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06/13/2012 Library Commission Regular Meeting Adopted 07/11/2012CITY OF GILROY MINUTES OF THE REGULAR LIBRARY COMMISSION MEETING 7:00 P.M. Wednesday, June 13, 2012 CALL TO ORDER The regular meeting of the Library Commission was called to order by Vice -Chair Smith Carol) at 7: 06 p.m. in the Gilroy Library Meeting Room, 350 W. 6th Street Gilroy, California. SECRETARY'S REPORT All four commissioners were present. APPROVAL OF MINUTES Motion by Commissioner Armenta and seconded by Commissioner Smith (Hugh) to approve the minutes of May 9, 2012. Hearing no objections, it was so ordered. APPROVAL OF AGENDA Motion by Commissioner Smith (Hugh) and seconded by Commissioner Armenta to approve the Agenda of June 13, 2012. Hearing no objections, it was so ordered. INTRODUCTIONS Mayor Pinheiro gave his annual address to the Commission and infonned theta of the following: 1. Thanked the Commissioners for volunteering their service on the Commission, and also for their time and hard work to bring this beautiful new library to Gilroy. 2. Asked the Library to please call the City, and take pictures if possible, whenever any graffiti is discovered so it can be removed as quickly as possible. 3. City Council was asked by GUSD to consider putting a sales tax measure on the ballot. A sub- committee has been formed, including Mayor Pinheiro and Council members Leroe -Munoz and Tucker, which will bring information to Council with their recommendation on whether or not to proceed. 4. The Priority List of City Council and other useful information can be found on the City website, including: The 2012 -13 Budget Summary, Sales Tax Summary, and Community Calendar (including Coffee with the Mayor once a month on Saturday, where citizens have a chance to discuss any issues of concern). 5. Council will meet with the School District one more time to decide the possibility of sharing the cost of repairing and maintaining the swimming pool, at South Valley Middle School. 6. The downtown paseos between 4t" & 5"' Streets and 5`l' & 6` h Streets are in the planning stages. Proposed names are "Gilroy Sister Cities Pasco" and "Gilroy Historical Pasco." 7. The Police Chiefs and School Superintendents of Gilroy and Morgan Hill have joined forces to form the South Valley Youth Task Force, which is aimed at gang prevention rather than suppression. The group will make policies and work on funding. 8. Council participated in a Cultural Arts Roundtable at the Cultural Center a couple of weeks ago. The Interim Art Center is not assembly- rated, but will give practice and strategy for the future until a new building can be funded. 9. This will be the last time Mayor Pinheiro will give his annual address to the Library Commission as he will be retiring. He thanked the Commission again, and stated that is has been a pleasure and an honor working with them. Questions followed. PRESENTATIONS None. PUBLIC PARTICIPATION None. NEW BUSINESS A. Discussion of Donor Recognition for the New Library Discussion will occur at a later date. LIBRARY REPORTS Acting County Librarian, Nancy Howe Library Cards — The library is starting to renew library cards for those non- residents who purchased the $80 card in July 2011. A renewal letter and brochure is mailed to each non- resident card holder the month before their card expires. There have been 220 early renewals already. Santa Clara Coiuity Library District received a $22,000 bequest from a patron who recently died. He was a non - District resident that purchased his card on July 1, 2011. Through April 30, the library has sold 4,698 cards and issued 7,186 of the free student limited cards. Since the fee implementation, the resident cardholder base has increased to 220,000, and approximately 15% more materials have been checked out to residents. Overall circulation appears that it will drop from about 12 million last fiscal year to 10 million this fiscal year, but resident circulation is growing from about 7 million to over 8 million over the same time period. Science Kits — CHECK OUT SCIENCE is a series of science kits that children and their families are able to check out like a book. Developed by the Lawrence Hall of Science, the kits provide a new way for families to explore science at home. Each kit includes a blank notebook and a free pass to the Lawrence Hall of Science. The program is already very much in demand. Discover and Go — Discover & Go is a new service launched June I that allows Santa Clara County Library cardholders to reserve free or discounted passes to a number of Bay Area museums and cultural institutions, including The Tech Museum, Oakland Zoo, Exploratoriuna, Lawrence Hall of Science and many more. Page 2 of 4 Blu -Rays — The library has added Blu =Ray DVD's to its collection, Btu -ray is a high- definition optical disc format that is rapidly replacing DVD formats, Summer Reading — All are invited to take part in Santa Clara County Library District's Summer Reading program. This is a family and community event for all ages that is designed to promote literacy and to foster a love of reading. Summer Reading will take place from June 1 — August 31, with signups taking place beginning June 1, Santa Clara County Library District's 2012 Summer Reading programs are: "Dream Big Read" for children ages birth to 11 years, Own the Night" for teens 12 -18 years, and "History — Read All About It!" for adults. Participants will be able to enjoy a variety of programs, earn badges and keep a log of books read during the summer. California Reads — Santa Clara County Library District is currently participating in California Reads, a grant project awarded by Cal Humanities. It invites community members to participate in reading and discussion programs related to the topic "Searching for Democracy ". To stimulate a thoughtful reflection of, and lively discussion about the past, present and future of democracy, the district has selected the titles Farewell to Manzanar by Jeanne Wakatsuki Houston and Lost City Radio by Daniel Alarcon. A number of programs and activities are planned for district libraries between May and November 2012, including library visits from both of the authors. City Librarian, Lani Yoshimura Staff — Library page Denise Leverton remains on medical leave. Aaron Yamada, library page who has worked for the Gilroy Library nearly 8 years, worked his last day on May 31, 2012. The library will soon be hiring extra -help pages. A new Supervising Librarian list is being created, and Gilroy will hire a new Children's Supervising Librarian to replace Linda Glawatz, who passed away in April. Patrons — In the past, Gilroy Library visitors averaged about 1,000 patrons per day. During May, the average was just shy of 2,000 patrons per day. The public computers are in full use during the day by a broad spectrum of the community. Friends of the Gilroy Library — The "Friends" are reorganizing, and former Library Commissioner Jenny Howard has written new by -laws. The group, made up of both new members and several that have been with the "Friends" for more than 30 years, have been working diligently to set up their new space. A large book sale is planned for June, and they hope to open the "Friend's" space on a more regular basis. They are submitting documents to form a non -profit organization. COMMISSION COMMENTS Chair Smith introduced Kay Spencer and thanked her for attending. Ms. Spencer wanted to attend a meeting and also let the Commission know that she is interested in applying for the vacant position on the Library Commission, but will be on vacation for 6 weeks. STAFF COMMENTS None. FUTURE AGENDA ITEMS None. Page 3 of 4 ADJOURNMENT Chair Smith (Carol) adjourned the meeting at 7:45pm. FUTURE MEETINGS The next regular meeting of the Gilroy Library Commission will be held on Wednesday, July 11, 2012 at 7:OOpm in the Gilroy Library Meeting Room, 350 W. 6th Street, Gilroy, CA. J / L ne Conrotto, Recording Secretary Page 4 of 4