04/25/2013 Arts and Culture Commission Special Meeting Adopted 05/14/2013ARTS AND CULTURE COMMISSION RETREAT SUMMARY
APRIL 25, 2013
The Retreat was called to order at 5:21 p.m. by Facilitator Maria De Leon.
All Commissioners were present (Vice Chair Seariot 5:58 p.m.) except Commissioner Dunkle
who was excused.
Discussion Topics:
1. State of the Arts & Culture Commission
a. Review of the Commission's progress towards Strategic Plan
The Commission went through the timeline in the Strategic Plan to see what has been
completed. 2010 — the Commission was on track; 2011 — the Roundtable has done
some collaboration but more needs to be done;
Cathy Mirelez stated that she has $1,000 in her budget to be used on a collaborative
event. Maria De Leon suggested a free movie night jointly with GAA, PAC and ACC.
It could be downtown on the lawn next to the Interim Center for the Arts and the City
would provide staff for it. It would cost some monies for the movie rights.
Ms. De Leon will invite Cathy Mirelez and Chair Harris to the monthly meeting she
has with GAA Board Chairman Kevin Heath.
Chair Harris brought up possibly putting ACC Banners on the light poles downtown.
Discussion followed regarding the suggestion and obtaining grants. Staff will find out
if the poles belong to the City or Cal Trans, how many poles there are and what would
the approval process include.
b, Review of Commission's "801 " account
Cathy Mirelez distributed a copy of the Commission's 801 account spreadsheet. The
Current balance is $1,543.86.
2. Community Outreach/Events
a. Determine list of ACC - sponsored events to be done in 2013 or determine events
the Commission will participate in to help develop interest in Gilroy's Arts and
Culture community
Collaboration with GAA, PAC and COG on a Movie Night,
Joint Meetings with GAA and Public Art Committee
Banners for light poles
b. Establish sub- committee(s)
Will be done at May meeting if projects are approved
c. 2012 Events: Memorial Day Parade, Garlic Festival, Arts Roundtable
Forum, Annual Presentation to Council
Possible Follow -up to 2012 Roundtable Forum
a. List actions the Commission will take to develop the bond between
arts and business, i.e. Arts Passport
Discussion followed and some felt it was too late to follow -up regarding the October
2012 Roundtable. Chair Harris mentioned that having a possible scavenger hunt in
regard to the 2012 attendees. She has to figure out the logistics and will present to the
Commission at a later time.
Vice Chair Scariot threw out the possibility of having the Roundtable every other year
and meet with Artists on the odd year.
Chair Harris suggested bringing in an outside group such as the School of Arts &
Culture of the Mexican Heritage Plaza to speak
b. 2012 Actions: Business Awards/Roundtable Participants/Holiday
Cards /Follow -up
All agreed that Holiday cards should be sent out again this year
4. Communications/TooIs/Processes
a. List tools aimed at improving our ability to communicate and
market the Commission amongst ourselves and to the Gilroy
community
Table until Commissioner Dunkle is in attendance.
b. Report on the City's restriction/guidelines (Commissioner Dunkle
Go to Council and ask for them to support GAA. Maria De Leon suggested that a
better time, to do that would be when the bond issue is the "hot topic," Discussion
continued.
c. Presentation of potential tools (Commissioner Dunkle)
d. Current & Proposed Tools: Calendar, Website (updated City website, external
website .... ), Google Suite, Facebook, .. .
The Retreat was adjourned at 7:07 p. m.
Son Administrative Secretary
Recreation Department