1 The proposed project shall be designed to meet the following performance standards: a.With exception of the planned fast-food use, no permanent natural gas infrastructure shall be permitted as part of the improvement plans for any other individual project uses. These uses shall be all electric; and b.Electric vehicle infrastructure (e.g., electric vehicle parking spaces, charging station infrastructure, chargers, etc.) consistent with CALGreen Tier 2 mandatory standards in effect at the time individual building permits are issued, shall be installed at each individual proposed use. GHG-2 The applicant shall: a. Prepare a Greenhouse Gas (GHG) Reduction Plan which identifies one or more GHG reduction actions that will be taken to reduce GHG emissions from the proposed fast food use by a minimum of 28.9 MT CO2e per year to offset emissions produced by using natural gas. The GHG Reduction Plan shall prioritize on-site GHG reduction design features. 9.3 p. 351 of 794 Gilroy Square 5 March 2023 Mitigated Negative Declaration In lieu of or in addition to one or more of the on-site measures above, the applicant may make direct investments in off-site GHG reduction activities/programs in the vicinity. Examples include building retrofit programs that pay for cool roofs, solar panels, solar water heaters, smart meters, energy efficient lighting energy efficient windows, and insulation. Other examples include financing programs for installing electric vehicle charging stations, electrifying school buses, or planting local urban forests. The applicant may retain a qualified air quality / GHG professional to quantify the GHG reductions from implementing the Reduction Plan using substantial evidence to be included in the Reduction Plan. If the applicant elects to quantify the GHG emissions reductions from on-site measures and/or investments in off-site reduction programs and the reductions are less than insufficient to reduce project emissions by a minimum of 28.9 MT CO2e per year, the applicant may secure the reduction balance by purchasing and retiring carbon offset credits. The carbon offset credits shall meet the following standards: Carbon offset credits shall be issued by a recognized, reputable and accredited registry that mandates the use of established protocols for quantifying and issuing the offset credits. Credits issued based on protocols approved by the California Air Resources Board should be prioritized. Examples of such registries include the Climate Action Reserve, American Carbon Registry, and Vierra. The carbon offset credits should be generated from projects developed in the United States. Credits from projects developed internationally should not be used unless the applicant demonstrates with substantial evidence that sufficient carbon offsets from projects in the United States are unavailable. International offsets must be quantified and issued using established protocols that are recognized in the United States and that are issued by recognized, reputable and accredited registries. All carbon offset credits purchased to reduce GHG emissions, must meet the criteria of being real, quantifiable, permanent, verifiable, enforceable, and additional, consistent with the standards set forth in Health and Safety Code section 38562, subdivisions (d)(1) and (d)(2). Prior to the City issuing a building permit for the fast food use, the applicant shall submit the GHG Reduction Plan for review and approval of the City of Gilroy. If carbon offsets are proposed, prior to approval of a building permit, the applicant shall provide an executed contract or other certification to the City Planner that the requisite volume carbon offset credits have been purchased. b. The planned fast food use shall include all electricity pre-wiring necessary so that the building is ready for a future retrofit to all-electric supply infrastructure sufficient to replace natural gas use in the future. Prior to issuing a building 9.3 p. 352 of 794 Gilroy Square 6 March 2023 Mitigated Negative Declaration permit for the fast food use, the City shall verify that project improvement plans meet the pre-wiring requirement. Hydrology and Water Quality HYDRO-1 All stormwater on the project site must be treated aboveground in an approved low-impact development treatment device prior to entering stormwater chambers. The proposed project must show proof of compliance with this requirement on the project plans prior to issuance of a grading permit with approval by the City of Gilroy Public Works Department. HYDRO-2 The project proponent shall prepare and submit Erosion Control Plans to the City of Gilroy Public Works Department prior to the issuance of a grading permit. The Erosion Control Plans shall illustrate how the project’s grading phases would prevent or minimize erosion and siltation on- and off-site, such as the inclusion of Best Management Practices. HYDRO-3 The project proponent shall prepare and submit a Storm Water Pollution Prevention Plan for review and approval by the City of Gilroy Public Works Department prior to issuance of a grading permit. The Storm Water Pollution Prevention Plan shall identify construction and post-construction Best Management Practices to prevent water pollution at the source Noise N-1 Prior to issuance of a building permit for the two proposed hotels, the building plans shall include air conditioning or mechanical ventilation, subject to review and approval by the building department. Date Prepared: March 2023 Review Period: January 27, 2023 – February 27, 2023 Date Adopted by City Council: Kraig Tambornini Senior Planner Kraig.Tambornini@ci.gilroy.ca.us 9.3 p. 353 of 794 Table of Contents MITIGATION MONITORING AND REPORTING PROGRAM .................................................. 1 1.1 Introduction ............................................................................................................................... 1 1.2 Monitoring Program ................................................................................................................. 1 1.3 Monitoring Program Procedures ............................................................................................. 1 1.4 Monitoring Checklist ................................................................................................................. 2 9.3 p. 354 of 794 9.3 p. 355 of 794 Mitigation Monitoring and Reporting Program 1 EMC Planning Group Gilroy Square March 2023 Mitigation Monitoring and Reporting Program 1.1 Introduction CEQA Guidelines section 15097 requires public agencies to adopt reporting or monitoring programs when they approve projects subject to an environmental impact report or a negative declaration that includes mitigation measures to avoid significant adverse environmental effects. The reporting or monitoring program is to be designed to ensure compliance with conditions of project approval during project implementation in order to avoid significant adverse environmental effects. The law was passed in response to historic non-implementation of mitigation measures presented in environmental documents and subsequently adopted as conditions of project approval. In addition, monitoring ensures that mitigation measures are implemented and thereby provides a mechanism to evaluate the effectiveness of the mitigation measures. A definitive set of project conditions would include enough detailed information and enforcement procedures to ensure the measure's compliance. This monitoring program is designed to provide a mechanism to ensure that mitigation measures and subsequent conditions of project approval are implemented. 1.2 Monitoring Program The basis for this monitoring program is the mitigation measures included in the project mitigated negative declaration. These mitigation measures are designed to eliminate or reduce significant adverse environmental effects to less than significant levels. These mitigation measures become conditions of project approval, which the project proponent is required to complete during and after implementation of the proposed project. The attached checklist is proposed for monitoring the implementation of the mitigation measures. This monitoring checklist contains all appropriate mitigation measures in the mitigated negative declaration. 1.3 Monitoring Program Procedures The City of Gilroy shall use the attached monitoring checklist for the proposed project. The monitoring program should be implemented as follows: 9.3 p. 356 of 794 Mitigation Monitoring and Reporting Program 2 EMC Planning Group Gilroy Square March 2023 1. The Gilroy Community Development Department should be responsible for coordination of the monitoring program, including the monitoring checklist. The Community Development Department should be responsible for completing the monitoring checklist and distributing the checklist to the responsible individuals or agencies for their use in monitoring the mitigation measures. 2. Each responsible individual or agency will then be responsible for determining whether the mitigation measures contained in the monitoring checklist have been complied with. Once all mitigation measures have been complied with, the responsible individual or agency should submit a copy of the monitoring checklist to the Community Development Department to be placed in the project file. If the mitigation measure has not been complied with, the monitoring checklist should not be returned to the Community Development Department. 3. The Gilroy Community Development Department will review the checklist to ensure that appropriate mitigation measures and additional conditions of project approval included in the monitoring checklist have been complied with at the appropriate time, e.g., prior to issuance of a use permit, etc. Compliance with mitigation measures is required for project approvals. 4. If a responsible individual or agency determines that a non-compliance has occurred, a written notice should be delivered by certified mail to the project proponent within 10 days, with a copy to the Community Development Department, describing the non-compliance and requiring compliance within a specified period of time. If non-compliance still exists at the expiration of the specified period of time, construction may be halted and fines may be imposed at the discretion of the City of Gilroy. 1.4 Monitoring Checklist Step 1 – Prior to Issuance of a Grading Permit BIO-1 To avoid/minimize impacts to burrowing owls potentially occurring within the project site, the project applicant shall retain a biologist qualified in ornithology to conduct surveys for burrowing owl. The approved biologist shall conduct a two-visit (i.e., morning and evening) presence/absence survey at areas of suitable habitat on and adjacent to the project site boundary no less than 14 days prior to the start of construction or ground disturbance activities. Surveys shall be conducted according to methods described in the Burrowing Owl Survey Protocol and Mitigation Guidelines (California Burrowing Owl Consortium 1993) and the Staff Report on Burrowing Owl Mitigation (California Department of Fish and Wildlife 2012). The applicant shall submit evidence of completion of the preconstruction survey to the City of Gilroy Planning Department prior to issuance of a grading permit. Because burrowing owls occupy habitat year-round, seasonal no-disturbance buffers, as outlined in the Burrowing Owl Survey Protocol and Mitigation Guidelines (California Burrowing Owl Consortium 1993) 9.3 p. 357 of 794 Mitigation Monitoring and Reporting Program 3 EMC Planning Group Gilroy Square March 2023 and the Staff Report on Burrowing Owl Mitigation (California Department of Fish and Wildlife 2012), shall be in place around occupied habitat prior to and during any ground disturbance activities. The following table includes buffer areas based on the time of year and level of disturbance (California Department of Fish and Wildlife 2012), unless a qualified biologist approved by the California Department of Fish and Wildlife verifies through non-invasive measures that either: 1) birds have not begun egg laying and incubation; or 2) that juveniles from the occupied burrows are foraging independently and are capable of independent survival. Location Time of Year Level of Disturbance Buffers (meters) Low Med High Nesting Sites April 1 – Aug 15 200 m 500 m 500 m Nesting Sites Aug 16 – Oct 15 200 m 200 m 500 m Nesting Sites Oct 16 – Mar 31 50 m 100 m 500 m If burrowing owl is found and avoidance is not possible, burrow exclusion may be conducted by qualified biologists only during the non-breeding season, before breeding behavior is exhibited and after the burrow is confirmed empty through non-invasive methods, such as surveillance. Occupied burrows shall be replaced with artificial burrows at a ratio of one collapsed burrow to one constructed artificial burrow (1:1). Evicted burrowing owls may attempt to colonize or re-colonize an area that would be impacted, thus ongoing surveillance during project activities shall be conducted at a rate sufficient to detect burrowing owls if they return. If surveys locate occupied burrows in or near construction areas, consultation with the CDFW shall occur to interpret survey results and develop a project-specific avoidance and minimization approach. Party Responsible for Implementation: Project Applicant Party Responsible for Monitoring: City of Gilroy Planning Department Monitoring Notes: BIO-2 To avoid impacts to nesting birds during the nesting season (January 15 through September 15), to the extent feasible, construction activities that include any vegetation 9.3 p. 358 of 794 Mitigation Monitoring and Reporting Program 4 EMC Planning Group Gilroy Square March 2023 removal or ground disturbance (such as grading or grubbing) shall be conducted between September 16 and January 14, which is outside of the bird nesting season. If construction activities commence during the bird nesting season, then a qualified biologist shall conduct a pre-construction survey for nesting birds to ensure that no nests would be disturbed during project construction. If construction activities are scheduled during the nesting season (February 15 to August 30 for small bird species such as passerines; January 15 to September 15 for owls; and February 15 to September 15 for other raptors), a qualified biologist shall conduct nesting bird surveys. Two surveys for active nests of such birds shall occur within 10 days prior to start of construction, with the second survey conducted with 48 hours prior to start of construction. Appropriate minimum survey radius surrounding the work area is typically 250 feet for passerines, 500 feet for smaller raptors, and 1,000 feet for larger raptors. Surveys shall be conducted at the appropriate times of day to observe nesting activities. If no nesting activity is observed, a report shall be submitted to the City of Gilroy and disturbance activities may commence. If the qualified biologist documents active nests within the project site or in nearby surrounding areas, a minimum no-disturbance buffer of 250 feet around active nests of non-listed bird species and a 500-foot no-disturbance buffer around active nests of non-listed raptors shall be established. The buffer shall be clearly marked and maintained until the young have fledged and are foraging independently. Prior to construction, the qualified biologist shall conduct baseline monitoring of each nest to characterize “normal” bird behavior and establish a buffer distance, which allows the birds to exhibit normal behavior. The qualified biologist shall monitor the nesting birds daily, or as otherwise required by the California Department of Fish and Wildlife, during construction activities and increase the buffer if birds show signs of unusual or distressed behavior (e.g., defensive flights and vocalizations, standing up from a brooding position, and/or flying away from the nest). If buffer establishment is not possible, the qualified biologist or construction foreman shall have the authority to cease all construction work in the area until the young have fledged and the nest is no longer active. This measure shall be implemented by the developer prior to start of construction activities. Party Responsible for Implementation: Project Developer Party Responsible for Monitoring: City of Gilroy Planning Department Monitoring Notes: 9.3 p. 359 of 794 Mitigation Monitoring and Reporting Program 5 EMC Planning Group Gilroy Square March 2023 GEO-1 and HYDRO-2 The developer shall prepare an erosion control plan that details appropriate methods to prevent and/or minimize erosion. The erosion control plan shall illustrate how the project’s grading phases would prevent or minimize erosion and siltation on- and off-site, such as the inclusion of Best Management Practices. The erosion control plan is subject to the review and approval of the City of Gilroy Public Works Department prior to the issuance of a grading permit. Party Responsible for Implementation: Project Developer Party Responsible for Monitoring: City of Gilroy Public Works Department Monitoring Notes: GEO-2 Prior to issuance of a grading permit, the developer shall include the following recommendations in project improvement plans and implement them as outlined in the geotechnical report prepared for the proposed project including, but not limited to:  Recompact the surface soils;  Fill material to be excavated and stockpiled so that the native soils can be prepared properly, with inspection of the bottom of the excavation by a qualified geotechnical engineer to verify no additional removal is required; and  Replace the upper 30 inches of soil within slab-on-grade and exterior flatwork areas with non-expansive fill to reduce the potential soil movement. Party Responsible for Implementation: Project Developer Party Responsible for Monitoring: City of Gilroy Public Works Department Monitoring Notes: 9.3 p. 360 of 794 Mitigation Monitoring and Reporting Program 6 EMC Planning Group Gilroy Square March 2023 HYDRO-1 All stormwater on the project site must be treated aboveground in an approved low- impact development treatment device prior to entering stormwater chambers. The developer shall include this measure in project improvement plans and must show proof of compliance with this requirement on the project plans prior to issuance of a grading permit with approval by the City of Gilroy Public Works Department. Party Responsible for Implementation: Project Developer Party Responsible for Monitoring: City of Gilroy Public Works Department Monitoring Notes: HYDRO-3 The project proponent shall prepare and submit a Storm Water Pollution Prevention Plan for review and approval by the City of Gilroy Public Works Department prior to issuance of a grading permit. The Storm Water Pollution Prevention Plan shall identify construction and post-construction Best Management Practices to prevent water pollution at the source. Party Responsible for Implementation: Project Developer Party Responsible for Monitoring: City of Gilroy Public Works Department Monitoring Notes: Step 2 - Prior to Issuance of Building Permits GHG-2 The fast-food developer shall: a. Prepare a Greenhouse Gas (GHG) Reduction Plan which identifies one or more GHG reduction actions that will be taken to reduce GHG emissions from the proposed fast food use by a minimum of 28.9 MT CO2e per year to offset 9.3 p. 361 of 794 Mitigation Monitoring and Reporting Program 7 EMC Planning Group Gilroy Square March 2023 emissions produced by using natural gas. The GHG Reduction Plan shall prioritize on-site GHG reduction design features. In lieu of or in addition to one or more of the on-site measures above, the applicant may make direct investments in off-site GHG reduction activities/programs in the vicinity. Examples include building retrofit programs that pay for cool roofs, solar panels, solar water heaters, smart meters, energy efficient lighting energy efficient windows, and insulation. Other examples include financing programs for installing electric vehicle charging stations, electrifying school buses, or planting local urban forests. The applicant may retain a qualified air quality / GHG professional to quantify the GHG reductions from implementing the Reduction Plan using substantial evidence to be included in the Reduction Plan. If the applicant elects to quantify the GHG emissions reductions from on-site measures and/or investments in off-site reduction programs and the reductions are less than insufficient to reduce project emissions by a minimum of 28.9 MT CO2e per year, the applicant may secure the reduction balance by purchasing and retiring carbon offset credits. The carbon offset credits shall meet the following standards:  Carbon offset credits shall be issued by a recognized, reputable and accredited registry that mandates the use of established protocols for quantifying and issuing the offset credits. Credits issued based on protocols approved by the California Air Resources Board should be prioritized. Examples of such registries include the Climate Action Reserve, American Carbon Registry, and Vierra.  The carbon offset credits should be generated from projects developed in the United States. Credits from projects developed internationally should not be used unless the applicant demonstrates with substantial evidence that sufficient carbon offsets from projects in the United States are unavailable. International offsets must be quantified and issued using established protocols that are recognized in the United States and that are issued by recognized, reputable and accredited registries.  All carbon offset credits purchased to reduce GHG emissions, must meet the criteria of being real, quantifiable, permanent, verifiable, enforceable, and additional, consistent with the standards set forth in Health and Safety Code section 38562, subdivisions (d)(1) and (d)(2). Prior to the City issuing a building permit for the fast food use, the applicant shall submit the GHG Reduction Plan for review and approval of the City of Gilroy. If carbon offsets are proposed, prior to approval of a building permit, the applicant 9.3 p. 362 of 794 Mitigation Monitoring and Reporting Program 8 EMC Planning Group Gilroy Square March 2023 shall provide an executed contract or other certification to the City Planner that the requisite volume carbon offset credits have been purchased. b. The planned fast food use shall include all electricity pre-wiring necessary so that the building is ready for a future retrofit to all-electric supply infrastructure sufficient to replace natural gas use in the future. Prior to issuing a building permit for the fast food use, the City shall verify that project improvement plans meet the pre-wiring requirement. Party Responsible for Implementation: Project Developer Party Responsible for Monitoring: City of Gilroy Planning Department Monitoring Notes: ______________________________________________________________ ______________________________________________________________ ______________________________________________________________ GHG-1 The proposed project shall be designed to meet the following performance standards: a. With exception of the planned fast-food use, no permanent natural gas infrastructure shall be permitted as part of the improvement plans for any other individual project uses. These uses shall be all electric; and b. Electric vehicle infrastructure (e.g., electric vehicle parking spaces, charging station infrastructure, chargers, etc.) consistent with CALGreen Tier 2 mandatory standards in effect at the time individual building permits are issued, shall be installed at each individual proposed use. Party Responsible for Implementation: Project Developer Party Responsible for Monitoring: City of Gilroy Planning Department Monitoring Notes: N-1 Prior to issuance of a building permit for the two proposed hotels, the building plans shall include air conditioning or mechanical ventilation, subject to review and approval by the building department. 9.3 p. 363 of 794 Mitigation Monitoring and Reporting Program 9 EMC Planning Group Gilroy Square March 2023 Party Responsible for Implementation: Project Developer Party Responsible for Monitoring: City of Gilroy Building Department Monitoring Notes: 9.3 p. 364 of 794 RESOLUTION NO. 2023-XX A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GILROY APPROVING A TENTATIVE MAP FOR THE GILROY SQUARE PROJECT 10.18 ACRE PROPERTY LOCATED AT 6970 CAMINO ARROYO, APN: APN 841-70-049 (FILE NUMBER TM 21-02) WHEREAS, on July 29, 2021, Bhagirath Desai, Temple Gilroy LLC submitted an application for the Gilroy Square project requesting planned unit development zone change for the Gilroy Crossings C3-HC-M2 PUD phase II, architectural and site review for the PUD amendment, and tentative map to create six parcels for proposed development of a drive-through restaurant, vehicle fueling station with a convenience store and carwash, two 4 story hotels with 200 rooms, and two speculative industrial buildings, all of which would be on separate new parcels; and WHEREAS, in compliance with the Subdivision Map Act the tentative map was referred to all utility and service providers for review and comment, including PG&E, Spectrum, Verizon, and local agencies, and no service issues or changes have been identified or required as a result of this review; and WHEREAS, on July 7, 2022, the application submittal was accepted as complete; and WHEREAS, an initial study/mitigated negative declaration (MND) and mitigation monitoring and reporting program (MMRP) has been adopted for the project by separate resolution, and the mitigation monitoring and reporting program shall apply to approve of project zoning entitlements, which incorporates the mitigation measures identified in the MND to reduce the project potential environmental impacts to less than significant, in compliance with the California Environmental Quality Act; and WHEREAS, on May 4, 2023, the Planning Commission held a duly noticed public meeting, at which time the Planning Commission received and considered the staff report as well as all evidence received including written and oral public testimony on the Gilroy Square project mitigated negative declaration and the project zoning applications, and voted 6-0-1 to recommend that the City Council adopt the mitigated negative declaration and approve the zoning entitlements for the project; and WHEREAS, on June 5, 2023, the City Council held a duly noticed public meeting, at which time the Council received and considered the staff report as well as all evidence received including written and oral public testimony on the Gilroy Square project mitigated negative declaration and the project zoning applications; and WHEREAS, the location and custodian of the documents or other materials which constitute the record of proceedings upon which the project approval is based is the office of the City Clerk. 9.3 p. 365 of 794 Resolution No. 2023-XX Gilroy Square Project – Tentative Map City Council Regular Meeting | June 5, 2023 Page 2 of 3 NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Gilroy hereby approves Tentative Map TM 21-02, pursuant to Gilroy City Code Chapter 21 and subject to all conditions for filing of a final map as identified in Exhibit A of the related entitlement AS 21-13, based on the fact that the findings required for denial of the map pursuant to Government Code Section 66474 are not made, as follows: A. Finding that the subdivision is not consistent with applicable general and specific plans as specified in 65451 cannot be made given the fact that the project implements the general plan commercial services and general industrial land use designations; B. Finding that the design or improvement of the subdivision is not consistent with applicable general and specific plans cannot be made based on the fact that the project has been reviewed by all city departments and service providers, which have confirmed existing capacity exists for serve site buildout as proposed and conditioned, and that the existing and proposed improvements meet City standards for the project and as anticipated for development within the PUD overlay district; C. Finding that the site is not physically suitable for the type of development cannot be made. The site is physically suitable for this type of development because it is generally consistent with the City’s Zoning Ordinance, Subdivision and Land Development Code; D. Finding that the site is not physically suitable for the proposed density of development cannot be made as the project does not include any residential density and the commercial and industrial development are within the allowable floor area ratios; E. Finding that the design of the subdivision or the proposed improvements are likely to cause substantial environmental damage or substantially and avoidably injure fish or wildlife or their habitat cannot be made. Environmental review has been prepared that includes mitigation measures to avoid any such impacts, the site is within a developed urban area and is not in or adjacent unique sensitive habitat areas, and the project shall pay habitat permit impact fees applicable to the project pursuant to the Santa Clara Valley Habitat Plan which is adopted to mitigate impacts of development on local flora and fauna; F. Finding that the design of the subdivision or type of improvements are likely to cause serious public health problems cannot be made given that the site is located within an urban context and has access to urban services including sewer and water; and 9.3 p. 366 of 794 Resolution No. 2023-XX Gilroy Square Project – Tentative Map City Council Regular Meeting | June 5, 2023 Page 3 of 3 G. Finding that the design of the subdivision or the type of improvements will conflict with easements, acquired by the public at large, for access through or use of, property within the proposed subdivision cannot be made given that there are no existing access easements encumbering this property. Easements for pedestrian access will be provided. This subsection shall apply only to easements of record or to easements established by judgment of a court of competent jurisdiction and no authority is hereby granted to a legislative body to determine that the public at large has acquired easements for access through or use of property within the proposed subdivision. PASSED AND ADOPTED by the City Council of the City of Gilroy at a regular meeting duly held on the 5th day of June 2023 by the following roll call vote: AYES:COUNCIL MEMBERS: NOES:COUNCIL MEMBERS: ABSTAIN:COUNCIL MEMBERS: ABSENT:COUNCIL MEMBERS: APPROVED: Marie Blankley, Mayor ATTEST: _______________________ Thai Nam Pham, City Clerk 9.3 p. 367 of 794 RESOLUTION NO. 2023-__ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GILROY APPROVING A TENTATIVE MAP FOR THE GILROY SQUARE PROJECT 10.18 ACRE PROPERTY LOCATED AT 6970 CAMINO ARROYO, APN: APN 841-70-049 (FILE NUMBER TM 21-02) WHEREAS, on July 29, 2021, Bhagirath Desai, Temple Gilroy LLC submitted an application for the Gilroy Square project requesting planned unit development zone change for the Gilroy Crossings C3-HC-M2 PUD phase II, architectural and site review for the PUD amendment, and tentative map to create six parcels for proposed development of a drive-through restaurant, vehicle fueling station with a convenience store and carwash, two 4 story hotels with 200 rooms, and two speculative industrial buildings, all of which would be on separate new parcels; and WHEREAS, in compliance with the Subdivision Map Act the tentative map was referred to all utility and service providers for review and comment, including PG&E, Spectrum, Verizon, and local agencies, and no service issues or changes have been identified or required as a result of this review; and WHEREAS, on July 7, 2022, the application submittal was accepted as complete; and WHEREAS, an initial study/mitigated negative declaration (MND) and mitigation monitoring and reporting program (MMRP) has been adopted for the project by separate resolution, and the mitigation monitoring and reporting program shall apply to approve of project zoning entitlements, which incorporates the mitigation measures identified in the MND to reduce the project potential environmental impacts to less than significant, in compliance with the California Environmental Quality Act; and WHEREAS, on May 4, 2023, the Planning Commission held a duly noticed public meeting, at which time the Planning Commission received and considered the staff report as well as all evidence received including written and oral public testimony on the Gilroy Square project mitigated negative declaration and the project zoning applications, and voted 6-0-1 to recommend that the City Council adopt the mitigated negative declaration and approve the zoning entitlements for the project; and WHEREAS, on June 5, 2023, the City Council held a duly noticed public meeting, at which time the Council received and considered the staff report as well as all evidence received including written and oral public testimony on the Gilroy Square project mitigated negative declaration and the project zoning applications; and WHEREAS, the location and custodian of the documents or other materials which constitute the record of proceedings upon which the project approval is based is the office of the City Clerk. 9.3 p. 368 of 794 CITY COUNCIL RESOLUTION NO. 2023-__ NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Gilroy hereby approves Tentative Map TM 21-02, pursuant to Gilroy City Code Chapter 21 and subject to all conditions for filing of a final map as identified in Exhibit A of the related entitlement AS 21-13, based on the fact that the findings required for denial of the map pursuant to Government Code Section 66474 are not made, as follows: A. Finding that the subdivision is not consistent with applicable general and specific plans as specified in 65451 cannot be made given the fact that the project implements the general plan commercial services and general industrial land use designations; B. Finding that the design or improvement of the subdivision is not consistent with applicable general and specific plans cannot be made based on the fact that the project has been reviewed by all city departments and service providers, which have confirmed existing capacity exists for serve site buildout as proposed and conditioned, and that the existing and proposed improvements meet City standards for the project and as anticipated for development within the PUD overlay district; C. Finding that the site is not physically suitable for the type of development cannot be made. The site is physically suitable for this type of development because it is generally consistent with the City’s Zoning Ordinance, Subdivision and Land Development Code; D. Finding that the site is not physically suitable for the proposed density of development cannot be made as the project does not include any residential density and the commercial and industrial development are within the allowable floor area ratios; E. Finding that the design of the subdivision or the proposed improvements are likely to cause substantial environmental damage or substantially and avoidably injure fish or wildlife or their habitat cannot be made. Environmental review has been prepared that includes mitigation measures to avoid any such impacts, the site is within a developed urban area and is not in or adjacent unique sensitive habitat areas, and the project shall pay habitat permit impact fees applicable to the project pursuant to the Santa Clara Valley Habitat Plan which is adopted to mitigate impacts of development on local flora and fauna; F. Finding that the design of the subdivision or type of improvements are likely to cause serious public health problems cannot be made given that the site is located within an urban context and has access to urban services including sewer and water; and G. Finding that the design of the subdivision or the type of improvements will conflict with easements, acquired by the public at large, for access through or use of, property within the proposed subdivision cannot be made given that there are no existing access easements encumbering this property. Easements for pedestrian 9.3 p. 369 of 794 CITY COUNCIL RESOLUTION NO. 2023-__ access will be provided. This subsection shall apply only to easements of record or to easements established by judgment of a court of competent jurisdiction and no authority is hereby granted to a legislative body to determine that the public at large has acquired easements for access through or use of property within the proposed subdivision. PASSED AND ADOPTED by the City Council of the City of Gilroy at a regular meeting duly held on the 5th day of June 2023 by the following roll call vote: AYES: COUNCIL MEMBERS: NOES: COUNCIL MEMBERS: ABSTAIN: COUNCIL MEMBERS: ABSENT: COUNCIL MEMBERS: APPROVED: Marie Blankley, Mayor ATTEST: _______________________ Thai Nam Pham, City Clerk 9.3 p. 370 of 794 RESOLUTION NO. 2023-__ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GILROY APPROVING AN ARCHITECTURAL AND SITE APPROVAL OF A PLANNED UNIT DEVELOPMENT PERMIT FOR THE GILROY SQUARE PROJECT ON 10.18 ACRES OF PROPERTY LOCATED AT 6970 CAMINO ARROYO, APN: 841-70-049 (FILE NUMBER AS 21-13) WHEREAS, on July 29, 2021, Bhagirath Desai, Temple Gilroy LLC submitted an application for the Gilroy Square project requesting planned unit development zone change for the Gilroy Crossings C3-HC-M2 PUD phase II, architectural and site review for the Planned Unit Development (PUD) amendment, and tentative map to create six parcels for proposed development of a drive-through restaurant, vehicle fueling station with a convenience store and carwash, two 4 story hotels with 200 rooms, and two speculative industrial buildings, all of which would be on separate new parcels; and WHEREAS, on July 7, 2022, the application submittal was accepted as complete; and WHEREAS, an initial study/mitigated negative declaration (MND) and mitigation monitoring and reporting program (MMRP) has been adopted for the project by separate resolution, and the mitigation monitoring and reporting program shall apply to approve of project zoning entitlements, which incorporates the mitigation measures identified in the MND to reduce the project potential environmental impacts to less than significant, in compliance with the California Environmental Quality Act; and WHEREAS, on May 4, 2023, the Planning Commission held a duly noticed public meeting, at which time the Planning Commission received and considered the staff report as well as all evidence received including written and oral public testimony on the Gilroy Square zoning amendment and related entitlements and voted 6-0-1 to recommend approval of the project to the City Council; and WHEREAS, on June 5, 2023, the City Council held a duly noticed public meeting, at which time the Council received and considered the staff report as well as all evidence received including written and oral public testimony on the Gilroy Square project mitigated negative declaration and the project zoning applications; and WHEREAS, the location and custodian of the documents or other materials which constitute the record of proceedings upon which the project approval is based is the office of the City Clerk. NOW, THEREFORE, BE IT RESOLVED that the City Councill of the City of Gilroy hereby approves Architectural and Site Review Planned Unit Development Permit AS 21-13 based on the following findings made pursuant to Gilroy City Code section 30.50.43 (Scope of Review) and Section 30.50.50 (Planned Unit Development) and subject to the conditions identified in Exhibit A to this Resolution: A. The project has been reviewed for compliance with City standards for traffic safety and efficiency including driveway and drive aisle dimensions, 9.3 p. 371 of 794 Resolution No. 2023-XX Architectural and Site Approval – Gilroy Square Project City Council Regular Meeting | June 5, 2023 Page 2 of 57 bicycle and vehicle parking, pedestrian access, emergency vehicle and truck circulation and access, and off-site traffic improvements. Conditions have been included as recommended by the City Engineer and consistent with those recommended in the project traffic report. The project also requires payment of traffic impact fees, and lengthening of a left turn lane queue lane into the site from Camino Arroyo. These conditions are detailed in the draft resolution for approval. As proposed and conditioned the project will provide safe and efficient traffic circulation. Furthermore, As proposed and conditioned parking for vehicles and bicycles will be provided for each building and for drive through service lanes in compliance with City standard parking regulations, building code requirements and design standards; B. Buildings are designed to accommodate signage which shall be subject to separate sign permit and review for compliance with the Gilroy Crossings sign program; and C. As proposed and conditioned, the project includes planned unit development standards and design criteria that includes unique architectural design details for each site and addressing all sides of each building, diverse colors and materials palettes that complement the buildings, and articulation in building wall planes and fenestration details; D. Landscaping details are provided that address stormwater treatment and water efficient landscaping requirements, meeting commercial landscaping standards with minimum 21-foot landscaping proposed along the street frontage, typical 5-foot minimum planters, street trees along the project frontage and perimeter, distributed throughout parking areas, and landscape islands at the ends of parking rows; E. The project as proposed and conditioned complies with drainage and fire protection requirements; F. Environmental impacts of the project have been adequately assessed in the mitigated negative declaration prepared for the proposed development, with mitigation measures and conditions included that ensure any potential impacts would be less than significant; and G. The project satisfied findings for approval of the planned unit development permit as follows: a. Conforms to the Gilroy General Plan in terms of general location and standards of development in that the project is recommended as consistent with the General Plan and will conform to the standard C3/HC commercial and M2 Industrial zoning building setback and height requirements; 9.3 p. 372 of 794 Resolution No. 2023-XX Architectural and Site Approval – Gilroy Square Project City Council Regular Meeting | June 5, 2023 Page 3 of 57 b. Provides development which will fill a specific need of the surrounding area, in that it builds out the site with commercial and industrial uses as anticipated by the General Plan and PUD; c. Does not require urban services beyond those which are currently available, in that the project has been reviewed by appropriate City staff and has been confirmed as within the intensity of development on which sewer and water analyses were based, and sufficient capacity exists for site buildout; d. Provides a harmonious, integrated plan which justifies exceptions, if such are required, to the normal requirements of this chapter. The applicant is proposing development that conforms to the base zoning regulations and as proposed and conditioned does not require exceptions. Further, the site provides internal connectivity between compatible uses as well as adjacent sites; e. Reflects an economical and efficient pattern of land uses in that the proposed intensity of development accommodates allowed uses, including desired visitor accommodation, in compliance with City standards; f. Includes greater provisions for landscaping and open space than would generally be required, in that the site utilizes predominately low water use plants as shown on plan sheet L1.00, incorporates bioretention areas in site landscaping, and provides more than 18% of the site in landscaping exceeding the 8% minimum standard required pursuant to section 30.38.60; g. Utilizes creative, aesthetic design principles to create attractive buildings, open space and site design to blend with the character of surrounding areas; in that the design and architecture includes high quality materials, fully articulated facades, screening of exterior equipment and is compatible with the design in Gilroy Crossings Phase 1 shopping center; h. Would not create traffic congestion, noise, odor, or other adverse effects on surrounding areas as the project has been conditioned to avoid any conflicts or issues and accommodate anticipated traffic flows; and i. Provides adequate access, parking, landscaping, trash areas and storage, as necessary, as shown on plans and conditioned. 9.3 p. 373 of 794 Resolution No. 2023-XX Architectural and Site Approval – Gilroy Square Project City Council Regular Meeting | June 5, 2023 Page 4 of 57 PASSED AND ADOPTED by the City Council of the City of Gilroy at a regular meeting duly held on the 5th day of June 2023 by the following roll call vote: AYES:COUNCIL MEMBERS: NOES:COUNCIL MEMBERS: ABSTAIN:COUNCIL MEMBERS: ABSENT:COUNCIL MEMBERS: APPROVED: Marie Blankley, Mayor ATTEST: _______________________ Thai Nam Pham, City Clerk 9.3 p. 374 of 794 Resolution No. 2023-XX Architectural and Site Approval – Gilroy Square Project City Council Regular Meeting | June 5, 2023 Page 5 of 57 EXHIBIT A AS 21-13 Gilroy Square (Gilroy Crossings Phase II-PUD) PLANNING CONDITIONS The following GENERAL conditions authorize specific terms of the project ENTITLEMENT(S). 1.APPROVED PROJECT: The approval is granted for Gilroy Crossings Planned Unit Development Phase II, 10.18 acre site located on the east side of Camino Arroyo, which includes a tentative map to create 6 parcels, architectural and site plan approval establishing planned unit development standards for a new restaurant with a drive through, a gas station with convenience store and car wash, two four story hotels and two lots for future industrial uses that shall be subject to C3/HC commercial and M2 industrial development standards, as specifically shown on the approved project development plans as follows: •Architectural Plans prepared for Gilroy Square by ACE Design LLC dated 1/26/23 consisting of 36 sheets; •Civil Plans prepared for Gilroy Square by ACE Design LLC, dated 2/9/23 consisting of 9 sheets; •Landscape Plan prepare for Gilroy Square Development by Quadriga, dated 7/9/21 consisting of 1 sheet; •Photometric Plan prepared for Gilroy Square by ACE Design LLC, dated 1/23/23 consisting of 2 sheets; •Materials Boards for Burger King, C Store, Canopy, Carwash, Holiday Inn Suite, Residence Inn, Future Warehouse 1 and Future Warehouse 2, stamped approved in the project file; and •Tentative Subdivision Map for 6970 Camino Arroyo by Rose’s Engineering dated 7/23/22 Sheet 1. Build-out of the project shall conform to the plans, except as otherwise specified in these conditions. Any future adjustment or modification to the plans, including any changes made at time of building permit submittal, shall be considered by the Community Development Director or designee, may require separate discretionary approval, and shall conform to all City, State, and Federal requirements, including subsequent City Code requirements or policies adopted by City Council. 2.PERMIT EXPIRATION: The expiration date of this approval is two years from the decision date of the City Council. If any development for which architectural and site approval has been granted has not obtained building permits within two (2) years from the date of approval, by June 5, 2025, the approval shall be deemed automatically revoked. Upon application, an extension of time may be granted by the Community 9.3 p. 375 of 794 Resolution No. 2023-XX Architectural and Site Approval – Gilroy Square Project City Council Regular Meeting | June 5, 2023 Page 6 of 57 Development Director or designee. Should Developer intend to request an extension to the permit expiration date, Developer must submit to the Planning Division a written application with applicable fees prior to the expiration date. Only timely requests may be considered pursuant to the City Code. 3.RELATED ENTITLEMENTS: This permit is subject to the findings conditions of approval, and mitigation measures of concurrent related entitlements TM 21-02, and the Z 22-02 planned unit development, or any subsequent amendments. 4.SUBSEQUENT ENTITLEMENTS: Subsequent site development, including the speculative industrial parcels if building permit applications are not filed prior to occupancy of the commercial phase of development and in accordance with approved plans, shall be subject to separate staff level administrative architectural and site permit review. 5.COMPLIANCE WITH CONDITIONS: If Developer, owner or tenant fails to comply with any of the conditions of this permit, the Developer, owner or tenant shall be subject to permit revocation or enforcement actions pursuant to the City Code. All costs associated with any such actions shall be the responsibility of Developer, owner or tenant. 6.INDEMNIFICATION: Developer agrees, as a condition of permit approval, at Developer’s own expense, to defend, indemnify, and hold harmless the City of Gilroy (“the City”) and its officers, contractors, consultants, attorneys, employees and agents from any and all claim(s), action(s) or proceeding(s) brought against the City or its officers, contractors, consultants, attorneys, employees, or agents to challenge, attack, set aside, void or annul the approval of this resolution or any condition attached thereto or any proceedings, acts or determinations taken, including actions taken under the California Environmental Quality Act of 1970, as amended, done or made prior to the approval of such resolution that were part of the approval process. 7.SIGNS: No signs are approved as part of this application. Prior to issuance of a sign permit for this site, Developer shall propose well-designed, quality signs that comply with the allowances of the City Code and Gilroy Crossings (Regency) Sign Program, subject to the satisfaction of the Community Development Director or designee. 8.WATER LIMITATIONS: Developer shall be advised that the approval is subject to the drought emergencies provisions pursuant to the Gilroy City Code Chapter 27.98. The following conditions shall be addressed PRIOR TO ISSUANCE of any BUILDING PERMIT, GRADING PERMIT or IMPROVEMENT PLAN, whichever is first issued, or as otherwise specified in the condition. 9.3 p. 376 of 794 Resolution No. 2023-XX Architectural and Site Approval – Gilroy Square Project City Council Regular Meeting | June 5, 2023 Page 7 of 57 9.CONDITIONS OF APPROVAL: Developer shall include a plan sheet(s) that includes a reproduction of all conditions of approval of this permit, as adopted by the decision-maker. 10.MULTI-PHASE DEVELOPMENT: Construction of the project may be done in multiple phases. The applicant shall submit a phasing plan for city review and approval at time of submittal of Improvement Plans or prior to issuance of the first building permit, whichever occurs first. Each phase of development must demonstrate grade and landscape connectivity with adjacent site improvements. The first development in the commercial phase shall be responsible for completion of all required off-site, frontage landscaping and sidewalks for the entire phase, and shared bioswale, parking or drive aisle improvements adjacent to the subject parcel. 11.PUBLIC ART/PUD AMENITY: In compliance with City Code 30.26 (PUD amenity) and other City policies, prior to issuance of grading permits the developer shall submit a process, timetable, and evidence of commitment acceptable to the City to ensure installation of a suitable, significant piece of public-oriented sculpture or similar public art installation prior to occupancy. Preliminary concepts, artist, and type of work shall be submitted to the Community Development Director for review. All public art must be reviewed and approved by the City of Gilroy Arts and Culture Commission prior to issuance of building permits. 12.HABITAT PERMIT: Concurrent with or prior to an application for a grading permit, Developer shall obtain a final Habitat Permit approval and submit payment of mitigation fees. The grading permit will be issued only after approval of the Habitat Plan permit and payment of assessed fees. The applicant shall be responsible for all costs associated with review and issuance of the permit, including application processing fee and consultant review deposit. The application shall consist of submittal of a Santa Clara Valley Habitat Plan Application For Private Projects and Fees and Conditions. Applications for Private Projects shall be submitted electronically through the agency website]. See the Santa Clara Valley Habitat Agency website: https://www.scv-habitatagency.org for more information. 13.CERTIFICATION OF BUILDING PERMIT PLANS: The project architect shall certify in writing that the architectural design shown in the building permit plans match the plans approved by the Community Development Director or designee/Planning Commission/City Council. Any changes must be clearly noted. The project architect shall also certify that the structural plans are consistent with the architectural plans. In the event of a discrepancy between the structural plans and the architectural plans, the architectural plans shall take precedence, and 9.3 p. 377 of 794 Resolution No. 2023-XX Architectural and Site Approval – Gilroy Square Project City Council Regular Meeting | June 5, 2023 Page 8 of 57 revised structural drawings shall be submitted to the Building Division. 14.SUBSEQUENT ENTITLEMENTS: Developer shall obtain necessary permits prior to initiating any new construction or modifications authorized under this approval, including but not limited to temporary construction trailers, temporary staging areas, model home sales offices, advertising signs of any kind, exterior and interior modifications. Developer shall pay all requisite fees in effect at the time of plan submittal and/or issuance, as applicable. 15.COLORS AND MATERIALS: Plans submitted for building permit applications shall include all exterior building materials and colors, including product and finish manufacturer name, color name and number, and surface finish type (e.g. stucco with sand finish, plaster with smooth finish) to be used in construction. 16.LIGHTING PLAN: Developer shall submit a lighting plan with the application for building permit. This plan should include photometric contours, manufacturer’s specifications on the fixtures, and mounting heights. Parking lot and exterior light fixtures shall be full cutoff type so that lighting is directed downward only, minimizing glare and light pollution, and shall not cast light on any adjacent property or roadway. Developer shall recess or conceal any under-canopy lighting elements so they are not directly visible from any public area. The lighting plan must be approved by the Community Development Director or designee. 17.LANDSCAPE AND LIGHTING PLAN: Prior to issuance of grading permits, Developer shall submit a combined landscape and lighting plan to verify all project onsite lighting shall be of a type and in a location that does not constitute a hazard to vehicular traffic, either on private property or on public property, including streets. Such lighting shall not conflict with drainage plans, landscape plans, tree locations, parking spaces, or any other such land use concerns. 18.BICYCLE RACKS OR STORAGE: Bicycle racks and lockers shall be provided as required by the Building Division and Engineering conditions of approval. Racks shall be “inverted U,” or equivalent as approved by the Community Development Director, and must secure the frame and both wheels. Racks should be located near the building entrance (i.e., within constant visual range) unless it is demonstrated that they create a public hazard or locating them there is otherwise infeasible. If space is unavailable near building entrances, the racks must be designed so that the lock is protected from physical assault. 19.PARKING MANAGEMENT PLAN (SHARED PARKING): Developer shall create a parking management plan describing parking allocation for residents, guests, and/or commercial uses within the project, subject to approval by the Community Development Director or designee. 20.MUTUAL ACCESS: The Developer shall prepare a legal agreement recorded to 9.3 p. 378 of 794 Resolution No. 2023-XX Architectural and Site Approval – Gilroy Square Project City Council Regular Meeting | June 5, 2023 Page 9 of 57 run with the land providing for mutual access as follows: a. Access and maintenance agreement shall be established for the commercial lots and for the two industrial parcels. b. An additional access opportunity shall be provided from the northerly portion site drive aisle to parcel(s) east of the site, on Silacci Way, subject to review and approval by the City Engineer and Community Development Director. c. Agreement shall be approved by the City Attorney, City Engineer and Community Development Director or designee and shall state that it may not be modified without the City’s consent. 21.LOADING ZONES: Prior to issuance of building permit, Developer shall stripe all loading zones, whether situated outside or inside a structure, for loading and unloading activities only and shall post a sign prohibiting storage or other non- loading activity within the designated loading zone. 22.TRASH ENCLOSURE: Prior to building permit issuance, details of an opaque screen trash enclosure are to be shown on construction drawings and approved by the Community Development Director or designee. The trash enclosure should match the architectural design, color, and materials of the primary structure. The trash enclosure for restaurants and other uses with food service shall be equipped with hot water, a drain inlet to the sanitary sewer system, and a locking device. 23.SCREENING OF APPERTUNANCES: Developer shall show screening on construction drawings details as follows: a. Screening for all exterior equipment, including but not limited to mechanical equipment, post indicator valves, backflow prevention devices, utility meters, mailboxes and address directories, etc. b. Ground mounted utility appurtenances such as transformers shall not be visible from any public right-of-way and shall be adequately screened through the use or combination of concrete or masonry walls, berms, and landscaping. c. Backflow preventers shall be painted dark green, except the fire connection which shall be painted yellow. The final placement and design of these items shall be to the satisfaction of the Community Development Director or designee. 24.ROOFTOP EQUIPMENT: Developer shall ensure rooftop mechanical equipment, including but not limited to heating and cooling systems, plumbing vents, ducts, antennas and other appurtenances protruding from the roof are recessed or otherwise screened. Details of the roof equipment and roof screens shall be included in the building permit drawings and approved by the Community Development Director or designee. 25.ROOF AND BUILDING DRAINPIPES: Developer shall install all roof and building drainpipes and downspouts inside building elements. These items shall not be 9.3 p. 379 of 794 Resolution No. 2023-XX Architectural and Site Approval – Gilroy Square Project City Council Regular Meeting | June 5, 2023 Page 10 of 57 visible on any exterior building elevations. 26.RAIN GUTTERS AND DOWNSPOUTS: Developer shall install all roof and building rain gutters and downspouts, vents, and flashing to integrate as closely as possible with building design elements, including matching the color of the adjacent surface. 27.LANDSCAPING: Prior to building permit issuance, proposed landscaping shall be shown on the site plan and submitted with the construction drawings for review and approval by the Community Development Director or designee. 28.LANDSCAPE MULCH: As part of the Landscape Plan submittal, Developer shall clarify a minimum three (3) inch layer of mulch to be applied on all exposed soil surfaces, as required by the State Model Water Efficient Landscape Ordinance (MWELO). 29.INVASIVE PLANT SPECIES: Developer shall not include any invasive plant species, such as those listed by the California Invasive Plant Council. 30.LANDSCAPE DOCUMENTATION PACKAGE: Prior to issuance of building permits or initiation of the proposed use, whichever comes first, Developer shall submit a completed Landscape Documentation Package, including a soil analysis/management report along with appropriate application review fees, to the Community Development Department, including required documentation for compliance verification, and obtain approval of such plans. 31.IRRIGATION SENSORS: Prior to issuance of building permits, developer shall (as part of the irrigation system) indicate on construction drawings sensors that suspend or alter irrigation operation during unfavorable weather conditions (e.g. automatic rain shut-off devices). 32.PRECONSTRUCTION NESTING BIRD SURVEY: To the extent practicable, vegetation removal and construction activities shall be performed from September 1 through January 31 to avoid the general nesting period for birds. If construction or vegetation removal cannot be performed during this period, preconstruction surveys will be performed no more than two days prior to construction activities to locate any active nests as follows: “The Developer shall be responsible for the retention of a qualified biologist to conduct a survey of the project site and surrounding 500’ for active nests: with particular emphasis on nests of migratory birds: if construction (including site preparation) will begin during the bird nesting season, from February 1 through August 31. If active nests are observed on either the project site or the surrounding area, the project applicant, in coordination with the appropriate City staff, shall establish no-disturbance buffer zones around the nests, with 9.3 p. 380 of 794 Resolution No. 2023-XX Architectural and Site Approval – Gilroy Square Project City Council Regular Meeting | June 5, 2023 Page 11 of 57 the size to be determined in consultation with the California Department of Fish and Wildlife (usually 100’ for perching birds and 300’ for raptors). The no- disturbance buffer will remain in place until the biologist determines the nest is no longer active or the nesting season ends. If construction ceases for two days or more and then resumes during the nesting season, an additional survey will be necessary to avoid impacts on active bird nests that may be present.” The following conditions shall be met prior to RELEASE OF UTILITIES, FINAL INSPECTION, or ISSUANCE OF A CERTIFICATE OF OCCUPANCY, whichever occurs first, or as otherwise specified in the condition. 33.ON- AND OFF-SITE IMPROVEMENTS: Prior to occupancy, Developer shall complete all required offsite and onsite improvements related to the project, including structures, paving, and landscaping, unless otherwise allowed by the Community Development Director, or stated in these conditions. 34.LANDSCAPE AND IRRIGATION INSTALLATION: Prior to issuance of certificate of occupancy or building permit final sign-off, Developer shall complete installation of all landscaping and irrigation in accordance with the approved plans. 35.LANDSCAPE CERTIFICATE OF COMPLETION: Prior to occupancy or initiation of the proposed use, or completion of each build-out phase of development, Developer shall submit a signed Certificate of Completion, along with all necessary supporting documentation and payment to the Community Development Department, for compliance verification of the landscape installation. Developer is required under the Model Water Efficient Landscape Ordinance (MWELO) to provide a copy of the approved Certificate of Completion to the property owner or his or her designee. 36.PLANNING INSPECTION: Inspection(s) by the Planning Division may be required for the foundation, framing, application of exterior materials, and final completion of each structure to ensure that the construction matches the approved plans. 37.SITE CLEAN-UP: Prior to issuance of a certificate of occupancy, Developer shall remove all construction materials, debris, and vehicles from the subject property. The following conditions shall be met prior to the approval of the FINAL MAP or PARCEL MAP, or other deadline as specified in the condition. 38.COVENANTS, CONDITIONS, AND RESTRICTIONS: Any covenants, conditions, and restrictions (CC&Rs) applicable to the project property shall be consistent with the terms of this permit and the City Code. If there is a conflict between the CC&Rs and the City Code or this permit, the City Code or this permit shall prevail. 9.3 p. 381 of 794 Resolution No. 2023-XX Architectural and Site Approval – Gilroy Square Project City Council Regular Meeting | June 5, 2023 Page 12 of 57 The following conditions shall be complied with AT ALL TIMES DURING THE CONSTRUCTION PHASE OF THE PROJECT, or as otherwise specified in the condition. 39.CONSTRUCTION RELATED NOISE: To minimize potential construction-related impacts to noise, Developer shall include the following language on any grading, site work, and construction plans issued for the subject site “During earth-moving, grading, and construction activities, Developer shall implement the following measures at the construction site: a. Limit construction activity to weekdays between 7:00 a.m. and 7:00 p.m., and on Saturdays between 9:00 a.m. and 7:00 p.m. Construction noise is prohibited on Sundays and City-observed holidays; b. Locate stationary noise-generating equipment as far as possible from sensitive receptors when sensitive receptors adjoin or are near a construction project area; c. Construct sound walls or other noise reduction measures prior to developing the project site; d. Equip all internal combustion engine driven equipment with intake and exhaust mufflers that are in good condition and appropriate for the equipment; e. Prohibit all unnecessary idling of internal combustion engines; f. Utilize “quiet” models of air compressors and other stationary noise sources where technology exists; and g. Designate a “disturbance coordinator’ who would be responsible for responding to any complaints about construction noise. The disturbance coordinator will determine the cause of the noise complaint (e.g. bad muffler, etc.) and will require that reasonable measures be implemented to correct the problem.” 40.CONSTRUCTION RELATED AIR QUALITY: To minimize potential construction- related impacts to air quality, Developer shall require all construction contractors to implement the basic construction mitigation measures recommended by the Bay Area Air Quality Management District (BAAQMD) and shall include the following language on any grading, site work, and construction plans issued for the project site “During earth-moving, grading, and construction activities, Developer shall implement the following basic control measures at the construction site: a. All exposed surfaces (e.g. parking areas, staging areas, soil piles, graded areas, and unpaved access roads) shall be watered two times per day; b. All haul trucks transporting soil, sand, or other loose material onsite or offsite shall be covered; 9.3 p. 382 of 794 Resolution No. 2023-XX Architectural and Site Approval – Gilroy Square Project City Council Regular Meeting | June 5, 2023 Page 13 of 57 c. All visible mud or dirt tracked out onto adjacent public roads shall be removed using wet power vacuum street sweepers at least once per day. The use of dry power sweeping is prohibited; d. All vehicle speeds on unpaved roads or pathways shall be limited to 15 miles per hour; e. All roadways, driveways, and sidewalks to be paved shall be completed as soon as possible. Building pads shall be laid as soon as possible after grading unless seeding or soil binders are used; f. Idling times shall be minimized either by shutting equipment off when not in use or reducing the maximum idling time to 5 minutes (as required by the California airborne toxics control measure Title 13, Section 2485 of California Code of Regulations [CCR]). Clear signage shall be provided for construction workers at all access points; g. All construction equipment shall be maintained and properly tuned in accordance with manufacturer’s specifications. All equipment shall be checked by a certified visible emissions evaluator; and h. Post a publicly visible sign with the telephone number and person to contact at the lead agency regarding dust complaints. This person shall respond and take corrective action within 48 hours. The Air District’s phone number shall also be visible to ensure compliance with applicable regulations.” 41.DISCOVERY OF CONTAMINATED SOILS: If contaminated soils are discovered, the Developer will ensure the contractor employs engineering controls and Best Management Practices (BMPs) to minimize human exposure to potential contaminants. Engineering controls and construction BMPs will include, but not be limited to, the following: a. Contractor employees working on-site will be certified in OSHA’s 40-hour Hazardous Waste Operations and Emergency Response (HAZWOPER) training; b. Contractor will stockpile soil during development activities to allow for proper characterization and evaluation of disposal options; c. Contractor will monitor area around construction site for fugitive vapor emissions with appropriate filed screening instrumentation; d. Contractor will water/mist soil as it is being excavated and loaded onto transportation trucks; e. Contractor will place any stockpiled soil in areas shielded from prevailing winds; and f. Contractor will cover the bottom of excavated areas with sheeting when work is not being performed. 42.DISCOVERY OF PALEONTOLOGICAL RESOURCES: In the event that a fossil is discovered during construction of the project, excavations within 50’ of the find shall be temporarily halted or delayed until the discovery is examined by a qualified paleontologist, in accordance with the Society of Vertebrate Paleontology 9.3 p. 383 of 794 Resolution No. 2023-XX Architectural and Site Approval – Gilroy Square Project City Council Regular Meeting | June 5, 2023 Page 14 of 57 standards. The City shall include a standard inadvertent discovery clause in every construction contract to inform contractors of this requirement. If the find is determined to be significant and if avoidance is not feasible, the paleontologist shall design and carry out a data recovery plan consistent with the Society of Vertebrate Paleontology standards. 43.DISCOVERY OF ARCHAEOLOGICAL RESOURCES: In the event of an accidental discovery of archaeological resources during grading or construction activities, Developer shall include the following language on any grading, site work, and construction plans issued for the project site: “If archaeological or cultural resources are discovered during earth-moving, grading, or construction activities, all work shall be halted within at least 50 meters (165 feet) of the find and the area shall be staked off immediately. The monitoring professional archaeologist, if one is onsite, shall be notified and evaluate the find. If a monitoring professional archaeologist is not onsite, the City shall be notified immediately and a qualified professional archaeologist shall be retained (at Developer’s expense) to evaluate the find and report to the City. If the find is determined to be significant, appropriate mitigation measures shall be formulated by the professional archaeologist and implemented by the responsible party.” 44.DISCOVERY OF HUMAN REMAINS: In the event of an accidental discovery or recognition of any human remains, Developer shall include the following language in all grading, site work, and construction plans: “If human remains are found during earth-moving, grading, or construction activities, there shall be no further excavation or disturbance of the site or any nearby area reasonably suspected to overlie adjacent human remains until the coroner of Santa Clara County is contacted to determine that no investigation of the cause of death is required. If the coroner determines the remains to be Native American the coroner shall contact the Native American Heritage Commission within 24 hours. The Native American Heritage Commission shall identify the person or persons it believes to be the most likely descendent (MLD) from the deceased Native American. The MLD may then make recommendations to the landowner or the person responsible for the excavation work, for means of treating or disposing of, with appropriate dignity, the human remains and associated grave goods as provided in Public Resources Code Section 5097.98. The landowner or his authorized representative shall rebury the Native American human remains and associated grave goods with appropriate dignity on the property in a location not subject to further disturbance if: a) the Native American Heritage Commission is unable to identify a MLD or the MLD failed to make a recommendation within 24 hours after being notified by the commission; b) the descendent identified fails to make a recommendation; or c) the 9.3 p. 384 of 794 Resolution No. 2023-XX Architectural and Site Approval – Gilroy Square Project City Council Regular Meeting | June 5, 2023 Page 15 of 57 landowner or his authorized representative rejects the recommendation of the descendent, and the mediation by the Native American Heritage Commission fails to provide measures acceptable to the landowner.” 45.MITIGATION MEASURES: The mitigation monitoring and reporting program adopted for the project shall be incorporate by reference herein implementing the following measures: BIO-1 To avoid/minimize impacts to burrowing owls potentially occurring within the project site, the project applicant shall retain a biologist qualified in ornithology to conduct surveys for burrowing owl. The approved biologist shall conduct a two-visit (i.e., morning and evening) presence/absence survey at areas of suitable habitat on and adjacent to the project site boundary no less than 14 days prior to the start of construction or ground disturbance activities. Surveys shall be conducted according to methods described in the Burrowing Owl Survey Protocol and Mitigation Guidelines (California Burrowing Owl Consortium 1993) and the Staff Report on Burrowing Owl Mitigation (California Department of Fish and Wildlife 2012). The applicant shall submit evidence of completion of the preconstruction survey to the City of Gilroy Planning Department prior to issuance of a grading permit. Because burrowing owls occupy habitat year-round, seasonal no- disturbance buffers, as outlined in the Burrowing Owl Survey Protocol and Mitigation Guidelines (California Burrowing Owl Consortium 1993) and the Staff Report on Burrowing Owl Mitigation (California Department of Fish and Wildlife 2012), shall be in place around occupied habitat prior to and during any ground disturbance activities. The following table includes buffer areas based on the time of year and level of disturbance (California Department of Fish and Wildlife 2012), unless a qualified biologist approved by the California Department of Fish and Wildlife verifies through non-invasive measures that either: 1) birds have not begun egg laying and incubation; or 2) that juveniles from the occupied burrows are foraging independently and are capable of independent survival. Level of Disturbance Buffers (meters)Location Time of Year Low Med High Nesting Sites April 1 – Aug 15 200 m 500 m 500 m Nesting Sites Aug 16 – Oct 15 200 m 200 m 500 m 9.3 p. 385 of 794 Resolution No. 2023-XX Architectural and Site Approval – Gilroy Square Project City Council Regular Meeting | June 5, 2023 Page 16 of 57 Nesting Sites Oct 16 – Mar 31 50 m 100 m 500 m If burrowing owl is found and avoidance is not possible, burrow exclusion may be conducted by qualified biologists only during the non- breeding season, before breeding behavior is exhibited and after the burrow is confirmed empty through non-invasive methods, such as surveillance. Occupied burrows shall be replaced with artificial burrows at a ratio of one collapsed burrow to one constructed artificial burrow (1:1). Evicted burrowing owls may attempt to colonize or re-colonize an area that would be impacted, thus ongoing surveillance during project activities shall be conducted at a rate sufficient to detect burrowing owls if they return. If surveys locate occupied burrows in or near construction areas, consultation with the CDFW shall occur to interpret survey results and develop a project-specific avoidance and minimization approach. BIO-2 To avoid impacts to nesting birds during the nesting season (January 15 through September 15), to the extent feasible, construction activities that include any vegetation removal or ground disturbance (such as grading or grubbing) shall be conducted between September 16 and January 14, which is outside of the bird nesting season. If construction activities commence during the bird nesting season, then a qualified biologist shall conduct a pre-construction survey for nesting birds to ensure that no nests would be disturbed during project construction. If construction activities are scheduled during the nesting season (February 15 to August 30 for small bird species such as passerines; January 15 to September 15 for owls; and February 15 to September 15 for other raptors), a qualified biologist shall conduct nesting bird surveys. Two surveys for active nests of such birds shall occur within 10 days prior to start of construction, with the second survey conducted with 48 hours prior to start of construction. Appropriate minimum survey radius surrounding the work area is typically 250 feet for passerines, 500 feet for smaller raptors, and 1,000 feet for larger raptors. Surveys shall be conducted at the appropriate times of day to observe nesting activities. If no nesting activity is observed, a report shall be submitted to the City of Gilroy and disturbance activities may comments. If the qualified biologist documents active nests within the project site or in nearby surrounding areas, a minimum no-disturbance buffer of 250 feet around active nests of non-listed bird species and a 500-foot no-disturbance 9.3 p. 386 of 794 Resolution No. 2023-XX Architectural and Site Approval – Gilroy Square Project City Council Regular Meeting | June 5, 2023 Page 17 of 57 buffer around active nests of non-listed raptors shall be established. The buffer shall be clearly marked and maintained until the young have fledged and are foraging independently. Prior to construction, the qualified biologist shall conduct baseline monitoring of each nest to characterize “normal” bird behavior and establish a buffer distance, which allows the birds to exhibit normal behavior. The qualified biologist shall monitor the nesting birds daily, or as otherwise required by the California Department of Fish and Wildlife, during construction activities and increase the buffer if birds show signs of unusual or distressed behavior (e.g., defensive flights and vocalizations, standing up from a brooding position, and/or flying away from the nest). If buffer establishment is not possible, the qualified biologist or construction foreman shall have the authority to cease all construction work in the area until the young have fledged and the nest is no longer active. This measure shall be implemented by the developer prior to start of construction activities. GEO-1 The developer shall prepare an erosion control plan that details appropriate methods to prevent and/or minimize erosion. The erosion control plan is subject to the review and approval of the City of Gilroy Public Works Department prior to the issuance of a grading permit. GEO-2 Prior to issuance of a grading permit, the developer shall implement the recommendations outlined in the geotechnical report prepared for the proposed project including, but not limited to: ▪Recompact the surface soils; ▪Fill material to be excavated and stockpiled so that the native soils can be prepared properly, with inspection of the bottom of the excavation by a qualified geotechnical engineer to verify no additional removal is required; and ▪Replace the upper 30 inches of soil within slab-on-grade and exterior flatwork areas with non-expansive fill to reduce the potential soil movement. GHG-1 The proposed project shall be designed to meet the following performance standards: a. With exception of the planned fast-food use, no permanent natural gas infrastructure shall be permitted as part of the improvement 9.3 p. 387 of 794 Resolution No. 2023-XX Architectural and Site Approval – Gilroy Square Project City Council Regular Meeting | June 5, 2023 Page 18 of 57 plans for any other individual project uses. These uses shall be all electric; and b. Electric vehicle infrastructure (e.g., electric vehicle parking spaces, charging station infrastructure, chargers, etc.) consistent with CALGreen Tier 2 mandatory standards in effect at the time individual building permits are issued, shall be installed at each individual proposed use. GHG-2 The applicant shall: a. Prepare a Greenhouse Gas (GHG) Reduction Plan which identifies one or more GHG reduction actions that will be taken to reduce GHG emissions from the proposed fast food use by a minimum of 28.9 MT CO2e per year to offset emissions produced by using natural gas. The GHG Reduction Plan shall prioritize on-site GHG reduction design features. In lieu of or in addition to one or more of the on-site measures above, the applicant may make direct investments in off-site GHG reduction activities/programs in the vicinity. Examples include building retrofit programs that pay for cool roofs, solar panels, solar water heaters, smart meters, energy efficient lighting energy efficient windows, and insulation. Other examples include financing programs for installing electric vehicle charging stations, electrifying school buses, or planting local urban forests. The applicant may retain a qualified air quality / GHG professional to quantify the GHG reductions from implementing the Reduction Plan using substantial evidence to be included in the Reduction Plan. If the applicant elects to quantify the GHG emissions reductions from on-site measures and/or investments in off-site reduction programs and the reductions are less than insufficient to reduce project emissions by a minimum of 28.9 MT CO2e per year, the applicant may secure the reduction balance by purchasing and retiring carbon offset credits. The carbon offset credits shall meet the following standards: ▪Carbon offset credits shall be issued by a recognized, reputable and accredited registry that mandates the use of established protocols for quantifying and issuing the offset credits. Credits issued based on protocols approved by the California Air Resources Board should be prioritized. Examples of such registries include the Climate Action Reserve, American Carbon Registry, and Vierra. 9.3 p. 388 of 794 Resolution No. 2023-XX Architectural and Site Approval – Gilroy Square Project City Council Regular Meeting | June 5, 2023 Page 19 of 57 ▪The carbon offset credits should be generated from projects developed in the United States. Credits from projects developed internationally should not be used unless the applicant demonstrates with substantial evidence that sufficient carbon offsets from projects in the United States are unavailable. International offsets must be quantified and issued using established protocols that are recognized in the United States and that are issued by recognized, reputable and accredited registries. ▪All carbon offset credits purchased to reduce GHG emissions, must meet the criteria of being real, quantifiable, permanent, verifiable, enforceable, and additional, consistent with the standards set forth in Health and Safety Code section 38562, subdivisions (d)(1) and (d)(2). Prior to the City issuing a building permit for the fast food use, the applicant shall submit the GHG Reduction Plan for review and approval of the City of Gilroy. If carbon offsets are proposed, prior to approval of a building permit, the applicant shall provide an executed contract or other certification to the City Planner that the requisite volume carbon offset credits have been purchased. b. The planned fast food use shall include all electricity pre-wiring necessary so that the building is ready for a future retrofit to all- electric supply infrastructure sufficient to replace natural gas use in the future. Prior to issuing a building permit for the fast food use, the City shall verify that project improvement plans meet the pre-wiring requirement. HYDRO-1 All stormwater on the project site must be treated aboveground in an approved low-impact development treatment device prior to entering stormwater chambers. The proposed project must show proof of compliance with this requirement on the project plans prior to issuance of a grading permit with approval by the City of Gilroy Public Works Department. HYDRO-2 The project proponent shall prepare and submit Erosion Control Plans to the City of Gilroy Public Works Department prior to the issuance of a grading permit. The Erosion Control Plans shall illustrate how the project’s grading phases would prevent or minimize erosion and siltation on- and off-site, such as the inclusion of Best Management Practices. HYDRO-3 The project proponent shall prepare and submit a Storm Water Pollution Prevention Plan for review and approval by the City of Gilroy Public Works Department prior to issuance of a grading permit. The 9.3 p. 389 of 794 Resolution No. 2023-XX Architectural and Site Approval – Gilroy Square Project City Council Regular Meeting | June 5, 2023 Page 20 of 57 Storm Water Pollution Prevention Plan shall identify construction and post-construction Best Management Practices to prevent water pollution at the source. N-1 Prior to issuance of a building permit for the two proposed hotels, the building plans shall include air conditioning or mechanical ventilation, subject to review and approval by the building department. BUILDING DIVISION CONDITIONS OF APPROVAL 46.Conditions of Approval: All conditions of approval shall be included on the first sheet after the cover sheet of the construction drawing submitted for a building permit. 47.Pre-Construction Meeting: A pre-construction meeting shall be held at a time and location agreed upon by the City and applicant for the purpose of reviewing conditions of approval, pre-occupancy requirements / temporary certificate of occupancy and construction-site procedures. This meeting shall be held prior to the issuance of any permit issued by the Building Division. The applicant shall be represented by his design and construction staff, which includes any sub- contractors. Departments having conditions of approval for the project will represent the City. 48.Construction Management Plan: The project developer shall provide a Construction Management Plan (CMP). The CMP shall be submitted to as part of the building permit and/or Grading Permit and shall be incorporated into the plans for review and approval by the Building Official before issuance of a building permit. This plan shall be a binding document. Failure to adhere to the plan may result in a "Stop Work Notice" being placed on the project. This plan shall be updated as project conditions warrant. The construction plan shall be designed to minimize the loss of public parking spaces and, if any need to be lost, to minimize the length of the time they are used for construction-related activities. The CMP shall include but not be limited to the proposed location of materials and equipment storage, scaffolding, safety measures to protect the public from construction activities, temporary fencing, construction trailers, parking of construction vehicles, location of portable toilets, etc. Work schedule (start of construction date, road or lane closure intent/dates, important milestones and proposed final dates). It shall include the hours of construction, the construction waste Management plan, show the location of all staging/storage types, the travel routes and tum-around locations, any road and/or lane closures and a phasing plan. 49.Temporary Fencing: Temporary fencing along the perimeter of a building site, during construction is required to ensure security, public safety, and/or noise/dust mitigation. “Temporary” shall mean the placement of fencing in a manner that is not 9.3 p. 390 of 794 Resolution No. 2023-XX Architectural and Site Approval – Gilroy Square Project City Council Regular Meeting | June 5, 2023 Page 21 of 57 permanently attached to the ground, or attached to any other structure or material that is itself permanently attached to the ground. Temporary construction fences consisting of chain-link or plywood, no more that 6-feet in height above the ground and shall not require any permits or special authorization. Unless letters of permission from adjacent property owners or a City encroachment permit have been obtained, temporary construction fencing shall be placed only on the property that contains the subject construction project. All temporary construction fencing shall be thoroughly removed from the project site upon completion of construction. Temporary construction fences proposed in excess of 6-feet in height will require review and permitting by the Building Division (discretionary review is not required for temporary fences). 50.Job Site Signage: Prior to construction, A 24 inch by 36 inch weatherproof sign shall be located so it is clearly readable from the public right-of-way and shall include the following information: a. Address of the project site. b. Permitted hours of construction and of deliveries/off-haul. c. Name, e-mail address and direct phone number of the General Contractor. d. Name, e-mail address and direct phone number of the person responsible for managing the project. e. Name and phone number of person to call in case of an emergency. f. Code Enforcement complaint telephone number (408-846-0264). 51.Construction Activities: The following provision to control traffic congestion, noise, and dust shall be followed during site excavation, grading and construction: Unless otherwise provided for in a validly issued permit or approval, construction activities shall be limited between the hours of 7 AM and 7 PM Monday through Friday and 9 AM to 7 PM on Saturday. 52.Final Grading and Drainage Plan: At the time of building permit plan submittal, the project developer shall submit a final grading and drainage plan prepared by a licensed civil engineer depicting all final grades (with accurate elevations above sea level indicated) and on-site drainage control measures to prevent storm water runoff onto adjoining properties. 53.Pad Elevation Certification: The applicant and/or developer shall submit a pad elevation certification letter prepared by a licensed land surveyor or registered civil engineer to the Building Official certifying that the pad elevation(s) and building location (setbacks) are pursuant to the approved plans, prior to receiving a 9.3 p. 391 of 794 Resolution No. 2023-XX Architectural and Site Approval – Gilroy Square Project City Council Regular Meeting | June 5, 2023 Page 22 of 57 foundation inspection for the structure. 54.Site Survey: The applicant shall provide a site survey of entire parcel stamped and signed by a Land Surveyor licensed by the State of California. The survey shall include, but not be limited to, the following: location and dimensions of property line, location of streets and easements, existing buildings, topographic contour lines, trees/landscape, miscellaneous structures, etc. 55.Permit Card: The stamped, approved, job copy of the plans and permit card shall be located onsite at all times. 56.Title 24:The building(s) covered by this approval shall be designed and constructed to the Title 24 Building Standards, including Building, Electrical, Mechanical, Plumbing, Energy, Fire, Green Building and both State and Federal accessibility requirements in effect and as amended by the City of Gilroy at the time of building permit submittal. 