05/08/2012 Arts and Culture Commission Regular Meeting Adopted 06/12/2012CITY OF GILROY
MINUTES OF THE REGULAR MEETING OF THE
ARTS AND CULTURE COMMISSION
5:00 P.M.
May 8, 2012
CALL TO ORDER
The meeting was called to order at 5:04 p.m. by Chair Harris.
SECRETARY'S REPORT
All Commissioners were present except Commissioner Willard who was excused. GHS Student
Representative Arellano and Planning Commissioner Brad Bannister were also present. CHS
Student Representative Burns was absent.
APPROVAL OF MINUTES
Motion made by Commissioner Heath to approve the minutes of April 10, 2012. Vice
Chair Morasca seconded the motion.
Hearing no objections, it was so ordered.
APPROVAL OF AGENDA
A motion was made by Commissioner Heath to approve the agenda for May 8, 2012. The
motion was seconded by Commissioner Dunkle.
Hearing no objections, it was so ordered.
INTRODUCTIONS
Chair Harris introduced Jailene Arellano, the new Gilroy High School Student Representative to
the Commission. Jailene informed the Commission that she will be a junior next year and she is
a member of the GHS Chamber Choir, is involved in the art & literary magazine and has been in
all of the plays with Ethan Stock.
AWARDS/RECOGNITIONS
None.
PUBLIC COMMENT
None.
OLD BUSINESS
A. Discussion/Decision on Next month's Art du Jour Column
Chair Harris reported that the June column will highlight Julianna Vanni; who received a
Congressional Art Award recently. Also highlighted will be the Recreation Department's
summer classes.
In July, Chair Harris will highlight the new Arts & Culture Commissioners, the Memorial
Day activities and the Garlic Festival.
B. Calendar Updates & Assignments
Commissioner Dunkle asked the Commissioners how they felt about getting the
appointment requests regarding attending arts events. Comments from Commissioners
followed. It was decided that Commissioner Dunkle would continue sending out the
meeting requests for events now that everyone understands the process.
Commissioner Dunkle then reviewed the month of May arts events taking place and he
was given additional events to add.
C. Wrap -Up on May 4, 2012 Retreat
The consensus was that the Retreat was very successful and productive.
A. Selection of Committee Chair for Garlic Festival Fundraiser
Motion was made by Commissioner Scariot that Chair Harris chair the Garlic
Festival Fundraiser. The motion was seconded by Commissioner Heath.
Hearing no objections, it was so ordered.
PUBLIC ART COMMITTEE UPDATE
None.
GILROY ARTS ALLIANCE UPDATE
See Commissioner Heath's attached report. The Dispatch asked Commissioner Heath if he
would blog for the Arts and he agreed to do it. He is already blogging for Patch.com.
STAFF REPORT
A. Cultural Arts Programs/Events
• Auditions for our Summer Theater production, Disney's Aristocats Kids took place
this past Saturday/Sunday, with a total of 48 young actors being cast. The
Parent/Cast member Orientation meeting is Wed., May 9th, with rehearsals beginning
May 16th. Production will take place at South Valley Middle School in early July.
• Young Artists Poster Contest — 79 entries were received and 16 were chosen to
receive Judges Favorite Awards, with 3 young artists to have their posters printed
professionally, and distributed throughout City/School District facilities. All award
winners will be presented at Gilroy City Council on Monday, May 21st at 6:00 PM in
Council Chambers. All posters are currently on display at City Hall.
• This year the Fireworks Booth will benefit the Adaptive Program and Kids
Discover Arts. We will be soliciting help from our Commissioners for this effort.
Dates are Sunday, July 1 st — Wednesday, July 4th, with 2 — 3 shifts per day, and 2 — 3
volunteers at each shift. More information will be coming soon!
• On Garlic Festival Friday, we are responsible for selling tickets at Gate 2, with
volunteer hours to benefit Kids Discover Arts, also.
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B. Museum Projects/Tours/Displays
None.
STUDENT REPRESENTATIVES
GHS Student Representative Jailene Arellano reported the following: Grease play is opening
this Friday at Christopher High School; she hosted an exchange student from the Sister City
Takomashi and she brought them a beautiful calligraphy piece for her family. Jailene said she
would like to return the favor when she goes over there and asked that if any of the
Commissioners had items that she could bring with her as gifts she would appreciate it. She will
be leaving on June 19d. Commissioner Scariot said she would donate a copy of the "Gleeful"
film. Commissioner Heath said he would also ask Artist Jo Anne Robinson if she would donate
one of her little paintings on an easel. Anything other items can be brought to the Commission's
June 12th meeting to give to Jailene.
No report from CHS as Student Representative Jordan Burns was absent.
STAFF COMMENTS
None.
ADJOURNMENT
Chair Harris adjourned the meeting at 5:52 p.m.
The next regular meeting of the Arts & Culture Commission will be held on Tuesday, June 12,
2012, at 5:00 p.m. in City Council Chambers located at 7351 Rosanna Street, Gilroy, CA.
(� bY`EY�
ondra Banks, Administrative Secretary
Recreation Department