02/12/2013 Arts and Culture Commission Regular Meeting Adopted 03/12/2013CITY OF GILROY
MINUTES OF THE REGULAR MEETING OF THE
ARTS AND CULTURE COMMISSION
5:00 P,M.
February 12, 2013
CALL TO ORDER
The meeting was called to order at 5:01 p.m. by Commissioner Morasca.
SECRETARY'S REPORT
All Commissioners were present except Chair Harris and Vice Chair Scariot who were excused.
Sondra Banks informed the Commissioners that Commissioner Villalba- Navarette resigned from
the Commission because of health issues. CHS Student Representative Burns was present and
OHS Student Representative Arellano was absent.
APPROVAL OF MINUTES
Motion made by Commissioner Dunkle to
Commissioner Armenta seconded the motion.
Hearing no objections, it was so ordered.
approve the minutes of January 8, 2013.
APPROVAL OF AGENDA
Motion made by Commissioner Dunkle to approve the agenda for February 12, 2013, with
stated change of order. The motion was seconded by Commissioner Bottini.
Hearing no objections, it was so ordered.
INTRODUCTIONS
None.
AWARDS/RECOGNITIONS
None.
PUBLIC COMMENT
None.
OLD BUSINESS
A. Discussion/Decision on Next month's Art du Jour Column
The following were suggested for the next column:
New Exhibit at City Hall - featuring the works of local photographer Rachelle
Bedell
Gilroy Museum — items for sale and encourage folks to visit
New production at Pintello Comedy Theater and possible feature on Rod &
Marion Pintello
B. Calendar Updates & Assignments
Commissioner Dunkle reiterated his desire to have another Commissioner take over the
calendar updates so that he can devote more of his time on the Commission's website
page, etc. Unfortunately, no one expressed a desire to take over this task. Commissioner
Dunkle will keep it updated for the next month.
Commissioner Dunkle gave a brief report to the Commission on the meeting with the
City's IT web designer, Jimmy Salandanan. This will be discussed in greater detail at the
Retreat.
C. Paseo Project Update
Due to Richard Villalba - Navarette's resignation, another Commissioner needs to be
chosen to represent the ACC on this project. This will be put on the March agenda.
NEW BUSINESS
A. Gilroy Museum Annual Report
Tom Howard presented the Gilroy Museum's annual report (see attached).
Commissioner Morasea thanked Mr. Howard for a very thorough report and all his
hard work at the Museum.
B. Gilroy Historical Society's Recommendation for Disbursal or Retention of the
Annual Income from the Gilroy Museum Endowment Trust
Gilroy Historical Society President Connie Rogers addressed the Commission and
requested that the interest from the Gilroy Museum's Endowment Trust for 2012,
436.44, be reinvested (see attached letter).
A motion was made by Commissioner Bottini approving the Gilroy Historical
Society's recommendation to re- invest the $436.44 interest amount accrued on the
Gilroy Museum Endowment Trust Fund for 2012. The motion was seconded by
Commissioner Armenta.
Hearing no objections, it was so ordered.
Commissioner Morasca thanked Ms. Rogers and Recreation Coordinator Voss for
all their work on behalf of Gilroy's Museum.
C. New Date for Annual Retreat
Staff will contact Chair Harris to find out when she will be able to attend a Retreat. The
general consensus is that a weeknight may be more convenient for everyone — a
Wednesday or Thursday night. Staff will email Chair Harris to get an update on her
availability.
D. Open Government Ordinance Training — Date for Commission Training
Sondra Banks reported that 4 of 7 Commissioners never did the required OGO training
for 2012. Therefore, the City Clerk has asked that all Commissioners do the training as a
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group. The Commissioners asked that they be given the opportunity to complete the
training before the March meeting_ and notify the City Clerk.
This will be reviewed at the March meeting.
PUBLIC ART COMMITTEE UPDATE
See attached report.
GILROY ARTS ALLIANCE UPDATE — Commissioner Morasca
Commissioner Morasca reported the following: Limelight Theater's current production now
being performed at the Gilroy Interim Center for the Arts (Feb 1sr_23rd) is Cemetery Club;
February - March is the exhibit of Stage Costumes and there will be a reception on March 2nd;
Dave Dunkle is a new Gilroy Arts Alliance Board member.
STAFF REPORT - Cathy Mirelez
A. Cultural Arts Programs/Events
Arts & Culture Commission members to volunteer /staff the "Little Artist Art Kits" table
at Kids Discover Arts, on Saturday, March 2nd. They will each take a shift during the
event.
Phyllis Armenta: 8:30 —10:00 a.m.
Barbara Botini: 10:00 a.m. —12:00 p.m.
Dave Dunkle: 12:00 —1:15 p.m.
Myself, Susan and Renee Harrigan are busily preparing for the Kids Discover Arts event!
The Recreation Department is currently planning our Summer Activity Guide and related
programs, activities and events
Theater Director Michelle Serrano is conducting rehearsals for the Spring Theater
production, Disney's Little Mermaid Jr. which will perform in April at the Gilroy High
School Theater
Electronic file of the Strategic Plan will be sent to Articulate Solutions for printing and
copies will be distributed to new Commissioners
B. Museum Projects/Tours/Displays
View the new historic display located in the cases in City Hall, that features local
work of renowned architect William Weeks
The Mayor's display that was formerly exhibited in the City Hall cases, is now on
view in the rotunda at the Gilroy Museum
STUDENT REPRESENTATIVES
Christopher High School Representative Jordan Burns reported the following: freshman
orientation (2 Fridays ago) - the drama class did a great skit about freshman at the orientation;
Jordan also demonstrated the pottery wheel and how it works at the orientation as well (she
received some good feedback); the National Honor Society went to Stanford to visit the art
museum, "it was great"; senior play is Sweeney Todd performances are this weekend; on Feb.
28th; there will be a Silent Art Auction fundraiser in the Library from 5:00 — 8:00 p.m.; in April
CHS will be collaborating with Gavilan performing Bye Bye Birdie; the Spring Fling and choir
concert is coming up in April.
Commissioner Dunkle asked Ms. Burns to send him an email as to what is happening at
Christopher High so it can be included on the Arts & Culture Commission calendar.
STAFF COMMENTS
None.
ADJOURNMENT
Commissioner Morasea adjourned the meeting at 6:05 p.m.
FUTURE MEETING
The next regular meeting of the Arts & Culture Commission will be held on Tuesday, March 12,
2013, at 5:00 p.m. in City Council Chambers located at 7351 Rosanna Street, Gilroy, CA.
Sondra Banks, Administrative Secretary
Recreation Department
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