57.Green Building Standards: The building shall be designed to include the green building measures specified as mandatory in the application checklists contained in the California Green Building Standards Code. The applicant shall incorporate the checklist along with a notation on the checklist to specify where the information can be located on the plans, details, or specifications, etc. All measures will be verified by the Building Inspector at final inspection. 58.Geotechnical Report: The applicant shall provide a stamped, signed, and dated soil investigation report containing design recommendations to the Building Official. The classification shall be based on observation and any necessary tests of materials disclosed by boring or excavations made in appropriate locations. Additional studies may be necessary to evaluate soil strength, the effect of moisture variation on soil-bearing capacity, compressibility, liquefaction, seismically induced soil liquefaction, soil instability, and expansiveness. Additionally, the applicant shall submit a stamped, signed, and dated letter from the Geotechnical Engineer or Civil Engineer who prepared the soil investigation stating the following: a. The plans and specifications substantially conform to the recommendations in the soil investigation. b. The Geotechnical Engineer or Civil Engineer who prepared the soil investigation has been retained to provide soil site observation and provide periodic and final reports to the City of Gilroy. Prior to final inspection for any building or structure, the Geotechnical Engineer or Civil Engineer who prepared the soil investigation shall issue a final report stating the completed pad, foundation, finish grading and associated site work substantially conform to the approved plans, specifications and investigations. 59.Stormwater Pollution Prevention Plan: The project developer shall submit a 9.3 p. 392 of 794 Resolution No. 2023-XX Architectural and Site Approval – Gilroy Square Project City Council Regular Meeting | June 5, 2023 Page 23 of 57 Stormwater Pollution Prevention Plan (SWPPP) to the City Engineer/Building Official for review and approval prior to the issuance of a grading or building permit, whichever is sooner. A copy of the approved SWPPP, including all approved amendments, shall be available at the project site for City review until all engineering and building work is complete and City permits have been finaled. A site specific SWPPP must be combined with proper and timely installation of the Best Management Practices (BMPs), thorough and frequent inspections, maintenance, and documentations. SWPPP for projects shall be kept up to date with the projects’ progress. Failure to comply with the most updated construction SWPPP may result in the issuance of correction notices, citations, and/ or stop work orders. The project developer is responsible for implementing the following BMPs. These, as well as any other applicable measures, shall be included in the SWPPP and implemented as approved by the City. a. The project developer shall include erosion control/stormwater quality measures on the project grading plan which shall specifically address measures to prevent soil, dirt, and debris from entering the public storm drain system. Such measures may include, but are not limited to, hydroseeding, hay bales, sandbags, and siltation fences and shall be subject to the review and approval of the City Engineer/Building Official. If no grading plan is required, necessary erosion control/stormwater quality measures shall be shown on the site plan submitted for a building permit, and shall be subject to the review and approval of the Building Division. The project developer is responsible for ensuring that the contractor is aware of and implements such measures. b. All cut and fill slopes shall be revegetated and stabilized after completion of grading, but in no case later than October 15. Hydroseeding shall be accomplished before September 15 and irrigated with a temporary irrigation system to ensure that the vegetated areas are established before October 15. No grading shall occur between October 15 and May 1 unless approved erosion control/stormwater quality measures are in place, subject to the approval of City Engineer/Building Official. Such measures shall be maintained until such time as permanent landscaping is in place. c. Gather all sorted construction debris on a regular basis and place in the appropriate container for recycling; to be emptied at least on a weekly basis. When appropriate, use tarps on the ground to collect fallen debris or splatters that could contribute to stormwater runoff pollution. d. Remove all dirt, gravel, rubbish, refuse, and green waste from the street pavement and storm drains adjoining the site. Limit construction access routes onto the site and place gravel on them. Do not drive vehicles and equipment off paved or graveled areas during wet weather. Broom sweep the street pavement adjoining the project site on a daily basis. Scrape 9.3 p. 393 of 794 Resolution No. 2023-XX Architectural and Site Approval – Gilroy Square Project City Council Regular Meeting | June 5, 2023 Page 24 of 57 caked on mud and dirt from these areas before sweeping. e. Install filter materials (such as sandbags, filter fabric, etc.) at the storm drain inlet nearest the downstream side of the project site in order to retain any debris or dirt flowing in the storm drain system. Maintain and/or replace filter materials to ensure effectiveness and to prevent street flooding. f. Never clean machinery, equipment, tools, brushes, or rinse containers into a street, gutter, or storm drain. g. Ensure that concrete/gunite supply trucks or concrete/plaster operations do not discharge wash water into a street, gutter, or storm drain. h. Concrete wash area: 1) locate wash out area away from storm drains and open ditches; 2) construct a temporary pit large enough to store the liquid and solid waste; 3) clean the pit by allowing concrete to set; 4) break up the concrete; and then 5) recycle or dispose of properly. 60.Pre-Manufactured Trailer: A construction trailer shall be allowed to be placed on the project site for daily administration/coordination purposes during the construction period. At no time shall campers, trailers, motor homes, or any other vehicle be used as living or sleeping quarters on the construction site. All such vehicles shall be removed from the site at the end of each workday. A building permit is required for the installation of a pre-manufactured trailer. 61.Portable Toilets: Portable toilets used during construction shall be emptied on a regular basis as necessary to prevent odor. A containment pan is required under all portable toilets. 62.Construction Storage: All construction materials, debris and equipment shall be stored on site. If that is not physically possible, an encroachment permit shall be obtained from the Department of Public Works prior to placing any construction materials, debris, debris boxes or unlicensed equipment in the right-of-way. The placing of portable restroom facilities in the City right-of-way will not be permitted. 63.Construction Site Maintenance: All portions of the job site shall be maintained in an organized and professional condition. All trash, debris, construction scraps and broken/deteriorated machinery shall be removed from the site at the end of each week. If off loaded construction materials are not used within 2 weeks, they shall be screened from view. All sidewalks, driveways and public/private roadways fronting the subject site shall be broom cleaned at the end of each business day. 64.Demolition Permit: Demolition permit(s) shall be issued in accordance with Section 6.1 of the Gilroy City Code. Safeguards during construction shall be provided in accordance with Chapter 33 of the California Building Code. 9.3 p. 394 of 794 Resolution No. 2023-XX Architectural and Site Approval – Gilroy Square Project City Council Regular Meeting | June 5, 2023 Page 25 of 57 65.Plan Modifications: Acceptance of the plans does not release the developer from correction of mistakes, errors, or omissions contained therein. If, during the course of construction, the public interest requires a modification or a departure from these accepted plans, the City shall have the authority to require such modifications and shall specify the manner in which the same is to be made. 66.BICYCLE PARKING: Short-term bicycle parking. Provide permanently anchored bicycle racks within 200 feet of the visitor’s entrance, for 5 percent of new visitor parking spaces added, with a minimum of one two-bike capacity U-rack. Long-term bicycle parking. Provide secure bicycle parking for 5 percent of the tenant-occupant parking spaces with a minimum of one bicycle parking facility. Long-term bicycle parking for hotel buildings. Provide one on-site bicycle parking space for every 25 rooms (for employees and guests). Parking facilities shall be conveniently reached from the street. FIRE PREVENTION CONDITIONS OF APPROVAL 67.Request a fire hydrant flow test by contacting Jonathan Crick at Jonathan.crick@cityofgilroy.org. The fee for the fire hydrant flow test is $300.00. 68.All buildings are to be equipped with modern fire protection system. The restaurant will be required to have a commercial fire sprinkler system (e.g. current edition of NFPA 13). 69.All fire protection systems (e.g. fire underground water supply, overhead fire sprinkler system, fire alarm, etc.) require deferred (i.e. separate) permits. The fire underground water supply system shall be designed to meet the requirements of the current edition of NFPA 24 and City standards. The building shall be equipped with an NFPA 13 fire sprinkler system designed for the highest expected hazard/commodity classification. The fire sprinkler system and all valves shall be monitored by a fire alarm system. 70.Show fire hydrant locations in plans. Private fire hydrants shall be positioned such that fire hydrant(s) are not more than 150 feet from the most remote portion of the building or hazard. 71.Using Autoturn vehicle pathway tracking software, show the pathway of a fire truck navigating into, through, and out of the property. Center dividing islands will need to be removed so that the fire apparatus may take a left hand turn into the development to access all buildings. 72.The fuel station underground storage tanks shall be designed and installed to meet current California codes, laws, and regulations. 9.3 p. 395 of 794 Resolution No. 2023-XX Architectural and Site Approval – Gilroy Square Project City Council Regular Meeting | June 5, 2023 Page 26 of 57 73.All car washes and food facilities shall be equipped with the appropriately sized pretreatment devices/equipment (e.g. grease interceptors for food facilities, and clarifiers for car washes). Contact Isaias Lona at Isaias.lona@cityofgilroy.org for details. 74.The trash enclosures shall be equipped with a Vandal-proof floor drain and a 40 pound grease interceptor draining to the sanitary sewer system. 75.Operational permits will be issued by the Fire Prevention program. PUBLIC WORKS CONDITIONS OF APPROVAL The following conditions authorize the specific terms and are a part of the project ENTITLEMENT(S); and which shall be addressed on the construction plans submitted for any ENCROACHMENT PERMIT, BUILDING PERMIT, GRADING PERMIT or SUPERSTRUCTURE, and shall be satisfied prior to issuance of whichever permit is issued first, or if another deadline is specified in a condition, at that time. 76.PAYMENT OF PUBLIC WORKS PLAN CHECK AND INSPECTION FEE: At first improvement plan submittal, the applicant shall submit a $10,000.00 (Ten thousand dollar) initial deposit for project plan check and construction inspection. This deposit will be credited/accounted toward final plan check and inspection fee for the project. In addition, the applicant shall submit a detailed project cost estimate prepared by the project engineer, to approval of the City Engineer, with the initial project plan submittal. The cost estimate shall be broken out into on-site and off-site improvements. Prior to plan approval, the applicant shall pay 100% of the plan check and inspection fee based on the approved project cost estimate. Public Works will not sign-off on the issuance of the first City permit without full payment of this plan check and inspection fee. (PUBLIC WORKS). 77.PROJECT PHASING: The first phase of this development (Phase I) by the Master Developer shall make full frontage improvements along the full project boundary (Camino Arroyo, Holloway, & Highway 152) including pavement work, driveways, curb ramps, curb & gutter, 6’ minimum commercial sidewalk, on-site stormwater facilities, street trees, signage, striping, utilities to service all lots, undergrounding utilities, intersections, signals, lighting, etc. per City Standards, Specs, and Guidelines. Phase I work shall also include all improvements identified in the traffic study/traffic analysis. At first improvement plan submittal, include a detailed Phasing plan to include all offsite improvements as well as all improvements identified in the traffic study/traffic analysis. Also as part of your first submittal, include all necessary review documents for the proposed Parcel Map/Final Map. 78.PLAN SUBMITTAL: The proposed development Improvement Plans shall be submitted, in full, per the City of Gilroy Public Works Department Submittal Checklist. Off-site and 9.3 p. 396 of 794 Resolution No. 2023-XX Architectural and Site Approval – Gilroy Square Project City Council Regular Meeting | June 5, 2023 Page 27 of 57 On-Site improvements shall be reviewed and approved by Public Works Engineering prior to first building permit submittal. Subsequent phase building permit issuance will not be allowed until the master developer has completed all Phase I work by the master developer. Improvement plans are required for both on-site and off- site improvements, and the improvement plan set cover sheet shall include an index referencing on-site and off-site improvements. All improvements shall be designed and constructed in accordance with the City of Gilroy City Code and Standard Specifications and Details, and are subject to all laws of the City of Gilroy by reference. The improvement plans shall include all civil project plans including, but not limited to, site plans, grading plans, utility plans, joint trench, off-site plans, lighting (photometric) plans, and landscaping plans within the public right-of-way. The plan shall clearly identify both public and private utilities. The improvement plans shall be submitted with the Public Works Engineering submittal checklist provided by the City, and available on the City website. In addition: a. A complete set of improvement plans shall consist of Civil site design, landscape site design, Electrical, Joint Trench, etc. Any walls or structural features part of the landscape design shall also be included; b. Improvement plans are required for both on-site and off-site improvements. A separate plan set for each shall be prepared, or at the approval of the City Engineer, onsite and offsite sheets can be combined into one plan set; c. The improvement plan submittal, including utility sheets, shall show appropriate line types and labels to identify different type of utilities pipe material types, and pipe sizes. Utility boxes, hydrants, backflow preventers, etc. shall be relocated/installed behind the back of sidewalk; d. Improvement plans (as second sheet in plan set) shall contain Approved Conditions of Approval; e. Improvement plans shall include General Notes found in the City of Gilroy General Guidelines; f. Improvement plans shall be completed per the Public Works Engineering submittal checklist, which can be found in the City’s website. At first submittal, a completed checklist shall be included in the submittal package, and shall show which items have been included. g. The improvement plan cover sheet shall include a table summarizing all facilities (Streets, Utilities, Parks, Landscaping, etc.), showing the ownership of all facilities, access rights to, and the maintenance responsibilities of all facilities; h. Improvement and grading plans shall show existing topo and features at least 50’ beyond the project boundary. The plan shall clearly show existing topo, label contour elevations, drainage patterns, flow lines, slopes, and all other property encumbrances; i. If the project has excess fill or cut that will be off-hauled to a site or on-hauled from a site within the city limits of Gilroy, an additional Haul Permit is required. A statement indicating the need to obtain a Haul Permit must be added as a general note to the Grading and Drainage Plan; j. All grading and improvement plans shall identify the vertical elevation datum, date 9.3 p. 397 of 794 Resolution No. 2023-XX Architectural and Site Approval – Gilroy Square Project City Council Regular Meeting | June 5, 2023 Page 28 of 57 of survey, and surveyor; k. A Title Report shall be submitted with first submittal improvement plans. An existing site plan shall be submitted showing all existing site conditions and title report easements. The plan shall include bearing and distance information for all right-of-way and easements; l. The plan shall show any proposed easements to be dedicated for any needed purpose, or any easement expected to be abandoned through separate instrument. This includes PUE, PSE, EVAE, Cross-Property Access Easement, Landscape Easement, Drainage Easement, Pole Line Easement, etc.; m. To ensure the plans are coordinated and there are no conflicts between disciplines, the applicant shall provide a “composite exhibit” showing Civil, Landscape, Electrical, and Joint Trench design information (as a separate sheet titled “Composite Plan”) to confirm that there are no conflicts; n. All Solid Waste Vehicle circulation movements shall be modeled and shown on a separate plan sheet. The circulation plan shall be prepared to the City Engineer’s satisfaction, and modeled using AutoTurn swept analysis software, and shall include all turning and street circulation movements; o. All Emergency Vehicle circulation movements shall be modeled and shown on a separate plan sheet. The circulation plan shall be prepared to the City Engineer’s satisfaction, and modeled using AutoTurn swept analysis software, and shall include all turning and street circulation movements; p. All utility boxes, including sanitary sewer and/or water meter boxes, shall have traffic-rated boxes and lids; q. All on-site recycled water system improvements, including appurtenances, shall be located within a PSE. (PUBLIC WORKS) 79.TRAFFIC STUDY/TRANSPORTATION ANALYSIS: At first improvement plan submittal, this project shall incorporate and include all design and improvements identified in the Gilroy Square Development Transportation Analysis dated October 10, 2022, prepared by Hexagon Transportation Consultants. The proposed development (including on-site, offsite, and site plan changes) shall comply with all items identified in the Traffic Study/Transportation Study and all improvements shall be complete as part of Phase 1 of the Development. Improvements include, but are not limited to, roadway widening, adding additional turn lanes, lengthening existing turn lanes, signalizing intersections, modifying existing signalized intersects, etc. 80.CONDITIONS OF APPROVAL: As a stand-alone document, submit detailed responses of how the development will comply with each Condition of Approval. 81.MASTER PLANS: Refer to the latest 2022 City Master Plans and check that the development is in conformance with the Master Plans, City Standards, City Specifications, & City General Guidelines. The Developers engineer shall confirm in writing this project is in conformance with Master Plans at first improvement plans submittal. If the project is not in conformance with the Master Plans, the Developers engineer shall design and construct all items to be in conformance with the Master 9.3 p. 398 of 794 Resolution No. 2023-XX Architectural and Site Approval – Gilroy Square Project City Council Regular Meeting | June 5, 2023 Page 29 of 57 Plans, City Standards, City Specifications, & City General Guidelines. 82.CITY WATER MASTER PLAN: The master plan identifies a 16” water line to be installed in the areas surrounding the proposed development. Developer shall install 16” water lines per the City Master Plan as part of Phase 1 of the Development. 83.UTILITY PLANS: A utility plan shall be provided for all projects as specified within these conditions of approval. To ensure coordination between the applicant and the relevant utility company: a. The applicant shall provide joint trench composite plans for the underground electrical, gas, telephone, cable television, and communication conduits and cables including the size, location and details of all trenches, locations of building utility service stubs and meters and placements or arrangements of junction structures as a part of the Improvement Plan submittals for the project. Show preferred and alternative locations for all utility vaults and boxes if project has not obtained PG&E approval. A licensed Civil or Electrical Engineer shall sign the composite drawings and/or utility improvement plans. (All dry utilities shall be placed underground). b. The applicant shall negotiate any necessary right-of-way or easement with PG&E, or any other utilities, subject to the review and approval by the Engineering Division and the utility companies. c. A “Will Serve Letter” shall be provided for each utility company expected to service the subdivision. Early coordination with the utility companies is necessary to obtain this letter. Coordination of City utilities shall be through the Engineering Division. d. A note shall be placed on the joint trench composite plans which states that the plan agrees with City Codes and Standards and that no underground utility conflict exists. (PUBLIC WORKS) 84.JOINT TRENCH: All utility services to the site shall be underground. Joint Trench design shall show the location of the joint trench including all boxes located outside of the roadway pavement section. Show the proposed joint trench location and ensure the plans reflect limits of trenching locations. Joint trench utility boxes shall be located behind the sidewalk and there shall be a minimum of 3’ clearance from the back of walk to the face of utility box. (PUBLIC WORKS) 85.JOINT TRENCH: Underground existing overhead utilities per City Code. Undergrounding existing utilities shall occur along the entire project frontage, boundaries, and project intersections. Overhead utilities shall be underground at all offsite improvement locations where conflicts with the required traffic improvements are encountered. (PUBLIC WORKS) 86.UTILITY RESPONSIBILITIES: Water, Storm, and sewer utilities in private areas shall be privately owned and privately maintained. Conversely, public utilities within utility easements on private property remain the responsibility of the individual utility companies to maintain. The plans shall note the inspection, ownership and maintenance 9.3 p. 399 of 794 Resolution No. 2023-XX Architectural and Site Approval – Gilroy Square Project City Council Regular Meeting | June 5, 2023 Page 30 of 57 responsibility for each utility shown on the plans within a Table of Responsibilities on the project cover sheet of the improvement plans at first improvement plans submittal. The table shall include the list of streets, the responsible party for inspection of the improvements, who is responsible for the ownership of the utility, and who is responsible for the maintenance of the utility. An example of this table, including the types of utilities to be listed, can be provided by the Engineering Division upon request. (PUBLIC WORKS) 87.PREPARATION OF ELECTRICAL PLANS: The project electrical plans shall be prepared by a registered professional engineer experienced in preparing these types of plans. The applicant shall submit, with the improvement plans submitted with the first improvement plan submittal, a letter from the design Electrical or Civil Engineer that states the electrical plan conform to City Codes and Standards, and to the approved improvement plans. The letter shall be signed and stamped by the professional engineer that prepares the improvement plans. (PUBLIC WORKS) 88.EXISTING FACILITIES PROTECTION: All existing public utilities shall be protected in place and if necessary, relocated as approved by the City Engineer. No permanent structure is permitted within City easements without the approval of the City of Gilroy. (PUBLIC WORKS) 89.PUBLIC RIGHT-OF-WAY: Show and label all existing and proposed Right-of-Way on all plans. This includes all Right-of-Way dedications required because of the improvements identified in the project Traffic Study. No permanent private structures are permitted within the City right-of-way. 90.RIGHT OF WAY DEDICATION GRANT DEED: Identify all Right of Way acquisitions that are required to make all the improvements identified in the traffic study. The developer shall secure all Right of Way Acquisitions needed from other private landowners for the developer to construct all improvements per the Traffic Study. All Right of Way Acquisitions shall be secured prior to the first improvement plan submittal. 91.PUBLIC EASEMENTS: Private permanent facilities such as, structures, canopies, signs, utilities, fences, walls, stormwater treatment facilities, etc. are not allowed within public right of way or easement. Show and label all existing and proposed Easements on all plans. This includes all easement dedications required because of the improvements identified in the project Traffic Study. Easement widths shall be per City standard. 92.PUBLIC EASEMENT DEDICATION GRANT DEED: Identify all Public Easement acquisitions that are required to make all the improvements identified in the traffic study. The developer shall secure all Public Easement Acquisitions needed from private landowners for the developer to construct all improvements per the Traffic Study. All Easement Acquisitions shall be secured prior to the first improvement plan submittal. 93.PUBLIC EASEMENT CROSS SLOPE: Cross slopes behind the back of curb to the back 9.3 p. 400 of 794 Resolution No. 2023-XX Architectural and Site Approval – Gilroy Square Project City Council Regular Meeting | June 5, 2023 Page 31 of 57 of the public easement shall be 1.5% cross slope per City standards. 94.WATER QUALITY: Project design shall comply with the Stormwater Management Guidance Manual for Low Impact Development & Post-Construction Requirements. The applicant shall submit the Source Control Checklist as well as the appropriate Performance Requirements Checklist found in Appendix A of the manual at the time of the first improvement plan submittal and building permit submittals. The manual can be found at the following site: www.cityofgilroy.org/261/Storm-Water-Management (PUBLIC WORKS) 95.DEVELOPER STORM WATER QUALITY RESPONSIBILITY: The developer is responsible for ensuring that all contractors are aware of all storm water quality measures and implement such measures. Failure to comply with the approved construction BMPs will result in the issuance of correction notices, citations, or a project stop order. (PUBLIC WORKS) 96.BEST MANAGEMENT PRACTICES (BMP): The applicant shall perform all construction activities in accordance with Gilroy City Code Section 27C, Municipal Storm Water Quality Protection and Discharge Controls, and Section E.10, Construction Site Storm Water Run-Off Control Program of the Regional NPDES Permit. Detailed information can be located at: www.flowstobay.org/documents/business/construction/SWPPP.pdf. This sheet shall be printed and included in all construction plan sets permitted for construction in the City of Gilroy. (PUBLIC WORKS) 97.TRASH CAPTURE DEVICES: Project shall include a trash capture device at all locations prior to discharge into the public Storm Drain system (Example: CDS units). At first improvement plans submittal, show trash capture devices for all storm drain systems. 98.FIRE DEPARTMENT HYDRANT FLOW TEST: The applicant shall perform a Fire Hydrant flow test to confirm the water system will adequately serve the development, and will modify any part of the systems that does not perform to the standards established by the City. Applicant shall coordinate with Fire Department for the Fire Hydrant flow test. The flow test results shall be submitted at first improvement plan submittal. (PUBLIC WORKS) 99.WATER CONSERVATION: The project shall fully comply with the measures required by the City’s Water Supply Shortage Regulations Ordinance (Gilroy City Code, Chapter 27, Article VI), and subsequent amendments to meet the requirements imposed by the State of California’s Water Board. This ordinance established permanent voluntary water saving measures and temporary conservation standards. (PUBLIC WORKS) 100.PROJECT STUDIES: The applicant shall submit, for City approval, any applicable water, sewer, storm drain, and traffic studies for the development deemed appropriate by the City Engineer. These studies shall provide the supporting hydraulic calculation for pipe 9.3 p. 401 of 794 Resolution No. 2023-XX Architectural and Site Approval – Gilroy Square Project City Council Regular Meeting | June 5, 2023 Page 32 of 57 sizing per the City Standard Design Guidelines. The study shall be reviewed and approved by Engineering. If the results of the study indicate that this development contributes to the over-capacity of the trunk line, the applicant will be required to mitigate the impact by removing and replacing, or upsizing of the existing utilities to accommodate the appropriate level of project flows to the approval of the City Engineer. The improvements shall be addressed on the construction drawings, to the approval of the City Engineer, prior to the issuance of the first City permit. (PUBLIC WORKS) 101.IMPACT FEES: The project is subject to the City’s Street Tree, Storm, Sewer, Water, Traffic, and Public Facilities Development Impact Fees. The City’s latest impact fee schedule is available on the City’s website. Payment of all Impact Fees is required at first building permit issuance. Fees shall be based on the current fee schedule in effect at the time of fee payment, consistent with and in accordance with City policy. Note that impact fees increase at the beginning of each fiscal year, July 1. Specific fee language is provided further in these conditions of approval. (PUBLIC WORKS) 102.STORMWATER MANAGEMENT PLAN: At first improvement plan submittal, the applicant shall submit a Storm Water Management Plan (SWMP) prepared by a registered Civil Engineer. The SWMP shall analyze the existing and ultimate conditions and facilities, and the study shall include all off-site tributary areas. Study and the design shall be in compliance with Central Coast Regional Water Quality Control Board (CRWQCB) and the City’s Stormwater Management Guidance Manual for Low Impact Development & Post Construction Requirements (latest edition). Existing off-site drainage patterns, i.e., tributary areas, drainage amount, and velocity shall not be altered by the development. Sizing tools for structural control measures for runoff retention can be found at https://countyofsb.org/pwd/sbpcw/development/new-and-redevelopment.sbc . Provide infiltration rates using a safety factor of 2 as part of your first improvement plan submittal. The plan shall be to the approval of the City Engineer and shall be approved prior to the issuance of the first City permit. (PUBLIC WORKS) 103.STORMWATER CONTROL PLAN: At first improvement plan submittal, the applicant shall submit a design level Stormwater Control Plan Report (in 8 ½ x 11 report format), to include background, summary, and explanation of all aspects of stormwater management. A report template can be found at the Central Coast Regional Board website (MS Word): https://www.waterboards.ca.gov/centralcoast/water_issues/programs/stormwater/ Docs/lid/lid_hydromod_charette_index.html All new and disturbed areas (on-site and off-site) shall be accounted for and part of the stormwater management design calculations. The report shall also include exhibits, tables, calculations, and all technical information supporting facts, including but not limited to, exhibit of the proposed site conditions, which clearly delineates impervious and pervious areas on site. The plan shall provide a separate hatch or shading for landscaping/pervious areas on-site including those areas that are not bio-retention areas. This stormwater control plan report format does not replace, or is not in-lieu of any stormwater control plan sheet in the improvement plans. The stormwater control 9.3 p. 402 of 794 Resolution No. 2023-XX Architectural and Site Approval – Gilroy Square Project City Council Regular Meeting | June 5, 2023 Page 33 of 57 plan shall include a signed Performance Requirement Certifications specified in the Stormwater Guidance Manual. At applicant’s sole expense, the stormwater control plan shall be submitted for review by an independent third party accepted by the City for compliance. Result of the peer review shall be submittal and approved by the City Engineer prior to the issuance of the first City permit. (PUBLIC WORKS) 104.REPAIR OF PUBLIC IMPROVEMENTS: The applicant shall repair or replace all existing improvements not designated for removal, and all new improvements that are damaged during construction or removed because of the applicant’s operations. The applicant shall request a walk-through with the Engineering Construction Inspector before the start of construction to verify existing conditions. Said repairs shall be completed prior to the first occupancy of the project. (PUBLIC WORKS) 105.ROADWAY AND INTERSECTION GEOMETRICS, ALIGNMENTS, PROFILES, & SIGNALS: This project will be required to design and construct roadways and intersections as part of the development. Roadway geometrics, alignments, profiles, etc. are typical plan sheets when designing roadways. At first improvement plan submittal, include roadway and intersection drawings for geometrics, alignments, profiles, signals, etc. You may refer to Caltrans standards and plan preparation manual for examples. All geometric design of road segments and intersections shall conform to AASHTO and Caltrans standards. 106.LANE ALIGNMENT: At first improvement plans submittal, the developer is responsible for showing on the plans lane striping at intersections fronting the project and intersections identified in the traffic study. All intersections shall have lanes align from one side of the intersection to the far side of the intersection. Lane lines shall align with no offset through the intersection. 107.CAMINO ARROYO / GILROY CROSSING INTERSECTION: At first improvement plan submittal, provide drawings for updating the existing signalized intersection. The current striping exiting the existing development is a double left and a single a right. Vehicles leaving the existing Gilroy Crossing shopping center will require a through lane heading East into the proposed development. 108.TRUCK TURNS: At first improvement plan submittal, provide Truck Turn exhibits. The provided planning level documents showed trucks going into oncoming traffic which is not allowed. Trucks entering and leaving the proposed development and crossing lanes of traffic is not allowed. Truck turning templates shall clearly show trucks entering the proposed development while staying within the travel lane closest to the development and not having to use additional lanes. All frontage roads, frontage intersections, project entrances/exits, intersections identified in the traffic study, roadways identified in the traffic study, and on-site shall be modeled using autoturn for appropriate large truck turning movements, CA legal 67’ trucks and City of Gilroy Fire Trucks. All truck movements shall not conflict with opposing lanes. All intersection lane widths shall be dictated by truck movements. Show all possible truck 9.3 p. 403 of 794 Resolution No. 2023-XX Architectural and Site Approval – Gilroy Square Project City Council Regular Meeting | June 5, 2023 Page 34 of 57 turning movements at all intersections at appropriate scales. 109.SIGHT DISTANCE: At first improvement plan submittal, provide sight distance plans that clearly show standard sight distance will be provided and no items obstruct sight distance for driveways, roadways, intersections, etc. Please note that private signs, fences, walls, buildings, landscape features, above ground utilities, guardrail, barriers, railing, art, etc. will not be allowed within sight distance triangles. Provide all Sight Distance plans per Caltrans, AASHTO, and NCHRP Requirements for all project frontage access points, driveways, roadways, and offsite mitigation measure locations. These calculations shall be done as part of the first improvement plan submittal because it is important to ensure the development meets sight distance standards and all roadways, intersections, driveways, and access points to these facilities are safe for motorists and pedestrians. Sight distance plans shall approved by the City Engineer prior to first permit issuance. (PUBLIC WORKS) 110.DRIVEWAYS: The transportation analysis/traffic study identifies proposed Driveway 1 (driveway nearest HWY 152) conflicting with the widening improvements required to improve the Camino Arroyo left and right turn lane. Multiple turn lanes along Camino Arroyo have been identified as deficient and shall be improved per the Traffic Study. There is also a VTA bus stop in this area that requires improvements to the latest VTA standards. All project driveways shall not be detrimental to abutting streets capacities, safety, and/or efficiency. All project driveways shall not be located within the functional area of an intersection or in the influence area of an adjacent driveway. All Project driveways shall not conflict with intersections, bus stops, turn lanes, bike lanes, surrounding business access, etc. Tenants and customers will still be able to access the development from the signalized intersection at Camino Arroyo/Gilroy Crossing Shopping Center. Proposed driveway 1 will not be allowed per the above mentioned items. At first improvement plan submittal, include fully designed intersections and frontage improvements per the project Transportation Analysis including all appropriate geometry, signal equipment, turn lanes, bay tapers, through lanes, bike lanes, etc. per Caltrans, AASHTO, NCHRP, & City Standards. 111.DRIVEWAY DESIGN: Driveway grades shall be designed to keep a standard design vehicle from dragging or “bottoming out” on the street or driveway, and to keep water collected in the street from flowing onto the lots. The details of such design shall be provided on the site civil improvement plans at first improvement plan submittal to the satisfaction of the City Engineer. (PUBLIC WORKS) 112.SIGNING AND STRIPING: At first improvement plans submittal, the developer is responsible for including signing and striping plans for all areas along the project frontage, all offsite areas identified in the traffic study, and all on-site areas. Signing and striping shall be designed to Caltrans and CAMUTCD standards. All signing and striping plans need to be designed to account for truck turn exhibits. Installation of all signing and striping shall be done as part of Phase 1 of the project. (PUBLIC WORKS) 9.3 p. 404 of 794 Resolution No. 2023-XX Architectural and Site Approval – Gilroy Square Project City Council Regular Meeting | June 5, 2023 Page 35 of 57 113.NO STOPPING ANY TIME SIGNS: “No Stopping Any Time” signs shall be placed along the entire project frontage. Spacing of the signs should be approximately 75’-100’. 114.GRADING & DRAINAGE: Adjust grade breaks and/or field inlets to capture and direct all stormwater into the stormwater treatment areas prior to entering the public right of way and storm drain facilities. On-site stormwater facilities need to be sized to account for off-site impervious improvement areas. (PUBLIC WORKS) 115.GRADING & DRAINAGE: All grading activity shall address National Pollutant Discharge Elimination System (NPDES) concerns. There shall be no earthwork disturbance or grading activities between September 15th and April 15th unless otherwise approved by the City Engineer. If approved, the applicant shall submit a Winterization Erosion Control Plan to the City Engineer for review and approval. This plan shall incorporate erosion control devices and other techniques in accordance with Gilroy City Code § 27C to minimize erosion. Specific measures to control sediment runoff, construction pollution and other potential construction contamination sediment runoff, construction pollution and other potential construction contamination shall be addressed through the Erosion Control Plan and Storm Water Pollution Prevention Plan (SWPPP). The SWPPP shall supplement the Erosion Control Plan and project improvement plans. These documents shall also be kept on-site while the project is under construction. A Notice of Intent (NOI) shall be filed with the State Water Resources Control Board, with a copy provided to the Engineering Division before a grading permit will be issued. A project WDID# shall be added to the grading plans prior to plan approval. (PUBLIC WORKS) 116.PUBLIC FIRE HYDRANTS: Fire Hydrant spacing along the project frontage is not per City Standards, Specs, or Guidelines. At first improvement plan submittal, the developer is responsible for showing on the plans the installation of fire hydrants spaced along project frontage per City standards, specs, and guidelines. Installation of the fire hydrants including concrete pads shall be done as part of Phase 1 of the project. 117.PAVEMENT SECTION: At first improvement plan submittal, show pavement sections for all roadways, roadway widening, and drive isles per the Geotechnical Engineering recommendations. Pavement section shall consist of a minimum 6” AC per City standard. Lime treatment is not allowed within public right of way or easements. 118.GEOTECHNICAL ENGINEER: Prior to first permit issuance, the applicant’s Geotechnical Engineer shall review the final grading, pavement design and drainage plans to ensure that said designs are in accordance with the recommendations or the project geotechnical study, and the peer review comments. The applicant’s Geotechnical Engineer’s approval shall then be conveyed to the City either by letter, or by signing the plans. All grading operations and soil compaction activities shall be per the approved project’s design level geotechnical report. All grading activities shall be conducted under the observation of, and tested by, a licensed geotechnical engineer. A report shall be filed 9.3 p. 405 of 794 Resolution No. 2023-XX Architectural and Site Approval – Gilroy Square Project City Council Regular Meeting | June 5, 2023 Page 36 of 57 with the City of Gilroy for each phase of construction, stating that all grading activities were performed in conformance with the requirements of the project’s geotechnical report. The applicant shall add this condition to the general notes on the grading plan. Certification of grades and compaction are required prior to Building Permit final. This statement must be added as a general note to the Grading and Drainage Plan. (PUBLIC WORKS) 119.FINISH FLOOR ELEVATION: Site design, including building finished floor elevations, shall comply with the 1995 Uvas Creek Overflow Floodplain Delineation Project prepared by Schaaf & Wheeler Consulting Civil Engineers. The project will be required to have a hydrologist review the project grading, to confirm this project does not have cumulative impacts to floodwaters. The City will require a review letter by Schaaf & Wheeler (Contact Caitlin Gilmore at 415-823-4964, Schaaf & Wheeler) be submitted to the approval of the City Engineer prior to the issuance of the building permit. (PUBLIC WORKS) 120.ENCROACHMENT PERMIT REQUIREMENTS AND INSURANCE: The applicant must obtain an encroachment permit prior to the first building permit submittal and prior to any work being done in the City's right-of-way. Refer to the following link for encroachment permit requirements: https://www.cityofgilroy.org/244/Encroachment-and-Transportation-Permits Submit the encroachment permit at first improvement plan submittal to Weston.hill@cityofgilroy.org The applicant shall have off-site improvement plans prepared for all work in the public right-of-way by a licensed civil engineer, whose signed engineer’s stamp shall appear on the plans. All design assumptions and criteria shall be submitted with each submittal. Final construction plans shall be approved by the City Engineer, and released for construction, with the issuance of the encroachment permit. Right-of-way improvements shall include, but not limited to, the following items: (PUBLIC WORKS) a.STREET WIDENING: The applicant shall widen all streets and intersections identified in the Traffic Study. The applicant shall install new street section, curb, gutter, and sidewalk and relocate affected utilities as directed by the City Engineer. All work shall be shown on the required improvement plans. b.STREET TREES: The applicant shall plant street trees along the project frontage to match the City of Gilroy’s Street Tree Plan in effect at the time of construction. The street tree plans shall be per City Standard Drawings and will include City Standard tree grates. Trees shall be placed between the curb and sidewalk along Camino Arroyo. Trees shall be placed behind the back of sidewalk along Holloway Rd because sidewalk along Holloway will be monolithic per City Standard. c.FRONTAGE LANDSCAPING: The landscaping area between the Camino Arroyo 9.3 p. 406 of 794 Resolution No. 2023-XX Architectural and Site Approval – Gilroy Square Project City Council Regular Meeting | June 5, 2023 Page 37 of 57 back of curb and the sidewalk shall be a minimum of 4.5’ wide per City Standard. The landscaping area for street trees along Holloway shall be a minimum of 4.5’. Coordinate with the planning department for additional landscaping requirements fronting the project within private property. d.TREE GRATES: The applicant shall install City Standard Tree Grates as specified in the approved plans. Tree grates shall be 4’x6’, model OT-T24 by Urban Accessories, and shall be black power coated. The tree grates shall be shown on the improvement plans to be located to the approval of the City Engineer, and shall be installed with the street trees as part of Phase 1. e.STREET MARKINGS: The applicant shall install necessary street markings of a material and design approved by the City Engineer, and replace any that are damaged during construction. These include but are not limited to all pavement markings, painted curbs and handicap markings. All permanent pavement markings shall be thermoplastic and comply with Caltrans Standards. Color and location of painted curbs shall be shown on the plans, and are subject to approval by the City Engineer. Any existing painted curb or pavement markings no longer required shall be removed by grinding if thermoplastic, or sand blasting if in paint. f.SIGNAGE: The applicant shall install all necessary temporary and permanent street signs of a material and design approved by the City Engineer, and replace any that are damaged during construction. All permanent signs shall comply with CAMUTCH and Caltrans Standards. Any existing signs no longer required shall be removed. g.SIDEWALK: The applicant shall remove and replace to existing City standards all damaged and non-City Standard sidewalk with a new 6-ft commercial sidewalk surrounding the entire project site. The actual amount of sidewalk to be replaced shall be identified in the improvement plans. Sidewalk replacement shall be constructed per the City Standard Drawings. New 6-ft commercial sidewalk shall be installed along the entire project frontage per City Standard Drawings. h.CURB RAMP(S): The applicant shall construct all curb ramps in accordance with the latest Caltrans standards. The actual ramp "Case" shall be identified on the plans and shall be to the approval of the City Engineer. Dual curb ramps on the northeast and southeast quadrant shall be installed at the existing signalized intersection project entrance. Curb ramps along the project frontage and intersections fronting the project are not currently being shown. Curb ramps at all intersections along the project frontage, roadways, and intersections identifies in the Traffic study shall be ADA compliant and be designed to latest Caltrans Standards. If there are no curb ramps or existing curb ramps are not ADA compliant, developer shall install ADA compliant curb ramps in all the above- mentioned locations. Crosswalk paths and paths connecting curb ramps shall also meet ADA and PROWAG standards. Any existing crosswalks and paths 9.3 p. 407 of 794 Resolution No. 2023-XX Architectural and Site Approval – Gilroy Square Project City Council Regular Meeting | June 5, 2023 Page 38 of 57 connecting curb ramps that do not meet ADA and PROWAG standards shall be removed and replaced to meet ADA and PROWAG standards. i.CURB AND GUTTER: At first improvement plan submittal, show the removal and replacement of any damaged and non-City Standard curb and gutter along the project frontage, intersections along the project frontage, roadways identified in the Traffic Study, and intersections identified in the Traffic Study. Removal and replacement limits shall be from expansion joint to expansion joint per City standard. Show the removal and replacement of curb and gutter for locations where existing utilities need to be removed where they cross the curb and gutter. Also show the removal and replacement of curb and gutter where new utilities will cross the curb and gutter. The actual amount of curb and gutter to be replaced shall be determined by the Public Works Construction Inspector and confirmed by the City Engineer in the field prior to construction. New curb and gutter shall be constructed per the City Standard Drawing STR-12. j.VALLEY GUTTER: The applicant shall remove and replace to existing City Standards any valley gutter that is damaged now or during construction of this project. New valley gutter shall be constructed per the City Standard Drawing. Doweling shall be provided to prevent vertical deflection into any abutting curb and gutter sections. The actual limits of valley gutter repair shall be identified in the plans at first improvement plans submittal. k.DRIVEWAY APPROACH(ES): The applicant shall install City Standard Commercial driveway approaches as shown on the approved plans. The new commercial driveway approach shall be constructed per the City Standard Drawing. l.DRIVEWAY TRANSITIONS: The applicant shall construct new driveway transitions at the existing driveway approach along the project frontage per the City Standard Drawing "Standard Commercial Driveway Approach." m.SEWER LATERAL: The applicant shall install a sewer lateral and main line connection to the sewer main located in Camino Arroyo. Connection to the City main will be with a Manhole. n.SANITARY SEWER MANHOLES: The applicant shall install standard sanitary sewer manholes and test manholes, per approved plans and in accordance with the City Standard Drawing. o.STORM DRAIN MANHOLES: The applicant shall install standard storm drain manholes, per approved plans and in accordance with the City Standard Drawing. p.STORM WATER CATCH BASINS: The applicant shall install standard storm 9.3 p. 408 of 794 Resolution No. 2023-XX Architectural and Site Approval – Gilroy Square Project City Council Regular Meeting | June 5, 2023 Page 39 of 57 water catch basins, in accordance with the City Standard Drawing. q.STREET LIGHTS: i.Cobra Head. The applicant shall provide and install standard aluminum electrolier street light(s) per City Standard Drawing EL-1 to EL-5. The applicant is responsible for all PG&E service fees and hook-up charges. Any new service point connection required to power the new lights shall be shown on the construction drawings along with the conduit, pull boxes and other items necessary to install the street lights. An Isometric lighting level needs to be provided by the designer/contractor. A separate light study may be required by the City Engineer. The new street light shall has 32’ mounting height per Standard Drawing EL-3, with mounting arm length per Standard Drawing EL-4, the Fixture shall be Leotek GC1 or GC2 series in an approved configuration per detail EL-2 or approved equal. The arm shall be installed at the location as shown on the approved plans. r.FIRE HYDRANTS: The applicant shall install new fire hydrants along the project frontage. Spacing shall meet City and Fire Marshall requirements. s.BUS STOPS: There are existing bus stops along the proposed project frontage that need to be updated to the latest VTA standards. At first improvement plan submittal, show updated bus stops. This project will require review and approval by VTA prior to first permit issuance. t.WATER SERVICES: Project will need to evaluate if surrounding domestic water services can provide the new development water use demands (pressure and volume). If existing services do not meet the water use demands, the developer shall install new water lines and services. 121.POTHOLE REQUIREMENTS: The applicant is required to confirm the location of existing utility lines along the project frontage by potholing. Prior to any potholing, applicant shall submit a pothole plan for City review and approval. Applicant shall provide the pothole result to the City Engineer prior to final design. 122.EASEMENTS: Show and label the locations of the existing and proposed Easements on all plans. Identify what easements will be preserved or adjusted. This includes public service easements, public utility easements, private storm drainage, private sanitary sewer, private water, reciprocating ingress/egress easements between lots shown in this Tentative Map, reciprocating ingress/egress easements with the proposed development to the East, etc. 123.ACCESS TO EAST DEVELOPMENT: At first improvement plan submittal, show access to the proposed development located on the East project boundary. Site plan shall be designed with a wide enough drive isle to accommodate two-way traffic going to the development East of the project boundary. 9.3 p. 409 of 794 Resolution No. 2023-XX Architectural and Site Approval – Gilroy Square Project City Council Regular Meeting | June 5, 2023 Page 40 of 57 124.UTILITIES: All new services to the development shall be "underground service" designed and installed in accordance with the Pacific Gas and Electric Company, AT&T (phone) Company and local cable company regulations. Transformers and switch gear cabinets shall be placed underground unless otherwise approved by the Planning Director and the City Engineer. Underground utility plans must be submitted to the City prior to installation. (PUBLIC WORKS) 125.STREET CUT MORATORIUM: Camino Arroyo is part of the Street Cut Moratorium due to the recently completed paving project. The project is proposing to make new pavement cuts on the newly resurfaced Camino Arroyo. Also, the project will create additional construction traffic and create additional future traffic all reducing the City Pavement Condition Index. The project shall grind and pave the entire width of Camino Arroyo (Lip of Gutter to Lip of Gutter) along the entire project frontage with a minimum 2.5” hot mix AC, and with pavement section dig-outs and repairs. Extent of the dig-outs and repairs to be determined by the Developers Geotechnical Engineer and City Engineer. (PUBLIC WORKS) 126.PAVEMENT RESTORATION: Due to the proposed development making pavement cuts into the existing roadway, additional construction traffic, and additional future traffic all reducing the City Pavement Condition Index, show on the plans pavement grind and pave along Holloway Rd. project frontage (half roadway width) with a minimum 2.5” hot mix AC with pavement section dig-out repairs. Also show on the plans pavement crack seal and microsurface slurry seal along the entire frontage of Holloway Rd (lip of gutter to lip of gutter). The extent of the pavement section dig-out repairs to be determined by the developer’s geotechnical engineer and to be confirmed by the City Engineer. The City Engineer shall approve the roadway repair prior to the release of utilities, final inspection, or issuance of a certificate of occupancy, whichever occurs first. (PUBLIC WORKS) 127.EXTERIOR SITE LIGHTING STANDARDS: The applicant shall submit a photometric plan for on-site lighting showing lighting levels to Illuminating Engineering Society (IES) Standards. The plan shall comply with the requirement of an average of 1 foot-candle with a 4:1 minimum to average ratio and a minimum lighting of 0.3 foot-candle. This lighting standard is applicable to all publicly-accessibly parking lots, driveways, circulation areas, aisles, passageways, recesses, and publicly-accessible grounds contiguous to all buildings. Private, interior courtyards not accessible to the public are not required to meet this standard. The lighting system shall be so designed as to limit light spill beyond property lines and to shield the light source from view from off site. The photometric plan shall be approved by the City Engineer or their designee and shall be addressed on the construction plans submitted for any demolition permit, building permit, or grading permit and shall be satisfied prior to issuance of whichever permit is issued first. Any subsequent building permits that include any site lighting shall also meet these requirements. (PUBLIC WORKS) 128.STREET LIGHTING STANDARDS: The applicant shall submit plans for street/sidewalk 9.3 p. 410 of 794 Resolution No. 2023-XX Architectural and Site Approval – Gilroy Square Project City Council Regular Meeting | June 5, 2023 Page 41 of 57 showing lighting levels to Illuminating Engineering Society (IES) Standards. At first submittal, provide a photometrics plan along the project frontage. Also provide photometric plans for all the streets and intersections identified in the traffic study. If the existing lighting is not to current City Standard, the project shall install the necessary streetlights to meet the minimum lighting requirements. Photometrics shall meet the following standards: a. Arterial Streets: 1.0 fc average. 3/1 average to minimum uniformity. 0.34 fc minimum b. Collector Streets: 0.6 fc average. 4/1 average to minimum uniformity. 0.2 fc minimum c. Local Streets: 0.4 fc average. 6/1 average to minimum uniformity. 0.07fc minimum. d. High Volume Intersections: 1.1fc average. 3/1 average to minimum uniformity. 0.4 fc minimum. e. Low Volume Intersections: 0.7 fc average. 4/1 average to minimum uniformity. 0.2 fc minimum. The applicant shall submit a photometric plan identifying how these lighting levels are being met given the site geometrics, using the City Standard street lights, and a Type III lighting distribution. The width of the street and lighting levels shall determine the lighting spacing. Street lights and pull boxes shall be installed in the planter strip if one is present, or behind the back of walk where feasible so as to maintain sidewalk clear of obstructions to the approval of the City Engineer. All new streetlight meter pedestals shall be located behind the back of sidewalk and there shall be a minimum of 3’ clearance from the back of sidewalk to the face of utility box. Lighting shall be provided on both sides of the roadways. The photometric plan shall be approved prior to the issuance of the first City permit. (PUBLIC WORKS) 129.FENCES AND OTHER PERMANENT STRUCTURES LOCATED OUTSIDE OF CITY RIGHT-OF-WAY: The applicant shall locate all project fencing and foundation of a permanent nature within the project’s property and outside of the City right-of-way and outside of the Public Easement. (PUBLIC WORKS) 130.STORM DRAIN INLETS: Storm drain inlet spacing along the project frontage is not per City Standards, Specs, or Guidelines. At first improvement plan submittal, the developer is responsible for showing on the plans installation of drainage inlets spaced along the project frontage per City Standards, Specs, and Guidelines. Installation of the storm drain inlets shall be done as part of Phase 1 of the project. 131.STORM DRAIN INLETS AND WATERWAYS: Per the City’s Clean Water Program’s requirements, the applicant shall mark with the words “No Dumping! Flows to Bay,” or equivalent, using methods approved by the City standards on all storm inlets surrounding and within the project parcel. Furthermore, storm drains shall be designed to serve exclusively stormwater. Dual-purpose storm drains that switch to sanitary sewer are not permitted in the City of Gilroy. (PUBLIC WORKS) 9.3 p. 411 of 794 Resolution No. 2023-XX Architectural and Site Approval – Gilroy Square Project City Council Regular Meeting | June 5, 2023 Page 42 of 57 132.DOMESTIC WATER: At first improvement plan submittal, show the installation of domestic water service per City Standards. Water meter shall be located at the back of sidewalk within the Public Easement. Install backflow preventer on private property completely outside of the public right of way and completely outside of public easement per City Standards. Existing services not being used along the project frontage shall be removed up to the main line. 133.LANDSCAPE WATER: At first improvement plan submittal, show the installation of landscaping water service per City Standards. Water meter shall be located at the back of sidewalk within the Public Easement. Install backflow preventer on private property completely outside of the public right of way and completely outside of public easement per City Standards. Existing services not being used along the project frontage shall be removed up to the main line. 134.SEPARATE WATER METER SERVICES: When a development includes multiple uses (mixed use or other), within one area designated as restaurant space, there shall be a separate water service and meter for the commercial space and a separate water meter for the other development use(s). This will facilitate the accurate assessment of the Sewer Service Charge, which is based on water use and customer class. (PUBLIC WORKS) 135.GARBAGE/RECYCLE STORAGE AND SERVICE: The applicant shall provide an adequate area for the purposes of storing garbage and recycling collection containers for scheduled servicing by the franchise solid waste collection service. The containers shall be placed at the service location allowing enough room for the truck to safely approach the containers. The collection containers shall be brought to the service area on the day of service and returned to the storage enclosure by the property owner. The containers are not to be in public view prior to, or beyond the scheduled service times. The applicant shall obtain a review letter from the City’s franchise solid waste collection service provider (Recology) confirming serviceability and site accessibility of the solid waste pickup as designed and shown on the project plans and provide to the City Engineer for approval. Contact Lisa Patton, Operations Manager 408-846-4421. No public right of way areas to be used for solid waste pickup. Provide confirmation that the garbage truck can fully access the site and does not have to “back up” into City Right of Way or Easement. There can be no interruption to the City Right of Way or easements due to solid waste pickup. (PUBLIC WORKS) 136.FUEL DISPENSING AREAS: Per Gilroy City Code Section 27C.8 Prohibition of Discharges from Industrial or Commercial Activity, the applicant shall install impermeable surfaces that are graded at the minimum slope necessary to prevent ponding and separated from the rest of the site by a grade break that prevents run-on of stormwater to the maximum extent practicable. A canopy that extends a minimum of ten feet in each direction from each pump shall cover fueling area. The canopy shall not drain onto the fueling area. (PUBLIC WORKS) 9.3 p. 412 of 794 Resolution No. 2023-XX Architectural and Site Approval – Gilroy Square Project City Council Regular Meeting | June 5, 2023 Page 43 of 57 137.UNDERGROUND FRONTAGE UTILITY LINES: The applicant must underground all overhead utilities, and remove all related utility poles, along the project frontage and project boundary from utility pole to utility pole. The applicant shall be responsible for the coordination with all utility companies existing on the poles and coordinate for their undergrounding or relocation as necessary so that the project frontage and boundary is free from utilities to the approval of the City Engineer. The applicant shall submit plans for this undergrounding work with the civil plans submitted at first improvement plan submittal. Permitting for this undergrounding work shall occur prior to the issuance of the first building permit unless otherwise approved by the City Engineer. (PUBLIC WORKS) 138.DRAINAGE: Drainage designed into landscaping with the purpose of reducing volume or improving quality of runoff from the site shall be implemented according to the requirements of the Stormwater Management Guidance Manual for Low Impact Development & Post Construction Requirements (June 2015) and shall also be, subject to the approval of the City Engineer. No increase to the peak discharge shall be permitted downstream. In addition, discharge must conform to any non-point source permit issued by the Regional Water Quality Control Board. Drainage improvements made on-site shall conform to standard engineering practices and shall not allow any site drainage to impact adjacent properties. All drainage capacity calculations shall be performed by a licensed Civil Engineer, whose signed engineer’s stamp shall appear on the calculations sheets, and shall be submitted to the City for review and approval with the project civil plans. For projects that include permanent structural controls for water quality protection, the O&M (operation and maintenance) procedures for such control features shall be submitted in a site-specific Stormwater Control Plan (SWCP) which shall be reviewed and approved prior to occupancy. A formal O&M Agreement shall specify the owner’s responsibility to ensure their ongoing effective operation and maintenance. Such O&M responsibility requirements shall be recorded on the property deed. If the project is proposing to connect to an existing storm drain system within or downstream from the site, the design engineer shall provide calculations with the final design plans to demonstrate that the downstream drainage system has adequate capacity to accommodate the additional site flows being added to the system for the design storm per City Standards. The calculations shall be to the approval of the City Engineer prior to the issuance of the first City permit. (PUBLIC WORKS) 139.STORMWATER: The project shall prepare a hydraulic study to evaluate the stormwater impacts and impacts to surrounding discharge locations and receiving waters. Stormwater detention shall be designed to not exceed existing condition discharge rates under stormwater events range of events, such as the 2-yr., 10-yr., and 25-yr. events. 9.3 p. 413 of 794 Resolution No. 2023-XX Architectural and Site Approval – Gilroy Square Project City Council Regular Meeting | June 5, 2023 Page 44 of 57 Refer to the City of Gilroy General Guidelines Section 7 #13 “A 24-hour, 25-year storm, total rainfall of 4.79 inches shall be used if a reasonable outlet is provided (detention). If no disposal other than evaporation, percolation or irrigation is provided (retention), a 24-hour, 100-year storm, total rainfall of 5.59 inches, shall be used. 25% of the total basin volume shall be considered as freeboard.” https://www.cityofgilroy.org/260/Standards-Specifications 140.STORMWATER MANAGEMENT: At Developer’s sole expense, Developer shall submit results from a third-party review of the project’s stormwater design. The results shall confirm that the project is complying with requirements set in the City of Gilroy Stormwater Management Guidance Manual for Low Impact Development and Post- Construction Requirements. (PUBLIC WORKS) 141.SITE LANDSCAPING COORDINATION: The site landscaping needs to be coordinated between the stormwater treatment area and the overall site landscaping plan area. The landscaping within the stormwater treatment area will not count towards the site landscaping requirement. Stormwater treatment areas should be identified on the site first, and then site landscaping to make sure the correct plant material is identified for each area. Some site landscaping plant material may not be suitable in stormwater treatment areas due to the nature of the facility. Sewer facilities cannot be aligned through stormwater treatment facilities. It is the applicant’s responsibility to coordinate the civil stormwater treatment facilities and the plans from the project landscaper. (PUBLIC WORKS) 142.PARKING LOTS: The applicant shall submit plans for all required off-street parking lots showing proper grading, drainage, ramps profile, and parking dimensions in conformance with City parking standards. The plans shall be approved by the City Engineer prior to the issuance of the first City permits. (PUBLIC WORKS) 143.BICYCLE PARKING: The applicant shall provide both long-term bicycle lockers and short-term bicycle racks on-site, as shown on the approved site plan, to the approval of the City Engineer. (PUBLIC WORKS) 144.OFF-HOURS MATERIAL DELIVERY: The applicant shall coordinate with the future site operators so that all site delivery of materials and goods are delivered off-hours and on- site. This will allow the on-site customer parking for the development site to be utilized during business hours, and not be impacted by the staging of delivery vehicles. The applicant shall provide a written plan, to ensure that this condition is satisfied, prior to occupancy of the first site building. The plan shall be to the approval of the Planning Manager and City Engineer. (PUBLIC WORKS) 145.TRAFFIC SIGNAL EQUIPMENT: Per the project Transportation Analysis/Traffic Study dated October 10, 2022, the applicant shall procure all equipment and install, at 9.3 p. 414 of 794 Resolution No. 2023-XX Architectural and Site Approval – Gilroy Square Project City Council Regular Meeting | June 5, 2023 Page 45 of 57 developers cost, signal improvements. The signal equipment shall be to City Standard (unless Caltrans requires their standard to be met). The signal equipment shall include a 2070 controller with the latest McCain software, type 332 cabinet, and meet the requirements of the City Traffic Signal Design Standards. Signal equipment shall be installed at the back of walk to provide for a clear sidewalk at the intersection. Design shall be to the approval of (Caltrans and) the City Engineer, and shall be installed as part of Phase I and prior to occupancy of the first project building. (PUBLIC WORKS) 146.ADDRESS PLAN: The applicant shall submit to the Public Works Department a final address plan. The plan shall be substantially in conformance with the address plan approved with the Arch & Site application. Said submittal shall be approved by the City Engineer prior to the submittal of plans for any demolition permit, building permit, or site development permit and shall be satisfied prior to issuance of whichever permit is issued first. (PUBLIC WORKS) 147.PERMITS REQUIRED BY OTHER AGENCIES: The applicant shall obtain all applicable permits and approval from federal, state, and local agencies as required to construct the proposed improvements. The applicant is hereby informed that permits may be required by one (1) or more of the following: Caltrans, VTA, Army Corps of Engineers, UPRR/CPUC, Valley Water, Fish and Wildlife, Regional Water Quality Control Board, Santa Clara County Roads and Airports, Santa Clara Valley Water District or Habitat Permit. If project is within jurisdiction of any of these agencies, verification of permit or waiver of permit must be given to the Public Works Department prior to issuance of any required City permits. If the City is required to be a party to the permit application and a fee is required, the applicant shall reimburse the City for its cost. A copy of these permits shall be provided to the satisfaction of the City Engineer prior to the issuance of the first City permit. (PUBLIC WORKS) 148.CALTRANS PERMIT: Prior to the issuance of the first City permit, the applicant must submit evidence to the Public Works Department of approval by the State of California for the performance of any work within the State right-of-way. If the City is required to be a party to the permit application and a fee is required, the applicant shall reimburse the City for its cost. The Applicant is encouraged to contact the Caltrans permit office as soon as possible to learn what is required to obtain Caltrans approval and issuance of a State Encroachment Permit. (PUBLIC WORKS) 149.STREET TREE DEVELOPMENT IMPACT FEE: The applicant shall pay a fee to prove funding towards additional tree planting in the City. The fee is based on the amount of added hardscape the project is adding. The estimated impact fee, based on the approved plans, is $7,287. This fee is only an estimate. The actual impact fee will be calculated based on building permit plans submitted, and the fees approved by the City Council in place at the time of the building permit submittal. The fee shall be collected by the Public Works Department and paid prior to issuance of the first City permit. (PUBLIC WORKS) 9.3 p. 415 of 794 Resolution No. 2023-XX Architectural and Site Approval – Gilroy Square Project City Council Regular Meeting | June 5, 2023 Page 46 of 57 150.STORM DEVELOPMENT IMPACT FEE: The applicant shall pay a fee proportional to the project's share of storm drainage flowing off-site, and shall be used to enhance the City’s storm drainage system based on the recommendations of the adopted Storm Drainage Master Plan. The estimated impact fee, based on the approved plans, is $12,014. This fee is only an estimate. The actual impact fee will be calculated based on building permit plans submitted, and the fees approved by the City Council in place at the time of the building permit submittal. The fee shall be collected by the Public Works Department and paid prior to issuance of the first City permit. (PUBLIC WORKS) 151.SANITARY SEWER DEVELOPMENT IMPACT FEE: The applicant shall pay a fee proportional to the project’s share of the increase amount of sewage generated by the project, which shall be used to enhance the City’s sewer system based on the adopted Sewer Master Plan. The estimated impact fee, based on the approved plans, is $1,542,728. This fee is only an estimate. The actual impact fee will be calculated based on building permit plans submitted, and the fees approved by the City Council in place at the time of the building permit submittal. The fee shall be collected by the Public Works Department and paid prior to issuance of the first building permit. At first improvement plan submittal, applicant’s engineer shall submit a calculation for sanitary sewer and water generation per the City’s Master Plan design criteria. The fee shall be collected by the Public Works Department and paid prior to issuance of the first building permit. (PUBLIC WORKS) 152.WATER DEVELOPMENT IMPACT FEE: The applicant shall pay a fee proportional to the project's share of impact to the City’s water system, and the water needs of the development. The fee shall be used to fund improvements identified in the City’s Water Master Plan. The estimated impact fee, based on the approved plans, is $402,763. This fee is only an estimate. The actual impact fee will be calculated based on building permit plans submitted, and the fees approved by the City Council in place at the time of the building permit submittal. At first improvement plan submittal, applicant’s engineer shall submit a calculation for water generation per the City’s Master Plan design criteria. The fee shall be collected by the Public Works Department and paid prior to issuance of the first building permit. (PUBLIC WORKS) 153.TRAFFIC IMPACT FEE: The applicant shall pay a fee proportional to the project's share of transportation improvements needed to serve cumulative development within the City of Gilroy. The funds shall be used to fund improvements identified in the City Traffic Circulation Master Plan. The estimated impact fee, based on the approved plans, is $2,568,157. This fee is only an estimate. The actual impact fee will be calculated based on building permit plans submitted, and the fees approved by the City Council in place at the time of the building permit submittal. The fee shall be collected by the Public Works Department and paid prior to issuance of the first building permit. (PUBLIC WORKS) 154.PUBLIC FACILITIES IMPACT FEE: The applicant shall pay a fee proportional to the project’s share of the increase to the use of City Public facilities. The estimated impact fee, based on the approved plans, is $3,897,623. This fee is only an estimate. The 9.3 p. 416 of 794 Resolution No. 2023-XX Architectural and Site Approval – Gilroy Square Project City Council Regular Meeting | June 5, 2023 Page 47 of 57 actual impact fee will be calculated based on building permit plans submitted, and the fees approved by the City Council in place at the time of the building permit submittal. The fee shall be collected by the Public Works Department and paid prior to issuance of the first building permit. (PUBLIC WORKS) 155.CONSTRUCTION NOTICING: At least two week prior to commencement of any on or off-site work, the applicant shall post at the site, and to property owners within (300') three hundred feet of the exterior boundary of the project site a notice that construction work will commence on or around the stated date. The notice shall include a list of contact persons with name, title, phone number and area of responsibility. The person responsible for maintaining the list shall be included. The list shall be current at all times and shall consist of persons with authority to initiate corrective action in their area of responsibility. The names of individuals responsible for dust, noise and litter control shall be expressly identified in the notice. Noticing shall be in both English and Spanish. The notice shall be submitted for review to the approval of the City Engineer two weeks prior to the issuance of the first City permit. (PUBLIC WORKS) The following conditions shall be met prior to the approval of the FINAL MAP or PARCEL MAP, or if another deadline is specified in a condition, at that time. 156.DEDICATIONS: The applicant or owner shall dedicate all necessary right of way along the project frontage, project boundary, and all off-site locations in order to construct the improvements identified in the Transportation Analysis/Traffic Study. Where required, the applicant shall also dedicate a property line radius at the corner of his property. (PUBLIC WORKS) 157.DEDICATION OF EASEMENT: The applicant shall dedicate a 16-ft Public Utility Easement to the City for public utilities per City Standards. The easement shall be conveyed by the associated Parcel/Final Map. The applicant shall prepare the easement conveyance documents for review to the approval of the City Engineer. The easement shall be recorded with the County of Santa Clara prior to the issuance of the first City permit. (PUBLIC WORKS) 158.DRIVEWAY ACCESS EASEMENT: The applicant or owner shall dedicate reciprocal driveway ingress and egress easements, as delineated on the approved plans. Said easements shall be approved by all affected property owners. The easements shall be approved by the City Engineer, recorded with the County Recorder’s Office, and a recorded copy of the document returned to the City prior to the issuance of the first City permit. The easement may also be designated on any associated parcel or subdivision map. (PUBLIC WORKS) 159.PARCEL MAP: It shall be the applicant's responsibility to have a parcel map, prepared by a person authorized to practice land surveying in California, delineating all parcels created or deleted and all changes in lot lines in conformance with the Gilroy City Code. The parcel map shall be approved by the Department of Public Works and recorded with 9.3 p. 417 of 794 Resolution No. 2023-XX Architectural and Site Approval – Gilroy Square Project City Council Regular Meeting | June 5, 2023 Page 48 of 57 the County Recorder’s Office prior to the issuance of the first City permit. A parcel map guarantee shall be submitted to the City, by the applicant’s title company, prior to release of the parcel map to the title company for recordation. Prior to the City’s release of the parcel map to the title company, the applicant may, at the discretion of the City Engineer, be required to submit to the City an electronic copy of the map in the AutoCAD Version being used by the City at the time of recordation. It is the applicant's responsibility to check with their title company and the County Recorder’s Office to determine the time necessary to have the map recorded after City approval. (PUBLIC WORKS) 160.SUBDIVISION (FINAL) MAP: The applicant shall have a subdivision map, prepared by a person authorized to practice land surveying in California, delineating all parcels created or deleted and all changes in lot lines in conformance with the Gilroy City Code. The Final Subdivision Map shall be approved by the Department of Public Works and recorded by the County Recorder’s Office prior to the issuance of the first City permit. A map guarantee shall be submitted to the City, by the applicant’s title company, prior to release of the map to the title company for recordation. Prior to the City’s release of the final map to the title company, the applicant may, at the discretion of the City Engineer, be required to submit to the City an electronic copy of the map in the AutoCAD Version being used by the City at the time of recordation. It is the applicant's responsibility to check with their title company and the County Recorder’s Office to determine the time necessary to have the map recorded after City approval. The Subdivision (Final) Map shall be presented to the City Council for review and action. The City Council meeting will be scheduled approximately fifty (50) days after the Subdivision (Final) Map is deemed technically correct, and Improvement Plans with supporting documents, reports and agreements are approved by the City. Executed Subdivision (Final) Map shall be returned to the City Public Works Department if Subdivision (Final) Map has not been filed in the County Recorder’s Office within ninety (90) days from the date of City Council’s approval. (Note: This item to also be added for condominium projects.) (PUBLIC WORKS) 161.PROPERTY IMPROVEMENT AGREEMENT (PIA): The applicant shall enter into a property improvement agreement with the City per Gov. Code Section 66462(a), and shall arrange to provide Payment and Performance bonds each for 100% of the cost of public infrastructure improvements to be constructed in the public right-of-way. These improvements shall include, but not be limited to, roadway construction, sidewalk, curb and gutter, water lines, storm lines, sewer lines, street lights, and signal equipment. City Standard insurance shall be provided per the terms of the agreement. The agreement will be forwarded to the City Council for approval with project (parcel or final) map. The PIA shall be approved by the City Council prior to the issuance of the first project permit. (PUBLIC WORKS) 162.LANDSCAPE MAINTENANCE AGREEMENT: The developer will be required to enter into a landscape maintenance agreement for the maintenance of landscape in the public 9.3 p. 418 of 794 Resolution No. 2023-XX Architectural and Site Approval – Gilroy Square Project City Council Regular Meeting | June 5, 2023 Page 49 of 57 right of way along the project frontage. 163.MONUMENTS: The applicant shall arrange for the engineer to have all monuments set per the recorded final map. A certificate letter by the Surveyor or Engineer will be provided to the City Engineer. (PUBLIC WORKS) 164.COVANANTS, CONDITIONS & RESTRICTIONS (CC&R): The applicant shall prepare project Covenants, Conditions and Restrictions (CC&R) for the project. The CC&Rs shall be submitted with the project map for review and approval of the City Engineer, the City Attorney, and the Planning Manager. The CC&Rs shall include relevant project Conditions of Approval, and shall include language that restricts the Homeowner’s Association from making changes to the CC&Rs without first obtaining approval from the City. The CC&Rs shall be reviewed and approved prior to the City Council approval of the project map. (PUBLIC WORKS) 165.LOT LINE ADJUSTMENT: It shall be the applicant's responsibility to have any lot line adjustment, prepared by a person authorized to practice land surveying in California, delineating all changes in lot lines in conformance with the Gilroy City Code. The lot line adjustment shall be approved by the Department of Public Works, recorded by the County Recorder’s Office, and a recorded copy of the document returned to the City prior to the issuance of any City permits. It is the applicant's responsibility to check with their title company and the County Recorder’s Office to determine the time necessary to have the lot line adjustment recorded after City approval. (PUBLIC WORKS) 166.ELEVATION CERTIFICATE: (specifically for projects in the flood zone) An elevation certificate per FEMA requirements must be complete by a Land Surveyor or Civil Engineer. The elevation certificate shall be submitted, to the approval of the City Engineer, prior to the first building occupancy. (PUBLIC WORKS) 167.STORMWATER MANAGEMENT FACILITIES MAINTENANCE AGREEMENT: The applicant shall execute a Stormwater Management Facilities Maintenance Agreement with the City Engineer as specified in Chapter 7.39.210-230 of the Stormwater Management and Discharge Control ordinance. The agreement shall outline the operation and maintenance (O&M) plan for the permanent storm water treatment facilities. The City-Standard Stormwater BMP Operation and Maintenance Agreement will be provided by Public Works Engineering. The agreement shall include the following: a. This Agreement shall also provide that in the event that maintenance or repair is neglected, or the stormwater management facility becomes a danger to public health or safety, the City shall have the authority to perform maintenance and/or repair work and to recover the costs from the owner. b. All on-site stormwater management facilities shall be operated and maintained in good condition and promptly repaired/replaced by the property owner(s) or other legal entity approved by the City. c. Any repairs or restoration/replacement and maintenance shall be in accordance 9.3 p. 419 of 794 Resolution No. 2023-XX Architectural and Site Approval – Gilroy Square Project City Council Regular Meeting | June 5, 2023 Page 50 of 57 with City-approved plans. d. The property owner(s) shall develop a maintenance schedule for the life of any stormwater management facility and shall describe the maintenance to be completed, the time period for completion, and who shall perform the maintenance. This maintenance schedule shall be included with the approved Stormwater Runoff Management Plan. This agreement shall be executed prior to the first occupancy of the building. (PUBLIC WORKS) 168.STORMWATER MANAGEMENT FACILITIES INSPECTION: The Stormwater Management Facilities Maintenance Agreement work shall require inspections be performed which shall adhere to the following: a. To comply with the State Stormwater requirements and the NPDES permit, the applicant shall secure a QSD or QSP to maintain all erosion control and BMP measures during construction. The applicant’s QSD or QSP shall provide the City weekly inspection reports to the approval of the City Engineer. b. Stormwater facility inspections shall be done at least twice per year, once in Fall by October 1st, in preparation for the wet season, and once in Winter by March 15th. Written records shall be kept of all inspections and shall include, at minimum, the following information: 1. Site address; 2. Date and time of inspection; 3. Name of the person conducting the inspection; 4. List of stormwater facilities inspected; 5. Condition of each stormwater facility inspected; 6. Description of any needed maintenance or repairs; and 7. As applicable, the need for site re-inspection. c. Upon completion of each inspection, an inspection report shall be submitted to Public Works Engineering no later than October 1st for the Fall report, and no later than March 15th of the following year for the Winter report. d. Before commencing any grading or construction activities, the applicant shall obtain a National Pollutant Discharge Elimination System (NPDES) permit and provide evidence of filing of a Notice of Intent (NOI) with the State Water Resources Control Board. e. The applicant is responsible for ensuring that all contractors are aware of all storm water quality measures and implement such measures. Failure to comply with the approved construction BMPs will result in the issuance of correction notices, citations or a project stop order. f. Sequence of construction for all stormwater facilities (bioswales, detention/ retention basins, drain rock, etc.) shall be done toward final phases of project to prevent silting of facilities and reduce the intended use of the facilities. g. Prior to final inspection, all stormwater facilities will be tested by a certified QSP or QSD to meet the minimum design infiltration rate. All tests shall be made at on 20 ft x 20ft grid pattern over the surface of the completed stormwater facility unless 9.3 p. 420 of 794 Resolution No. 2023-XX Architectural and Site Approval – Gilroy Square Project City Council Regular Meeting | June 5, 2023 Page 51 of 57 otherwise approved by the City Engineer. All soil and infiltration properties for all stormwater facilities shall be evaluated by the geotechnical engineer. Percolation tests (using Double Ring Infiltrometer Testing with appropriate safety factors) at horizontal and vertical (at the depth of the stormwater facility) shall be conducted for each stormwater facility. A 50% safety factor shall be applied to the calculated percolation test and shall be used as the basis for design (the design percolation rate). The geotechnical report shall include a section designated for stormwater design, including percolation results and design parameters. (PUBLIC WORKS) 169.REGIONAL BOARD STORMWATER: This project may be subject to an audit by the Central Coast Regional Board. City may be required to provide the project stormwater design and storm water management plan for Regional Board review and comment. The project may need to provide the Regional Board any and all necessary documents (including reports, technical data, plans, etc.) for the Regional Board approval. (PUBLIC WORKS) The following conditions shall be complied with AT ALL TIMES DURING THE CONSTRUCTION PHASE OF THE PROJECT, or if another deadline is specified in a condition, at that time. 170.PUBLIC WORKS CONSTRUCTION ACTIVITIES: The City shall be notified at least ten (10) working days prior to the start of any construction work, and at that time the contractor shall provide a project construction and phasing schedule, and a 24-hour emergency telephone number list. The schedule shall be in Microsoft Project, or an approved equal, and shall identify the scheduled critical path for the installation of improvements to the approval of the City Engineer. The schedule shall be updated weekly. The approved construction and phasing schedule shall be shared with Gilroy Unified School District (GUSD) to avoid traffic impacts to surrounding school functions. An approved construction information handout(s) shall also be provided to GUSD to share with school parents. (PUBLIC WORKS) a. All work shown on the improvement plans shall be inspected to the approval of the City Engineer as applicable. Uninspected work shall be removed as deemed appropriate by the City Engineer. b. Construction activities related to the issuance of any Public Works permit shall be restricted to the weekday between 7:00 a.m. and 7:00 p.m., Saturday 9:00 a.m. to 7:00 p.m. for general construction activities. No work shall be done on Sundays and on City Holidays unless otherwise approved by the City Engineer. Please note that no work shall be allowed to take place within the City right-of-way after 5:00 p.m. Monday through Friday. In addition, no work being done under the issuance of a Public Works encroachment permit may be performed on the weekend unless prior approvals have been granted by 9.3 p. 421 of 794 Resolution No. 2023-XX Architectural and Site Approval – Gilroy Square Project City Council Regular Meeting | June 5, 2023 Page 52 of 57 Public Works. The City Engineer may apply additional construction period restrictions, as necessary, to accommodate standard commute traffic along arterial roadways and along school commute routes. Signs outlining the project construction times shall be posted at conspicuous locations on site where it is visible to the public. The signs shall be per the City Standard Drawing for posting construction hours. The sign shall be kept free of graffiti at all times. Contact the Public Works Department to obtain sample City Standard sign outlining hours of operation. c. The allowed hours of Public Works construction activities may be waived or modified through an exemption, for limited periods, if the City Engineer finds that the following criteria are met: i. Permitting extended hours of construction will decrease the total time needed to complete the project thus mitigating the total amount of noise associated with the project as a whole; or, ii. Permitting extended hours of construction are required to accommodate design or engineering requirements, such as a large concrete pour. Such a need would be determined by the project's design engineer and require approval of the City Engineer. iii. An emergency situation exists where the construction work is necessary to correct an unsafe or dangerous condition resulting in obvious and eminent peril to public health and safety. If such a condition exists, the City may waive any of the remaining requirements outlined below. iv. The exemption will not conflict with any other condition of approval required by the City to mitigate significant impacts. v. The contractor or owner of the property will notify residential and commercial occupants of property adjacent to the construction site of the hours of construction activity which may impact the area. This notification must be provided three days prior to the start of the extended construction activity. vi. The approved hours of construction activity will be posted at the construction site in a place and manner that can be easily viewed by any interested member of the public. vii. The City Engineer may revoke the exemption at any time if the contractor or owner of the property fails to abide by the conditions of exemption or if it is determined that the peace, comfort and tranquility of the occupants of adjacent residential or commercial 9.3 p. 422 of 794 Resolution No. 2023-XX Architectural and Site Approval – Gilroy Square Project City Council Regular Meeting | June 5, 2023 Page 53 of 57 properties are impaired because of the location and nature of the construction. The waiver application must be submitted to the Public Works Construction Inspector ten (10) working days prior to the requested date of waiver. d. The following provision to control traffic congestion, noise, and dust shall be followed during site excavation, grading and construction: i. All construction vehicles should be properly maintained and equipped with exhaust mufflers that meet State standards. ii. Blowing dust shall be reduced by timing construction activities so that paving and building construction begin as soon as possible after completion of grading, and by landscaping disturbed soils as soon as possible. iii. Further, water trucks shall be present and in use at the construction site. All portions of the site subject to blowing dust shall be watered as often as deemed necessary by the City, or a minimum of three times daily, or apply (non-toxic) soil stabilizers on all unpaved access roads, parking areas, and staging areas at construction sites in order to ensure proper control of blowing dust for the duration of the project. iv. Watering on public streets, and wash down of dirt and debris into storm drain systems will not be allowed. Streets will be cleaned by street sweepers or by hand as often as deemed necessary by the Construction Inspector, or at least once a day. Watering associated with on-site construction activity shall take place between the hours of 8 a.m. and 5 p.m. and shall include at least one late-afternoon watering to minimize the effects of blowing dust. Recycled water shall be used for construction watering to manage dust control where possible, as determined by the City Engineer. Recycled water shall be billed at the municipal industrial rate based on the current Santa Clara Valley Water District’s municipal industrial rate. Where recycled water is not available potable water shall be used. All potable construction water from fire hydrants shall be metered and billed at the current portable fire hydrant meter rate. v. All public streets soiled or littered due to this construction activity shall be cleaned and swept on a daily basis during the workweek to the satisfaction of the Construction Inspector. vi. Construction grading activity shall be discontinued in wind conditions that in the opinion of the Public Works Construction Inspector cause excessive neighborhood dust problems. 