06/13/2017 Arts and Culture Commission Regular Meeting Adopted 07/11/2017CITY OF GILROY
MINUTES OF THE REGULAR MEETING OF THE
ARTS AND CULTURE COMMISSION
5:30 P.M.
June 13, 2017
DRAFT
CALL TO ORDER
The regular meeting of the Arts and Culture Commission was called to er by Chair Mattie
Scariot at 5:38 p.m.
FLAG SALUTE
SECRETARY'S REPORT
The Agenda was posted in the public notice cabinet at 3:15 p.m. on Thursda e 8, 2017.
The Agenda for the June meeting and the draft of the minutes from the May Meet as posted
to the City's website Thursday, June 8, 2017 at 3:15 p.m. and distributed Heni on Thursday,
I
June 8, 2017 at 4:52 p.m.
ROLL CALL
Commissioners Present:
Chair Scariot, Vice Chair Barbara Bottii
Hernandez and Commissioner Suzanne
Commissioners Absent:
Commissioner Sally Armendariz - excu
Commissioner Bruce Morasca - excuse(
Miguel, Commissioner Grace
Also PrenjOWWRIBLDirector Maria De Leon, Recreation Manager Adam Henig
Motion ade by Bottin d seconded by Scariot to approve the minutes of the regular
meeting of 2017 with e amendment on page 5 with a vote of 5-0-0.
Motion was made b i to approve the agenda as written and the motion was seconded by
Scariot and the motio arried by a vote of 5-0-0.
Jacob Yoder Schrock introduced Shelby Shutt, who will be taking over as student representative
from Christopher High School.
AWARDS & RECOGNITIONS
Scariot presented Schrock with the June Monthly Art Award. Scariot reported that Schrock did
an excellent job as the student representative to the Arts and Culture Commission. Schrock is
graduating from Christopher High School and will be attending Yale in the fall. Schrock will be
studying theatre and hopes to become a director. Schrock thanked the Commission for the
opportunity to be the student representative from Christopher High School.
PUBLIC COMMENT
None.
OLD BUSINESS
Monthly Arts Award - Chair Mattie Scariot
Scariot reminded the commissioners that the commission
at the July meeting they would be selecting someone fort
De Leon reminded the Commissioners that they sti ave not
nominations for the monthly art award. Scariot s , t they
selecting nominees in place by the July meeting. A
dark in August and suggested that
onthly Art Award for September.
a process for selecting
ng to have a process for
Arts and Culture Commission Roundtable Forum 2017
Scariot wants to move forward with holding a;Roundtable NPIC
of facilities that support
the arts in Gilroy.
De Leon told the commission that the council has approved a one time funding of $35,000 for
the Gilroy arts center. npacillty
ould make it possible for improvements on the inside of the
building to increase te building but not to increase the "foot print". The final
vote will be madeuntil Meeting on Monday.
Bottini asked who will be i Scariot stated that theatre groups, the high
schools, Gavilan College, Kat th, Donn ay, The District, the chamber of commerce and
other groups that support the arts. person or group who want to speak at the roundtable will
be asked to bring info on their facih end result would be a document that provides a
listing of all of this information.
De Leon suggested that the Commission select a subcommittee to work on the roundtable.
Scariot stated that the subcommittee will consist of Hernandez, Miguel, and Scariot. The
subcommittee will report back to the Commission at the July meeting.
Bottini moved to schedule the roundtable to explore, discuss and list venues for art activities and
art events in Gilroy. The motion was seconded by Scariot and passed with a vote of 5-0-0.
Summer Movie Ninht Financial Sponsorship
Heath has withdrawn his request for financial support from the commission. Heath told Scariot
that he will get sponsors and grants to sponsor the movie nights. However, Heath is asking the
Commissioners to work at the events.
Scariot will put together a short "film" showing all of the logos of the sponsors as a thank you.
Scariot report that Miguel volunteered to work on some kind of art or craft project for the
children attending the movie nights.
Scariot also told the Commission that there will snacks sold at the movie nights.
Scariot stated that she will talk to Morasca about inviting the Public Art Committee to get
involve and support the movie nights.
NEW BUSINESS
Fireworks booth Annual Fundraiser
This money could be used to support the movie nights.
Henig asked for volunteers to man the fireworks booth.
Bottini and Hernandez took the first shift on Saturday July 1, 2017.
Scariot will fill the other two shifts on Saturday.
PUBLIC ART COMMITTEE (PAC) — Commissioner Bruce Morasca
Morasca is absent.
PASEO PROJECT— Chair L. Mattie
Scariot reported that the ribbon cutting c
success.
GILROY ARTS ALLIANCE Kevin
See attached.
STAFF REPORT
CulturalOttach
MuseumPlease s
Yoder-Schffl
beginning of
Yoder -Schrock th
Christopher High
—Mirelez
and it was well attended and a great
by Henig)
ted that arts programs have been wrapped up for the school year. In the
the dra students will be doing an improvisation work shop for children.
for allowing him to be the student representative from
Gilroy Early Colleee Academy (GECA) Student Representative Renort
Absent.
COMMISSION COMMENTS (Arts -Related)
Scariot told the commission that leadership Gilroy is trying to get a mural completed. This has
to be on the agenda for a joint meeting between ACC and PAC on Wednesday, June 28 at 5:30
special meeting before this project goes to City Council. Bottini, Miguel, Scariot and Wood will
attend.
De Leon and Henig will talk to PAC and try to make this joint meeting happen in a timely
fashion.
Wood is working on brining a children's choir to Gilroy.
STAFF COMMENTS
None
ADJOURNMENT
Scariot adjourned the meeting at 6:25 p.m.
Minutes taken by Theresa I-Iernandez, Recording Secretary