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03/13/2012 Arts and Culture Commission Regular Meeting Adopted 04/10/2012CITY OF GILROY MINUTES OF THE REGULAR MEETING OF THE ARTS AND CULTURE COMMISSION 5:00 P.M. March 13, 2012 CALL TO ORDER The meeting was called to order at 5:06 p.m. by Chair Harris. SECRETARY'S REPORT All Commissioners were present except Commissioner Villalba-Navarette who was excused and Commissioner Scariot who was absent. Commissioner Willard arrived at (5:09 p.m.). Planning Commissioner Brad Bannister was also present. Christopher High School Student Representative Julianna Vanni and Gilroy High School Student Representative Rebecca Parshall were absent. APPROVAL OF MINUTES Motion made by Vice Chair Morasca to approve the minutes of February 14, 2012. Commissioner Heath seconded the motion. Hearing no objections, it was so ordered. Motion made by Commissioner Heath to approve the special meeting minutes of March 1, 2012, with the stated correction. Vice Chair Morasca seconded the motion. Hearing no objections, it was so ordered. APPROVAL OF AGENDA A motion was made by Vice Chair Morasca to approve the agenda for March 13, 2012, with the stated change of order. The motion was seconded by Commissioner Dunkle. Hearing no objections, it was so ordered. INTRODUCTIONS Chair Harris introduced Community Services/Graffiti Officer Rachel Muiioz and welcomed her to the meeting. AWARDS/RECOGNITIONS None. PUBLIC COMMENT None. OLD BUSINESS A. Discussion/Decision on Next month's Art du Jour Column Chair Harris reported that the April column will highlight the series of concerts being done by Candace Fazzio, the artist's work that is being displayed at City Hall, Daniel Craig, and if room permits the next theater production by the Recreation Department, Seussical. B. Calendar Updates & Assignments Commissioner Dunkle had the calendar displayed. He reported that the first part of March was a "pretty busy arts " time. He also reviewed the rest of the month. Commissioner Dunkle also requested that staff see if Google Chrome could be added to the lectern computer. Sondra Banks will check with Joe Kline and see if that can be done. A. Utility Boxes Project— Phase 2 — Police Department Cathy Mirelez presented the staff report regarding this project. Questions followed and Community Services Officer/Graffiti Abatement Rachel Muftoz was there to answer them. Motion made by Commissioner Willard to approve the Utility Boxes Project — Phase 2 (9 utility boxes) with the proposed themes to assist in alleviating graffiti and to add art into the community. Motion was seconded by Commissioner Dunkle. Hearing no objections, it was so ordered. B. Adding August as a "Go Dark"Month Chair Harris stated to the Commission that she would like them to entertain the possibility of "going dark" for the month of August as well as December. Discussion followed. Motion was made by Commissioner Heath to "go dark" in August. The motion was seconded by Vice Chair Morasca. C. Agenda Topics for Arts & Culture Commission Annual Retreat — May 4, 2012 Chair Harris read to the Commission her list of topics she would like to see on the Retreat agenda. They were: • Review Strategic Plan — Visibility of the Arts • Garlic Festival (appoint Commissioner to take lead) -contact Janet Krulee • Short/Long-Term Goals • Follow-up with Forum outcomes • Business Awards • Arts Passport • Webpage • Prioritiesl :30 — 5:00 p.m. 10:30 — 2:00 Other topics presented were: • ACC's Budget (Commissioner Willard) • Commissioner Dunkle will be working on some possible ideas for the Commission that he would like to discuss at the Retreat. There was also discussion regarding the time of the Retreat as not all Commissioners are available for morning or afternoon. It was decided that Sondra Banks would check Maria De Leon's availability from 11:00 a.m. to 2:30 p.m. on May 41h for the Retreat. That way all Commissioners will be able to attend at least part of the Retreat. PUBLIC ART COMMITTEE UPDATE Commissioner Willard reported that there were two (2) main topics at the last meeting: (1) the Phase 2 Utility Box Project Presentation and (2) the Art in the Park and raffle event PAC is sponsoring. She also asked the Commissioners if they could volunteer some of their time the day of the event. Chair Harris agreed to volunteer and Vice Chair Morasca said he may be available. Ms. Mirelez clarified that the raffle is being sponsored by the Gilroy Foundation and Habitat for Humanity donated the raffle prize (children's playhouse built by Starbuck's) with proceeds going to the Public Art Committee. Drawing will be July l61n GILROY ARTS ALLIANCE UPDATE See Commissioner Heath's attached written report. STAFF REPORT A. Cultural Arts Programs/Events • 416 participants at Kids Discover Arts —there were 21 workshops • Young Artists Poster Contest — boxes will be dro 1h �ped off at the schools Friday, March 16and will pick them up on March 23` (hopefully they will be filled with posters) • Dan Craig's artwork is being displayed in City Hall (center hallway) • Gleeful is still showing on Sundays at Cinelux in Morgan Hill at 10:00 a.m., 1:00 p.m., 4:00 p.m. & 7:00 p.m. It is a fabulous show and very professional, • Spring Production Seussical opens mid -April B. Museum Projects/Tours/Displays • In the center hallway of City Hall there is a Gilroy Mayor's Exhibit — photos of each Mayor and the dates they served • Also working on deaccessioning the older books STUDENT REPRESENTATIVES None. Commissioner Willard stated that the Commission should give Julianna a "farewell/thank you" send off at the next meeting. STAFF COMMENTS None. ADJOURNMENT Chair Harris adjourned the meeting at 6:25 p.m. FUTURE MEETING The next regular meeting of the Arts & Culture Commission will be held on Tuesday, April 10, 2012, at 5:00 p.m. in City Council Chambers located at 7351 Rosanna Street, Gilroy, CA. Sondra Banks, Administrative Secretary Recreation Department 0 Gilroy Arts Alliance March 2012 Update by Commissioner Heath Center for the Arts • February's Quilt Exhibit showed an increase in attendance over last year's exhibit. Approximately 50% of viewers were at the Center for the first time. • March's Youth Artist Exhibit had the largest attendance at an Artist Reception since we've opened. It continues to be a very popular exhibit and has brought in a younger demographic to the Center. • Limelight Actors Theater launched "Alone Together Again" as the first play at the Center this year. Over 500 people attended during the run. The show was very well received. • We are back at square one with Special Event Permit restrictions. Theater, our largest source of funding at the Center, is in jeopardy once again. We hope for a mutually agreeable resolution with the City this week. • April's Exhibit: Young Artists Garlic Festival Posters from COG. • May Exhibit: Art of Our Mothers and Fathers. Outreach to the Arts Community With the popularity of our Arts and Craft Boutiques over the last year, we have reached out to the Craft Community to form a Guild. An initial meeting was held last week and we will guide the members as they create a more formal organization. From there, they will be the artist group in charge of coming in and operating future Art and Craft Shows.