9.3 p. 423 of 794 Resolution No. 2023-XX Architectural and Site Approval – Gilroy Square Project City Council Regular Meeting | June 5, 2023 Page 54 of 57 vii. Site dirt shall not be tracked into the public right-of-way, and shall be cleaned immediately if done, or the project may risk being shut down. Mud, silt, concrete and other construction debris shall not be washed into the City’s storm drains. viii. Construction activities shall be scheduled so that paving and foundation placement begin immediately upon completion of grading operation. ix. All aggregate materials transported to and from the site shall be covered in accordance with Section 23114 of the California Vehicle Code during transit to and from the site. x. Prior to issuance of any permit, the applicant shall submit any applicable pedestrian or traffic detour plans, to the satisfaction of the City Engineer, for any lane or sidewalk closures. The traffic control plan shall be prepared by a licensed professional engineer with experience in preparing such plans. The Traffic Control Plan shall be prepared by a licensed engineer in accordance with the requirements of the latest edition of the California Manual on Uniform Traffic Control Devices (MUTCD) and standard construction practices. The Traffic Control Plan shall be approved prior to the commencement of any work within the public right-of-way. xi. During construction, the applicant shall make accessible any or all City utilities as directed by the City Engineer. xii. The minimum soils sampling and testing frequency shall conform to Chapter 8 of the Caltrans Construction Manual. The applicant shall require the soils engineer submit to daily testing and sampling reports to the City Engineer. 171.STREET RESURFACING PRIOR TO ACCEPTANCE: Prior to final acceptance, the applicant shall apply a microsufacing to all streets, and apply final street markings, per the approved plans, in thermoplastic to Caltrans Standards. All microsurfacing and final striping shall be to the approval of the City Engineer. (PUBLIC WORKS) 172.PROJECT CLOSE-OUT AND RECORD DRAWINGS: At project completion, the applicant shall submit the complete Public Works project closeout package to the Department of Public Works Engineering Division. The project closeout package consists of As-Builts, AutoCAD files, etc. Additional information regarding the Public Works project closeout can be provided to the applicant upon request. This condition shall be met prior to the release of utilities, final inspection, or issuance of a certificate of occupancy, whichever occurs first. (PUBLIC WORKS) 9.3 p. 424 of 794 Resolution No. 2023-XX Architectural and Site Approval – Gilroy Square Project City Council Regular Meeting | June 5, 2023 Page 55 of 57 173.PROJECT CLOSE-OUT: Prior to City acceptance of all parcel map subdivision developments, tract subdivision developments, and property improvement agreements, the applicant shall comply with all City construction close-out procedures to the approval of the City Engineer. Refer to the City’s website for a copy of these procedure. Prior to final inspections, all pertinent conditions of approval and all improvements shall be completed to the satisfaction of the Community Development Director and City Engineer. A letter indicating that all project conditions have been met shall be submitted prior to the first occupancy. All public improvements, including the complete installation of all improvements relative to streets, fencing, sanitary sewer, storm drainage, water system, underground utilities, etc., shall be completed and attested to by the City Engineer before approval of occupancy of any unit. Where facilities of other agencies are involved, such installation shall be verified as having been completed and accepted by those agencies. In addition, the applicant shall submit a detailed project cost estimate of all public improvements constructed on-site and within the public right-of-way. The cost estimate shall be prepared by the project engineer, and be to the approval of the City Engineer. The cost estimate shall be broken out into on-site and off-site improvements based on the format provided by the City. Until such time as all improvements required are fully completed and accepted by City, the applicant shall be responsible for the care maintenance of and any damage to such improvements. City shall not, nor shall any officer or employee thereof, be liable or responsible for any accident, loss or damage, regardless of cause, happening or occurring to the work or Improvements required for this project prior to the completion and acceptance of the work or Improvements. All such risks shall be the responsibility of, and are hereby assumed by the applicant. (PUBLIC WORKS) 174.MATERIAL HAULING ROUTE AND PERMIT: For material delivery vehicles equal to, or larger than two-axle, six-tire single unit truck (SU) size or larger as defined by FHWA Standards, the applicant shall submit a truck hauling route and receive a haul permit that conforms to City of Gilroy Standards to the approval of the City Engineer. Note that the City requires a Haul Permit be issued for any hauling activities. The project sponsor shall require contractors to prohibit trucks from using “compression release engine brakes” on residential streets. A letter from the applicant confirming the intention to use this hauling route shall be submitted to the Department of Public Works, and approved, prior to the issuance of any City permits. All material hauling activities including but not limited to, adherence to the approved route, hours of operation, staging of materials, dust control and street maintenance shall be the responsibility of the applicant. All storage and office trailers will be kept off the public right-of-way. Tracking of dirt onto City streets and walks will not be allowed. The applicant must provide an approved method of cleaning tires and trimming loads on-site. Any job-related dirt and/or debris that impacts the public right-of-way shall be removed immediately. No wash down of dirt into storm drains will be allowed. All material hauling activities shall be done in accordance with applicable City ordinances and conditions of 9.3 p. 425 of 794 Resolution No. 2023-XX Architectural and Site Approval – Gilroy Square Project City Council Regular Meeting | June 5, 2023 Page 56 of 57 approval. Mud, silt, concrete and other construction debris shall not be washed into the City’s storm drains. Violation of such may be cause for suspension of work. (PUBLIC WORKS) 175.CONSTRUCTION WORKER PARKING: The applicant shall provide an on-site construction-parking plan and shall include an estimate of the number of workers that will be present on the site during the various phases of construction and indicate where sufficient off-street parking will be utilized. Said plan shall be approved by the City Engineer prior to issuance of City permits and shall be complied with at all times during construction. Failure to enforce the parking plan may result in suspension of the City permits. (PUBLIC WORKS) 176.ARCHITECTURAL COPPER: Per Gilroy City Code Section 27C.7 Prohibition of Illegal Discharges, the applicant shall follow the specific best management practices for the installation of the Architectural Copper. For detailed information please distribute the flyer to all construction personnel involved in the fabrication and installation of the Architectural Copper that is located at: http://flowstobay.org/files/newdevelopment/flyersfactsheets/ArchitecturalcopperBMPs.pdf (PUBLIC WORKS) The following conditions shall be complied with AT ALL TIMES that the use permitted by this entitlement occupies the premises 177.POST CONSTRUCTION BEST MANAGEMENT PRACTICES (BMP): In accordance with Gilroy City Code Chapter 27D Post Construction Storm Water Pollution Prevention all projects that meet the criteria described in the Storm Water Guidance Manual for Low Impact Development and Post-Construction Requirements shall prepare a storm water control plan (SWCP) and shall meet the requirements of the design standards and selection of best management practices and shall be selected and designed to the satisfaction of the City Engineer or designee. Requirements shall include: a. Owner/occupant shall inspect private storm drain facilities at least two (2) times per year and sweep parking lots immediately prior to and once during the storm season. b. The applicant shall be charged the cost of abatement for issues associated with, but not limited to, inspection of the private storm drain facilities, emergency maintenance needed to protect public health or watercourses, and facility replacement or repair in the event that the treatment facility is no longer able to meet performance standards or has deteriorated. Any abatement activity performed on the applicant’s property by City staff will be charged to the applicant at the City’s adopted hourly rate. c. Label new and redeveloped storm drain inlets with the phrase “No Dumping: Drains to Bay” plaques to alert the public to the destination of storm water and to prevent direct discharge of pollutants into the storm drain. Template ordering information is available at www.flowstobay.org. 9.3 p. 426 of 794 Resolution No. 2023-XX Architectural and Site Approval – Gilroy Square Project City Council Regular Meeting | June 5, 2023 Page 57 of 57 d. All process equipment, oils fuels, solvents, coolants, fertilizers, pesticides, and similar chemical products, as well as petroleum based wastes, tallow, and grease planned for storage outdoors shall be stored in covered containers at all times. e. All public outdoor spaces and trails shall include installation and upkeep of dog waste stations. Garbage and recycling receptacles and bins shall be designed and maintained with permanent covers to prevent exposure of trash to rain. Trash enclosure drains shall be connected to the sanitary sewer system. (PUBLIC WORKS) End. 9.3 p. 427 of 794 Page 1 of 3 City of Gilroy STAFF REPORT Agenda Item Title:Approval of the Capital Improvement Program for Fiscal Year 2024 Through Fiscal Year 2028 Meeting Date:June 5, 2023 From:Jimmy Forbis, City Administrator Department:Public Works Submitted By:Daryl Jordan, Public Works Director Prepared By:Daryl Jordan, Public Works Director STRATEGIC PLAN GOALS Maintain and Improve City Infrastructure RECOMMENDATION Approve the Capital Improvement Program for Fiscal Year 2024 through 2028. BACKGROUND The Capital Improvement Program (CIP) represents a major investment in Gilroy’s community, reflects the overall priorities of the City, and impacts the health and vibrancy of the community and economy. The CIP also links long-range strategic plans and goals with current resources and needs. A draft version of the Capital Improvement Program for Fiscal Year 2024 through Fiscal Year 2028 (DRAFT CIP FY24–FY28) was provided to Council on May 3, 2023. Since the initial release of the CIP document, there have been revisions to certain projects, which have impacted the project charters and the financial information. Staff provided a memo to the City Council on May 19, 2023, with an update regarding these document changes. Below are the projects and documents that were revised: •Project #800020, Tenth Street and Uvas Creek Bridge •Project #EN2402, Gilroy Ice Center •Projects #9000590 and #900600, Chestnut and Las Animas Fire Stations •CIP Summary Pages, including Budget by Project Category, Budget by Funding Source, and Program Details 10.1 p. 428 of 794 Approval of the Capital Improvement Program for Fiscal Year 2024 Through Fiscal Year 2028 City of Gilroy City Council Page 2 of 3 June 5, 2023 •Updated budgets for 21 projects to reflect the additional contractual services approved by Council on May 15, 2023, for $1.3 million for CIP Project Management Services with Hill International Staff had also previously presented the draft CIP document to the Parks and Recreation Commission on March 21, 2023. Staff shared the projects that were relevant to the Parks and Recreation Commission at the meeting. These projects contained components that improve bicycle or pedestrian environments, such as sidewalks or roadways, or are related to a park or other facility improvement. In addition, staff introduced the CIP development process and draft project charter book to the Planning Commission on June 1, 2023, for General Plan Compliance review. The agenda item under consideration provides the City Council the opportunity to adopt the Draft CIP for FY24–FY28. The City Council is not approving any specific projects with this action. The approval action being recommended will only approve the CIP plan for FY24-FY28. The CIP projects and respective budgets for FY24 and FY25 are included in the separate FY24 and FY25 operating and capital budget adoption agenda item for tonight’s meeting. The Council will have the opportunity to review and approve each project separately again when the projects are brought before the Council for contract award. ALTERNATIVES The City Council may choose not to adopt the Draft CIP for FY24–FY28. Staff does not recommend this alternative because it will delay the implementation of various capital projects. FISCAL IMPACT/FUNDING SOURCE The five-year CIP totals $210.8 million, with Utilities and Streets Programs being the two largest programs, consisting of 74% of the total five-year CIP. On June 5, 2023, via a separate agenda item, Council will consider the budget adoption for FY24 and FY25. For those two fiscal year budgets, the Draft CIP totals $124.1 million from 22 funding sources. 10.1 p. 429 of 794 Approval of the Capital Improvement Program for Fiscal Year 2024 Through Fiscal Year 2028 City of Gilroy City Council Page 3 of 3 June 5, 2023 While the City Council is requested to adopt the Draft CIP FY24–FY28 at this time, Council will also have the opportunity for approval when each project has been bid and presented for Council award. The five-year CIP development is a workplan item of the Public Works Department and is prepared in collaboration with other departments over a several-month period. While there were no direct fiscal impacts, the impact of staff time to update and prepare the document was accommodated within the respective department’s existing resources and workplans. PUBLIC OUTREACH On May 3, 2023, the City held a workshop with the City Council and the community to inform the public and discuss the proposed Capital Improvement Program. Topics covered included the purpose of a 5-year CIP, the CIP policy document, an overview of projects within the CIP, and an open Q&A period. Tonight’s agenda item is the last in a series of meetings for the review of the Capital Improvement Program. The process for review and adoption of the Capital Improvement Program is as follows: Presentation of CIP to the Parks and Rec Commission........March 21, 2023 - Complete City Council CIP Workshop.........................................................May 3, 2023 - Complete Presentation of CIP to the Planning Commission .......................June 1, 2023 - Complete CIP Adoption by City Council.....................................................Anticipated June 5, 2023 Attachments: 1. Parks and Recreation Commission CIP FY24-FY28 Recommendations 2. Planning Commission Staff Report for CIP General Plan Conformity 3. FY 24-28 CIP General Plan Consistency Table 4. FY24-FY28 Draft CIP Budget Book 10.1 p. 430 of 794 1 City of Gilroy STAFF REPORT Agenda Item Title: Parks and Recreation Commission Review of FY24-28 Capital Improvement Program Projects Meeting Date: March 21, 2023 From: Daryl Jordan, Director of Public Works Department: Public Works Department Submitted By: Gary Heap, City Engineer RECOMMENDATION Receive report and provide feedback. BACKGROUND The City of Gilroy’s 5-Year Capital Improvement Program (CIP) represents an on-going process through which the City identifies, prioritizes, and develops a multi-year work plan for major capital expenditures and their associated funding sources, in an effort to improve and maintain the City of Gilroy’s roadways, parks, facilities, and other infrastructure. Generally, CIP improvements are major expenditures that have a multi- year life and result in becoming City assets. The CIP is a strategic planning tool focusing on City owned infrastructure, summarizing in one document the City’s overall capital project needs and associated funding requirements during a five-year period. The CIP document is merely a planning tool and should be used as such in the budget preparation process. For a project to be considered for funding within the CIP, the project must meet the following criteria identified in the attached CIP Policy Document: •Have a total value greater than $25,000 USD (United States Dollars) o individual year(s) may be less than $25,000 USD for phased or ongoing projects so long as the total value when the project is completed is greater than $25,000 USD •Estimated useful life of, or extending estimated useful life by, five (5) years or more •Require advanced planning and design •Have a project duration of more than three months from inception to completion •Primarily non-recurring projects 10.1 p. 431 of 794 2 •Be developed/implemented at a fixed location Projects not meeting these criteria are not considered capital projects and may be funded as maintenance or one-time projects. Prior to 2020, Public Works used a different process to plan for capital project funding needs. The first 5-year Capital Improvement Program model (FY21-25) was adopted by the City Council in November 2020. The FY24-28 CIP uses the FY21-25 CIP as a starting point, builds upon it, identifies completed projects, removes projects that are no longer proposed, and introduces new projects to the CIP. ANALYSIS The process to develop the 5-year CIP began with a call for projects being sent out throughout the City to all departments. Engineering, who is managing the CIP process, received project requests from a number of City Departments, Divisions, and Sections, including Recreation, Facilities, Police, and Fire. Within Public Works, project requests were received from Parks, Streets, Water, Storm Drain, and Wastewater. These projects were combined with a number of projects identified from various Master Planning documents to come up with a total of 127 projects. Of the 127 projects, 20 were carried over as on-going projects from previous years since they were either previously funded or funded and partially completed. These projects will be analyzed and prioritized, and selected projects will be scheduled for funding and delivery over the next five years. The remaining projects will be included in the CIP as unfunded projects, which will be considered in the next CIP cycle. The FY24-28 CIP also identifies 11 CIP projects that have been completed since the last CIP cycle. Staff has prepared project charters for each of the 127 projects contained within the FY24-28 CIP. Staff will be sharing the projects that are relevant to the Parks and Recreation Commission at this meeting. These projects contain components that improve bicycle or pedestrian environments, such as sidewalks or roadways, or are related to a park or other facility improvement. The following is a list of the project charters for Parks and Recreation Commission review: Project Number Project Name 800010 Rancho Hills Development Concrete Repairs 800040 Automall Parkway Pavement Rehabilitation 800060 Annual Pavement Maintenance 800070 Annual Citywide Curb Ramp Project 800080 Annual Safe Routes to Schools 800120 Las Animas Park Tennis Court - Fence Repairs 800160 Golf Course Water Tank Replacement 800270 Lions Creek Trail West of Santa Teresa and Day 800280 Lions Creek Trail West Gap Closure - Kern to Day 10.1 p. 432 of 794 3 800320 Annual Shared-Cost Sidewalk Replacement Program 800330 Annual Pavement Markings 900070 Luchessa Bridge Pedestrian and Bicycle Safety Improvements 900090 Mantelli/Church Bulb-Out and Crosswalk Improvements 900100 Miller/Uvas Creek Trail Pedestrian Improvements 900110 Murray Avenue Sidewalk Gap Closure 900120 Sidewalk Gap Closure - 8340 Swanston Lane 900260 Update to the City's Trails Master Plan (Bike Master Plan) 900270 Development of a Pedestrian Master Plan 800450 Annual CDBG Sidewalk/Curb Ramp Project 900320 Railroad At-Grade Crossing Pedestrian Safety Improvements 900350 Church Street Sidewalk Gap Closure 900500 Parks/Civic Facilities Sidewalk Improvements Citywide 900610 Christmas Hill Park Trail Wayfinding Signage 900620 Miller Park Restrooms Electrical Undergrounding 900630 Forest Street Park Expansion 900640 Las Animas Veterans Park Miscellaneous Facility Rehabilitation 900650 Christmas Hill Ranch Site Master Planning 900660 Farrell Park Facility Master Planning 900670 Uvas Creek Staging and Neighborhood Park Master Planning 900680 Gilroy Sports Park Improvements Phases IV and V 900690 Rehabilitate Softball Fields at Las Animas and Christmas Hill Parks 900700 San Ysidro Park Healthy Living Enhancement EN2401 Gourmet and Railroad Alley Improvements EN2404 Monterey Rd Sidewalk - Luchessa to Tenth PK2401 Citywide Park Restroom Reroofing/Rehabilitation 800200 Citywide Sidewalk Condition Assessment 800210 Orchard/Tenth Crosswalk Enhancements PK2402 San Ysidro Park Lighting Improvements PK2403 Sports Park Playground Rehabilitation FISCAL IMPACT/FUNDING SOURCE The CIP is being planned for the next five years. A number of the identified projects will not be recommended for funding during this CIP cycle. The unfunded projects will be considered for funding during the next funding cycle in two years. NEXT STEPS Staff will recommend projects to the City Council that are on-going projects, and projects that are high priority. 10.1 p. 433 of 794 4 PUBLIC OUTREACH Project Charters will be shared with two commissions prior to being reviewed by the City Council. The Parks and Recreation Commission on April 18th and the Planning Commission on April 20th. The City Council will begin the review of the CIP with the budget at its meeting on May 22nd. Attachments: 1. CIP Charters for Parks and Recreation Commission Review 10.1 p. 434 of 794 Community Development Department 7351 Rosanna Street, Gilroy, CA 95020-6197 Telephone: (408) 846-0451 | Fax: (408) 846-0429 cityofgilroy.org |planningdivision@cityofgilroy.org Sharon Goei DIRECTOR DATE: June 1, 2023 TO: Planning Commission FROM: Daryl Jordan, Public Works Director SUBJECT: Finding of Consistency for the Capital Improvement Program for Fiscal Year 2024 through Fiscal Year 2028 to Determine its Consistency with the City’s General Plan and the California Environmental Quality Act (CEQA) RECOMMENDATION: Staff has analyzed the proposed project and recommends that the Planning Commission: a) Receive report on proposed Capital Improvement Program (CIP) Fiscal Year 2024 through Fiscal Year 2028; and b) Adopt a Resolution to make a Finding of Consistency with the General Plan. (roll call vote) EXECUTIVE SUMMARY: The City of Gilroy’s Capital Improvement Program (“CIP”) represents an ongoing budget process through which the City identifies, prioritizes, and develops a multi-year work plan for major capital expenditures and their associated funding sources in an effort to improve and maintain the City of Gilroy’s roadways, parks, facilities, and other infrastructure. Generally, CIP improvements are major expenditures that have a multi- year life and result in becoming City assets. The CIP is a strategic planning tool focusing on City-owned infrastructure, summarizing in one document the City’s overall capital project needs and associated funding requirements during a five-year period. The CIP document is a work plan and a planning tool and should be used as such in the biannual operating budget preparation process. There are a wide variety of funding sources for CIP projects, some steady and predictable, while others are dependent on outside agencies. PROJECT DESCRIPTION: Review of the Capital Improvement Program (CIP) for Fiscal Year 2024 through Fiscal Year 2028 to determine its consistency with the City’s General Plan. BACKGROUND: As part of the City’s budget process, the Planning Commission evaluates projects proposed for the five-year capital improvement program for consistency with the City’s 10.1 p. 435 of 794 2 1 1 5 2 General Plan. The Commission is requested to review the CIP and report its findings and recommendations, relative to consistency with the General Plan, to the City Council. Environmental Review: Staff has reviewed the list of projects identified in the CIP and determined that a number of projects will likely involve the need for preparation of environmental documentation in accordance with the California Environmental Quality Act (CEQA). As individual projects are selected to move forward through the CIP process, the appropriate CEQA documents will be prepared as the project scopes are more clearly defined. The CIP General Plan conformity determination report is not a project per CEQA Guidelines Section 15378. The CIP is a budgeting and fiscal planning tool. It does not commit the City to construct or implement any specific project. DISCUSSION AND ANALYSIS: Staff provided the Planning Commission with an early draft of the FY24-FY28 CIP Budget Book on April 27, 2023. Since that time, modifications to project budgets, schedules, and funding sources were made. These modifications did not result in any new projects or any changes to the projects in terms of General Plan consistency. The revised Draft FY24- FY28 CIP Budget Book is provided in Attachment A. Staff has reviewed the projects included in the proposed Capital Improvement Program for Fiscal Year 2024 through Fiscal Year 2028 for General Plan consistency. A list of the proposed CIP Projects with their associated General Plan Policies and/or Goals to indicate consistency with the document is provided in Attachment B. A draft resolution to make a Finding of Consistency with the General Plan is provided in Attachment C. NEXT STEPS: The CIP will be presented to the City Council on June 5 with a recommendation for adoption. Any significant changes made by the City Council may need to return to the Planning Commission for review of General Plan consistency. Attachments: A. Draft FY24-28 CIP Budget Book B. FY24-FY28 CIP General Plan Consistency Table C. Draft Planning Commission Resolution for CIP General Plan Conformity 10.1 p. 436 of 794 FY24 to FY28 Capital Improvement Program General Plan Consistency Project Number and Title General Plan Consistency Policy 1.05 Existing Neighborhoods. Maintain and enhance the quality of existing residential neighborhoods, ensuring adequate public facilities such as parks schools, streets, water supply, and drainage. 800010 Rancho Hills Development Concrete Repairs Policy 12.03 Residential Street System Design. Design street systems in residential areas to encourage direct connections between neighborhoods; to encourage internal movement by bicycling and walking; and to provide safer and quieter neighborhoods. 800020 800770 900070 900090 900230 Tenth Street and Uvas Creek Bridge Policy 12.01 Street System. Use the proposed major street system (designed to accommodate traffic at build-out of the General Plan) shown on the Circulation Map and the Bicycle Transportation Plan Map to guide long-term planning of the citywide circulation system. Policy 12.03 Residential Street System Design. Design street systems in residential areas to encourage direct connections between neighborhoods; to encourage internal movement by bicycling and walking; and to provide safer and quieter neighborhoods. Policy 1.05 Existing Neighborhoods. Maintain and enhance the quality of existing residential neighborhoods, ensuring adequate public facilities such as parks, schools, streets, water supply, and drainage. Policy 14.04 Crossings. Design street crossings to provide for the safety needs of bicyclists and pedestrians. River and other crossings by bridges will be designed to accommodate bike lanes or paths in accordance with the designations set forth in the Bicycle Transportation Plan. Bridges for the exclusive use of pedestrians and bicycles should be considered whenever barriers exist which impede convenient and safe access. Tenth Street/Hwy 101 Bridge Widening Luchessa Bridge Pedestrian and Bicycle Safety Improvements Mantelli/Church Bulb-Out and Crosswalk Improvements Wren Avenue Bridge Over Lions Creek BPMP Policy 15.01 800030 Corp Yard Stormwater Compliance Improvements Public Facilities and Development. Develop a system of public facilities that will: b) Minimize adverse impacts on the environment, and adverse fiscal, economic and social impacts on the community. Policy 12.01 Street System. Use the proposed major street system (designed to accommodate traffic at build-out of the General Plan) shown on the Circulation Map and the Bicycle Transportation Plan Map to guide long-term planning of the citywide circulation system. Policy 14.03 Bicycle and Pedestrian Paths and Facilities. Correct deficiencies, expand existing facilities, and provide for the design of safer, convenient and attractive bicycle and pedestrian facilities whenever possible. Proposed roadways will be planned to accommodate bicycle traffic in accordance with the bikeway designations set forth in the City’s Bicycle Transportation Plan. Similarly, greenbelts, linear parks, public easements and drainages reserved in public open800040Automall Parkway Pavement Rehabilitation space will be planned to accommodate bike and pedestrian traffic if they are so designated in the Bicycle Transportation Plan. Action 14.F Road Surfacing. Strive to maintain and improve the quality of the surface of the right-hand portion of existing roads as well as the travel lanes so that they are suitable for bicycle travel, regardless of whether or not bikeways are designated. Policy 1.05 Existing Neighborhoods. Maintain and enhance the quality of existing residential neighborhoods, ensuring adequate public facilities such as parks, schools, streets, water supply, and drainage. 800060 800080 800110 800120 Annual Citywide Pavement Rehabilitation Policy 12.01 Street System. Use the proposed major street system (designed to accommodate traffic at build-out of the General Plan) shown on the Circulation Map and the Bicycle Transportation Plan Map to guide long-term planning of the citywide circulation system. Policy 1.05 Existing Neighborhoods. Maintain and enhance the quality of existing residential neighborhoods, ensuring adequate public facilities such as parks, schools, streets, water supply, and drainage. Policy 12.03 Residential Street System Design. Design street systems in residential areas to encourage direct connections between neighborhoods; to encourage internal movement by bicycling and walking; and to provide safer and quieter neighborhoods. Annual Safe Routes to Schools Action 12.G Downtown Parking Management Plan Downtown Parking District. Use the Downtown Specific Plan process to address parking coordination and design issues in the Downtown, and update the City’s Downtown Parking Ordinance as necessary to ensure adequate parking facilities while maintaining the area’s pedestrian orientation. Policy 1.05 Existing Neighborhoods. Maintain and enhance the quality of existing residential neighborhoods, ensuring adequate public facilities such as parks, schools, streets, water supply, and drainage. Policy 16.09Las Animas Park Tennis Court - Fence Replacement Physical Access. Ensure that all facilities and parks comply with State and Federal accessibility codes and standards, such as those established by the Americans with Disabilities Act (ADA), and California Building Standards Code (Title 24, California Code of Regulations). Page 1 of 8 10.1 p. 437 of 794 FY24 to FY28 Capital Improvement Program General Plan Consistency Project Number and Title McCarthy Site Well (Well #9) General Plan Consistency 800050 800070 800250 800590 800600 800610 800620 800630 800640 800650 800660 800670 800690 800700 800710 800720 900730 900740 800160 800780 900450 900460 900480 900490 900500 900510 900520 900530 900610 900620 900630 900640 900680 900690 FC2401 FC2403 Annual Citywide Curb Ramp Project Casey and Swanston Water Line Replacement Broadway and Sargent Water Line Replacement Church and Gurries Water Line Replacement Church Street - Welburn to First Water Line Replacement Forest and Eighth Water Line Replacement Steel Water Service Lines Replacement Citywide Monterey and Eighth Water Line Replacement Abandon 2" Water Line from 7041 to 7161 Monterey Street Murray at Burke Water Line Reroute Policy 1.05 Existing Neighborhoods. Maintain and enhance the quality of existing residential neighborhoods, ensuring adequate public facilities such as parks, schools, streets, water supply, and drainage. Saint Louise Hospital Large Water Meter Replacement Water Reservoirs A and B - Painting Water Reservoirs A and B - Retrofit Overflow Piping Water Well Nos. 1, 2 and 4 Compliance Improvements Water Well Nos. 1 and 2 Upgrade Improvements Martin and Railroad Water Line Replacement Monterey - Leavesley to Ronan Water Line Replacement Golf Course Water Tank Replacement San Ysidro Park Healthy Living Enhancement 7380 Dowdy Building Demolition Electrical Panel Evaluation Citywide for OSHA Requirements Gilroy Center for the Arts HVAC Replacement Old City Hall HVAC Replacement Parks/Civic Facilities Sidewalk Improvements Citywide City-Owned Parking Lots Resurfacing Senior Center ADA Restroom Access Policy 15.06 Senior Center Roof Replacement Service Delivery. Provide adequate staffing and program support to maintain high quality service to residents at all community facilities. Christmas Hill Park Trail Wayfinding Signage Miller Park Restrooms Electrical Undergrounding Forest Street Park Expansion Las Animas Veterans Park Miscellaneous Facility Rehabilitation Gilroy Sports Park Improvements Phases IV and V Rehabilitate Softball Fields at Las Animas and Christmas Hill Parks Cherry Blossom Apartments Reroofing Civic Center Master Plan Policy 12.02 System Function and Neighborhood Protection. Ensure that the existing and proposed highways, streets, bikeways and pedestrian paths serve the functions they are intended to serve, while protecting the character of residential 800180 Traffic Calming neighborhoods. Policy 1.05 Existing Neighborhoods. Maintain and enhance the quality of existing residential neighborhoods, ensuring adequate public facilities such as parks, schools, streets, water supply, and drainage. Page 2 of 8 10.1 p. 438 of 794 FY24 to FY28 Capital Improvement Program General Plan Consistency Project Number and Title General Plan Consistency Policy 18.01 Standards of Service. Continue to provide and maintain police and fire servicesthat are adequate in manpower, equipment, and resources to respond to localizedemergencies and calls for service within the City. The departments’ current levels ofservice should be maintained or improved as the City continues to grow, with average emergency response times for police services of approximately 4.5 minutes and average emergency response times for fire services of less than 5.0 minutes.800230 Shooting Range Assessment Policy 15.06 Service Delivery. Provide adequate staffing and program support to maintainhigh quality service to residents at all community facilities. Policy 1.05 Existing Neighborhoods. Maintain and enhance the quality of existing residential neighborhoods, ensuring adequate public facilities such as parks, schools, streets, water supply, and drainage. Policy 12.01 Street System. Use the proposed major street system (designed to accommodate traffic at build-out of the General Plan) shown on the Circulation Map and the Bicycle Transportation Plan Map to guide long-term planning of the citywide circulation system.800240 Traffic Circulation Master Plan Update Policy 12.03 Residential Street System Design. Design street systems in residential areas to encourage direct connections between neighborhoods; to encourage internal movement by bicycling and walking; and to provide safer and quieter neighborhoods. 800270 800280 800320 800330 800450 900100 900400 900590 800290 900600 FR2401 Lions Creek Trail West of Santa Teresa and Day Lions Creek Trail West Gap Closure - Kern to Day Annual Shared-Cost Sidewalk Replacement Program Annual Pavement Markings Policy 16.05 Trails Master Plan. Develop a Trails Master Plan to guide the planning, design and implementation of a citywide trail network. The Plan should indicate specific trail alignments and opportunities, identify private and public property with trails potential, and set forth acquisition/easement priorities. To support implementation of the Trails Master Plan, encourage incentive points for on-site trails dedication or contribution to off-site trails as part of the RDO process. Policy 12.01 Street System. Use the proposed major street system (designed to accommodate traffic at build-out of the General Plan) shown on the Circulation Map and the Bicycle Transportation Plan Map to guide long-term planning of the citywide circulation system. Policy 12.03 Residential Street System Design. Design street systems in residential areas to encourage direct connections between neighborhoods; to encourage internal movement by bicycling and walking; and to provide safer and quieter neighborhoods. Policy 1.05 Annual CDBG Sidewalk/Curb Ramp Project Miller/Uvas Creek Trail Pedestrian Improvements Chestnut Fire Station Bay Heaters and HVAC Replacement Chestnut Fire Station Seismic Upgrade Existing Neighborhoods. Maintain and enhance the quality of existing residential neighborhoods, ensuring adequate public facilities such as parks, schools, streets, water supply, and drainage. Policy 18.01 Standards of Service. Continue to provide and maintain police and fire services that are adequate in manpower, equipment, and resources to respond to localized emergencies and calls for service within the City. The departments’ current levels of service should be maintained or improved as the City continues to grow, with average emergency response times for police services of approximately 4.5 minutes and average emergency response times for fire services of less than 5.0 minutes. Policy 15.06 Santa Teresa Fire District Station - New Station Las Animas Fire Station Upgrade and Renovation Santa Teresa Fire District Temporary Fire Station Service Delivery. Provide adequate staffing and program support to maintain high quality service to residents at all community facilities. Goal 19 Infrastructure800310Automated Flexnet Water Meter Installation GOAL: Infrastructure systems that meet residents’ needs; conserve resources; protect the environment; and protect public health and safety. Action 12.J Signal Timing. In accordance with the recommendations of the Bay Area Air Quality Management District in the 2000 Clean Air Plan, continue and expand local signal timing programs. Policy 1.05 Existing Neighborhoods. Maintain and enhance the quality of existing residential neighborhoods, ensuring adequate public facilities such as parks, schools, streets, water supply, and drainage. Policy 12.01 Street System. Use the proposed major street system (designed to accommodate traffic at build-out of the General Plan) shown on the Circulation Map and the Bicycle Transportation Plan Map to guide long-term planning of the citywide circulation system. Policy 12.03800340Annual Signal/Street Light Maintenance Residential Street System Design. Design street systems in residential areas to encourage direct connections between neighborhoods; to encourage internal movement by bicycling and walking; and to provide safer and quieter neighborhoods. Policy 12.08 Standard Level of Service (LOS). Maintain traffic conditions at LOSC or better at Gilroy intersections and roadways, allowing some areas (as specified on the ‘Level of Service D Areas’ Map, page 6-11) subject to the timing and other limitations imposed by the Gilroy Urban Growth Boundary Initiative) to operate at LOSD or better. Exceptions to this standard will be allowed only where the City Council determines that the improvements needed to maintain the City’s standard level of service at specific locations are infeasible. Page 3 of 8 10.1 p. 439 of 794 FY24 to FY28 Capital Improvement Program General Plan Consistency Project Number and Title General Plan Consistency Action 12.J Signal Timing. In accordance with the recommendations of the Bay Area Air Quality Management District in the 2000 Clean Air Plan, continue and expand local signal timing programs. Policy 1.05 Existing Neighborhoods. Maintain and enhance the quality of existing residential neighborhoods, ensuring adequate public facilities such as parks, schools, streets, water supply, and drainage. Policy 12.01800350Luchessa/Church Traffic Signal Installation Street System. Use the proposed major street system (designed to accommodate traffic at build-out of the General Plan) shown on the Circulation Map and the Bicycle Transportation Plan Map to guide long-term planning of the citywide circulation system. Policy 12.03 Residential Street System Design. Design street systems in residential areas to encourage direct connections between neighborhoods; to encourage internal movement by bicycling and walking; and to provide safer and quieter neighborhoods. Action 12.J Signal Timing. In accordance with the recommendations of the Bay Area Air Quality Management District in the 2000 Clean Air Plan, continue and expand local signal timing programs. Policy 1.05 Existing Neighborhoods. Maintain and enhance the quality of existing residential neighborhoods, ensuring adequate public facilities such as parks, schools, streets, water supply, and drainage. Policy 12.01800360Mantelli/Kern Traffic Signal Installation Street System. Use the proposed major street system (designed to accommodate traffic at build-out of the General Plan) shown on the Circulation Map and the Bicycle Transportation Plan Map to guide long-term planning of the citywide circulation system. Policy 12.03 Residential Street System Design. Design street systems in residential areas to encourage direct connections between neighborhoods; to encourage internal movement by bicycling and walking; and to provide safer and quieter neighborhoods. Action 12.J Signal Timing. In accordance with the recommendations of the Bay Area Air Quality Management District in the 2000 Clean Air Plan, continue and expand local signal timing programs. Policy 1.05 Existing Neighborhoods. Maintain and enhance the quality of existing residential neighborhoods, ensuring adequate public facilities such as parks, schools, streets, water supply, and drainage. Policy 12.01800370Monterey/I.O.O.F. Traffic Signal Installation Street System. Use the proposed major street system (designed to accommodate traffic at build-out of the General Plan) shown on the Circulation Map and the Bicycle Transportation Plan Map to guide long-term planning of the citywide circulation system. Policy 12.03 Residential Street System Design. Design street systems in residential areas to encourage direct connections between neighborhoods; to encourage internal movement by bicycling and walking; and to provide safer and quieter neighborhoods. 800380 800390 800400 800430 900030 900130 900140 900150 900160 900170 900180 900190 900200 900210 EN2405 Church Street Storm Drain Extension - Seventh to 7233 Church Miller and Third Storm Drain Rehabilitation Monterey and Luchessa Storm Drain Modifications Cohansey Avenue/Terri Court Storm Drain Improvements Drainage Improvements to Mitigate Minor Flooding Storm Drain Cleaning and Inspection Program Fifth Street - Miller to Princevalle Storm Drain Replacement Fifth Street - Princevalle to Rosanna New Storm Drain Trunk Forest and Eighth Storm Drain Connection Replacement Ninth Street Storm Drain Extension - Monterey to Eigleberry Princevalle System - Fifth to Santa Paula Storm Drain Improvements Rosanna - Fourth to Princevalle Channel Storm Drain Improvements Second Street - Hanna to Miller Slough Storm Drain Improvements Third Street Storm Drain Extension - Hanna to Eigleberry Master Plan Projects - Storm Drain Improvements Policy 19.09 Storm Drain System. Provide and maintain a system of storm drains to protect areas of development from localized flooding. Action 12.J Signal Timing. In accordance with the recommendations of the Bay Area AirQuality Management District in the 2000 Clean Air Plan, continue and expandlocal signal timing programs. Policy 1.05 Existing Neighborhoods. Maintain and enhance the quality of existingresidential neighborhoods, ensuring adequate public facilities such as parks,schools, streets, water supply, and drainage. Policy 12.01800410Traffic Signal Upgrades Citywide Street System. Use the proposed major street system (designed to accommodatetraffic at build-out of the General Plan) shown on the Circulation Map and theBicycle Transportation Plan Map to guide long-term planning of the citywide circulation system. Policy 12.03 Residential Street System Design. Design street systems in residential areas toencourage direct connections between neighborhoods; to encourage internalmovement by bicycling and walking; and to provide safer and quieter neighborhoods. Page 4 of 8 10.1 p. 440 of 794 FY24 to FY28 Capital Improvement Program General Plan Consistency Project Number and Title General Plan Consistency Policy 1.13800420 800440 Utility Undergrounding - Monterey Street - Eighth to Tenth Undergrounding of Utilities. Remove overhead utility lines and wooden poles in central areas, and ultimately throughout the City, and require undergrounding of utilities in all new developments. Action 12.J Signal Timing. In accordance with the recommendations of the Bay Area Air Quality Management District in the 2000 Clean Air Plan, continue and expand local signal timing programs. Policy 1.05 Existing Neighborhoods. Maintain and enhance the quality of existing residential neighborhoods, ensuring adequate public facilities such as parks, schools, streets, water supply, and drainage. Policy 12.01Automall/Luchessa Traffic Signal Installation Street System. Use the proposed major street system (designed to accommodate traffic at build-out of the General Plan) shown on the Circulation Map and the Bicycle Transportation Plan Map to guide long-term planning of the citywide circulation system. Policy 12.03 Residential Street System Design. Design street systems in residential areas to encourage direct connections between neighborhoods; to encourage internal movement by bicycling and walking; and to provide safer and quieter neighborhoods. State Trash Amendments Stormwater Compliance Project800460 800470 900220 900250 Stormwater NPDES Compliance Policy 19.09 Storm Drain System. Provide and maintain a system of storm drains to protect areas of development from localized flooding.Storm Outfalls #6 and #7 - Investigations and Monitoring Development of Stormwater Specifications Action 12.J Signal Timing. In accordance with the recommendations of the Bay Area Air Quality Management District in the 2000 Clean Air Plan, continue and expand local signal timing programs. Policy 1.05 Existing Neighborhoods. Maintain and enhance the quality of existing residential neighborhoods, ensuring adequate public facilities such as parks, schools, streets, water supply, and drainage. Policy 12.01800480First/Kern Traffic Signal Installation Street System. Use the proposed major street system (designed to accommodate traffic at build-out of the General Plan) shown on the Circulation Map and the Bicycle Transportation Plan Map to guide long-term planning of the citywide circulation system. Policy 12.03 Residential Street System Design. Design street systems in residential areas to encourage direct connections between neighborhoods; to encourage internal movement by bicycling and walking; and to provide safer and quieter neighborhoods. 800490 800510 800520 800530 800540 800550 800560 800570 900720 SW2401 SW2402 Annual Citywide Sewer Repair and Rehabilitation Asbestos Cement Sewer Pipe Replacement Citywide Carmel-Dowdy Alley - Sixth to Seventh Sewer Replacement Large Diameter Sewer Rehabilitation Citywide Monterey and Princevalle Sewer Network Policy 19.03Old Gilroy - Chestnut to Forest Sewer Upgrade Sewer, Treatment, and Disposal Capacities. Provide and maintain adequate sewers, wastewater treatment, and treated water disposal capacities to meet the needs of future growth (residential, industrial, and other). Seventh St - Carmel-Dowdy to Hanna-Rosanna Alleys Sewer Replacement Sewer Plan Expansion (SCRWA) Old Gilroy Street at Railroad Crossing Sewer Replacement Master Plan Projects - Sewer Improvements Joint Morgan Hill-Gilroy Trunk Line Repairs Page 5 of 8 10.1 p. 441 of 794 FY24 to FY28 Capital Improvement Program General Plan Consistency Project Number and Title General Plan Consistency Policy 12.03 Residential Street System Design. Design street systems in residential areas to encourage direct connections between neighborhoods; to encourage internal movement by bicycling and walking; and to provide safer and quieter 800730 800760 Gateway Senior Apartments Pedestrian Crossing Safety Improvements neighborhoods. Policy 1.05 Existing Neighborhoods. Maintain and enhance the quality of existing residential neighborhoods, ensuring adequate public facilities such as parks, schools, streets, water supply, and drainage. Policy 1.06 Downtown. Promote the old downtown section of Monterey Street as the focal point for community identity, providing a “sense of place” and feeling of historic continuity for Gilroy residents. Action 12. GGourmet and Railroad Alley Improvements Downtown Parking District. Use the Downtown Specific Plan process to address parking coordination and design issues in the Downtown, and update theCity’s Downtown Parking Ordinance as necessary to ensure adequate parking facilities while maintaining the area’s pedestrian orientation. Policy 16.05 Trails Master Plan. Develop a Trails Master Plan to guide the planning, designand implementation of a citywide trail network. The Plan should indicate specific trail alignments and opportunities, identify private and public property withtrails potential, and set forth acquisition/easement priorities. To support implementation of the Trails Master Plan, encourage incentive points for on-site trailsdedication or contribution to off-site trails as part of the RDO process. Policy 12.01 Street System. Use the proposed major street system (designed to accommodatetraffic at build-out of the General Plan) shown on the Circulation Map and theBicycle Transportation Plan Map to guide long-term planning of the 900110 Murray Avenue Sidewalk Gap Closure citywide circulation system. Policy 12.03 Residential Street System Design. Design street systems in residential areas toencourage direct connections between neighborhoods; to encourage internalmovement by bicycling and walking; and to provide safer and quieter neighborhoods. Policy 1.05 Existing Neighborhoods. Maintain and enhance the quality of existingresidential neighborhoods, ensuring adequate public facilities such as parks, schools, streets, water supply, and drainage. Policy 16.05 Trails Master Plan. Develop a Trails Master Plan to guide the planning, design and implementation of a citywide trail network. The Plan should indicate specific trail alignments and opportunities, identify private and public property with trails potential, and set forth acquisition/easement priorities. To support implementation of the Trails Master Plan, encourage incentive points for on-site trails dedication or contribution to off-site trails as part of the RDO process. Policy 12.01 Street System. Use the proposed major street system (designed to accommodate traffic at build-out of the General Plan) shown on the Circulation Map and the Bicycle Transportation Plan Map to guide long-term planning of the citywide circulation system.900120 Sidewalk Gap Closure - 8340 Swanston Lane Policy 12.03 Residential Street System Design. Design street systems in residential areas to encourage direct connections between neighborhoods; to encourage internal movement by bicycling and walking; and to provide safer and quieter neighborhoods. Policy 1.05 Existing Neighborhoods. Maintain and enhance the quality of existing residential neighborhoods, ensuring adequate public facilities such as parks, schools, streets, water supply, and drainage. 900260 900270 Update to the City's Trails Master Plan (Bike Master Plan) Development of a Pedestrian Master Plan Policy 16.05 Trails Master Plan. Develop a Trails Master Plan to guide the planning, design and implementation of a citywide trail network. The Plan should indicate specific trail alignments and opportunities, identify private and public property with trails potential, and set forth acquisition/easement priorities. To support implementation of the Trails Master Plan, encourage incentive points for on-site trails dedication or contribution to off-site trails as part of the RDO process. Page 6 of 8 10.1 p. 442 of 794 FY24 to FY28 Capital Improvement Program General Plan Consistency Project Number and Title General Plan Consistency Goal 12 Traffic Circulation and Parking 900280 900290 Update to the City's Standard Drawings/Specifications/ Design Standards GOAL: (a) A functional and balanced transportation system that provides access for all, is compatible with existing and proposed land uses, and minimizes emissions of air pollutants; (b) A coordinated multi-modal system that accommodates private motor vehicles, pedestrians, bicycles and mass transit. Policy 16.09 Physical Access. Ensure that all facilities and parks comply with State and Federalaccessibility codes and standards, such as those established by the Americans withDisabilities Act (ADA), and California Building Standards Code (Title 24, California Code of Regulations).Development of an ADA Transition Plan Policy 15.06 Service Delivery. Provide adequate staffing and program support to maintainhigh quality service to residents at all community facilities. Policy 1.03 Uses East of Highway 101. Restrict lands east of Highway 101 to industrialand agricultural use except for (1) commercial developments that draw a clearmajority of customers from outside of Gilroy, in accordance with criteriaestablished by the City of Gilroy; and (2) public and quasi-public facilitiesidentified on the Land Use Plan Map. The City will encourage the maintenanceof agricultural uses in all undeveloped industrially designated areas. Residentialcare facilities will only be allowed in the area east of Highway 101 if they meetthe criteria set forth in Policy 14.05, Residential Care Facilities for Seniors. Policy 12.01 Street System. Use the proposed major street system (designed to accommodatetraffic at build-out of the General Plan) shown on the Circulation Map and theBicycle Transportation Plan Map to guide long-term planning of the citywide circulation system. 900320 Railroad At-Grade Crossing Pedestrian Safety Improvements Policy 12.03 Residential Street System Design. Design street systems in residential areas toencourage direct connections between neighborhoods; to encourage internalmovement by bicycling and walking; and to provide safer and quieter neighborhoods. Policy 1.05 Existing Neighborhoods. Maintain and enhance the quality of existingresidential neighborhoods, ensuring adequate public facilities such as parks,schools, streets, water supply, and drainage. Policy 14.04 Crossings. Design street crossings to provide for the safety needs of bicyclistsand pedestrians. River and other crossings by bridges will be designed to accommodate bike lanes or paths in accordance with the designations set forth in theBicycle Transportation Plan. Bridges for the exclusive use of pedestrians and bicycles should be considered whenever barriers exist which impede convenient andsafe access. Policy 12.03 Residential Street System Design. Design street systems in residential areas to encourage direct connections between neighborhoods; to encourage internal movement by bicycling and walking; and to provide safer and quieter 900330 900350 900360 Neighborhood Street Lighting neighborhoods. Policy 1.05 Existing Neighborhoods. Maintain and enhance the quality of existing residential neighborhoods, ensuring adequate public facilities such as parks, schools, streets, water supply, and drainage. Policy 12.01 Street System. Use the proposed major street system (designed to accommodate traffic at build-out of the General Plan) shown on the Circulation Map and the Bicycle Transportation Plan Map to guide long-term planning of the citywide circulation system. Policy 12.03 Residential Street System Design. Design street systems in residential areas to encourage direct connections between neighborhoods; to encourage internal movement by bicycling and walking; and to provide safer and quieter neighborhoods. Policy 1.05 Church Street Sidewalk Gap Closure Existing Neighborhoods. Maintain and enhance the quality of existing residential neighborhoods, ensuring adequate public facilities such as parks, schools, streets, water supply, and drainage. Policy 16.09 Physical Access. Ensure that all facilities and parks comply with State and Federal accessibility codes and standards, such as those established by the Americans with Disabilities Act (ADA), and California Building Standards Code (Title 24, California Code of Regulations).ADA Assessment - City Facilities Citywide Policy 15.06 Service Delivery. Provide adequate staffing and program support to maintain high quality service to residents at all community facilities. 900650 900660 900670 Christmas Hill Ranch Site Master Planning Farrell Park Facility Master Planning Policy 15.06 Service Delivery. Provide adequate staffing and program support to maintain high quality service to residents at all community facilities. Policy 16.04 Parks and Recreation System Master Plan. Develop and regularly update a Parks and Recreation System Master Plan to guide the planning, design and implementation of a citywide system of parks and recreation facilities and programs, including cultural and other special use facilities, in keeping with the goals and policies of the General Plan. The Parks and Recreation System Master Plan should be reviewed and updated every 5 years, in coordination with the General Plan when feasible.Uvas Creek Staging and Neighborhood Park Master Planning Page 7 of 8 10.1 p. 443 of 794 FY24 to FY28 Capital Improvement Program General Plan Consistency Project Number and Title General Plan Consistency Policy 15.06 Service Delivery. Provide adequate staffing and program support to maintain high quality service to residents at all community facilities. Policy 16.04 Parks and Recreation System Master Plan. Develop and regularly update a Parks and Recreation System Master Plan to guide the planning, design and implementation of a citywide system of parks and recreation facilities and programs, including cultural and other special use facilities, in keeping with the goals and policies of the General Plan. The Parks and Recreation System Master Plan should be reviewed and updated every 5 years, in coordinationEN2402Gilroy Ice Center with the General Plan when feasible. Goal 19 Infrastructure GOAL: Infrastructure systems that meet residents’ needs; conserve resources; protect the environment; and protect public health and safety. Goal 19 InfrastructureEN2403 EN2404 Corporation Yard EV and EV Charging GOAL: Infrastructure systems that meet residents’ needs; conserve resources; protect the environment; and protect public health and safety. Policy 12.03 Residential Street System Design. Design street systems in residential areas to encourage direct connections between neighborhoods; to encourage internal movement by bicycling and walking; and to provide safer and quieter neighborhoods.Monterey Rd Sidewalk - Luchessa to Tenth Policy 1.05 Existing Neighborhoods. Maintain and enhance the quality of existing residential neighborhoods, ensuring adequate public facilities such as parks, schools, streets, water supply, and drainage. Policy 16.05 Trails Master Plan. Develop a Trails Master Plan to guide the planning, design and implementation of a citywide trail network. The Plan should indicate specific trail alignments and opportunities, identify private and public property with trails potential, and set forth acquisition/easement priorities. To support implementation of the Trails Master Plan, encourage incentive points for on-site trails dedication or contribution to off-site trails as part of the RDO process. Policy 12.01 Street System. Use the proposed major street system (designed to accommodate traffic at build-out of the General Plan) shown on the Circulation Map and the Bicycle Transportation Plan Map to guide long-term planning of the citywide circulation system.EN2406 Luchessa Ave / Rossi Ln Reconstruction Policy 12.03 Residential Street System Design. Design street systems in residential areas to encourage direct connections between neighborhoods; to encourage internal movement by bicycling and walking; and to provide safer and quieter neighborhoods. Policy 1.05 Existing Neighborhoods. Maintain and enhance the quality of existing residential neighborhoods, ensuring adequate public facilities such as parks, schools, streets, water supply, and drainage. Goal 19 InfrastructureFC2404 PK2401 Citywide Energy Saving Measures GOAL: Infrastructure systems that meet residents’ needs; conserve resources; protect the environment; and protect public health and safety. Policy 15.06 Service Delivery. Provide adequate staffing and program support to maintain high quality service to residents at all community facilities. Policy 16.04 Parks and Recreation System Master Plan. Develop and regularly update a Parks and Recreation System Master Plan to guide the planning, design and implementation of a citywide system of parks and recreation facilities and programs, including cultural and other special use facilities, in keeping with the goals and policies of the General Plan. The Parks and Recreation System Master Plan should be reviewed and updated every 5 years, in coordinationCitywide Park Restroom Reroofing/Rehabilitation with the General Plan when feasible. Goal 19 Infrastructure GOAL: Infrastructure systems that meet residents’ needs; conserve resources; protect the environment; and protect public health and safety. Policy 16.04 Parks and Recreation System Master Plan. Develop and regularly update a Parks and Recreation System Master Plan to guide the planning, design and implementation of a citywide system of parks and recreation facilities and programs, including cultural and other special use facilities, in keeping with the goals and policies of the General Plan. The Parks and Recreation System Master Plan should be reviewed and updated every 5 years, in coordination with the General Plan when feasible. PK2402 WT2401 Parks Master Plan Policy 1.05Master Plan Projects - Water Improvements Existing Neighborhoods. Maintain and enhance the quality of existing residential neighborhoods, ensuring adequate public facilities such as parks, schools, streets, water supply, and drainage. Page 8 of 8 10.1 p. 444 of 794 City of Gilroy Capital Improvement Program Fiscal Year 2024 to Fiscal Year 2028 Draft DRAFT10.1 p. 445 of 794 This page intentionally left blank DRAFT10.1 p. 446 of 794 City of Gilroy Capital Improvement Program City Council Marie Blankley, Mayor Dion Bracco, Mayor Pro Tempore Rebeca Armendariz, Council Member Tom Cline, Council Member Zach Hilton, Council Member Carol Marques, Council Member Fred Tovar, Council Member Submitted by Jimmy Forbis, City Administrator Prepared by Daryl Jordan, Public Works Director Matt Jones, Deputy Public Works Director Julie Oates, Engineer II Ogarita Carranza, Management Analyst Bryce Atkins, Assistant to the City Administrator Harjot Sangha, Finance Director Fiscal Year 2024 to Fiscal Year 2028 DRAFT10.1 p. 447 of 794 This page intentionally left blank DRAFT10.1 p. 448 of 794 Table of Contents Capital Improvement Program Overview and Guide .......................................................... 1 Project Highlights and Analysis .......................................................................................... 1 Capital Improvement Program (CIP) Development Process .............................................. 6 Program Categories ........................................................................................................... 7 Funding Sources ................................................................................................................ 7 CIP Project Charter Anatomy / How to Read a Project Charter ........................................ 10 CIP Policy Document ........................................................................................................ 15 CIP Budget Summary ....................................................................................................... 19 CIP Budget Program Details ............................................................................................. 21 CIP Budget Fund Balance Details .................................................................................... 27 Appendices – CIP Project Charters .................................................................................. 49 Appendix A – Funded CIP Projects (Within 5-Year CIP) ............................................ 55 Appendix B – Unfunded CIP Projects (Recommended Beyond FY28) .................... 187 Appendix C – Funded Studies/Plans (Within 5-Year CIP) ......................................... 267 Appendix D – Unfunded Studies/Plans (Recommended Beyond FY28) ................... 277 Appendix E – Miscellaneous Funded CIP Projects (Within 5-Year CIP) ................... 299 Appendix F – Completed CIP Projects ...................................................................... 315 DRAFT10.1 p. 449 of 794 This page intentionally left blank DRAFTBack to Main Table of Contents 10.1 p. 450 of 794 CAPITAL IMPROVEMENT PROGRAM OVERVIEW AND GUIDE The City of Gilroy’s Capital Improvement Program (“CIP”) represents an ongoing budget process through which the City identifies, prioritizes, and develops a multi-year work plan for major capital expenditures and their associated funding sources. As a planning tool, the CIP document outlines the process and activities required to improve and maintain the City of Gilroy’s roadways, parks, facilities, and other infrastructure. Generally, CIP improvements are major expenditures that result in becoming City assets which have a multi-year life span. The CIP is a strategic planning tool focusing on City-owned infrastructure, summarizing in one document the City’s overall capital project needs and associated funding requirements, during a five- year period. The CIP document is a planning tool and should be used as such in the biennial operating budget preparation and update process. There are a wide variety of funding sources for CIP projects, some steady and predictable, while others are dependent on outside agencies. PROJECT HIGHLIGHTS AND ANALYSIS Projects Recommended for Consideration in the Current CIP Annual Citywide Pavement Rehabilitation – 800060 The purpose of this project is to rehabilitate and maintain the City’s pavement condition. The City, with approximately 265 lane miles of paved roads (not including alleys), conducts a pavement condition survey every two years. This project would prolong the lifespan of the current pavement and prevent further deterioration and reduction in the PCI. The project scope includes: •Preventive measures such as crack sealing, slurry seal, microsurfacing, and cape seal for pavement in fair to good condition. •Restoration measures such as grind and overlay, dig-outs, and cold-in-place recycling for pavement in fair to poor condition. •Rehabilitation/Reconstruction measures to remove and replace pavement in poor to failed condition. 1DRAFT Back to Main Table of Contents 10.1 p. 451 of 794 Gilroy Ice Center – EN2402 This project will design and install the needed infrastructure for the future Gilroy Ice Center located at the Gilroy Sports Park. Expected work includes design, environmental, and construction for site grading, installation of the site stormwater collection system and stormwater treatment facilities, sewer collection, water service distribution, and joint trench. The project will also include the design and construction of traffic signal improvements at the entrance to the Sports Park at the Monterey Road/Monterey Frontage Road intersection. Construction of the ice center facility will be implemented through a Design-Build contract. Civic Center Master Plan – FC2403 The development of a Civic Center Master Plan would examine the City facilities within the City Hall complex area to determine their remaining useful life, identify replacement costs, and identify a phasing plan for implementation. While the Police Station and Gilroy Library are relatively new buildings, other buildings within the complex area are in various degrees of deterioration and need significant investment if the buildings are to be kept in service for the next decade. Buildings considered for review in the master plan effort include a Community Center, City Hall, Senior Center, City Hall Annex, Wheeler Auditorium, and the Dowdy building. Citywide Park Restroom Reroofing/Rehabilitation – PK2401 The Citywide Park Restroom Reroofing/Rehabilitation project would replace approximately 32 park restrooms throughout the City with restrooms equipped with fire retardant roofs and durable, fire-resistant building materials. It has become increasingly challenging to maintain these public restrooms due to growing incidents of vandalism. This project would enhance public safety and reduce maintenance costs and staff time. 2DRAFT Back to Main Table of Contents 10.1 p. 452 of 794 Master Plan Projects – Sewer Improvements – SW2401 The Master Plan Projects – Sewer Improvements project includes 15 individual projects in 6 system areas throughout the City. The purpose of these projects is to mitigate existing deficiencies in the City’s sewer system and implement improvements to service anticipated future growth throughout the City. The projects include pipeline replacements as well as new pipeline improvements. The projects in each sub- trunk system area are listed below: •Santa Teresa - Long Meadow Subtrunk – 1 Replacement •Welburn Subtrunk – 2 Replacements •Forest-Swanston Subtrunk – 2 Replacements •Old Gilroy Subtrunk – 2 Replacements •Uvas Park Subtrunk – 5 Replacements and 1 New •Thomas Subtrunk – 2 Replacements Master Plan Projects – Water Improvements – WT2401 The Master Plan Projects – Water Improvements project includes 26 individual projects throughout the City. The purpose of these projects is to mitigate existing deficiencies in the City’s water system and implement improvements to service anticipated future growth throughout the City. The projects include pipeline replacements, new pipeline improvements, groundwater well improvements, and storage reservoir improvements. The number and types of projects in each category are summarized below: •Pipeline Improvements - 13 Replacements and 9 New •Storage Reservoir Improvements - 1 New •Groundwater Well Improvements - 3 New 3DRAFT Back to Main Table of Contents 10.1 p. 453 of 794 Joint Morgan Hill / Gilroy Trunk Line Repairs – SW2402 The Master Plan Projects – Joint Trunk Sewer Improvements Project includes 8 projects in the Joint Trunk Pipeline between the Cities of Gilroy and Morgan Hill. The purpose of these projects is to mitigate existing deficiencies in the City’s sewer system joint trunk pipeline. The projects include emergency to intermediate pipeline and manhole repairs. The projects are listed below: •Emergency/Immediate Pipeline Repairs – 5 Projects at various locations •Emergency/Immediate Manhole Repairs – 40 Projects at various locations •Intermediate Pipeline Repairs – Various locations The costs for projects on the Joint Morgan Hill / Gilroy Trunk Line are shared 50/50 between Morgan Hill and Gilroy. Coordination with the City of Morgan Hill will be required to ensure they have sufficient funding to cover their 50% of the costs when projects are considered. Projects on the Horizon Tenth Street and Uvas Creek Bridge – 800020 This project consists of constructing a two-lane bridge with sidewalks and Class II Bike Lanes to extend Tenth Street over Uvas Creek. The project will also include a “breezeway bridge” over the current Class I Levee Path, which will enable levee users to cross under Tenth Street and avoid an at-grade vehicle/pedestrian crossing. The project includes a new roundabout at the Uvas Park Drive/Tenth Street intersection. The bridge will connect two segments of Tenth Street, which currently terminate on either side of Uvas Creek, and allow Tenth Street to extend as one continuous roadway from the US 101/Tenth Street (Automall Parkway) Interchange to Santa Teresa Boulevard. Automall Parkway Pavement Rehabilitation - 800040 The project includes pavement rehabilitation, repair and replacement of deteriorated curb and gutter, reconstruction of approximately 20 curb ramps, drainage and striping improvements, and the addition of Class II Bike Lanes along Automall Parkway between Tenth Street and Luchessa Avenue. The project limits also include Automall Parkway from the Caltrans right-of-way to the Automall Parkway/Tenth Street/Chestnut Street intersection. The pavement condition along this road is in poor condition. This road serves as a commute route and truck route, and provides access to a variety of 4DRAFT Back to Main Table of Contents 10.1 p. 454 of 794 commercial and industrial land uses, including many auto dealerships. This project will promote economic development, improve traffic circulation, and enhance pedestrian and bicyclist safety. State Trash Amendments Stormwater Compliance Project - 800460 On April 7, 2015, the State Water Resources Control Board (SWRCB) adopted the Statewide Trash Provisions which address the impacts trash has on the beneficial uses of surface waters. The Trash Provisions establish a statewide water quality objective for trash and a prohibition of trash discharge. The City is required to demonstrate full compliance with the Trash Provisions by 2030, with preliminary milestones of 35% by 2026 and 70% by 2028. The City will complete this project as required under the State- Issued Trash Amendments and upcoming reissued NPDES Permit (anticipated in 2024). The proposed project will ultimately include all expenses related to compliance with the Trash Amendments. The tasks necessary to achieve compliance will include resources to ground truth the infrastructure shown in stormwater maps, design, installation, and long-term maintenance of full trash capture devices. The design and installation of the trash capture devices will be conducted by an outside contractor. Tenth Street and Highway 101 Bridge Widening – 800770 This project would widen the existing bridge overcrossing at the Tenth Street (Automall Parkway)/US 101/SR 152 interchange to add one additional lane through in each direction. The project would include widening the bridge structure, ramp work, grading, striping and signal modification improvements. The project is also expected to include roadway widening and Class II Bike Lanes between the Tenth Street/Automall Parkway/Chestnut Street and SR152/Camino Arroyo intersections and associated ramp and intersection improvements within the project limits. This project has been awarded $7,650,000 in Measure B Highway Program grant funding for the Project Approval & Environmental Documents (PA&ED) and the Planning/Project Initiation Documents (PID) phases. Funding for construction has not yet been identified. Santa Teresa Fire District – Temporary Fire Station – FR2401 This project would construct a temporary fire station on city-owned property near the Christmas Hill Park Ranch Site (adjacent to the TEEC building) to serve the Santa Teresa fire district. The structure will be a modular building and will include sleeping quarters, an office, a shower, and a kitchen to allow for 24-hour staffing. This project 5DRAFT Back to Main Table of Contents 10.1 p. 455 of 794 would allow for improved emergency response times for the Santa Teresa fire district until a permanent fire station can be built. Master Plan Projects – Storm Drain Improvements – EN2405 The Master Plan Projects – Storm Drain Improvements project includes 43 individual projects in 6 hydrologic drainage areas throughout the City. The purpose of these projects is to mitigate existing deficiencies in the City’s storm drain system and implement improvements to service anticipated future growth throughout the City. The projects include pipeline replacements as well as new pipeline improvements. The number and types of projects in each hydrologic area are summarized below: •Ronan Channel Drainage Area –4 Replacements and 5 New •Miller Slough Drainage Area – 6 Replacements •North Uvas Drainage Area – 4 Replacements and 4 New •South Uvas Drainage Area – 1 Replacement •Princevalle Drainage Area – 12 Replacements and 1 New •Lower Miller Slough Drainage Area – 6 Replacements CAPITAL IMPROVEMENT PROGRAM (CIP) DEVELOPMENT PROCESS Under direction from the City Administrator, the Public Works Department takes the lead in the preparation of the Capital Improvement Program (CIP), and reports to Council of its progress and status. Written reports on the progress of the CIP will be submitted to Council through the City Administrator at the beginning and middle of each fiscal year. The CIP development process starts with a call for projects. Each department submits a CIP project submittal form to the Engineering Division of Public Works. Engineering then develops a “project charter” for each project. A project charter provides the project description, location, schedule, funding sources, expenditure timing, and an analysis of ongoing maintenance costs. Project charters usually include photos related to the project. Once a draft of the CIP is developed, Engineering provides the draft CIP for official review by the Planning Commission to ensure projects are consistent with the City’s General Plan, prior to Council’s final CIP review. The proposed CIP is presented to the City Council for final review at a CIP hearing. 6DRAFT Back to Main Table of Contents 10.1 p. 456 of 794 Program Categories The CIP is intended to address the following multi-faceted infrastructure needs of the City: •Streets: projects that develop and maintain the City’s roadway system. •Parks and Trails: projects that develop and improve parks and sports fields, park structures, trails, and various citywide tree planting and maintenance projects. •Utilities: projects that develop and maintain the City’s water, sewer, and storm drain systems to provide safe, reliable, and efficient service to customers. •Public Facilities: projects that purchase, construct, or make capital repairs to City buildings, structures, and equipment. •Engineering: special projects, projects related to compliance with regulatory requirements, and Engineering Division plans, standards, and specifications. Funding Sources •100 - General Fund: This fund is used to account for all resources except for those where a separate fund is necessary for legal or administrative purposes. This fund includes the City's general-purpose services that relate to public safety, public works, community development, finance, and administration. •200 - Sidewalk Repair Reserve: The original seed funds came from the State Franchise Board lawsuit. This money was supplemented by General Fund money. The interest on this fund is used for City sidewalk repair and replacement, including the Annual Shared-Cost Sidewalk Replacement Program. •202 – Downtown Parking Management: The Downtown Parking Management fund is used to account for downtown parking programs. The funding for this project will be derived from the General Fund in the form of a loan against future revenue generated by the adopted downtown parking programs. This fund will be set aside and accounted for in a new Special Revenue entitled the Down Parking Management Fund. The repayment strategy will be refined and recommend when the program is formally established with the defined annual revenues generated by the program. •205 - Gas Taxes: This is fuel tax money from the State and is used to fund Chip Seal, traffic signal and streetlight maintenance and electricity, congestion and pavement management, and related capital projects. Interest is allocated. 7DRAFT Back to Main Table of Contents 10.1 p. 457 of 794 •210 - Road Funds (SB1): This is a State fuel tax that is allocated on formulae determined by statewide legislation. The City is allowed to use this funding for local street and road repairs only until the City’s average Pavement Condition Index (PCI) meets or exceeds 80, at which time a city or county may spend its apportionment of SB1 funds on functions similar to the other Gas Taxes listed above. •212 – Measure B - Local Streets and Roads: This is a portion of the Santa Clara County only sales tax measure intended to pay for various transportation improvements in the county including transit, bicycle/pedestrian, highway interchanges, and expressways, and grade separations. The Local Streets and Roads portion of the funds is allocated on formulae determined by the revenue measure and is allocated to the Santa Clara Valley Transportation Authority, which allocates a portion to Gilroy for maintaining the City’s local streets and roads. More stringent requirements regarding the use of these funds are in place if the City’s PCI is below 70. This fund is used for street projects. Interest is allocated. •215 - Transportation/Mobility Grants: This is for various transportation grants. Monies are received on a reimbursable basis. Interest is allocated. •220 - Vehicle Registration Fee: This fund represents registration fees from Santa Clara County which will be used for pavement maintenance, operations, signals, signs, and marking. Interest is allocated. •245 - Community Development Block Grant: HUD annual grant of federal funds to operate the Community Development Block Grant Program. Interest is allocated but must be paid back to the Federal Government. •400 - Capital Projects: Allocates resources intended to be used for major capital projects other than those financed by revenues of proprietary funds, including projects that are partially funded from other sources such as grants or fuel tax. Any unallocated interest is allocated to this fund. •410 - Storm Drain Development: The purpose of the Storm Drain Development Fund is to finance the construction of drainage collection and distribution systems within the City as described in the City of Gilroy Storm Drain Master Plan. Improvements and expansions of the City's storm drain system are needed to accommodate the development of new residential, commercial, and industrial uses within the City of Gilroy. The Storm Drain Development Fee is used to expand system capacity to accommodate new development. Interest is allocated. 8DRAFT Back to Main Table of Contents 10.1 p. 458 of 794 •415 – Utility Undergrounding: Allocates resources to underground existing overhead utilities (electricity, telephone, and cable) along fully constructed streets. The City collects the fee from developers as development occurs along these streets. Interest is allocated. •420 - Street Tree Development: The Street Tree Development Fund collects a front footage fee to plant trees in new developments. Interest is allocated. •425 - Traffic Impact: The purpose of the Traffic Impact Fund is to finance the construction of streets, bridges, interchanges, and traffic signals within the City as described in the City of Gilroy's Circulation Element. Improvements and expansions of the City's traffic circulation system are needed to accommodate the development of new residential, commercial, and industrial uses within the City of Gilroy. The Traffic Impact Fee is used to expand system capacity to accommodate new development. Interest is allocated. •430 - Sewer Development Impact: The purpose of the Sewer Development Impact Fund is to finance the construction of sewer collection and conveyance systems within the City as described in the City of Gilroy’s Sewer Master Plan. Improvements and expansions of the City's sewer system are needed to accommodate the development of new residential, commercial, and industrial uses within the City of Gilroy. The Sewer Development Impact Fee is used to expand system capacity to accommodate new development. Interest is allocated. •435 - Water Development Impact: The purpose of the Water Development Impact Fund is to finance the construction of water transmission, distribution, and storage systems within Pressure Zone 1 of the City water system as described in the City of Gilroy’s Water Master Plan. Improvements and expansions of the City's water system are needed to accommodate the development of new residential, commercial, and industrial uses within the City of Gilroy. The Water Development Impact Fee is used to expand capacity to accommodate new development. Interest is allocated. •440 - Public Facilities Impact: The purpose of this fund is to finance the construction of parks, police, fire, and other City Facilities as described in the City of Gilroy’s Public Facilities Master Plan. These improvements to public facilities are completed to accommodate new residential and commercial development. Interest is allocated. •487 – Downtown Beautification: The purpose of this fund is to finance the design and construction of improvements along Gourmet Alley and Railroad Alley. These improvements are funded by a $3.9M grant from Caltrans’ Clean California Local Grant Program. 9DRAFT Back to Main Table of Contents 10.1 p. 459 of 794 •615 - Facilities: This internal service fund accounts for all expenses relating to the operation and maintenance of City facilities. The costs are recovered through an annual "user fee" which is charged to all departments/funds that have facilities. •625 - Equipment Outlay: This allocates resources intended for the purchase of General Fund equipment costing more than $1,000. •700 - Sewer: This is an enterprise fund which operates and maintains the sewer collection system. •705 - Water: This is an enterprise fund which operates and maintains the water production and distribution system. CIP Project Charter Anatomy / How to Read a Project Charter The CIP is primarily organized by project charters. As explained above, a charter is a brief plan for each capital project and provides the requisite information for scheduling and funding a project within the CIP. CIP Charters have 16 separate parts which are explained in detail below: 1.Project Number: The project number is intended to identify a project, which could consist of a number of phases or stages of development. The project number consists of 6 digits. Currently funded projects begin with 800XX0. New projects in the draft CIP have been assigned “submittal numbers” which will be discussed in the next section. 