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11/13/2018 Arts and Culture Commission Regular Meeting Adopted 01/08/2019CITY OF GILROY Arts and Culture Commission DRAFT Tuesday, November 13, 2018 5:30 p.m. City Council Chambers 7351 Rosanna Street Gilroy, CA 95020 gJi ROY ARTS CALL TO ORDER The meeting of the Arts and Culture Commission was called to order by Chair Amanda Rudeen at 5:34 PM. FLAG SALUTE SECRETARY'S REPORT The packet was posted on the city's website on Thursday, November 8, 2018 at 9:22 a.m. and the agenda was posted in the public notice cabinet on Thursday, November 8, 2018 at 9:27 a.m. ROLL CALL Members Present: Chair Amanda Rudeen, Vice Chair Barbara Bottini, Commissioner Bruce Morasca, Commissioner Nancy Fierro, Commissioner Marika Somor ai, Commissioner Maricela Andrade Members Absent: Commission Member Sally Armendariz Staff Present: Recreation Manager Adam Henig and Recording Secretary Vanessa Arteaga APPROVAL OF MEETING MINUTES Motion was made by Commissioner Bruce Morasca to approve meeting minutes for October meeting minutes, Vice Chair Barbara Bottini seconded. Motion passed 6-0-0. APPROVAL OF AGENDA Motion was made by Vice Chair Barbara Bottini to approve Agenda. Chair Amanda Rudeen requested to move FYI 9-20, FY 20-21 Budget Input ahead of New Business. Bottini motioned to approve Amended Agenda, motion seconded by Commissioner Morasca. Motion passed 6-0-0. Awards / Recoenitions Cathy Mirelez and Susan Voss were honored for their many years of service promoting the arts along work supporting the Arts and Culture Commission and Public Art Committee (PAC). PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA None NEW BUSINESS 1. FY 19-20, FY 20-21 Budget Input Budget Manger Bryce Atkins stated he would like budget input from the Commission by February 2019. Morasca requested that PAC provide its own budget ideas. Henig explained that PAC's ideas will have to be presented to the ACC for approval. It was suggested ACC establish a subcommittee to come up with ideas. Chair Rudeen and Commission Member Fierro volunteer to be on it. They will send Henig their findings prior to the January 2019 commission meeting. 2. Review and Approve Public Art Committee's "Public Art Policy" Committee Member Morasca presented the PAC's Public Art Policy updates for ACC's approval. One of the significant changes Morasca mentioned was that the PAC will determine their chair, not ACC. ACC members will still have the ability to serve on PAC. Morasca requested ACC approve the policy so it can be sent to City Council for review and approval. Vice Chair Bottini motioned to approve the Public Art Policy as is and Chair Rudeen seconded. Motion passed 6-0-0. OLD BUSINESS 1. 'Review Arts and Culture Commission Annual Presentation to City Council Henig informed the commission that it has been requested that Arts and Culture Commission and Public Art Committee consolidate their Council presentation. Morasca stated he made a call to Mayor Velasco, requesting ACC and PAC have their own presentations. In the meantime, it was discussed how the slides would be adjusted to fit this request. Commission Training and Mission Statement slides would be eliminated. ACC will have two slides and PAC will have three slides. 2. Status Update: Commission Work Plan and Strategic Plan Henig informed about their current Work Plan. Morasca stated Wheeler Gym should have more arts related events (since it has a stage) and is underutilized. Henig explained that Wheeler is heavily used by the Recreation Department for programming needs. Morasca also mentioned the Commission should host an Art and Cultural Exhibit to showcase local artists work and purchase more art to add to current City Art Collection. Fierro stated there has been no progress on the Arts and Business Awards. Chair Rudeen stated she has been attending many local events and introducing herself bring more awareness to the commission including reaching out to GECA, who sent a student to the meeting. 3. Annual Training Budget Expenditures Henig informed Commission the business cards are now available to Commission Members (were passed out). Morasca suggested commission members be proactive to find local training opportunities while the funds are available. Public Art Committee Update Morasca informed the Arts and Culture Commission of items discussed at the most recent Public Art Committee meeting. Gilroy Arts Alliance Update Report was attached. General Plan Advisory Committee Update Vice Chair Bottini stated no meeting has been held, thus nothing to report. STAFF REPORT Henig informed the commission of the theater's fall production of Grease, which will be in its final weekend of performance November 15th through 181h. The City is currently reviewing phase two of the construction drawing and cost estimates for the center of the Gilroy Arts. Student Representative Comments Christopher High School Student Representative Paetra informed the Commission the schools Drama Departments Plays being performed in January and February as well as Choir and Band scheduled performances. Sabina Johan the GECA student liaison informed the Commission of Art Your Heart Out is an Art Club which is currently working with the Senior Center providing art which can be sold in their gift shop. Johan also gave an update of various school clubs and current activities. Commission Comments Vice Chair Botttini informed the commission that the current production of Grease is worth watching and encouraged the members to watch before the performances end. Also, Rudeen thanked Bottini and Morasca for their years of service on ACC and PAC. Commissioner Fierro attended the Gilroy Gardens (GG) Boo Walk and mentioned she was disappointed with the high park fees. She hoped it GG could be more accessible to all economic backgrounds. Chair Rudeen stated she has looked more into an art passport QR codes and will report back soon on her findings. ADJOURNMENT Chair Rudeen adjourned the meeting at 7:18 p.m. Vanessa Arteaga, Recording Secretary Recreation Department