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10/27/2020 Bicycle Pedestrian Commission Regular Meeting Adopted 11/24/2020 MINUTES OF BICYCLE PEDESTRIAN COMMISSION REGULAR MEETING TUESDAY, October 27, 2020 1. CALL TO ORDER 6:04 p.m. 2. PLEDGE OF ALLEGIANCE 3. ROLL CALL Zachary Hilton - Chairperson Patrick Flautt - Vice Chairperson Lionel Gonzalez – not present Chad Reeder Sean Reedy ALSO PRESENT Gary Heap, Traffic Engineer Nirorn Than, Engineer Sheila Castillo, Recording Secretary 4. COMMISSION SECRETARY’S REPORT ON POSTING THE AGENDA The agenda for the Bicycle Pedestrian regular meeting was posted on Friday, October 23, 2020, at 9:53 a.m. in the City Hall announcement window near the Council Chambers and online in keeping with provisions of the California Brown Act. 5. CEREMONIAL ITEMS None 6. PUBLIC PRESENTATIONS TO COMMISSION A. PUBLIC COMMENT BY MEMBERS OF THE PUBLIC ON ITEMS NOT ON THE AGENDA BUT WITHIN THE SUBJECT MATTER JURISDICTION OF THE BICYCLE PEDESTRIAN COMMISSION • None B. Valley Transportation Authority Bicycle Pedestrian Advisory Committee (VTABPAC) Report: • Carolyn Schimandle provided a written report. • Commissioner Hilton advised the VTABPAC appointment is expiring soon. Applications for the appointment can be submitted until 11/17/2020. Contact the commission for more information. 7. CONSENT CALENDAR The following items on the Consent Calendar were approved unanimously. A. Minutes of the 8/25/2020 Regular Meeting B. Bike Rack Decal Flyer (Update Gateway Park) C. Dero Fix-It Station Flyer (Update Gateway Park) D. Public Bike Fund Balance Sheet E. Thank You Letter to Robert Sanchez for Donation to Public Bike Fund F. Thank You Letter to Caltrans District 4 for tree trimming along State Route Highway 152 G. Thank You Letter to Assemblymember Robert Rivas of Assembly District 30 for tree trimming along State Route Highway 152 There were no public comments. Commissioner Reeder motioned to approve the Consent Calendar, seconded by Commissioner Flautt. Roll call vote to approve the Consent Calendar: Zachary Hilton, Chairperson - yes Patrick Flautt, Vice Chairperson – yes Chad Reeder – yes Sean Reedy – yes The motion passes unanimously. (4/0) 8. OLD BUSINESS A. Measure B Funded Education & Encouragement Update: • Commissioner Hilton provided an update on the item. • Mr. Heap invited ideas to be sent to him for future consideration. There were no public comments. Zachary Hilton, Chairperson – no additional comment. Patrick Flautt, Vice Chairperson – no comment. Lionel Gonzalez – no comment. Chad Reeder – no comment. B. Fiscal Year 2021-2025 Capital Improvement Project (CIP) Update: • Gary Heap provided an update on the Capital Improvement Project program. There were no public comments. Zachary Hilton, Chairperson – stated the project information was included in the Commission agenda packet for March 2020. Patrick Flautt, Vice Chairperson – suggested sharing this update on the City’s website for the public to access as desired. He commended staff on their work. Chad Reeder – stated he will review the information on the City website. Sean Reedy – shared in Commissioner Flautt’s staff praise, no additional comment. 9. NEW BUSINESS A. Website Update for Bike Rack Decal Flyer: • Commissioner Flautt provided updated information on this item showing two more possible locations for plaque designation. Zachary Hilton, Chairperson – no additional comment. Patrick Flautt, Vice Chairperson – no additional comment. Chad Reeder – no comment. Sean Reedy – no comment. There were no public comments. Commissioner Flautt motioned to approve the updated Bike Rack Decal Flyer for the website, seconded by Commissioner Reeder. Roll call vote to approve the update to the Bike Rack Decal Flyer: Zachary Hilton, Chairperson - yes Patrick Flautt, Vice Chairperson – yes Chad Reeder – yes Sean Reedy – yes The motion passes unanimously. (4/0) B. Dero-Fix It Station Parts Purchase: • Commissioner Hilton provided information regarding the repairs needed and the cost for purchase of parts for a total of $61.64. There were no public comments. Zachary Hilton, Chairperson – stated he currently keeps track of the station needs. He advised he will take care of the station repairs. If he is not able to continue with the repairs in the future he will notify the Commission and City staff. Patrick Flautt, Vice Chairperson – asked how the needs for station repairs tracked. Lionel Gonzalez – no comment. Chad Reeder – no comment Commissioner Reeder motioned to approve the expenditure of $61.64 from the Public Bike Fund, seconded by Commissioner Flautt. Roll call vote to approve the expenditures of $61.64 from the Public Bike Fund: Zachary Hilton, Chairperson - yes Patrick Flautt, Vice Chairperson – yes Chad Reeder – yes Sean Reedy – yes The motion passes unanimously. (4/0) C. Correspondence: • Commissioner Hilton spoke on the correspondence items. There were no public comments. Zachary Hilton, Chairperson – no additional comment. Patrick Flautt, Vice Chairperson – no comment. Chad Reeder – stated he appreciates the resolution being shared with the public. Sean Reedy – no comment. D. FY20 Citywide Sidewalk Condition Assessment: • Mr. Heap provided an overview of the project and introduced the presenter. • Mr. Than provided a detailed explanation of the project. There were no public comments. Zachary Hilton, Chairperson – stated he believes this project will be helpful to complete much needed work in the community. Patrick Flautt, Vice Chairperson – asked how long would an audit take and would price be the same for updating? N. Than answered the time frame may take approximately two weeks and the pricing may be comparable. Chad Reeder – no comment. Sean Reedy – stated these types of assessments were performed by volunteers previously. He is glad there will be a company performing the assessments this time. 10. COMMISSIONER’S REPORTS A. Chairperson Zachary Hilton: • The Bay Area Air Management District had announced they would be providing vouchers for e- bike and the program now has a wait list. If the public is interested, please contact the Bay Area Air Management District to sign up. • The application for a bike fix it station on the levy has been a tedious process. Additional updates will be provided in the future. B. Vice Chairperson Patrick Flautt: • Would like to have an agenda item for next meeting under new business added with a request to approve an expenditure of 1000 face masks from the Public Bike Fund. He will provide an estimated cost at that time. C. Commissioner Chad Reeder: • No report given. D. Commissioner Sean Reedy: • No report given. 11. STAFF COMMENTS Gary Heap and Nirorn Than provided updates on previous projects and what is coming up in the future. There were no public comments. 12. AGENDA ITEMS FOR NEXT MEETING Measure B Funded Education & Encouragement Update Metrics from the Do Not Block the Bike Lane assessment Transportation Demand Management ADJOURN: 7:41 p.m. to the November 24th, 2020 meeting at 6pm.