2.Submittal Number: The submittal number is used to keep track of submissions. Departments submitting requests for capital project consideration, funding, and scheduling are identified by a two letter department (or division or section, as appropriate) designation, two letter FY designation (for this budget it is 24), and then a consecutive two digit identifier (recommended to be in priority order, but not necessary). For example, the first project submitted by the Facilities Section would have the designation FC2401. The department/division/section codes are as follows: AD – Administration, including City Attorney EN – Engineering FC – Facilities FR – Fire PK – Parks RC – Recreation SW – Sewer WT – Water 10DRAFT Back to Main Table of Contents 10.1 p. 460 of 794 3.Project Name: The project name is related to a location, which could be a building name or street name, and the broad category of work required. If the project is not tied to a single location, then the most descriptive name available is used. Street names shall be spelled, not numbered (e.g., Ninth Street, not 9th Street), and intersections shall list the non-number street first, the more major street first, or the first alphabetical name first. 4. Department: The department listed represents the department/division/section that will be managing the project. For example, the Master Plan Projects – Sewer Improvements project is in the category of Wastewater: Sewer Collection, but the department is listed as Public Works: Engineering with the project being managed by the City Engineer. Some department designations may be further detailed into division or section. Coordination of the project is assigned to the most appropriate person. Usually this will be someone in Public Works Engineering, but could also be an Operational section (e.g., Facilities, Parks), or a specialized expert. This person will be the Project Manager. 5. Category: Five categories have been identified for capital projects. Within the categories, there may be additional sub-categories. The categories and sub-categories may be revised or updated in any year by the CIP committee and presented for Council approval. Currently, these categories are: 1.Facilities a. Buildings b.Building Systems c.Specialized Facilities d.Parking Lots 2.Parks & Trails a.New Parks b.Park Expansion c.Trails d. Buildings e.Play Equipment f.Other Structures or Facilities g.Master Plans 11DRAFT Back to Main Table of Contents 10.1 p. 461 of 794 3.Streets a.Pavement b.Pavement Markings c.Signage d.Traffic Signals e. Bridges f.Curbs & Sidewalks g.Other Concrete Features h.Congestion Management i.Streetlights j.Street Trees 4.Utilities a. Water i.Water Storage ii.Wells & Pumping iii. Distribution iv.Fire Hydrants & Blow-Offs v.Meters & Service Lines b. Wastewater i.Sewer Trunks ii.Sewer Collection iii.Manholes, Cleanouts, Etc. iv.Lift Stations v.Recycled Water vi.Inspections c.Storm Drain i.Storm Trunks ii.Storm Collection iii.Manholes & Appurtenances iv.Lift Stations 5. Engineering a.Master Plans b.Stormwater Compliance c.Traffic Calming d.Standard Drawings & Specs e.Plans & Programs f.Downtown g.Utility Undergrounding 12DRAFT Back to Main Table of Contents 10.1 p. 462 of 794 6.Project Type: There are seven categories for project type: New, Replacement, Rehabilitation, Renovation, Modification, Demolition, and Studies & Reports. New projects add capital value to the City’s asset base. Replacement projects provide an exchange or substitution of a current City resource for a similar system. Rehabilitation projects repair, enhance, or upgrade a current City property or resource. Renovation projects remodel a current City property or resource. Modification projects modify a current City property or resource. Demolition projects demolish a current City property or resource. Studies & Reports projects do not necessarily directly improve a City asset but are a planning/analysis tool for future CIP project identification and/or implementation. 7. Project Manager: The Project Manager is the individual in the department responsible for the oversight of the project. For the charters, the CIP team listed the position of the person responsible for delivering the project and not the name of the person that will serve as the project manager because that person may change over the term of the 5-year CIP. 8.Council Priorities: Capital Improvement Projects satisfy the City Council priority to Maintain and Improve City Infrastructure, which is indicated on each project charter. 9. Location: Specifies either the general or specific location of the project. This may be a cross- street, an address, or a general location like the Downtown. 10. Project Description: This section describes the project in concise details, including any known special aspects. This should include the location and type, or level of work involved, and the project size in square feet of building, parking lot, or park, or in lineal feet for streets, pipelines, sidewalks, trails, bike lanes, etc. 11. Project Justification: This provides an explanation as to why this capital project is important and is required. This section identifies the strategic goals and objectives of the project and any Council priorities, Master Plan requirements, safety or health issues, public issues or requests, and any other reason to complete this work. 12. Master Planning Document: This section identifies if a project is contained in one of the City’s several Master Plans. A project that is specifically referenced in a master plan gains additional priority based on the City’s CIP Policy. 13DRAFT Back to Main Table of Contents 10.1 p. 463 of 794 13. Project Funding: A.Project Costs – These include the cost of construction and the soft costs associated with a project. The soft costs can include preliminary planning efforts, property acquisition, design, construction management, inspection, public outreach, and other non-construction costs that must be accounted for in a thorough cost estimate. B.Funding Source – This identifies the cost centers that will fund the project and the specific amount that will be allocated for each year of project development and delivery. C.Project Fiscal Balance – From the Project Funding tables, it is easy to see if a project is fully funded for each fiscal year. So long as the sum of the total funding sources for a fiscal year match the sum of the project costs for that same fiscal year, a project is fully funded for that year. 14. Financial Comments: This section provides additional details related to a projects’ funding. It might be a summary of the project funding source, or it might provide information related to alternative funding strategies that might not be easily identified or easy to show in tabular form. 15. Estimated Project Schedule: This shows the various project phases, and what year those phases are planned to be completed. 16. Ongoing Operational Cost Impact: Ongoing operational costs identify maintenance costs that would be associated with a fully constructed or delivered project, and the frequency of that maintenance. 14DRAFT Back to Main Table of Contents 10.1 p. 464 of 794 CIP Policy Document 1.Purpose/Background The City of Gilroy’s 5-Year Capital Improvement Program (“CIP”) represents an ongoing process through which the City identifies, prioritizes, and develops a multi-year work plan for major capital expenditures and their associated funding sources, in an effort to improve and maintain the City of Gilroy’s roadways, parks, facilities, and other infrastructure. Generally, CIP improvements are major expenditures that have a multi-year life and result in becoming City assets. The CIP is a strategic planning tool focusing on City owned infrastructure, summarizing in one document the City’s overall capital project needs and associated funding requirements during a five-year period. The CIP document is merely a planning tool and should be used as such in the budget preparation process. 2.Policy 2.1. Capital Improvement Plan Overview Since a city is comprised of diverse types of infrastructure, the CIP is structured under six separate program areas in which projects are categorized by infrastructure type. This includes: Streets Program; Parks and Trails Program; Utilities Program; Facilities Program, Fleet and Equipment Program, and the Engineering Program. The six programs are structured as follows: 2.1.1. Streets Program This program includes projects which develop and maintain the City’s roadway system to provide safe and efficient traffic flows while minimizing traffic movement and noise through residential neighborhoods; street lighting for traffic safety at intersections and throughout public streets; infrastructure development and maintenance of street surfaces, storm drain systems, curbs, gutters and sidewalks; bridges and retaining walls; and roadway landscaping to maintain the quality streetscapes of the Gilroy community. Gas Tax revenues, Sales Tax Revenues (Measure B), and Road Maintenance and Rehabilitation Account (Senate Bill 1, SB1) funds are dedicated funding sources for the Streets Program. Funding for projects may also come from prior year General Fund savings, from development projects requiring mitigation of impacts, from partnerships with other jurisdictions, or from federal, state, and local grants as either part of statewide initiatives or through grant applications based on specific City projects. 2.1.2. Parks and Trails Program This program includes projects to develop and improve parks and sport fields, park structures, trails, the City Plaza Park, and various citywide tree planting and maintenance. Funding may come from prior year General Fund savings, from grants and park bond funds, and from donations. Park projects may, on occasion, include community volunteer services for minor construction and clean-up projects. 2.1.3. Utilities Program This program includes projects which develop and maintain the City’s water and sewer system to provide safe, reliable, and efficient service to customers. This includes the installation of new or upgraded transmission and distribution water lines, fire hydrants, water quality/conservation devices and meters as well as reservoirs and pump stations. It also includes the installation, 15DRAFT Back to Main Table of Contents 10.1 p. 465 of 794 CIP Policy Document replacement or upgrade of sanitary sewer collection mains and laterals and lift stations. The funding for these projects comes from Utility Enterprise funds and Development Impact Fee funds. 2.1.4. Facilities Program This program includes projects for purchasing, constructing or making capital repairs to City buildings, structures, and equipment. City buildings include City Hall, the Police Department Building, several Fire Stations, the Wheeler Gym, the Senior Center and auxiliary structures, the Corporation Yard and auxiliary structures, the Historical Buildings including Old City Hall and Gilroy Museum, the Willey House, etc.; funding for these projects come primarily from the General, Enterprise, and other capital project funds via the Internal Service Fund, as well as grant funds. 2.1.5. Engineering Program This program includes special projects, projects needed to bring the City into compliance with certain regulatory requirements, and Engineering Division plans, standards, and specifications. Examples of projects needed to bring the City into compliance with regulatory requirements include State Water Resources Control Board regulatory requirements for capturing and treatment of stormwater and California Public Utilities Commission (CPUC) mandates for undergrounding overhead utilities. 2.2. Capital Improvement Plan Guidelines 2.2.1. Project Definition The City’s definition of a Capital Improvement Plan (CIP) project includes the following: For fixed capital infrastructure to be included in the CIP, it must: •Have a total value greater than $25,000 USD (United States Dollars) o individual year(s) may be less than $25,000 USD for phased or ongoing projects so long as the total value when the project is completed is greater than $25,000 USD •Estimated useful life of, or extending estimated useful life by, five (5) years or more •Require advanced planning and design •Have a project duration of more than three months from inception to completion •Primarily non-recurring projects •Be developed/implemented at a fixed location For vehicles and equipment to be included in the CIP, it must: •Have a total value greater than $15,000 USD •Be an item that requires service and maintenance by the Fleet Section of the Public Works’ Operations Division 2.2.2. Project Cost Estimates Cost estimates shall be based on current year dollars for the near-term projects. For projects three or more years out, the use of an escalation rate shall be considered. Project estimates are updated every two years with the update to the CIP, based upon current design specifications 16DRAFT Back to Main Table of Contents 10.1 p. 466 of 794 CIP Policy Document and bid prices. Equipment, operation, and maintenance costs incurred as an outcome of CIP projects are to be identified and included in the operating budget. As part of the adoption of the CIP, a resolution amending the Council-adopted operating budget(s) shall be proposed to appropriate the expenditures needed to implement the projects identified in the adopted CIP. 2.2.3. CIP Document Preparation, Submittal and Reporting Under direction from the City Administrator, the Public Works Department takes the lead in the preparation of the current Capital Improvement Plan and reporting to Council of its progress and status. Written reports on the progress of the CIP will be submitted to Council through the City Administrator at the beginning and mid-year of each fiscal year. Proposed projects are submitted by each department of the City via a CIP application form submitted to the Engineering Division of Public Works as part of their biennial call for projects. The projects being recommended for inclusion in the CIP shall have a project charter developed, which will provide the project schedule, funding sources and timing, expenditure timing, location information, a description of the project, and an analysis of the ongoing maintenance and other cost impacts to the operating budget as a result of implementing the project. Projects are selected for proposed funding based on funding availability, project readiness, regulatory requirements, critical health and safety issues, and Council priorities. Once the projects and funding are assembled, Engineering submits the CIP to the Planning Commission for review of conformity with General Plan goals and policies prior to Council’s final CIP review. The proposed CIP is presented to the City Council for final review at a CIP hearing in spring, with CIP and budget amendment approval scheduled in June. The CIP also includes projects that are not proposed for funding due to lack of resources. These projects proceed through the process, including presentation to the Planning Commission for review of conformity with General Plan goals and policies. These unfunded projects will be brought to Council for approval later when resources become available, and are included in the CIP document for easy reference. 17DRAFT Back to Main Table of Contents 10.1 p. 467 of 794 This page intentionally left blank 18DRAFT Back to Main Table of Contents 10.1 p. 468 of 794 Proposed Proposed Forecast Forecast Forecast By Project Category FY24 FY25 FY26 FY27 FY28 5-Year Total Percent Streets 8,211,209$ 14,928,516$ 35,836,262$ 4,532,150$ 4,606,649$ 68,114,786$ 32% Utilities 27,870,195 23,174,640 13,966,858 8,775,431 13,584,914 87,372,038 42% Public Facilities 6,062,498 3,017,900 211,900 71,100 - 9,363,398 4% Engineering 18,126,539 17,144,011 750,706 3,193,777 119,354 39,334,387 19% Parks and Trails 1,201,379 4,340,971 350,000 350,000 350,000 6,592,350 3% Utilities>Water 7,156,527 17,092,802 7,683,280 4,677,221 6,277,467 42,887,297 49% Utilities>Wastewater 20,687,069 6,081,838 5,996,878 4,098,210 6,925,611 43,789,606 50% Utilities>Storm Drain 26,599 - 286,700 - 381,836 695,135 1% Total All Projects 61,471,820$ 62,606,038$ 51,115,726$ 16,922,458$ 18,660,917$ 210,776,959$ 100% Proposed Proposed Forecast Forecast Forecast By Project Category FY24 FY25 FY26 FY27 FY28 5-Year Total Percent Streets 8,211,209$ 14,928,516$ 35,836,262$ 4,532,150$ 4,606,649$ 68,114,786$ 32% Utilities 27,870,195 23,174,640 13,966,858 8,775,431 13,584,914 87,372,038 42% Public Facilities 6,062,498 3,017,900 211,900 71,100 0 9,363,398 4% Engineering 18,126,539 17,144,011 750,706 3,193,777 119,354 39,334,387 19% Parks and Trails 1,201,379 4,340,971 350,000 350,000 350,000 6,592,350 3% Utilities>Water 7,156,527$ 17,092,802$ 7,683,280$ 4,677,221$ 6,277,467$ 42,887,297$ 49% Utilities>Wastewater 20,687,069 6,081,838 5,996,878 4,098,210 6,925,611 43,789,606 50% Utilities>Storm Drain 26,599 - 286,700 - 381,836 695,135 1% Total All Projects 61,471,820 62,606,038 51,115,726 16,922,458 18,660,917 210,776,959 100% Note: Some projects are phased over multiple years. The "5-Year Total" represents the total number of individual projects per category. Capital Improvement Program Summary Budget by Project Category FY24 - FY28 Capital Improvement Program Summary Number of Projects by Project Category FY24 - FY28 Streets 32% Utilities 42% Public Facilities 4% Engineering 19% Parks and Trails 3% CIP BY PROJECT CATEGORY FY24 TO FY28 Utilities>Water 49% Utilities>Wastewater 50% Utilities>Storm Drain 1% CIP BY UTILITIES PROJECT SUB-CATEGORY FY24 TO FY28 19DRAFT Back to Main Table of Contents 10.1 p. 469 of 794 Proposed Proposed Forecast Forecast Forecast By Funding Source FY24 FY25 FY26 FY27 FY28 5-Year Total Percent 100 - General Fund 2,047,800$ 1,950,000$ 350,000$ 350,000$ 350,000$ 5,047,800$ 2% 200 - Sidewalk Repair Reserve 500,000 500,000 500,000 500,000 500,000 2,500,000 1% 205 - Gas Taxes 1,034,120 1,191,573 903,493 872,200 890,810 4,892,196 2% 210 - Road Funds 1,482,596 1,527,074 1,565,251 1,604,382 1,644,492 7,823,795 4% 212 - Measure B 900,000 4,500,000 4,950,000 900,000 900,000 12,150,000 6% 215 - Transportation/ Mobility Gran 402,600 1,399,153 - - - 1,801,753 1% 220 - Vehicle Registration Fee 230,000 240,500 491,525 555,568 571,347 2,088,940 1% 245 - CDBG 261,950 99,500 311,900 100,000 100,000 873,350 0.4% 400 - Capital Projects 1,284,805 2,673,571 - - - 3,958,376 1.9% 410 - Storm Drain Development Im 231,827 230,811 631,506 605,477 501,190 2,200,811 1% 415 - Utility Undergrounding - - 405,900 2,588,300 - 2,994,200 1% 425 - Traffic Impact 2,913,050 8,660,209 27,325,993 - - 38,899,252 18% 430 - Sewer Development Impact 1,100,226 1,411,972 1,341,170 1,941,401 4,086,062 9,880,831 5% 435 - Water Development Impact 3,550,800 - - 2,885,454 3,029,726 9,465,980 4% 440 - Public Facilities Impact 13,888,793 13,441,107 - - - 27,329,900 13% 487 - Downtown Beautification 3,582,765 - - - - 3,582,765 2% 615 - Facilities 682,200 517,900 - 71,100 - 1,271,200 0.60% 625 - Equipment Outlay 4,185,718 2,500,000 - -- 6,685,718 3% 700 - Sewer 19,586,843 4,669,866 4,655,708 2,156,809 2,839,549 33,908,775 16% 705 - Water 3,605,727 17,092,802 7,683,280 1,791,767 3,247,741 33,421,317 16% Total All Projects 61,471,820$ 62,606,038$ 51,115,726$ 16,922,458$ 18,660,917$ 210,776,959$ 100% Capital Improvement Program Summary Budget by Funding Source FY24 - FY28 20DRAFT Back to Main Table of Contents 10.1 p. 470 of 794 Project Proposed Proposed Forecast Forecast Forecast Number Project Title FY24 FY25 FY26 FY27 FY28 5-Year Total 800020 Tenth Street and Uvas Creek Bridge 1,000,000 - 26,617,000 - - 27,617,000 800060 Annual Citywide Pavement Rehabilitation 4,482,596 4,527,074 2,965,251 3,004,382 3,044,492 18,023,7 95 800070 Annual Citywide Curb Ramp Project 240,000 240,000 240,000 240,000 240,000 1 ,200,000 800080 Annual Safe Routes to Schools 62,600 65,730 69,017 72,467 76,091 345,905 800180 Traffic Calming 150,000 - - - - 150,000 800320 Annual Shared-Cost Sidewalk Replacement Program 500,000 500,000 500,000 500,000 500,000 2 ,500,000 800330 Annual Pavement Markings 210,000 220,500 231,525 243,101 255,256 1,160,382 800340 Annual Signal/Street Light Maintenance 321,520 337,596 354,476 372,200 390,810 1 ,776,602 800350 Luchessa/Church Traffic Signal Installation 139,973 897,600 - - - 1,037,573 800360 Mantelli/Kern Traffic Signal Installation 154,012 983,900 - - - 1,137,912 800370 Monterey/I.O.O.F. Traffic Signal Installation 166,279 932,700 - - - 1,098,979 800410 Annual Citywide Traffic Signal Upgrades 150,000 150,000 - - - 300,000 800440 Automall/Luchessa Traffic Signal Installation 129,914 841,400 - - - 971,314 800450 Annual CDBG Sidewalk/Curb Ramp Project 261,950 99,500 100,000 100,000 100,000 661,450 800480 First/Kern Traffic Signal Installation 242,365 902,300 - - - 1,144,665 800770 Tenth Street/Hwy 101 Bridge Widening - 4,230,216 4,758,993 - - 8,989,209 Total All Projects $ 8,211,209 $ 14,928,516 $ 35,836,262 $ 4,532,150 $ 4,606,649 $ 68,114,786 Proposed Proposed Forecast Forecast Forecast Funding Sources FY24 FY25 FY26 FY27 FY28 5-Year Total 100 - General Fund 1,600,000 1,600,000 - - - 3,200,000 200 - Sidewalk Repair Reserve 500,000 500,000 500,000 500,000 500,000 2,500,000 205 - Gas Taxes 1,034,120 1,191,573 903,493 872,200 890,810 4,892,196 210 - Road Funds 1,482,596 1,527,074 1,565,251 1,604,382 1,644,492 7,823,795 212 - Measure B 900,000 4,500,000 4,950,000 900,000 900,000 12,150,000 215 - Transportation/ Mobility Grant 220,000 81,753 - - - 301,753 220 - Vehicle Registration Fee 230,000 240,500 491,525 555,568 571,347 2,088,940 245 - CDBG 261,950 99,500 100,000 100,000 100,000 661,450 425 - Traffic Impact 1,982,543 5,188,116 27,325,993 - - 34,496,652 Total All Projects $ 8,211,209 $ 14,928,516 $ 35,836,262 $ 4,532,150 $ 4,606,649 $ 68,114,786 Program Details Streets 21DRAFT Back to Main Table of Contents 10.1 p. 471 of 794 Project Proposed Proposed Forecast Forecast Forecast Number Project Title FY24 FY25 FY26 FY27 FY28 5-Year Total 800270 Lions Creek Trail West of Santa Teresa and Day 182,600 1,369,500 - - - 1,552,100 800740 San Ysidro Lighting / Picnic Area Improvements Project 192,450 - - - - 192,450 PK2401 Citywide Park Restroom Reroofing/Rehabilitation 350,000 350,000 350,000 350,000 350,000 1 ,750,000 900620 Miller Park Restrooms Electrical Undergounding 97,800 - - - - 97,800 800780 San Ysidro Park Healthy Living Enhancement 378,529 2,621,471 - - - 3,000,000 Total All Projects $ 1,201,379 $ 4,340,971 $ 350,000 $ 350,000 $ 350,000 $ 6,592,350 Proposed Proposed Forecast Forecast Forecast Funding Sources FY24 FY25 FY26 FY27 FY28 5-Year Total 100 - General Fund 447,800 350,000 350,000 350,000 350,000 1,847,800 215 - Transportation/ Mobility Grant 182,600 1,317,400 - - - 1,500,000 400 - Capital Projects 570,979 2,673,571 - - - 3,244,550 Total All Projects $ 1,201,379 $ 4,340,971 $ 350,000 $ 350,000 $ 350,000 $ 6,592,350 Parks and Trails Program Details 22DRAFT Back to Main Table of Contents 10.1 p. 472 of 794 Project Proposed Proposed Forecast Forecast Forecast Number Project Title FY24 FY25 FY26 FY27 FY28 5-Year Total 800050 McCarthy Site Well (Well #9) 3,550,800 - - - - 3,550,800 800250 Casey and Swanston Water Line Replacement 466,707 2,825,800 - - - 3,292,507 800310 Automated Flexnet Water Meter Installation 612,700 612,700 - - - 1,225,400 800390 Miller and Third Storm Drain Rehabilitation - - 286,700 - - 286,700 800400 Monterey and Luchessa Storm Drain Modifications - - - - 381,836 381,836 800430 Cohansey Avenue/Terri Court Storm Drain Improvements 26,599 - - - - 26,599 800490 Annual Citywide Sewer Repair and Rehabilitation Program 250,000 250,000 250,000 250,000 250,000 1 ,250,000 800510 Asbestos Cement Sewer Pipe Replacement Citywide - 265,629 1,008,600 - - 1,274,229 800520 Carmel-Dowdy Alley - Sixth to Seventh Sewer Replacement 75,401 273,200 - - - 348,601 800530 Large Diameter Sewer Rehabilitation Citywide - 273,105 1,081,100 - - 1,354,205 800540 Monterey and Princevalle Sewer Network - - - 755,038 2,840,381 3,595,419 800550 Old Gilroy - Chestnut to Forest Sewer Upgrade 50,999 251,600 - - - 302,599 800560 Seventh St - Carmel-Dowdy to Hanna-Rosanna Alleys Sewer Replacement - 62,706 211,300 - - 274,006 800570 Sewer Plant Expansion (SCRWA) 15,700,000 1,900,000 500,000 - - 18,100,000 800590 Broadway and Sargent Water Line Replacement - 185,295 877,600 - - 1,062,895 800600 Church and Gurries Water Line Replacement 86,966 314,600 - - - 401,566 800610 Church Street - Welburn to First Water Line Replacement - 250,335 1,173,400 - - 1,423,735 800620 Forest and Eighth Water Line Replacement 89,974 369,200 - - - 459,174 800630 Steel Water Service Lines Replacement Citywide 104,280 104,280 104,280 104,280 104,280 521,400 800640 Monterey and Eighth Water Line Replacement - 101,325 406,700 - - 508,025 800650 Abandon 2" Water Line from 7041 to 7161 Monterey Street 108,900 847,000 - - - 955,900 800660 Murray at Burke Water Line Reroute - 133,794 469,400 - - 603,194 800670 Saint Louise Hospital Large Water Meter Replacement 63,200 - - - - 63,200 800690 Water Reservoirs A and B - Painting 483,200 - - - - 483,200 800700 Water Reservoirs A and B - Retrofit Overflow Piping 482,000 - - - - 482,000 800710 Water Well Nos. 1 and 4 Compliance Improvements 82,600 - - - - 82,600 800720 Water Well Nos. 1, 2, 4 and 6 Upgrade Improvements 1,025,200 10,527,000 - - - 11,552,200 900720 Old Gilroy Street at Railroad Crossing Sewer Replacement - - - - 587,400 587,400 900730 Martin and Railroad Water Line Replacement - - - - 1,371,600 1,371,600 900740 Monterey - Leavesley to Ronan Water Line Replacement - 821,473 4,651,900 - - 5,473,373 SW2401 Master Plan Projects - Sewer Improvements 2,671,998 2,805,598 2,945,878 3,093,172 3,247,830 14,764,4 76 SW2402 Joint Morgan Hill-Gilroy Trunk Line Repairs 1,938,671 - - - - 1,938,671 WT2401 Master Plan Projects - Water Improvements - - - 4,572,941 4,801,587 9,374,528 Total All Projects $ 27,870,195 $ 23,174,640 $ 13,966,858 $ 8,775,431 $ 13,584,914 $ 87,372,038 Proposed Proposed Forecast Forecast Forecast Funding Sources FY24 FY25 FY26 FY27 FY28 5-Year Total 410 - Storm Drain Development Impact 26,599 - 286,700 - 381,836 695,135 430 - Sewer Development Impact 1,100,226 1,411,972 1,341,170 1,941,401 4,086,062 9,880,831 435 - Water Development Impact 3,550,800 - - 2,885,454 3,029,726 9,465,980 700 - Sewer 19,586,843 4,669,866 4,655,708 2,156,809 2,839,549 33,908,775 705 - Water 3,605,727 17,092,802 7,683,280 1,791,767 3,247,741 33,421,317 Total All Projects $ 27,870,195 $ 23,174,640 $ 13,966,858 $ 8,775,431 $ 13,584,914 $ 87,372,038 Utilities Program Details 23DRAFT Back to Main Table of Contents 10.1 p. 473 of 794 Project Proposed Proposed Forecast Forecast Forecast Number Project Title FY24 FY25 FY26 FY27 FY28 5-Year Total 800160 Golf Course Water Tank Replacement - 149,500 - - - 149,500 800230 Shooting Range Assessment 277,000 - - - - 277,000 900460 Electrical Panel Evaluation Corporation Yard for OSHA Requirements 44,500 - - - - 44,500 900480 Gilroy Center for the Arts HVAC Replacement - 138,000 - - - 138,000 900490 Old City Hall HVAC Replacement 360,700 - - - - 360,700 900520 Senior Center ADA Restroom Access - - - 71,100 - 71,100 900530 Senior Center Roof Replacement - 230,400 - - - 230,400 900590 Chestnut Fire Station Seismic Upgrade and Remodel 250,000 1,250,000 - - - 1,500,000 900600 Las Animas Fire Station Upgrade and Renovation 250,000 1,250,000 - - - 1,500,000 FC2401 Cherry Blossom Apartments Reroofing - - 211,900 - - 211,900 FC2403 Civic Center Master Plan 750,000 - - - - 750,000 FC2404 Citywide Energy Saving Measures 3,685,718 - - - - 3,685,718 FR2401 Santa Teresa Fire District - Temporary Fire Station 444,580 - - - - 444,580 Total All Projects $ 6,062,498 $ 3,017,900 $ 211,900 $ 71,100 $- $ 9,363,398 Proposed Proposed Forecast Forecast Forecast Funding Sources FY24 FY25 FY26 FY27 FY28 5-Year Total 100 - General Fund - - - - - - 245 - CDBG - - 211,900 - - 211,900 400 - Capital Projects 444,580 - - - - 444,580 440 - Public Facilities Impact 750,000 - - - - 750,000 615 - Facilities 682,200 517,900 - 71,100 - 1,271,200 625 - Equipment Outlay 4,185,718 2,500,000 - - - 6,685,718 Total All Projects $ 6,062,498 $ 3,017,900 $ 211,900 $ 71,100 $- $ 9,363,398 Program Details Public Facilities 24DRAFT Back to Main Table of Contents 10.1 p. 474 of 794 Project Proposed Proposed Forecast Forecast Forecast Number Project Title FY24 FY25 FY26 FY27 FY28 5-Year Total 800240 Traffic Circulation Master Plan and Traffic Impact Fee Update 400,000 - - - - 400,000 800420 Utility Undergrounding - Monterey Street - Eighth to Tenth - - 405,900 2,588,300 - 2,994,200 800460 State Trash Amendments Stormwater Compliance Project 118,800 118,800 237,600 470,737 10,000 955,937 800470 Stormwater NPDES Compliance 86,428 112,011 107,206 134,740 109,354 549,739 800760 Gourmet and Railroad Alley Improvements 3,582,765 - - - - 3,582,765 EN2402 Gilroy Ice Center 13,669,300 16,913,200 - - - 30,582,500 EN2403 Corporation Yard EV and EV Charging 269,246 - - - - 269,246 Total All Projects $ 18,126,539 $ 17,144,011 $ 750,706 $ 3,193,777 $ 119,354 $ 39,334,387 Proposed Proposed Forecast Forecast Forecast Funding Sources FY24 FY25 FY26 FY27 FY28 5-Year Total 400 - Capital Projects 269,246 - - - - 269,246 410 - Storm Drain Development Impact 205,228 230,811 344,806 605,477 119,354 1,505,676 415 - Utility Undergrounding - - 405,900 2,588,300 - 2,994,200 425 - Traffic Impact 930,507 3,472,093 - - - 4,402,600 440 - Public Facilities Impact 13,138,793 13,441,107 - - - 26,579,900 487 - Downtown Beautification 3,582,765 - - - - 3,582,765 Total All Projects $ 18,126,539 $ 17,144,011 $ 750,706 $ 3,193,777 $ 119,354 $ 39,334,387 Program Details Engineering 25DRAFT Back to Main Table of Contents 10.1 p. 475 of 794 This page intentionally left blank 26DRAFT Back to Main Table of Contents 10.1 p. 476 of 794 Projected Proposed Proposed Forecast Forecast Forecast FUND ACTIVITY DETAIL FY23 FY24 FY25 FY26 FY27 FY28 Fund: 200 - Sidewalk Repair Reserve Acct. #: Est. Beginning Fund Balance - July 1 1,365,613 1,557,855 1,318,975 1,080,059 841,360 602,881 Revenues Impact Fees - - - - - - Allocated Interest 22,200 22,700 23,153 23,732 24,325 24,933 Revenue Projections - - - - - - Taxes - - - - - - Licenses and Permits - - - - - - Fines and Forfeitures - - - - - - Intergovernmental Transfers - - - - - - Special Assessments - - - - - - Charges for Services - - - - - - Use of Money/Property (Interest and Rents)- - - - - - Other Revenue (Transfers In)250,000 250,000 250,000 250,000 250,000 250,000 Total Revenue 272,200 272,700 273,153 273,732 274,325 274,933 Fund Balance Subtotal after Revenue 1,637,813 1,830,555 1,592,128 1,353,791 1,115,685 877,814 Operating Expenditures Personnel - - - - - - Materials and Services (600) - - - - - Capital Outlay - - - - - - Transfers - - - - - - Internal Service Fund Charges - (11,580) (12,069) (12,431) (12,804) (13,188) Other Charges - - - - - - Total Operating Expenses (600) (11,580) (12,069) (12,431) (12,804) (13,188) Net Surplus/(Deficit)271,600 261,120 261,084 261,301 261,521 261,745 Total All Funds Available 1,637,213 1,818,975 1,580,059 1,341,360 1,102,881 864,626 Capital Projects: 800320 Annual Shared-Cost Sidewalk Replacement Program (79,358) (500,000) (500,000) (500,000) (500,000) (500,000) Total Capital Projects (79,358) (500,000) (500,000) (500,000) (500,000) (500,000) Ending Fund Balance - June 30 1,557,855 1,318,975 1,080,059 841,360 602,881 364,626 Fund Balance Detail 200 - Sidewalk Repair Reserve 27DRAFT Back to Main Table of Contents 10.1 p. 477 of 794 Projected Proposed Proposed Forecast Forecast Forecast FUND ACTIVITY DETAIL FY23 FY24 FY25 FY26 FY27 FY28 Fund: 202 - Downtown Parking Management Fund Acct. #: Est. Beginning Fund Balance - July 1 - 457 457 457 457 457 Revenues Impact Fees - - - - - - Allocated Interest 457 - - - - - Revenue Projections - - - - - - Taxes - - - - - - Licenses and Permits - - - - - - Fines and Forfeitures - - - - - - Intergovernmental Transfers 300,761 - - - - - Special Assessments - - - - - - Charges for Services - - - - - - Use of Money/Property (Interest and Rents)- - - - - - Other Revenue (Transfers In)- - - - - - Total Revenue 301,218 - - - - - Fund Balance Subtotal after Revenue 301,218 457 457 457 457 457 Operating Expenditures Personnel - - - - - - Materials and Services - - - - - - Capital Outlay - - - - - - Transfers - - - - - - Internal Service Fund Charges - - - - - - Other Charges - - - - - - Total Operating Expenses - - - - - - Net Surplus/(Deficit)301,218 - - - - - Total All Funds Available 301,218 457 457 457 457 457 Capital Projects: 800110 Downtown Parking Management Plan (300,761) - - - - - Total Capital Projects (300,761) - - - - - Ending Fund Balance - June 30 457 457 457 457 457 457 202 - Downtown Parking Management Fund Fund Balance Detail 28DRAFT Back to Main Table of Contents 10.1 p. 478 of 794 Projected Proposed Proposed Forecast Forecast Forecast FUND ACTIVITY DETAIL FY23 FY24 FY25 FY26 FY27 FY28 Fund: 205 - Gas Taxes Acct. #: Est. Beginning Fund Balance - July 1 4,311,146 736,191 638,988 470,615 614,321 813,799 Revenues Impact Fees - - - - - - Allocated Interest 61,937 63,331 64,597 66,212 67,867 69,564 Revenue Projections - - - - - - Taxes - - - - - - Licenses and Permits - - - - - - Fines and Forfeitures - - - - - - Intergovernmental Transfers 1,532,669 1,704,012 1,873,663 1,920,505 1,968,517 2,017,730 Special Assessments - - - - - - Charges for Services - - - - - - Use of Money/Property (Interest and Rents)- - - - - - Other Revenue - - - - - - Total Revenue 1,594,606 1,767,343 1,938,260 1,986,717 2,036,385 2,087,294 Fund Balance Subtotal after Revenue 5,905,752 2,503,534 2,577,249 2,457,331 2,650,706 2,901,094 Operating Expenditures Personnel - - - - - - Materials and Services (548,454) (676,138) (758,477) (781,231) (804,668) (828,808) Capital Outlay - - - - - - Transfers (107,363) (99,863) (99,863) (99,863) (99,863) (99,863) Internal Service Fund Charges (1,087) (54,425) (56,721) (58,423) (60,175) (61,981) Other Charges - - - - - - Total Operating Expenses (656,904) (830,426) (915,061) (939,517) (964,707) (990,652) Net Surplus/(Deficit)937,702 936,917 1,023,199 1,047,200 1,071,678 1,096,642 Total All Funds Available 5,248,848 1,673,108 1,662,188 1,517,814 1,685,999 1,910,442 Capital Projects: 800060 Annual Citywide Pavement Rehabilitation (4,006,447) (500,000) (500,000) (500,000) (500,000) (500,000) 800070 Annual Citywide Curb Ramp Project (200,000) - (138,247) - - - 800080 Annual Safe Routes to Schools - (62,600) (65,730) (49,017) - - 800340 Annual Signal/Street Light Maintenance (306,210) (321,520) (337,596) (354,476) (372,200) (390,810) 800410 Annual Citywide Traffic Signal Upgrades - (150,000) (150,000) - - - Total Capital Projects (4,512,657) (1,034,120) (1,191,573) (903,493) (872,200) (890,810) Ending Fund Balance - June 30 736,191 638,988 470,615 614,321 813,799 1,019,632 Fund Balance Detail 205 - Gas Taxes 29DRAFT Back to Main Table of Contents 10.1 p. 479 of 794 Projected Proposed Proposed Forecast Forecast Forecast FUND ACTIVITY DETAIL FY23 FY24 FY25 FY26 FY27 FY28 Fund: 210 - Road Funds Acct. #: Est. Beginning Fund Balance - July 1 2,455,639 1,611,044 1,662,883 1,715,858 1,770,150 1,825,775 Revenues Impact Fees - - - - - - Allocated Interest 55,605 56,856 57,993 59,443 60,929 62,452 Revenue Projections - - - - - - Taxes - - - - - - Licenses and Permits - - - - - - Fines and Forfeitures - - - - - - Intergovernmental Transfers 1,300,752 1,482,596 1,527,074 1,565,251 1,604,382 1,644,492 Special Assessments - - - - - - Charges for Services - - - - - - Use of Money/Property (Interest and Rents)- - - - - - Other Revenue - - - - - - Total Revenue 1,356,357 1,539,452 1,585,067 1,624,694 1,665,311 1,706,944 Fund Balance Subtotal after Revenue 3,811,996 3,150,496 3,247,950 3,340,551 3,435,461 3,532,718 Operating Expenditures Personnel - - - - - - Materials and Services (200) (5,000) (5,000) (5,150) (5,305) (5,464) Capital Outlay - - - - - - Transfers - - - - - - Internal Service Fund Charges - (17) (18) - - - Other Charges - - - - - - Total Operating Expenses (200) (5,017) (5,018) (5,150) (5,305) (5,464) Net Surplus/(Deficit)1,356,157 1,534,435 1,580,049 1,619,544 1,660,006 1,701,480 Total All Funds Available 3,811,796 3,145,479 3,242,932 3,335,401 3,430,157 3,527,255 Capital Projects: 800060 Annual Citywide Pavement Rehabilitation (2,200,752) (1,482,596) (1,527,074) (1,565,251) (1,604,382) (1,644,492) Total Capital Projects (2,200,752) (1,482,596) (1,527,074) (1,565,251) (1,604,382) (1,644,492) Ending Fund Balance - June 30 1,611,044 1,662,883 1,715,858 1,770,150 1,825,775 1,882,763 210 - Road Funds Fund Balance Detail 30DRAFT Back to Main Table of Contents 10.1 p. 480 of 794 Projected Proposed Proposed Forecast Forecast Forecast FUND ACTIVITY DETAIL FY23 FY24 FY25 FY26 FY27 FY28 Fund: 212 - Measure B Acct. #: Est. Beginning Fund Balance - July 1 2,061,910 3,260,517 3,290,260 3,320,588 3,351,672 3,383,530 Revenues Impact Fees - - - - - - Allocated Interest 29,547 30,211 30,816 31,586 32,376 33,185 Revenue Projections - - - - - - Taxes - - - - - - Licenses and Permits - - - - - - Fines and Forfeitures - - - - - - Intergovernmental Transfers 2,969,060 900,000 4,500,000 4,950,000 900,000 900,000 Special Assessments - - - - - - Charges for Services - - - - - - Use of Money/Property (Interest and Rents)- - - - - - Other Revenue - - - - - - Total Revenue 2,998,607 930,211 4,530,816 4,981,586 932,376 933,185 Fund Balance Subtotal after Revenue 5,060,517 4,190,728 7,821,076 8,302,174 4,284,048 4,316,715 Operating Expenditures Personnel - - - - - - Materials and Services - - - - - - Capital Outlay - - - - - - Transfers - - - - - - Internal Service Fund Charges - (468) (488) (503) (518) (533) Other Charges - -- -- - Total Operating Expenses - (468) (488) (503) (518) (533) Net Surplus/(Deficit)2,998,607 929,743 4,530,328 4,981,084 931,858 932,652 Total All Funds Available 5,060,517 4,190,260 7,820,588 8,301,672 4,283,530 4,316,182 Capital Projects: 800060 Annual Citywide Pavement Rehabilitation (1,800,000) (900,000) (900,000) (900,000) (900,000) (900,000) 800770 Tenth Street/Hwy 101 Bridge Widening - - (3,600,000) (4,050,000) - - Total Capital Projects (1,800,000) (900,000) (4,500,000) (4,950,000) (900,000) (900,000) Ending Fund Balance - June 30 3,260,517 3,290,260 3,320,588 3,351,672 3,383,530 3,416,182 212 - Measure B Fund Balance Detail 31DRAFT Back to Main Table of Contents 10.1 p. 481 of 794 Projected Proposed Proposed Forecast Forecast Forecast FUND ACTIVITY DETAIL FY23 FY24 FY25 FY26 FY27 FY28 Fund: 215 - Transportation/ Mobility Grant Acct. #: Est. Beginning Fund Balance - July 1 227,986 231,483 233,583 287,792 289,946 292,146 Revenues Impact Fees - - - - - - Allocated Interest 3,497 3,576 3,647 3,738 3,832 3,927 Revenue Projections - - - - - - Taxes - - - - - - Licenses and Permits - - - - - - Fines and Forfeitures - - - - - - Intergovernmental Transfers - 402,600 1,451,253 - - - Special Assessments - - - - - - Charges for Services - - - - - - Use of Money/Property (Interest and Rents)- - - - - - Other Revenue - - - - - - Total Revenue 3,497 406,176 1,454,900 3,738 3,832 3,927 Fund Balance Subtotal after Revenue 231,483 637,659 1,688,483 291,530 293,778 296,073 Operating Expenditures Personnel - - - - - - Materials and Services - - - - - - Capital Outlay - - - - - - Transfers - - - - - - Internal Service Fund Charges (1,476) (1,538) (1,584) (1,632) (1,681) Other Charges - - - - - - Total Operating Expenses - (1,476) (1,538) (1,584) (1,632) (1,681) Net Surplus/(Deficit)3,497 404,700 1,453,362 2,154 2,200 2,247 Total All Funds Available 231,483 636,183 1,686,945 289,946 292,146 294,393 Capital Projects: 800070 Annual Citywide Curb Ramp Project - (220,000) (81,753) - - - 800270 Lions Creek Trail West of Santa Teresa and Day - (182,600) (1,317,400) - - - Total Capital Projects - (402,600) (1,399,153) - - - Ending Fund Balance - June 30 231,483 233,583 287,792 289,946 292,146 294,393 Fund Balance Detail 215 - Transportation/ Mobility Grant 32DRAFT Back to Main Table of Contents 10.1 p. 482 of 794 Projected Proposed Proposed Forecast Forecast Forecast FUND ACTIVITY DETAIL FY23 FY24 FY25 FY26 FY27 FY28 Fund: 220 - Vehicle Registration Fee Acct. #: Est. Beginning Fund Balance - July 1 1,011,784 1,250,120 1,384,897 1,551,550 1,477,243 1,349,206 Revenues Impact Fees - - - - - - Allocated Interest 19,364 19,799 20,195 20,720 21,259 21,812 Revenue Projections - - - - - - Taxes - - - - - - Licenses and Permits - - - - - - Fines and Forfeitures - - - - - - Intergovernmental Transfers 389,944 401,642 413,692 424,034 434,635 445,501 Special Assessments - - - - - - Charges for Services - - - - - - Use of Money/Property (Interest and Rents)- - - - - - Other Revenue - - - - - - Total Revenue 409,308 421,441 433,887 444,754 455,894 467,312 Fund Balance Subtotal after Revenue 1,421,092 1,671,561 1,818,784 1,996,304 1,933,136 1,816,518 Operating Expenditures Personnel - - - - - - Materials and Services (972) (55,000) (25,000) (25,750) (26,523) (27,318) Capital Outlay - - - - - - Transfers - - - - - - Internal Service Fund Charges - (1,664) (1,734) (1,786) (1,840) (1,895) Other Charges - - - - - - Total Operating Expenditures (972) (56,664) (26,734) (27,536) (28,362) (29,213) Net Surplus/(Deficit)408,336 364,777 407,153 417,218 427,531 438,099 Total All Funds Available 1,420,120 1,614,897 1,792,050 1,968,768 1,904,774 1,787,305 Capital Projects: 800070 Annual Citywide Curb Ramp Project - (20,000) (20,000) (240,000) (240,000) (240,000) 800080 Annual Safe Routes to Schools - -- (20,000) (72,467) (76,091) 800330 Annual Pavement Markings (170,000) (210,000) (220,500) (231,525) (243,101) (255,256) Total Capital Projects (170,000) (230,000) (240,500) (491,525) (555,568) (571,347) Ending Fund Balance - June 30 1,250,120 1,384,897 1,551,550 1,477,243 1,349,206 1,215,958 Fund Balance Detail 220 - Vehicle Registration Fee 33DRAFT Back to Main Table of Contents 10.1 p. 483 of 794 Projected Proposed Proposed Forecast Forecast Forecast FUND ACTIVITY DETAIL FY23 FY24 FY25 FY26 FY27 FY28 Fund: 245 - CDBG Acct. #: Est. Beginning Fund Balance - July 1 (362,209) (460,455) (461,356) (461,807) (682,833) (695,389) Revenues Impact Fees - - - - - - Allocated Interest - - - - - - Revenue Projections - - - - - - Taxes - - - - - - Licenses and Permits - - - - - - Fines and Forfeitures - - - - - - Intergovernmental Transfers 746,487 648,000 368,000 368,000 368,000 368,000 Special Assessments - - - - - - Charges for Services - - - - - - Use of Money/Property (Interest and Rents)- - - - - - Other Revenue - - - - - - Total Revenue 746,487 648,000 368,000 368,000 368,000 368,000 Fund Balance Subtotal after Revenue 384,278 187,545 (93,356) (93,807) (314,833) (327,389) Operating Expenditures Personnel (80,605) - - - - - Materials and Services (77,387) (54,000) (54,000) (55,620) (57,289) (59,007) Capital Outlay - - - - - - Transfers (38,452) (56,999) (56,999) (58,709) (60,470) (62,284) Internal Service Fund Charges (11,594) - - - - - Other Charges (365,490) (275,952) (157,952) (162,797) (162,797) (162,797) Total Operating Expenditures (573,528) (386,951) (268,951) (277,126) (280,556) (284,089) Net Surplus/(Deficit)172,959 261,049 99,049 90,874 87,444 83,911 Total All Funds Available (189,250) (199,406) (362,307) (370,933) (595,389) (611,477) Capital Projects: 800450 Annual CDBG Sidewalk/Curb Ramp Project (271,205) (261,950) (99,500) (100,000) (100,000) (100,000) FC2401 Cherry Blossom Apartments Reroofing - - - (211,900) - - Total Capital Projects (271,205) (261,950) (99,500) (311,900) (100,000) (100,000) Ending Fund Balance - June 30 (460,455) (461,356) (461,807) (682,833) (695,389) (711,477) Fund Balance Detail 245 - CDBG 34DRAFT Back to Main Table of Contents 10.1 p. 484 of 794 Projected Proposed Proposed Forecast Forecast Forecast FUND ACTIVITY DETAIL FY23 FY24 FY25 FY26 FY27 FY28 Fund: 400 - Capital Projects Acct. #: Est. Beginning Fund Balance - July 1 5,494,297 5,301,288 4,896,690 4,885,366 4,927,160 4,969,998 Revenues Impact Fees - - - - - - Allocated Interest 39,343 40,229 41,033 42,059 43,110 44,188 Revenue Projections - - - - - - Taxes - - - - - - Licenses and Permits - - - - - - Fines and Forfeitures - - - - - - Intergovernmental Transfers 134,130 570,979 2,621,471 - - - Special Assessments - - - - - - Charges for Services - - - - - - Use of Money/Property (Interest and Rents)- - - - - - Other Revenue 2,336,794 269,246 - - - - Total Revenue 2,510,267 880,454 2,662,504 42,059 43,110 44,188 Fund Balance Subtotal after Revenue 8,004,564 6,181,742 7,559,194 4,927,425 4,970,270 5,014,186 Operating Expenditures Personnel - - - - - - Materials and Services - - - - - - Capital Outlay (430) - - - - - Transfers - - - - - - Internal Service Fund Charges - - - - - - Other Charges (247) (257) (265) (273) (281) Total Operating Expenditures (430) (247) (257) (265) (273) (281) Net Surplus/(Deficit)2,509,837 880,207 2,662,247 41,794 42,838 43,907 Total All Funds Available 8,004,134 6,181,495 7,558,937 4,927,160 4,969,998 5,013,905 Capital Projects: 800090 Eigleberry and Seventh Parking Lot (2,551,396) - - - - - 800270 Lions Creek Trail West of Santa Teresa and Day - - (52,100) - - - FC2403 Civic Center Master Plan - - - - - - 800740 San Ysidro Lighting / Picnic Area Improvements Project - (192,450) - - - - 800750 Gilroy Sports Park Playground Surface Repair (134,140) - - - - - 800780 San Ysidro Park Healthy Living Enhancement - (378,529) (2,621,471) - - - EN2403 Corporation Yard EV and EV Charging - (269,246) - - - - FR2401 Santa Teresa Fire District -Temporary Fire Station (17,310) (444,580) - - - - Total Capital Projects (2,702,846) (1,284,805) (2,673,571) - - - Ending Fund Balance - June 30 5,301,288 4,896,690 4,885,366 4,927,160 4,969,998 5,013,905 Fund Balance Detail 400 - Capital Projects 35DRAFT Back to Main Table of Contents 10.1 p. 485 of 794 Projected Proposed Proposed Forecast Forecast Forecast FUND ACTIVITY DETAIL FY23 FY24 FY25 FY26 FY27 FY28 Fund: 410 - Storm Drain Development Impact Acct. #: Est. Beginning Fund Balance - July 1 1,223,210 876,982 823,495 959,485 578,284 113,912 Revenues Impact Fees 66,697 99,608 259,878 142,258 28,573 59,110 Allocated Interest 19,239 19,672 20,065 20,567 21,081 21,608 Revenue Projections - - - - - - Taxes - - - - - - Licenses and Permits - - - - - - Fines and Forfeitures - - - - - - Intergovernmental Transfers 87,030 90,890 93,668 94,461 98,606 464,345 Special Assessments - - - - - - Charges for Services - - - - - - Use of Money/Property (Interest and Rents)- - - - - - Other Revenue - - - - - - Total Revenue 172,966 210,170 373,611 257,286 148,260 545,063 Fund Balance Subtotal after Revenue 1,396,176 1,087,152 1,197,106 1,216,771 726,544 658,975 Operating Expenditures Personnel - - - - - - Materials and Services (5,000) (31,100) (6,050) (6,201) (6,356) (6,515) Capital Outlay - - - - - - Transfers - - - - - - Internal Service Fund Charges (194) (730) (760) (779) (798) (818) Other Charges - -- -- - Total Operating Expenditures (5,194) (31,830) (6,810) (6,980) (7,155) (7,334) Net Surplus/(Deficit)167,772 178,340 366,801 250,305 141,105 537,729 Total All Funds Available 1,390,982 1,055,322 1,190,296 1,209,790 719,389 651,642 Capital Projects: 800390 Miller and Third Storm Drain Rehabilitation - - - (286,700) - - 800400 Monterey and Luchessa Storm Drain Modifications - - - - - (381,836) 800430 Cohansey Avenue/Terri Court Storm Drain Improvements - (26,599) - - - - 800460 State Trash Amendments Stormwater Compliance Project - (118,800) (118,800) (237,600) (470,737) (10,000) 800470 Stormwater NPDES Compliance (514,000) (86,428) (112,011) (107,206) (134,740) (109,354) Total Capital Projects (514,000) (231,827) (230,811) (631,506) (605,477) (501,190) Ending Fund Balance - June 30 876,982 823,495 959,485 578,284 113,912 150,452 Fund Balance Detail 410 - Storm Drain Development Impact 36DRAFT Back to Main Table of Contents 10.1 p. 486 of 794 Projected Proposed Proposed Forecast Forecast Forecast FUND ACTIVITY DETAIL FY23 FY24 FY25 FY26 FY27 FY28 Fund: 415 - Utility Undergrounding Acct. #: Est. Beginning Fund Balance - July 1 - - - - 3,081,441 493,141 Revenues Impact Fees - - - - - - Allocated Interest - - - - - - Revenue Projections - - - - - - Taxes - - - - - - Licenses and Permits - - - - - - Fines and Forfeitures - - - - - - Intergovernmental Transfers - - - - - - Special Assessments - - - - - - Charges for Services - - - - - - Use of Money/Property (Interest and Rents)- - - - - - Other Revenue - - - 3,487,341 - - Total Revenue - - - 3,487,341 - - Fund Balance Subtotal after Revenue - - - 3,487,341 3,081,441 493,141 Operating Expenditures Personnel - - - - - - Materials and Services - - - - - - Capital Outlay - - - - - - Transfers - - - - - - Internal Service Fund Charges - - - - - - Other Charges - - - - - - Total Operating Expenditures - - - - - - Net Surplus/(Deficit)- - - 3,487,341 - - Total All Funds Available - - - 3,487,341 3,081,441 493,141 Capital Projects: 800420 Utility Undergrounding - Monterey Street - Eighth to Tenth - - - (405,900) (2,588,300) - Total Capital Projects - - - (405,900) (2,588,300) - Ending Fund Balance - June 30 - - - 3,081,441 493,141 493,141 Fund Balance Detail 415 - Utility Undergrounding 37DRAFT Back to Main Table of Contents 10.1 p. 487 of 794 Projected Proposed Proposed Forecast Forecast Forecast FUND ACTIVITY DETAIL FY23 FY24 FY25 FY26 FY27 FY28 Fund: 425 - Traffic Impact Acct. #: Est. Beginning Fund Balance - July 1 17,488,071 13,207,657 17,895,328 18,839,464 (2,391,299) 471,785 Revenues Impact Fees 3,000,000 7,504,053 9,221,157 5,702,069 2,459,689 2,250,000 Allocated Interest 291,958 298,527 304,498 312,110 319,913 327,911 Revenue Projections - - - - - - Taxes - - - - - - Licenses and Permits - - - - - - Fines and Forfeitures - - - - - - Intergovernmental Transfers 48,769 97,538 97,538 100,464 103,478 106,582 Special Assessments - - - - - - Charges for Services - - - - - - Use of Money/Property (Interest and Rents)- - - - - - Other Revenue - - - - - - Total Revenue 3,340,727 7,900,118 9,623,193 6,114,644 2,883,080 2,684,493 Fund Balance Subtotal after Revenue 20,828,798 21,107,775 27,518,521 24,954,107 491,781 3,156,279 Operating Expenditures Personnel - - - - - - Materials and Services (402,149) (289,900) (8,950) (9,219) (9,495) (9,780) Capital Outlay (3,802,766) - - - - - Transfers - - - - - - Internal Service Fund Charges (26) (9,497) (9,898) (10,195) (10,501) (10,816) Other Charges - -- - - - Total Operating Expenditures (4,204,941) (299,397) (18,848) (19,413) (19,996) (20,596) Net Surplus/(Deficit)(864,214) 7,600,721 9,604,345 6,095,230 2,863,084 2,663,898 Total All Funds Available 16,623,858 20,808,378 27,499,673 24,934,694 471,785 3,135,683 Capital Projects: 800020 Tenth Street and Uvas Creek Bridge (2,416,201) (1,000,000) - (26,617,000) - - 800180 Traffic Calming - (150,000) - -- - 800240 Traffic Circulation Master Plan and Traffic Impact Fee Update - (400,000) - -- - 800350 Luchessa/Church Traffic Signal Installation - (139,973) (897,600) - - - 800360 Mantelli/Kern Traffic Signal Installation - (154,012) (983,900) - - - 800370 Monterey/I.O.O.F. Traffic Signal Installation - (166,279) (932,700) - - - 800440 Automall/Luchessa Traffic Signal Installation - (129,914) (841,400) - - - 800770 Tenth Street/Hwy 101 Bridge Widening (1,000,000) - (630,216) (708,993) - - EN2402 Gilroy Ice Center - (530,507) (3,472,093) - - - 800480 First/Kern Traffic Signal Installation - (242,365) (902,300) - - - Total Capital Projects (3,416,201) (2,913,050) (8,660,209) (27,325,993) - - Ending Fund Balance - June 30 13,207,657 17,895,328 18,839,464 (2,391,299) 471,785 3,135,683 Fund Balance Detail 425 - Traffic Impact 38DRAFT Back to Main Table of Contents 10.1 p. 488 of 794 Projected Proposed Proposed Forecast Forecast Forecast FUND ACTIVITY DETAIL FY23 FY24 FY25 FY26 FY27 FY28 Fund: 430 - Sewer Development Impact Acct. #: Est. Beginning Fund Balance - July 1 14,976,397 15,026,418 14,094,972 16,683,375 16,633,562 13,768,848 Revenues Impact Fees 1,000,000 1,803,192 5,620,243 3,315,184 1,093,093 1,357,983 Allocated Interest 219,443 224,381 228,868 234,590 240,454 246,466 Revenue Projections - - - - - - Taxes - - - - - - Licenses and Permits - - - - - - Fines and Forfeitures - - - - - - Intergovernmental Transfers 386,083 437,408 410,049 - - - Special Assessments - - - - - - Charges for Services - - - - - - Use of Money/Property (Interest and Rents)- - - - - - Other Revenue - - - - - - Total Revenue 1,605,526 2,464,981 6,259,160 3,549,774 1,333,547 1,604,449 Fund Balance Subtotal after Revenue 16,581,923 17,491,399 20,354,132 20,233,149 17,967,110 15,373,296 Operating Expenditures Personnel - - - - - - Materials and Services (7,500) (51,400) (13,550) (13,957) (14,375) (14,806) Capital Outlay - - - - - - Transfers (1,533,500) (2,244,000) (2,244,400) (2,243,600) (2,241,600) (2,243,300) Internal Service Fund Charges - - - - - - Other Charges (14,505) (801) (835) (860) (886) (912) Anticipated Developer Reimbursements - - - - - - Total Operating Expenditures (1,555,505) (2,296,201) (2,258,785) (2,258,417) (2,256,861) (2,259,019) Net Surplus/(Deficit)50,021 168,780 4,000,375 1,291,357 (923,314) (654,570) Total All Funds Available 15,026,418 15,195,198 18,095,347 17,974,732 15,710,249 13,114,277 Capital Projects: 800520 Carmel-Dowdy Alley - Sixth to Seventh Sewer Replacement - (75,401) (273,200) - - - 800540 Monterey and Princevalle Sewer Network - -- - (755,038) (2,840,381) 800560 Seventh St - Carmel-Dowdy to Hanna-Rosanna Alleys Sewer Replacement - -(62,706) (211,300) - - SW2401 Master Plan Projects - Sewer Improvements - (1,024,825) (1,076,066) (1,129,870) (1,186,363) (1,245,681) Total Capital Projects - (1,100,226) (1,411,972) (1,341,170) (1,941,401) (4,086,062) Ending Fund Balance - June 30 15,026,418 14,094,972 16,683,375 16,633,562 13,768,848 9,028,215 Fund Balance Detail 430 - Sewer Development Impact 39DRAFT Back to Main Table of Contents 10.1 p. 489 of 794 Projected Proposed Proposed Forecast Forecast Forecast FUND ACTIVITY DETAIL FY23 FY24 FY25 FY26 FY27 FY28 Fund: 435 - Water Development Impact Acct. #: Est. Beginning Fund Balance - July 1 6,053,344 5,904,670 2,929,136 4,540,034 5,535,025 3,051,658 Revenues Impact Fees 319,569 478,204 1,512,512 892,597 297,121 363,752 Allocated Interest 93,615 95,721 97,635 100,076 102,578 105,142 Revenue Projections - - - - - - Taxes - - - - - - Licenses and Permits - - - - - - Fines and Forfeitures - - - - - - Intergovernmental Transfers 5,893 11,786 11,786 12,140 12,504 12,879 Special Assessments - - - - - - Charges for Services - - - - - - Use of Money/Property (Interest and Rents) - - - - - - Other Revenue - - - - - - Total Revenue 419,077 585,711 1,621,933 1,004,812 412,203 481,773 Fund Balance Subtotal after Revenue 6,472,421 6,490,381 4,551,069 5,544,846 5,947,228 3,533,431 Operating Expenditures Personnel - (1,500) (1,500) - - - Materials and Services (5,600) (8,000) (8,550) (8,807) (9,071) (9,343) Capital Outlay - - - - - - Transfers - - - - - - Internal Service Fund Charges (6) (945) (985) (1,015) (1,045) (1,076) Other Charges - - - - - - Total Operating Expenditures (5,606) (10,445) (11,035) (9,821) (10,116) (10,419) Net Surplus/(Deficit)413,471 575,266 1,610,898 994,991 402,087 471,354 Total All Funds Available 6,466,815 6,479,936 4,540,034 5,535,025 5,937,112 3,523,012 Capital Projects: 800050 McCarthy Site Well (Well #9)(562,145) (3,550,800) - - - - WT2401 Master Plan Projects - Water Improvements - - - - (2,885,454) (3,029,726) Total Capital Projects (562,145) (3,550,800) - - (2,885,454) (3,029,726) Ending Fund Balance - June 30 5,904,670 2,929,136 4,540,034 5,535,025 3,051,658 493,286 435 - Water Development Impact Fund Balance Detail 40DRAFT Back to Main Table of Contents 10.1 p. 490 of 794 Projected Proposed Proposed Forecast Forecast Forecast FUND ACTIVITY DETAIL FY23 FY24 FY25 FY26 FY27 FY28 Fund: 440 - Public Facilities Impact Acct. #: Est. Beginning Fund Balance - July 1 4,734,333 2,395,159 917,977 7,289,338 10,418,160 9,163,452 Revenues Impact Fees 1,500,000 3,635,084 10,934,196 6,769,131 2,326,152 2,416,349 Allocated Interest 61,002 62,374 63,622 65,213 66,843 68,514 Revenue Projections - - - - - - Taxes - - - - - - Licenses and Permits - - - - - - Fines and Forfeitures - - - - - - Intergovernmental Transfers 40,763 81,526 81,526 83,972 86,491 89,086 Special Assessments - - - - - - Charges for Services - - - - - - Use of Money/Property (Interest and Rents)- - - - - - Other Revenue - 12,612,500 12,500,000 - - - Total Revenue 1,601,765 16,391,484 23,579,344 6,918,315 2,479,486 2,573,949 Fund Balance Subtotal after Revenue 6,336,098 18,786,643 24,497,321 14,207,653 12,897,646 11,737,401 Operating Expenditures Personnel - (1,500) (1,500) - - - Materials and Services (10,000) (233,250) 9,075 9,347 9,628 9,916 Capital Outlay - - - - - - Transfers (3,872,081) (3,729,591) (3,758,264) (3,782,168) (3,726,649) (4,023,015) Internal Service Fund Charges - (15,532) (16,187) (16,673) (17,173) (17,688) Other Charges (58,858) - - - - - Total Operating Expenditures (3,940,939) (3,979,873) (3,766,876) (3,789,493) (3,734,194) (4,030,786) Net Surplus/(Deficit)(2,339,174) 12,411,611 19,812,468 3,128,822 (1,254,708) (1,456,838) Total All Funds Available 2,395,159 14,806,770 20,730,445 10,418,160 9,163,452 7,706,614 Capital Projects: FC2403 Civic Center Master Plan - (750,000) - - - - EN2402 Gilroy Ice Center - (13,138,793) (13,441,107) - - - Total Capital Projects - (13,888,793) (13,441,107) - - - Ending Fund Balance - June 30 2,395,159 917,977 7,289,338 10,418,160 9,163,452 7,706,614 Fund Balance Detail 440 - Public Facilities Impact 41DRAFT Back to Main Table of Contents 10.1 p. 491 of 794 Projected Proposed Proposed Forecast Forecast Forecast FUND ACTIVITY DETAIL FY23 FY24 FY25 FY26 FY27 FY28 Fund: 487 - Downtown Beautification Acct. #: Est. Beginning Fund Balance - July 1 - - - - - - Revenues Impact Fees - - - - - - Allocated Interest - - - - - - Revenue Projections - - - - - - Taxes - - - - - - Licenses and Permits - - - - - - Fines and Forfeitures - - - - - - Intergovernmental Transfers 378,000 3,582,765 - - - - Special Assessments - - - - - - Charges for Services - - - - - - Use of Money/Property (Interest and Rents)- - - - - - Other Revenue - - - - - - Total Revenue 378,000 3,582,765 - - - - Fund Balance Subtotal after Revenue 378,000 3,582,765 - - - - Operating Expenditures Personnel - - - - - - Materials and Services - - - - - - Capital Outlay - - - - - - Transfers - - - - - - Internal Service Fund Charges - - - - - - Other Charges - - - - - - Total Operating Expenditures - - - - - - Net Surplus/(Deficit)378,000 3,582,765 - - - - Total All Funds Available 378,000 3,582,765 - - - - Capital Projects: 800760 Gourmet and Railroad Alley Improvements (378,000) (3,582,765) - - - - Total Capital Projects (378,000) (3,582,765) - - - - Ending Fund Balance - June 30 - - - - - - 487 - Downtown Beautification Fund Balance Detail 42DRAFT Back to Main Table of Contents 10.1 p. 492 of 794 Projected Proposed Proposed Forecast Forecast Forecast FUND ACTIVITY DETAIL FY23 FY24 FY25 FY26 FY27 FY28 Fund: 615 - Facilities Acct. #: Est. Beginning Fund Balance - July 1 1,787,292 350,780 748,304 838,527 1,443,569 1,973,805 Revenues Impact Fees - - - - - - Allocated Interest 30,393 31,077 31,699 32,491 33,304 34,136 Revenue Projections - - - - - - Taxes - - - - - - Licenses and Permits - - - - - - Fines and Forfeitures - - - - - - Intergovernmental Transfers 133,291 300,000 - - - - Special Assessments - - - - - - Charges for Services 2,292,306 4,138,185 4,233,233 4,339,064 4,447,540 4,558,729 Use of Money/Property (Interest and Rents)171,435 176,280 180,058 185,460 191,024 196,754 Other Revenue - - - - - - Total Revenue 2,627,425 4,645,542 4,444,990 4,557,015 4,671,868 4,789,620 Fund Balance Subtotal after Revenue 4,414,717 4,996,322 5,193,294 5,395,542 6,115,437 6,763,424 Operating Expenditures Personnel (662,741) (803,164) (852,878) (878,464) (904,818) (931,963) Materials and Services (2,608,563) (2,492,551) (2,701,888) (2,782,945) (2,866,433) (2,952,426) Capital Outlay - - - - - - Transfers (99,052) - - - - - Internal Service Fund Charges (247,436) (201,475) (210,105) (216,408) (222,900) (229,587) Other Charges (65,465) (68,628) (71,996) (74,156) (76,381) (78,672) Total Operating Expenditures (3,683,257) (3,565,818) (3,836,867) (3,951,973) (4,070,532) (4,192,648) Net Surplus/(Deficit)(1,055,832) 1,079,724 608,123 605,042 601,336 596,971 Total All Funds Available 731,460 1,430,504 1,356,427 1,443,569 2,044,905 2,570,776 Capital Projects: 800140 City Hall Backup Generator (316,880) - - - - - 800160 Golf Course Water Tank Replacement - - (149,500) - - - 800230 Shooting Range Assessment (63,800) (277,000) - - - - 900460 Electrical Panel Evaluation Corporation Yard for OSHA Requirements - (44,500) - - - - 900480 Gilroy Center for the Arts HVAC Replacement - -(138,000) - - - 900490 Old City Hall HVAC Replacement - (360,700) - - - - 900520 Senior Center ADA Restroom Access - - - - (71,100) - 900530 Senior Center Roof Replacement - - (230,400) - - - Total Capital Projects (380,680) (682,200) (517,900) - (71,100) - Ending Fund Balance - June 30 350,780 748,304 838,527 1,443,569 1,973,805 2,570,776 Fund Balance Detail 615 - Facilities 43DRAFT Back to Main Table of Contents 10.1 p. 493 of 794 Projected Proposed Proposed Forecast Forecast Forecast FUND ACTIVITY DETAIL FY23 FY24 FY25 FY26 FY27 FY28 Fund: 625 - Equipment Outlay Acct. #: Est. Beginning Fund Balance - July 1 3,078,025 3,818,760 (310,703) 246,395 305,210 365,494 Revenues Impact Fees - - - - - - Allocated Interest 55,017 56,255 57,380 58,815 60,285 61,792 Revenue Projections - - - - - - Taxes - - - - - - Licenses and Permits - - - - - - Fines and Forfeitures - - - - - - Intergovernmental Transfers 685,718 - - - - - Special Assessments - - - - - - Charges for Services - - - - - - Use of Money/Property (Interest and Rents)- - - - - - Other Revenue - - 3,685,718 - - - Total Revenue 740,735 56,255 3,743,098 58,815 60,285 61,792 Fund Balance Subtotal after Revenue 3,818,760 3,875,015 3,432,395 305,210 365,494 427,286 Operating Expenditures Personnel - - - - - - Materials and Services - - - - - - Capital Outlay - - - - - - Transfers - - - - - - Internal Service Fund Charges - - - - - - Other Charges - - (686,000) - - - Total Operating Expenditures - - (686,000) - - - Net Surplus/(Deficit)740,735 56,255 3,057,098 58,815 60,285 61,792 Total All Funds Available 3,818,760 3,875,015 2,746,395 305,210 365,494 427,286 Capital Projects: 900590 Chestnut Fire Station Seismic Upgrade and Remodel - (250,000) (1,250,000) - - - 900600 Las Animas Fire Station Upgrade and Renovation - (250,000) (1,250,000) - - - FC2404 Citywide Energy Saving Measures - (3,685,718) - - - - Total Capital Projects - (4,185,718) (2,500,000) - - - Ending Fund Balance - June 30 3,818,760 (310,703) 246,395 305,210 365,494 427,286 625 - Equipment Outlay Fund Balance Detail 44DRAFT Back to Main Table of Contents 10.1 p. 494 of 794 Projected Proposed Proposed Forecast Forecast Forecast FUND ACTIVITY DETAIL FY23 FY24 FY25 FY26 FY27 FY28 Fund: 700 - Sewer Acct. #: Est. Beginning Fund Balance - July 1 62,280,983 44,566,887 24,494,446 18,665,398 13,103,014 9,939,866 Revenues Impact Fees - - - - - - Allocated Interest 327,561 334,931 341,629 350,170 358,924 367,897 Revenue Projections - - - - - - Taxes - - - - - - Licenses and Permits - - - - - - Fines and Forfeitures - - - - - - Intergovernmental Transfers 1,533,500 2,244,000 2,244,400 2,243,600 2,241,600 2,243,300 Special Assessments - - - - - - Charges for Services 13,261,505 13,526,940 13,797,388 14,142,323 14,495,881 14,858,278 Use of Money/Property (Interest and Rents)650,000 300,000 40,000 - - - Other Revenue - - - - - - Total Revenue 15,772,566 16,405,871 16,423,417 16,736,092 17,096,405 17,469,475 Fund Balance Subtotal after Revenue 78,053,549 60,972,758 40,917,863 35,401,490 30,199,419 27,409,341 Operating Expenditures Personnel (2,911,081) (3,688,290) (4,144,391) (4,268,723) (4,396,784) (4,528,688) Materials and Services (478,813) (1,109,063) (855,127) (880,781) (907,204) (934,420) Capital Outlay (25,000) (404,450) (404,450) (416,584) (429,081) (441,953) Transfers (7,158,762) (7,307,395) (7,737,458) (7,587,452) (7,815,075) (8,049,528) Internal Service Fund Charges (1,753,298) (2,122,521) (2,180,223) (2,245,630) (2,312,999) (2,382,389) Other Charges (3,359,708) (2,259,750) (2,260,950) (2,243,600) (2,241,600) (2,243,300) Total Operating Expenditures (15,686,662) (16,891,469) (17,582,599) (17,642,768) (18,102,744) (18,580,278) Net Surplus/(Deficit)85,904 (485,598) (1,159,182) (906,676) (1,006,339) (1,110,803) Total All Funds Available 62,366,887 44,081,289 23,335,264 17,758,722 12,096,675 8,829,063 Capital Projects: 800490 Annual Citywide Sewer Repair and Rehabilitation - (250,000) (250,000) (250,000) (250,000) (250,000) 800510 Asbestos Cement Sewer Pipe Replacement Citywide - - (265,629) (1,008,600) - - 800530 Large Diameter Sewer Rehabilitation Citywide - - (273,105) (1,081,100) - - 800550 Old Gilroy - Chestnut to Forest Sewer Upgrade - (50,999) (251,600) - - - 800570 Sewer Plant Expansion (SCRWA)(17,800,000) (15,700,000) (1,900,000) (500,000) - - 900720 Old Gilroy Street at Railroad Crossing Sewer Replacement - - - - - (587,400) SW2401 Master Plan Projects - Sewer Improvements - (1,647,173) (1,729,532) (1,816,008) (1,906,809) (2,002,149) SW2402 Joint Morgan Hill-Gilroy Trunk Line Repairs - (1,938,671) - - - - Total Capital Projects (17,800,000) (19,586,843) (4,669,866) (4,655,708) (2,156,809) (2,839,549) Ending Fund Balance - June 30 44,566,887 24,494,446 18,665,398 13,103,014 9,939,866 5,989,514 Fund Balance Detail 700 - Sewer 45DRAFT Back to Main Table of Contents 10.1 p. 495 of 794 Projected Proposed Proposed Forecast Forecast Forecast FUND ACTIVITY DETAIL FY23 FY24 FY25 FY26 FY27 FY28 Fund: 705 - Water Acct. #: Est. Beginning Fund Balance - July 1 30,616,245 32,170,505 26,825,722 8,115,067 217,146 (1,489,115) Revenues Impact Fees - - - - - - Allocated Interest 483,737 494,621 504,514 519,649 535,239 551,296 Revenue Projections - - - - - - Taxes - - - - - - Licenses and Permits - - - - - - Fines and Forfeitures - - - - - - Intergovernmental Transfers - - - - - - Special Assessments - - - - - - Charges for Services 13,665,000 13,939,000 14,218,000 14,928,900 15,675,345 16,459,112 Use of Money/Property (Interest and Rents)- - - - - - Other Revenue 110,370 115,000 117,000 119,925 122,923 125,996 Total Revenue 14,259,107 14,548,621 14,839,514 15,568,474 16,333,507 17,136,405 Fund Balance Subtotal after Revenue 44,875,352 46,719,126 41,665,236 23,683,541 16,550,653 15,647,289 Operating Expenditures Personnel (3,401,649) (4,569,271) (5,045,437) (5,196,800) (5,352,704) (5,513,285) Materials and Services (1,717,377) (2,865,573) (2,229,457) (1,721,443) (1,764,480) (1,808,591) Capital Outlay (450,107) (479,450) (479,450) - - - Transfers (355,796) (433,788) (458,181) (471,926) (486,084) (500,667) Internal Service Fund Charges (2,616,242) (3,210,345) (3,282,742) (3,381,224) (3,482,661) (3,587,141) Other Charges (3,369,476) (4,729,250) (4,962,100) (5,011,721) (5,162,073) (5,316,935) Total Operating Expenditures (11,910,647) (16,287,677) (16,457,367) (15,783,115) (16,248,001) (16,726,619) Net Surplus/(Deficit)2,348,460 (1,739,056) (1,617,853) (214,641) 85,506 409,785 Total All Funds Available 32,964,705 30,431,449 25,207,869 7,900,426 302,652 (1,079,330) Capital Projects: 800250 Casey and Swanston Water Line Replacement - (466,707) (2,825,800) - - - 800310 Automated Flexnet Water Meter Installation (794,200) (612,700) (612,700) - - - 800590 Broadway and Sargent Water Line Replacement - - (185,295) (877,600) - - 800600 Church and Gurries Water Line Replacement - (86,966) (314,600) - - - 800610 Church Street - Welburn to First Water Line Replacement - -(250,335) (1,173,400) - - 800620 Forest and Eighth Water Line Replacement - (89,974) (369,200) - - - 800630 Steel Water Service Lines Replacement Citywide - (104,280) (104,280) (104,280) (104,280) (104,280) 900740 Monterey - Leavesley to Ronan Water Line Replacement - - (821,473) (4,651,900) - - 800640 Monterey and Eighth Water Line Replacement - - (101,325) (406,700) - - 800650 Abandon 2" Water Line from 7041 to 7161 Monterey Street - (108,900) (847,000) - - - 800660 Murray at Burke Water Line Reroute - - (133,794) (469,400) - - 800670 Saint Louise Hospital Large Water Meter Replacement - (63,200) - - - - 800690 Water Reservoirs A and B - Painting - (483,200) - - - - 800700 Water Reservoirs A and B - Retrofit Overflow Piping - (482,000) - - - - 800710 Water Well Nos. 1 and 4 Compliance Improvements - (82,600) - - - - 800720 Water Well Nos. 1, 2, 4 and 6 Upgrade Improvements - (1,025,200) (10,527,000) - - - 900730 Martin and Railroad Water Line Replacement - - - - - (1,371,600) WT2401 Master Plan Projects - Water Improvements - - - - (1,687,487) (1,771,861) Total Capital Projects (794,200) (3,605,727) (17,092,802) (7,683,280) (1,791,767) (3,247,741) Ending Fund Balance - June 30 32,170,505 26,825,722 8,115,067 217,146 (1,489,115) (4,327,071) Fund Balance Detail 705 - Water 46DRAFT Back to Main Table of Contents 10.1 p. 496 of 794 Projected Proposed Proposed Forecast Forecast Forecast FUND ACTIVITY DETAIL FY23 FY24 FY25 FY26 FY27 FY28 Fund: 100 - General Fund Capital Projects: 800060 Annual Citywide Pavement Rehabilitation (3,200,000) (1,600,000) (1,600,000) - - - 800470 Stormwater NPDES Compliance (120,000) - - - - - 900620 Miller Park Restrooms Electrical Undergrounding - (97,800) - - - - PK2401 Citywide Park Restroom Reroofing/Rehabilitation - (350,000) (350,000) (350,000) (350,000) (350,000) Total Capital Projects (3,320,000) (2,047,800) (1,950,000) (350,000) (350,000) (350,000) Fund Balance Detail 100 - General Fund 47DRAFT Back to Main Table of Contents 10.1 p. 497 of 794 This page intentionally left blank 48DRAFT Back to Main Table of Contents 10.1 p. 498 of 794 Appendices Fiscal Year 2024-2028 Capital Improvement Program Project Charters City of Gilroy Public Works Department 49DRAFT Back to Main Table of Contents 10.1 p. 499 of 794 This page intentionally left blank 50DRAFT Back to Main Table of Contents 10.1 p. 500 of 794 Appendices – CIP Project Charters Table of Contents Appendix A – Funded CIP Projects (Within 5‐Year CIP) ............................................................... 55 800020 Tenth Street and Uvas Creek Bridge ......................................................................... 57 800050 McCarthy Site Well (Well #9) .................................................................................... 59 800060 Annual Citywide Pavement Rehabilitation ............................................................... 61 800070 Annual Citywide Curb Ramp Project ......................................................................... 63 800080 Annual Safe Routes to Schools ................................................................................. 65 800160 Golf Course Water Tank Replacement...................................................................... 67 800180 Traffic Calming .......................................................................................................... 69 800250 Casey and Swanston Water Line Replacement ........................................................ 71 800270 Lions Creek Trail West of Santa Teresa and Day ....................................................... 73 800290 Santa Teresa Fire District ‐ New Fire Station ............................................................ 75 800310 Automated Flexnet Water Meter Installation .......................................................... 77 800320 Annual Shared‐Cost Sidewalk Replacement Program .............................................. 79 800330 Annual Pavement Markings ...................................................................................... 81 800350 Luchessa/Church Traffic Signal Installation .............................................................. 83 800360 Mantelli/Kern Traffic Signal Installation ................................................................... 85 800370 Monterey/I.O.O.F. Traffic Signal Installation ............................................................ 87 800390 Miller and Third Storm Drain Rehabilitation ............................................................. 89 800400 Monterey and Luchessa Storm Drain Modifications ................................................ 91 800410 Annual Citywide Traffic Signal Upgrades .................................................................. 93 800420 Utility Undergrounding ‐ Monterey Street ‐ Eighth to Tenth ................................... 95 800440 Automall/Luchessa Traffic Signal Installation ........................................................... 97 800450 Annual CDBG Sidewalk/Curb Ramp Project .............................................................. 99 800480 First/Kern Traffic Signal Installation ........................................................................ 101 800490 Annual Citywide Sewer Repair and Rehabilitation Program .................................. 103 800510 Asbestos Cement Sewer Pipe Replacement Citywide ............................................ 105 800520 Carmel‐Dowdy Alley ‐ Sixth to Seventh Sewer Replacement ................................. 107 800530 Large Diameter Sewer Rehabilitation Citywide ...................................................... 109 800540 Monterey and Princevalle Sewer Network ............................................................. 111 800550 Old Gilroy ‐ Chestnut to Forest Sewer Upgrade ..................................................... 113 800560 Seventh St ‐ Carmel‐Dowdy to Hanna‐Rosanna Alleys Sewer Replacement .......... 115 800570 Wastewater Treatment Plant Expansion (SCRWA) ................................................. 117 800590 Broadway and Sargent Water Line Replacement ................................................... 119 800600 Church and Gurries Water Line Replacement ........................................................ 121 51DRAFT Back to Main Table of Contents 10.1 p. 501 of 794 800610 Church Street ‐ Welburn to First Water Line Replacement .................................... 123 800620 Forest and Eighth Water Line Replacement ........................................................... 125 800630 Steel Water Service Lines Replacement Citywide .................................................. 127 800640 Monterey and Eighth Water Line Replacement ..................................................... 129 800650 Abandon 2" Water Line from 7041 to 7161 Monterey Street ................................ 131 800660 Murray at Burke Water Line Reroute ..................................................................... 133 800670 Saint Louise Hospital Large Water Meter Replacement ......................................... 135 800690 Water Reservoirs A and B – Painting ...................................................................... 137 800700 Water Reservoirs A and B ‐ Retrofit Overflow Piping ............................................. 139 800710 Water Well Nos. 1 and 4 Compliance Improvements ............................................ 141 800720 Water Well Nos. 1 , 2, 4 and 6 Upgrade Improvements ......................................... 143 800740 San Ysidro Lighting / Picnic Area Improvements Project ........................................ 145 800760 Gourmet and Railroad Alley Improvements ........................................................... 147 800770 Tenth Street/Hwy 101 Bridge Widening ................................................................. 149 800780 San Ysidro Park Healthy Living Enhancement ......................................................... 151 900480 Gilroy Center for the Arts HVAC Replacement ....................................................... 153 900490 Old City Hall HVAC Replacement ............................................................................ 155 900530 Senior Center Roof Replacement ............................................................................ 157 900590 Chestnut Fire Station Seismic Upgrade ................................................................... 159 900600 Las Animas Fire Station Upgrade and Renovation .................................................. 161 900620 Miller Park Restrooms Electrical Undergrounding ................................................. 163 900720 Old Gilroy Street at Railroad Crossing Sewer Replacement ................................... 165 900730 Martin and Railroad Water Line Replacement ....................................................... 167 900740 Monterey ‐ Leavesley to Ronan Water Line Replacement ..................................... 169 EN2402 Gilroy Ice Center ..................................................................................................... 171 EN2403 Corporation Yard EV and EV Charging .................................................................... 173 FC2401 Cherry Blossom Apartments Reroofing .................................................................. 175 FR2401 Santa Teresa Fire District ‐ Temporary Fire Station ................................................ 177 PK2401 Citywide Park Restroom Reroofing/Rehabilitation ................................................. 179 SW2401 Master Plan Projects ‐ Sewer Improvements .......................................................... 181 SW2402 Joint Morgan Hill‐Gilroy Trunk Line Repairs ............................................................ 183 WT2401 Master Plan Projects ‐ Water Improvements .......................................................... 185 Appendix B – Unfunded CIP Projects (Recommended Beyond FY28) ....................................... 187 800010 Rancho Hills Development Concrete Repairs ......................................................... 189 800030 Corp Yard Stormwater Compliance Improvements ................................................ 191 800040 Automall Parkway Pavement Rehabilitation .......................................................... 193 52DRAFT Back to Main Table of Contents 10.1 p. 502 of 794 800120 Las Animas Park Tennis Court ‐ Fence Repairs ....................................................... 195 800280 Lions Creek Trail West Gap Closure ‐ Kern to Day .................................................. 197 800380 Church Street Storm Drain Extension ‐ Seventh to 7233 Church ........................... 199 800730 Gateway Senior Apartments Pedestrian Crossing Safety Improvements .............. 201 900030 Drainage Improvements to Mitigate Minor Flooding ............................................. 203 900070 Luchessa Bridge Pedestrian and Bicycle Safety Improvements .............................. 205 900090 Mantelli/Church Bulb‐Out and Crosswalk Improvements ...................................... 207 900100 Miller/Uvas Creek Trail Pedestrian Improvements ................................................ 209 900110 Murray Avenue Sidewalk Gap Closure.................................................................... 211 900120 Sidewalk Gap Closure ‐ 8340 Swanston Lane ......................................................... 213 900130 Storm Drain Cleaning and Inspection Program ...................................................... 215 900140 Fifth Street ‐ Miller to Princevalle Storm Drain Replacement ................................ 217 900150 Fifth Street ‐ Princevalle to Rosanna New Storm Drain Trunk ................................ 219 900160 Forest and Eighth Storm Drain Connection Replacement ...................................... 221 900170 Ninth Street Storm Drain Extension ‐ Monterey to Eigleberry ............................... 223 900180 Princevalle System ‐ Fifth to Santa Paula Storm Drain Improvements ................... 225 900190 Rosanna ‐ Fourth to Princevalle Channel Storm Drain Improvements ................... 227 900200 Second Street ‐ Hanna to Miller Slough Storm Drain Improvements ..................... 229 900210 Third Street Storm Drain Extension ‐ Hanna to Eigleberry ..................................... 231 900230 Wren Avenue Bridge Over Lions Creek BPMP ........................................................ 233 900320 Railroad At‐Grade Crossing Pedestrian Safety Improvements ............................... 235 900330 Neighborhood Street Lighting................................................................................. 237 900350 Church Street Sidewalk Gap Closure ...................................................................... 239 900400 Chestnut Fire Station Bay Heaters and HVAC Replacement ................................... 241 900450 7380 Dowdy Building Demolition ........................................................................... 243 900500 Parks/Civic Facilities Sidewalk Improvements Citywide ......................................... 245 900510 City‐Owned Parking Lots Resurfacing ..................................................................... 247 900610 Christmas Hill Park Trail Wayfinding Signage ......................................................... 249 900630 Forest Street Park Expansion .................................................................................. 251 900640 Las Animas Veterans Park Miscellaneous Facility Rehabilitation ........................... 253 900680 Gilroy Sports Park Improvements Phases IV and V ................................................ 255 900690 Rehabilitate Softball Fields at Las Animas and Christmas Hill Parks ....................... 257 EN2404 Monterey Rd Sidewalk ‐ Luchessa to Tenth ............................................................ 259 EN2405 Master Plan Projects ‐ Storm Drain Improvements ................................................ 261 EN2406 Luchessa Ave / Rossi Ln Reconstruction ................................................................. 263 PK2402 Parks Master Plan ................................................................................................... 265 53DRAFT Back to Main Table of Contents 10.1 p. 503 of 794 Appendix C – Funded Studies/Plans (Within 5‐Year CIP) .......................................................... 267 800110 Downtown Parking Management Plan ................................................................... 269 800230 Shooting Range Assessment ................................................................................... 271 800240 Traffic Circulation Master Plan and Traffic Impact Fee Update.............................. 273 FC2403 Civic Center Master Plan ......................................................................................... 275 Appendix D – Unfunded Studies/Plans (Recommended Beyond FY28) ................................... 277 900220 Storm Outfalls #6 and #7 ‐ Investigations and Monitoring for NPDES ................... 279 900250 Development of Stormwater Specifications ........................................................... 281 900260 Update to the City's Trails Master Plan (Bike Master Plan) .................................... 283 900270 Development of a Pedestrian Master Plan ............................................................. 285 900280 Update to the City's Standard Drawings/Specifications/Design Standards ........... 287 900290 Development of an ADA Transition Plan ................................................................ 289 900360 ADA Assessment ‐ City Facilities Citywide .............................................................. 291 900650 Christmas Hill Ranch Site Master Planning ............................................................. 293 900660 Farrell Park Facility Master Planning ...................................................................... 295 900670 Uvas Creek Staging and Neighborhood Park Master Planning ............................... 297 Appendix E – Miscellaneous Funded CIP Projects (Within 5‐Year CIP) ..................................... 299 800340 Annual Signal/Street Light Maintenance ................................................................ 301 800430 Cohansey Avenue/Terri Court Storm Drain Improvements ................................... 303 800460 State Trash Amendments Stormwater Compliance Project ................................... 305 800470 Stormwater NPDES Compliance ............................................................................. 307 900460 Electrical Panel Evaluation Corporation Yard for OSHA Requirements .................. 309 900520 Senior Center ADA Restroom Access ...................................................................... 311 FC2404 Citywide Energy Saving Measures .......................................................................... 313 Appendix F – Completed CIP Projects ........................................................................................ 315 800090 Eigleberry and Seventh Parking Lot ........................................................................ 317 800140 City Hall Backup Generator ..................................................................................... 319 800150 Corp Yard Fuel Tank Repair ..................................................................................... 321 800170 Citywide Regulatory Sign Replacement .................................................................. 323 800200 Citywide Sidewalk Condition Assessment .............................................................. 325 800210 Orchard/Tenth Crosswalk Enhancements .............................................................. 327 800260 Bridge Preventative Maintenance Program ........................................................... 329 800300 Replace Station Alerting System ‐ All Fire Stations ................................................. 331 800750 Gilroy Sports Park Playground Surface Repair ........................................................ 333 900380 CHS Aquatics Pool Re‐Plastering ............................................................................. 335 54DRAFT Back to Main Table of Contents 10.1 p. 504 of 794 Appendix A – Funded CIP Projects (Within 5‐Year CIP) 55DRAFT Back to Main Table of Contents 10.1 p. 505 of 794 This page intentionally left blank 56DRAFT Back to Main Table of Contents 10.1 p. 506 of 794 CITY OF GILROY FUNDED 2024-2028 CAPITAL IMPROVEMENT PROGRAM Project Name Tenth Street and Uvas Creek Bridge Project No. 800020 Category Streets: Bridges Department Public Works: Engineering Project Type New Project Manager CIP Engineer Council Priorities Maintain and Improve City Infrastructure Location Tenth Street at Uvas Creek Project Description and Purpose This project consists of constructing a two-lane bridge with sidewalks and Class II Bike Lanes along Tenth Street over Uvas Creek, as well as other features. The project will also include a “breezeway bridge” over the current Class I Levee Path, which will enable levee users to cross under Tenth Street, avoiding an at-grade vehicle/pedestrian crossing. The project includes a new roundabout at the Uvas Park Drive/Tenth Street intersection. The bridge will connect two segments of Tenth Street, which currently terminate on either side of Uvas Creek, and allow Tenth Street to extend as one continuous roadway from the US 101 / Tenth Street (Automall Parkway) Interchange to Santa Teresa Boulevard. Project Justification This project is identified in the Traffic Circulation Master Plan. Per a 2005 Development Agreement with the Glen Loma Ranch Development, the City will complete the design of the bridge and the developer will build the bridge with reimbursement from the Traffic Impact Fee (TIF) Fund. The City Council has directed the bridge to be designed with a width of 76 feet to accommodate four travel lanes in the future. Construction of this bridge will provide improved transportation circulation within the City and will improve emergency response time. Master Planning Documents This project is included in the City’s Traffic Circulation Master Plan which is part of the General Plan Mobility Element. Tenth St (Future) 57DRAFT Back to Charter Table of Contents 10.1 p. 507 of 794 CITY OF GILROY FUNDED 2024-2028 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public Works) (800020) Project Costs Total Prior FY24 FY25 FY26 FY27 FY28 Beyond 5 Years Project Total Pre-Design Design $2,020,125 $2,020,125 CEQA $396,076 $1,000,000 $1,396,076 Construction $23,145,000 $23,145,000 Con. Support $3,472,000 $3,472,000 Total $2,416,201 $1,000,000 $26,617,000 $30,033,201 Funding Source Total Prior FY24 FY25 FY26 FY27 FY28 Beyond 5 Years Project Total Traffic Impact Fee (425) $2,416,201 $1,000,000 $26,617,000 $30,033,201 Total $2,416,201 $1,000,000 $26,617,000 $30,033,201 Financial Comments This project will be funded by the Traffic Impact Fee Fund (425). The cost estimate assumes no property acquisition for the project. It is assumed that the Gilroy Unified School District and Valley Water would provide any needed property at no cost. If the project is required to purchase property from the School District or Valley Water, project costs could increase significantly. Estimated Project Schedule Project Phase Timeline Project Design FY24 Project Environmental FY24 Project Construction FY26 Project Completion FY26 Ongoing Operational Cost Impact Ongoing maintenance to the bridge and associated project improvements will include bridge deck sealing every three to five years, graffiti mitigation and general clean-up around the structure, and landscape activities (if any) associated within the roundabout areas. 58DRAFT Back to Charter Table of Contents 10.1 p. 508 of 794 CITY OF GILROY FUNDED 2024-2028 CAPITAL IMPROVEMENT PROGRAM Project Name McCarthy Site Well (Well #9) Project No. 800050 Category Water: Wells & Pumping Department Public Works: Engineering Project Type New Project Manager CIP Engineer Council Priorities Maintain and Improve City Infrastructure Location 6601 Cameron Boulevard Project Description and Purpose This project will design and construct a new potable water well to increase the City’s water supply by approximately one million gallons per day (MGD). The investigation of possible well locations, property acquisition, a Right-of-Entry Agreement, and the development of conceptual plans are expected to be completed in FY24. The project includes drilling a test hole and a monitoring well and constructing a production well and pump station with associated plumbing, electrical, and mechanical equipment. A site located at 6601 Cameron Boulevard has been identified as a possible location for the new well. Project Justification Based on the 2023 Water System Master Plan, the City’s existing water supply requirement is approximately 16.3 million gallons per day (MGD). Based on the 2040 General Plan, the future requirement will be 24.9 MGD, which results in a deficit of 5.1 MGD. As a result, the Water System Master Plan recommends that three new groundwater wells be constructed to meet city performance and design criteria. The City Council approved the design and construction of a new well based on current and projected ADD and historical consumption. Master Planning Documents This project supports the City’s Water Master Plan by planning, developing, and financing water system facilities to provide reliable and enhanced service for existing customers and to serve anticipated growth. Potential Well #9 Site 59DRAFT Back to Charter Table of Contents 10.1 p. 509 of 794 CITY OF GILROY FUNDED 2024-2028 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public Works) (800050) Project Costs Total Prior FY24 FY25 FY26 FY27 FY28 Beyond 5 Years Project Total Pre-Design $205,647 $205,647 Design $356,498 $260,444 $616,942 CEQA $41,129 $41,129 Construction $2,632,285 $2,632,285 Con. Support $616,942 $616,942 Total $562,145 $3,550,800 $4,112,945 Funding Source Total Prior FY24 FY25 FY26 FY27 FY28 Beyond 5 Years Project Total Water Development Impact (435) $562,145 $4,233,500 $4,795,645 Total $562,145 $3,550,800 $4,112,945 Financial Comments This project will be funded by the Water Development Impact Fee Fund (435). Estimated Project Schedule Project Phase Timeline Project Design FY20 – FY24 Project Advertisement FY24 Project Construction FY24 Project Completion FY24 Ongoing Operational Cost Impact The annual cost for the operation and maintenance of the well is approximately $21,500. This includes costs for chlorine, mechanical cleaning, semi-annual equipment testing, regulatory permitting, and regular staff maintenance of the facility. 