06/24/2013 Arts and Culture Commission Special Meeting Adopted 07/09/2013CITY OF GILROY
MINUTES OF THE SPECIAL JOINT MEETING
ARTS & CULTURE COMMISSION
PUBLIC ART COMMITTEE AND GILROY ARTS ALLIANCE
6:30 P.M.
June 24, 2013
CALL TO ORDER
The meeting was called to order at 6:35 p.m. by Chair Harris at the Willey Cultural Center, 140
Fifth Street, Gilroy, California.
SECRETARY'S REPORT
Commission members Carol Harris, Mattie Scariot, Phylis Armenta and Dave Dunkle were
present. Commission members Barbara Bottini and Bruce Morasca were absent. Public Art
Committee members present were Dave Dunkle, Judy Bozzo and Louise Shields. Committee
members Karen Aitken Bernosky, Lisa Faria, and Trudie Conrotto were absent. Also present
were Kevin Heath, Sherri Stuart and Sharon Albert, Gilroy Arts Alliance Board members.
APPROVAL OF AGENDA
It was moved by Chair Harris and seconded by Committee member Judy Bozzo that the Agenda
be approved. Hearing no objections, it was so ordered.
APPROVAL OF MINUTES
It was moved by GAA Board member Sherri Stuart and seconded by GAA Board President
Kevin Heath that the Minutes from June 4, 2013, be approved. Hearing no objections, it was so
ordered.
PUBLIC COMMENT
There was no public comment
OLD BUSINESS
A. Collaborative Arts Event — Vision and Tasks /Assignments
Theme: Herbie Under the Stars — Movie Night, at the Interim Gilroy Center for the Arts
New Date decided due to scheduling conflict at the Center: Thursday, August 8th, at
9:00 p.m. Public invited to arrive at 8:30 p.m. to allow for selection of seating space and
to purchase concessions in advance. Public will be encouraged to BYOC (bring your
own chair).
By majority consensus the movie that was chosen is Disney's original version of Herbie
The Love Bug.
Possible concession vendors narrowed to Gilroy Foundation Youth Board - packaged
candies; Rebecca's'Children Home Culinary Academy - baked goods; Baskin Robbins -
small selection of ice cream; GAA - drinks and coffee. Final details will be presented at
the next, Joint Meeting.
City of Gilroy Recreation to provide: monies for movie rental fee, printing of
advertisement flyers, movie projector and possible additional staff to set -up projector.
City of Gilroy will also list the event on the City's website, Recreation Facebook page,
Recreation Newsletter and on Channel 17, and will include a short two sentence
announcement in the water bills. It was further determined that the movie would be
projected on the blank wall, just north of the grassy area at the Center.
Gilroy Arts Alliance to provide: Possible advertisement flyer design, Ushers, "Greeters
Seaters", assist with flyer distribution and publicity
Possible Master of Ceremonies for the evening: Carol Harris, Kevin Heath, and
Barbara Bottini
B. Annual Arts Roundtable — Possible themes and goals
An Arts Branding theme was discussed, with the Roundtable taking a Conference style
format. It was suggested that the creation of a Cultural District in the downtown also be
included as a topic. PAC Chair Dave Dunkle proposed that the Roundtable could be
focused on an Arts Expo, as well. It was decided that these suggestions would be taken
back to the Arts & Culture Commission for final discussion and decision.
NEW BUSINESS.
A. Cultural Districts
Gilroy Arts Alliance Board members Sherri Stuart and Sharon Albert, who attended a
recent Arts Conference held in Pittsburg, Pennsylvania, shared conference topics that
they felt were pertinent to the Gilroy community, with special emphasis on the possible
creation of a Cultural District in Gilroy's downtown. It was suggested that this topic be
included in the Arts Roundtable Agenda.
B. Wrap -up Comments
Chair Harris is excited to be working in collaboration on the above events and looks
forward to seeing everyone at the next Joint meeting on July 18, 2013.
ADJOURNAMENT: Chair Harris adjourned the meeting at 8:09 p.m.
FUTURE MEETING
The next special Joint Meeting of the Arts & Culture Commission, Public Art Committee, and
Gilroy Arts Alliance will be held on Thursday, July 18, 2013, at 6:00 p.m. at the Gilroy Center
for the Arts, 7341 Monterey Street, Gilroy, California at 6:00 p.m.
Susan Voss, Recreation Coordinator
Recreation Department