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06/11/2013 Arts and Culture Commission Regular Meeting Adopted 07/09/2013CITY OF GILROY MINUTES OF THE REGULAR MEETING OF THE ARTS AND CULTURE COMMISSION 5:05 P.M. June 11, 2013 CALL TO ORDER. The meeting was called to order at 5:05 p.m. -by Vice Chair Scariot. SECRETARY'S REPORT All Commissioners were present except for Chair Carol Harris. CHS Student Representative Burns and GHS Student Representative Arellano were absent. APPROVAL OF MINUTES The motion was made by Commissioner Bottini to approve the Minutes of the May 14, 2013, meeting. Commissioner Morasca seconded the motion. Hearing no objections it was so ordered. APPROVAL OF AGENDA The motion was made by Commissioner Morasca to approve the Agenda for June 11, 2013. Commissioner Dunkle seconded the motion. Hearing no objections it was so ordered. INTRODUCTIONS There were no introductions. AWARDS/RECOGNITIONS There were no awards and recognitions. PUBLIC COMMENT There were no public comments. OLD BUSINESS A. Discussion /Decision on Next month's Art du Jour Column The Fifth Street Live event and the City of Gilroy Adaptive Recreation fireworks booth were suggested for the next column. B. Calendar Updates & Assignments Commissioner Dunkle reported that there had not been any updates or calendar items added. Commissioner Dunkle and Commissioner Bottini will meet and work together on the calendar for July. C. Report on Joint Meeting with Public Art Committee & Gilroy Arts Alliance Vice Chair Scariot gave a report on the Joint Meeting of June 4, 2013. She summarized the reasons for the meeting as increased cooperation between the Arts' organizations, participation in a joint activity, and a demonstration of the groups acting as a united force for the Arts in Gilroy. Subcommittees charged with publicity, concessions and movie selection were established; August 9, 2013 at 9:00 p.m. was chosen as the date with the theme Movie Night under the Stars. The location is the lawn at the Gilroy Arts Alliance building at the corner of Seventh Street and Monterey. The City of Gilroy will be paying for the movie license and publicity and furnishing staff and a projector. The next Joint Meeting is scheduled for June 24, 2013, at 6:30 p.m. at the Willey Cultural Center. D. Discussion Re: Branding Banner Project & Theme < By general consensus, this item was tabled until the next regular meeting when Chair Harris will be present. E. Discussion Re: Movie Night Collaboration w /City of Gilroy, Public Art Committee Gilroy Arts Alliance Vice Chair Scariot reported that the movie subcommittee was developing a list of G =rated movies and would submit them at the next Joint Meeting. She noted that the Arts and Culture Commission needed to confirm participation in the Movie Night by motion. Commissioner Bottini moved that the Arts and Culture Commission would attend and support activities necessary for the Movie Night. Commissioner Morasca seconded the motion. Hearing no objections it was so ordered. F. Discussion Re: Annual Roundtable — October 23, 2013 The commissioners discussed different formats that the Arts Roundtable might take as well as possible topics, invitees, facilitators and the need for an outcome or product. Vice Chair Scariot moved that she and Commissioner Harris would form a subcommittee to organize the Arts Roundtable with the theme Branding the Arts. Commissioner Bottini seconded the motion. Hearing no objections it was so ordered. G. Discussion on Communications /Tools /Processes - Update Commissioner Dunkle reviewed the costs for creating and maintaining a website and suggested that free alternatives with minimal or simple maintenance would be the easiest for the Commission to sustain. It was generally agreed that a Facebook page would best suit the Commission. Commissioner Dunkle volunteered to create a Facebook page and offer a tutorial for posting pictures. It was agreed that the Commissioners would discuss the Facebook page content development at the next meeting and that they would have the opportunity to take action on the item. NEW BUSINESS A. Arts & Culture Commission Annual Report to the City Council, August 5, 2013 The Commissioners discussed the need for a subcommittee to work on the Commission's annual presentation to the Gilroy City Council. It was agreed that Commissioners Bottini and Harris would undertake that task and Commissioner Dunkle would serve as an alternate. 2 B. Nomination of Arts & Culture Commissioner to serve as a representative on the General Plan Amendment Advisory Committee The Commissioners discussed the upcoming General Plan Amendment process, the Public Art Committee's desire for publically supported funding for public art, and the expected commitment necessary for a representative to the General Plan Amendment Advisory Committee. Staff member Cathy Mirelez also reviewed the report from City Clerk Shawna Freels (report attached to the minutes) and informed the members that they would be required to fill out a Statement of Economic Interest form as required by the California Fair Political Practices Commission. Commissioner Bottini moved that Commissioner Dunkle serve as the representative from the Arts and Culture Commission to the General Plan Amendment Advisory Committee. Commissioner Morasca seconded the motion. Hearing no objections it was so ordered. C. Discussion on Garlic Festival Pepsi Booth — Update Vice Chair Scariot asked if any of the Commissioners had been able to contact volunteers. It was suggested high school students might be the most willing to volunteer since they need community service hours. PUBLIC ART COMMITTEE UPDATE Commissioner Dunkle reported that Louise Shields was introduced and participated in her first Public Art Committee meeting. He noted that Dylan Kelly presented his mural concept and was referred to the Gilroy Arts Alliance for further information. Commissioner Dunkle also presented the subcommittee's information on a General Plan Amendment in support of city sponsored funding for public art. PASEO PROJECT REPORT — Commissioner Scariot Vice Chair Scariot gave a summary of the subcommittee's progress on envisioning a historically themed display that would relate the City of Gilroy's history. The display needs to be portable and may include photographs applied to metal. Specific topics and photographs have yet to be determined. GILROY ARTS ALLIANCE UPDATE - Commissioner Morasca Commissioner Morasca related that: a landscape exhibit is on display through July 30th, film classes with 14 students are in session, Fifth Street Live concert series is progressing, and Garlic Festival volunteers are being sought. STAFF REPORT (Cathy Mirelez) A. Cultural Arts Programs /Events a. The Summer Theater production "Color My World" is taking place at the Christmas Hill Park Amphitheater on Saturday, June 22nd at 4:00 PM and 7:00 PM. Tickets are 10.00 each. b. The City of Gilroy Adaptive Recreation Fireworks Booth benefiting Adaptive and Youth programs will be selling fireworks from July ISt through July 4 th 3 B. Museum Projects /Tours/Displays Book vendors are being sought for deaccessioned books. Volunteers are being recruited for the program. STUDENT REPRESENTATIVES No Report STAFF COMMENTS ADJOURNMENT Vice Chair Scariot adjourned the meeting at 6:32 p.m. FUTURE MEETING The next regular meeting of the Arts & Culture Commission will be held on Tuesday, July 9; 2013, at 5:00 p.m. in City Council Chambers located at 7351 Rosanna Street, Gilroy, CA. Susan Voss, Recreation Coordinator Recreation Department El