60DRAFT Back to Charter Table of Contents 10.1 p. 510 of 794 CITY OF GILROY FUNDED 2024-2028 CAPITAL IMPROVEMENT PROGRAM StreetSaver Pavement Management Program Summary of Pavement Condition Index by Functional Street Classification as of April 2023 Project Name Annual Citywide Pavement Rehabilitation Project No. 800060 Category Streets: Pavement Department Public Works: Engineering Project Type Rehabilitation Project Manager CIP Engineer Council Priorities Maintain and Improve City Infrastructure Location Citywide Project Description and Purpose The purpose of this project is to rehabilitate and maintain the City’s pavement condition. The City, with approximately 270 lane miles of paved roads (not including alleys) conducts a pavement condition survey every two years. This project will prolong the lifespan of the current pavement and prevent further deterioration and reduction in the PCI. The project scope includes: •Preventive measures such as crack sealing, slurry seal, microsurfacing, and cape seal for pavement in fair to good condition. •Restoration measures such as grind and overlay, dig-outs, and cold-in-place recycling for pavement in fair to poor condition. •Rehabilitation/Reconstruction measures to remove and replace pavement in poor to failed condition. Project Justification The City’s current pavement assets are valued at $219.4 million, which represents one of the largest assets owned and maintained by the City. Without proper maintenance, the investment needed to sustain this asset becomes economically unsustainable. A drop in PCI results in much higher maintenance and restoration costs. Master Planning Documents This project supports the City’s Traffic Circulation Master Plan by providing a safe and well- maintained travel way. 61DRAFT Back to Charter Table of Contents 10.1 p. 511 of 794 CITY OF GILROY FUNDED 2024-2028 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public Works) (800060) Project Costs Total Prior FY24 FY25 FY26 FY27 FY28 Beyond 5 Years Project Total Design $448,260 $452,707 $296,525 $300,438 $304,449 $1,802,380 CEQA $2,241 $2,264 $1,483 $1,502 $1,522 $9,012 Construction $3,583,836 $3,619,396 $2,370,718 $2,402,003 $2,434,071 $14,410,024 Con. Support $448,260 $452,707 $296,525 $300,438 $304,449 $1,802,380 Total $4,482,596 $4,527,074 $2,965,251 $3,004,382 $3,044,492 $18,023,795 Funding Source Total Prior FY24 FY25 FY26 FY27 FY28 Beyond 5 Years Project Total SB-1* (210) $1,482,596 $1,527,074 $1,565,251 $1,604,382 $1,644,492 $7,823,795 Measure B** LS&R (212) $900,000 $900,000 $900,000 $900,000 $900,000 $4,500,000 Gas Taxes (205) $500,000 $500,000 $500,000 $500,000 $500,000 $2,500,000 General Fund (100) $1,600,000 $1,600,000 $3,200,000 Total $4,482,596 $4,527,074 $2,965,251 $3,004,382 $3,044,492 $18,023,795 *The Road Repair and Accountability Act (SB-1) provides Transportation funding to state and local agencies for 10 years; the funding comes from additional gas tax, vehicle license and registration fees. ** Measure B is a 30-year, half-cent countywide sales tax to enhance transit, highways, expressways, and active transportation; the Local Streets and Roads category of Measure B provides for street pavement maintenance. Financial Comments Funding for this project will be from SB-1 (210), Measure B (212), Gas Taxes (205), and the General Fund (100). Estimated Project Schedule Project Phase Timeline All Phases FY24 and Ongoing Ongoing Operational Cost Impact This project directly addresses maintenance needs. As the City invests more funding in this program, and as the City’s PCI increases, ongoing maintenance costs should be reduced. 62DRAFT Back to Charter Table of Contents 10.1 p. 512 of 794 CITY OF GILROY FUNDED 2024-2028 CAPITAL IMPROVEMENT PROGRAM Project Name Annual Citywide Curb Ramp Project Project No. 800070 Category Streets: Curbs and Sidewalks Department Public Works: Engineering Project Type Rehabilitation Project Manager CIP Engineer Council Priorities Maintain and Improve City Infrastructure Location Citywide Project Description and Purpose The purpose of this project is to upgrade existing pedestrian curb ramps and to install new pedestrian curb ramps at high priority areas and locations with high levels of pedestrian activity. All upgraded and new pedestrian curb ramps will be compliant with the Americans with Disabilities Act (ADA). It is estimated that the city currently owns and maintains approximately 4,000 curb ramps. Curb ramps are an important part of making sidewalks, street crossings, and the other pedestrian routes within the public right-of-way accessible to all users, including people with disabilities. Project Justification Title II of the ADA requires local governments to make pedestrian crossings accessible to people with disabilities by providing curb ramps. To allow people with disabilities to cross streets safely, local governments must provide curb ramps at pedestrian crossings and at public transportation stops where walkways intersect with a vertical curb. To comply with ADA requirements, the curb ramps provided must meet specific standards for width, slope, cross slope, placement, and other features. Per ADA standards, all streets constructed after January 26, 1992 must provide curb ramps in compliance with ADA standards. In addition, any street that was constructed prior to 1992, but was altered after 1992, must also provide ADA-compliant curb ramps. Master Planning Documents This project is consistent with the City’s General Plan goals and policies. These goals and policies include correcting deficiencies and ensuring pedestrian facilities serve the function they are intended to serve. Example: Before Curb Ramp Upgrade Example: After Curb Ramp Upgrade 63DRAFT Back to Charter Table of Contents 10.1 p. 513 of 794 CITY OF GILROY FUNDED 2024-2028 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public Works) (800070) Project Costs Total Prior FY24 FY25 FY26 FY27 FY28 Beyond 5 Years Project Total Pre-Design $1,000 $1,000 $1,000 $1,000 $1,000 $5,000 Design $32,000 $32,000 $32,000 $32,000 $32,000 $160,000 CEQA $1,000 $1,000 $1,000 $1,000 $1,000 $5,000 Construction $184,000 $184,000 $184,000 $184,000 $184,000 $920,000 Con. Support $22,000 $22,000 $22,000 $22,000 $22,000 $110,000 Total $240,000 $240,000 $240,000 $240,000 $240,000 $1,200,000 Funding Source Total Prior FY24 FY25 FY26 FY27 FY28 Beyond 5 Years Project Total Gas Taxes (205) $138,247 $138,247 Vehicle Registration Fees (220) $20,000 $20,000 $240,000 $240,000 $240,000 $760,000 Transportation/ Mobility Grant (215) $220,000 $81,753 $301,753 Total $240,000 $240,000 $240,000 $240,000 $240,000 $1,200,000 Financial Comments This project will be funded by Gas Taxes (205), Vehicle Registration Fees (220), and Transportation/Mobility Grant Funds (215). Estimated Project Schedule Project Phase Timeline Project Design Annually Project Advertisement Annually Project Construction Annually Project Completion Annually Ongoing Operational Cost Impact There are no net, new operational costs associated with this project. 64DRAFT Back to Charter Table of Contents 10.1 p. 514 of 794 CITY OF GILROY FUNDED 2024-2028 CAPITAL IMPROVEMENT PROGRAM Project Name Annual Safe Routes to Schools Project No. 800080 Category Streets: Curbs and Sidewalks Department Public Works: Engineering Project Type Rehabilitation Project Manager City Engineer Council Priorities Maintain and Improve City Infrastructure Location Citywide Project Description and Purpose The purpose of the Safe Routes to School (SRTS) project is to provide minor capital improvements to enhance the safety of pedestrians and bicyclists around schools. Engineering staff attends regular coordination meetings with the Gilroy Unified School District (GUSD) to address safety concerns and develop strategies to encourage the use of alternative modes of transportation in the vicinity of schools. This project will allow staff to identify and construct minor improvements based on discussions with the School District, SRTS Groups, and the Bicycle Pedestrian Commission. SRTS improvements may include pavement striping, regulatory and advisory signs, crosswalks, sidewalks, and other minor concrete improvements. Project Justification In 2012, Council adopted Resolution 2012-20 supporting the SRTS program. This program is designed to promote the health and safety of children who walk or bicycle to school. Per the resolution, Council committed to encouraging walking, bicycling, and transit use among students and families in the community. Since 2016, the Santa Clara County Public Health Department has supported Gilroy in developing a SRTS Action Plan, which provides a framework for the GUSD and the City to collaborate and improve safety through the implementation of SRTS. This project will allow the City to address deficiencies which are highlighted in this plan. Master Planning Documents This project is consistent with the City’s General Plan goals and policies. These goals and policies include correcting deficiencies and ensuring pedestrian facilities serve the function they are intended to serve. 65DRAFT Back to Charter Table of Contents 10.1 p. 515 of 794 CITY OF GILROY FUNDED 2024-2028 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public Works) (800080) Project Costs Total Prior FY24 FY25 FY26 FY27 FY28 Beyond 5 Years Project Total Design $4,400 $4,620 $4,851 $5,094 $5,348 $24,313 Construction $56,000 $58,800 $61,740 $64,827 $68,069 $309,435 Con. Support $2,200 $2,310 $2,426 $2,547 $2,674 $12,156 Total $62,600 $65,730 $69,017 $72,467 $76,091 $345,905 Funding Source Total Prior FY24 FY25 FY26 FY27 FY28 Beyond 5 Years Project Total Gas Taxes (205) $62,600 $65,730 $49,017 $177,347 Vehicle Registration (220) $20,000 $72,467 $76,091 $168,558 Total $62,600 $65,730 $69,017 $72,467 $76,091 $345,905 Financial Comments It’s estimated that the first-year capital costs for this project would be approximately $63,000. This cost includes engineering traffic studies, design, and construction of minor improvement. Future investment is needed in order to provide upkeep for the improvement and expand to other schools within the City. Future years will be funded using Gas Tax (205) and Vehicle Registration Fee (220). An escalation factor of 5% is used to account for annual design and construction inflation. Estimated Project Schedule Project Phase Timeline Project Design Annually Project Advertisement Annually Project Construction Annually Project Completion Annually Ongoing Operational Cost Impact There are no net, new operational costs associated with this project. 66DRAFT Back to Charter Table of Contents 10.1 p. 516 of 794 CITY OF GILROY FUNDED 2024-2028 CAPITAL IMPROVEMENT PROGRAM Project Name Golf Course Water Tank Replacement Project No. 800160 Category Facilities: Specialized Facilities Department Facilities Project Type Replacement Project Manager Facilities Manager Council Priorities Maintain and Improve City Infrastructure Location Gilroy Golf Course Project Description and Purpose This project would replace the current recycled water storage tank at Gilroy Golf Course. The project would include the design of a suitable concrete pad for an 8,000-gallon water storage tank, replacement of the current tank, duplication of the auto-fill plumbing, and an upgrade to the hardware associated with the current irrigation system. Project Justification The existing 8,000-gallon recycled water tank was professionally assessed by a consultant, and they have found the tank to be severely corroded and in dire need of replacement. The tank is required for the Golf Course’s irrigation system. Should this tank rupture, it would render them unable to water the site, which would severely impact the public that uses the course and cause extensive and expensive damage to the greens and fairways. This tank has already received many repairs to stop previous leaks. A new tank is needed to ensure the greens and fairways are irrigated and the golf course can remain open. Recycled water is a reliable source of water for landscape irrigation, agriculture, and industrial operations. It can contribute to the long-term water security of the region by alleviating water supply challenges such as recurring droughts, and residential and commercial growth. Master Planning Documents Gilroy Golf Course receives its recycled water from the South County recycled water distribution system. The South County Recycled Water Master Plan (Master Plan) was prepared in 2004 by the Santa Clara Valley Water District (Valley Water) and the South County Regional Wastewater Authority (SCRWA), with participation from the cities of Gilroy and Morgan Hill. The Master Plan was updated in 2015. Gilroy Golf Course Entrance Hecker Pass Highway (SR152) Recycled Water Storage Tank 67DRAFT Back to Charter Table of Contents 10.1 p. 517 of 794 CITY OF GILROY FUNDED 2024-2028 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public Works) (800160) Project Costs Total Prior FY24 FY25 FY26 FY27 FY28 Beyond 5 Years Project Total Design $17,600 $17,600 CEQA $1,100 $1,100 Construction $111,000 $111,000 Con. Support $19,800 $19,800 Total $149,500 $149,500 Funding Source Total Prior FY24 FY25 FY26 FY27 FY28 Beyond 5 Years Project Total Facilities (615) $149,500 $149,500 Total $149,500 $149,500 Financial Comments This project would be funded by the Facilities Fund (615). Estimated Project Schedule Project Phase Timeline Project Design FY25 Project Advertisement FY25 Project Construction FY25 Project Completion FY25 Ongoing Operational Cost Impact This project would reduce operational costs because temporary repairs would no longer be needed. 68DRAFT Back to Charter Table of Contents 10.1 p. 518 of 794 CITY OF GILROY FUNDED 2024-2028 CAPITAL IMPROVEMENT PROGRAM Project Name Traffic Calming Project No. 800180 Category Streets: Congestion Management Department Public Works: Engineering Project Type New Project Manager City Engineer Council Priorities Maintain and Improve City Infrastructure Location Citywide Project Description and Purpose This project will fund the installation of physical traffic calming devices to reduce or eliminate the negative effects of motor vehicle traffic on residential streets. This can be done by causing drivers to reduce their speed or to use an alternative route through the use of engineering solutions and the installation of physical devices. These devices could include driver feedback signs, curb extensions, speed cushions, and roundabouts, as identified through the community outreach process outlined in the City’s Neighborhood Traffic Management Program (NTMP). Project Justification In November 2019, the City Council approved the City’s Neighborhood Traffic Management Program. The NTMP includes provisions for the installation of traffic calming improvements. The City has received approximately 20 neighborhood requests for traffic calming, which have been on hold pending approval of the NTMP document. Moving forward, staff will conduct outreach with the residents on the list and begin the process to determine the need for installation of actual traffic calming improvements. The improvements will ultimately address neighborhood traffic concerns and community safety issues. Master Planning Documents This project supports the City’s Traffic Circulation Master Plan by providing a safe and well- maintained travel way. 69DRAFT Back to Charter Table of Contents 10.1 p. 519 of 794 CITY OF GILROY FUNDED 2024-2028 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public Works) (800180) Project Costs Total Prior FY24 FY25 FY26 FY27 FY28 Beyond 5 Years Project Total Design $10,000 $10,000 Construction $138,900 $138,900 Con. Support $1,100 $1,100 Total $150,000 $150,000 Funding Source Total Prior FY24 FY25 FY26 FY27 FY28 Beyond 5 Years Project Total General Fund (100) $150,000 $150,000 Total $150,000 $150,000 Financial Comments Projects will be identified on a first come, first served basis, and comprehensive NTMP project implementation will be funded through the CIP process, where projects will compete for funding annually with other CIP projects. It is hoped that this program could eventually be funded through Traffic Impact Fee (TIF) funds, but the Traffic Impact Fee Program will need to be modified to do this. Estimated Project Schedule Project Phase Timeline Project Design Ongoing Project Advertisement Ongoing Project Construction Ongoing Project Completion Ongoing Ongoing Operational Cost Impact There are no operational costs associated with this project. 70DRAFT Back to Charter Table of Contents 10.1 p. 520 of 794 CITY OF GILROY FUNDED 2024-2028 CAPITAL IMPROVEMENT PROGRAM Project Name Casey and Swanston Water Line Replacement Project No. 800250 Category Water: Distribution Department Public Works: Engineering Project Type Replacement Project Manager CIP Engineer Council Priorities Maintain and Improve City Infrastructure Location Casey Lane and Swanston Lane Project Description and Purpose This project would replace approximately 1,800 feet of deteriorating 6” cast iron water line with 10” ductile iron pipe on Swanston Lane between Leavesley Road and Forest Street, and replace approximately 600 feet of deteriorating 4” cast iron line with 10” ductile iron pipe on Casey Lane between Monterey Road and Swanston Lane. This project also includes replacing service laterals with new 1” and 2” copper service lines, installation of associated valves and fire hydrants, and abandonment of the existing 4” water line. Project Justification These water lines have experienced numerous leaks and have reached the end of their useful life, which could result in catastrophic failure if not replaced. This project will save City staff repair time and water loss from leaks, and improve fire flow pressure to nearby commercial land uses. The current pavement condition on Casey and Swanston Lanes is failed to poor. As a result, Casey Lane will require full reconstruction and Swanston Lane will require a grind and overlay. Although not included in this project’s cost estimate, the paving improvements could be combined with the water line project, which would provide a cost savings by constructing these improvements as one project. In addition to Enhancing Public Safety Capabilities, this project would also meet the Council Strategic Goals of Ensuring Financial Stability and Ensuring Neighborhoods Benefit Equally from City Services. Master Planning Documents This project is not listed in any master plan document but will provide reliable and enhanced service for existing customers and to serve anticipated future growth. Leavesley Rd Forest St Swanston Ln 71DRAFT Back to Charter Table of Contents 10.1 p. 521 of 794 CITY OF GILROY FUNDED 2024-2028 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public Works) (800250) Project Costs Total Prior FY24 FY25 FY26 FY27 FY28 Beyond 5 Years Project Total Pre-Design $20,897 $20,897 Design $424,912 $424,912 CEQA $20,897 $20,897 Construction $2,332,000 $2,332,000 Con. Support $371,800 $371,800 Other Fees $122,000 $122,000 Total $466,707 $2,825,800 $3,292,507 Funding Source Total Prior FY24 FY25 FY26 FY27 FY28 Beyond 5 Years Project Total Water (720) $466,707 $2,825,800 $3,292,507 Total $466,707 $2,825,800 $3,292,507 Financial Comments This project will be funded by the Water Fund (720). Estimated Project Schedule Project Phase Timeline Project Design FY24 Project Advertisement FY25 Project Construction FY25 Project Completion FY25 Ongoing Operational Cost Impact This project will create a reduction in maintenance costs associated with the aged and undersized infrastructure that will be replaced. 72DRAFT Back to Charter Table of Contents 10.1 p. 522 of 794 CITY OF GILROY FUNDED 2024-2028 CAPITAL IMPROVEMENT PROGRAM Project Name Lions Creek Trail West of Santa Teresa and Day Project No. 800270 Category Parks and Trails: Trails Department Public Works: Engineering Project Type New Project Manager City Engineer Council Priorities Maintain and Improve City Infrastructure Location Lions Creek - Santa Teresa Boulevard to Tapestry Drive Project Description and Purpose This project would construct a Class I, multi-use trail approximately 2,000 linear feet in length from Santa Teresa Boulevard to Tapestry Drive along Lions Creek. The trail would provide recreational usage along the creek and pedestrian access between nearby neighborhoods and Christopher High School. The scope of work would include: •Asphalt concrete Class I trail (for bicycles and pedestrians) •ADA-compliant curb ramps at all trail entrances •Concrete retaining wall This project is adjacent to the unfunded Lions Creek Trail West Gap Closure (800280) project. Additional grant funding is being pursued for the Lions Creek Trail. Upon successful award, staff will evaluate both projects and apply the funds to section that provides the most benefit to the community. Project Justification This project was originally approved by Council for design in 2010 as a 6-foot wide trail as part of three major trail projects in the City (the Ronan Channel Trail and two segments of the Lions Creek Trail). However, funds previously allocated for this trail were diverted to the Ronan Channel Trail project to allow the Ronan Channel Trail project to be constructed and to take full advantage of federal funds that were available. The Lions Creek Trail project, which is currently at the 60% design phase, qualifies for future local and federal grants for the construction phase. Master Planning Documents This project is in conformance with the adopted Trail Master Plan and has already received environmental clearance, which is a prerequisite for permitting. Santa Teresa Blvd Tapestry Dr Lions Creek Project Limits 73DRAFT Back to Charter Table of Contents 10.1 p. 523 of 794 CITY OF GILROY FUNDED 2024-2028 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public Works) (800270) Project Costs Total Prior FY24 FY25 FY26 FY27 FY28 Beyond 5 Years Project Total Pre-Design $6,600 $6,600 Design $121,000 $121,000 CEQA $55,000 $55,000 Construction $1,243,000 $1,243,000 Con. Support $126,500 $126,500 Total $182,600 $1,369,500 $1,552,100 Funding Source Total Prior FY24 FY25 FY26 FY27 FY28 Beyond 5 Years Project Total Transportation/ Mobility Grant (215)(CPFCDS) $182,600 $1,317,400 $1,500,000 Capital Projects (400) $52,100 $52,100 Total $182,600 $1,369,500 $1,552,100 Financial Comments This project will be largely funded by the Community Project Funding/Congressionally Directed Spending (CPFCDS) federal grant for federal fiscal year 2023 which will be reimbursed to the Transportation/Mobility Grant Fund (215). The remaining $52,100 will be funded from the Capital Projects Fund (400). Estimated Project Schedule Project Phase Timeline Project Design FY24 Project Advertisement FY24 Project Construction FY25 Project Completion FY25 Ongoing Operational Cost Impact There are no operational costs associated with this project. Once completed, this project will require an annual maintenance cost of approximately $16,000 per year. The trail will also require resurfacing (Type II Slurry Seal and Restriping) every 8 years at approximately $35,000 per treatment. 74DRAFT Back to Charter Table of Contents 10.1 p. 524 of 794 CITY OF GILROY FUNDED 2024-2028 CAPITAL IMPROVEMENT PROGRAM Project Name Santa Teresa Fire District – New Fire Station Project No. 800290 Category Facilities: Buildings Department Fire Project Type New Project Manager Fire Chief Council Priorities Maintain and Improve City Infrastructure Location West Luchessa Avenue and Miller Avenue Project Description and Purpose This project would construct a new fire station within the Santa Teresa Fire District. The new fire station is proposed to include two apparatus bays and a community meeting room. The community meeting room would be designed to allow its future conversion into Chief Officer Quarters if needed. The new facility would meet the recommended functional needs for Essential Facility Standards, Environmental, Safety, Security, and Privacy. Project Justification The City of Gilroy entered into a Development Agreement in 2005 with the Glen Loma Group to build housing along Santa Teresa Boulevard. The agreement includes a stipulation that the developer will deliver a turnkey fire station to the City prior to the issuance of the 1,000th building permit. The agreement was amended in 2018 to change the language to the 1,100th permit. The development agreement contains a yearly escalation clause designed to keep up with inflation. The residential project was delayed due to the 2007 Great Recession. With an improved economy in 2015, the design of the new fire station began. However, the project was delayed again due to large increases in construction costs. The City and developer agreed to wait until construction costs came down, or until the City could provide gap funding to assist with constructing the fire station. On November 18, 2019, the City Council approved the additional funding needed to build the Santa Teresa Fire District Station. Master Planning Documents This project is included in the Glen Loma Ranch Specific Plan. 75DRAFT Back to Charter Table of Contents 10.1 p. 525 of 794 CITY OF GILROY FUNDED 2024-2028 CAPITAL IMPROVEMENT PROGRAM Project Funding (Fire) (800290) Project Costs Total Prior FY24 FY25 FY26 FY27 FY28 Beyond 5 Years Project Total Pre-Design $60,500 $60,500 Design $1,292,500 $1,292,500 CEQA $60,500 $60,500 Construction $10,934,000 $10,934,000 Con. Support $1,082,400 $1,082,400 Permitting Fees $581,000 $581,000 Total $14,010,900 $14,010,900 Funding Source Total Prior FY24 FY25 FY26 FY27 FY28 Beyond 5 Years Project Total Capital Projects (400) $14,010,900 $14,010,900 Total $14,010,900 $14,010,900 Financial Comments This project is partially funded by the Capital Projects Fund (400). The remaining funds needed to construct the project are held by the developer and will be submitted to the City in the future. On November 18, 2019 Council approved an allocation of $2,900,000 from the General Fund unassigned balance towards this project, which is now in the Capital Projects Fund (400). With that allocation, remaining projects costs are estimated at $11,110,900 (79% of the total project cost). Estimated Project Schedule Project Phase Timeline Project Design Beyond FY28 Project Advertisement Beyond FY28 Project Construction Beyond FY28 Project Completion Beyond FY28 Ongoing Operational Cost Impact The estimated ongoing annual maintenance cost of the station will initially be less than the current fire station maintenance costs of $80,000 per year per station. As the station ages, however, the maintenance costs will increase and will likely reach the $80,000 annual cost. 76DRAFT Back to Charter Table of Contents 10.1 p. 526 of 794 CITY OF GILROY FUNDED 2024-2028 CAPITAL IMPROVEMENT PROGRAM Project Name Automated Flexnet Water Meter Installation Project No. 800310 Category Water: Meters & Service Lines Department Public Works: Water Project Type Rehabilitation Project Manager Water Operations Supervisor Council Priorities Maintain and Improve City Infrastructure Location Citywide Project Description and Purpose This project would continue the ongoing process of converting all radio read meters to Advanced Meter Infrastructure (AMI). The City currently has approximately 2,250 meters to upgrade. All of the water meters in the City are already “radio read,” but they require a reader to be in the vicinity of the meter. This project would allow real-time meter reading capabilities. This would enable leaks to be identified more quickly, monitoring for concerning activity, verification of billing data, and any needed updating for records. Over 85% of the City’s water meters have already been upgraded. Project Justification In 2012, with City Council approval, staff began exchanging traditional residential water meters with AMI meters. AMI meters provide the City with remote access to water consumption information. This information has enabled the City to notify customers of water leaks, saving them money and reducing overall water demand. This has been a cornerstone of the City’s water conservation program and targets non-beneficial uses of water. As of March 2023, approximately 12,750 out of 15,000 meters have been upgraded to AMI meters. Master Planning Documents This project is not listed in any master plan document. 77DRAFT Back to Charter Table of Contents 10.1 p. 527 of 794 CITY OF GILROY FUNDED 2024-2028 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public Works) (800310) Project Costs Total Prior FY24 FY25 FY26 FY27 FY28 Beyond 5 Years Project Total Design $24,200 $18,700 $18,700 $61,600 Construction $770,000 $594,000 $594,000 $1,958,000 Total $794,200 $612,700 $612,700 $2,019,600 Funding Source Total Prior FY24 FY25 FY26 FY27 FY28 Beyond 5 Years Project Total Water (705) $794,200 $612,700 $612,700 $2,019,600 Total $794,200 $612,700 $612,700 $2,019,600 Financial Comments This project will be funded by the Water Fund (705). Estimated Project Schedule Project Phase Timeline Project Design FY24 Project Advertisement FY24 Project Construction FY25 Project Completion FY25 Ongoing Operational Cost Impact There will be reduced operational costs for reading and maintaining meters in the future, allowing staff to focus on other operational needs. 78DRAFT Back to Charter Table of Contents 10.1 p. 528 of 794 CITY OF GILROY FUNDED 2024-2028 CAPITAL IMPROVEMENT PROGRAM Project Name Annual Shared-Cost Sidewalk Replacement Program Project No. 800320 Category Streets: Curbs and Sidewalk s Department Public Works: Engineering Project Type Replacement Project Manager CIP Engineer Council Priorities Maintain and Improve City Infrastructure Location Citywide Project Description and Purpose The purpose of this program is to assist property owners in maintaining their sidewalk in a safe manner. In doing so, the program assists residents in maintaining the condition of walkways for which they have maintenance responsibility. To assist the property owners with these repairs, the current program reimburses 50% of the sidewalk repair cost and 100% of any other repairs in the City’s right- of-way, including; curb and gutter, driveway approach, street repair, tree removal (if warranted), and replacement. To date the City has had over 1,500 residential participants and has expended over $5 million. Project Justification According to the California Streets and Highway Code, the owner of a property fronting a public street must maintain the sidewalk, curb and gutter, and park strip area in a condition that will not endanger persons or property, or interfere with the convenient use of the area. The current sidewalk program began in 1994. Without this reimbursement mechanism, residents would be less likely to maintain the structural quality of their sidewalk and curb, leaving the sidewalk system in a poor and unsafe condition. Master Planning Documents This project is not listed in any master plan. 79DRAFT Back to Charter Table of Contents 10.1 p. 529 of 794 CITY OF GILROY FUNDED 2024-2028 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public Works) (800320) Project Costs Total Prior FY24 FY25 FY26 FY27 FY28 Beyond 5 Years Project Total Design $10,000 $10,000 $10,000 $10,000 $10,000 $50,000 Construction $470,000 $470,000 $470,000 $470,000 $470,000 $2,350,000 Con. Support $20,000 $20,000 $20,000 $20,000 $20,000 $100,000 Total $500,000 $500,000 $500,000 $500,000 $500,000 $2,500,000 Funding Source Total Prior FY24 FY25 FY26 FY27 FY28 Beyond 5 Years Project Total Sidewalk Repair Reserve (200) $500,000 $500,000 $500,000 $500,000 $500,000 $2,500,000 Total $500,000 $500,000 $500,000 $500,000 $500,000 $2,500,000 Financial Comments This project will be funded by the Sidewalk Repair Reserve Fund (200) which is supplemented by the General Fund (100). Estimated Project Schedule Project Phase Timeline Project Design Annually Project Advertisement Annually Project Construction Annually Project Completion Annually Ongoing Operational Cost Impact There are no operational costs associated with this project. 80DRAFT Back to Charter Table of Contents 10.1 p. 530 of 794 CITY OF GILROY FUNDED 2024-2028 CAPITAL IMPROVEMENT PROGRAM Project Name Annual Pavement Markings Project No. 800330 Category Streets: Pavement Markings Department Public Works: Engineering Project Type Rehabilitation Project Manager City Engineer Council Priorities Maintain and Improve City Infrastructure Location Citywide Project Description and Purpose The purpose of this project is to upgrade and refresh existing pavement markings as needed throughout the City per the requirements set forth by the California Department of Transportation (Caltrans). Since 2017, the Council has approved an annual contract to restripe city streets and maintain longitudinal pavement markings to a minimum level of retro-reflectivity. To date, the approved funds have been expended through the restriping of approximately 192,000 linear feet of pavement markings. It is estimated that there are a total of approximately 1.2 million linear feet of markings throughout the City. Project Justification Per the recently adopted 2019 California Manual on Uniform Traffic Control Devices (MUTCD), local governments are required to maintain a minimum level of retro-reflectivity for longitudinal pavement markings. This new standard promotes safety while providing sufficient flexibility for agencies to choose a maintenance method that best matches their specific conditions. Table 3A-1 of the California MUTCD provides the minimum required levels for different types of pavement markings at various types of locations. It is recommended that this type of project be continued on an annual basis because the retro-reflectivity of pavement striping and markings will degrade over time, and can pose a safety hazard for drivers and pedestrians. Master Planning Documents This project supports the City’s Traffic Circulation Master Plan by providing a safe and well- maintained travel way. 81DRAFT Back to Charter Table of Contents 10.1 p. 531 of 794 CITY OF GILROY FUNDED 2024-2028 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public Works) (800330) Project Costs Total Prior FY24 FY25 FY26 FY27 FY28 Beyond 5 Years Project Total Design $15,000 $15,750 $16,538 $17,364 $18,233 $82,884 Construction $185,000 $194,250 $203,963 $214,161 $224,869 $1,022,242 Con. Support $10,000 $10,500 $11,025 $11,576 $12,155 $55,256 Total $210,000 $220,500 $231,525 $243,101 $255,256 $1,160,383 Funding Source Total Prior FY24 FY25 FY26 FY27 FY28 Beyond 5 Years Project Total Vehicle Registration Fee (220) $210,000 $220,500 $231,525 $243,101 $255,256 $1,160,383 Total $210,000 $220,500 $231,525 $243,101 $255,256 $1,160,383 Financial Comments This project will be funded by Vehicle Registration Fees (220). Estimated Project Schedule Project Phase Timeline Project Design Annually Project Advertisement Annually Project Construction Annually Project Completion Annually Ongoing Operational Cost Impact This project directly addresses maintenance needs. There are no new operational costs associated with this project. 82DRAFT Back to Charter Table of Contents 10.1 p. 532 of 794 CITY OF GILROY FUNDED 2024-2028 CAPITAL IMPROVEMENT PROGRAM Project Name Luchessa /Church Traffic Signal Installation Project No. 800350 Category Streets: Traffic Signals Department Public Works: Engineering Project Type New Project Manager City Engineer Council Priorities Maintain and Improve City Infrastructure Location Luchessa Avenue and Church Street Project Description and Purpose This project will design and construct a four-way, six-phase traffic signal at the Luchessa Avenue/Church Street intersection. The signal will have dedicated left-turn phasing for the east-west movements on Luchessa Avenue and passive left-turn phasing for the north-south movements on Church Street. The project will include pedestrian countdown timers as well as other pedestrian and lighting safety improvements at the intersection. Project Justification A signal warrant analysis was conducted for this intersection in late 2019. Signal warrants were close to being met, which would justify installation of traffic signal improvements. With increased traffic expected over the next several years, it is expected that signal warrants for this location will be met in the next two years. Completing the signal design improvements in advance will put the City in a position to put the project out to bid for construction once the signal warrants are met. This project will enhance safety at this intersection. Master Planning Documents This project supports the City’s Traffic Circulation Master Plan by providing a safe and well- maintained travel way. Two-Way Stop Control at Luchessa Avenue and Church Street 83DRAFT Back to Charter Table of Contents 10.1 p. 533 of 794 CITY OF GILROY FUNDED 2024-2028 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public Works) (800350) Project Costs Total Prior FY24 FY25 FY26 FY27 FY28 Beyond 5 Years Project Total Pre-Design $16,151 $16,151 Design $118,439 $118,439 CEQA $5,384 $5,384 Construction $869,000 $869,000 Con. Support $28,600 $28,600 Total $139,973 $897,600 $1,037,573 Funding Source Total Prior FY24 FY25 FY26 FY27 FY28 Beyond 5 Years Project Total TIF (425) $139,973 $897,600 $1,037,573 Total $139,973 $897,600 $1,037,573 Financial Comments This project is fully funded through the Traffic Impact Fee Program (425). Estimated Project Schedule Project Phase Timeline Project Design FY24 Project Advertisement FY24 Project Construction FY25 Project Completion FY25 Ongoing Operational Cost Impact There would be minimal on-going maintenance costs associated with this project. 84DRAFT Back to Charter Table of Contents 10.1 p. 534 of 794 CITY OF GILROY FUNDED 2024-2028 CAPITAL IMPROVEMENT PROGRAM Project Name Mantelli/Kern Traffic Signal Installation Project No. 800360 Category Streets: Traffic Signals Department Public Works: Engineering Project Type New Project Manager City Engineer Council Priorities Maintain and Improve City Infrastructure Location Mantelli Drive and Kern Avenue Project Description and Purpose This project will design and construct a four-way, eight-phase traffic signal at the intersection of Mantelli Drive and Kern Ave. The signal will have dedicated left-turn phasing for the east-west approaches along Mantelli Drive and the north-south approaches along Kern Avenue. The project will include pedestrian count-down timers, intersection pedestrian improvements, and safety lighting. Project Justification Currently this skewed intersection at Mantelli Drive (a four-lane, two-way undivided roadway) and Kern Avenue (a two-lane, two-way undivided roadway) is all-way stop controlled. However, the geometry of the intersection has made it difficult for pedestrians and bicyclists to cross the intersection. Under General Plan buildout conditions, this intersection is projected to meet traffic signal warrants. In the meantime, pedestrian and bicycle volumes are projected to increase due to the intersection’s proximity to Rod Kelley Elementary School, and the recent installation of Class II bike lanes along Mantelli Drive. This intersection has long been the subject of numerous grievances to the Gilroy Unified School District as well as Safe Routes to School groups. Master Planning Documents A traffic signal at this location is included in the Traffic Circulation Master Plan and the Traffic Impact Fee program as Intersection Number 7. All-Way Stop Control at Mantelli Drive and Kern Avenue 85DRAFT Back to Charter Table of Contents 10.1 p. 535 of 794 CITY OF GILROY FUNDED 2024-2028 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public Works) (800360) Project Costs Total Prior FY24 FY25 FY26 FY27 FY28 Beyond 5 Years Project Total Pre-Design $17,908 $17,908 Design $130,731 $130,731 CEQA $5,373 $5,373 Construction $952,000 $952,000 Con. Support $31,900 $31,900 Total $154,012 $983,900 $1,137,912 Funding Source Total Prior FY24 FY25 FY26 FY27 FY28 Beyond 5 Years Project Total TIF (425) $154,012 $983,900 $1,137,912 Total $154,012 $983,900 $1,137,912 Financial Comments This project will be funded by the Traffic Impact Fee (TIF) Program (425). Estimated Project Schedule Project Phase Timeline Project Design FY24 Project Advertisement FY24 Project Construction FY25 Project Completion FY25 Ongoing Operational Cost Impact Once completed, the operation and maintenance cost for the traffic signal is estimated at $6,500 annually. 86DRAFT Back to Charter Table of Contents 10.1 p. 536 of 794 CITY OF GILROY FUNDED 2024-2028 CAPITAL IMPROVEMENT PROGRAM Project Name Monterey/I.O.O.F. Traffic Signal Installation Project No. 800370 Category Streets: Traffic Signals Department Public Works: Engineering Project Type New Project Manager City Engineer Council Priorities Maintain and Improve City Infrastructure Location Monterey Street and I.O.O.F. Avenue Project Description and Purpose This project will design and construct a four-way, four-phase traffic signal at the intersection of Monterey Street and I.O.O.F. Avenue. The signal will have passive left-turn phasing for the north- south and east-west approaches (including the private driveway). The project will include pedestrian countdown timers as well as other pedestrian and lighting safety improvements at the intersection. As part of the Monterey Street Pavement Rehabilitation project, a pedestrian Rectangular Rapid Flashing Beacon (RRFB) system was installed in 2019 to increase pedestrian safety as part of the Safe Routes to School Action Plan. Phase I (design) of the traffic signal improvements will begin as soon as the signal warrants are met. Phase II (construction) will begin as funding is available. Project Justification A signal warrant analysis was conducted for this intersection in late 2019. Signal warrants were close to being met, which would justify installation of the signal improvements. With increased activity in downtown and increased traffic expected over the next several years, it is expected that signal warrants for this location will be met in the next two years. Completing the signal design improvements in advance will put the City in a position to put the project out to bid for construction once the signal warrants are met. This project will enhance safety at this intersection. Master Planning Documents This project supports the City’s Traffic Circulation Master Plan by providing a safe and well- maintained travel way. One-Way Stop Control at Monterey Street and I.O.O.F. Avenue 87DRAFT Back to Charter Table of Contents 10.1 p. 537 of 794 CITY OF GILROY FUNDED 2024-2028 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public Works) (800370) Project Costs Total Prior FY24 FY25 FY25 FY27 FY28 Beyond 5 Years Project Total Pre-Design $15,116 $15,116 Design $146,124 $146,124 CEQA $5,039 $5,039 Construction $903,000 $903,000 Con. Support $29,700 $29,700 Total $166,279 $932,700 $1,098,979 Funding Source Total Prior FY24 FY25 FY25 FY27 FY28 Beyond 5 Years Project Total TIF (425) $166,279 $932,700 $1,098,979 Total $166,279 $932,700 $1,098,979 Financial Comments This intersection is not currently included in the City’s Traffic Impact Fee (TIF) Program. However, it will be added to the TIF Program during the update of the Transportation Circulation Master Plan and Traffic Impact Fee updates. It will then be available for funding by the TIF Program (425). Estimated Project Schedule Project Phase Timeline Project Design FY24 Project Advertisement FY24 Project Construction FY25 Project Completion FY25 Ongoing Operational Cost Impact Once completed, the operation and maintenance cost for the traffic signal is estimated at $6,500 annually. 88DRAFT Back to Charter Table of Contents 10.1 p. 538 of 794 CITY OF GILROY FUNDED 2024-2028 CAPITAL IMPROVEMENT PROGRAM Project Name Miller and Third Storm Drain Rehabilitation Project No. 800390 Category Storm Drain: Storm Collection Department Public Works: Engin eering Project Type Replacement Project Manager CIP Engineer Council Priorities Maintain and Improve City Infrastructure Location Miller Avenue and Third Street Project Description and Purpose This project would design and construct approximately 100 linear feet of new 18” storm drain pipe in the vicinity of the Miller Avenue/Third Street intersection. The project scope includes: •Remove and replace 100 linear feet of existing 12” reinforced concrete pipe (RCP) with 18” RCP. •Remove and relocate existing catch basin •Connect new pipes to existing storm drain system Project Justification The existing catch basin at the intersection of Miller Avenue and Third Street is not optimally located. During moderate rain events, flood waters have extended from Third Street to Miller Avenue where there is high volume of vehicle at higher speed. This flooding may cause safety issues such as hydroplaning. Additionally, the storm drain lateral pipe that is connecting this catch basin to the main line is also acting as a mainline carrying additional volume from upper stream of this intersection. This lateral is undersized and is restricting optimal flow to the mainline. By relocating and up-sizing this line, flooding within this intersection will be eliminated and will restore additional operation capacity to respond to other locations. Master Planning Documents This project supports the 2023 Storm Drainage System Master Plan. Third St Santa Theresa Dr Miller Ave Project Area 89DRAFT Back to Charter Table of Contents 10.1 p. 539 of 794 CITY OF GILROY FUNDED 2024-2028 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public Works) (800390) Project Costs Total Prior FY24 FY25 FY26 FY27 FY28 Beyond 5 Years Project Total Design $46,200 $46,200 CEQA $1,100 $1,100 Construction $202,000 $202,000 Con. Support $37,400 $37,400 Total $286,700 $286,700 Funding Source Total Prior FY24 FY25 FY26 FY27 FY28 Beyond 5 Years Project Total Storm Drain Development Impact (410) $286,700 $286,700 Total $286,700 $286,700 Financial Comments This project will be funded by the Storm Drain Development Impact Fund (410). Estimated Project Schedule Project Phase Timeline Project Design FY26 Project Advertisement FY26 Project Construction FY26 Project Completion FY26 Ongoing Operational Cost Impact The operational costs associated with this project would be nominal. 90DRAFT Back to Charter Table of Contents 10.1 p. 540 of 794 CITY OF GILROY FUNDED 2024-2028 CAPITAL IMPROVEMENT PROGRAM Project Name Monterey and Luchessa Storm Drain Modifications Project No. 800400 Category Storm Drain: Storm Collection Department Public Works: Engineering Project Type New Project Manager CIP Engineer Council Priorities Maintain and Improve City Infrastructure Location Monterey Road and Luchessa Avenue Project Description and Purpose This project would design and construct two storm drain catch basins at the intersection of Monterey Road and Luchessa Avenue. The project scope includes: •Install 120 linear feet of reinforced concrete pipe •Install 2 catch basins •Connect new pipes to existing storm drain system Project Justification There is currently only one catch basin at the intersection of Monterey Road and Luchessa Avenue that collects the storm water for this area. The catch basin is located at the northwest corner and is not sufficient in collecting storm water for the other three corners. As this is a large intersection with higher crown/slope along the roadway, there is no path for the water to travel to this existing catch basin. During moderate rain events, the flooding has reached Monterey Road where there is high volume of vehicle at higher speed. This flooding may cause safety issues such as hydroplaning. By installing two new catch basins at the northeast and southeast corner, flooding at this intersection will be eliminated restoring additional operation capacity to respond to other locations. The southwest corner can be constructed once the fronting property is constructed. Master Planning Documents This project supports the 2023 Storm Drainage System Master Plan. Luchessa Ave Project Area 91DRAFT Back to Charter Table of Contents 10.1 p. 541 of 794 CITY OF GILROY FUNDED 2024-2028 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public Works) (800400) Project Costs Total Prior FY24 FY25 FY26 FY27 FY28 Beyond 5 Years Project Total Design $76,760 $76,760 CEQA $1,476 $1,476 Construction $253,000 $253,000 Con. Support $50,600 $50,600 Total $381,836 $381,836 Funding Source Total Prior FY24 FY25 FY26 FY27 FY28 Beyond 5 Years Project Total Storm Drain Development Impact (410) $381,836 $381,836 Total $381,836 $381,836 Financial Comments This project will be funded by the Storm Drain Development Impact Fund (410). Estimated Project Schedule Project Phase Timeline Project Design FY28 Project Advertisement FY28 Project Construction FY28 Project Completion FY28 Ongoing Operational Cost Impact The operational costs associated with this project would be nominal and added to the maintenance schedule. 92DRAFT Back to Charter Table of Contents 10.1 p. 542 of 794 CITY OF GILROY FUNDED 2024-2028 CAPITAL IMPROVEMENT PROGRAM Project Name Annual Citywide Traffic Signal Upgrades Project No. 800410 Category Streets: Traffic Signals Department Public Works: Engineering Project Type Replacement Project Manager City Engineer Council Priorities Maintain and Improve City Infrastructure Location Citywide Project Description and Purpose The purpose of this project is to assess the consistency of the City’s traffic signal equipment, and make improvements so all 33 City-owned and controlled signalized intersections have the same signal equipment. Each signalized intersection should have the same type 2070 signal controller, cabinet, controller software, battery back-up system, pedestrian count-down timer, Accessible Pedestrian Signal (APS) push button heads, and video detection. In addition to replacing the needed signal equipment listed above to ensure equipment consistency, the project will also include replacing underground loop traffic detectors with overhead video assisted traffic detection. Project Justification Having consistent signal equipment at all City signalized intersections will save on maintenance costs and provide the best operational efficiency and safety for our residents. Master Planning Documents This project supports the City’s Traffic Circulation Master Plan. 93DRAFT Back to Charter Table of Contents 10.1 p. 543 of 794 CITY OF GILROY FUNDED 2024-2028 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public Works) (800410) Project Costs Total Prior FY24 FY25 FY26 FY27 FY28 Beyond 5 Years Project Total Design $10,000 $10,000 $20,000 Construction $140,000 $140,000 $280,000 Total $150,000 $150,000 $300,000 Funding Source Total Prior FY24 FY25 FY26 FY27 FY28 Beyond 5 Years Project Total Gas Taxes (205) $150,000 $150,000 $300,000 Total $150,000 $150,000 $300,000 Financial Comments This project will be funded for the first two years by Gas Tax Funds (205). Funding will need to be identified in FYs 26-28. Estimated Project Schedule Project Phase Timeline Project Design FY24 – FY25 Project Advertisement Project Construction FY24 – FY25 Project Completion FY24 – FY25 Ongoing Operational Cost Impact There are no net new operational costs for this project. Battery back-up systems are required to be replaced every five years at a total cost of replacement of $1,000 per location. 94DRAFT Back to Charter Table of Contents 10.1 p. 544 of 794 CITY OF GILROY FUNDED 2024-2028 CAPITAL IMPROVEMENT PROGRAM Project Name Utility Undergrounding – Monterey St – Eighth to Tenth Project No. 800420 Category Engineering: Utility Undergrounding Department Public Works: Engineering Project Type New Project Manager City Engineer Council Priorities Maintain and Improve City Infrastructure Location Monterey St between Eighth and Tenth Streets Project Description and Purpose This project would underground the existing overhead utility lines along Monterey Street between Eighth Street and Tenth Street using PG&E Rule 20A Fund Credits. The project could include sidewalk improvements, stormwater treatment improvements, street improvements, paving improvements, and other utility coordination efforts. Project Justification Per California Public Utilities Commission (CPUC) mandates, Pacific Gas and Electric (PG&E) sets aside funding each year for local agencies. Funding is allocated for undergrounding overhead utilities in order to prevent future calamities. The City of Gilroy has an accumulated balance in excess of $3,000,000 of these funds. Undergrounding utilities along Monterey Street, one of the primary roadways leading into the City’s Transit Center and Downtown, would enhance the visual characteristics of the area and enhance economic development. Master Planning Documents This project supports the Downtown Strategic Plan by supporting the downtown. Typical Overhead Distribution Line Conduit and Trench for Underground Distribution 95DRAFT Back to Charter Table of Contents 10.1 p. 545 of 794 CITY OF GILROY FUNDED 2024-2028 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public Works) (800420) Project Costs Total Prior FY24 FY25 FY26 FY27 FY28 Beyond 5 Years Project Total Pre-Design $53,900 $53,900 Design $324,500 $324,500 CEQA $27,500 $27,500 Construction $2,453,000 $2,453,000 Con. Support $135,300 $135,300 Total $405,900 $2,588,300 $2,994,200 Funding Source Total Prior FY24 FY25 FY26 FY27 FY28 Beyond 5 Years Project Total Utility Undergrounding (415) $405,900 $2,588,300 $2,994,200 Total $405,900 $2,588,300 $2,994,200 Financial Comments This project is funded through PG&E Undergrounding Credits. The project is estimated at $2,994,200. Per PG&E, as of March 2022, the City of Gilroy has 3,487,341 work credits ($3,487,341 value) that can be utilized for undergrounding. With each work credit equaling one dollar of work that PG&E would put towards the work they would perform on the project, there should be adequate funding for this project. Funding for this project is through the Utility Undergrounding Fund (415) which will be reimbursed from PG&E’s Rule 20A fund. Estimated Project Schedule Project Phase Timeline Project Design FY26 Project Advertisement FY26 Project Construction FY27 Project Completion FY27 Ongoing Operational Cost Impact Operational cost will be added to the current operating budget. 96DRAFT Back to Charter Table of Contents 10.1 p. 546 of 794 CITY OF GILROY FUNDED 2024-2028 CAPITAL IMPROVEMENT PROGRAM Project Name Automall/Luchessa Traffic Signal Installation Project No. 800440 Category Streets: Traffic Signals Department Public Works: Engineering Project Type New Project Manager City Engineer Council Priorities Maintain and Improve City Infrastructure Location Automall Parkway and Luchessa Avenue Project Description and Purpose This project will design and construct a four-way, eight-phase traffic signal at the intersection of Automall Parkway and Luchessa Avenue. The signal will have dedicated left-turn phasing for the east-west movements along Luchessa Avenue and the north-south movements along Automall Parkway. The project will include pedestrian count-down timers, intersection pedestrian improvements, safety lighting, and coordination with the Union Pacific Railroad company. Project Justification This intersection currently meets traffic signal warrants for the installation of signal improvements. This intersection has long been a high area of concern for residents as well as the business district south of the City. Currently this intersection is one-way stop controlled on southbound Automall Parkway. However, the high volume of trucks and passenger vehicles has degraded the level of service for this intersection. The installation of signal improvements will improve the safety of the intersection and optimize this intersection with minimal interference/conflict with the nearby at-grade railroad crossing. Master Planning Documents This traffic signal is listed in the Traffic Circulation Master Plan and the Traffic Impact Fee program under Intersection Number 26. Automall Pkwy Luchessa Ave Project Area 97DRAFT Back to Charter Table of Contents 10.1 p. 547 of 794 CITY OF GILROY FUNDED 2024-2028 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public Works) (800440) Project Costs Total Prior FY24 FY25 FY26 FY27 FY28 Beyond 5 Years Project Total Pre-Design $14,435 $14,435 Design $111,870 $111,870 CEQA $3,609 $3,609 Construction $815,000 $815,000 Con. Support $26,400 $26,400 Total $129,914 $841,400 $971,314 Funding Source Total Prior FY24 FY25 FY26 FY27 FY28 Beyond 5 Years Project Total TIF (425) $129,914 $841,400 $971,314 Total $129,914 $841,400 $971,314 Financial Comments This project will be funded by the Traffic Impact Fee Program (425). It includes additional funding for coordination with the Union Pacific Railroad during design. Estimated Project Schedule Project Phase Timeline Project Design FY24 Project Advertisement FY24 Project Construction FY25 Project Completion FY25 Ongoing Operational Cost Impact Once completed, the operation and maintenance cost for the traffic signal is estimated at $7,500 annually. 98DRAFT Back to Charter Table of Contents 10.1 p. 548 of 794 CITY OF GILROY FUNDED 2024-2028 CAPITAL IMPROVEMENT PROGRAM Project Name Annual CDBG Sidewalk/ Curb Ramp Project Project No. 800450 Category Streets: Curbs & Sidewalks Department Public Works: Engineering Project Type New Project Manager CIP Engineer Council Priorities Maintain and Improve City Infrastructure Location Various Project Description and Purpose This project will install new sidewalk (gap closures) and curb ramps, both new and replacement of non-compliant existing ramps, where eligible for annual Community Development Block Grant (CDBG) funding. Currently, these improvements can happen only in low- and moderate-income neighborhoods. Depending on the potential adoption of a city-wide neighborhood revitalization area designation, these funds may be used more broadly throughout the City in the future. Project Justification The City is required to install and maintain ADA accessible curb ramps and accessible sidewalk along publicly accessible pathways within the City. This project will focus on installing and upgrading ADA curb ramps in areas approved for CDBG funds expenditure. Consideration will also be given to locations along streets scheduled to be paved under the annual Street Resurfacing Project, which is funded using Measure B and SB-1 funds. This will allow the maximum use of the paving funds for asphalt rehabilitation as opposed to using paving funding for curb ramp work. Construction of these compliant new curb ramps will improve the accessibility and safety for the pedestrians in Gilroy. Master Planning Documents This project supports the City’s General Plan goals and policies. These goals and policies include correcting deficiencies and ensuring pedestrian facilities serve the function they are intended to serve. 99DRAFT Back to Charter Table of Contents 10.1 p. 549 of 794 CITY OF GILROY FUNDED 2024-2028 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public Works) (800450) Project Costs Total Prior FY24 FY25 FY26 FY27 FY28 Beyond 5 Years Project Total Design $15,717 $5,970 $6,000 $6,000 $6,000 $39,687 CEQA $2,620 $995 $1,000 $1,000 $1,000 $6,615 Construction $235,755 $89,550 $90,000 $90,000 $90,000 $595,305 Con. Support $7,859 $2,985 $3,000 $3,000 $3,000 $19,844 Total $261,950 $99,500 $100,000 $100,000 $100,000 $661,450 Funding Source Total Prior FY24 FY25 FY26 FY27 FY28 Beyond 5 Years Project Total CDBG (245) $261,950 $99,500 $100,000 $100,000 $100,000 $661,450 Total $261,950 $99,500 $100,000 $100,000 $100,000 $661,450 Financial Comments This project will be funded by Community Development Block Grant (CDBG) funds (245). Estimated Project Schedule Project Phase Timeline Project Design Annually Project Advertisement Annually Project Construction Annually Project Completion Annually Ongoing Operational Cost Impact There are no operational costs associated with this project. 100DRAFT Back to Charter Table of Contents 10.1 p. 550 of 794 CITY OF GILROY FUNDED 2024-2028 CAPITAL IMPROVEMENT PROGRAM Project Name First/Kern Traffic Signal Installation Project No. 800480 Category Streets: Traffic Signals Department Public Works: Engineering Project Type New Project Manager City Engineer Council Priorities Maintain and Improve City Infrastructure Location First Street and Kern Avenue Project Description and Purpose This project will design and construct a new traffic signal at the intersection of First Street and Kern Avenue. The project will also include pedestrian count-down timers, safety lighting, and associated signing and striping improvements. Project Justification This one-way stop-controlled intersection currently meets traffic signal warrants for the installation of signal improvements. The high traffic volumes at this intersection have increased vehicular delay and degraded the level of service to an unacceptable condition. In addition, a new residential development is proposed to be constructed near the northeast corner of this intersection. The residential development is in the project design and entitlement phase. Once this development is constructed and occupied, it will generate additional traffic that will impact this intersection by increasing delay and further degrading the level of service. The installation of signal improvements at this location will improve the delay and level of service to an acceptable condition. These improvements will also enhance the safety of all road users, including pedestrians, bicyclists, and motorists. Master Planning Documents This traffic signal is identified in the Traffic Circulation Master Plan and the Traffic Impact Fee program as Intersection Number 11. Kern Ave Wren Ave First St Project Area 101DRAFT Back to Charter Table of Contents 10.1 p. 551 of 794 CITY OF GILROY FUNDED 2024-2028 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public Works) (800480) Project Costs Total Prior FY24 FY25 FY26 FY27 FY28 Beyond 5 Years Project Total Pre-Design $46,721 $46,721 Design $189,804 $189,804 CEQA $5,840 $5,840 Construction $789,000 $789,000 Con. Support $113,300 $113,300 Total $242,365 $902,300 $1,144,665 Funding Source Total Prior FY24 FY25 FY26 FY27 FY28 Beyond 5 Years Project Total TIF (425) $242,365 $902,300 $1,144,665 Total $242,365 $902,300 $1,144,665 Financial Comments This project will be funded by the Traffic Impact Fee Program (425). Estimated Project Schedule Project Phase Timeline Project Design FY24 Project Advertisement FY24 Project Construction FY25 Project Completion FY25 Ongoing Operational Cost Impact The operation and maintenance cost for the traffic signal is estimated at $7,500 annually. 102DRAFT Back to Charter Table of Contents 10.1 p. 552 of 794 CITY OF GILROY FUNDED 2024-2028 CAPITAL IMPROVEMENT PROGRAM Project Name Annual Citywide Sewer Repair and Rehabilitation Program Project No. 800490 Category Wastewater: Sewer Collection Department Public Works: Engineering Project Type Rehabilitation Project Manager CIP Engineer Council Priorities Maintain and Improve City Infrastructure Location Citywide Project Description and Purpose This annual project will include sewer main repairs that are beyond the capability of City Maintenance Crews who perform typical spot repairs. The project would include various locations identified through regular video inspection activities, normal maintenance, and operational activities performed by Maintenance Crews, and include engineering design, construction, construction management, and inspection. The work will include various diameters of pipe in locations throughout the City. In addition, areas with frequent customer concerns or service requests will be included in this program. Project Justification This project will improve the City’s ability to prevent and respond to undue sewage spills and backups. Some repair projects are not identifiable at one time and may individually be too small to be considered for capital project bidding and construction. By gathering information from several sources and identifying a reasonable size project over several locations, the City can be responsive to the findings of the maintenance activities and be proactive in correcting deficiencies before there is a catastrophic failure event. In accordance with the City’s updated Purchasing Policy, the Public Works Department plans to issue a Job Order Contact/s (on-Call construction) for this work. The overall scope is small enough to allow for quick processing of drawings and specifications, making this approach more economical and reliable. Master Planning Documents This project provides reliable and enhanced sewer service for existing customers and anticipated growth, which is the focus of the 2023 Sewer System Master Plan. 103DRAFT Back to Charter Table of Contents 10.1 p. 553 of 794 CITY OF GILROY FUNDED 2024-2028 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public Works) (800490) Project Costs Total Prior FY24 FY25 FY26 FY27 FY28 Beyond 5 Years Project Total Design $15,000 $15,000 $15,000 $15,000 $15,000 $75,000 CEQA $1,000 $1,000 $1,000 $1,000 $1,000 $5,000 Construction $184,000 $184,000 $184,000 $184,000 $184,000 $922,500 Con. Support $15,000 $15,000 $15,000 $15,000 $15,000 $75,500 Total $250,000 $250,000 $250,000 $250,000 $250,000 $1,250,000 Funding Source Total Prior FY24 FY25 FY26 FY27 FY28 Beyond 5 Years Project Total Sewer (700) $250,000 $250,000 $250,000 $250,000 $250,000 $1,250,000 Total $250,000 $250,000 $250,000 $250,000 $250,000 $1,250,000 Financial Comments This project will be funded by the Sewer Fund (700). Estimated Project Schedule Project Phase Timeline Project Design Annually Project Advertisement Annually Project Construction Annually Project Completion Annually Ongoing Operational Cost Impact This project addresses maintenance needs. Completion of this project could reduce operational costs. Any of these repairs are intended to be neutral or reduce operating costs and should also provide savings in unknown emergency costs by preventing potential serious system failures. 104DRAFT Back to Charter Table of Contents 10.1 p. 554 of 794 CITY OF GILROY FUNDED 2024-2028 CAPITAL IMPROVEMENT PROGRAM Project Name Asbestos Cement Sewer Pipe Replacement Citywide Project No. 800510 Category Wastewater: Sewer Collection Department Public Works: Engineering Project Type Rehabilitation Project Manager CIP Engineer Council Priorities Maintain and Improve City Infrastructure Location Citywide Project Description and Purpose This project would replace all Asbestos Cement and Reinforced Concrete Pipe within the City’s wastewater collection system. The project includes nine locations for a total of 1,740 linear feet. The work will include replacing pipes of various diameters in locations throughout the City. The first year will include verifying the locations, designing the improvements, and developing one or more construction contracts to be completed in subsequent years. Project Justification Hydrogen sulfide corrodes concrete pipes and may cause sinkholes where the pipe wall is breached and the surrounding soil is carried away. In addition, the wastewater may contaminate the soil. This project will start by identifying the locations needing pipe replacement. The City has five Asbestos Cement Pipe segments totaling 1,065 linear feet and four Reinforced Concrete Pipe segments totaling 675 linear feet, for a total of 1,740 linear feet of gravity lines in the collection system. These repairs are needed because of the potential for pipe collapse, which would undermine public streets and cause blockages in the sanitary sewer collection system. Master Planning Documents This project provides for reliable and enhanced sewer service for existing customers and to serve anticipated growth which is the focus of the 2023 Sewer System Master Plan. 105DRAFT Back to Charter Table of Contents 10.1 p. 555 of 794 CITY OF GILROY FUNDED 2024-2028 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public Works) (800510) Project Costs Total Prior FY24 FY25 FY26 FY27 FY28 Beyond 5 Years Project Total Pre-Design $5,870 $5,870 Design $234,810 $234,810 CEQA $24,949 $24,949 Construction $870,000 $870,000 Con. Support $138,600 $138,600 Total $265,629 $1,008,600 $1,274,229 Funding Source Total Prior FY24 FY25 FY26 FY27 FY28 Beyond 5 Years Project Total Sewer (700) $265,629 $1,008,600 $1,274,229 Total $265,629 $1,008,600 $1,274,229 Financial Comments This project will be funded by the Sewer Fund (700). Estimated Project Schedule Project Phase Timeline Project Design FY25 Project Advertisement FY25 Project Construction FY26 Project Completion FY26 Ongoing Operational Cost Impact This project address maintenance needs. Completion of this project would reduce operational costs for trouble spots. 106DRAFT Back to Charter Table of Contents 10.1 p. 556 of 794 CITY OF GILROY FUNDED 2024-2028 CAPITAL IMPROVEMENT PROGRAM Project Name Carmel-Dowdy Alley – Sixth to Seventh Sewer Replacement Project No. 800520 Category Wastewater: Sewer Collection Department Public Works: Engineering Project Type Rehabilitation Project Manager CIP Engineer Council Priorities Maintain and Improve City Infrastructure Location Carmel-Dowdy Alley from Sixth Street to Seventh Street Project Description and Purpose This project will replace and upgrade approximately 600 linear feet of existing 8” sewer pipe to a 10” sewer pipe in the alley between Carmel Street and Dowdy Street from Sixth Street to Seventh Street. Project Justification This portion of the subtrunk has a high likelihood of surcharging during wet weather conditions. Other portions of the subtrunk were replaced per the recommendation of the 1993 Sewer System Master Plan. Three portions of this subtrunk are recommended for replacement. Master Planning Documents This project is not identified in the 2023 Sewer System Master Plan. Carmel St Sixth St Dowdy St Seventh St Project Area 107DRAFT Back to Charter Table of Contents 10.1 p. 557 of 794 CITY OF GILROY FUNDED 2024-2028 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public Works) (800520) Project Costs Total Prior FY24 FY25 FY26 FY27 FY28 Beyond 5 Years Project Total Design $73,951 $73,951 CEQA $1,450 $1,450 Construction $238,000 $238,000 Con. Support $35,200 $35,200 Total $75,401 $273,200 $348,601 Funding Source Total Prior FY24 FY25 FY26 FY27 FY28 Beyond 5 Years Project Total Sewer Development Impact (430) $75,401 $273,200 $348,601 Total $75,401 $273,200 $348,601 Financial Comments This project will be funded by the Sewer Development Impact Fund (430). Estimated Project Schedule Project Phase Timeline Project Design FY24 Project Advertisement FY24 Project Construction FY25 Project Completion FY25 Ongoing Operational Cost Impact No additional costs are expected. Completion of this project should reduce operational costs. 108DRAFT Back to Charter Table of Contents 10.1 p. 558 of 794 CITY OF GILROY FUNDED 2024-2028 CAPITAL IMPROVEMENT PROGRAM Project Name Large Diameter Sewer Rehabilitation Citywide Project No. 800530 Category Wastewater: Sewer Collection Department Public Works: Engineering Project Type Rehabilitation Project Manager CIP Engineer Council Priorities Maintain and Improve City Infrastructure Location Citywide Project Description and Purpose This project would repair sewer mains 10” and larger throughout the City that were inspected and assessed in 2009. The project includes various locations. The first year will include verifying the locations, design, and scoping. Construction will be completed in subsequent years. Project Justification The City hired a contractor to inspect and evaluate trunk sewer lines 10” in diameter and larger in 2009. A number of locations were identified as being severely impaired and requiring immediate attention. This project will start by addressing those identified locations, including ascertaining the locations and limits, starting with the information from 2009. In subsequent years additional locations will be added based upon more current inspections. These repairs are significant because of the volume of flow and the large areas that benefit from the trunk lines. Many of the large diameter trunks run through important commercial locations in the City and will therefore be significantly impacted if this project is not completed. Master Planning Documents This project provides for reliable and enhanced sewer service for existing customers and to serve anticipated growth, which is the focus of the 2023 Sewer System Master Plan. 109DRAFT Back to Charter Table of Contents 10.1 p. 559 of 794 CITY OF GILROY FUNDED 2024-2028 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public Works) (800530) Project Costs Total Prior FY24 FY25 FY26 FY27 FY28 Beyond 5 Years Project Total Design $270,136 $270,136 CEQA $2,969 $2,969 Construction $915,000 $915,000 Con. Support $166,100 $166,100 Total $273,105 $1,081,100 $1,354,205 Funding Source Total Prior FY24 FY25 FY26 FY27 FY28 Beyond 5 Years Project Total Sewer Fund (700) $273,105 $1,081,100 $1,354,205 Total $273,105 $1,081,100 $1,354,205 Financial Comments This project is funded by the Sewer Fund (700). Estimated Project Schedule Project Phase Timeline Project Design FY25 Project Advertisement FY25 Project Construction FY26 Project Completion FY26 Ongoing Operational Cost Impact This project addresses maintenance needs. Completion of this project should reduce operational costs. 110DRAFT Back to Charter Table of Contents 10.1 p. 560 of 794 CITY OF GILROY FUNDED 2024-2028 CAPITAL IMPROVEMENT PROGRAM Project Name Monterey and Princevalle Sewer Network Project No. 800540 Category Wastewater: Sewer Collection Department Public Works: Engineering Project Type Rehabilitation Project Manager CIP Engineer Council Priorities Maintain and Improve City Infrastructure Location Tenth Street to Luchessa Avenue 2.69 Project Description and Purpose This project will replace and upgrade approximately 4,500 linear feet of existing sewer lines between the intersections of Princevalle Street/Catherine Court and Monterey Road/Luchessa Avenue. This replacement will consist of upsizing the current 18” sewer pipes to 21”. Project Justification The City’s Sewer System Master Plan indicated that this portion of the subtrunk may be undersized due to the growth in the western foothills of the City and recommended these that lines should be upsized. Alternative construction methods could be considered to save costs of construction and surface restoration. The recommended mitigation is to upgrade the size of existing pipes to accommodate the additional usage. Master Planning Documents This project is identified in the 2023 Sewer System Master Plan. Luchessa Ave London Pl Project Area 111DRAFT Back to Charter Table of Contents 10.1 p. 561 of 794 CITY OF GILROY FUNDED 2024-2028 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public Works) (800540) Project Costs Total Prior FY24 FY25 FY26 FY27 FY28 Beyond 5 Years Project Total Pre-Design $179,771 $179,771 Design $539,313 $539,313 CEQA $35,954 $35,954 Construction $2,301,068 $2,301,068 Con. Support $539,313 $539,313 Total $755,038 $2,840,381 $3,595,418 Funding Source Total Prior FY24 FY25 FY26 FY27 FY28 Beyond 5 Years Project Total Sewer Development Impact (430) $755,038 $2,840,381 $3,595,418 Total $755,038 $2,840,381 $3,595,418 Financial Comments This project will be funded by the Sewer Development Impact Fund (430). Estimated Project Schedule Project Phase Timeline Project Design FY27 Project Advertisement FY27 Project Construction FY28 Project Completion FY28 Ongoing Operational Cost Impact This project would result in decreased maintenance costs due to reductions in cleaning time. 112DRAFT Back to Charter Table of Contents 10.1 p. 562 of 794 CITY OF GILROY FUNDED 2024-2028 CAPITAL IMPROVEMENT PROGRAM Project Name Old Gilroy – Chestnut to Forest Sewer Upgrade Project No. 800550 Category Wastewater: Manholes & Cleanouts Department Public Works: Engineering Project Type Rehabilitation Project Manager CIP Engineer Council Priorities Maintain and Improve City Infrastructure Location Old Gilroy Street between Forest St and Chestnut St Project Description and Purpose This project will redesign and modify a sewer manhole that has two sewer lines running through it, including the higher as a PVC pipe with the crown removed, and the lower being an older line that may now be abandoned. Investigation into the actual extent of the deeper, apparently abandoned line will allow for proper design of how best to remove this potential overflow location from being a concern. Project Justification Design and reconstruction of the sewer system in the area to correct the current condition is needed for clarity of operations and maintenance functionality. Failure to act would result in delayed response times to service calls and potential blockages that could result in impacts to the surrounding community and the Downtown. Master Planning Documents This project is not included in the 2023 Sewer System Master Plan. Project Area Old Gilroy St 113DRAFT Back to Charter Table of Contents 10.1 p. 563 of 794 CITY OF GILROY FUNDED 2024-2028 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public Works) (800550) Project Costs Total Prior FY24 FY25 FY26 FY27 FY28 Beyond 5 Years Project Total Design $49,405 $49,405 CEQA $1,594 $1,594 Construction $223,000 $223,000 Con. Support $28,600 $28,600 Total $50,999 $251,600 $302,599 Funding Source Total Prior FY24 FY25 FY26 FY27 FY28 Beyond 5 Years Project Total Sewer (700) $50,999 $251,600 $302,599 Total $50,999 $251,600 $302,599 Financial Comments This project will be funded by the Sewer Fund (700). The scope of this project will not be fully known until the line can be investigated. The project cost estimate is therefore based on what is believed to be a “worst-case” scenario and may be conservatively high. Estimated Project Schedule Project Phase Timeline Project Design FY24 Project Advertisement FY24 Project Construction FY25 Project Completion FY25 Ongoing Operational Cost Impact No additional costs are expected. Completion of this project could reduce operational costs. 114DRAFT Back to Charter Table of Contents 10.1 p. 564 of 794 CITY OF GILROY FUNDED 2024-2028 CAPITAL IMPROVEMENT PROGRAM Project Name Seventh St – Carmel-Dowdy to Hanna-Rosanna Alleys Sewer Replacement Project No. 800560 Category Wastewater: Sewer Collection Department Public Works: Engineering Project Type Rehabilitation Project Manager CIP Engineer Council Priorities Maintain and Improve City Infrastructure Location Seventh St btwn Carmel-Dowdy and Hanna-Rosanna Alleys Project Description and Purpose This project will replace and upgrade approximately 739 linear feet of existing 8” sewer pipe to a 10” sewer pipe on Seventh Street from the alley between Carmel Street and Dowdy Street to the alley between Hanna Street and Rosanna Street. This project is part of three segments to be replaced in this subtrunk. Project Justification This portion of the subtrunk has a high likelihood of surcharging during wet weather conditions. Other portions of the subtrunk were replaced per the recommendation of the 1993 Sewer Master Plan. Three portions of this subtrunk are recommended for replacement. This segment is on the high frequency cleaning list maintained by Public Works Operations. Master Planning Documents This project is not included in the 2023 Sewer Master Plan. Seventh St Carmel St Dowdy St Hanna St Rosanna St Church St Princevalle St Project Area 115DRAFT Back to Charter Table of Contents 10.1 p. 565 of 794 CITY OF GILROY FUNDED 2024-2028 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public Works) (800560) Project Costs Total Prior FY24 FY25 FY26 FY27 FY28 Beyond 5 Years Project Total Design $61,281 $61,281 CEQA $1,425 $1,425 Construction $186,000 $186,000 Con. Support $25,300 $25,300 Total $62,706 $211,300 $274,006 Funding Source Total Prior FY24 FY25 FY26 FY27 FY28 Beyond 5 Years Project Total Sewer Development Impact (430) $62,706 $211,300 $274,006 Total $62,706 $211,300 $274,006 Financial Comments This project will be funded by the Sewer Development Impact Fee (430) fund. Estimated Project Schedule Project Phase Timeline Project Design FY25 Project Advertisement FY25 Project Construction FY26 Project Completion FY26 Ongoing Operational Cost Impact There are no operational costs associated with this project. This project will reduce future maintenance costs. 116DRAFT Back to Charter Table of Contents 10.1 p. 566 of 794 CITY OF GILROY FUNDED 2024-2028 CAPITAL IMPROVEMENT PROGRAM Project Name Wastewater Treatment Plant Expansion (SCRWA) Project No. 800570 Category Wastewater: Wastewater Treatment Department Public Works: Engineering Project Type Expansion Project Manager Director of Public Works Council Priorities Maintain and Improve City Infrastructure Location 1500 Southside Drive Project Description and Purpose The South County Regional Wastewater Authority (SCRWA) treatment plant was constructed in 1994. It treats wastewater for the Cities of Gilroy and Morgan Hill. This project would expand the capacity of the existing plant to meet the demands associated with future growth in the area. In addition to expanding the plant’s treatment capacity, this project would also implement new standards for wastewater treatment to comply with State Water Resources Control Board requirements. Project Justification This project will allow the treatment plant to continue to provide adequate levels of service to its customers and meet State Water Resources Control Board regulatory requirements. Master Planning Documents This project is included in the 2023 Sewer System Master Plan. 117DRAFT Back to Charter Table of Contents 10.1 p. 567 of 794 CITY OF GILROY FUNDED 2024-2028 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public Works) (800570) Project Costs Total Prior FY24 FY25 FY26 FY27 FY28 Beyond 5 Years Project Total Construction $16,198,000 $14,287,000 $1,729,000 $455,000 $32,669,000 Con. Support $1,602,000 $1,413,000 $171,000 $45,000 $3,231,000 Total $17,800,000 $15,700,000 $1,900,000 $500,000 $35,900,000 Funding Source Total Prior FY24 FY25 FY26 FY27 FY28 Beyond 5 Years Project Total Sewer (700) $17,800,000 $15,700,000 $1,900,000 $500,000 $35,900,000 Total $17,800,000 $15,700,000 $1,900,000 $500,000 $35,900,000 Financial Comments This project will be funded from the Sewer Fund (700). Estimated Project Schedule Project Phase Timeline Project Design Project Advertisement Project Construction FY24 – FY26 Project Completion FY26 Ongoing Operational Cost Impact The ongoing operational costs will increase due to managing a larger plant. These costs are necessary to manage the increased capacity due to the City’s growth, and will be offset by the increased fees associated with the growth. 118DRAFT Back to Charter Table of Contents 10.1 p. 568 of 794 CITY OF GILROY FUNDED 2024-2028 CAPITAL IMPROVEMENT PROGRAM Project Name Broadway and Sargent Water Line Replacement Project No. 800590 Category Water: Distribution Department Public Works: Engineering Project Type Rehabilitation Project Manager CIP Engineer Council Priorities Maintain and Improve City Infrastructure Location Broadway Street and Sargent Street Project Description and Purpose This project would upgrade water lines to ensure adequate water pressure for fire protection during fire emergencies. This project will upgrade approximately 1,300 feet of 6” pipe to 8” pipe on Broadway Street between Wayland Lane and Hanna Street, and approximately 200 feet of 4” pipe to 8” pipe on Sargent Street from Broadway Street to 200 feet south of Broadway Street. Project Justification The Fire Marshal has indicated the water pressures in this area require this project to allow for new construction and provide sufficient pressure for Fire Operations. Master Planning Documents This project supports the 2023 Water System Master Plan. Carmel St Broadway St First St 119DRAFT Back to Charter Table of Contents 10.1 p. 569 of 794 CITY OF GILROY FUNDED 2024-2028 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public Works) (800590) Project Costs Total Prior FY24 FY25 FY26 FY27 FY28 Beyond 5 Years Project Total Design $183,725 $183,725 CEQA $1,570 $1,570 Construction $783,000 $783,000 Con. Support $94,600 $94,600 Total $185,295 $877,600 $1,062,895 Funding Source Total Prior FY24 FY25 FY26 FY27 FY28 Beyond 5 Years Project Total Water (705) $185,295 $877,600 $1,062,895 Total $185,295 $877,600 $1,062,895 Financial Comments The water project is funded by the Water Fund (705). Estimated Project Schedule Project Phase Timeline Project Design FY25 Project Advertisement FY25 Project Construction FY26 Project Completion FY26 Ongoing Operational Cost Impact This project’s operational costs would be nominal. 120DRAFT Back to Charter Table of Contents 10.1 p. 570 of 794 CITY OF GILROY FUNDED 2024-2028 CAPITAL IMPROVEMENT PROGRAM Project Name Church and Gurries Water Line Replacement Project No. 800600 Category Water: Distribution Department Public Works: Engineering Project Type Replacement Project Manager CIP Engineer Council Priorities Maintain and Improve City Infrastructure Location Gurries Drive between Hanna Street and Church Street Project Description and Purpose This project would upgrade water lines to ensure adequate water pressure for fire protection during fire emergencies. This project will upgrade approximately 400 feet of 4” pipe to 6” pipe on Gurries Drive from Church Street to approximately 400 feet west of Church Street. Due to their close proximity to one another, this project could be combined with Project 800610 (Church – Welburn to First Line Replacement). Project Justification The Fire Marshal has indicated the water pressures in this area require this project to allow for new construction and provide sufficient pressure for Fire Operations. Master Planning Documents This project supports the 2023 Water System Master Plan. Hanna St First St Project Area Church St Gurries Dr 121DRAFT Back to Charter Table of Contents 10.1 p. 571 of 794 CITY OF GILROY FUNDED 2024-2028 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public Works) (800600) Project Costs Total Prior FY24 FY25 FY26 FY27 FY28 Beyond 5 Years Project Total Design $85,517 $85,517 CEQA $1,449 $1,449 Construction $275,000 $275,000 Con. Support $39,600 $39,600 Total $86,966 $314,600 $401,566 Funding Source Total Prior FY24 FY25 FY26 FY27 FY28 Beyond 5 Years Project Total Water (705) $86,966 $314,600 $401,566 Total $86,966 $314,600 $401,566 Financial Comments This project is funded by the Water Fund (705). Estimated Project Schedule Project Phase Timeline Project Design FY24 Project Advertisement FY24 Project Construction FY25 Project Completion FY25 Ongoing Operational Cost Impact This project’s operational costs would be nominal. 122DRAFT Back to Charter Table of Contents 10.1 p. 572 of 794 CITY OF GILROY FUNDED 2024-2028 CAPITAL IMPROVEMENT PROGRAM Project Name Church Street – Welburn to First Water Line Replacement Project No. 800610 Category Water: Distribution Department Public Works: Engineering Project Type Replacement Project Manager CIP Engineer Council Priorities Maintain and Improve City Infrastructure Location Church Street between Welburn Ave and First St Project Description and Purpose This project would upgrade approximately 2,000 feet of 6” cast iron water main to an 8” or greater ductile iron pipe along Church Street between Welburn Avenue and First Street. Due to their close proximity to one another, this project could be combined with Project 800600 (Church and Gurries Line Replacement). Project Justification This project is required due to the large number of failures in this line that have required expensive repairs. The replacement of this line would save the City in staff overtime. All of the breaks on this line require large sections of pipe to be replaced. Master Planning Documents This project improves reliability for existing customers and enhances the system to serve anticipated growth which is the focus of the 2023 Water System Master Plan. Howson St First St Church St Gurries Dr Welburn Ave 123DRAFT Back to Charter Table of Contents 10.1 p. 573 of 794 CITY OF GILROY FUNDED 2024-2028 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public Works) (800610) Project Costs Total Prior FY24 FY25 FY26 FY27 FY28 Beyond 5 Years Project Total Design $248,770 $248,770 CEQA $1,565 $1,565 Construction $1,026,000 $1,026,000 Con. Support $147,400 $147,400 Total $250,335 $1,173,400 $1,423,735 Funding Source Total Prior FY24 FY25 FY26 FY27 FY28 Beyond 5 Years Project Total Water (705) $250,335 $1,173,400 $1,423,735 Total $250,335 $1,173,400 $1,423,735 Financial Comments This project will be funded by the Water Fund (705). Estimated Project Schedule Project Phase Timeline Project Design FY25 Project Advertisement FY25 Project Construction FY26 Project Completion FY26 Ongoing Operational Cost Impact This project’s operational costs would be nominal. 124DRAFT Back to Charter Table of Contents 10.1 p. 574 of 794 CITY OF GILROY FUNDED 2024-2028 CAPITAL IMPROVEMENT PROGRAM Project Name Forest and Eighth Water Line Replacement Project No. 800620 Category Water: Distribution Department Public Works: Engineering Project Type Replacement Project Manager CIP Engineer Council Priorities Maintain and Improve City Infrastructure Location Eighth Street between Alexander St and Forest St Project Description and Purpose This project would upgrade an existing water line to ensure adequate water pressure for fire protection during fire emergencies. This project will upgrade approximately 375 feet of 4” pipe to 6” pipe on Eighth Street between Alexander Street and Forest Street. Project Justification The Fire Marshal has indicated this project is necessary to allow for new construction and provide sufficient water pressure for Fire Operations. This project is recommended for design and construction as soon as possible to improve fire flows in the Gilroy water system. Master Planning Documents This project supports the 2023 Water System Master Plan. Forest St Eighth St Alexander St 125DRAFT Back to Charter Table of Contents 10.1 p. 575 of 794 CITY OF GILROY FUNDED 2024-2028 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public Works) (800620) Project Costs Total Prior FY24 FY25 FY26 FY27 FY28 Beyond 5 Years Project Total Design $86,975 $86,975 CEQA $2,999 $2,999 Construction $323,000 $323,000 Con. Support $46,200 $46,200 Total $89,974 $369,200 $459,174 Funding Source Total Prior FY24 FY25 FY26 FY27 FY28 Beyond 5 Years Project Total Water (705) $89,974 $369,200 $459,174 Total $89,974 $369,200 $459,174 Financial Comments This project is funded by the Water Fund (705). Estimated Project Schedule Project Phase Timeline Project Design FY24 Project Advertisement FY24 Project Construction FY25 Project Completion FY25 Ongoing Operational Cost Impact This project’s operational costs would be nominal. 126DRAFT Back to Charter Table of Contents 10.1 p. 576 of 794 CITY OF GILROY FUNDED 2024-2028 CAPITAL IMPROVEMENT PROGRAM Project Name Steel Water Service Lines Replacement Citywide Project No. 800630 Category Water: Meters & Service Lines Department Public Works: Water Project Type Replacement Project Manager Water Operations Supervisor Council Priorities Maintain and Improve City Infrastructure Location Citywide Project Description and Purpose This project would replace steel water service lines that may have lead fittings throughout the City. The City has approximately 250 steel service lines that need to be replaced by 2028. City crews will replace approximately 210 of the smaller, less complicated services. Approximately 40 of the remaining service lines may require design and construction to be performed by a consultant and contractor. Project Justification Per State of California law (SB 1398 and SB 427), community water systems must replace all known user service lines and their associated fittings that may contain lead and are actively used in the water distribution system. The Steel Service Lines Replacement project will enhance the health and safety of the community by ensuring the City’s water distribution system provides a reliable and adequate supply of safe drinking water. The majority of the steel service lines associated with this project are located within the City’s low- and moderate-income neighborhoods, as designated by the US Department of Housing and Urban Development’s (HUD) Community Development Block Grant (CDBG) Program. The City’s low- and moderate-income neighborhoods are in need of higher levels of investment to meet the needs of the community. Master Planning Documents This project improves reliability for existing customers and enhances the system to serve anticipated growth which is the focus of the 2023 Water System Master Plan. 127DRAFT Back to Charter Table of Contents 10.1 p. 577 of 794 CITY OF GILROY FUNDED 2024-2028 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public Works) (800630) Project Costs Total Prior FY24 FY25 FY26 FY27 FY28 Beyond 5 Years Project Total Design $14,080 $14,080 $14,080 $14,080 $14,080 $70,400 CEQA $440 $440 $440 $440 $440 $2,200 Construction $79,200 $79,200 $79,200 $79,200 $79,200 $396,000 Con. Support $10,560 $10,560 $10,560 $10,560 $10,560 $52,800 Total $104,280 $104,280 $104,280 $104,280 $104,280 $521,400 Funding Source Total Prior FY24 FY25 FY26 FY27 FY28 Beyond 5 Years Project Total Water (705) $104,280 $104,280 $104,280 $104,280 $104,280 $521,400 Total $104,280 $104,280 $104,280 $104,280 $104,280 $521,400 Financial Comments This project will be funded by the Water Fund (705). Estimated Project Schedule Project Phase Timeline Project Design FY24 – FY28 Project Advertisement FY24 – FY28 Project Construction FY24 – FY28 Project Completion FY24 – FY28 Ongoing Operational Cost Impact This project will reduce operational costs. 128DRAFT Back to Charter Table of Contents 10.1 p. 578 of 794 CITY OF GILROY FUNDED 2024-2028 CAPITAL IMPROVEMENT PROGRAM Project Name Monterey and Eighth Water Line Replacement Project No. 800640 Category Water: Distribution Department Public Works: Engineering Project Type Replacement Project Manager CIP Engineer Council Priorities Maintain and Improve City Infrastructure Location Alley between Monterey St and Eigleberry St Project Description and Purpose This project would upgrade water lines to ensure adequate water pressure for fire protection during fire emergencies. This project will upgrade approximately 600 feet of 4” pipe to 8” pipe in the alley between Eigleberry Street and Monterey Street, from West Eighth Street to approximately 600 feet north of West Eighth Street. Project Justification The Fire Marshal has indicated this project is necessary to allow for new construction and provide sufficient water pressure for Fire Operations. This project is recommended for design and construction as soon as possible to improve fire flows in the Gilroy water system. Master Planning Documents This project supports the 2023 Water System Master Plan. Project Area Seventh St Eighth St Monterey St Eigleberry St 129DRAFT Back to Charter Table of Contents 10.1 p. 579 of 794 CITY OF GILROY FUNDED 2024-2028 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public Works) (800640) Project Costs Total Prior FY24 FY25 FY26 FY27 FY28 Beyond 5 Years Project Total Design $98,345 $98,345 CEQA $2,980 $2,980 Construction $355,000 $355,000 Con. Support $51,700 $51,700 Total $101,325 $406,700 $508,025 Funding Source Total Prior FY24 FY25 FY26 FY27 FY28 Beyond 5 Years Project Total Water (705) $101,325 $406,700 $508,025 Total $101,325 $406,700 $508,025 Financial Comments This project will be funded by the Water Fund (705). Estimated Project Schedule Project Phase Timeline Project Design FY25 Project Advertisement FY25 Project Construction FY26 Project Completion FY26 Ongoing Operational Cost Impact This project’s operational costs would be nominal. 130DRAFT Back to Charter Table of Contents 10.1 p. 580 of 794 CITY OF GILROY FUNDED 2024-2028 CAPITAL IMPROVEMENT PROGRAM Project Name Abandon 2” Water Line from 7041 to 7161 Monterey Street Project No. 800650 Category Water: Distribution Department Public Works: Engineering Project Type Replacement Project Manager CIP Engineer Council Priorities Maintain and Improve City Infrastructure Location 7041 to 7161 Monterey Street Project Description and Purpose There is a substandard 2” galvanized water main that runs under the sidewalk and feeds 6 meters on the west side of the street from 7041 to 7161 Monterey Street (between West Eighth Street and West Tenth Street). This project would abandon the 2” galvanized water main, which is approximately 650 feet long, and replace and connect 6 service laterals, each of which are approximately 60 feet long, to the existing 10” water main on Monterey Street. Project Justification This project would abandon an inadequate 2” water main that has been patched together over time. It would also eliminate six steel service lines with lead fittings. This project would save the City money by reducing staff time to conduct repairs to the deficient line. Master Planning Documents This project is not in cluded in the 2023 Water System Master Plan. Monterey St Eighth St Tenth St Ninth St 131DRAFT Back to Charter Table of Contents 10.1 p. 581 of 794 CITY OF GILROY FUNDED 2024-2028 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public Works) (800650) Project Costs Total Prior FY24 FY25 FY26 FY27 FY28 Beyond 5 Years Project Total Design $107,800 $107,800 CEQA $1,100 $1,100 Construction $748,000 $748,000 Con. Support $99,000 $99,000 Total $108,900 $847,000 $955,900 Funding Source Total Prior FY24 FY25 FY26 FY27 FY28 Beyond 5 Years Project Total Water (705) $108,900 $847,000 $955,900 Total $108,900 $847,000 $955,900 Financial Comments This project will be funded by the Water Fund (705). Estimated Project Schedule Project Phase Timeline Project Design FY24 Project Advertisement FY24 Project Construction FY25 Project Completion FY25 Ongoing Operational Cost Impact This project will reduce maintenance costs by approximately $5,000 per year based on repair history to the current substandard line. 132DRAFT Back to Charter Table of Contents 10.1 p. 582 of 794 CITY OF GILROY FUNDED 2024-2028 CAPITAL IMPROVEMENT PROGRAM Project Name Murray at Burke Water Line Reroute Project No. 800660 Category Water: Distribution Department Public Works: Engineering Project Type Replacement Project Manager CIP Engineer Council Priorities Maintain and Improve City Infrastructure Location Murray Avenue North of Leavesley Road Project Description and Purpose This project will upgrade water lines to ensure adequate water pressure is maintained to provide protection during fire emergencies. It would abandon approximately 1,570 feet of 4” pipe on Murray Avenue from Leavesley Road to 150 feet north of Garfield Court, and connect the 6” pipe on Burke Drive to the 12” pipe on Murray Avenue. It will also require the reconnection of approximately 12 service lines on the west side of Murray Avenue from the abandoned 4” pipe to the existing 12” pipe. Project Justification The Fire Marshal has indicated the water pressures in this area require this project to allow for new construction and provide sufficient pressure for Fire Operations. Master Planning Documents This project supports the 2023 Water System Master Plan. Murray Ave US 101 Project Area 133DRAFT Back to Charter Table of Contents 10.1 p. 583 of 794 CITY OF GILROY FUNDED 2024-2028 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public Works) (800660) Project Costs Total Prior FY24 FY25 FY26 FY27 FY28 Beyond 5 Years Project Total Design $130,917 $130,917 CEQA $2,877 $2,877 Construction $399,000 $399,000 Con. Support $70,400 $70,400 Total $133,794 $469,400 $603,194 Funding Source Total Prior FY24 FY25 FY26 FY27 FY28 Beyond 5 Years Project Total Water (705) $133,794 $469,400 $603,194 Total $133,794 $469,400 $603,194 Financial Comments This project will be funded by the Water Fund (705). Estimated Project Schedule Project Phase Timeline Project Design FY25 Project Advertisement FY25 Project Construction FY26 Project Completion FY26 Ongoing Operational Cost Impact This project’s operational costs would be nominal. 134DRAFT Back to Charter Table of Contents 10.1 p. 584 of 794 CITY OF GILROY FUNDED 2024-2028 CAPITAL IMPROVEMENT PROGRAM Project Name Saint Louise Hospital Large Water Meter Replacement Project No. 800670 Category Water: Meters & Service Lines Department Public Works: Water Project Type Replacement Project Manager Water Operations Supervisor Council Priorities Maintain and Improve City Infrastructure Location 9400 No Name Uno Project Description and Purpose This project would upgrade the large water meter at Saint Louise Hospital to a meter that can register low flows. The current water meter valve is broken, so the meter cannot be replaced without affecting water supply to the hospital. This project will install an additional water meter as a redundancy, repair the existing valves, and replace the existing large water meter. Project Justification A new water meter is required to allow accurate billing and to replace non-functioning valves. This meter serves an essential facility. As a result, the design effort for this project is expected to include engineering review of the existing meter assembly and its condition, development of a plan for sequence of construction, maintenance of service and phasing and coordination. Once all appropriate plans have been identified, the replacement of the large water meter and fire service connection can be accomplished with minimal issues/disruption. Master Planning Documents This project is not in a master plan document. 135DRAFT Back to Charter Table of Contents 10.1 p. 585 of 794 CITY OF GILROY FUNDED 2024-2028 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public Works) (800670) Project Costs Total Prior FY24 FY25 FY26 FY27 FY28 Beyond 5 Years Project Total Design $29,700 $29,700 CEQA $1,100 $1,100 Construction $25,800 $25,800 Con. Support $6,600 $6,600 Total $63,200 $63,200 Funding Source Total Prior FY24 FY25 FY26 FY27 FY28 Beyond 5 Years Project Total Water (705) $63,200 $63,200 Total $63,200 $63,200 Financial Comments This project will be funded by the Water Fund (705). Estimated Project Schedule Project Phase Timeline Project Design FY24 Project Advertisement FY24 Project Construction FY24 Project Completion FY24 Ongoing Operational Cost Impact This project will not affect operational costs. 136DRAFT Back to Charter Table of Contents 10.1 p. 586 of 794 CITY OF GILROY FUNDED 2024-2028 CAPITAL IMPROVEMENT PROGRAM Project Name Water Reservoirs A and B – Painting Project No. 800690 Category Water: Water Storage Department Public Works: Engineering Project Type Rehabilitation Project Manager CIP Engineer Council Priorities Maintain and Improve City Infrastructure Location Upper Welburn Ave and Miller Ave Project Description and Purpose This project is to paint the exterior of reservoirs A and B. Reservoir A is located on upper Welburn Avenue, between Mantelli Drive and Rancho Real. Reservoir B is located on Miller Avenue, southwest of the Santa Teresa Boulevard / West Tenth Street (formerly Miller Avenue) roundabout. The interior coatings of these reservoirs have been recently inspected and are adequate. The reservoirs will be re-inspected in five years. Project Justification This project is needed to prevent corrosion of the reservoirs. These reservoirs were inspected by the State in 2017 and the paint condition was rated as fair to poor. This is a critical maintenance operation to ensure the structural integrity and continuing operation of valuable City infrastructure. Master Planning Documents This project improves reliability for existing customers and enhances the system to serve anticipated growth which is the focus of the 2023 Water System Master Plan. Reservoir B – Miller Ave Reservoir A – Welburn Ave 137DRAFT Back to Charter Table of Contents 10.1 p. 587 of 794 CITY OF GILROY FUNDED 2024-2028 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public Works) (800690) Project Costs Total Prior FY24 FY25 FY26 FY27 FY28 Beyond 5 Years Project Total Design $56,100 $56,100 CEQA $4,400 $4,400 Construction $371,000 $371,000 Con. Support $51,700 $51,700 Total $483,200 $483,200 Funding Source Total Prior FY24 FY25 FY26 FY27 FY28 Beyond 5 Years Project Total Water (705) $483,200 $483,200 Total $483,200 $483,200 Financial Comments This project will be funded by the Water Fund (705). Estimated Project Schedule Project Phase Timeline Project Design FY24 Project Advertisement FY24 Project Construction FY24 Project Completion FY24 Ongoing Operational Cost Impact There are no operational costs associated with this project. 138DRAFT Back to Charter Table of Contents 10.1 p. 588 of 794 CITY OF GILROY FUNDED 2024-2028 CAPITAL IMPROVEMENT PROGRAM Project Name Reservoirs A and B – Retrofit Overflow Piping Project No. 800700 Category Water: Water Storage Department Public Works: Engineering Project Type Rehabilitation Project Manager CIP Engineer Council Priorities Maintain and Improve City Infrastructure Location Upper Welburn Ave and Miller Ave Project Description and Purpose This project would retrofit the overflow piping at Reservoirs A and B to add an adequately sized air gap between the outlet and the storm drain. The air gap would prevent the potential for storm water to be drawn into the reservoirs. Reservoir A is located on upper Welburn Avenue, between Mantelli Drive and Rancho Real. Reservoir B is located on Miller Avenue, southwest of the Santa Teresa Boulevard / West Tenth Street (formerly Miller Avenue) roundabout. Project Justification During their 2018 inspection, the State Water Resources Control Board mandated the City install adequately sized air gaps between the outlets and the storm drains. This project addresses this mandate. Master Planning Documents This project is not listed in any master plan document, but it improves reliability for existing customers and enhances the system to serve anticipated growth which is the focus of the 2023 Water System Master Plan. Reservoir B – Miller Ave Reservoir A – Welburn Ave 139DRAFT Back to Charter Table of Contents 10.1 p. 589 of 794 CITY OF GILROY FUNDED 2024-2028 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public Works) (800700) Project Costs Total Prior FY24 FY25 FY26 FY27 FY28 Beyond 5 Years Project Total Design $64,900 $64,900 CEQA $4,400 $4,400 Construction $361,000 $361,000 Con. Support $51,700 $51,700 Total $482,000 $482,000 Funding Source Total Prior FY24 FY25 FY26 FY27 FY28 Beyond 5 Years Project Total Water (705) $482,000 $482,000 Total $482,000 $482,000 Financial Comments This project will be funded by the Water Fund (705). Estimated Project Schedule Project Phase Timeline Project Design FY24 Project Advertisement FY24 Project Construction FY24 Project Completion FY24 Ongoing Operational Cost Impact There are no operational costs associated with this project. 140DRAFT Back to Charter Table of Contents 10.1 p. 590 of 794 CITY OF GILROY FUNDED 2024-2028 CAPITAL IMPROVEMENT PROGRAM Project Name Well Nos. 1 and 4 Compliance Improvements Project No. 800710 Category Water: Wells & Pumping Department Public Works: Engineering Project Type Rehabilitation Project Manager CIP Engineer Council Priorities Maintain and Improve City Infrastructure Location I.O.O.F. Avenue, First Street, Ninth Street Project Description and Purpose This project will install a well head pedestal with associated plumbing and electrical improvements at Wells No.1 and 4. This critical infrastructure must be installed as the first upgrade phase for the well projects. Project Justification These improvements are necessary to enhance public health and safety by meeting the standards set by the State Water Resources Control Board (SWRCB) and current codes, which require well head pedestals to lift pumps a minimum of 18” above grade. Master Planning Documents This project improves reliability for existing customers and enhances the system to serve anticipated growth which is the focus of the 2023 Water System Master Plan. Well No. 1 – I.O.O.F. Ave Well No. 4 – Ninth St 141DRAFT Back to Charter Table of Contents 10.1 p. 591 of 794 CITY OF GILROY FUNDED 2024-2028 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public Works) (800710) Project Costs Total Prior FY24 FY25 FY26 FY27 FY28 Beyond 5 Years Project Total Design $8,800 $8,800 Construction $66,100 $66,100 Con. Support $7,700 $7,700 Total $82,600 $82,600 Funding Source Total Prior FY24 FY25 FY26 FY27 FY28 Beyond 5 Years Project Total Water (705) $82,600 $82,600 Total $82,600 $82,600 Financial Comments This project will be funded by the Water Fund (705). Estimated Project Schedule Project Phase Timeline Project Design FY24 Project Advertisement FY24 Project Construction FY24 Project Completion FY24 Ongoing Operational Cost Impact The operational costs associated with this project would be nominal. 142DRAFT Back to Charter Table of Contents 10.1 p. 592 of 794 CITY OF GILROY FUNDED 2024-2028 CAPITAL IMPROVEMENT PROGRAM Project Name Well Nos. 1, 2, 4 & 6 Upgrade Improvements Project No. 800720 Category Water: Wells & Pumping Department Public Works: Engineering Project Type Replacement Project Manager CIP Engineer Council Priorities Maintain and Improve City Infrastructure Location I.O.O.F. Avenue, First Street, Ninth Street Project Description and Purpose This project will implement the following improvements at City Well Nos. 1, 2, and 6: •Well No. 1 – Construct a new well house with AC system; interior installation of VFD, install emergency generator with automatic transfer switch, install pump control valve, and perform associated plumbing/ electrical improvements. •Well No. 2 & 6 – Construct a new well house with AC system; interior installation of VFD and perform associated plumbing and electrical improvements. •Well No. 4 – Construct upgrades to Well Pedestal to 18” Per California Water Board Requirement. Project Justification New well houses and AC systems are needed at Wells No. 1,2, & 6 to reduce over heating of VFD’s and improve operating performance. Well No. 1 is the City’s only well that does not “pump to waste” on startup and shutdown and does not have an emergency power source, per Department of Drinking Water Standards. The pedestal in Well 4 will be upgraded to the State Requirement of 18”. Master Planning Documents This project improves reliability for existing customers and enhances the system to serve anticipated growth which is the focus of the 2023 Water System Master Plan. Well No. 1 – I.O.O.F. Ave Well No. 2 – First St Well No. 4 – Ninth St Well No. 6 – Princevalle Channel 143DRAFT Back to Charter Table of Contents 10.1 p. 593 of 794 CITY OF GILROY FUNDED 2024-2028 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public Works) (800720) Project Costs Total Prior FY24 FY25 FY26 FY27 FY28 Beyond 5 Years Project Total Design $970,200 $970,200 CEQA $55,000 $55,000 Construction $9,900,000 $9,900,000 Con. Support $627,000 $627,000 Total $1,025,200 $10,527,000 $11,552,200 Funding Source Total Prior FY24 FY25 FY26 FY27 FY28 Beyond 5 Years Project Total Water (705) $1,025,200 $10,527,000 $11,552,200 Total $1,025,200 $10,527,000 $11,552,200 Financial Comments This project will be funded by the Water Fund (705). Estimated Project Schedule Project Phase Timeline Project Design FY24 Project Advertisement FY25 Project Construction FY25 Project Completion FY25 Ongoing Operational Cost Impact The operational costs associated with this project would be nominal. 144DRAFT Back to Charter Table of Contents 10.1 p. 594 of 794 CITY OF GILROY FUNDED 2024-2028 CAPITAL IMPROVEMENT PROGRAM Project Name San Ysidro Lighting / Picnic Area Improvements Project Project No. 800740 Category Parks and Trails: Other Structures or Facilities Department Public Works: Parks Project Type Replacement Project Manager Deputy Director Public Works Council Priorities Maintain and Improve City Infrastructure Location 7700 Murray Ave Project Description and Purpose The State of California Department of Parks and Recreation, Office of Grants and Local Services (OGALS) allocates funds to cities and counties based on population under Proposition 68. The City submitted a grant application to OGALS to provide new recreational opportunities at San Ysidro Park, including new lighting, barbecue grills, trash enclosures, a picnic bench, and a shaded structure. Project Justification Although all City parks were considered, San Ysidro Park was selected for the application based on eligibility requirements and other selection criteria including: Proximity to critically underserved communities Communities with low median household incomes High number of people below the poverty level Receiving community input in critically underserved communities Broad representation of residents (all ages) participating in community outreach efforts Solutions for safe public use and park beautification such as landscaping and public art Benefit the health and quality of life for youth, seniors, and families Mentoring of at-risk youth, senior socialization, and family bonding Master Planning Documents This project provides for a well-maintained park which is the focus of the Parks and Recreation Systems Master Plan. 145DRAFT Back to Charter Table of Contents 10.1 p. 595 of 794 CITY OF GILROY FUNDED 2024-2028 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public Works) (800740) Project Costs Total Prior FY24 FY25 FY26 FY27 FY28 Beyond 5 Years Project Total Pre-Design Design Construction $192,450 $192,450 Con. Support Total $192,450 $192,450 Funding Source Total Prior FY24 FY25 FY26 FY27 FY28 Beyond 5 Years Project Total Capital Projects (400) $192,450 $192,450 Total $192,450 $192,450 Financial Comments This project will be funded by the Capital Projects Fund (400). The Capital Projects Fund will be reimbursed $133,384 by State Proposition 68 grant funds. Estimated Project Schedule Project Phase Timeline Project Design FY24 Project Advertisement FY24 Project Construction FY24 Project Completion FY24 Ongoing Operational Cost Impact The park is currently maintained by the Parks Division with maintenance costs included in the budget. 146DRAFT Back to Charter Table of Contents 10.1 p. 596 of 794 CITY OF GILROY FUNDED 2024-2028 CAPITAL IMPROVEMENT PROGRAM Project Name Gourmet and Railroad Alley Improvements Project No. 800760 Category Engineering: Downtown Department Public Works: Engineering Project Type New Project Manager CIP Engineer Council Priorities Maintain and Improve City Infrastructure Location Gourmet and Railroad Alley Between 4th and 7th Streets Project Description and Purpose The City of Gilroy was awarded a $3.9 million grant in March of 2022 from the California Department of Transportation (“Caltrans”) Clean California Local Grant Program. The grant is for cleanup events and infrastructure improvements along Gourmet Alley and Railroad Alley. Gourmet Alley and Railroad Alley, which run parallel to each other between 4th and 7th Streets in Downtown Gilroy, are part of the public right-of-way. Both relatively narrow pedestrian walkways connect the surrounding neighborhoods to the Gilroy transit station and the Gilroy Center for the Arts. The space will be beautified by paving the alleys with marked paths for walkers and recycling receptacles. Project Justification The lack of lighting and community-oriented infrastructure in both alleys has resulted in a high level of illegal dumping, making both alleys appear undesirable for walking and community gatherings. The Clean California grant will transform these important alleyways into clean, well-lit, walkable corridors that connect the public to both the city’s main transit center and the Gilroy Center for the Arts . Master Planning Documents Improvements along Gourmet Alley and Railroad Alley are consistent with elements of the Gilroy Downtown Specific Plan which was approved by the City Council in 2005. The Downtown Specific Plan identifies the areas of need and identifies the improvements that were included in the grant request. 147DRAFT Back to Charter Table of Contents 10.1 p. 597 of 794 CITY OF GILROY FUNDED 2024-2028 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public Works) (800760) Project Costs Total Prior FY24 FY25 FY26 FY27 FY28 Beyond 5 Years Project Total Design $378,000 $378,000 CEQA Construction $3,582,765 $3,582,765 Con. Support Total $378,000 $3,582,765 $3,960,765 Funding Source Total Prior FY24 FY25 FY26 FY27 FY28 Beyond 5 Years Project Total Downtown Beautification (487) $378,000 $3,582,765 $3,960,765 Total $378,000 $3,582,765 $3,960,765 Financial Comments This project would be implemented through the Clean California Local Grant Program (State), administered by Caltrans, which was created to beautify and clean up local streets and roads, tribal lands, parks, pathways, transit centers, and other public spaces. Reimbursable scopes of work include lighting, landscape, surface improvements, and public clean-up. Estimated Project Schedule Project Phase Timeline Project Design FY23 Project Advertisement FY24 Project Construction FY24 Project Completion FY24 Ongoing Operational Cost Impact Increased maintenance and operation costs will be required upon completion of the project. Staff will continue to maintain the improvements made during the lifespan of the project. 148DRAFT Back to Charter Table of Contents 10.1 p. 598 of 794 CITY OF GILROY FUNDED 2024-2028 CAPITAL IMPROVEMENT PROGRAM Project Name Tenth Street/Highway 101 Bridge Widening Project No. 800770 Category Streets: Bridges Department Public Works: Engineering Project Type Rehabilitation Project Manager CIP Engineer Council Priorities Maintain and Improve City Infrastructure Location Tenth Street (Automall Parkway) at US 101 Project Description and Purpose This project would widen the existing bridge overcrossing at the Tenth Street (Automall Parkway)/US 101/SR 152 interchange to add one additional lane through in each direction. The project would include widening the bridge structure, ramp work, grading, striping and signal modification improvements. Project Justification The Tenth Street (Automall Parkway)/US 101/SR 152 interchange is one of the major ingress/egress points to the City and connects the City’s arterial system to US 101 and SR 152. It is one of only three interchanges in the City and is located between the Leavesley Road/US 101 interchange to the north and the Monterey Road/US 101 interchange to the south. Tenth Street-Automall Parkway-SR 152 is also a major gateway into the City. In peak times, especially the PM peaks, queues leading to the interchange result in excessive back-ups along Tenth Street-Automall Parkway-SR 152. Adding one lane in each direction on the bridge will improve the flow of eastbound and westbound traffic along this corridor during peak times, provide better access to the freeways, and enhance overall traffic circulation in the area. The Tenth Street-Automall Parkway-SR152 corridor also provides direct access to the commercial areas east and west of US101, and to the auto dealerships on Automall Parkway. Improving the flow of traffic along this important arterial area could encourage economic development in the area. Master Planning Documents This project is included in the City’s Transportation Master Plan and is also listed in the State Transportation Improvement Program (STIP), which makes it eligible for State and federal funding. 149DRAFT Back to Charter Table of Contents 10.1 p. 599 of 794 CITY OF GILROY FUNDED 2024-2028 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public Works) (800770) Project Costs Total Prior FY24 FY25 FY26 FY27 FY28 Beyond 5 Years Project Total Pre-Design $1,000,000 $1,000,000 CEQA $4,230,216 $4,230,216 Design $4,758,993 $4,758,993 ROW Construction Con. Support Total $1,000,000 $4,230,216 $4,758,993 $9,989,209 Funding Source Total Prior FY24 FY25 FY26 FY27 FY28 Beyond 5 Years Project Total TIF (425) $630,216 $708,993 $1,339,209 VTA Measure B Highway Program Fund (212)* $1,000,000 $3,600,000 $4,050,000 $8,650,000 Total $1,000,000 $4,230,216 $4,758,993 $9,989,209 *Transferred from the Buena Vista interchange. Financial Comments The City is working in cooperation with VTA to develop this project. The project was awarded $7,650,000 in Measure B Highway Program Funds for environmental and design. The City’s matching funds for environmental and design are funded by the TIF. The total project cost is estimated at $50 million. The City worked with the VTA to move $1 million in Measure B Highway Program funding from the Buena Vista / US 101 interchange to this project for Planning/Project Initiation Documents (PID). The City will be responsible for its fair-share cost (14.6%) for each phase of the project. Funding for construction has not been secured but is expected to come from VTA Measure B Highway Program funds. Estimated Project Schedule Project Phase Timeline Alternatives Analysis FY22 – FY23 Environmental Clearance FY24 – FY25 Design and Engineering FY26 – FY28 Construction FY29 – FY30 Ongoing Operational Cost Impact There are no operational costs associated with this project. 150DRAFT Back to Charter Table of Contents 10.1 p. 600 of 794 CITY OF GILROY FUNDED 2024-2028 CAPITAL IMPROVEMENT PROGRAM Project Name San Ysidro Park Healthy Living Enhancement Project No. 800780 Category Parks and Trails: Play Equipment Department Public Works: Parks Project Type New Project Manager Deputy Director Public Works Council Priorities Maintain and Improve City Infrastructure Location 7700 Murray Ave Project Description and Purpose The City was awarded a Community Project Funding grant to provide new recreational opportunities at San Ysidro Park. Possible recreational features include: new playground equipment, paved trail, welcome kiosk, distance markers on paved trail, games etched in sidewalk, exercise equipment, new volleyball court, new picnic barbecue grills, bottle filler station/non-bottle filler water fountain, lighting, public art, and a drought resistant garden. Project Justification Although all City parks were considered, San Ysidro Park was selected for the application based on the following criteria: •Proximity to critically underserved communities •Communities with low median household incomes •High number of people below the poverty level •Receiving community input in critically underserved communities •Broad representation of residents (all ages) participating in community outreach efforts •Solutions for safe public use and park beautification such as landscaping and public art •Benefit the health and quality of life for youth, seniors and families •Mentoring of at-risk youth, senior socialization and family bonding Master Planning Documents This project provides for a well-maintained park which is the focus of the Parks and Recreation Systems Master Plan. 151DRAFT Back to Charter Table of Contents 10.1 p. 601 of 794 CITY OF GILROY FUNDED 2024-2028 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public Works) (800780) Project Costs Total Prior FY24 FY25 FY26 FY27 FY28 Beyond 5 Years Project Total Pre-Design $25,248 $25,248 Design $340,657 $340,657 CEQA $12,624 $12,624 Construction $2,293,534 $2,293,534 Con. Support $327,937 $327,937 Total $378,529 $2,621,471 $3,000,000 Funding Source Total Prior FY24 FY25 FY26 FY27 FY28 Beyond 5 Years Project Total Capital Projects (400) $378,529 $2,621,471 $3,000,000 Total $378,529 $2,621,471 $3,000,000 Financial Comments This project will be funded by the Capital Projects Fund (400). These funds will be reimbursed with grant funding. The City was awarded a Community Project Funding Grant in the amount of $3,000,000 for this project. There are no matching City funds required for this grant. Estimated Project Schedule Project Phase Timeline Project Design FY24 Project Advertisement FY24 Project Construction FY25 Project Completion FY25 Ongoing Operational Cost Impact The park is currently maintained by the Parks Division with maintenance costs included in the budget. 152DRAFT Back to Charter Table of Contents 10.1 p. 602 of 794 CITY OF GILROY FUNDED 2024-2028 CAPITAL IMPROVEMENT PROGRAM Project Name Gilroy Center for the Arts HVAC Replacement Project No. 900480 Category Facilities: Building Systems Department Facilities Project Type Replacement Project Manager Facilities Manager Council Priorities Maintain and Improve City Infrastructure Location 7341 Monterey Street Project Description and Purpose The City Council approved replacing the Arts Center Heating, Ventilation, and Air Conditioning (HVAC) units during the FY18 budget cycle. However, the project was put on hold due to plans to fully renovate the building. The HVAC units on the building are 34 years old and are well past their useful life. One of the two units no longer works as a heater, and they both need frequent repairs and refrigerant refilling. The project scope is to replace the HVAC units. Project Justification The HVAC units are past their useful life are not reliable. If they break down during theater performance dates, it could affect theater programming. Master Planning Documents This project is not listed in any master plan document. 153DRAFT Back to Charter Table of Contents 10.1 p. 603 of 794 CITY OF GILROY FUNDED 2024-2028 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public Works) (900480) Project Costs Total Prior FY24 FY25 FY26 FY27 FY28 Beyond 5 Years Project Total Design $33,000 $33,000 Construction $105,000 $105,000 Total $138,000 $138,000 Funding Source Total Prior FY24 FY25 FY26 FY27 FY28 Beyond 5 Years Project Total Facilities (615) $138,000 $138,000 Total $138,000 $138,000 Financial Comments This project would be funded by the Facilities Fund (615). Estimated Project Schedule Project Phase Timeline Project Design FY25 Project Advertisement N/A Project Construction FY25 Project Completion FY25 Ongoing Operational Cost Impact With more efficient heating and cooling, the utility bills for the Arts Center will be reduced. Repair costs will substantially be reduced after the installation. 154DRAFT Back to Charter Table of Contents 10.1 p. 604 of 794 CITY OF GILROY FUNDED 2024-2028 CAPITAL IMPROVEMENT PROGRAM Project Name Old City Hall HVAC Replacement Project No. 900490 Category Facilities: Building Systems Department Facilities Project Type Replacement Project Manager Facilities Manager Council Priorities Maintain and Improve City Infrastructure Location 7341 Monterey Street Project Description and Purpose The current Heating, Ventilation, and Air Conditioning (HVAC) equipment at Old City Hall Restaurant is 35 years old and well past its useful life. The 12 units in the building frequently fail during large events such as wedding receptions and parties. The units are not able to run at 100% due to the chiller being excessively scaled with hard water deposits. All units and associated hardware and plumbing need to be replaced. Project Justification The City is responsible for capital maintenance of the building and is currently responsible for HVAC repairs. The units require frequent repairs and are unreliable. For example, staff was called out to service the units during a wedding reception. Staff remained on site to pour water over the cooling tower to make the units function. The HVAC repair company recommends replacing these units because repairing them may no longer be an option. If this replacement is not completed while the units are in a semi-functional state, there may be an extended downtime that will affect the tenants’ business. Master Planning Documents This project is not listed in any master plan document. Photo Credit: https://visitgilroy.com/downtown-restaurants/ 155DRAFT Back to Charter Table of Contents 10.1 p. 605 of 794 CITY OF GILROY FUNDED 2024-2028 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public Works) (900490) Project Costs Total Prior FY24 FY25 FY26 FY27 FY28 Beyond 5 Years Project Total Pre-Design $8,800 $8,800 Design $26,400 $26,400 Construction $309,000 $309,000 Con. Support $16,500 $16,500 Total $360,700 $360,700 Funding Source Total Prior FY24 FY25 FY26 FY27 FY28 Beyond 5 Years Project Total Facilities (615) $360,700 $360,700 Total $360,700 $360,700 Financial Comments This project will be funded by the Facilities Fund (615). Estimated Project Schedule Project Phase Timeline Project Design FY24 Project Advertisement FY24 Project Construction FY24 Project Completion FY24 Ongoing Operational Cost Impact The project would reduce operational cost because the new units would be more energy efficient and require less maintenance. 156DRAFT Back to Charter Table of Contents 10.1 p. 606 of 794 CITY OF GILROY FUNDED 2024-2028 CAPITAL IMPROVEMENT PROGRAM Project Name Senior Center Roof Replacement Project No. 900530 Category Facilities: Building Systems Department Facilities Project Type Replacement Project Manager Facilities Manager Council Priorities Maintain and Improve City Infrastructure Location 7371 Hanna Street Project Description and Purpose The Senior Center’s roof shingles are over 27 years old and is starting to leak in multiple locations. The shingles have lost their “grip” surface. The loss of the grip surface makes the roof slippery so it is difficult to walk on it to perform inspections, or repairs on roof mounted equipment. This project would replace the roof shingles, preventing leaks and extend the life of the Senior Center building. Project Justification This roof has developed leaks in multiple locations in the dining room area and kitchen. Furthermore, new roof shingles would allow staff to traverse the roof easier and more safely while they perform inspections and repairs on roof top HVAC equipment. . Master Planning Documents This project is not listed in any master plan document. 157DRAFT Back to Charter Table of Contents 10.1 p. 607 of 794 CITY OF GILROY FUNDED 2024-2028 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public Works) (900530) Project Costs Total Prior FY24 FY25 FY26 FY27 FY28 Beyond 5 Years Project Total Design $28,600 $28,600 Construction $182,000 $182,000 Con. Support $19,800 $19,800 Total $230,400 $230,400 Funding Source Total Prior FY24 FY25 FY26 FY27 FY28 Beyond 5 Years Project Total Facilities (615) $230,400 $230,400 Total $230,400 $230,400 Financial Comments This project will be funded by the Facilities Fund (615). Estimated Project Schedule Project Phase Timeline Project Design FY25 Project Advertisement FY25 Project Construction FY25 Project Completion FY25 Ongoing Operational Cost Impact This project address maintenance needs. There are no operational costs associated with this project. Costs may decrease if leaks are avoided. 158DRAFT Back to Charter Table of Contents 10.1 p. 608 of 794 CITY OF GILROY FUNDED 2024-2028 CAPITAL IMPROVEMENT PROGRAM Project Name Chestnut Fire Station Seismic Upgrade and Remodel Project No. 900590 Category Facilities: Buildings Department Fire Project Type Rehabilitation Project Manager Fire Chief Council Priorities Maintain and Improve City Infrastructure Location 7070 Chestnut Street Project Description and Purpose This project would remodel the existing Chestnut Fire Station/Fire Headquarters and implement a seismic retrofit. The project includes replacing or upgrading the mechanical, electrical and plumbing systems, structural repairs, assessment for lead paint and asbestos insulation, remodeling to provide for increased staffing including privacy considerations and other requirements for multi- gender/identity situations, and various operational support facilities, such as fueling and decontamination. Project Justification The 2016 needs assessment report identified that the Chestnut Fire Station requires a significant seismic retrofit/remodel and numerous upgrades to be compliant with the Essential Services Buildings Seismic Safety Act (ESBSSA). Other recommended improvements include: •Day room and kitchen improvements •Accommodations for two companies and all genders •Expansion of restroom facilities •Addition of a fitness room •Addition of a decontamination room •Expansion and improved ventilation of the turnout room for PPE •Expanded storage areas for equipment and medical supplies •Addition of a reception area for the public •Addition of ADA-compliant parking for the public Master Planning Documents This project is recommended in the 2016 Fire Department needs assessment report. 159DRAFT Back to Charter Table of Contents 10.1 p. 609 of 794 CITY OF GILROY FUNDED 2024-2028 CAPITAL IMPROVEMENT PROGRAM Project Funding (Fire) (900590) Project Costs Total Prior FY24 FY25 FY26 FY27 FY28 Beyond 5 Years Project Total Design $250,000 $330,000 $580,000 CEQA $60,000 $60,000 Construction $1,250,000 $2,160,000 $3,410,000 Con. Support $450,000 $450,000 Total $250,000 $1,250,000 $3,000,000 $4,500,000 Funding Source Total Prior FY24 FY25 FY26 FY27 FY28 Beyond 5 Years Project Total Equipment Outlay (625) $250,000 $1,250,000 $1,500,000 Unfunded $3,000,000 $3,000,000 Total $250,000 $1,250,000 $3,000,000 $4,500,000 Financial Comments The remodeling portion of this project is funded by the Equipment Outlay (625) Fund. The design phase will be used to further refine the scope and provide more detailed cost estimates of the required improvements. Funding for the seismic retrofit has not yet been identified. Estimated Project Schedule Project Phase Timeline Project Design FY24 to Beyond FY28 Project Advertisement FY24 to Beyond FY28 Project Construction FY25 to Beyond FY28 Project Completion FY25 to Beyond FY28 Ongoing Operational Cost Impact The project will result in a reduction of ongoing maintenance costs. 160DRAFT Back to Charter Table of Contents 10.1 p. 610 of 794 CITY OF GILROY FUNDED 2024-2028 CAPITAL IMPROVEMENT PROGRAM Project Name Las Animas Fire Station Upgrade and Renovation Project No. 900600 Category Facilities: Buildings Department Fire Project Type Renovation Project Manager Fire Chief Council Priorities Maintain and Improve City Infrastructure Location 8383 Wren Avenue Project Description and Purpose This project would involve a seismic retrofit/remodel of the Las Animas Fire Station. A 2016 needs assessment report indicated the Las Animas Fire Station requires a significant seismic retrofit/remodel and numerous upgrades to be compliant with the Essential Services Buildings Seismic Safety Act (ESBSSA). Project Justification The 2016 needs assessment report identified the following areas of concern: (1)aged mechanical systems have exceeded their lifespans, (2) demand on electrical systems have been exceeded, (3) lead and asbestos were common building materials when the station was built, (4) thermostats all contain poisonous mercury, (5) dry rot and termites have led to a decrease in structural stability, (6) built for only one gender, (7) built to accommodate only two personnel on duty, (8) station does not qualify as an “Essential Facility”, (9) no on-site facility to fuel emergency equipment, (10) ability to remain standing after a sizeable seismic event is questionable, (11) lack of proper decontamination areas for medical equipment, (12) no facility to accommodate on duty Division Chiefs overnight, (13) wear and tear due to increased call volume has taken a toll on the station, and (14) privacy is a challenge. Master Planning Documents This project is recommended through the 2016 Fire Department needs assessment report. 161DRAFT Back to Charter Table of Contents 10.1 p. 611 of 794 CITY OF GILROY FUNDED 2024-2028 CAPITAL IMPROVEMENT PROGRAM Project Funding (Fire) (900600) Project Costs Total Prior FY24 FY25 FY26 FY27 FY28 Beyond 5 Years Project Total Design $250,000 $330,000 $580,000 CEQA $60,000 $60,000 Construction $1,250,000 $2,160,000 $3,410,000 Con. Support $450,000 $450,000 Total $250,000 $1,250,000 $3,000,000 $4,500,000 Funding Source Total Prior FY24 FY25 FY26 FY27 FY28 Beyond 5 Years Project Total Equipment Outlay (625) $250,000 $1,250,000 $1,500,000 Unfunded $3,000,000 $3,000,000 Total $250,000 $1,250,000 $3,000,000 $4,500,000 Financial Comments The remodeling portion of this project is funded by the Equipment Outlay (625) Fund. The design phase will be used to further refine the scope and provide more detailed cost estimates of the required improvements. Funding for the seismic retrofit has not yet been identified. Estimated Project Schedule Project Phase Timeline Project Design FY24 to Beyond FY28 Project Advertisement FY24 to Beyond FY28 Project Construction FY25 to Beyond FY28 Project Completion FY25 to Beyond FY28 Operational Cost Impact The project will result in a reduction of ongoing maintenance costs. 162DRAFT Back to Charter Table of Contents 10.1 p. 612 of 794 CITY OF GILROY FUNDED 2024-2028 CAPITAL IMPROVEMENT PROGRAM Project Name Miller Park Restrooms Electrical Undergrounding Project No. 900620 Category Parks & Trails: Buildings Department Public Works: Parks Project Type Replacement Project Manager Deputy Director Public Works Council Priorities Maintain and Improve City Infrastructure Location 7851 Carmel Street Project Description and Purpose The Miller Park restrooms have inadequate above ground electrical service that extends approximately 30 feet from a nearby alley to a temporary construction electrical service. The electrical service is then wired underground from the temporary electrical service to the restrooms. This project would complete the 2017 Miller Park Restroom Replacement Project by fully undergrounding the electrical service. Project Justification Construction of the Miller Park restrooms was partially funded with federal funds. Park projects which receive any federal funding are required to have all overhead utilities undergrounded , per State and Federal regulations. Master Planning Documents This project is not listed in a master plan document. 163DRAFT Back to Charter Table of Contents 10.1 p. 613 of 794 CITY OF GILROY FUNDED 2024-2028 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public Works) (900620) Project Costs Total Prior FY24 FY25 FY26 FY27 FY28 Beyond 5 Years Project Total Design $11,000 $11,000 Construction $79,100 $79,100 Con. Support $7,700 $7,700 Total $97,800 $97,800 Funding Source Total Prior FY24 FY25 FY26 FY27 FY28 Beyond 5 Years Project Total General Fund (100) $97,800 $97,800 Total $97,800 $97,800 Financial Comments This project will be funded by the General Fund (100). Estimated Project Schedule Project Phase Timeline Project Design FY24 Project Advertisement FY24 Project Construction FY24 Project Completion FY24 Ongoing Operational Cost Impact This project will reduce operating costs because it will eliminate vandalism repairs to the temporary electrical service. 164DRAFT Back to Charter Table of Contents 10.1 p. 614 of 794 CITY OF GILROY FUNDED 2024-2028 CAPITAL IMPROVEMENT PROGRAM Project Name Old Gilroy Street at Railroad Crossing Sewer Replacement Project No. 900720 Category Wastewater: Sewer Collection Department Public Works: Engineering Project Type Rehabilitation Project Manager CIP Engineer Council Priorities Maintain and Improve City Infrastructure Location Old Gilroy Street at Railroad Crossing Project Description and Purpose This project will replace and upgrade 238 linear feet of existing 12” sewer pipe to a 15” sewer pipe along the alley near the railroad crossing at Old Gilroy Street. This section was previously upgraded, but operation crews recommended this section to be up-sized again for increased capacity. This project is part of three segments to be replaced in this subtrunk. Project Justification This portion of the subtrunk has a high likelihood of surcharging during wet weather conditions. Other portions of the subtrunk were replaced per the recommendation of the 1993 Sewer Master Plan. Three portions of this subtrunk are recommended for replacement. Master Planning Documents This project is included in the 2023 Sewer System Master Plan. Project Area Old Gilroy St 165DRAFT Back to Charter Table of Contents 10.1 p. 615 of 794 CITY OF GILROY FUNDED 2024-2028 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public Works) (900720) Project Costs Total Prior FY24 FY25 FY26 FY27 FY28 Beyond 5 Years Project Total Design $106,700 $106,700 CEQA $2,200 $2,200 Construction $429,000 $429,000 Con. Support $49,500 $49,500 Total $587,400 $587,400 Funding Source Total Prior FY24 FY25 FY26 FY27 FY28 Beyond 5 Years Project Total Sewer (700) $587,400 $587,400 Total $587,400 $587,400 Financial Comments This project will be funded by the Sewer Fund (700). Estimated Project Schedule Project Phase Timeline Project Design FY28 Project Advertisement FY28 Project Construction FY28 Project Completion FY28 Ongoing Operational Cost Impact There are no operational costs associated with this project, and it may reduce future maintenance costs. 166DRAFT Back to Charter Table of Contents 10.1 p. 616 of 794 CITY OF GILROY FUNDED 2024-2028 CAPITAL IMPROVEMENT PROGRAM Project Name Martin and Railroad Water Line Replacement Project No. 900730 Category Water: Distribution Department Public Works: Engineering Project Type Replacement Project Manager CIP Engineer Council Priorities Maintain and Improve City Infrastructure Location Martin Street b etween Monterey St and Railroad St Project Description and Purpose This project would upgrade water lines to ensure adequate water pressure for fire protection during fire emergencies. This project will upgrade approximately 400 feet of 4” pipe to 6” pipe on Martin Street between Monterey Street and Railroad Street. This alignment crosses under two sets of railroad tracks. As a result, the project will include costs for coordination with Union Pacific Railroad Company and associated permitting fees. Project Justification The Fire Marshal has indicated the water pressures in this area require this project to allow for new construction and provide sufficient pressure for Fire Operations. Master Planning Documents This project supports the 2023 Water System Master Plan. Martin St Monterey St Railroad St 167DRAFT Back to Charter Table of Contents 10.1 p. 617 of 794 CITY OF GILROY FUNDED 2024-2028 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public Works) (900730) Project Costs Total Prior FY24 FY25 FY26 FY27 FY28 Beyond 5 Years Project Total Design $198,000 $198,000 CEQA $1,100 $1,100 Construction $1,035,000 $1,035,000 Con. Support $137,500 $137,500 Total $1,371,600 $1,371,600 Funding Source Total Prior FY24 FY25 FY26 FY27 FY28 Beyond 5 Years Project Total Water (705) $1,371,600 $1,371,600 Total $1,371,600 $1,371,600 Financial Comments This project will be funded by the Water Fund (705). Estimated Project Schedule Project Phase Timeline Project Design FY28 Project Advertisement FY28 Project Construction FY28 Project Completion FY28 Ongoing Operational Cost Impact This project’s operational costs would be nominal. 168DRAFT Back to Charter Table of Contents 10.1 p. 618 of 794 CITY OF GILROY FUNDED 2024-2028 CAPITAL IMPROVEMENT PROGRAM Project Name Monterey – Leavesley to Ronan Water Line Replacement Project No. 900740 Category Water: Distribution Department Public Works: Engineering Project Type Replacement Project Manager CIP Engineer Council Priorities Maintain and Improve City Infrastructure Location Monterey Road between Leavesley Rd and Ronan Ave Project Description and Purpose This project would upgrade a deteriorating 4” cast iron water line with a 12” ductile iron pipe on Monterey Road from Leavesley Road to the end of the 4” line. The actual limits of the work will not be known until the project area can be potholed. North of Ronan Avenue, the existing line is 12”. To be conservative, it is estimated that the project limits will extend 2,450 feet to Ronan Avenue. The existing line, which currently runs under curb, gutter, and sidewalk, will be abandoned. Project Justification The 4” line should be replaced because of its deteriorating condition and the restriction of flow due to its location between two 12” lines. This project will also improve fire flow for this predominantly commercial area between Leavesley Road and Cohansey Avenue. Master Planning Documents This project is not included in the 2023 Water System Master Plan. Monterey Rd Project Area Leavesley Rd 169DRAFT Back to Charter Table of Contents 10.1 p. 619 of 794 CITY OF GILROY FUNDED 2024-2028 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public Works) (900740) Project Costs Total Prior FY24 FY25 FY26 FY27 FY28 Beyond 5 Years Project Total Pre-Design $33,736 $33,736 Design $770,869 $770,869 CEQA $16,868 $16,868 Construction $4,070,000 $4,070,000 Con. Support $581,900 $581,900 Total $821,473 $4,651,900 $5,473,373 Funding Source Total Prior FY24 FY25 FY26 FY27 FY28 Beyond 5 Years Project Total Water (705) $821,473 $4,651,900 $5,473,373 Total $821,473 $4,651,900 $5,473,373 Financial Comments This project will be funded by the Water Fund (705). Estimated Project Schedule Project Phase Timeline Project Design FY25 Project Advertisement FY25 Project Construction FY26 Project Completion FY26 Ongoing Operational Cost Impact This project’s operational costs would be nominal. 170DRAFT Back to Charter Table of Contents 10.1 p. 620 of 794 CITY OF GILROY FUNDED 2024-2028 CAPITAL IMPROVEMENT PROGRAM Photo Source: https://www.sharksiceatsanjose.com/ Project Name Gilroy Ice Center Project No. EN2402 Category Engineering: Master Plans Department Public Works: Engineering Project Type New Project Manager City Engineer Council Priorities Economic Development, Maintain and Improve City Infrastructure Location Gilroy Sports Park Project Description and Purpose This project will design and install the needed infrastructure for the future Gilroy Ice Center located at the Gilroy Sports Park. Expected work includes design, environmental, and construction for site grading, installation of the site stormwater collection system and stormwater treatment facilities, sewer collection, water service distribution, and joint trench. The project also includes the design and construction of traffic signal improvements at the entrance to the Sports Park at the Monterey Road/Monterey Frontage Road intersection. Construction of the ice center facility will be implemented through a Design-Build contract. Project Justification The proposed facility would be a great opportunity for economic development and has the potential to heighten the City’s position in the region as a destination location and increase travel and tourism to Gilroy. The ice rink facility would likely include opportunities for a variety of sporting programs and ice hockey events. The project would provide recreational opportunities for all Gilroy residents and those travelling to Gilroy for tournaments, competitions, and other events. Master Planning Documents The development of the Gilroy Ice Center is consistent with the Council goals related to making Gilroy a Recreation Destination. 171DRAFT Back to Charter Table of Contents 10.1 p. 621 of 794 CITY OF GILROY FUNDED 2024-2028 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public Works) (EN2402) Project Costs Total Prior FY24 FY25 FY26 FY27 FY28 Beyond 5 Years Project Total Design $1,148,400 $1,148,400 Design-Build (Facility) $12,500,000 $12,500,000 $25,000,000 CEQA $20,900 $20,900 Construction (Infrastructure) $3,861,000 $3,861,000 Con. Support $552,200 $552,200 Total $13,669,300 $16,913,200 $30,582,500 Funding Source Total Prior FY24 FY25 FY26 FY27 FY28 Beyond 5 Years Project Total Public Facilities (440) $638,793 $941,107 $1,579,900 Public Facilities (440)(Bond Proceeds) $12,500,000 $12,500,000 $25,000,000 TIF (425) $530,507 $3,472,093 $4,002,600 Total $13,669,300 $16,913,200 $30,582,500 Financial Comments Site work will be funded by the Public Facilities Fund (440) and traffic signal work will be funded by the TIF Fund (425). Funding for the ice center facility will be provided through bond proceeds. Estimated Project Schedule Project Phase Timeline Project Design FY24 – FY25 Project Advertisement FY24 – FY25 Project Construction FY24 – FY25 Project Completion FY24 – FY25 Ongoing Operational Cost Impact There will be on-going operational costs for the site including storm, sewer, water, and signal maintenance. The City will contract with an external operator who will be responsible for the ongoing maintenance and repair as an operating expense of the facility. 172DRAFT Back to Charter Table of Contents 10.1 p. 622 of 794 CITY OF GILROY FUNDED 2024-2028 CAPITAL IMPROVEMENT PROGRAM Project Name Corporation Yard EV And EV Charging Project No. EN2403 Category Facilities: Building Systems Department Public Works: Facilities Project Type New Project Manager Deputy Director Public Works Council Priorities Maintain and Improve City Infrastructure Location 613 Old Gilroy Street Project Description and Purpose City staff is working with Silicon Valley Clean Energy’s (SVCE) Consultant to identify opportunities for energy resilience that could be implemented by the City. The Consultant developed an overview report of resiliency strategies to inform the selection of a CapEx project by the City. Some of the determining factors to identify eligible projects included an overview of commonly available technology, design and implementation considerations, potential cost ranges and relevant case studies. The Consultant prepared a Resilience Strategies Overview Report and Feasibility Assessment (FA) for the project. The assessment provided an understanding of the requirements of a given strategy to determine opportunities for implementation. The FA identified a combination of grid- independent electric vehicle charging stations (EVCS) and electric utility vehicles (EV) as the optimal usage of funding for this grant. Four grid independent EVCS and one vehicle option was assessed (although multiple vehicle options were considered). City staff will evaluate and select a combination of EVCS and EVs to provide the best value and practicality. Project Justification Silicon Valley Clean Energy (SVCE) launched its Community Energy Resilience Program in 2020 in partnership with and through the support of its Member Agencies and local stakeholders. The program is a $5.15 million investment to support community energy resilience planning efforts, build capacity, and develop local energy resilience projects at local critical community facilities. Master Planning Documents This project is not included in any master planning documents. Photo: https://svcleanenergy.org/ev -charging-assist/ 173DRAFT Back to Charter Table of Contents 10.1 p. 623 of 794 CITY OF GILROY FUNDED 2024-2028 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public Works) (EN2403) Project Costs Total Prior FY24 FY25 FY26 FY27 FY28 Beyond 5 Years Project Total Planning/Design CEQA Construction $269,246 $269,246 Con. Support Total $269,246 $269,246 Funding Source Total Prior FY24 FY25 FY26 FY27 FY28 Beyond 5 Years Project Total Capital Projects (400) $269,246 $269,246 Total $269,246 $269,246 Financial Comments This project will be funded from the Capital Projects Fund (400). These funds will be reimbursed with grant funding. The City of Gilroy has been approved for grant funding in the amount of $261,692 through the Silicon Valley Clean Energy (SVCE) Community Resilience Program. The project also included a Planning Grant in the amount of $52,339 which was administered by and paid for via SVCE. The Planning Grant was used to pay a consultant to prepare a Resilience Strategies Overview Report and Feasibility Assessment (FA) for the project. An unused portion of the Planning Grant ($7,554) was rolled over to the CapEx project, providing the City with a total of $269,246 in grant funding for construction. Estimated Project Schedule Project Phase Timeline Project Design FY23 Project Advertisement FY24 Project Construction FY24 Project Completion FY24 Ongoing Operational Cost Impact Ongoing operational costs will include the cost of the electricity to charge City vehicles and any associated subscription fees with the EV charging station supplier. 174DRAFT Back to Charter Table of Contents 10.1 p. 624 of 794 CITY OF GILROY FUNDED 2024-2028 CAPITAL IMPROVEMENT PROGRAM Project Name Cherry Blossom Apartments Reroofing Project No. FC2401 Category Facilities: Building Systems Department Facilities Project Type Replacement Project Manager Facilities Manager Council Priorities Maintain and Improve City Infrastructure Location 7259 Monterey Street Project Description and Purpose The Cherry Blossom Apartment’s flat roof flexes when walked on and has leaks in some areas. Temporary roof repairs have been made, but this roof needs to be replaced. The roof is of unknown age, but because of its current condition, the underlayment needs to be removed and replaced and new roofing installed. Project Justification The Cherry Blossom Apartments provide one- and two-bedroom affordable apartment units to the general population and supportive services to one unit. This facility would be impacted by roof leaks should they occur in the future given the age of the roof. Master Planning Documents This project is not listed in any master plan document. 175DRAFT Back to Charter Table of Contents 10.1 p. 625 of 794 CITY OF GILROY FUNDED 2024-2028 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public Works) (FC2401) Project Costs Total Prior FY24 FY25 FY26 FY27 FY28 Beyond 5 Years Project Total Design $17,600 $17,600 Construction $180,000 $180,000 Con. Support $14,300 $14,300 Total $211,900 $211,900 Funding Source Total Prior FY24 FY25 FY26 FY27 FY28 Beyond 5 Years Project Total CDBG (245) $211,900 $211,900 Total $211,900 $211,900 Financial Comments This project will be funded by the Community Development Block Grant (CDBG) Fund (245). Estimated Project Schedule Project Phase Timeline Project Design FY26 Project Advertisement FY26 Project Construction FY26 Project Completion FY26 Ongoing Operational Cost Impact This project address maintenance needs. There are no operational costs associated with this project. Costs may decrease if leaks are avoided. 176DRAFT Back to Charter Table of Contents 10.1 p. 626 of 794 CITY OF GILROY FUNDED 2024-2028 CAPITAL IMPROVEMENT PROGRAM Project Name Santa Teresa Fire District - Temporary Fire Station Project No. FR2401 Category Facilities: Buildings Department Fire Project Type New Project Manager Fire Chief Council Priorities Maintain and Improve City Infrastructure Location Christmas Hill Park Ranch Site Project Description and Purpose This project would construct a temporary fire station on city-owned property near the Christmas Hill Park Ranch Site (adjacent to the TEEC building) to serve the Santa Teresa fire district. The structure will be a modular building and will include sleeping quarters, an office, a shower, and a kitchen to allow for 24-hour staffing. Project Justification The project will allow for improved emergency response times for the Santa Teresa fire district until a permanent fire station can be built. Master Planning Documents This project is not included in any master plan document. However, the permanent fire station was identified in the Glen Loma Ranch Development EIR. Project Location 177DRAFT Back to Charter Table of Contents 10.1 p. 627 of 794 CITY OF GILROY FUNDED 2024-2028 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public Works) (FR2401) Project Costs Total Prior FY24 FY25 FY26 FY27 FY28 Beyond 5 Years Project Total Design $17,310 $17,310 Construction $444,580 $444,580 Con. Support Total $17,310 $444,580 $461,890 Funding Source Total Prior FY24 FY25 FY26 FY27 FY28 Beyond 5 Years Project Total Capital Projects (400) $17,310 $444,580 $461,890 Total $17,310 $444,580 $461,890 Financial Comments This project will be funded by the Capital Projects Fund (400). Estimated Project Schedule Project Phase Timeline Project Design FY24 Project Advertisement FY24 Project Construction FY24 Project Completion FY24 Ongoing Operational Cost Impact The operational costs of this project are unknown at this time. 178DRAFT Back to Charter Table of Contents 10.1 p. 628 of 794 CITY OF GILROY FUNDED 2024-2028 CAPITAL IMPROVEMENT PROGRAM Examples of fire-resistant restroomshttps://modularconnecti ons.com/restrooms-park-facilities/ Project Name Citywide Park Restroom Reroofing/Rehabilitation Project No. PK2 401 Category Parks and Trails: Buildings Department Public Works: Parks Project Type Replacement Project Manager Deputy Director Public Works Council Priorities Maintain and Improve City Infrastructure Location Citywide Project Description and Purpose The Citywide Park Restroom Reroofing/Rehabilitation project would replace approximately 32 park restrooms throughout the City with restrooms equipped with fire retardant roofs and durable, fire- resistant building materials. It is anticipated the first restrooms would be installed at Christmas Hill Park and Las Animas Veterans Memorial Park. Project Justification The City’s public restrooms have become increasingly challenging to maintain due to growing incidents of vandalism. This has caused safety concerns for park users and has increased maintenance costs and staff time. Master Planning Documents This project provides for well-maintained parks which is the focus of the Parks and Recreation Systems Master Plan. 179DRAFT Back to Charter Table of Contents 10.1 p. 629 of 794 CITY OF GILROY FUNDED 2024-2028 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public Works) (PK2401) Project Costs Total Prior FY24 FY25 FY26 FY27 FY28 Beyond 5 Years Project Total Pre-Design Design $35,000 $35,000 $35,000 $35,000 $35,000 $175,000 Construction $315,000 $315,000 $315,000 $315,000 $315,000 $1,575,000 Con. Support Total $350,000 $350,000 $350,000 $350,000 $350,000 $1,750,000 Funding Source Total Prior FY24 FY25 FY26 FY27 FY28 Beyond 5 Years Project Total General Fund (100) $350,000 $350,000 $350,000 $350,000 $350,000 $1,750,000 Total $350,000 $350,000 $350,000 $350,000 $350,000 $1,750,000 Financial Comments This project will be funded by the General Fund (100). Estimated Project Schedule Project Phase Timeline Project Design FY24 – FY28 Project Advertisement FY24 – FY28 Project Construction FY24 – FY28 Project Completion FY24 – FY28 Ongoing Operational Cost Impact This project will reduce maintenance costs for the City’s parks. 180DRAFT Back to Charter Table of Contents 10.1 p. 630 of 794 CITY OF GILROY FUNDED 2024-2028 CAPITAL IMPROVEMENT PROGRAM Project Name Master Plan Projects – Sewer Improvements Project No. SW2401 Category Wastewater: Sewer Collection Department Public Works: Engineering Project Type New Project Manager City Engineer Council Priorities Maintain and Improve City Infrastructure Location Citywide Project Description and Purpose The Master Plan Projects – Sewer Improvements Project includes 15 individual projects in 6 system areas throughout the City. The purpose of these projects is to mitigate existing deficiencies in the City’s sewer system and implement improvements to service anticipated future growth throughout the City. The projects include pipeline replacements as well as new pipeline improvements. The projects in each subtrunk system area are listed below: •Santa Teresa - Long Meadow Subtrunk – 1 Replacement •Welburn Subtrunk – 2 Replacements •Forest-Swanston Subtrunk – 2 Replacements •Old Gilroy Subtrunk – 2 Replacements •Uvas Park Subtrunk – 5 Replacements and 1 New •Thomas Subtrunk – 2 Replacements Project Justification These improvements are identified in the 2023 Sewer System Master Plan, which documents existing system facilities, acceptable hydraulic performance criteria, and projected wastewater flows consistent with the Urban Planning Area. The plan also included the development and calibration of the City’s GIS-based hydraulic sewer collection system model. Master Planning Documents These improvements are included in the 2023 Sewer System Master Plan. 181DRAFT Back to Charter Table of Contents 10.1 p. 631 of 794 CITY OF GILROY FUNDED 2024-2028 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public Works) (SW2401) Project Costs Total Prior FY24 FY25 FY26 FY27 FY28 Beyond 5 Years Project Total Design $204,965 $215,213 $225,974 $237,273 $249,136 $1,132,561 CEQA $10,248 $10,761 $11,299 $11,864 $12,457 $56,628 Construction $655,888 $688,682 $723,117 $759,272 $797,236 $3,624,195 Con. Support $1,800,897 $1,890,942 $1,985,489 $2,084,763 $2,189,001 $9,951,091 Total $2,671,998 $2,805,598 $2,945,878 $3,093,172 $3,247,830 $14,764,476 Funding Source Total Prior FY24 FY25 FY26 FY27 FY28 Beyond 5 Years Project Total Sewer (700) $1,647,173 $1,729,532 $1,816,008 $1,906,809 $2,002,149 $9,101,671 Sewer Development Impact (430) $1,024,825 $1,076,066 $1,129,870 $1,186,363 $1,245,681 $5,662,805 Total $2,671,998 $2,805,598 $2,945,878 $3,093,172 $3,247,830 $14,764,476 Financial Comments This project will be funded by the Sewer Fund (700) and the Sewer Development Impact Fund (430). Estimated Project Schedule Project Phase Timeline Project Design Ongoing Project Advertisement Ongoing Project Construction Ongoing Project Completion Ongoing Ongoing Operational Cost Impact The operational costs associated with this project would be nominal. 182DRAFT Back to Charter Table of Contents 10.1 p. 632 of 794 CITY OF GILROY FUNDED 2024-2028 CAPITAL IMPROVEMENT PROGRAM Project Name Joint Morgan Hill-Gilroy Trunk Line Repairs Project No. SW2402 Category Wastewater: Sewer Collection Department Public Works: Engineering Project Type Rehabilitation Project Manager CIP Engineer Council Priorities Maintain and Improve City Infrastructure Location Various Project Description and Purpose The Master Plan Projects – Joint Trunk Sewer Improvements Project includes 8 projects in the Joint Trunk Pipeline between the Cities of Gilroy and Morgan Hill. The purpose of these projects is to mitigate existing deficiencies in the City’s sewer system joint trunk pipeline. The projects include emergency to intermediate pipeline and manhole repairs. The projects are listed below: •Emergency/Immediate Pipeline Repairs – 5 Projects at various locations •Emergency/Immediate Manhole Repairs – 40 Projects at various locations •Intermediate Pipeline Repairs – Various locations Project Justification These improvements are identified in the 2023 Sewer System Master Plan, which documents existing system facilities, acceptable hydraulic performance criteria, and projected wastewater flows consistent with the Urban Planning Area. The plan also included the development and calibration of the City’s GIS-based hydraulic sewer collection system model. Master Planning Documents These improvements are included in the 2023 Sewer System Master Plan. 183DRAFT Back to Charter Table of Contents 10.1 p. 633 of 794 CITY OF GILROY FUNDED 2024-2028 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public Works) (SW2402) Project Costs Total Prior FY24 FY25 FY26 FY27 FY28 Beyond 5 Years Project Total Design $927,783 $4,060,287 $4,988,070 CEQA $46,391 $203,014 $249,405 Construction $2,351,933 $12,992,918 $15,344,851 Construction Support $551,234 $3,045,215 $3,596,450 Total $3,877,342 $20,301,435 $24,178,777 Funding Source Total Prior FY24 FY25 FY26 FY27 FY28 Beyond 5 Years Project Total Sewer (700) $1,938,671 $10,150,718 $12,089,389 Morgan Hill $1,938,671 $10,150,718 $12,089,389 Total $3,877,342 $20,301,435 $24,178,778 Financial Comments The costs for projects on the joint Morgan Hill/Gilroy Trunk Line are shared 50%-50% between Morgan Hill and Gilroy. Coordination with Morgan Hill will be required to ensure they have sufficient funding to cover their 50% when the projects are considered. The Gilroy portion of the project work will be funded out of the Sewer Fund (700). The Emergency projects have been funded in FY24. The Intermediate need projects have been pushed out beyond 5 years. Estimated Project Schedule Project Phase Timeline Project Design FY24 and Beyond FY28 Project Advertisement FY24 and Beyond FY28 Project Construction FY24 and Beyond FY28 Project Completion FY24 and Beyond FY28 Ongoing Operational Cost Impact The operational costs associated with this project would be nominal. 184DRAFT Back to Charter Table of Contents 10.1 p. 634 of 794 CITY OF GILROY FUNDED 2024-2028 CAPITAL IMPROVEMENT PROGRAM Project Name Master Plan Projects – Water Improvements Project No. WT2401 Category Water: Distribution Department Public Works: Engineering Project Type New Project Manager City Engineer Council Priorities Maintain and Improve City Infrastructure Location Citywide Project Description and Purpose The Master Plan Projects – Water System Improvements Project includes 26 individual projects throughout the City. The purpose of these projects is to mitigate existing deficiencies in the City’s water system and implement improvements to service anticipated future growth throughout the City. The projects include pipeline replacements, new pipeline improvements, groundwater well improvements, and storage reservoir improvements. The number and types of projects in each category are summarized below: •Pipeline Improvements - 13 Replacements and 9 New •Storage Reservoir Improvements - 1 New •Groundwater Well Improvements - 3 New Project Justification These improvements are identified in the City of Gilroy 2023 Water System Master Plan, which documents existing distribution system facilities, acceptable hydraulic performance criteria, and projected water demands consistent with the Urban Planning Area. The plan also included the development of the City’s GIS-based hydraulic water model. Master Planning Documents These improvements are included in the 2023 Water System Master Plan. 185DRAFT Back to Charter Table of Contents 10.1 p. 635 of 794 CITY OF GILROY FUNDED 2024-2028 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public Works) (WT2 401) Project Costs Total Prior FY24 FY25 FY26 FY27 FY28 Beyond 5 Years Project Total Design $914,588 $960,317 $9,628,695 $11,503,600 CEQA $45,729 $48,016 $481,441 $575,187 Construction $2,926,682 $3,073,016 $30,811,810 $36,811,508 Con. Support $685,941 $720,238 $7,221,510 $8,627,689 Total $4,572,941 $4,801,587 $48,143,457 $57,517,985 Funding Source Total Prior FY24 FY25 FY26 FY27 FY28 Beyond 5 Years Project Total Water (705) $1,687,487 $1,771,861 $17,765,708 $21,225,056 Water Development Impact (435) $2,885,454 $3,029,726 $30,377,749 $36,292,928 Total $4,572,941 $4,801,587 $48,143,457 $57,517,985 Financial Comments This project will be funded by the Water Fund (705) and Water Development Impact Fund (435). Estimated Project Schedule Project Phase Timeline Project Design FY27 – Beyond 5 Years Project Advertisement FY27 – Beyond 5 Years Project Construction FY27 – Beyond 5 Years Project Completion FY27 – Beyond 5 Years Ongoing Operational Cost Impact The operational costs associated with this project would be nominal. 186DRAFT Back to Charter Table of Contents 10.1 p. 636 of 794 Appendix B – Unfunded CIP Projects (Recommended Beyond FY28) 187DRAFT Back to Main Table of Contents 10.1 p. 637 of 794 This page intentionally left blank 188DRFT Back to Main Table of Contents 10.1 p. 638 of 794 CITY OF GILROY UNFUNDED 2024-2028 CAPITAL IMPROVEMENT PROGRAM Project Name Rancho Hills Development Concrete Repairs Project No. 800010 Category Streets: Curbs & Sidewalks Department Public Works: Engineering Project Type Rehabilitation Project Manager CIP Engineer Council Priorities Maintain and Improve City Infrastructure Location Rancho Hills Neighborhood Project Description and Purpose This project will replace sidewalks and curb ramps in the Rancho Hills Area, which display spalling concrete (i.e., pieces of concrete flaking or breaking off). The City reached a settlement with the construction company responsible for defective work in four housing tracts. The construction company paid $380,000 towards the repair of the sidewalks and curb ramps. The Public Works Department issued a bid for this work in the spring of 2020. In March 2020, the City Council awarded construction of this project to EF&S Concrete, Inc. Construction of the contract was completed in summer 2020. The bid prices and funding did not allow for the bid of the fourth tract (Tract 8627). Therefore, tract four will remain in need of sidewalk and curb ramp repair work until new funding is identified. The remaining work includes replacement of approximately 9,000 square feet (SF) of sidewalk, 12,000 SF of driveway, 4,700 linear feet of curb and gutter, and some curb ramps. Project Justification The concrete in this area was not properly constructed and is in need of repair. In their current condition, these sidewalks pose a potential safety hazard due to the uneven surfaces. Master Planning Documents This project is not listed in any master plan document. The project is consistent with a number of General Plan goals and policies including correcting deficiencies and ensuring that pedestrian facilities serve the function they are intended to serve while protecting the character of residential neighborhoods. 189DRAFT Back to Charter Table of Contents 10.1 p. 639 of 794 CITY OF GILROY UNFUNDED 2024-2028 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public Works) (800010) Project Costs Total Prior FY24 FY25 FY26 FY27 FY28 Beyond 5 Years Project Total Design $117,700 $117,700 Construction $408,000 $961,000 $1,369,000 Con. Support $158,400 $158,400 Total $408,000 $1,237,100 $1,645,100 Funding Source Total Prior FY24 FY25 FY26 FY27 FY28 Beyond 5 Years Project Total Revolving Deposit Fund $408,000 $408,000 Unfunded $1,237,100 $1,237,100 Total $408,000 $1,237,100 $1,645,100 Financial Comments The first phase of this project was funded using money from the lawsuit settlement. Unfortunately, the funding from the settlement was not adequate to repair the poorly constructed sidewalk within all the impacted tracts. The sidewalk improvements within one tract, subdivision 8627, will need to be funded separately. At this time, no funding is anticipated within the next five years. Estimated Project Schedule Project Phase Timeline Project Design Beyond FY28 Project Advertisement Beyond FY28 Project Construction Beyond FY28 Project Completion Beyond FY28 Ongoing Operational Cost Impact There are no ongoing operational costs associated with this project. 190DRAFT Back to Charter Table of Contents 10.1 p. 640 of 794 CITY OF GILROY UNFUNDED 2024-2028 CAPITAL IMPROVEMENT PROGRAM Project Name Corp Yard Stormwater Compliance Improvements Project No. 800030 Category Engineering: Stormwater Compliance Department Public Works: Engineering Project Type New Project Manager CIP Engineer Council Priorities Maintain and Improve City Infrastructure Location 613 Old Gilroy Street Project Description and Purpose This project would implement stormwater capturing and treatment improvements at the City’s Corporation Yard to allow compliance with the State Water Resources Control Board Phase II National Pollutant Discharge Elimination System (NPDES) Stormwater Permit (MS4 General Permit). Improvements may include structures for covering stored materials, vehicles, and equipment, storm drain inserts, and infiltration trenches to protect against stormwater borne pollutants and hazardous materials spills Project Justification The City’s Corporation Yard is considered a hotspot facility (Provision E.11.d) under the jurisdiction of the NPDES MS4 General Permit Regional Water Quality Control Board Order No.2013-0001-DWQ effective on July 1, 2013. On February 8, 2016, the Central Coast Water Board issued the City a Notice of Violation of the post-construction SWMP element of the MS4 General Permit. It was determined the City’s Corporation Yard is in violation of the MS4 General Permit Good Housekeeping provisions and should implement appropriate controls of pollution and Best Management Practices. City staff implemented temporary compliance measures until the project was constructed. Master Planning Documents This project is necessary for proper stewardship of facilities and compliance the Central Coast Water Board. Flood control, drainage, and water quality mitigation measures are included in the City’s General Plan Environmental Impact Report (EIR). Project Site US 101 Old Gilroy St DRAFT191 Back to Charter Table of Contents 10.1 p. 641 of 794 CITY OF GILROY UNFUNDED 2024-2028 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public Works) (800030) Project Costs Total Prior FY24 FY25 FY26 FY27 FY28 Beyond 5 Years Project Total Pre-Design Design $194,980 $194,980 CEQA $4,400 $4,400 Construction $1,710,000 $1,710,000 Con. Support $115,000 $115,000 Total $2,024,380 $2,024,380 Funding Source Total Prior FY24 FY25 FY26 FY27 FY28 Beyond 5 Years Project Total Unfunded $2,024,380 $2,024,380 Total $2,024,380 $2,024,380 Financial Comments This project is currently unfunded. Estimated Project Schedule Project Phase Timeline Pre-Design FY20 Design Beyond FY28 Construction Beyond FY28 Ongoing Operational Cost Impact Ongoing maintenance and operational costs for the project will be approximately $18k per year. This includes costs for maintenance of the on-site storm drainage inlets, infiltration trench and structure preservation. DRAFT192 Back to Charter Table of Contents 10.1 p. 642 of 794 CITY OF GILROY UNFUNDED 2024-2028 CAPITAL IMPROVEMENT PROGRAM Project Name Automall Parkway Pavement Rehabilitation Project No. 800040 Category Streets: Pavement Department Public Works: Engineering Project Type Rehabilitation Project Manager CIP Engineer Council Priorities Maintain and Improve City Infrastructure Location Automall Parkway Project Description and Purpose The project includes: pavement rehabilitation, repair and replacement of deteriorated curb and gutter, reconstruction of approximately 20 curb ramps, drainage and striping improvements, and the addition of Class II Bike Lanes along Automall Parkway. The project limits include Automall Parkway from the Caltrans right-of-way to the Automall Parkway/Luchessa Avenue intersection. Project Justification This project is important for promoting continued economic growth within the City and for the businesses along these primary access roads (Automall Parkway and Tenth Street). These roadways provide access to a wide variety of commercial and industrial land uses, including the auto dealerships along Automall Parkway. This project supports the City Council’s goals related to promoting economic development within the City, is consistent with the City’s General Plan policies, will improve traffic circulation, and will enhance pedestrian and bicycle safety in the project area. Completion of the project could also lead to further development of the commercial properties along the roadways within the project limits, like the new Evergreen development. Failure to complete this project would result in the continued deterioration of the roadway surface and could increase the likelihood of damage to private vehicles due to poor pavement conditions. Master Planning Documents This project supports the City’s Traffic Circulation Master Plan by providing a safe and well- maintained travel way. The street is also identified in StreetSaver as a failed street in need of reconstruction. Automall Pkwy Chestnut St Tenth St Tenth St To US 101 193DRAFT Back to Charter Table of Contents 10.1 p. 643 of 794 CITY OF GILROY UNFUNDED 2024-2028 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public Works) (800040) Project Costs Total Prior FY24 FY25 FY26 FY27 FY28 Beyond 5 Years Project Total Pre-Design $316,752 $316,752 Design $154,048 $154,048 CEQA $14,300 $14,300 Construction $2,519,000 $2,519,000 Con. Support $359,700 $359,700 Total $316,752 $3,047,048 $3,363,800 Funding Source Total Prior FY24 FY25 FY26 FY27 FY28 Beyond 5 Years Project Total Vehicle Registration Fee (220) $316,752 $316,752 Unfunded $3,047,048 $3,047,048 Total $316,752 $3,047,048 $3,363,800 Financial Comments Although this project is currently unfunded, it has been identified as a high priority project and staff will be pursuing alternative funding sources in an effort to secure funding for this project as soon as possible. Estimated Project Schedule Project Phase Timeline Project Design Beyond FY28 Project Advertisement Beyond FY28 Project Construction Beyond FY28 Project Completion Beyond FY28 Ongoing Operational Cost Impact This project directly addresses maintenance needs. Once completed, this project will require periodic surface maintenance treatments. These treatments will protect the surface from water, extend its life, and reduce long-term maintenance expenses. Treatments typically occur every 5-7 years. 194DRAFT Back to Charter Table of Contents 10.1 p. 644 of 794 CITY OF GILROY UNFUNDED 2024-2028 CAPITAL IMPROVEMENT PROGRAM Project Name Las Animas Park Tennis Court –Fence Repairs Project No. 800120 Category Parks and Trails: Other Structures or Facilities Department Public Works: Parks Project Type Replacement Project Manager Deputy Director Public Works Council Priorities Maintain and Improve City Infrastructure Location Las Animas Veterans Park Project Description and Purpose This project would replace the fences around four of the six tennis courts at Las Animas Park. These 12-foot-tall chain-link fences, which were built in 1974, have sections that are rusted and falling apart. The project would also include replacement of several structural fence poles, which have been weakened due to high winds and heavy use. Project Justification The Las Animas Park tennis courts are heavily used by local residents and the Gilroy Tennis Club (which funds the resurfacing of the courts every few years at no cost to the City). The rusted bottom sections of the galvanized chain-link fences are, practically speaking, beyond repair. Multiple fence contractors have evaluated the fences and recommended replacement instead of continuing repairs. The deficient structural poles could fail during a high-wind storm, which could cause a total failure of the fences and render the tennis courts unusable. In addition to Ensuring Financial Stability, this project also meets the Council’s strategic goals of Providing Opportunities for Meaningful Public Engagement and Ensuring Neighborhoods Benefit Equally from City Services. Master Planning Documents This project supports the City’s Parks & Recreation System Master Plan, which is to pursue a variety of financing mechanisms for acquisition, development, long-term operations, and maintenance of the City’s parks and recreation system. 195DRAFT Back to Charter Table of Contents 10.1 p. 645 of 794 CITY OF GILROY UNFUNDED 2024-2028 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public Works) (800120) Project Costs Total Prior FY24 FY25 FY26 FY27 FY28 Beyond 5 Years Project Total Pre-Design $1,100 $1,100 Design $4,400 $4,400 Construction $111,000 $111,000 Con. Support $7,700 $7,700 Total $124,200 $124,200 Funding Source Total Prior FY24 FY25 FY26 FY27 FY28 Beyond 5 Years Project Total Unfunded $124,200 $124,200 Total $124,200 $124,200 Financial Comments This project is currently unfunded. Estimated Project Schedule Project Phase Timeline Project Design Beyond FY28 Project Advertisement Beyond FY28 Project Construction Beyond FY28 Project Completion Beyond FY28 Ongoing Operational Cost Impact Operational costs should be reduced for several years by removing the need to constantly repair the broken bottom of the fences. 196DRAFT Back to Charter Table of Contents 10.1 p. 646 of 794 CITY OF GILROY UNFUNDED 2024-2028 CAPITAL IMPROVEMENT PROGRAM Project Name Lions Creek Trail West Gap Closure – Kern to Day Project No. 800280 Category Parks and Trails: Trails Department Public Works: Engineering Project Type New Project Manager City Engineer Council Priorities Maintain and Improve City Infrastructure Location Lions Creek – Santa Teresa Blvd/Day Rd to Kern Ave Project Description and Purpose This project would construct a Class I, multi-use trail approximately 4,500 linear feet in length from Santa Teresa Boulevard/Day Road to Kern Avenue along Lions Creek. This trail would provide recreational usage along the creek and pedestrian access between nearby neighborhoods and Christopher High School. The scope of work would include: •Asphalt concrete Class I trail (for bicycles and pedestrians) •ADA-compliant curb cramp at all trail entrances •Concrete retaining wall This project is adjacent to the funded Lions Creek Trail West of Santa Teresa and Day (800270) project. Additional grant funding is being pursued for the Lions Creek Trail. Upon successful award, staff will evaluate both projects and apply the funds to section that provides the most benefit to the community. Project Justification This project was originally approved by Council for design in 2010 as part of three major trail projects in the City (Ronan Channel Trail and two segments of the Lions Creek Trail). However, funds previously allocated for this trail were diverted to the Ronan Channel Trail project for construction and to take full advantage of federal funds that were available. The Lions Creek Trail project, which is currently at the 60% design phase, qualifies for future local and federal grants for the construction phase. Master Planning Documents This project is in conformance with the adopted Trail Master Plan and has already received environmental clearance, which is a prerequisite for permitting. 197DRAFT Back to Charter Table of Contents 10.1 p. 647 of 794 CITY OF GILROY UNFUNDED 2024-2028 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public Works) (800280) Project Costs Total Prior FY24 FY25 FY26 FY27 FY28 Beyond 5 Years Project Total Pre-Design $22,000 $22,000 Design $440,000 $440,000 CEQA $89,100 $89,100 Construction $4,048,000 $4,048,000 Con. Support $367,400 $367,400 Total $4,966,500 $4,966,500 Funding Source Total Prior FY24 FY25 FY26 FY27 FY28 Beyond 5 Years Project Total Unfunded $4,966,500 $4,966,500 Total $4,966,500 $4,966,500 Financial Comments This project is currently unfunded. This project is on the Measure B Bicycle & Pedestrian Capital Projects 10-year priority project list with a funding amount of $2.72M. This funding is still competitive and would have to be requested. Additional funding would be needed for initial design activities. Estimated Project Schedule Project Phase Timeline Project Design Beyond FY28 Project Advertisement Beyond FY28 Project Construction Beyond FY28 Project Completion Beyond FY28 Ongoing Operational Cost Impact Once completed, this project will require an annual maintenance cost of approximately $16,000 per year. The trail will also require resurfacing (Type II Slurry Seal and Restriping) every 8 years at approximately $35,000 per treatment. 198DRAFT Back to Charter Table of Contents 10.1 p. 648 of 794 CITY OF GILROY UNFUNDED 2024-2028 CAPITAL IMPROVEMENT PROGRAM Project Name Church Street Storm Drain Extension – Seventh to 7233 Church Project No. 800380 Category Storm Drain : Storm Collection Department Public Works: Engineering Project Type New Project Manager CIP Engineer Council Priorities Maintain and Improve City Infrastructure Location Church/Seventh Intersection to 7233 Church Street Project Description and Purpose The purpose of this project is to design and construct approximately 500 linear feet of new 12” storm drain pipe along Church Street from the Church Street/Seventh Street intersection to 7223 Church Street. The project scope includes: •Install 500 linear feet of reinforced concrete pipe •Install catch basins •Connect new pipes to existing storm drain system Project Justification Church Street from Sixth Street to Eighth Street currently does not have a storm drain pipe. The system is designed to accommodate surface flow along the gutter from Sixth Street to Eighth Street. Due to uplifted curb and gutter along this segment, the surface is obstructed which causes temporary flooding at the intersection of Seventh Street and Church Street. The Operations Division has received numerous comments due to the flooding at this location and has had to expend resources. During moderate rain events the flooding has reached Church Street, which experiences relatively high traffic volumes and travel speeds. This type of flooding combined with higher travel speeds can create safety issues such as hydroplaning. Master Planning Documents This project is not in any master plan document. Eighth St Seventh St Church St Project Area 199DRAFT Back to Charter Table of Contents 10.1 p. 649 of 794 CITY OF GILROY UNFUNDED 2024-2028 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public Works) (800380) Project Costs Total Prior FY24 FY25 FY26 FY27 FY28 Beyond 5 Years Project Total Pre-Design Design $53,729 $53,729 CEQA $2,686 $2,686 Construction $171,932 $171,932 Con. Support $40,297 $40,297 Total $268,644 $268,644 Funding Source Total Prior FY24 FY25 FY26 FY27 FY28 Beyond 5 Years Project Total Unfunded $268,644 $268,644 Total $268,644 $268,644 Financial Comments This project is currently unfunded. Estimated Project Schedule Project Phase Timeline Project Design Beyond FY28 Project Advertisement Beyond FY28 Project Construction Beyond FY28 Project Completion Beyond FY28 Ongoing Operational Cost Impact The operational costs associated with this project would be nominal. 200DRAFT Back to Charter Table of Contents 10.1 p. 650 of 794 CITY OF GILROY UNFUNDED 2024-2028 CAPITAL IMPROVEMENT PROGRAM Project Name Gateway Senior Apartments Pedestrian Crossing Safety Improvements Project No. 800730 Category Streets: Traffic Signals Department Public Works: Engineering Project Type New Project Manager CIP Engineer Council Priorities Maintain and Improve City Infrastructure Location Monterey Street between Tenth St and Luchessa Ave Project Description and Purpose This project will install a High-Intensity Activated Crosswalk (HAWK), high visibility crosswalk improvements, and curb ramps to provide a safe pedestrian crossing of Monterey Road in front of the Gateway Senior Apartments. Project Justification The location of the Gateway Senior Apartments currently has challenges and safety issues in terms of the surrounding pedestrian infrastructure along Monterey Street. The project was approved without any adjacent sidewalk improvements. In a February 13, 2020 letter from the US Department of Housing and Urban Development (HUD), the Office of Fair Housing and Equal Opportunity expressed concerns over the lack of pedestrian accessibility in the area. The HAWK improvements would address the accessibility gaps by providing safe pedestrian access to the west side of Monterey Street where there are existing pedestrian facilities that lead to the Downtown. This project meets the City Council goal of Enhancing Public Safety Capabilities. Master Planning Documents This project supports the City’s General Plan goals and policies. These goals and policies include correcting deficiencies and ensuring pedestrian facilities serve the function they are intended to serve. High-Intensity Activated Crosswalk Example 201DRAFT Back to Charter Table of Contents 10.1 p. 651 of 794 CITY OF GILROY UNFUNDED 2024-2028 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public Works) (800730) Project Costs Total Prior FY24 FY25 FY26 FY27 FY28 Beyond 5 Years Project Total Design $48,500 $48,500 CEQA $2,200 $2,200 Construction $442,000 $442,000 Con. Support $41,800 $41,800 Total $48,500 $486,000 $534,500 Funding Source Total Prior FY24 FY25 FY26 FY27 FY28 Beyond 5 Years Project Total CDBG (245) $48,500 $48,500 Unfunded $486,000 $486,000 Total $48,500 $486,000 $534,500 Financial Comments The design of this project has been completed. The construction phase of this project is currently unfunded. Estimated Project Schedule Project Phase Timeline Project Design Beyond FY28 Project Advertisement Beyond FY28 Project Construction Beyond FY28 Project Completion Beyond FY28 Ongoing Operational Cost Impact The operational costs associated with this project would be nominal. 202DRAFT Back to Charter Table of Contents 10.1 p. 652 of 794 CITY OF GILROY UNFUNDED 2024-2028 CAPITAL IMPROVEMENT PROGRAM Project Name Drainage Improvements to Mitigate Minor Flooding Project No. 900030 Category Storm Drain : Storm Collection Department Public Works: Engineering Project Type New Project Manager CIP Engineer Council Priorities Maintain and Improve City Infrastructure Location Citywide Project Description and Purpose This project will address a number of localized flooding issues throughout the City. Public Works Operations has a list of locations where local flooding occurs during heavy rain events. Project Justification Public Works has identified a number of locations throughout the City that experience localized flooding during storm events. A number of these locations affect vehicular travel lanes and pedestrian walkways. Maintenance staff has to address these locations with each storm event, and places advanced warning signage at a number of locations. This is time consuming and costly. Also, to the extent these locations affect the health and safety of the public, the City is obligated to make repairs and/or improvements to the storm drain system. Not doing so could leave the City exposed to liability. Master Planning Documents This project is not listed in any master plan, but provides flood control, drainage, and water quality mitigation measures in support of the 2023 Storm Drainage System Master Plan. Miller Avenue Closure – February 2017 203DRAFT Back to Charter Table of Contents 10.1 p. 653 of 794 CITY OF GILROY UNFUNDED 2024-2028 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public Works) (900030) Project Costs Total Prior FY24 FY25 FY26 FY27 FY28 Beyond 5 Years Project Total Pre-Design $1,100 $1,100 Design $71,500 $71,500 CEQA $1,100 $1,100 Construction $51,000 $51,000 Total $124,700 $124,700 Funding Source Total Prior FY24 FY25 FY26 FY27 FY28 Beyond 5 Years Project Total Unfunded $124,700 $124,700 Total $124,700 $124,700 Financial Comments This project is currently unfunded. Estimated Project Schedule Project Phase Timeline Project Design Beyond FY28 Project Advertisement Beyond FY28 Project Construction Beyond FY28 Project Completion Beyond FY28 Ongoing Operational Cost Impact This project’s operational costs would be nominal. 204DRAFT Back to Charter Table of Contents 10.1 p. 654 of 794 CITY OF GILROY UNFUNDED 2024-2028 CAPITAL IMPROVEMENT PROGRAM Project Name Luchessa Bridge Pedestrian and Bicycle Safety Improvements Project No. 900070 Category Streets: Pavement Markings Department Public Works: Engineering Project Type New Project Manager City Engineer Council Priorities Maintain and Improve City Infrastructure Location Luchessa Avenue between Princevalle and Thomas Project Description and Purpose This project would construct approximately 700 linear feet of pedestrian pathway along westbound Luchessa Avenue between Princevalle Street and Thomas Road. There are currently no sidewalks on either side of this bridge/road segment. The scope of work includes: •Concrete sidewalk •ADA-compliant curb ramps •Raised pedestrian walking surface on the bridge Project Justification The pedestrian route along this segment, which is the shoulder of the road, does not provide a vertical or horizontal separation between vehicles and pedestrians, is not ADA-compliant, and does not meet current safety guidelines. The only feature currently provided between the shoulder and travel way are temporary delineators, which is not the best possible safety measure. The Luchessa Bridge provides the only pedestrian route to Gilroy High School for students that live west of Thomas Road. Master Planning Documents Widening the Luchessa Avenue Bridge to two lanes in each direction is included in the City’s Traffic Circulation Master Plan (TCMP), which would include providing pedestrian facilities on the bridge. In addition, this project is consistent with the City’s General Plan goals and policies which include correcting deficiencies and ensuring pedestrian facilities serve the function they are intended to serve. 205DRAFT Back to Charter Table of Contents 10.1 p. 655 of 794 CITY OF GILROY UNFUNDED 2024-2028 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public Works) (900070) Project Costs Total Prior FY24 FY25 FY26 FY27 FY28 Beyond 5 Years Project Total Pre-Design $4,400 $4,400 Design $82,500 $82,500 CEQA $4,400 $4,400 Construction $707,000 $707,000 Con. Support $78,100 $78,100 Total $876,400 $876,400 Funding Source Total Prior FY24 FY25 FY26 FY27 FY28 Beyond 5 Years Project Total Unfunded $876,400 $876,400 Total $876,400 $876,400 Financial Comments This project is currently unfunded. Staff will continue to pursue state and federal grant opportunities to partially or fully fund this project. Estimated Project Schedule Project Phase Timeline Project Design Beyond FY28 Project Advertisement Beyond FY28 Project Construction Beyond FY28 Project Completion Beyond FY28 Ongoing Operational Cost Impact There are no operational costs associated with this project. This project would reduce maintenance costs as City crews would no longer be required to continuously replace the temporary delineators that are currently installed between the shoulder and travel way. 206DRAFT Back to Charter Table of Contents 10.1 p. 656 of 794 CITY OF GILROY UNFUNDED 2024-2028 CAPITAL IMPROVEMENT PROGRAM Project Name Mantelli/Church Bulb-Out and Crosswalk Improvements Project No. 900090 Category Streets: Other Concrete Features Department Public Works: Engineering Project Type New Project Manager CIP Engineer Council Priorities Maintain and Improve City Infrastructure Location Mantelli Drive and Church Street Project Description and Purpose This project will install improvements to enhance the safety of pedestrians crossing Mantelli Drive at the intersection of Mantelli Drive and Church Street. The scope of work includes: •Install concrete bulb-out at the northwest corner of the intersection •Install ADA-compliant directional curb ramps at the northwest corner of the intersection •Relocate the stop sign at the northwest corner so it is closer to the travel lane Project Justification Staff has received multiple correspondences from residents concerned about pedestrian safety at this skewed intersection, including observations of drivers turning right from southbound Church Street to westbound Mantelli Drive without stopping at the stop sign (i.e., treating it as a “free” right-turn). The crosswalk on the west leg of the intersection is also unusually long due to the skewed geometry of the intersection. These improvements would discourage drivers from treating the southbound right-turn movement as a “free” right-turn. Master Planning Documents This project supports the City’s Traffic Circulation Master Plan by providing a safe and well- maintained travel way. The street is also identified in StreetSaver as a failed street in need of reconstruction. Project Corner 207DRAFT Back to Charter Table of Contents 10.1 p. 657 of 794 CITY OF GILROY UNFUNDED 2024-2028 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public Works) (900090) Project Costs Total Prior FY24 FY25 FY26 FY27 FY28 Beyond 5 Years Project Total Pre-Design $1,100 $1,100 Design $23,100 $23,100 CEQA $2,200 $2,200 Construction $179,000 $179,000 Con. Support $9,900 $9,900 Total $215,300 $215,300 Funding Source Total Prior FY24 FY25 FY26 FY27 FY28 Beyond 5 Years Project Total Unfunded $215,300 $215,300 Total $215,300 $215,300 Financial Comments This project is currently unfunded. Estimated Project Schedule Project Phase Timeline Project Design Beyond FY28 Project Advertisement Beyond FY28 Project Construction Beyond FY28 Project Completion Beyond FY28 Ongoing Operational Cost Impact There are no operational costs associated with this project. 208DRAFT Back to Charter Table of Contents 10.1 p. 658 of 794 CITY OF GILROY UNFUNDED 2024-2028 CAPITAL IMPROVEMENT PROGRAM Project Name Miller/Uvas Creek Trail Pedestrian Improvements Project No. 900100 Category Streets: Curbs & Sidewalks Department Public Works: Engineering Project Type New Project Manager City Engineer Council Priorities Maintain and Improve City Infrastructure Location Miller Avenue and Uvas Creek Trail Project Description and Purpose This project would enhance pedestrian safety at the Miller Avenue/Uvas Park Drive intersection. The scope of work would include: •Install raised concrete crosswalk for levee trail users to cross Miller Avenue •Install concrete sidewalk and retaining wall at the southwest corner of the intersection •Install ADA-compliant curb ramp at the southeast corner of the intersection Project Justification Staff has received multiple comments from residents and the Bicycle and Pedestrian Commission regarding the safety of pedestrians crossing at this intersection. It was reported that drivers are not making a complete stop at the intersection, particularly at the west leg of the intersection. As this intersection serves nearby neighborhoods, Gilroy High School, Solarsano Middle School, and Christmas Hill Park, it is important to investigate and identify possible solutions to enhance safety at this intersection. This project would also provide for ADA-compliant improvements at this intersection. Master Planning Documents This project is not listed in any master plan document, but it is consistent with the City’s General Plan goals and policies. These goals and policies include correcting deficiencies and ensuring pedestrian facilities serve the function they are intended to serve. Miller Ave Uvas Creek Trail Uvas Park Dr Image Source: ruraldesignguide.com 209DRAFT Back to Charter Table of Contents 10.1 p. 659 of 794 CITY OF GILROY UNFUNDED 2024-2028 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public Works) (900100) Project Costs Total Prior FY24 FY25 FY26 FY27 FY28 Beyond 5 Years Project Total Pre-Design $1,100 $1,100 Design $22,000 $22,000 CEQA $4,400 $4,400 Construction $204,000 $204,000 Con. Support $11,000 $11,000 Total $242,500 $242,500 Funding Source Total Prior FY24 FY25 FY26 FY27 FY28 Beyond 5 Years Project Total Unfunded $242,500 $242,500 Total $242,500 $242,500 Financial Comments This project is currently unfunded. Estimated Project Schedule Project Phase Timeline Project Design Beyond FY28 Project Advertisement Beyond FY28 Project Construction Beyond FY28 Project Completion Beyond FY28 Ongoing Operational Cost Impact There are no operational costs associated with this project. 210DRAFT Back to Charter Table of Contents 10.1 p. 660 of 794 CITY OF GILROY UNFUNDED 2024-2028 CAPITAL IMPROVEMENT PROGRAM Project Name Murray Avenue Sidewalk Gap Closure Project No. 900110 Category Streets: Curbs & Sidewalks Department Public Works: Engineering Project Type New Project Manager CIP Engineer Council Priorities Maintain and Improve City Infrastructure Location Murray Avenue between Kishimura and Leavesley Project Description and Purpose The Murray Avenue Sidewalk Gap Closure Project will construct approximately 2,000 linear feet of sidewalk on the west side of Murray Avenue between Kishimura Drive and Leavesley Road. This project would complete the pedestrian network on this segment so that pedestrian access would be provided on both sides of the street. Project Justification Numerous residents and businesses on the west side of this segment of Murray Avenue do not have pedestrian facilities along their property’s frontage. The lack of a continuous sidewalk on this segment of Murray Avenue also impacts the ability of transit users to access the bus stops in the area. This project will enhance safety, connectivity, and access in low- and moderate-income neighborhoods as designated by the US Department of Housing and Urban Development’s (HUD) Community Development Block Grant (CDBG) Program. Master Planning Documents This project is not specifically listed in any master plan document, but it is consistent with the City’s General Plan goals and policies. These goals and policies include correcting deficiencies and ensuring pedestrian facilities serve the function they are intended to serve. 211DRAFT Back to Charter Table of Contents 10.1 p. 661 of 794 CITY OF GILROY UNFUNDED 2024-2028 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public Works) (900110) Project Costs Total Prior FY24 FY25 FY26 FY27 FY28 Beyond 5 Years Project Total Pre-Design $9,900 $9,900 Design $115,500 $115,500 CEQA $1,100 $1,100 Construction $933,000 $933,000 Con. Support $92,400 $92,400 Right-of-Way $110,000 $110,000 Total $1,261,900 $1,261,900 Funding Source Total Prior FY24 FY25 FY26 FY27 FY28 Beyond 5 Years Project Total Unfunded $1,261,900 $1,261,900 Total $1,261,900 $1,261,900 Financial Comments This project is currently unfunded. Estimated Project Schedule Project Phase Timeline Project Design Beyond FY28 Project Advertisement Beyond FY28 Project Construction Beyond FY28 Project Completion Beyond FY28 Ongoing Operational Cost Impact There are no operational costs associated with this project. 212DRAFT Back to Charter Table of Contents 10.1 p. 662 of 794 CITY OF GILROY UNFUNDED 2024-2028 CAPITAL IMPROVEMENT PROGRAM Project Name Sidewalk Gap Closure – 8340 Swanston Lane Project No. 900120 Category Streets: Curbs & Sidewalks Department Public Works: Engineering Project Type New Project Manager CIP Engineer Council Priorities Maintain and Improve City Infrastructure Location Swanston Lane between Leavesley and Casey Project Description and Purpose This project will construct approximately 1,200 square feet of new sidewalk and 240 linear feet of new curb and gutter on the east side of Swanston Lane between Leavesley Road and Casey Lane to close the existing gap in continuous sidewalk. This project would complete the pedestrian network on this segment so that pedestrian access would be provided on both sides of the street. Project Justification Residents have expressed safety concerns regarding the lack of continuous sidewalk along this segment of Swanston Lane. This project will enhance safety, connectivity, and access in low- and moderate-income neighborhoods that fall within the City’s Neighborhood Revitalization Strategy Area (NRSA), as designated by the US Department of Housing and Urban Development’s (HUD) Community Development Block Grant (CDBG) Program. Master Planning Documents This project is not listed in any master plan document, but it is consistent with the City’s General Plan goals and policies. These goals and policies include correcting deficiencies and ensuring pedestrian facilities serve the function they are intended to serve. 213DRAFT Back to Charter Table of Contents 10.1 p. 663 of 794 CITY OF GILROY UNFUNDED 2024-2028 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public Works) (900120) Project Costs Total Prior FY24 FY25 FY26 FY27 FY28 Beyond 5 Years Project Total Design $23,100 $23,100 CEQA $1,100 $1,100 Construction $136,000 $136,000 Con. Support $7,700 $7,700 Land Acq. $55,000 $55,000 Total $222,900 $222,900 Funding Source Total Prior FY24 FY25 FY26 FY27 FY28 Beyond 5 Years Project Total Unfunded $222,900 $222,900 Total $222,900 $222,900 Financial Comments This project is currently unfunded. Estimated Project Schedule Project Phase Timeline Project Design Beyond FY28 Project Advertisement Beyond FY28 Project Construction Beyond FY28 Project Completion Beyond FY28 Ongoing Operational Cost Impact There are no operational costs associated with this project. 214DRAFT Back to Charter Table of Contents 10.1 p. 664 of 794 CITY OF GILROY UNFUNDED 2024-2028 CAPITAL IMPROVEMENT PROGRAM Project Name Storm Drain Cleaning and Inspection Program Project No. 900130 Category Storm Drain: Storm Collection Department Public Works: Engineering Project Type Studies & Reports Project Manager CIP Engineer Council Priorities Maintain and Improve City Infrastructure Location Citywide Project Description and Purpose The intent of this project is to video inspect the larger storm drain pipes and culverts within private easements and the public right-of-way to identify deficiencies (including deficiencies in structural integrity) and to clean the lines. Based on the video inspection, a capital improvement project would be developed to repair identified deficiencies. This project would be a multi-year , phased project. During the first year, locations that meet the project parameters would be identified throughout the City. During the second year, the lines identified in the first year would be inspected and improvements to address any identified deficiencies would be designed. During the third year, the improvements would be constructed. Project Justification A number of large diameter storm drain lines are constructed using corrugated metal pipe and reinforced concrete pipe (RCP). When these lines fail, they can create dangerous conditions including sink holes in the public right-of-way, which can result in safety issues. Master Planning Documents This project is not in any master plan document. Photo Credit: By C heerfulmonk, CC BY-NC-SA 2.0 215DRAFT Back to Charter Table of Contents 10.1 p. 665 of 794 CITY OF GILROY UNFUNDED 2024-2028 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public Works) (900130) Project Costs Total Prior FY24 FY25 FY26 FY27 FY28 Beyond 5 Years Project Total Consulting $66,400 $66,400 Salaries/Wages $7,000 $7,000 Total $73,400 $73,400 Funding Source Total Prior FY24 FY25 FY26 FY27 FY28 Beyond 5 Years Project Total Unfunded $73,400 $73,400 Total $73,400 $73,400 Financial Comments This project is currently unfunded. The first phase of the project, identification of locations that meet the project parameters, is estimated to cost $73,400. Estimated Project Schedule Project Phase Timeline Project Design Beyond FY28 Project Advertisement Beyond FY28 Project Construction Beyond FY28 Project Completion Beyond FY28 Ongoing Operational Cost Impact There are no operational costs associated with this project. 216DRAFT Back to Charter Table of Contents 10.1 p. 666 of 794 CITY OF GILROY UNFUNDED 2024-2028 CAPITAL IMPROVEMENT PROGRAM Project Name Fifth Street – Miller to Princevalle Storm Drain Replacement Project No. 900140 Category Storm Drain : Storm Collection Department Public Works: Engineering Project Type Replacement Project Manager CIP Engineer Council Priorities Maintain and Improve City Infrastructure Location Fifth Street between Miller Ave and Princevalle St Project Description and Purpose This project would replace approximately 1,250 feet of existing 42” storm drain pipe with a 48” storm drain pipe along Fifth Street between Miller Avenue and Princevalle Street to provide adequate storm drainage capacity. Project Justification The City of Gilroy’s storm drainage system consists of a combination of curb and gutter facilities, curb inlets, and underground pipelines draining to the nearest creek (Llagas Creek or Uvas Creek) or to a manmade channel. Storm water runoff is ultimately discharged into creeks that flow through the City and eventually reach Monterey Bay via the Pajaro River. The planning, development, and financing of storm drainage system facilities is vital to provide reliable and enhanced service for existing customers and to serve anticipated growth. Master Planning Documents This project is identified in the 2023 Storm Drainage System Master Plan. Fifth St Project Area Princevalle St 217DRAFT Back to Charter Table of Contents 10.1 p. 667 of 794 CITY OF GILROY UNFUNDED 2024-2028 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public Works) (900140) Project Costs Total Prior FY24 FY25 FY26 FY27 FY28 Beyond 5 Years Project Total Design $268,644 $268,644 CEQA $13,432 $13,432 Construction $859,660 $859,660 Con. Support $201,483 $201,483 Total $1,343,219 $1,343,219 Funding Source Total Prior FY24 FY25 FY26 FY27 FY28 Beyond 5 Years Project Total Unfunded $1,343,219 $1,343,219 Total $1,343,219 $1,343,219 Financial Comments This project is currently unfunded. Estimated Project Schedule Project Phase Timeline Project Design Beyond FY28 Project Advertisement Beyond FY28 Project Construction Beyond FY28 Project Completion Beyond FY28 Ongoing Operational Cost Impact The operational costs associated with this project would be nominal. 218DRAFT Back to Charter Table of Contents 10.1 p. 668 of 794 CITY OF GILROY UNFUNDED 2024-2028 CAPITAL IMPROVEMENT PROGRAM Project Name Fifth Street – Princevalle to Rosanna New Storm Drain Trunk Project No. 900150 Category Storm Drain : Storm Collection Department Public Works: Engineering Project Type New Project Manager CIP Engineer Council Priorities Maintain and Improve City Infrastructure Location Fifth Street between Princevalle and Rosanna Project Description and Purpose This project would construct a new 72” storm trunk approximately 1,500 feet in length along Fifth Street between Princevalle Street and Rosanna Street to provide adequate storm drainage capacity. Project Justification The City of Gilroy’s storm drainage system consists of a combination of curb and gutter facilities, curb inlets, and underground pipelines draining to the nearest creek (Llagas Creek or Uvas Creek) or to a manmade channel. Storm water runoff is ultimately discharged into creeks that flow through the City and eventually reach Monterey Bay via the Pajaro River. The planning, development, and financing of storm drainage system facilities is vital to provide reliable and enhanced service for existing customers and to serve anticipated growth. Master Planning Documents This project is not included in the 2023 Storm Drainage System Master Plan. Dowdy St Fifth St Project Area Carmel St Princevalle St Hanna St Rosanna St 219DRAFT Back to Charter Table of Contents 10.1 p. 669 of 794 CITY OF GILROY UNFUNDED 2024-2028 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public Works) (900150) Project Costs Total Prior FY24 FY25 FY26 FY27 FY28 Beyond 5 Years Project Total Design $446,520 $446,520 CEQA $22,326 $22,326 Construction $1,428,865 $1,428,865 Con. Support $334,890 $334,890 Total $2,232,602 $2,232,602 Funding Source Total Prior FY24 FY25 FY26 FY27 FY28 Beyond 5 Years Project Total Unfunded $2,232,602 $2,232,602 Total $2,232,602 $2,232,602 Financial Comments This project is currently unfunded. Estimated Project Schedule Project Phase Timeline Project Design Beyond FY28 Project Advertisement Beyond FY28 Project Construction Beyond FY28 Project Completion Beyond FY28 Ongoing Operational Cost Impact The operational costs associated with this project would be nominal. 220DRAFT Back to Charter Table of Contents 10.1 p. 670 of 794 CITY OF GILROY UNFUNDED 2024-2028 CAPITAL IMPROVEMENT PROGRAM Project Name Forest and Eighth Storm Drain Connection Replacement Project No. 900160 Category Storm Drain : Storm Collection Department Public Works: Engineering Project Type Replacement Project Manager CIP Engineer Council Priorities Maintain and Improve City Infrastructure Location Forest Street and Eighth Street Project Description and Purpose This project would remove and replace approximately 40 linear feet of 8” cast iron pipe with 15” reinforced concrete pipe, and remove and replace approximately 40 linear feet of 6” vitrified clay pipe with 15” reinforced concrete pipe near the intersection of Forest and Eighth Streets. This project would also install a new storm drain inlet, and tie the improvements into the existing storm drain system. Project Justification A resident near the intersection of Forest and Eighth Streets has submitted several service requests related to pavement flooding at this location. Maintenance and Engineering staff has identified a small inlet and smaller than required storm drain pipe network serving this location. With the increasing frequency of 100-year rain fall events, this area could be prone to frequent flooding in the future. These flooding events may result in damage to property and the City could be liable for these damages. Master Planning Documents This project supports the 2023 Storm Drainage System Master Plan. 221DRAFT Back to Charter Table of Contents 10.1 p. 671 of 794 CITY OF GILROY UNFUNDED 2024-2028 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public Works) (900160) Project Costs Total Prior FY24 FY25 FY26 FY27 FY28 Beyond 5 Years Project Total Pre-Design $1,100 $1,100 Design $59,400 $59,400 CEQA $1,100 $1,100 Construction $237,000 $237,000 Con. Support $39,600 $39,600 Total $338,200 $338,200 Funding Source Total Prior FY24 FY25 FY26 FY27 FY28 Beyond 5 Years Project Total Unfunded $338,200 $338,200 Total $338,200 $338,200 Financial Comments This project is currently unfunded. Estimated Project Schedule Project Phase Timeline Project Design Beyond FY28 Project Advertisement Beyond FY28 Project Construction Beyond FY28 Project Completion Beyond FY28 Ongoing Operational Cost Impact This project would result in nominal operational costs and the new assets would be added to the City’s routine storm drain maintenance list. 222DRAFT Back to Charter Table of Contents 10.1 p. 672 of 794 CITY OF GILROY UNFUNDED 2024-2028 CAPITAL IMPROVEMENT PROGRAM Project Name Ninth Street Storm Drain Extension – Monterey to Eigleberry Project No. 900170 Category Storm Drain : Storm Collection Department Public Works: Engineering Project Type New Project Manager CIP Engineer Council Priorities Maintain and Improve City Infrastructure Location Ninth Street between Monterey and Eigleberry Project Description and Purpose This project will add a new 36” storm drain line for a total length of approximately 400 feet along Ninth Street between Eigleberry Street and Monterey Street. Project Justification The City of Gilroy’s storm drainage system consists of a combination of curb and gutter facilities, curb inlets, and underground pipelines draining to the nearest creek (Llagas Creek or Uvas Creek) or to a manmade channel. Storm water runoff is ultimately discharged into creeks that flow through the City and eventually reach Monterey Bay via the Pajaro River. The planning, development, and financing of storm drainage system facilities is vital to provide reliable and enhanced service for existing customers and to serve anticipated growth. Master Planning Documents This project is not included in the 2023 Storm Drainage System Master Plan. Ninth St Monterey St Eigleberry St Project Area 223DRAFT Back to Charter Table of Contents 10.1 p. 673 of 794 CITY OF GILROY UNFUNDED 2024-2028 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public Works) (900170) Project Costs Total Prior FY24 FY25 FY26 FY27 FY28 Beyond 5 Years Project Total Design $62,737 $62,737 CEQA $3,137 $3,137 Construction $200,758 $200,758 Con. Support $47,053 $47,053 Total $313,685 $313,685 Funding Source Total Prior FY24 FY25 FY26 FY27 FY28 Beyond 5 Years Project Total Unfunded $313,685 $313,685 Total $313,685 $313,685 Financial Comments This project is currently unfunded. Estimated Project Schedule Project Phase Timeline Project Design Beyond FY28 Project Advertisement Beyond FY28 Project Construction Beyond FY28 Project Completion Beyond FY28 Ongoing Operational Cost Impact The operational costs associated with this project would be nominal. 224DRAFT Back to Charter Table of Contents 10.1 p. 674 of 794 CITY OF GILROY UNFUNDED 2024-2028 CAPITAL IMPROVEMENT PROGRAM Project Name Princevalle System – Fifth to Santa Paula Storm Drain Improvements Project No. 900180 Category Storm Drain : Storm Collection Department Public Works: Engineering Project Type Replacement Project Manager CIP Engineer Council Priorities Maintain and Improve City Infrastructure Location Third St, Santa Theresa Dr, Fourth St and Miller Ave Project Description and Purpose This project will replace the existing 27” to 30” storm drain with 36” to 48” storm drain for a total length of approximately 3,400 feet along portions of Third Street (Santa Paula Drive to Santa Theresa Drive), Santa Theresa Drive (Third Street to Fourth Street), Fourth Street (Santa Theresa Drive to Miller Avenue), and Miller Avenue (Fourth Street to Fifth Street). Project Justification The City of Gilroy’s storm drainage system consists of a combination of curb and gutter facilities, curb inlets, and underground pipelines draining to the nearest creek (Llagas Creek or Uvas Creek) or to a manmade channel. Storm water runoff is ultimately discharged into creeks that flow through the City and eventually reach Monterey Bay via the Pajaro River. The planning, development, and financing of storm drainage system facilities is vital to provide reliable and enhanced service for existing customers and to serve anticipated growth. Master Planning Documents This project is included in the 2023 Storm Drainage System Master Plan. Third St Santa Paula Dr Wren Ave Project Area Santa Theresa Dr Miller Ave 225DRAFT Back to Charter Table of Contents 10.1 p. 675 of 794 CITY OF GILROY UNFUNDED 2024-2028 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public Works) (900180) Project Costs Total Prior FY24 FY25 FY26 FY27 FY28 Beyond 5 Years Project Total Pre-Design $16,500 $16,500 Design $457,600 $457,600 CEQA $16,500 $16,500 Construction $2,967,000 $2,967,000 Con. Support $375,100 $375,100 Total $3,832,700 $3,832,700 Funding Source Total Prior FY24 FY25 FY26 FY27 FY28 Beyond 5 Years Project Total Unfunded $3,832,700 $3,832,700 Total $3,832,700 $3,832,700 Financial Comments This project is currently unfunded. Estimated Project Schedule Project Phase Timeline Project Design Beyond FY28 Project Advertisement Beyond FY28 Project Construction Beyond FY28 Project Completion Beyond FY28 Ongoing Operational Cost Impact The operational costs associated with this project would be nominal. 226DRAFT Back to Charter Table of Contents 10.1 p. 676 of 794 CITY OF GILROY UNFUNDED 2024-2028 CAPITAL IMPROVEMENT PROGRAM Project Name Rosanna – Fourth to Princevalle Channel Storm Drain Improvements Project No. 900190 Category Storm Drain : Storm Collection Department Public Works: Engineering Project Type New Project Manager CIP Engineer Council Priorities Maintain and Improve City Infrastructure Location Rosanna St, Sixth St, Eigleberry St, Seventh St Project Description and Purpose This project will add new 36” to 84” storm drain line for a total length of approximately 6,700 feet along Rosanna Street from Fourth Street to Sixth Street, Sixth Street from Rosanna Street to Eigleberry Street, Eigleberry Street from Sixth Street to Seventh Street, Seventh Street from Eigleberry Street to Rosanna Street, and Rosanna Street from Seventh Street to Princevalle Channel. Project Justification The City of Gilroy’s storm drainage system consists of a combination of curb and gutter facilities, curb inlets, and underground pipelines draining to the nearest creek (Llagas Creek or Uvas Creek) or to a manmade channel. Storm water runoff is ultimately discharged into creeks that flow through the City and eventually reach Monterey Bay via the Pajaro River. The planning, development, and financing of storm drainage system facilities is vital to provide reliable and enhanced service for existing customers and to serve anticipated growth. Master Planning Documents This project is not included in the 2023 Storm Drainage System Master Plan. Fourth St Sixth St Seventh St Eigleberry St Tenth St Church St Rosanna St Project Area 227DRAFT Back to Charter Table of Contents 10.1 p. 677 of 794 CITY OF GILROY UNFUNDED 2024-2028 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public Works) (900190) Project Costs Total Prior FY24 FY25 FY26 FY27 FY28 Beyond 5 Years Project Total Pre-Design $31,900 $31,900 Design $761,200 $761,200 CEQA $31,900 $31,900 Construction $5,854,000 $5,854,000 Con. Support $804,100 $804,100 Total $7,483,100 $7,483,100 Funding Source Total Prior FY24 FY25 FY26 FY27 FY28 Beyond 5 Years Project Total Unfunded $7,483,100 $7,483,100 Total $7,483,100 $7,483,100 Financial Comments This project is not currently funded. Estimated Project Schedule Project Phase Timeline Project Design Beyond FY28 Project Advertisement Beyond FY28 Project Construction Beyond FY28 Project Completion Beyond FY28 Ongoing Operational Cost Impact The operational costs associated with this project would be nominal. 228DRAFT Back to Charter Table of Contents 10.1 p. 678 of 794 CITY OF GILROY UNFUNDED 2024-2028 CAPITAL IMPROVEMENT PROGRAM Project Name Second Street – Hanna to Miller Slough Storm Drain Improvements Project No. 900200 Category Storm Drain : Storm Collection Department Public Works: Engineering Project Type Replacement Project Manager CIP Engineer Council Priorities Maintain and Improve City Infrastructure Location Second Street between Hanna St and Miller Slough Project Description and Purpose This project will replace the existing 15” storm drain with a 36” storm drain for a total length of approximately 1,450 feet along Second Street between Hanna Street and Monterey Road / Miller Slough. Project Justification The City of Gilroy’s storm drainage system consists of a combination of curb and gutter facilities, curb inlets, and underground pipelines draining to the nearest creek (Llagas Creek or Uvas Creek) or to a manmade channel. Storm water runoff is ultimately discharged into creeks that flow through the City and eventually reach Monterey Bay via the Pajaro River. The planning, development, and financing of storm drainage system facilities is vital to provide reliable and enhanced service for existing customers and to serve anticipated growth. Master Planning Documents This project is not included in the 2023 Storm Drainage System Master Plan. First St Second St Hanna St Project Area 229DRAFT Back to Charter Table of Contents 10.1 p. 679 of 794 CITY OF GILROY UNFUNDED 2024-2028 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public Works) (900200) Project Costs Total Prior FY24 FY25 FY26 FY27 FY28 Beyond 5 Years Project Total Pre-Design Design $227,421 $227,421 CEQA $11,371 $11,371 Construction $727,748 $727,748 Con. Support $170,566 $170,566 Total $1,137,107 $1,137,107 Funding Source Total Prior FY24 FY25 FY26 FY27 FY28 Beyond 5 Years Project Total Unfunded $1,137,107 $1,137,107 Total $1,137,107 $1,137,107 Financial Comments This project is currently unfunded. Estimated Project Schedule Project Phase Timeline Project Design Beyond FY28 Project Advertisement Beyond FY28 Project Construction Beyond FY28 Project Completion Beyond FY28 Ongoing Operational Cost Impact The operational costs associated with this project would be nominal. 230DRAFT Back to Charter Table of Contents 10.1 p. 680 of 794 CITY OF GILROY UNFUNDED 2024-2028 CAPITAL IMPROVEMENT PROGRAM Project Name Third Street Storm Drain Extension – Hanna to Eigleberry Project No. 900210 Category Storm Drain : Storm Collection Department Public Works: Engineering Project Type Replacement Project Manager CIP Engineer Council Priorities Maintain and Improve City Infrastructure Location Third Street between Hanna St and Eigleberry St Project Description and Purpose This project would up-size approximately 1,200 linear feet of 6” storm drain line to 12” storm drain line on Third Street between Hanna Street and Eigleberry Street. The project scope includes: •Remove and replace 1,200 linear feet of 6” reinforced concrete pipe (RCP) with 12” RCP •Remove and relocate existing catch basin •Connect new pipes to existing storm drain system Project Justification The existing storm drain line on Third Street between Hanna Street and Eigleberry Street is not an optimal size for this segment. During moderate rain events, flooding occurs at almost every intersection on this segment. This flooding may cause safety issues such as hydroplaning. This main line is undersized and is restricting optimal flow downstream. By up-sizing this line, flooding within this segment will be eliminated and it will restore additional operational capacity to respond to other locations. Currently, the Operations Division conducts frequent cleaning intervals at this segment just to maintain minimal flow. Master Planning Documents This project is not included in the 2023 Storm Drainage System Master Plan. Eigleberry St Third St Project Area Church St Rosanna St Hanna St 231DRAFT Back to Charter Table of Contents 10.1 p. 681 of 794 CITY OF GILROY UNFUNDED 2024-2028 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public Works) (900210) Project Costs Total Prior FY24 FY25 FY26 FY27 FY28 Beyond 5 Years Project Total Design $128,949 $128,949 CEQA $6,447 $6,447 Construction $412,637 $412,637 Con. Support $96,712 $96,712 Total $644,745 $644,745 Funding Source Total Prior FY24 FY25 FY26 FY27 FY28 Beyond 5 Years Project Total Unfunded $644,745 $644,745 Total $644,745 $644,745 Financial Comments This project is currently unfunded. Estimated Project Schedule Project Phase Timeline Project Design Beyond FY28 Project Advertisement Beyond FY28 Project Construction Beyond FY28 Project Completion Beyond FY28 Ongoing Operational Cost Impact The operational costs associated with this project would be nominal. 232DRAFT Back to Charter Table of Contents 10.1 p. 682 of 794 CITY OF GILROY UNFUNDED 2024-2028 CAPITAL IMPROVEMENT PROGRAM Project Name Wren Avenue Bridge Over Lions Creek BPMP Project No. 900230 Category Streets: Bridges Department Public Works: Engineering Project Type Rehabilitation Project Manager City Engineer Council Priorities Maintain and Improve City Infrastructure Location Wren Avenue North of Tatum Avenue Project Description and Purpose In April 2006 Caltrans announced the creation of the Local Assistance Bridge Preventative Maintenance Program (BPMP). The BPMP program is funded through the Federal Highway Administration (FHWA) Highway Bridge Program (HBP), which, for the City of Gilroy, is administered through Caltrans District 4 Local Assistance. This project includes cleaning and treating the bridge deck on the Wren Avenue Bridge over Lions Creek with High Molecular Weight Methacrylate (HMWM). The project will also include replacing traffic stripes and pavement markings, and other incidental and appurtenant work necessary for the proper construction of the improvements. Project Justification The purpose of the project is to extend the life of the bridge by performing certain qualifying items of work, classified as “preventative maintenance”, to keep the bridge in structurally good condition while conserving limited funds for other bridges which may require major rehabilitation or replacement. Master Planning Documents This project supports the City’s Traffic Circulation Master Plan by providing a safe and well- maintained travel way. Kern Ave Lions Creek Tatum Ave Wren Avenue Bridge Over Lions Creek 233DRAFT Back to Charter Table of Contents 10.1 p. 683 of 794 CITY OF GILROY UNFUNDED 2024-2028 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public Works) (900230) Project Costs Total Prior FY24 FY25 FY26 FY27 FY28 Beyond 5 Years Project Total Design $34,100 $34,100 CEQA $14,300 $14,300 Construction $121,000 $121,000 Con. Support $69,300 $69,300 Total $238,700 $238,700 Funding Source Total Prior FY24 FY25 FY26 FY27 FY28 Beyond 5 Years Project Total Unfunded $238,700 $238,700 Total $238,700 $238,700 Financial Comments This project is currently unfunded. When funded, this project would be implemented through the Highway Bridge Program (HBP), which provides federal aid to local agencies for replacing and rehabilitating deficient bridges. A large portion of the Construction and Construction Engineering/Management Services for this project would be funded through the FHWA’s Highway Bridge Program (88.53%), which will be reimbursed to the City upon completion of the project. The City’s match for the project would be minimal (11.47%). Estimated Project Schedule Project Phase Timeline Project Design Beyond FY28 Project Advertisement Beyond FY28 Project Construction Beyond FY28 Project Completion Beyond FY28 Ongoing Operational Cost Impact This project directly addresses maintenance needs. There are no operational costs associated with this project. 234DRAFT Back to Charter Table of Contents 10.1 p. 684 of 794 CITY OF GILROY UNFUNDED 2024-2028 CAPITAL IMPROVEMENT PROGRAM Project Name Railroad At-Grade Crossing Pedestrian Safety Improvements Project No. 900320 Category Streets: Curbs & Sidewalks Department Public Works: Engineering Project Type New Project Manager CIP Engineer Council Priorities Maintain and Improve City Infrastructure Location At-Grade Highway/Railroad Crossings within the City Project Description and Purpose The Railroad At-Grade Crossing Pedestrian Safety Improvements Project would improve safety at ten at-grade railroad track crossings by installing improvements such as fencing, pedestrian gates, sidewalks, and upgraded warning signals and signage. The project includes the at-grade highway/railroad crossings at the following locations: 1.Luchessa Avenue 2.Tenth Street 3.Old Gilroy Street 4.Sixth Street 5. Martin Street 6.Lewis Street 7.I.O.O.F. Avenue 8.Leavesley Road 9.Las Animas Avenue 10. Cohansey Avenue Project Justification The City’s ten at-grade highway/railroad crossings all fall within the City’s Neighborhood Revitalization Strategy Area (NRSA), as designated by the US Department of Housing and Urban Development’s (HUD) Community Development Block Grant (CDBG) Program. Some of these crossings are located near schools or other high pedestrian activity centers (i.e., shopping centers, multi-family residential developments, etc.). This project would enhance safety, connectivity, and access in low- and moderate-income neighborhoods that fall within the City’s NRSA. Master Planning Documents This project supports the City’s General Plan goals and policies. These goals and policies include correcting deficiencies and ensuring pedestrian facilities serve the function they are intended to serve. Tenth Street At-Grade Railroad Crossing 235DRAFT Back to Charter Table of Contents 10.1 p. 685 of 794 CITY OF GILROY UNFUNDED 2024-2028 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public Works) (900320) Project Costs Total Prior FY24 FY25 FY26 FY27 FY28 Beyond 5 Years Project Total Pre-Design $66,000 $66,000 Design $2,112,000 $2,112,000 CEQA $253,000 $253,000 Construction $11,550,000 $11,550,000 Con. Support $2,167,000 $2,167,000 Total $16,148,000 $16,148,000 Funding Source Total Prior FY24 FY25 FY26 FY27 FY28 Beyond 5 Years Project Total Unfunded $16,148,000 $16,148,000 Total $16,148,000 $16,148,000 Financial Comments This project is currently unfunded. The City of Gilroy may collaborate with the High Speed Rail Authority (HSRA) on this project with the majority of funding coming through their Environmental Justice (EJ) CEQA program. The City would provide sidewalk improvements within the City’s right-of- way to aid with the transition between City and railroad right-of-way. In addition, the City would provide public outreach and coordination, project management, and oversight during the design and construction of the project. Funding for the majority of the railroad safety improvements would come from HSRA. Estimated Project Schedule Project Phase Timeline Project Design Beyond FY28 Project Advertisement Beyond FY28 Project Construction Beyond FY28 Project Completion Beyond FY28 Ongoing Operational Cost Impact There are no operational costs associated with this project. 236DRAFT Back to Charter Table of Contents 10.1 p. 686 of 794 CITY OF GILROY UNFUNDED 2024-2028 CAPITAL IMPROVEMENT PROGRAM Project Name Neighborhood Street Lighting Project No. 900330 Category Streets: Street Lights Department Public Works: Engineering Project Type New Project Manager CIP Engineer Council Priorities Maintain and Improve City Infrastructure Location Citywide Project Description and Purpose The Neighborhood Street Lighting Project would install new street lights in areas where the street lights do not meet the City’s minimum standards for street light spacing. Project Justification Adequate neighborhood street lighting improves safety by improving nighttime visibility and provides sidewalk and road users with an increased sense of security. Street lighting can also provide a sense of place and a more pleasing environment in residential and commercial areas. Some neighborhood groups also believe that extra illumination can help prevent or reduce crime. Most of the neighborhoods requiring street light improvements are located within the City’s Neighborhood Revitalization Strategy Area (NRSA), as designated by the US Department of Housing and Urban Development’s (HUD) Community Development Block Grant (CDBG) Program. The Neighborhood Street Lighting Project will enhance safety, connectivity, and access in low- and moderate-income neighborhoods that fall within the City’s NRSA. Master Planning Documents This project supports the City’s General Plan goals and policies. These goals and policies include correcting deficiencies and ensuring pedestrian facilities serve the function they are intended to serve. Chestnut Street between Sixth and Seventh Streets 237DRAFT Back to Charter Table of Contents 10.1 p. 687 of 794 CITY OF GILROY UNFUNDED 2024-2028 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public Works) (900330) Project Costs Total Prior FY24 FY25 FY26 FY27 FY28 Beyond 5 Years Project Total Design $68,200 $68,200 CEQA $2,200 $2,200 Construction $311,000 $311,000 Con. Support $34,100 $34,100 Total $415,500 $415,500 Funding Source Total Prior FY24 FY25 FY26 FY27 FY28 Beyond 5 Years Project Total Unfunded $415,500 $415,500 Total $415,500 $415,500 Financial Comments This project is currently unfunded. The City of Gilroy may collaborate with the High Speed Rail Authority (HSRA) on this project with the majority of funding coming through their Environmental Justice (EJ) CEQA program. In addition, the City would provide public outreach and coordination, project management, and oversight during the design and construction of the project. Funding for the majority of the project would come from HSRA. The City requested funding for this project through the EJ program. Estimated Project Schedule Project Phase Timeline Project Design Beyond FY28 Project Advertisement Beyond FY28 Project Construction Beyond FY28 Project Completion Beyond FY28 Ongoing Operational Cost Impact The operational costs associated with this project would be nominal. 238DRAFT Back to Charter Table of Contents 10.1 p. 688 of 794 CITY OF GILROY UNFUNDED 2024-2028 CAPITAL IMPROVEMENT PROGRAM Project Name Church Street Sidewalk Gap Closure Project No. 900350 Category Streets: Curbs & Sidewalks Department Public Works: Engineering Project Type New Project Manager CIP Engineer Council Priorities Maintain and Improve City Infrastructure Location West Side of Church Street North of First Street Project Description and Purpose This project will construct new sidewalk, curb, and gutter on the west side of Church Street, just north of First Street, along the eastern façade of the building that is currently occupied by the El Rancho Foods Supermarket. The diagonal parking spaces along the side of the building will be shifted partially out towards the street to accommodate the new walkway against the building. The sidewalk will tie into the existing sidewalk north and south of the building site. Project Justification The City has received a number of comments over the past several years regarding the lack of continuous sidewalk along the Church Street frontage of this property. Due to the existing diagonal parking configuration against the building, pedestrians are forced out into the street to travel along this portion of Church Street. This project has the potential to be funded by Community Development Block Grant (CDBG) Funds because of its location in a low- and moderate-income neighborhood. Master Planning Documents This project supports the City’s General Plan goals and policies of correcting deficiencies and ensuring pedestrian facilities serve the function they are intended to serve. 239DRAFT Back to Charter Table of Contents 10.1 p. 689 of 794 CITY OF GILROY UNFUNDED 2024-2028 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public Works) (900350) Project Costs Total Prior FY24 FY25 FY26 FY27 FY28 Beyond 5 Years Project Total Design $20,900 $20,900 CEQA $1,100 $1,100 Construction $129,000 $129,000 Con. Support $26,400 $26,400 Total $177,400 $177,400 Funding Source Total Prior FY24 FY25 FY26 FY27 FY28 Beyond 5 Years Project Total Unfunded $177,400 $177,400 Total $177,400 $177,400 Financial Comments This project is currently unfunded. Estimated Project Schedule Project Phase Timeline Project Design Beyond FY28 Project Advertisement Beyond FY28 Project Construction Beyond FY28 Project Completion Beyond FY28 Ongoing Operational Cost Impact The operational costs associated with this project would be nominal. 240DRAFT Back to Charter Table of Contents 10.1 p. 690 of 794 CITY OF GILROY UNFUNDED 2024-2028 CAPITAL IMPROVEMENT PROGRAM Project Name Chestnut Fire Station Bay Heaters and HVAC Replacement Project No. 900400 Category Facilities: Building Systems Department Facilities Project Type Replacement Project Manager Facilities Manager Council Priorities Maintain and Improve City Infrastructure Location 7070 Chestnut Street Project Description and Purpose The two apparatus bay heaters and one HVAC rooftop unit are past their designed lifetime, and due to be replaced. These units are over 2 4 years old and are not expected to last much longer. Project Justification This project is necessary to keep Fire services operating properly and avoid downtime due to potential future equipment failures. Master Planning Documents This project is not listed in a master plan. 241DRAFT Back to Charter Table of Contents 10.1 p. 691 of 794 CITY OF GILROY UNFUNDED 2024-2028 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public Works) (900400) Project Costs Total Prior FY24 FY25 FY26 FY27 FY28 Beyond 5 Years Project Total Design $12,100 $12,100 Construction $76,000 $76,000 Con. Support $2,200 $2,200 Total $90,300 $90,300 Funding Source Total Prior FY24 FY25 FY26 FY27 FY28 Beyond 5 Years Project Total Unfunded $90,300 $90,300 Total $90,300 $90,300 Financial Comments This project is currently unfunded. Estimated Project Schedule Project Phase Timeline Project Design Beyond FY28 Project Advertisement Beyond FY28 Project Construction Beyond FY28 Project Completion Beyond FY28 Ongoing Operational Cost Impact There will be some cost savings due to higher efficiency equipment. Replacement is anticipated every 15 to 20 years. 242DRAFT Back to Charter Table of Contents 10.1 p. 692 of 794 CITY OF GILROY UNFUNDED 2024-2028 CAPITAL IMPROVEMENT PROGRAM Project Name 7380 Dowdy Building Demolition Project No. 900450 Category Facilities: Buildings Department Facilities Project Type Demolition Project Manager Facilities Manager Council Priorities Maintain and Improve City Infrastructure Location 7380 Dowdy Street Project Description and Purpose The City has been purchasing homes along Dowdy Street for construction of a new City parking lot. This project would demolish a dilapidated City-owned home at 7380 Dowdy Street. This building is deteriorating and periodically gets vandalized and broken into by the unhoused. Project Justification This project would provide needed parking spaces for the Senior Center, Library, and Police Department. Master Planning Documents This project is not listed in any master plan document. Gilroy Senior Center Gilroy Library Gilroy Police Department Dowdy St 243DRAFT Back to Charter Table of Contents 10.1 p. 693 of 794 CITY OF GILROY UNFUNDED 2024-2028 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public Works) (900450) Project Costs Total Prior FY24 FY25 FY26 FY27 FY28 Beyond 5 Years Project Total Design $8,800 $8,800 Construction $152,000 $152,000 Con. Support $8,800 $8,800 Total $169,600 $169,600 Funding Source Total Prior FY24 FY25 FY26 FY27 FY28 Beyond 5 Years Project Total Unfunded $169,600 $169,600 Total $169,600 $169,600 Financial Comments This project is currently unfunded. Estimated Project Schedule Project Phase Timeline Project Design Beyond FY28 Project Advertisement Beyond FY28 Project Construction Beyond FY28 Project Completion Beyond FY28 Ongoing Operational Cost Impact This project will eliminate existing operational cost. 244DRAFT Back to Charter Table of Contents 10.1 p. 694 of 794 CITY OF GILROY UNFUNDED 2024-2028 CAPITAL IMPROVEMENT PROGRAM Project Name Park s/Civic Facilities Sidewalk Improvements Citywide Project No. 900500 Category Facilities: Specialized Facilities Department Public Works: Engineering Project Type Replacement Project Manager CIP Engineer Council Priorities Maintain and Improve City Infrastructure Location Citywide Project Description and Purpose The City owns several properties including a Civic Center, Library, Police Station, various parks, parking lots and other parcels. This project would correct all defective sidewalks and walkways with a ½” or more vertical separation (considered a “trip and fall” location) that could leave the City liable to risk of lawsuit. This project would analyze the sidewalk condition along the frontage of all City-owned properties (including all City parks and public-accessible properties) and design and implement corrective measures to repair the defective areas to City Standards. Project Justification The California Streets and Highways Code requires the adjacent property owner to be responsible for the condition of the sidewalk fronting their property. City Public Works Maintenance Staff do not have the capacity to replace defective sidewalk along the frontage of all City-owned properties. The current practice is to use high-visibility paint to make these locations more visible, but not necessarily to make the repairs. This identifies potentially unsafe sidewalk conditions for the public, but leaves them in the path of travel where the public can trip and then file a claim against the City. This project meets several City Council goals including: Ensure Financial Stability and Ensure Neighborhoods Benefit Equity from City Services. Depending on the scope of the project, it may be phased over several years. Master Planning Documents This project is an action item in the Downtown Gilroy Strategic Plan. 245DRAFT Back to Charter Table of Contents 10.1 p. 695 of 794 CITY OF GILROY UNFUNDED 2024-2028 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public Works) (900500) Project Costs Total Prior FY24 FY25 FY26 FY27 FY28 Beyond 5 Years Project Total Design $12,100 $12,100 Construction $135,000 $135,000 Con. Support $7,700 $7,700 Total $154,800 $154,800 Funding Source Total Prior FY24 FY25 FY26 FY27 FY28 Beyond 5 Years Project Total Unfunded $154,800 $154,800 Total $154,800 $154,800 Financial Comments This project is currently unfunded. It is recommended that this type of project be conducted every 10 years to determine if the City remains risk free or risk neutral regarding City sidewalk conditions. Estimated Project Schedule Project Phase Timeline Project Design Beyond FY28 Project Advertisement Beyond FY28 Project Construction Beyond FY28 Project Completion Beyond FY28 Ongoing Operational Cost Impact There are no operational costs associated with this project. 246DRAFT Back to Charter Table of Contents 10.1 p. 696 of 794 CITY OF GILROY UNFUNDED 2024-2028 CAPITAL IMPROVEMENT PROGRAM Project Name City-Owned Parking Lots Resurfacing Project No. 900510 Category Facilities: Parking Lots Department Public Works: Engineering Project Type Rehabilitation Project Manager CIP Engineer Council Priorities Maintain and Improve City Infrastructure Location Various Locations Project Description and Purpose The City owns and maintains eight parking lots in the downtown totaling approximately 129,000 square feet of paved surface area. This project would resurface and restripe these lots. The scope of work includes asphalt resurfacing, pavement markings, wheel stops, striping, ADA parking stalls, signage, and storm water management. In addition, the parking lot at the northeast corner of Railroad Street and Sixth Street is a 0.58 acre lot with 58 parking spaces. The lot is not adequately lit with many areas that are in shadows after the lights turn on. The parking lot requires a new lighting design, poles and electrical service. Project Justification Pavement surfaces in City-owned lots have degraded over time. Many features of the parking lots, such as parking stall marking, directional arrows, and signs, also require replacement. This project would also provide an opportunity to review current parking lot layouts and optimize them to better suit adjacent land uses. Per Title II of the ADA, parking lot resurfacing also triggers ADA improvements. Since these are offsite parking lots, ADA accessibility shall comply with the City Municipal Code. Since a number of these lots support the Downtown, this project meets the City Council Goal of Downtown Revitalization. Master Planning Documents This project supports the Downtown Strategic Plan by providing adequate parking to accommodate additional customers and residents thus improving the downtown’s market conditions and growing appeal as a residential and commercial area. Monterey St Eigleberry St Alexander St Railroad St Lewis St Fourth St Sixth St Fifth St Seventh St 247DRAFT Back to Charter Table of Contents 10.1 p. 697 of 794 CITY OF GILROY UNFUNDED 2024-2028 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public Works) (900510) Project Costs Total Prior FY24 FY25 FY26 FY27 FY28 Beyond 5 Years Project Total Design $157,300 $157,300 Construction $694,000 $694,000 Con. Support $106,700 $106,700 Total $958,000 $958,000 Funding Source Total Prior FY24 FY25 FY26 FY27 FY28 Beyond 5 Years Project Total Unfunded $958,000 $958,000 Total $958,000 $958,000 Financial Comments This project is currently unfunded. Estimated Project Schedule Project Phase Timeline Project Design Beyond FY28 Project Advertisement Beyond FY28 Project Construction Beyond FY28 Project Completion Beyond FY28 Ongoing Operational Cost Impact This project addresses maintenance needs. Parking lots should be maintained and resurfaced every 8-10 years. 248DRAFT Back to Charter Table of Contents 10.1 p. 698 of 794 CITY OF GILROY UNFUNDED 2024-2028 CAPITAL IMPROVEMENT PROGRAM Project Name Christmas Hill Park Trail Wayfinding Signage Project No. 900610 Category Parks & Trails : Other Structures or Facilities Department Public Works: Parks Project Type New Project Manager Deputy Director Public Works Council Priorities Maintain and Improve City Infrastructure Location 7050 Miller Avenue Project Description and Purpose This project will design and install wayfinding signs within Christmas Hill Park and DeBell Uvas Creek Park Preserve. The project will also include associated trail maps and program graphics for community outreach. This project is needed to establish standards for City hiking trail signs that compliment and support various South County healthy living events and programs. Christmas Hill Park and the DeBell Uvas Creek Park Preserve trails are proposed for promoting healthy living activities for all age groups. Under guidance from a landscape consultant, the Santa Clara County Public Health Department, and the Gilroy Parks and Recreation Commission, this project will create a park trail signage program. Project Justification Community comments from healthy living events, the Parks and Recreation Commission, and the County’s Healthy Living Program has indicated that the City has a need to provide significant park trail signs and maps of the City’s trail system starting at Christmas Hill Park. This should include public trail interfaces surrounding Christmas Hill Park and the adjacent DeBell Uvas Creek Park Preserve. Master Planning Documents This project enhances park facilities, which is the goal of the Parks Master Plan. Uvas Park Dr DeBell Uvas Creek Park Preserve Christmas Hill Park DeBell Uvas Creek Park Preserve 249DRAFT Back to Charter Table of Contents 10.1 p. 699 of 794 CITY OF GILROY UNFUNDED 2024-2028 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public Works) (900610) Project Costs Total Prior FY24 FY25 FY26 FY27 FY28 Beyond 5 Years Project Total Design $23,100 $23,100 CEQA $1,100 $1,100 Construction $103,400 $103,400 Con. Support $4,400 $4,400 Total $132,000 $132,000 Funding Source Total Prior FY24 FY25 FY26 FY27 FY28 Beyond 5 Years Project Total Unfunded $132,000 $132,000 Total $132,000 $132,000 Financial Comments This project is currently unfunded. Estimated Project Schedule Project Phase Timeline Project Design Beyond FY28 Project Advertisement Beyond FY28 Project Construction Beyond FY28 Project Completion Beyond FY28 Ongoing Operational Cost Impact The annual estimated sign maintenance costs will gradually increase over a five to ten year period, from $200 to $400 per year for direct repair materials, and $600 to $800 per year based on sign hardiness and park visitor impacts. 250DRAFT Back to Charter Table of Contents 10.1 p. 700 of 794 CITY OF GILROY UNFUNDED 2024-2028 CAPITAL IMPROVEMENT PROGRAM Project Name Forest Street Park Expansion Project No. 900630 Category Parks and Trails: Park Expansion Department Public Works: Parks Project Type New Project Manager Deputy Director Public Works Council Priorities Maintain and Improve City Infrastructure Location 7325 Forest Street Project Description and Purpose The purpose of this project is to expand the Forest Street Park in accordance with the City’s approved Forest Street Park Master Plan. The existing park has a children’s play area and a small picnic area. The expanded park could include bocce ball courts and horseshoe pits. The project will include the acquisition of the adjacent property just south of the park, which is currently occupied by a commercial building. This is the second of two parcels needed to complete the approved master plan. The first parcel has already been acquired. Significant soil testing and anticipated mitigation of soil contamination is anticipated. Upon completion of property acquisition and soil mitigation, installation of the proposed improvements would be completed. Project Justification This project in consistent with the Gilroy City Council goal of ensuring neighborhoods benefit equally from City services. The Forest Street Park Expansion Project will promote a healthier population and enhance the quality of life and property values in low-and-moderate -income neighborhoods by expanding the existing recreational facility. The property is now for sale, making this an ideal time to acquire it. Master Planning Documents This project is identified in the Forest Street Park Master Plan, and also provides for a safe and well maintained park which is the focus of the Parks and Recreation Systems Master Plan. 251DRAFT Back to Charter Table of Contents 10.1 p. 701 of 794 CITY OF GILROY UNFUNDED 2024-2028 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public Works) (900630) Project Costs Total Prior FY24 FY25 FY26 FY27 FY28 Beyond 5 Years Project Total Land Acquisition $720,000 $720,000 Total $720,000 $720,000 Funding Source Total Prior FY24 FY25 FY26 FY27 FY28 Beyond 5 Years Project Total Unfunded $720,000 $720,000 Total $720,000 $720,000 Financial Comments This project is currently unfunded. Purchase of the property is estimated at $720,000. Mitigation of soil contamination should be negotiated to be completed by the seller, as a condition of sale. Future additional development costs will be determined when the final scope of the park is known. Estimated Project Schedule Project Phase Timeline Project Design Beyond FY28 Project Advertisement Beyond FY28 Project Construction Beyond FY28 Project Completion Beyond FY28 Ongoing Operational Cost Impact There will be minor increases in landscape and facility maintenance for new park development on this final portion of the park. Park and contract maintenance staff already maintain the Forest Street Park, so no additional mobilization is required, only an expansion of current activities and contract work. 252DRAFT Back to Charter Table of Contents 10.1 p. 702 of 794 CITY OF GILROY UNFUNDED 2024-2028 CAPITAL IMPROVEMENT PROGRAM Project Name Las Animas Veterans Park Miscellaneous Facility Rehabilitation Project No. 900640 Category Parks & Trails: Other Structures or Facilities Department Public Works: Parks Project Type Rehabilitation Project Manager Deputy Director Public Works Council Priorities Maintain and Improve City Infrastructure Location 400 Mantelli Drive Project Description and Purpose This project would restore, renovate, and upgrade the “Oaks” restroom and Lake Side group barbecue area lighting and electrical, and remove and replace existing deteriorated asphalt pathways with new concrete walkways. Paths would be widened from 10 to 12 feet to meet City trail standards and would be wide enough for bicycles, walkers in both directions, and maintenance vehicles. The project also includes renovation of the main Mantelli Drive parking lot. Improvements would require replacement of several small bridges and path lighting upgrades. Replacement of the original low flow pathway channel culvert near the tennis courts and minor ball field to meet safe storm flows is also included. A new all-weather bridge for park visitors and service vehicles at the culvert is required. The base rock pathway between the Wayland and Hanna parking lots is also included. Both the Hanna parking lot and base rock pathway will need first time lights provided. Project Justification This park is the most heavily used in the City’s system. The Oaks restroom is old and needs overhauling for facilities and utilities. Many of the asphalt pathway service roads are more than 40 years old and have been reduced to base rock. The City has received comments from users who have expressed concerns after having fallen or been splashed at deteriorated locations. The need to upgrade and replace failed pathways and install new parking lot lights for park users is an important user safety and security measure. Master Planning Documents This project provides for a safe and well-maintained park, which is the focus of the Parks and Recreation Systems Master Plan. Arnold Dr Las Animas Veterans Park 253DRAFT Back to Charter Table of Contents 10.1 p. 703 of 794 CITY OF GILROY UNFUNDED 2024-2028 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public Works) (900640) Project Costs Total Prior FY24 FY25 FY26 FY27 FY28 Beyond 5 Years Project Total Pre-Design $30,800 $30,800 Design $609,400 $609,400 CEQA $91,300 $91,300 Construction $2,761,000 $2,761,000 Con. Support $364,100 $364,100 Total $3,856,600 $3,856,600 Funding Source Total Prior FY24 FY25 FY26 FY27 FY28 Beyond 5 Years Project Total Unfunded $3,856,600 $3,856,600 Total $3,856,600 $3,856,600 Financial Comments This project is currently unfunded. Funding for this project could come from state park grant funding and possibly the General Fund. Estimated Project Schedule Project Phase Timeline Project Design Beyond FY28 Project Advertisement Beyond FY28 Project Construction Beyond FY28 Project Completion Beyond FY28 Ongoing Operational Cost Impact Operational cost impacts should be neutral. There will be less path and reduced restroom care work required, but there is more irrigation adjustment work that will take time to complete. 254DRAFT Back to Charter Table of Contents 10.1 p. 704 of 794 CITY OF GILROY UNFUNDED 2024-2028 CAPITAL IMPROVEMENT PROGRAM Project Name Gilroy Sports Park Improvements Phases IV and V Project No. 900680 Category Parks and Trails: Park Expansion Department Public Works: Parks Project Type New Project Manager Deputy Director Public Works Council Priorities Maintain and Improve City Infrastructure Location 5925 Monterey Frontage Road Project Description and Purpose This project would design, and construct sports fields and associated amenities at the Gilroy Sports Park. The project would include four softball fields in a wagon wheel layout, and two soccer/football facilities, described as Phases IV and V in the Gilroy Sports Park Master Plan. The project would also include necessary support facilities such as restrooms, snack bar, parking, security residence, maintenance yard, and sports lighting utilities. A BMX/Pump Track could be included in Phase IV and/or V of the Sports Park project build out. Phase IV and V of the Sports Park project would involve improvements on 14 to 16 acres of the 72-acre site. Project Justification The Gilroy Sports Park has become popular with local leagues and as a destination for regional tournaments. The demand for local sports fields exceeds the available supply, suggesting this is the right time to develop more of this specialty park. Additional fields will allow hosting larger tournaments, and possibly increased revenues. Master Planning Documents This project is listed in the Parks and Recreation Systems Master Plan. Phase I Phase II Phase III Phase IV Gilroy Sports Park Phase VI Phase VII Phase IX Phase V 255DRAFT Back to Charter Table of Contents 10.1 p. 705 of 794 CITY OF GILROY UNFUNDED 2024-2028 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public Works) (900680) Project Costs Total Prior FY21 FY22 FY23 FY24 FY25 Beyond 5 Years Project Total Pre-Design $64,900 $64,900 Design $1,252,900 $1,252,900 CEQA $195,800 $195,800 Construction $11,880,000 $11,880,000 Con. Support $1,436,600 $1,436,600 Bioswale $1,045,440 $1,045,440 Permitting Fees $82,500 $82,500 Total $15,958,140 $15,958,140 Funding Source Total Prior FY21 FY22 FY23 FY24 FY25 Beyond 5 Years Project Total Unfunded $15,958,140 $15,958,140 Total $15,958,140 $15,958,140 Financial Comments This project is currently unfunded. Future funding could come from impact fees, state park development grants, and matching funds from the General Fund (100). Estimated Project Schedule Project Phase Timeline Project Design Beyond FY28 Project Advertisement Beyond FY28 Project Construction Beyond FY28 Project Completion Beyond FY28 Ongoing Operational Cost Impact Increased maintenance and operation costs will be required upon completion of the project, including an estimated annual cost of $90,000 for storm water facility maintenance as well as buildings and mobile trailers, with repairs as necessary. Costs could be partially offset by user fees and admission charges, where feasible. 256DRAFT Back to Charter Table of Contents 10.1 p. 706 of 794 CITY OF GILROY UNFUNDED 2024-2028 CAPITAL IMPROVEMENT PROGRAM Project Name Rehabilitate Softball Fields at Las Animas and Christmas Hill Parks Project No. 900690 Category Parks & Trails: Other Structures or Facilities Department Public Works: Parks Project Type Rehabilitation Project Manager Deputy Director Public Works Council Priorities Maintain and Improve City Infrastructure Location 7050 Miller Avenue and 400 Mantelli Drive Project Description and Purpose This project would rehabilitate the major softball infields at Las Animas and Christmas Hill Parks. This would include demolishing and removing four inches of infield material down to mineral soil, and replacing it with the same infield material that was installed at the Gilroy Sports Park. The project will also include re-grading for positive drainage and replacement of infield bases. Project Justification The Christmas Hill Park and Las Animas Park softball infields are inferior to those at the Gilroy Sports Park. These infields have a grainier and coarser texture. This results in more abrasions and harsher flesh wounds when players fall. This project would improve safety for users of the softball fields. Master Planning Documents This project provides for a safe and well-maintained park which is the focus of the Parks and Recreation Systems Master Plan. Wren Ave Miller Ave Christmas Hill Park Softball Fields Las Animas Park Softball Fields 257DRAFT Back to Charter Table of Contents 10.1 p. 707 of 794 CITY OF GILROY UNFUNDED 2024-2028 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public Works) (900690) Project Costs Total Prior FY24 FY25 FY26 FY27 FY28 Beyond 5 Years Project Total Design $28,600 $28,600 CEQA $1,100 $1,100 Construction $145,000 $145,000 Con. Support $7,700 $7,700 Total $182,400 $182,400 Funding Source Total Prior FY24 FY25 FY26 FY27 FY28 Beyond 5 Years Project Total Unfunded $182,400 $182,400 Total $182,400 $182,400 Financial Comments This project is currently unfunded. Estimated Project Schedule Project Phase Timeline Project Design Beyond FY28 Project Advertisement Beyond FY28 Project Construction Beyond FY28 Project Completion Beyond FY28 Ongoing Operational Cost Impact There are no operational costs associated with this project. These parks are currently maintained by the Parks Division with maintenance costs included in the budget. 258DRAFT Back to Charter Table of Contents 10.1 p. 708 of 794 CITY OF GILROY UNFUNDED 2024-2028 CAPITAL IMPROVEMENT PROGRAM Project Name Monterey Rd Sidewalk – Luchessa to Tenth Project No. EN2404 Category Streets: Curbs & Sidewalks Department Public Works: Engineering Project Type New Project Manager CIP Engineer Council Priorities Maintain and Improve City Infrastructure Location Monterey Rd from Luchessa Ave to Tenth St Project Description and Purpose This project would design and construct approximately 3,000 linear feet of six-foot wide sidewalk on the east side of Monterey Road between Tenth Street to Luchessa Avenue. The project would also address drainage issues along this road segment by installing approximately 1,850 linear feet of 48- inch and 1,550 feet of 90-inch storm drain pipeline. Project Justification There is currently only approximately 350 linear feet of sidewalk on the east side of Monterey Road between Tenth Street and Luchessa Avenue, in front of the recently constructed Gateway Senior Apartment complex. This project would improve accessibility and enhance safety by clos ing the gap in sidewalks on the east side of Monterey Road. It would also improve connectivity between the commercial and residential land uses on the east side of Monterey Road and commercial land uses to the north and south of the project area. Master Planning Documents The storm drain improvements for this project are included in the 2022 Storm Drainage System Master Plan. Monterey Rd New Sidewalk Tenth St Existing Sidewalk 259DRAFT Back to Charter Table of Contents 10.1 p. 709 of 794 CITY OF GILROY UNFUNDED 2024-2028 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public Works) (EN2304) Project Costs Total Prior FY24 FY25 FY26 FY27 FY28 Beyond 5 Years Project Total Pre-Design $68,200 $68,200 Design $520,300 $520,300 CEQA $20,900 $20,900 Construction $6,237,000 $6,237,000 Con. Support $205,700 $205,700 Total $7,052,100 $7,052,100 Funding Source Total Prior FY24 FY25 FY26 FY27 FY28 Beyond 5 Years Project Total Unfunded $7,052,100 $7,052,100 Total $7,052,100 $7,052,100 Financial Comments This project is currently unfunded. Estimated Project Schedule Project Phase Timeline Project Design Beyond FY28 Project Advertisement Beyond FY28 Project Construction Beyond FY28 Project Completion Beyond FY28 Ongoing Operational Cost Impact No additional costs are expected. Completion of this project should reduce operational costs. 260DRAFT Back to Charter Table of Contents 10.1 p. 710 of 794 CITY OF GILROY UNFUNDED 2024-2028 CAPITAL IMPROVEMENT PROGRAM Project Name Master Plan Projects – Storm Drain Improvements Project No. EN2405 Category Storm Drain : Storm Collection Department Public Works: Engineering Project Type New Project Manager City Engineer Council Priorities Maintain and Improve City Infrastructure Location Citywide Project Description and Purpose The Master Plan Projects – Storm Drain Improvements Project includes 43 individual projects in 6 hydrologic drainage areas throughout the City. The purpose of these projects is to mitigate existing deficiencies in the City’s storm drain system and implement improvements to service anticipated future growth throughout the City. The projects include pipeline replacements as well as new pipeline improvements. The number and types of projects in each hydrologic area are summarized below: •Ronan Channel Drainage Area – 4 Replacements and 5 New •Miller Slough Drainage Area – 6 Replacements •North Uvas Drainage Area – 4 Replacements and 4 New •South Uvas Drainage Area – 1 Replacement •Princevalle Drainage Area – 12 Replacements and 1 New •Lower Miller Slough Drainage Area – 6 Replacements Project Justification The improvements are identified in the City of Gilroy 2023 Storm Drainage System Master Plan, which documents existing system facilities, acceptable hydrologic and hydraulic performance criteria, and projected stormwater runoff consistent with the Urban Planning Area. The plan also included the development of the City’s GIS-based hydrologic and hydraulic stormwater models. Master Planning Documents These improvements are included in the 202 3 Storm Drainage System Master Plan. 261DRAFT Back to Charter Table of Contents 10.1 p. 711 of 794 CITY OF GILROY UNFUNDED 2024-2028 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public Works) (EN2405) Project Costs Total Prior FY24 FY25 FY26 FY27 FY28 Beyond 5 Years Project Total Design $9,284,948 $9,284,948 CEQA $464,247 $464,247 Construction $29,711,835 $29,711,835 Con. Support $6,963,711 $6,963,711 Total $46,424,742 $46,424,742 Funding Source Total Prior FY24 FY25 FY26 FY27 FY28 Beyond 5 Years Project Total Unfunded $46,424,742 $46,424,742 Total $46,424,742 $46,424,742 Financial Comments The projects in the Storm Drainage System Master Plan are currently unfunded. The funding source for new storm drainage lines and system upgrades would be the Storm Drain Development Impact Fund (410). The 2023 Storm Drainage System Master Plan identifies a total of $34.8M in current and future capital improvements over a five-year time period. For this charter, this amount has been escalated based on the Engineering News Record Construction Cost Index (CCI) to the amount shown here. Future City capital improvement costs will be funded out of the storm drain development impact fee. There is also a need to develop another revenue stream to pay for storm water improvements. Additional funding mechanisms are required due to the fact that Storm Drainage is not currently one of the City’s Enterprise Funds (funded by rate payers), like Sewer and Water. Because of this, storm drain maintenance and capital projects must be paid out of the General Fund if they do not qualify for the use of storm drain impact fees. There is a need to create a new Storm Drain Fund to pay for Storm Drainage System Master Plan improvements. This will be studied over the next year. Estimated Project Schedule Project Phase Timeline Project Design Beyond FY28 Project Advertisement Beyond FY28 Project Construction Beyond FY28 Project Completion Beyond FY28 Ongoing Operational Cost Impact The operational costs associated with this project would be nominal. 262DRAFT Back to Charter Table of Contents 10.1 p. 712 of 794 CITY OF GILROY UNFUNDED 2024-2028 CAPITAL IMPROVEMENT PROGRAM Project Name Luchessa Ave/Rossi Ln Reconstruction Project No. EN2406 Category Streets: Pavement Department Public Works: Engineering Project Type Replacement Project Manager City Engineer Council Priorities Maintain and Improve City Infrastructure Location Luchessa from Monterey to Rossi & Rossi from Luchessa Ave to Mayock Rd Project Description and Purpose This project would reconstruct Luchessa Avenue from Monterey Road to Rossi Lane and reconstruct Rossi Lane from Luchessa Avenue to Mayock Road. The project also includes new sidewalk on Luchessa Avenue between Monterey Road and Automall Parkway. The project would also install Class II bike lanes on Luchessa Avenue and Rossi Lane within the project limits, as well as other traffic stripes and pavement markings. Project Justification The overall quality and condition of a road is measured using the Pavement Condition Index (PCI). PCI is a numerical index between 0 and 100, with 100 representing the best possible condition and 0 representing the worst possible condition. Pavement features such as the existence of cracking and potholes will impact the PCI classification. The pavement within the project limits is very poor, with PCIs of 14 (Luchessa Avenue) and 18 (Rossi Lane). These roads are located along a commuter route and in an industrial area and are thus heavily traveled. The City has received numerous complaints from local commuters and business owners regarding the condition of these roads. In addition, these roads experience high maintenance costs due to their poor condition. Master Planning Documents This project is not included in any master planning documents. Luchessa Ave Project Area 263DRAFT Back to Charter Table of Contents 10.1 p. 713 of 794 CITY OF GILROY UNFUNDED 2024-2028 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public Works) (EN2406) Project Costs Total Prior FY24 FY25 FY26 FY27 FY28 Beyond 5 Years Project Total Design $408,000 $408,000 CEQA $1,000 $1,000 Construction $3,059,000 $3,059,000 Con. Support $612,000 $612,000 Total $4,080,000 $4,080,000 Funding Source Total Prior FY24 FY25 FY26 FY27 FY28 Beyond 5 Years Project Total Unfunded $4,080,000 $4,080,000 Total $4,080,000 $4,080,000 Financial Comments This project is currently unfunded. City staff have submitted grant applications in attempts to secure funding to reconstruct these roads, but these attempts have been unsuccessful. Staff will continue to pursue funding opportunities and will also consider alternative treatment options that may reduce costs and make funding the project more feasible. Estimated Project Schedule Project Phase Timeline Project Design Beyond FY28 Project Advertisement Beyond FY28 Project Construction Beyond FY28 Project Completion Beyond FY28 Ongoing Operational Cost Impact This project would result in reduced maintenance costs. 264DRAFT Back to Charter Table of Contents 10.1 p. 714 of 794 CITY OF GILROY UNFUNDED 2024-2028 CAPITAL IMPROVEMENT PROGRAM Project Name Parks Master Plan Project No. PK2 402 Category Parks and Trails: Master Plans Department Public Works: Parks Project Type Studies & Reports Project Manager Deputy Director Public Works Council Priorities Maintain and Improve City Infrastructure Location Citywide Project Description and Purpose This project would create a Parks Master Plan for the City of Gilroy. The Parks Master Plan would assess the condition of the City’s existing parks, conduct public outreach to identify community needs, and recommend improvements based on feedback from the public and the goals and policies within the 2040 General Plan. It will also identify potential funding sources for the proposed improvements. The plan will assist decision-makers in prioritizing future park improvements, allocating funding, and pursuing additional funding opportunities. Project Justification The City’s Parks & Recreation System Master Plan was last updated in September 2004. In addition to identifying park deficiencies and proposed improvements, the Parks & Recreation System Master Plan also evaluated recreation programs and special use facilities (e.g., Wheeler Community Center, Gilroy Museum, etc.). The Parks Master Plan will review, update, and build upon the capital improvements identified for parks within the 2004 Parks & Recreation System Master Plan. Having an adopted Parks Master Plan in place will allow the City to develop a Parks Impact Fee Program which will provide a funding source for park improvements throughout the City and will allow for continued programming of Recreation Services within the City’s parks. Master Planning Documents This project will create a Parks Master Plan. 265DRAFT Back to Charter Table of Contents 10.1 p. 715 of 794 CITY OF GILROY UNFUNDED 2024-2028 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public Works) (PK2402) Project Costs Total Prior FY24 FY25 FY26 FY27 FY28 Beyond 5 Years Project Total Consulting $225,000 $225,000 Salaries/Wages $25,000 $25,000 Total $250,000 $250,000 Funding Source Total Prior FY24 FY25 FY26 FY27 FY28 Beyond 5 Years Project Total Unfunded $250,000 $250,000 Total $250,000 $250,000 Financial Comments This project is currently unfunded. Estimated Project Schedule Project Phase Timeline Project Design Beyond FY28 Project Advertisement Beyond FY28 Project Construction Beyond FY28 Project Completion Beyond FY28 Ongoing Operational Cost Impact This project will not generate operational costs and will inform additional capital development in the future. 266DRAFT Back to Charter Table of Contents 10.1 p. 716 of 794 Appendix C – Funded Studies/Plans (Within 5‐Year CIP) 267DRAFT Back to Main Table of Contents 10.1 p. 717 of 794 This page intentionally left blank 268DRAFT Back to Main Table of Contents 10.1 p. 718 of 794 CITY OF GILROY FUNDED 2024-2028 CAPITAL IMPROVEMENT PROGRAM Project Name Downtown Parking Management Plan Project No. 800110 Category Engineering: Plans & Programs Department Public Works: Engineering Project Type Studies & Reports Project Manager City Engineer Council Priorities Maintain and Improve City Infrastructure Location Downtown Project Description and Purpose This project will fund a professional services agreement with a consultant to analyze the existing parking conditions in the Downtown and provide recommendations regarding parking management and supportive capital improvement needs. Project Justification Parking management in the Downtown Core is a high priority for the City. It supports the Downtown and encourages economic development. The Gilroy Downtown Business Association (GDBA) completed an informal Downtown Parking Assessment in 2019 which identified a significant shortage in the number of parking spaces within the Downtown area. A Parking Management Plan will analyze opportunity areas in the Downtown to create additional parking, suggest strategies for optimizing use, and identify potential funding sources and strategies to pay for building and maintaining parking assets within the district. The program will be developed through a survey of residents and business owners, recommendations from the GDBA, additional research, and extensive public outreach. The Parking Management Plan will be used to develop goals for fair and consolidated parking management and may include recommendations for changes to City codes, administrative regulations, practices, procedures, and enforcement. Master Planning Documents The Downtown Specific Plan, completed in 2005, calls for increased parking in the Downtown as well as a comprehensive Parking Management Plan. This project also supports the downtown and will encourage economic development. 269DRAFT Back to Charter Table of Contents 10.1 p. 719 of 794 CITY OF GILROY FUNDED 2024-2028 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public Works) (800110) Project Costs Total Prior FY24 FY25 FY26 FY27 FY28 Beyond 5 Years Project Total Contract Admin. $25,721 $25,721 Public Outreach $11,317 $11,317 Consulting $263,723 $263,723 Total $300,761 $300,761 Funding Source Total Prior FY24 FY25 FY26 FY27 FY28 Beyond 5 Years Project Total Downtown Parking Management (202) $300,761 $300,761 Total $300,761 $300,761 Financial Comments This project received funding in FY23 and is currently underway. The project is expected to be completed in FY24. Estimated Project Schedule Project Phase Timeline Project Design N/A Project Advertisement FY23 Project Construction N/A Project Completion FY24 Ongoing Operational Cost Impact There are no operational costs associated with this project. 270DRAFT Back to Charter Table of Contents 10.1 p. 720 of 794 CITY OF GILROY FUNDED 2024-2028 CAPITAL IMPROVEMENT PROGRAM Project Name Shooting Range Assessment Project No. 800230 Category Facilities: Specialized Facilities Department Facilities Project Type Rehabilitation Project Manager Facilities Manager Council Priorities Maintain and Improve City Infrastructure Location 1300 Southside Drive Project Description and Purpose This project involves conducting an assessment to determine the lead abatement procedures necessary to bring the City’s shooting range into compliance with Federal Environmental Protection Agency (EPA) standards, and to meet the provisions of the Clean Water Act. To satisfy these requirements, it may be necessary to construct overhead structures, drainage ditches and storage tanks, targets that encapsulate bullets, and other runoff collection devices. The extent of the required modifications will not be known until the study is completed. Phase I of the project will be the assessment and engineering of the abatement measures. Phase II will be construction and implementation of the corrective measures identified during Phase I analysis determination. Project Justification This project is needed to bring the City’s shooting range into compliance with Federal EPA regulations. It is needed to identify a system to ensure the lead is captured so it does not leach into the soil and transfer into the local groundwater aquifer. Master Planning Documents This project is not specifically listed in any master plan document. 271DRAFT Back to Charter Table of Contents 10.1 p. 721 of 794 CITY OF GILROY FUNDED 2024-2028 CAPITAL IMPROVEMENT PROGRAM Project Funding (Police) (800230) Project Costs Total Prior FY24 FY25 FY26 FY27 FY28 Beyond 5 Years Project Total Consulting $55,000 $55,000 Salaries/Wages $8,800 $8,800 Construction $200,000 $200,000 Equipment $77,000 $77,000 Total $63,800 $277,000 $340,800 Funding Source Total Prior FY24 FY25 FY26 FY27 FY28 Beyond 5 Years Project Total Facilities (615) $63,800 $277,000 $340,800 Total $63,800 $277,000 $340,800 Financial Comments This project would be funded out of the Facilities Fund (615). Estimated Project Schedule Project Phase Timeline Project Design FY23 Project Advertisement FY24 Project Construction FY24 Project Completion FY24 Ongoing Operational Cost Impact Operational costs are unknown but will involve continual lead abatement recycling efforts and runoff prevention. 272DRAFT Back to Charter Table of Contents 10.1 p. 722 of 794 CITY OF GILROY FUNDED 2024-2028 CAPITAL IMPROVEMENT PROGRAM Project Name Traffic Circulation Master Plan and Traffic Impact Fee Update Project No. 800240 Category Engineering: Master Plans Department Public Works: Engineering Project Type New Project Manager City Engineer Council Priorities Maintain and Improve City Infrastructure Location Citywide Project Description and Purpose The Traffic Circulation Master Plan (TCMP) Update will include a review of transportation projects based on the 2040 General Plan and the City’s travel forecast model. It will include the identification of all intersections (both short-term and long-term) that do not meet the City’s adopted Level of Service (LOS) Standard, and will determine the level of improvements needed to bring levels of service into compliance. The traffic analysis will include a review of intersection operations, opportunities for needed improvements, and sufficient conceptual design to identify project challenges, project right-of-way needs, and preliminary cost estimates. The Traffic Impact Fee (TIF) update will include a nexus study to calculate the appropriate impact fees necessary to fund proposed infrastructure improvements required to support future growth as identified in the updated Traffic Circulation Master Plan and 2040 General Plan. Project Justification The City's Traffic Circulation Master Plan and Traffic Impact Fee program have not had major updates since 2004. The documents need to be revised to correspond to the 2040 General Plan and the City's updated 2040 travel forecast model. The TIF Program establishes the amount of Traffic Impact Fees paid by developers, and the method for reimbursement of transportation-related development costs to developers after project completion. Modifications to the TIF program could make the collection of traffic impact fees more beneficial to the City. Master Planning Documents The Traffic Circulation Master Plan Update will be consistent with the new GP Mobility Element. 273DRAFT Back to Charter Table of Contents 10.1 p. 723 of 794 CITY OF GILROY FUNDED 2024-2028 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public Works) (800240) Project Costs Total Prior FY24 FY25 FY26 FY27 FY28 Beyond 5 Years Project Total Consulting $400,000 $400,000 Total $400,000 $400,000 Funding Source Total Prior FY24 FY25 FY26 FY27 FY28 Beyond 5 Years Project Total Traffic Impact Fee (425) $400,000 $400,000 Total $400,000 $400,000 Financial Comments This project will be funded using Traffic Impact Fees (425). Estimated Project Schedule Project Phase Timeline Project Advertisement FY24 Project Completion FY24 Ongoing Operational Cost Impact There are no operational costs associated with this project. 274DRAFT Back to Charter Table of Contents 10.1 p. 724 of 794 CITY OF GILROY FUNDED 2024-2028 CAPITAL IMPROVEMENT PROGRAM Project Name Civic Center Master Plan Project No. FC2403 Category Facilities: Building Systems Department Administration Project Type New Project Manager Assistant to City Administrator Council Priorities Maintain and Improve City Infrastructure Location Civic Center Project Description and Purpose The development of a Civic Center Master Plan would examine the City facilities within the City Hall complex area, to determine their remaining useful life, identify replacement costs, and identify a phasing plan for implementation. While the Police Station and Gilroy Library are relatively new buildings, other buildings within the complex area are in various degrees of deterioration and are in need of significant investment if the buildings are to be kept in service for the next decade. Buildings considered for review in the master plan effort include a Community Center, City Hall, the Senior Center, the City Hall Annex Building, Wheeler Auditorium, and the Dowdy building. Project Justification The creation of a Civic Center Master Plan would assist the City in laying the groundwork for considering major and minor repairs to existing civic facilities, possible replacement of civic facilities, identifying the addition of desired amenities, and providing a road map for future improvements as funding becomes available. The improvements would address a number of City Council Strategic Goals. Master Planning Documents This project is not included in any master plan document. 275DRAFT Back to Charter Table of Contents 10.1 p. 725 of 794 CITY OF GILROY FUNDED 2024-2028 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public Works) (FC2403) Project Costs Total Prior FY24 FY25 FY26 FY27 FY28 Beyond 5 Years Project Total Pre-Design $750,000 $750,000 Design Construction Con. Support Total $750,000 $750,000 Funding Source Total Prior FY24 FY25 FY26 FY27 FY28 Beyond 5 Years Project Total Public Facilities Fund (440) $750,000 $750,000 Total $750,000 $750,000 Financial Comments This project will be funded by the Public Facilities Fund (440). Cost savings from funds that were previously set aside by the City Council to fund the City Hall HVAC Replacement will be used to fund this project. The funding would pay for the development of a master plan. Construction funding for identified improvements would need to be secured at a later date. Estimated Project Schedule Project Phase Timeline Project Pre-Design FY24 Project Advertisement TBD Project Construction TBD Project Completion TBD Ongoing Operational Cost Impact There are no ongoing operational costs for this master plan development. Future costs associated with maintaining new facilities would have to be considered with any future project construction funding. 276DRAFT Back to Charter Table of Contents 10.1 p. 726 of 794 Appendix D – Unfunded Studies/Plans (Recommended Beyond FY28) 277DRAFT Back to Main Table of Contents 10.1 p. 727 of 794 This page intentionally left blank 278DRAFT Back to Main Table of Contents 10.1 p. 728 of 794 CITY OF GILROY UNFUNDED 2024-2028 CAPITAL IMPROVEMENT PROGRAM Project Name Storm Outfalls #6 and #7 – Investigations and Monitoring for NPDES Project No. 900220 Category Engineering: Stormwater Compliance Department Public Works: Engineering Project Type Studies & Reports Project Manager City Engineer Council Priorities Maintain and Improve City Infrastructure Location West Branch Llagas Creek and Princevalle Channel Project Description and Purpose The purpose of this project is to identify and eliminate the source(s) of high levels of human bacteria coming from Outfall #6 (located in the West Branch of Llagas Creek) and Outfall #7 (located at the west end of Princevalle Channel). The project has four phases, as described below: 1)A Desktop Study was completed within the two drainage areas to identify high risk areas where underground stormwater pipes are most likely to be compromised. 2)Maintenance staff installed “Drains to Bay” medallions on all storm drain inlets in these catchment areas where illegal discharge could possibly be taking place. 3)Based on future requirements and testing, a CCTV Investigative Program might be required for all stormwater pipe segments identified in the high-risk zone. The focus would be to locate compromised underground pipes that allow infiltration and inflow of stormwater, containing high levels of human bacteria, during storm events. 4)A stormwater pipe repair program would then be generated to correct the compromised pipes. Project Justification The City of Gilroy is required under State Law to do this work for compliance with the National Pollutant Discharge Elimination System (NPDES) Permit. Master Planning Documents This project supports the City’s General Plan. Flood control, drainage, and water quality mitigation measures are included in the City’s General Plan Environmental Impact Report (EIR). 279DRAFT Back to Charter Table of Contents 10.1 p. 729 of 794 CITY OF GILROY UNFUNDED 2024-2028 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public Works) (900220) Project Costs Total Prior FY24 FY25 FY26 FY27 FY28 Beyond 5 Years Project Total Pre-Design $10,000 $10,000 Design $40,000 $40,000 CEQA $1,000 $1,000 Construction $200,000 $200,000 Con. Support $50,000 $50,000 Total $10,000 $291,000 $301,000 Funding Source Total Prior FY24 FY25 FY26 FY27 FY28 Beyond 5 Years Project Total General Fund - Environmental Programs (100- 2404) $10,000 $10,000 Unfunded $291,000 $291,000 Total $10,000 $291,000 $301,000 Financial Comments Funding for the cost of the video inspection and storm water pipe mitigation program has yet to be determined. Estimated Project Schedule Project Phase Timeline Phase 1 Complete Phase 2 Complete Water Sampling FY25 Phase 3 Beyond FY28 Phase 4 Beyond FY28 Ongoing Operational Cost Impact There are no operational costs associated with this project. 280DRAFT Back to Charter Table of Contents 10.1 p. 730 of 794 CITY OF GILROY UNFUNDED 2024-2028 CAPITAL IMPROVEMENT PROGRAM Project Name Development of Stormwater Specifications Project No. 900250 Category Engineering: Standard Drawings & Specs Department Public Works: Engineering Project Type Studies & Reports Project Manager City Engineer Council Priorities Maintain and Improve City Infrastructure Location Citywide Project Description and Purpose This project will develop a set of specifications for the City to be in compliance with the regions stormwater requirements. These specifications will bring the City in compliance with the current Municipal General Permit. The specifications will provide guidance for staff and the development community regarding design and construction of storm water capture and treatment devices in compliance with stormwater requirements. Project Justification The City is required to follow guidelines for stormwater design, construction, and management dictated by the Regional Water Quality Control Board. The City does not have a set of specifications that are up to date or in conformance with the current Board permit requirements. Having clear and concise specifications is a requirement by the State, and which the City has recently received Notice of Violations by the State in part related to the lack of stormwater specifications. Stormwater specifications will ensure compliance with State requirements, satisfy the existing Notice of Violations, and prevent penalties or future Notice of Violation from the Regional Board on this item. Master Planning Documents This project supports the 2022 Storm Drainage System Master Plan. 281DRAFT Back to Charter Table of Contents 10.1 p. 731 of 794 CITY OF GILROY UNFUNDED 2024-2028 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public Works) (900250) Project Costs Total Prior FY24 FY25 FY26 FY27 FY28 Beyond 5 Years Project Total Consulting $76,000 $76,000 Salaries/Wages $13,200 $13,200 Total $89,200 $89,200 Funding Source Total Prior FY24 FY25 FY26 FY27 FY28 Beyond 5 Years Project Total Unfunded $89,200 $89,200 Total $89,200 $89,200 Financial Comments This project is currently unfunded. Estimated Project Schedule Project Phase Timeline Project Design Beyond FY28 Project Advertisement Beyond FY28 Project Construction Beyond FY28 Project Completion Beyond FY28 Ongoing Operational Cost Impact There are no operational costs associated with this project. 282DRAFT Back to Charter Table of Contents 10.1 p. 732 of 794 CITY OF GILROY UNFUNDED 2024-2028 CAPITAL IMPROVEMENT PROGRAM Project Name Update to the City’s Trails Master Plan (Bike Master Plan) Project No. 900260 Category Engineering: Master Plans Department Public Works: Engineering Project Type Studies & Reports Project Manager City Engineer Council Priorities Maintain and Improve City Infrastructure Location Citywide Project Description and Purpose This project would update the City’s Trails Master Plan using a consultant specializing in bike and pedestrian planning. The Master Plan would be updated to match the City’s current bicycle infrastructure, review gaps in the bike network, recommend system upgrades, evaluate the network for enhancements or modifications, and recommend alternate routes for those no longer safe or reasonable. The plan would evaluate bike best practices/systems and make recommendations for enhancements. The plan would also identify at least ten high priority projects that would be individually chartered and estimated for future grant or CIP funding consideration. Input would be obtained from the community through a series of community outreach meetings, and through the City’s website. Project Justification Typically, bike Master Plans should be updated every five to ten years. The 2005 Trails Master Plan is in need of update. This would keep the City up to date on current bike trends and other safety considerations. This update would meet a number of high priority goals identified by the City’s Bicycle and Pedestrian Commission (BPC). The City was also recently recognized as a Bronze Bicycle Friendly Community. Upgrading the Master Plan would be in line with that honor. The Trails Master Plan is 18 years old and should have been updated at least five to ten years ago. This project should be a priority in the next one to two years. Master Planning Documents This project would update the City’s current Trails Master Plan (Bike Master Plan). 283DRAFT Back to Charter Table of Contents 10.1 p. 733 of 794 CITY OF GILROY UNFUNDED 2024-2028 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public Works) (900260) Project Costs Total Prior FY24 FY25 FY26 FY27 FY28 Beyond 5 Years Project Total Consulting $332,000 $332,000 Salaries/Wages $51,700 $51,700 Total $383,700 $383,700 Funding Source Total Prior FY24 FY25 FY26 FY27 FY28 Beyond 5 Years Project Total Unfunded $383,700 $383,700 Total $383,700 $383,700 Financial Comments This project is currently unfunded. Estimated Project Schedule Project Phase Timeline Project Advertisement Beyond FY28 Project Completion Beyond FY28 Ongoing Operational Cost Impact There are no operational costs associated with this project. 284DRAFT Back to Charter Table of Contents 10.1 p. 734 of 794 CITY OF GILROY UNFUNDED 2024-2028 CAPITAL IMPROVEMENT PROGRAM Project Name Development of a Pedestrian Master Plan Project No. 900270 Category Engineering: Master Plans Department Public Works: Engineering Project Type Studies & Reports Project Manager City Engineer Council Priorities Maintain and Improve City Infrastructure Location Citywide Project Description and Purpose This project would develop a Pedestrian Master Plan using a consultant specializing in pedestrian and accessible planning. It would define pedestrian standards for the City including sidewalk widths; high-priority pedestrian zones or paths of travel; right-of-way zones including furniture, walkway, and sidewalk seating for the Downtown; and identify pedestrian needs throughout the community. It could also include Safe Routes to School improvements. The plan would evaluate best practices, make recommendations for enhancements, and identify at least ten high-priority projects which would be individually chartered and estimated for future grant or CIP funding consideration. Input would be obtained from residents through a series of public outreach meetings and through the City’s website. Project Justification The City currently has a Trails (and Bike) Master Plan but not a pedestrian-specific master plan. In cases where pedestrian and bicycle needs are combined into one document, the emphasis is usually towards bicycle improvements. The Trails Master Plan is almost silent to the needs of pedestrians and does not include sidewalk or pathway information. Creating this Master Plan would also meet a number of high-priority goals identified by the City’s Bicycle and Pedestrian Commission (BPC). Master Planning Documents This project would create a Pedestrian Master Plan, which the City does not currently have. The Pedestrian Master Plan could be developed in conjunction with the Bicycle Master Plan. 285DRAFT Back to Charter Table of Contents 10.1 p. 735 of 794 CITY OF GILROY UNFUNDED 2024-2028 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public Works) (900270) Project Costs Total Prior FY24 FY25 FY26 FY27 FY28 Beyond 5 Years Project Total Consulting $494,000 $494,000 Salaries/Wages $44,000 $44,000 Total $538,000 $538,000 Funding Source Total Prior FY24 FY25 FY26 FY27 FY28 Beyond 5 Years Project Total Unfunded $538,000 $538,000 Total $538,000 $538,000 Financial Comments This project is currently unfunded. Estimated Project Schedule Project Phase Timeline Project Advertisement Beyond FY28 Project Construction Beyond FY28 Project Completion Beyond FY28 Ongoing Operational Cost Impact There are no operational costs associated with this project. 286DRAFT Back to Charter Table of Contents 10.1 p. 736 of 794 CITY OF GILROY UNFUNDED 2024-2028 CAPITAL IMPROVEMENT PROGRAM Project Name Update to the City’s Standard Drawings/Specifications/ Design Standards Project No. 900280 Category Engineering: Standard Drawings & Specs Department Public Works: Engineering Project Type Studies & Reports Project Manager City Engineer Council Priorities Maintain and Improve City Infrastructure Location Citywide Project Description and Purpose This project would update the City’s Standard Drawings, Engineering Specifications, and Engineering Design Standards to current industry standard practices. This would be done through the use of a consultant hired through an RFP process. Project Justification It’s important to keep up to date on current engineering standards and best practices. The current City Standard Details and specifications were recently updated in 2014. The City’s specifications are inadequate for a city the size of Gilroy, which needs a full set of Engineering Design Specifications and Design Standards that meet current industry standards and addresses emerging issues and requirements. In addition, the City’s current Standard Details, although recently updated, are still outdated. There is a need to reevaluate the way improvements are constructed in the City’s right-of- way, and to develop comprehensive standards and guidance documents to direct the construction of future improvements. Master Planning Documents This project supports the City’s General Plan and Water System, Sewer System, Storm Drainage System, Trails, and Parks Master Plans by providing for properly-designed public infrastructure. 287DRAFT Back to Charter Table of Contents 10.1 p. 737 of 794 CITY OF GILROY UNFUNDED 2024-2028 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public Works) (900280) Project Costs Total Prior FY24 FY25 FY26 FY27 FY28 Beyond 5 Years Project Total Consulting $105,700 $105,700 Salaries/Wages $9,000 $9,000 Total $114,700 $114,700 Funding Source Total Prior FY24 FY25 FY26 FY27 FY28 Beyond 5 Years Project Total Unfunded $114,700 $114,700 Total $114,700 $114,700 Financial Comments This project is currently unfunded. Estimated Project Schedule Project Phase Timeline Project Design Beyond FY28 Project Advertisement Beyond FY28 Project Construction Beyond FY28 Project Completion Beyond FY28 Ongoing Operational Cost Impact There are no operational costs associated with this project. 288DRAFT Back to Charter Table of Contents 10.1 p. 738 of 794 CITY OF GILROY UNFUNDED 2024-2028 CAPITAL IMPROVEMENT PROGRAM Project Name Development of an ADA Transition Plan Project No. 900290 Category Engineering: Plans & Programs Department Public Works: Engineering Project Type Studies & Reports Project Manager City Engineer Council Priorities Maintain and Improve City Infrastructure Location Citywide Project Description and Purpose This project would develop an ADA Transition Plan for the City of Gilroy. An ADA Transition Plan details a program that will bring a city’s programs, procedures, practices, facilities, sidewalks and curb ramps into compliance with Americans with Disabilities Act (ADA) requirements. The plan would be developed with the help of a consultant that specializes in this area of expertise. Project Justification The Americans with Disabilities Act (ADA) of 1990 provides comprehensive civil rights protections to qualified individuals with disabilities in the areas of employment, public accommodations, State and Local government services and telecommunications. Cities are required to have an ADA Transition Plan. The Transition Plan will be developed with input from community members and is intended to ensure access to City facilities, programs and services. Items identified in the ADA Transition Plan will be incorporated into all applicable Capital Improvement Projects. The plan will require ADA assessment of City facilities and buildings, as well as City infrastructure in the public right-of-way. Master Planning Documents This project supports the City’s Traffic Circulation Master Plan by providing safe and well-maintained access for disabled persons. 289DRAFT Back to Charter Table of Contents 10.1 p. 739 of 794 CITY OF GILROY UNFUNDED 2024-2028 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public Works) (900290) Project Costs Total Prior FY24 FY25 FY26 FY27 FY28 Beyond 5 Years Project Total Consulting $222,000 $222,000 Salaries/Wages $18,000 $18,000 Total $240,000 $240,000 Funding Source Total Prior FY24 FY25 FY26 FY27 FY28 Beyond 5 Years Project Total Unfunded $240,000 $240,000 Total $240,000 $240,000 Financial Comments This project is currently unfunded. Estimated Project Schedule Project Phase Timeline Project Design Beyond FY28 Project Advertisement Beyond FY28 Project Construction Beyond FY28 Project Completion Beyond FY28 Ongoing Operational Cost Impact There are no operational costs associated with this project. 290DRAFT Back to Charter Table of Contents 10.1 p. 740 of 794 CITY OF GILROY UNFUNDED 2024-2028 CAPITAL IMPROVEMENT PROGRAM Project Name ADA Assessment – City Facilities Citywide Project No. 900360 Category Facilities: Buildings Department Facilities Project Type Studies & Reports Project Manager Facilities Manager Council Priorities Maintain and Improve City Infrastructure Location Citywide Project Description and Purpose The City owns facilities with restrooms, entry doors, walkways, etc. that do not comply with the Americans with Disabilities Act (ADA). This project involves hiring a consultant to thoroughly analyze City facilities for ADA compliance. The results of the analysis would be summarized in a report and would include recommendations for developing a scope of work for improvements which would be completed by a contractor. Project Justification This project would make City facilities more accessible for people with disabilities, and it would bring the City into compliance with ADA requirements. Master Planning Documents This project is not listed in any master plan. https://www.ada.gov/2010AD Astandards_index.htm 291DRAFT Back to Charter Table of Contents 10.1 p. 741 of 794 CITY OF GILROY UNFUNDED 2024-2028 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public Works) (900360) Project Costs Total Prior FY24 FY25 FY26 FY27 FY28 Beyond 5 Years Project Total Consulting $127,000 $127,000 Salaries/Wages $6,600 $6,600 Total $133,600 $133,600 Funding Source Total Prior FY24 FY25 FY26 FY27 FY28 Beyond 5 Years Project Total Unfunded $133,600 $133,600 Total $133,600 $133,600 Financial Comments This project is currently unfunded. The cost to bring the deficient buildings up to ADA compliance would be determined based on the deficiencies identified thorough the study. Estimated Project Schedule Project Phase Timeline Project Design Beyond FY28 Project Advertisement Beyond FY28 Project Construction Beyond FY28 Project Completion Beyond FY28 Ongoing Operational Cost Impact There are no operational costs associated with this project. 292DRAFT Back to Charter Table of Contents 10.1 p. 742 of 794 CITY OF GILROY UNFUNDED 2024-2028 CAPITAL IMPROVEMENT PROGRAM Project Name Christmas Hill Ranch Site Master Planning Project No. 900650 Category Parks and Trails: Master Plans Department Public Works: Parks Project Type Studies & Reports Project Manager Deputy Director Public Works Council Priorities Maintain and Improve City Infrastructure Location 7049 and 7050 Miller Avenue Project Description and Purpose This project would update and complete the Master Plan for the Christmas Hill Park complex, which is outdated. The update would include the Ranch Site, the Hillside addition, and the Uvas Creek channel. Due to the complex interrelations with varying use and need areas, this project is needed as soon as possible to guide actions which will have lasting impacts on health, safety, environmental protection, and best public benefits. Proper time should be allowed to complete the plan adequately, suggesting a multi-year schedule to coordinate with planning experts, City departments, state agencies and the public. Project Justification There is an old Master Plan for Christmas Hill Park, but significant additions and improvements have been made without updating the plan. The important adjacent interrelation with the Uvas Creek channel and wildlife habitat should be explored and properly planned with regard to their unique needs and opportunities. Important decisions are required related to restrooms, demolition of out of date and dilapidated facilities, preservation of historic features, addition of barbecue areas, upgraded trail planning, and adequate lighting. As the focal point of the Gilroy Garlic Festival, and adjacent to a protected fishery, master planning this area is imperative to assure public needs are met while protecting the environment and preserving historic resources. Master Planning Documents There have been significant additions and improvements done at Christmas Hill Park that are not included in the master plan. Miller Ave Uvas Creek Christmas Hill Park Christmas Hill Park Ranch Site Uvas Park Dr 293DRAFT Back to Charter Table of Contents 10.1 p. 743 of 794 CITY OF GILROY UNFUNDED 2024-2028 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public Works) (900650) Project Costs Total Prior FY24 FY25 FY26 FY27 FY28 Beyond 5 Years Project Total Consulting $506,323 $506,323 Salaries/Wages $49,500 $49,500 Total $555,823 $555,823 Funding Source Total Prior FY24 FY25 FY26 FY27 FY28 Beyond 5 Years Project Total Unfunded $555,823 $555,823 Total $555,823 $555,823 Financial Comments This project is currently unfunded. Estimated Project Schedule Project Phase Timeline Project Design Beyond FY28 Project Advertisement Beyond FY28 Project Construction Beyond FY28 Project Completion Beyond FY28 Ongoing Operational Cost Impact This project will not generate operational costs and will inform additional capital development in the future. 294DRAFT Back to Charter Table of Contents 10.1 p. 744 of 794 CITY OF GILROY UNFUNDED 2024-2028 CAPITAL IMPROVEMENT PROGRAM Project Name Farrell Park Facility Master Planning Project No. 900660 Category Parks and Trails: Master Plans Department Public Works: Parks Project Type Studies & Reports Project Manager Deputy Director Public Works Council Priorities Maintain and Improve City Infrastructure Location Wren Avenue and Vickery Lane Project Description and Purpose This project would complete the conceptual master planning and cost estimating for this under- utilized and underdeveloped neighborhood park at the corner of Wren Avenue and Vickery Lane. Project Justification The Farrell Park Site, dedicated and built by a developer a few years ago as an open space, is currently not developed as a full use neighborhood park. Open turf was the interim use plan during the recession. A Master Plan will provide a structure to move forward on constructing park improvements and provide shovel ready plans for grant competition and state park funding opportunities. The project will investigate the needs of the community and assess City park organization documents to best meet the needs of the City and surrounding neighborhoods. Master Planning Documents The project provides a safe and well-maintained park which is the focus of the Parks Master Plan. This neighborhood park site has been pending master plan guidance since acquisition in 2004. 295DRAFT Back to Charter Table of Contents 10.1 p. 745 of 794 CITY OF GILROY UNFUNDED 2024-2028 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public Works) (900660) Project Costs Total Prior FY24 FY25 FY26 FY27 FY28 Beyond 5 Years Project Total Consulting $266,000 $266,000 Salaries/Wages $40,700 $40,700 Total $306,700 $306,700 Funding Source Total Prior FY24 FY25 FY26 FY27 FY28 Beyond 5 Years Project Total Unfunded $306,700 $306,700 Total $306,700 $306,700 Financial Comments This project is currently unfunded. Estimated Project Schedule Project Phase Timeline Project Design Beyond FY28 Project Advertisement Beyond FY28 Project Construction Beyond FY28 Project Completion Beyond FY28 Ongoing Operational Cost Impact There will be no operational costs as a result of the plan. However, when capital development of the site is completed there will be the need for contract additions with a landscape maintenance contractor and additional work load for Parks staff. 296DRAFT Back to Charter Table of Contents 10.1 p. 746 of 794 CITY OF GILROY UNFUNDED 2024-2028 CAPITAL IMPROVEMENT PROGRAM Project Name Uvas Creek Staging and Neighborhood Park Master Planning Project No. 900670 Category Parks and Trails: Master Plans Department Public Works: Parks Project Type Studies & Reports Project Manager Deputy Director Public Works Council Priorities Maintain and Improve City Infrastructure Location DeBell Uvas Creek Park Preserve/Christmas Hill Park Project Description and Purpose This project would complete the Park Master Plan and conceptual construction cost estimating for both a neighborhood serving park and public access for nearby DeBell Uvas Creek Park Preserve and related Class I bicycle pathways. The site is located at the northwest corner of Uvas Park drive and Miller Avenue. Project Justification A fully vetted park master planning process with significant community outreach is needed for this five-acre park parcel which has been held since 2001. This neighborhood park site directly joins the Uvas Creek channel and DeBell Uvas Creek Park Preserve. The City’s intent in acquiring this parcel was to provide both a needed neighborhood park to nearby residents and a complementary park preserve access point with destination park amenities (e.g., parking lot and restrooms). Completing a site master plan and the required CEQA process will greatly help if and when the City competes for grant funding opportunities. Proper and early planning of the future improvements of this park in advance of any potential public pressure to complete the improvements will help avoid haphazard park development. This park planning step will at a minimum ensure that the City Council strategic goals and public needs are clear and are followed into the design and development stage. Master Planning Documents This project is listed in the Parks Master Plan. 297DRAFT Back to Charter Table of Contents 10.1 p. 747 of 794 CITY OF GILROY UNFUNDED 2024-2028 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public Works) (900670) Project Costs Total Prior FY24 FY25 FY26 FY27 FY28 Beyond 5 Years Project Total Consulting $314,000 $314,000 Salaries/Wages $49,500 $49,500 Total $363,500 $363,500 Funding Source Total Prior FY24 FY25 FY26 FY27 FY28 Beyond 5 Years Project Total Unfunded $363,500 $363,500 Total $363,500 $363,500 Financial Comments This project is currently unfunded. Future funding could come from impact fees, state park development grants, and matching funds from the General Fund (100). Estimated Project Schedule Project Phase Timeline Project Design Beyond FY28 Project Advertisement Beyond FY28 Project Construction Beyond FY28 Project Completion Beyond FY28 Ongoing Operational Cost Impact There are no operational costs related to the development of the Master Plan for this site. Once physical improvements are constructed on the site, there will be operational and maintenance costs. The extent of such costs will depend upon the results of the Master Plan. 298DRAFT Back to Charter Table of Contents 10.1 p. 748 of 794 Appendix E – Miscellaneous Funded CIP Projects (Within 5‐Year CIP) 299DRAFT Back to Main Table of Contents 10.1 p. 749 of 794 This page intentionally left blank 300DRAFT Back to Main Table of Contents 10.1 p. 750 of 794 CITY OF GILROY FUNDED 2024-2028 CAPITAL IMPROVEMENT PROGRAM Project Name Annual Signal/Street Light Maintenance Project No. 800340 Category Streets: Traffic Signals Department Public Works: Engineering Project Type Rehabilitation Project Manager City Engineer Council Priorities Maintain and Improve City Infrastructure Location Citywide Project Description and Purpose The purpose of this project is to maintain the City’s current inventory of traffic signals and street lights. Project Justification Currently, the City owns and maintains 33 traffic signals and 4,757 streetlights. In addition, the City also maintains 11 traffic signals owned by Caltrans. Both the traffic signal and streetlight systems require regular maintenance that includes, but is not limited to: •Monthly Routine Maintenance •Three-Month Routine Maintenance •Six-Month Routine Maintenance •Annual Routine Maintenance The Public Works Department does not have a functional unit dedicated to regular and emergency traffic signal and streetlight maintenance. The Department fulfills this need with the help of a specialized maintenance contractor. Master Planning Documents This project supports the goals of the City’s Traffic Circulation Master Plan. 301DRAFT Back to Charter Table of Contents 10.1 p. 751 of 794 CITY OF GILROY FUNDED 2024-2028 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public Works) (800340) Project Costs Total Prior FY24 FY25 FY26 FY27 FY28 Beyond 5 Years Project Total Traffic Signal Maintenance $116,520 $122,346 $128,463 $134,886 $141,631 $643,846 Street Light Maintenance $100,000 $105,000 $110,250 $115,763 $121,551 $552,564 USA Markings $100,000 $105,000 $110,250 $115,763 $121,551 $552,564 Additional Services $5,000 $5,250 $5,513 $5,788 $6,078 $27,629 Total $321,520 $337,596 $354,476 $372,200 $390,810 $1,776,602 Funding Source Total Prior FY24 FY25 FY26 FY27 FY28 Beyond 5 Years Project Total Gas Taxes (205) $321,520 $337,596 $354,476 $372,200 $390,810 $1,776,602 Total $321,520 $337,596 $354,476 $372,200 $390,810 $1,776,602 Financial Comments This project will be funded by the Gas Taxes Fund (205). Estimated Project Schedule Project Phase Timeline Streetlight, Signal Maintenance and USA Markings Annually Ongoing Operational Cost Impact There could be potential reductions in emergency maintenance costs because of proper signal upkeep as a result of this project. 302DRAFT Back to Charter Table of Contents 10.1 p. 752 of 794 CITY OF GILROY FUNDED 2024-2028 CAPITAL IMPROVEMENT PROGRAM Project Name Cohansey Avenue/Terri Court Storm Drain Improvements Project No. 800430 Category Storm Drain: Storm Collection Department Public Works: Engineering Project Type New Project Manager CIP Engineer Council Priorities Maintain and Improve City Infrastructure Location Cohansey Avenue and Terri Court Project Description and Purpose This project will address storm runoff issues at the intersection of Cohansey Avenue and Terri Court. The drainage problems arise from a combination of the following factors: 1.Lack of adequate City drainage system in the vicinity of the property 2.Major land release from surrounding properties along Terri Court and other land uses, primarily agricultural 3.Increased 100-year frequency storms and saturated ground Project Justification In the past few years, the property owner at 655 Cohansey Avenue has submitted several requests to the City Public Works, Operations Division to address flooding issues. This property sits at the edge of City and County boundary. In the past, City forces (and at times County maintenance crews) have performed minor ditch grading and debris cleanup effort which has addressed the problem to a certain extent. However, detailed analysis of the problem needs to be conducted and design plans developed to identify a more sustainable solution. Master Planning Documents This project is not included in the 2023 Storm Drainage System Master Plan. 303DRAFT Back to Charter Table of Contents 10.1 p. 753 of 794 CITY OF GILROY FUNDED 2024-2028 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public Works) (800430) Project Costs Total Prior FY24 FY25 FY26 FY27 FY28 Beyond 5 Years Project Total Design $25,322 $25,322 CEQA $1,277 $1,277 Construction Con. Support Total $26,599 $26,599 Funding Source Total Prior FY24 FY25 FY26 FY27 FY28 Beyond 5 Years Project Total Storm Drain Development Impact (410) $26,599 $26,599 Total $26,599 $26,599 Financial Comments This project is funded by the Storm Drain Development Impact Fund (410). Estimated Project Schedule Project Phase Timeline Project Design FY24 Project Advertisement Beyond FY28 Project Construction Beyond FY28 Project Completion Beyond FY28 Ongoing Operational Cost Impact The operational costs associated with this project would be nominal. 304DRAFT Back to Charter Table of Contents 10.1 p. 754 of 794 CITY OF GILROY FUNDED 2024-2028 CAPITAL IMPROVEMENT PROGRAM Project Name State Trash Amendments Stormwater Compliance Project Project No. 800460 Category Engineering: Stormwater Compliance Department Public Works: Engineering Project Type New Project Manager City Engineer Council Priorities Maintain and Improve City Infrastructure Location Citywide Project Description and Purpose On April 7, 2015, the State Water Resources Control Board (SWRCB) adopted the Statewide Trash Provisions which address the impacts trash has on the beneficial uses of surface waters. The Trash Provisions establish a statewide water quality objective for trash and a prohibition of trash discharge. The City is required to demonstrate full compliance with the Trash Provisions by 2030, with preliminary milestones of 35% by 2026 and 70% by 2028. The City will complete this project as required under the State-Issued Trash Amendments and upcoming reissued NPDES Permit (anticipated in 2024). The proposed project will ultimately include all expenses related to compliance with the Trash Amendments. The tasks necessary to achieve compliance will include resources to ground-truth the infrastructure shown in stormwater maps, design, installation, and long-term maintenance of full trash capture devices. The design and installation of the trash capture devices will be conducted by an outside contractor. Project Justification Full compliance with the Trash Provisions will require the City to install, operate, and maintain State- certified Full Capture System (FCS) devices that capture all trash down to five millimeters in size from Priority Land Use areas (PLUs) which include Commercial, Mixed Use, Industrial, High Density Residential, and Transit Oriented Areas. Master Planning Documents This project supports the City’s General Plan and Storm Drain Master Plan to the extent the proposed systems provide increased capacity. Flood control, drainage, and water quality mitigation measures are included in the City’s General Plan Environmental Impact Report (EIR). Uvas Creek Image Source: hhttps://swims clean.com/stor mtek/ Image Source: https://www.en viropod.com/en- us/products/litta trap 305DRAFT Back to Charter Table of Contents 10.1 p. 755 of 794 CITY OF GILROY FUNDED 2024-2028 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public Works) (800460) Project Costs Total Prior FY24 FY25 FY26 FY27 FY28 Beyond 5 Years Project Total Design/Const. $118,800 $118,800 $237,600 $470,737 $10,000 $2,344,063 $3,300,000 Total $118,800 $118,800 $237,600 $470,737 $10,000 $2,344,063 $3,300,000 Funding Source Total Prior FY24 FY25 FY26 FY27 FY28 Beyond 5 Years Project Total Storm Drain Development Impact Fee (410) $118,800 $118,800 $237,600 $470,737 $10,000 $955,937 Unfunded $2,344,063 $2,344,063 Total $118,800 $118,800 $237,600 $470,737 $10,000 $2,344,063 $3,300,000 Financial Comments A Trash Amendments Cost Analysis was completed in FY23. The City will have until the year 2030 to reach full compliance with the Trash Amendments. To reach the 70% compliance milestone by 2028, $1,683,000 in funding would be required. An additional $1,617,000 would be needed to reach the 100% milestone by 2030. However, only $955,937 in funding has been identified for FY24 through FY28. As a result, $727,063 of project costs are unfunded for FY27 and FY28. In addition, $1,617,000 in project costs are unfunded beyond FY28. These cost s do not include the operation and maintenance costs for long -term maintenance of the installed devices. There is potential for alternative compliance options to help meet these requirements. These alternative options allow for flexibility in the compliance milestones where funding may be distributed differently amongst the years, depending on how the City decides to comply. Estimated Project Schedule Project Phase Timeline Project Design FY24 – FY28 Project Advertisement FY24 – FY28 Project Construction FY25 – FY30 Project Completion FY30 Ongoing Operational Cost Impact Based on the Trash Amendment Cost Analysis, the anticipated operational and maintenance costs associated with this project are approximately $49,725,000 for in-house staff. Beyond five years, the ongoing costs may be approximately $47,775,000. This includes the rental of a vac truck at $500/hour. Not included is an estimated cost to purchase a street sweeper to help keep the trash capture devices clean. A street sweeper is between $50 ,000 to $100,000, depending on the truck selected. A street sweeper will help decrease maintenance needed on the trash capture devices by removing leaves and sediment debris on-land before entering the trash capture devices. 306DRAFT Back to Charter Table of Contents 10.1 p. 756 of 794 CITY OF GILROY FUNDED 2024-2028 CAPITAL IMPROVEMENT PROGRAM Project Name Stormwater NPDES Compliance Project No. 800470 Category Engineering: Stormwater Compliance Department Public Works: Engineering Project Type Studies & Reports Project Manager City Engineer Council Priorities Maintain and Improve City Infrastructure Location Citywide Project Description and Purpose This project involves preparing the plans and studies required for compliance under the National Pollutant Discharge Elimination System (NPDES) Program. The work will include receiving water monitoring, outfall water monitoring, dry weather illicit discharge water monitoring, and microbial source tracking. In addition, the project will include construction inspection support, GIS mapping, and public outreach materials. It will also include completion of Water Quality Monitoring Reports, Total Maximum Daily Load (TMDL) Status Updates, and Geodatabase updates for Annual State Reporting. These efforts are based on the current NPDES Permit. A new permit is anticipated to become effective in 2024. It is currently anticipated that the new permit will build on existing provisions and programs, as well as include new significant provisions. The new permit will require new resources to implement that are not included here. Project Justification The project is proposed for City compliance with the requirements of the City’s Phase II National Pollutant Discharge Elimination System (NPDES) Stormwater Permit. This project will be ongoing into perpetuity. Costs will change over time as new requirements are introduced by the State/Regional Water Board. Master Planning Documents This project is not listed in any master plan document, but provides for flood control, drainage, and water quality mitigation measures that are included in the City’s General Plan Environmental Impact Report (EIR). Source: EPA NPDES Permit Writer’s Manual 307DRAFT Back to Charter Table of Contents 10.1 p. 757 of 794 CITY OF GILROY FUNDED 2024-2028 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public Works) (800470) Project Costs Total Prior FY24 FY25 FY26 FY27 FY28 Beyond 5 Years Project Total Water Monitoring Requirements $299,700 $47,826 $72,538 $48,617 $75,505 $49,455 $78,649 $672,290 Post Construction Requirements $124,600 $8,747 $9,010 $27,500 $27,500 $27,500 $27,500 $252,357 State Trash Compliance GIS, Discharge, Outreach, Inspect $202,700 $28,522 $29,130 $29,756 $30,402 $31,066 $31,750 $383,326 Salaries/Wages $7,000 $1,333 $1,333 $1,333 $1,333 $1,333 $1,333 $14,998 Total $634,000 $86,428 $112,011 $107,206 $134,740 $109,354 $139,232 $1,322,971 Funding Source Total Prior FY24 FY25 FY26 FY27 FY28 Beyond 5 Years Project Total General Fund - Environmental Programs (100- 2404) $60,000 $60,000 Storm Drain Impact (410) $514,000 $86,428 $112,011 $107,206 $134,740 $109,354 $139,232 $1,202,971 General Fund – Engineering (100- 2601) $60,000 $60,000 Total $634,000 $86,428 $112,011 $107,206 $134,740 $109,354 $139,232 $1,322,971 Financial Comments The project cost estimate is for Contract Services through 2028. The costs shown are for contract services only (Plans and Studies) and do not include costs for other resources required to run the Stormwater Program. State Trash Compliance is shown in the table with no cost estimate because the City is submitting a separate Charter specific for Trash Compliance. The costs shown also do not reflect charge rate increases anticipated to occur over time or costs for new permit requirements. Estimated Project Schedule Project Phase Timeline Project Design N/A Project Advertisement N/A Project Construction N/A Project Completion N/A Ongoing Operational Cost Impact There are no operational costs associated with this project. 308DRAFT Back to Charter Table of Contents 10.1 p. 758 of 794 CITY OF GILROY FUNDED 2024-2028 CAPITAL IMPROVEMENT PROGRAM Project Name Electrical Panel Evaluation Corporation Yard for OSHA Requirements Project No. 900460 Category Facilities: Building Systems Department Facilities Project Type Studies and Reports Project Manager Facilities Manager Council Priorities Maintain and Improve City Infrastructure Location Corporation Yard Project Description and Purpose This project would involve hiring a consultant to assign an arc rating to all electrical panels at the Corporation Yard and provide recommendations for Personal Protective Equipment (PPE). Project Justification The Occupational Safety and Health Administration (OSHA) requires electrical panels to be given an arc flash rating that dictates the level of PPE needed to work safely on the panels. This project is needed to as a first step towards meeting CalOSHA requirements for electrical panel safety and will inform the City of th e level of PPE needed to safeguard employees. This is a safety issue. Master Planning Documents This project is not listed in any master plan document. Photo Credit: "Electrical-Panel_Automatic -Fuses_DIN-Rail__4061IMG_1843" by Public Domain Photos is licensed under CC BY 2.0 309DRAFT Back to Charter Table of Contents 10.1 p. 759 of 794 CITY OF GILROY FUNDED 2024-2028 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public Works) (900460) Project Costs Total Prior FY24 FY25 FY26 FY27 FY28 Beyond 5 Years Project Total Design $2,200 $2,200 Construction $39,000 $39,000 Con. Support $3,300 $3,300 Total $44,500 $44,500 Funding Source Total Prior FY24 FY25 FY26 FY27 FY28 Beyond 5 Years Project Total Facilities (615) $44,500 $44,500 Total $44,500 $44,500 Financial Comments This project will be funded by the Facilities Fund (615). Estimated Project Schedule Project Phase Timeline Project Study FY23 Project Advertisement N/A Project Construction FY24 Project Completion FY24 Ongoing Operational Cost Impact One-time purchase cost of PPE and equipment. There will be a nominal operational cost thereafter. 310DRAFT Back to Charter Table of Contents 10.1 p. 760 of 794 CITY OF GILROY FUNDED 2024-2028 CAPITAL IMPROVEMENT PROGRAM Project Name Senior Center ADA Restroom Access Project No. 900520 Category Facilities: Building Systems Department Facilities Project Type Rehabilitation Project Manager Facilities Manager Council Priorities Maintain and Improve City Infrastructure Location 7371 Hanna Street Project Description and Purpose This project would install self-opening restroom doors to the men’s and women’s restrooms in the Gilroy Senior Center building. The current restroom doors have door handles that must be tightly grasped and pulled open. A large number of Senior Center participants have challenges with mobility and have expressed their difficulties with opening the restroom doors while simultaneously navigating their use of a walker, cane, scooter, or wheelchair. The project would include installation of square handicap push plates, consistent with the main entrance doors to the Senior Center. Project Justification Although the interiors of the restrooms are ADA accessible, as well as the Senior Center entry, the restroom entries are not. To provide physical access to the Senior Center restrooms, there needs to be the installation of self-opening restroom entry doors. Title III of the ADA requires public places, like hotels, retailers, doctor's offices, and restaurants, to have handicap accessible facilities. Master Planning Documents This project is not listed in a master plan document. 311DRAFT Back to Charter Table of Contents 10.1 p. 761 of 794 CITY OF GILROY FUNDED 2024-2028 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public Works) (900520) Project Costs Total Prior FY24 FY25 FY26 FY27 FY28 Beyond 5 Years Project Total Design $16,000 $16,000 Construction $55,100 $55,100 Total $71,100 $71,100 Funding Source Total Prior FY24 FY25 FY26 FY27 FY28 Beyond 5 Years Project Total Facilities (615) $71,100 $71,100 Total $71,100 $71,100 Financial Comments This project will be funded by the Facilities Fund (615). Estimated Project Schedule Project Phase Timeline Project Design FY27 Project Advertisement FY27 Project Construction FY27 Project Completion FY27 Ongoing Operational Cost Impact There are no maintenance costs associated with this project. 312DRAFT Back to Charter Table of Contents 10.1 p. 762 of 794 CITY OF GILROY FUNDED 2024-2028 CAPITAL IMPROVEMENT PROGRAM Project Name Citywide Energy Saving Measures Project No. FC2404 Category Facilities: Specialized Facilities Department Facilities Project Type New Project Manager Facilities Manager Council Priorities Maintain and Improve City Infrastructure Location Citywide Project Description and Purpose To save energy and incorporate Green Energy Practices, the City is moving forward with Energy Conservation Measures (ECM) such as HVAC control upgrades, HVAC refurbishments and equipment replacement, duct sealing, heat pump installations, lighting upgrades, and transformer replacements. These ECM projects and will save the City millions of dollars over the life of the projects, while reducing the City’s energy consumption. This project will be implemented and financed through PG&E’s On-Bill Financing (OBF) program. The selected locations for the ECM projects include the Police Department, Chestnut Fire Station, Las Animas Fire Station, Sunrise Fire Station, Senior Center, Wheeler Auditorium, Corporation Yard, Gilroy Museum, City Hall, City Hall Annex, and other locations throughout the City. Project Justification This project will reduce energy consumption across City owned infrastructure, reduce the City’s ongoing utility and operational costs, reduce overall City greenhouse gas emissions, upgrade aging infrastructure by improving efficiencies of existing equipment and systems, and create safer and more comfortable conditions for City staff and the general public. Master Planning Documents This project is not listed in any master plan document. 313DRAFT Back to Charter Table of Contents 10.1 p. 763 of 794 CITY OF GILROY FUNDED 2024-2028 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public Works) (FC2404) Project Costs Total Prior FY24 FY25 FY26 FY27 FY28 Beyond 5 Years Project Total Design Construction $3,685,718 $3,685,718 Con. Support Total $3,685,718 $3,685,718 Funding Source Total Prior FY24 FY25 FY26 FY27 FY28 Beyond 5 Years Project Total Equipment Outlay (625) $3,685,718 $3,685,718 Total $3,685,718 $3,685,718 Financial Comments The City would pay the contractor an upfront cost of $3,685,718. This project would initially be funded from the Equipment Outlay Fund (625) and reimbursed the following year through the On-Bill Financing Program with PG&E. Estimated Project Schedule Project Phase Timeline Project Design FY24 Project Advertisement FY24 Project Construction FY24 Project Completion FY24 Ongoing Operational Cost Impact The ongoing operational cost impacts of this project would be nominal. 314DRAFT Back to Charter Table of Contents 10.1 p. 764 of 794 Appendix F – Completed CIP Projects 315DRAFT Back to Main Table of Contents 10.1 p. 765 of 794 This page intentionally left blank 316DRAFT Back to Main Table of Contents 10.1 p. 766 of 794 CITY OF GILROY COMPLETED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Name Eigleberry and Seventh Parking Lot Project No. 800090 Category Facilities: Parking Lots Department Public Works: Facilities Project Type New Project Manager Sr. CIP Engineer Council Priorities Revitalize Downtown Location NE Corner of Eigleberry Street and Seventh Street Project Description and Purpose This project would construct a surface parking lot at the northeast corner of Eigleberry Street and Seventh Street. The scope of work would include removal of the existing community garden area, which is proposed to be relocated to Christmas Hill Park, and construction of grading, drainage, paving, sidewalk, landscaping, and decorative post-top lighting improvements. Project Justification The City owns several surface parking lots in the Downtown. However, the parking supply in the existing lots is not sufficient to address the parking demand created by the residential and commercial land uses in the Downtown. The Downtown Gilroy Business Association (GDBA) completed an informal Downtown Parking Assessment in 2019. One of the assessment’s findings was that there is a shortage of parking in the Downtown to support the existing and growing businesses in the area. This site was identified as a potential site for an additional Downtown surface parking lot and would enhance the economic development potential in the Downtown which is a City Council Priority. Master Planning Documents This project is supportive of the City’s General Plan, which places a high priority on the Downtown and sets forth a variety of policies to support that position. The General Plan aims to provide comprehensive direction for the area’s physical design and development, addressing issues such as land use, circulation, parking, economic development, urban design, historic preservation, and public facilities. The Downtown Specific Plan, completed in 2005, also calls for increased parking in the Downtown as well as a comprehensive Parking Management Plan. Monterey St Project Site Eigleberry St COMPLETED317DRAFT Back to Charter Table of Contents 10.1 p. 767 of 794 CITY OF GILROY COMPLETED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public Works) (800090) Project Costs Total Prior FY21 FY22 FY23 FY24 FY25 Beyond 5 Years Project Total Design $205,138 $205,138 CEQA $36,258 $36,258 Construction $1,098,604 $1,098,604 Con. Support $85,000 $85,000 Permitting Fees $75,000 $75,000 Total $1,500,000 $1,500,000 Funding Source Total Prior FY21 FY22 FY23 FY24 FY25 Beyond 5 Years Project Total Capital Projects Fund (400) $1,500,000 $1,500,000 Total $1,500,000 $1,500,000 Financial Comments In fall 2019, the City Council allocated $1.5M towards the construction of this project. Estimated Project Schedule Project Phase Timeline Project Design FY21 Project Advertisement FY21 Project Construction FY21 Project Completion FY21 Ongoing Operational Cost Impact The operational costs associated with this project would be nominal. Maintenance costs include pavement, striping, and stormwater facility maintenance. It is estimated that pavement crack sealing would cost approximately $10,000 every four years and stormwater facility maintenance could cost approximately $30,000 per year for three years. COMPLETED318DRAFT Back to Charter Table of Contents 10.1 p. 768 of 794 CITY OF GILROY COMPLETED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Name City Hall Backup Generator* Project No. 800140 Category Facilities: Building Systems Department Public Works: Facilities Project Type Modification Project Manager Facilities Manager Council Priorities Enhance Public Safety Capabilities Location 7351 Rosanna Street Project Description and Purpose This project would provide a means for backup power for City Hall in the event of a power outage. The Police Station has an oversized backup generator. This project would provide a connection from the Police Department’s existing generator to the City Hall panel so that both buildings would be functional during a power outage. The design for this project is currently underway. Project Justification This project would enable City Hall to remain functional during power outages. This is especially important due to the growing threat of extreme weather and wildfires. In September 2019, PG&E published their Public Safety Power Shutoff Policies and Procedures for turning off power when gusty winds and dry conditions, combined with increased fire risks, threaten a portion of the electric system. PG&E estimates that these Public Safety Power Shutoffs could occur several times per year. This project will enable City staff to continue to provide customer service and perform other job functions instead of closing City Hall and sending employees home when the power goes out. An extended power outage at City Hall could also impact operations at the Emergency Operations Center (EOC). The City’s servers are located in City Hall and these servers have a limited amount of backup power. Loss of the servers would significantly impact operations in the EOC. As a result, this project would also enhance safety for the community. Master Planning Documents This project is not specifically listed in any master plan document. *This project is included in project 900570 - Civic Center Master Project Photo Credit: "Generators" by Tim Dorr is licensed under CC COMPLETED319DRAFT Back to Charter Table of Contents 10.1 p. 769 of 794 CITY OF GILROY COMPLETED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public Works) (800140) Project Costs Total Prior FY21 FY22 FY23 FY24 FY25 Beyond 5 Years Project Total Design $90,000 $90,000 CEQA $5,000 $5,000 Construction $385,000 $385,000 Con. Support $29,700 $29,700 Total $95,000 $414,700 $509,700 Funding Source Total Prior FY21 FY22 FY23 FY24 FY25 Beyond 5 Years Project Total Facilities Service Fund (651) $95,000 $414,700 $509,700 Total $95,000 $414,700 $509,700 Financial Comments This project design is underway and expected to be completed under an existing contract. Construction for this project will be funded through the Facilities Service Fund (651). Estimated Project Schedule Project Phase Timeline Project Design FY21 Project Advertisement FY21 Project Construction FY21 Project Completion FY21 Ongoing Operational Cost Impact There are no anticipated operational costs associated with this project. There may be minor maintenance costs associated with the new panel connection at City Hall. COMPLETED320DRAFT Back to Charter Table of Contents 10.1 p. 770 of 794 CITY OF GILROY COMPLETED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Name Corp Yard Fuel Tank Repair Project No. 800150 Category Facilities: Specialized Facilities Department Public Works: Facilities Project Type Replacement Project Manager Sr. CIP Engineer Council Priorities Enhance Public Safety Capabilities Location 613 Old Gilroy Street Project Description and Purpose The City of Gilroy’s fuel station, located at the Corporation Yard, underwent Secondary Containment Testing per SB 989 in August of 2017. The results of this test indicated that these secondary containment systems did not pass. The purpose of this project is to replace the components of this system that have failed. This project would install and replace two underground dispenser pans, fiberglass piping, spill buckets, and a new manway. Project Justification These tests are done to ensure that if the primary fuel containment unit fails, the secondary containment can assist with reducing leakage until the primary unit is fixed. This test is conducted after installation of new systems, six months after installation of new systems, and at least once every thirty-six months. The fuel station located at the Corporation Yard was last tested in August of 2017 and failed. These repairs are necessary to meet State Water Board and Environmental regulations. Per State regulations, this fuel station will be due for another test by the end August 2020. These repairs are vital to meet regulations and to ensure that if there is a failure in the primary containment unit that the City will have all measures in place to reduce the chance of leaks and contamination. Master Planning Documents This project is not specifically listed in any master plan document. US 101 Old Gilroy St Corp Yard Fuel Tank 321DRAFTCOMPLETED Back to Charter Table of Contents 10.1 p. 771 of 794 CITY OF GILROY COMPLETED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public Works) (800150) Project Costs Total Prior FY21 FY22 FY23 FY24 FY25 Beyond 5 Years Project Total Pre-Design $1,100 $1,100 Design $46,925 $46,925 CEQA $1,100 $1,100 Construction $165,000 $165,000 Con. Support $26,400 $26,400 Total $240,525 $240,525 Funding Source Total Prior FY21 FY22 FY23 FY24 FY25 Beyond 5 Years Project Total Fleet Fund (600) $240,525 $240,525 Total $240,525 $240,525 Financial Comments The design and construction of this project will be funded using the Fleet Fund (600). Estimated Project Schedule Project Phase Timeline Project Design FY21 Project Advertisement FY21 Project Construction FY21 Project Completion FY21 Ongoing Operational Cost Impact Operational expenses will continue to be $1,500 every thirty-six months for required SB989 testing. 322DRAFTCOMPLETED Back to Charter Table of Contents 10.1 p. 772 of 794 CITY OF GILROY COMPLETED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Name Citywide Regulatory Sign Replacement Project No. 800170 Category Streets: Signage Department Public Works: Engineering Project Type Replacement Project Manager City Transportation Engineer Council Priorities Enhance Public Safety Capabilities Location Citywide Project Description and Purpose This project would upgrade the City’s inventory of regulatory traffic signs. In 2018, Council approved a contract to evaluate the compliance of approximately 6,700 regulatory traffic signs throughout the City. Approximately 2,700 signs (40% of the entire inventory) were found to be deficient and in need of replacement. Project Justification Regulatory signs inform road users of selected traffic laws or regulations. Retroreflectivity is one of several factors associated with maintaining adequate nighttime sign visibility. The Manual on Uniform Traffic Control Devices (MUTCD), issued by the United States Department of Transportation (USDOT) Federal Highway Administration (FHWA), specifies standards for the design, installation, and use of traffic signs, road surface markings, and traffic signals. This ensures that traffic control devices conform to the national standard, which promotes highway safety and efficiency by providing for the orderly movement of traffic for all road users. The State of California has also developed its own MUTCD which substantially conforms to the federal MUTCD. Per Section 2A.08 of the California MUTCD, local agencies are required to establish and implement a sign assessment and management method to maintain a minimum level of sign retroreflectivity. Master Planning Documents This project supports the City’s Traffic Circulation Master Plan by providing a safe and well- maintained travel way. Image Source: CA MUTCD, Caltrans COMPLETED323DRAFT Back to Charter Table of Contents 10.1 p. 773 of 794 CITY OF GILROY COMPLETED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public Works) (800170) Project Costs Total Prior FY21 FY22 FY23 FY24 FY25 Beyond 5 Years Project Total Design $69,807 $12,100 $81,700 CEQA $1,100 $1,100 Construction $300,000 $550,000 Con. Support $5,500 $11,500 Total $69,807 $318,700 $644,507 Funding Source Total Prior FY21 FY22 FY23 FY24 FY25 Beyond 5 Years Project Total Vehicle Registration Fee Fund (225) $69,807 $243,700 $569,507 Gas Tax 2106 Fund (210) $55,000 $55,000 Gas Tax 2103 Fund (213) $20,000 $20,000 Total $69,807 $318,700 $644,507 Financial Comments This project is proposed to be funded by the Vehicle Registration Fee Fund (225), Gas Tax 2106 Fund (210), and Gas Tax 2103 Fund (213). Estimated Project Schedule Project Phase Timeline Phase I Sign Inventory and Condition Rating – Completed in 2018 Phase II High Priority Sign Replacement – FY21 Phase III All Other Non-Compliant Signs – Beyond 5 Years Ongoing Operational Cost Impact There are no net new operational costs associated with this project. $256,000 $256,000 $250,000 $6,000 $256,000 COMPLETED324DRAFT Back to Charter Table of Contents 10.1 p. 774 of 794 CITY OF GILROY COMPLETED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Name Citywide Sidewalk Condition Assessment Project No. 800200 Category Streets: Curbs & Sidewalks Department Public Works: Engineering Project Type Rehabilitation Project Manager CIP Engineer Council Priorities Enhance Public Safety Capabilities Location Citywide Project Description and Purpose The purpose of this project is to develop a Sidewalk Network Management Program that would include sidewalk and curb ramp data collection, condition rating, and maintenance optimization. Since 1995, the City has conducted a Sidewalk Assessment Program based on data collected by volunteers that did not necessarily have the proper training and expertise in ADA-compliance review and quantitative data analysis. This project would supplement the previously collected data and provide recommended maintenance strategies to allow the City Council to evaluate recommendations and determine the appropriate level of future investment needed to achieve the desired outcome. Once completed, this program will function similar to that of the Pavement Management Program. Project Justification According to the California Streets and Highways Code, property owners are responsible for the maintenance and upkeep of the sidewalks fronting their property. In order to create a more walkable community, the Council has allocated funds in the past to improve the sidewalk network and assist property owners with ensuring the sidewalks in front of their properties are safe. The previous investments in sidewalk improvements have been inconsistent. This important City infrastructure requires a more comprehensive program to enable the evaluation and implementation of sidewalk improvements throughout the City. Master Planning Documents This project is not listed in any master plan document. COMPLETED325DRAFT Back to Charter Table of Contents 10.1 p. 775 of 794 CITY OF GILROY COMPLETED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public Works) (800200) Project Costs Total Prior FY21 FY22 FY23 FY24 FY25 Beyond 5 Years Project Total Consulting $125,000 $125,000 Salaries/Wages $20,000 $20,000 Total $145,000 $145,000 Funding Source Total Prior FY21 FY22 FY23 FY24 FY25 Beyond 5 Years Project Total Gas Tax Fund 2105 (209) $145,000 $145,000 Total $145,000 $145,000 Financial Comments The data collection cost and system initialization is estimated at $145,000 which is funded in the FY21 Gas Tax Fund 2105 (209). Under the current sidewalk replacement program, it is recommended that this project be conducted every 10 years to determine City sidewalk conditions and level of liability risks associated with defective sidewalks. Estimated Project Schedule Project Phase Timeline Project Design FY21 Project Advertisement FY21 Sidewalk Assessment FY21 Project Completion FY21 Ongoing Operational Cost Impact There are no net, new operational costs associated with this project. COMPLETED326DRAFT Back to Charter Table of Contents 10.1 p. 776 of 794 CITY OF GILROY COMPLETED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Name Orchard/Tenth Crosswalk Enhancements Project No. 800210 Category Streets: Traffic Signals Department Public Works: Engineering Project Type New Project Manager CIP Engineer Council Priorities Enhance Public Safety Capabilities Location Tenth Street and Orchard Drive Project Description and Purpose This project would install a Rectangular Rapid Flashing Beacon (RRFB) system at the intersection of Orchard Drive and Tenth Street. The RRFBs will be installed at the northeast and southeast corners of the intersection to increase the safety of students crossing the street to attend Gilroy High School. As part of this project, the existing curb and gutter will be extended to create “bulb-outs”, which are curb extensions used to narrow the roadway, shorten the pedestrian crossing distance, and provide additional pedestrian refuge areas at intersections. Project Justification This project is needed to increase the safety of pedestrians crossing Tenth Street to reach the high school. The current pedestrian crossing distance is approximately 80 feet in length. Traffic on Orchard Drive is controlled by a stop sign and traffic on Tenth Street is uncontrolled. Although drivers are required by law to yield to pedestrians crossing the street, citizens have expressed concerns of drivers not yielding to pedestrians at this location. The RRFB system will increase safety by alerting drivers that pedestrians are crossing the street. The addition of bulb-outs will reduce the pedestrian crossing distance to approximately 50 feet and will provide a raised concrete pad for installing the RRFBs, making them more visible to drivers and less likely to be damaged by vehicles. Master Planning Documents This project supports the City’s General Plan goals and policies. These goals and policies include correcting deficiencies and ensuring pedestrian facilities serve the function they are intended to serve. RRFB System at Wren Avenue and Byers Street Uncontrolled Crossing at Orchard Drive and Tenth Street COMPLETED327DRAFT Back to Charter Table of Contents 10.1 p. 777 of 794 CITY OF GILROY COMPLETED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public Works) (800210) Project Costs Total Prior FY21 FY22 FY23 FY24 FY25 Beyond 5 Years Project Total Design $9,300 $9,300 Construction $62,700 $62,700 Con. Support $8,000 $8,000 Total $80,000 $80,000 Funding Source Total Prior FY21 FY22 FY23 FY24 FY25 Beyond 5 Years Project Total Gas Tax Fund 2107 (211) $80,000 $80,000 Total $80,000 $80,000 Financial Comments This project will be funded with Gas Tax Fund 2107 (211). Estimated Project Schedule Project Phase Timeline Project Design FY21 Project Advertisement FY21 Project Construction FY21 Project Completion FY21 Ongoing Operational Cost Impact There are minimal ongoing operational costs associated with this project improvements. Maintenance would be managed through the City’s Street Light and Signal Maintenance Contract. COMPLETED328DRAFT Back to Charter Table of Contents 10.1 p. 778 of 794 CITY OF GILROY COMPLETED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Name Bridge Preventative Maintenance Program Project No. 800260 Category Streets: Bridges Department Public Works: Engineering Project Type Rehabilitation Project Manager CIP Engineer Council Priorities Enhance Public Safety Capabilities Location Six Bridges at Various Locations within the City Project Description and Purpose In April 2006 Caltrans announced the creation of the Local Assistance Bridge Preventative Maintenance Program (BPMP). The BPMP program is funded through the Federal Highway Administration (FHWA) Highway Bridge Program (HBP), which, for the City of Gilroy, is administered through Caltrans District 4 Local Assistance. This project includes cleaning and treating bridge decks with High Molecular Weight Methacrylate (HMWM) at six bridges throughout the City. The project will also include replacing traffic stripes and pavement markings, and other incidental and appurtenant work necessary for the proper construction of the improvements. Project Justification The purpose of the project is to extend the life of bridges by performing certain qualifying items of work, classified as “preventative maintenance”, to keep these bridges in structurally good condition while conserving limited funds for other bridges which may require major rehabilitation or replacement. Master Planning Documents This project is not listed in any master plan document but provides for safe and well-maintained travel way as identified in the City’s Traffic Circulation Master Plan. COMPLETED329DRAFT Back to Charter Table of Contents 10.1 p. 779 of 794 CITY OF GILROY COMPLETED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public Works) (800260) Project Costs Total Prior FY21 FY22 FY23 FY24 FY25 Beyond 5 Years Project Total Design $42,072 $42,072 Construction $200,000 $200,000 Con. Support $142,909 $142,909 Total $42,072 $342,909 $384,981 Funding Source Total Prior FY21 FY22 FY23 FY24 FY25 Beyond 5 Years Project Total Transportation Grants Fund (224) $304,385 $304,385 Gas Tax 2103 Fund (213) $42,072 $38,524 $80,596 Total $42,072 $342,909 $384,981 Financial Comments A large portion of the Construction and Construction Engineering/Management Services for this project will be funded through the FHWA’s Highway Bridge Program (88.53%), which will be reimbursed to the City upon completion of the project. The City’s match (11.47%) to the project is funded out of Gas Tax Fund 213. Estimated Project Schedule Project Phase Timeline Project Design FY19 Project Advertisement FY20 Project Construction FY21 Project Completion FY21 Ongoing Operational Cost Impact This project directly addresses maintenance needs. There are no new operational costs associated with this project. COMPLETED330DRAFT Back to Charter Table of Contents 10.1 p. 780 of 794 CITY OF GILROY COMPLETED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Name Replace Station Alerting System – All Fire Stations Project No. 800300 Category Facilities: Building Systems Department Fire Project Type Replacement Project Manager Facilities Manager Council Priorities Enhance Public Safety Capabilities Location Chestnut, Las Animas, and Sunrise Fire Stations Project Description and Purpose This project would replace the emergency altering system at the City’s three fire stations: •Chestnut Fire Station – Chestnut Street/Ninth Street •Las Animas Fire Station – Wren Avenue/Welburn Avenue •Sunrise Fire Station – Sunrise Drive East of Comanche Street Project Justification The City’s current emergency alerting system is technologically out of date and experiences consistent failures. Between August 2018 and February 2019, the Las Animas Fire Station alone experienced over 60 station emergency alert system failures. These failures cause significant delays in responding to emergencies. Replacing the system with a state of the art system meets the City Council strategic goals of Enhancing Public Safety Capabilities. A new system will allow the City’s emergency response personnel to provide improved response capabilities. The Fire Department contracts with Santa Clara County Communications (SCCC) to repair and maintain the City’s emergency alerting system. SCCC was able to create a temporary patch to the system to fix the problem, but this patch cannot be maintained long term. Master Planning Documents This project is not listed in any master plan documents. COMPLETED331DRAFT Back to Charter Table of Contents 10.1 p. 781 of 794 CITY OF GILROY COMPLETED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Funding (Fire) (800300) Project Costs Total Prior FY21 FY22 FY23 FY24 FY25 Beyond 5 Years Project Total Design $6,600 $6,600 Construction $291,200 $291,200 Con. Support $2,200 $2,200 Total $300,000 $300,000 Funding Source Total Prior FY21 FY22 FY23 FY24 FY25 Beyond 5 Years Project Total Equipment Outlay Fund (605) $300,000 $300,000 Total $300,000 $300,000 Financial Comments This project is fully funded by the Equipment Outlay Fund (605). Estimated Project Schedule Project Phase Timeline Project Design FY21 Project Advertisement FY21 Project Construction FY21 Project Completion FY21 Ongoing Operational Cost Impact There is a one-time $40k cost for CAD software interface between Dispatch and the station alerting system. Starting in year two, there is an ongoing annual maintenance cost of $3,600 for this CAD interface. COMPLETED332DRAFT Back to Charter Table of Contents 10.1 p. 782 of 794 CITY OF GILROY COMPLETED 2024-2028 CAPITAL IMPROVEMENT PROGRAM Project Name Gilroy Sports Park Playground Surface Repair Project No. 800750 Category Parks and Trails: Play Equipment Department Public Works: Parks Project Type Rehabilitation Project Manager Deputy Director Public Works Council Priorities Maintain and Improve City Infrastructure Location 5925 Monterey Frontage Rd Project Description and Purpose The State of California Department of Parks and Recreation, Office of Grants and Local Services (OGALS) allocates funds to cities and counties based on population under Proposition 68. The City submitted a grant application to OGALS to provide needed repairs at the Gilroy Sports Park. The project will repair approximately 6,400 square feet of badly damaged recycled rubber playground surface at the Gilroy Sports Park. Project Justification Although all City parks were considered, the Gilroy Sports Park was selected for the application based on eligibility requirements and other selection criteria including: •Proximity to critically underserved communities •Communities with low median household incomes •High number of people below the poverty level •Receiving community input in critically underserved communities •Broad representation of residents (all ages) participating in community outreach efforts •Solutions for safe public use and park beautification such as landscaping and public art •Benefit the health and quality of life for youth, seniors, and families •Mentoring of at-risk youth, senior socialization, and family bonding Master Planning Documents This project provides for a well-maintained park which is the focus of the Parks and Recreation Systems Master Plan. COMPLETED333DRAFT Back to Charter Table of Contents 10.1 p. 783 of 794 CITY OF GILROY COMPLETED 2024-2028 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public Works) (800750) Project Costs Total Prior FY24 FY25 FY26 FY27 FY28 Beyond 5 Years Project Total Pre-Design Design $21,000 $21,000 Construction $84,000 $84,000 Con. Support Total $105,000 $105,000 Funding Source Total Prior FY24 FY25 FY26 FY27 FY28 Beyond 5 Years Project Total General Fund (100) $105,000 $105,000 Total $105,000 $105,000 Financial Comments This project will be funded by the General Fund (100). The General Fund will be reimbursed with $78,750 in State Proposition 68 grant funding. The remaining $26,250 will be will be absorbed by the General Fund’s Landscape Operating Budget. Estimated Project Schedule Project Phase Timeline Project Design FY23 Project Advertisement FY23 Project Construction FY23 Project Completion FY23 Ongoing Operational Cost Impact The park is currently maintained by the Parks Division with maintenance costs included in the budget. COMPLETED334DRAFT Back to Charter Table of Contents 10.1 p. 784 of 794 CITY OF GILROY COMPLETED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Name CHS Aquatics Pool Re-Plastering Project No. 900380 Category Facilities: Specialized Facilities Department Public Works: Facilities Project Type Rehabilitation Project Manager Facilities Manager Council Priorities Ensure Neighborhoods Benefit Equally from City Services Location 850 Day Road Project Description and Purpose There are two pools at Christopher High School, an Olympic pool and a shallow wading pool. The plaster on the bottom of the shallow pool is peeling, cracking and bubbling. The plaster has been repaired approximately eight times over the last three years. The temporary fixes are not enduring so the entire pool requires re-plastering. Project Justification The County Health Department Health Inspector has documented that the bottom of the pool is rough, with areas of cracking and buckling. The City’s Facilities staff has done some temporary repairs to address these areas; however the repairs are not enduring. At some point the pool may be shut down by the inspector. This pool is used by both the high school and the public, and is considered a significant community benefit. Losing access to this pool would be a significant impact to a number of stakeholders. Master Planning Documents This project is not listed in a master plan. COMPLETED335DRAFT Back to Charter Table of Contents 10.1 p. 785 of 794 CITY OF GILROY COMPLETED 2021-2025 CAPITAL IMPROVEMENT PROGRAM Project Funding (Public Works) (900380) Project Costs Total Prior FY21 FY22 FY23 FY24 FY25 Beyond 5 Years Project Total Design $24,200 $24,200 Construction $220,000 $220,000 Total $244,200 $244,200 Funding Source Total Prior FY21 FY22 FY23 FY24 FY25 Beyond 5 Years Project Total Unfunded $244,200 $244,200 Total $244,200 $244,200 Financial Comments There is no funding for this project. Estimated Project Schedule Project Phase Timeline Project Study Beyond FY25 Project Advertisement Beyond FY25 Project Construction Beyond FY25 Project Completion Beyond FY25 Ongoing Operational Cost Impact Annual re-plastering is expected every 10 to 15 years. COMPLETED336DRAFT Back to Charter Table of Contents 10.1 p. 786 of 794 Page 1 of 4 City of Gilroy STAFF REPORT Agenda Item Title:Adopt a Resolution Declaring Four City-Owned Properties as Surplus Pursuant to Government Code Section 54221 and Find that the Council’s Action in Doing So is Exempt from CEQA Pursuant to CEQA Guidelines Section 15061(b)(3) Meeting Date:June 5, 2023 From:Jimmy Forbis, City Administrator Department:Administration Submitted By:Bryce Atkins, Assistant to the City Administrator Prepared By:Bryce Atkins, Assistant to the City Administrator STRATEGIC PLAN GOALS Maintain and Improve City Infrastructure RECOMMENDATION Council adopt the resolution. BACKGROUND The City of Gilroy currently owns four properties that do not currently meet a governmental purpose for the City’s own operations. The development of those properties would not serve a needed purpose at this time, nor in the foreseeable future, based on any anticipated demand within reasonable costs to develop and maintain the properties. These four properties include the Creamery Building, the small building at the southeast corner of the intersection of IOOF and Monterey Road, the small parking lot at the southwest corner of the intersection of Rosanna and Seventh Streets, and the small house on Rosanna immediately adjacent to the above-referenced parking lot. 11.1 p. 787 of 794 Adopt a Resolution Declaring Four City-Owned Properties as Surplus Pursuant to Government Code Section 54221 and Find that the Council’s Action in Doing So is Exempt from CEQA Pursuant to CEQA Guidelines Section 15061(b)(3) City of Gilroy City Council Page 2 of 4 June 5, 2023 1 1 4 5 ANALYSIS Through the surplus declaration and the subsequent Surplus Land Act (SLA) process, the City may sell or lease the properties based on any offers received; first from the SLA process, and then on the open market, should no viable transaction be accomplished through the SLA process. Below is a brief analysis and information on each property being proposed for surplus. 1.The Creamery Building APN: 841-06-001 Address: 7491 Railroad Street The Creamery Building is a building currently on the National Register of Historic Places in Santa Clara County (National Register #82002263). The building’s condition is in a significant state of disrepair and would require substantial investment for restoration. Without a known governmental purpose for retaining or using the building, such a project would not likely provide sufficient value to justify the expense. Because of the historic nature of the building, any repairs and modifications may be bound by regulations regarding the restoration, modification, or demolition of historic buildings. 2.Building at I.O.O.F. and Monterey APN: 841-04-020 Address: 7780 Monterey Road This property features a small office building, parking lot, and the City of Gilroy’s Water Well #1, housed in a small building towards the back of the property from I.O.O.F. The building at one time was leased to the Gilroy Downtown Business Association. The surplus of the property will include the exclusion of the well house and either retaining an easement or ownership of the path of travel and driveway for the well house. 3.Small Parking Lot APN: 799-15-026 Address: None. The parking lot is on the southwest corner of Seventh Street and Rosanna Street. This parking lot, originally used for employee parking, has since seen less use with the reduction in staffing at City Hall, combined with more customer service being provided through online and other remote service options. The parking lot is currently being used mainly as overflow parking by the local neighborhood. 11.1 p. 788 of 794 Adopt a Resolution Declaring Four City-Owned Properties as Surplus Pursuant to Government Code Section 54221 and Find that the Council’s Action in Doing So is Exempt from CEQA Pursuant to CEQA Guidelines Section 15061(b)(3) City of Gilroy City Council Page 3 of 4 June 5, 2023 1 1 4 5 4.House on Rosanna APN: 799-15-027 Address: 7289 Rosanna Street This property has a low-density land use designation and features a single-family dwelling unit with a total lot size of approximately 5,980 square feet. The house is currently leased to a tenant. Depending upon the nature of any proposals received as part of the SLA process, there may be provisions that the City can include to help the current tenant either remain within the house under a new owner or the new owner may provide relocation assistance. Ultimately, this is a negotiation point and not something that can be guaranteed. Staff has commenced the appraisal process for these properties to be ready for discussion on any offers that come in through the SLA process. The City is not obligated to dispose of these properties. Completing the SLA process enables the City to evaluate its options concerning the long-term use of these assets. ALTERNATIVES The City Council could reject or modify the declaration of surplus, selecting some properties not to be declared surplus. This is not recommended as these properties are not meeting a City’ use in providing services to the community. FISCAL IMPACT/FUNDING SOURCE The declaration of surplus provides limited fiscal impacts. There will be some minor postage and staff time for issuing the Notices of Availability and proceeding with the SLA process, as well as the cost for appraisals. These costs will be absorbed within existing appropriations. Any future actions regarding any of the properties will have their fiscal impacts analyzed as part of that City Council agenda item. CEQA ANALYSIS The City Council’s proposed action in adopting this resolution is exempt from review under the California Environmental Quality Act (“CEQA”) pursuant to CEQA Guidelines Section 15061(b)(3) because it can be seen with certainty that declaring the properties surplus and directing staff to issue a written Notice of Availability will not have a foreseeable significant effect on the physical environment in that the City has not committed the properties to any particular use at this time. Predicting the impacts of any future use of the properties following its disposition by the City would be wholly speculative, and none of the circumstances in CEQA Guidelines Section 15300.2 applies. PUBLIC OUTREACH This agenda item was included on the publicly posted agenda for this regular City Council meeting. 11.1 p. 789 of 794 Adopt a Resolution Declaring Four City-Owned Properties as Surplus Pursuant to Government Code Section 54221 and Find that the Council’s Action in Doing So is Exempt from CEQA Pursuant to CEQA Guidelines Section 15061(b)(3) City of Gilroy City Council Page 4 of 4 June 5, 2023 1 1 4 5 NEXT STEPS With Council approval of the resolution declaring the subject property as surplus, staff will initiate the required Notice of Availability to commence the SLA process. Attachments: 1. Draft Resolution 11.1 p. 790 of 794 RESOLUTION NO. 2023-__ A RESOLUTION OF THE CITY COUNCIL OF THE CITY OF GILROY DECLARING PURSUANT TO GOVERNMENT CODE SECTION 54221 THAT REAL PROPERTY OWNED BY THE CITY, WITH ASSESSOR PARCEL NUMBERS OF 841-06-001, 841-04-020, 799-15-026, AND 799- 15-027 ARE “SURPLUS LAND” WITHIN THE MEANING OF THE SURPLUS LAND ACT, FINDING THAT SUCH DECLARATION IS EXEMPT FROM ENVIRONMENTAL REVIEW UNDER THE CALIFORNIA ENVIRONMENTAL QUALITY ACT, AND TAKING RELATED ACTIONS WHEREAS, the City of Gilroy is the owner in fee simple of certain real property located with Assessor’s Parcel Nos. 841-06-001, 841-04-020, 799-15-026, and 799-15- 027; as depicted in Exhibit A, attached hereto and made a part hereof by this reference (the “Properties”); and WHEREAS, each of the Properties carry separate land use designations and zoning, which are listed in Exhibit A; and WHEREAS, the Properties are unusable in their current conditions or locations for any of the City’s current governmental operations; and WHEREAS, under the Surplus Land Act, Government Code Section 54220, et. seq. (the “Act”), surplus land is land owned in fee simple by the City for which the City Council takes formal action in a regular public meeting declaring the land is surplus and not necessary for the City’s use; and WHEREAS, prior to disposing of property that is not necessary for the City’s use, the City Council is required to declare that the property is either surplus land or exempt surplus land; and WHEREAS, the Properties are not currently being used by the City, and City staff has determined that it is not suitable for the City’s use; and WHEREAS, the Properties are not exempt surplus land in that none of the circumstances stated in Government Code Section 54221(f) applies; and WHEREAS, the City Council desires to declare the Properties surplus land and not necessary for the City’s use; and WHEREAS, the Act requires that before the City Council disposes of the Properties or engages in negotiations to dispose of it, the City shall send a written Notice of Availability of the Properties to certain designated parties; and WHEREAS, the accompanying staff report provides supporting information upon which the declaration and findings set forth herein are based; and WHEREAS, the City Council’s action in adopting this resolution is exempt from review under the California Environmental Quality Act (“CEQA”) pursuant to CEQA 11.1 p. 791 of 794 Resolution No. 2023-XX Surplus Land Act – Four Properties City Council Regular Meeting | June 5, 2023 Page 2 of 4 7 3 0 Guidelines Section 15061(b)(3) because it can be seen with certainty that declaring the Properties surplus and directing staff to issue a written Notice of Availability will not have a foreseeable significant effect on the physical environment in that the City has not committed the Properties to any particular use at this time, predicting the impacts of any future use of the Properties following its disposition by the City would be wholly speculative, and none of the circumstances in CEQA Guidelines Section 15300.2 applies. NOW, THEREFORE, BE IT RESOLVED by the City Council of the City of Gilroy as follows: 1. That the City Council finds that the foregoing recitals are true and correct. 2. That the City Council hereby declares that the Properties are surplus and not necessary for the City’s use. 3. That the City Clerk is hereby directed to send a Notice of Availability to the entities designated in Government Code Section 54222. The Notice of Availability shall be sent in a manner set forth in Section 201 of HCD’s Surplus Land Act Guidelines. 4. That the officers and staff of the City are authorized hereby to do all things necessary or proper to effectuate the purposes of this Resolution and that any such actions previously taken are hereby ratified and confirmed. PASSED AND ADOPTED this 5th day of June 2023, by the following vote: AYES:COUNCIL MEMBERS: NOES:COUNCIL MEMBERS: ABSTAIN:COUNCIL MEMBERS: ABSENT:COUNCIL MEMBERS: APPROVED: Marie Blankley, Mayor ATTEST: _______________________ Thai Nam Pham, City Clerk 11.1 p. 792 of 794 Resolution No. 2023-XX Surplus Land Act – Four Properties City Council Regular Meeting | June 5, 2023 Page 3 of 4 EXHIBIT A DEPICTION OF THE PROPERTIES APN Address Land Use/Zoning Site Map 841-06-001 7491 Railroad Street Downtown/Downtown Specific Plan 841-04-020 7780 Monterey Road Downtown/Downtown Specific Plan 11.1 p. 793 of 794 Resolution No. 2023-XX Surplus Land Act – Four Properties City Council Regular Meeting | June 5, 2023 Page 4 of 4 APN Address Land Use/Zoning Site Map 799-15-026 None – Parking lot on Seventh Street and Rosanna Street Low Density Residential/ PF-Park or Public Facility 799-15-027 7289 Rosanna Street Low Density Residential/ PF-Park or Public Facility 11.1 p. 794 of 794