11/14/2012 Library Commission Regular Meeting Adopted 12/12/2012CITY OF GILROY
MINUTES OF THE REGULAR
LIBRARY COMMISSION MEETING
7:00 P.M.
Wednesday, November 14, 2012
CALL TO ORDER
The regular meeting of the Library Commission was called to order by Chair Smith (Carol) at
7: 00 p.m. in the Gilroy Library Meeting Room, 350 W. 6th Street Gilroy, California.
SECRETARY'S REPORT
Four commissioners were present. Commissioner Smith (Hugh) was excused.
APPROVAL OF MINUTES
Motion by Commissioner Taylor and seconded by Commissioner Spencer to approve the
minutes of October 10, 2012.
Hearing no objections, it was so ordered.
APPROVAL OF AGENDA
Motion by Commissioner Armenta and seconded by Commissioner Spencer to approve
the Agenda of November 14, 2012.
Hearing no objections, it was so ordered.
INTRODUCTIONS
Cathy Perga, who is a Library Commissioner in Los Altos, visited the Library for the first time
and commented on how wonderfiil it is. She gave a brief description/summary of the work plan
at Los Altos Library and said it was recommended by Los Altos City Councilwoman, CindyHill, that the Commissioners visit other city Commission meetings.
PRESENTATIONS
None.
PUBLIC PARTICIPATION
None.
NEW BUSINESS
A. Discussion of Donor Recognition for the New Library
Discussion will occur at a later date.
LIBRARY REPORTS
County Librarian, Nancy Howe
Joint Powers Authority Board — The Board met on October 25 and passed the following actions: 1) Decided to keep using the same method for distributing annual revenue to communitylibraries. The City Managers and County Manager spent several months studying the platform
and formula distribution. This method is outlined below:
cential Services;
58% I
Shared Services I
n
ON
ZPersonnel and materials
1VliIurrrura3
Service
Platfonil
27%
Fors uhi Shaine
15%
Utilities 30 hours /week 1/3 circulation
Rent per library 113 population
Maintenance 30 + 20 hours/ 1/3 assessed valuation
Technology week for Los Altos
Other
2) Approved service contracts with Gene Bregman and Associates to conduct polling, and Lew
Edwards Group to assist with public awareness in preparation for a possible election to renew
the Community Facilities District special tax that will expire in June 2015. This tax currentlyaccountsfor17% of annual library revenue. (3) Elected Gilbert Wong (Cupertino) as Chair and
Jason Baker (Campbell) as Vice -Chair for 2013. (4) Recognized and thanked departing JPA
members Santa Clara County Supervisor Liz Kniss, Councilman Jean Mordo, and
Councilwoman and JPA Chair Lana Malloy for their years of service. (5) Accepted the end -of-
year financial report for the July 1, 2011 through June 30, 2012 fiscal year.
Payment Stations — Payment Stations have been installed in each library. The self-service
stations allow patrons to pay fines and fees by cash and credit card. The can also purchase a
two -hour computer guest pass for $4.00.
Read With Me" Kits — Family Reading Kits have been added to the library collections. These
Kits are designed to encourage children and their caregivers to read together and to promote
early literacy. The kits, housed in clear bags, contain a fun and engaging assortment of books, a
CD or DVD, a puppet and activity suggestions. Each kit is created around a single theme, such
as Colors, Dinosaurs or Bedtime, and is available for check out for three weeks.
California Reads: Children's Art Contest — Children in grades K -8 were invited to submit
original art to the Santa Clara County Library District's We Are America contest, in support of
Searching for Democracy," a California Reads program in partnership with Calflu vanities.
The contest had three categories for children in grades K -2, 3 -5 and 6 -8. Winning art works
were chosen by a panel of local judges. Winners will receive art supplies, and art work will be
featured on the Library's website and inside the Library.
California Reads: Teen Photo ra by Contest — Teens in grades 6 -12 were invited to participate
in the Library District's digital photography contest "Democracy Is," in support of California
Reads: Searching for Democracy. Winners were chosen by online votes. The winners received.
a gift card, and the winning photos are featured on the library home page.
New Bookmobile — The new Bookmobile was delivered on October 15, 2012 by Meridian
Specialty. Vehicles. This smaller vehicle replaces the 20- year -old Thomas Bookmobile in
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delivering service to areas with steep, windy roads (like Mt. Hamilton and the Santa Cruz
Mountains) and is the perfect size to take to promotional and outreach events. It has a variety ofnewfeatures, which help the Library provide better service and be more cost efficient. It has
three solar panels on the roof which generate enough power to run the lights and computers,
eliminating the need to use the generator at each stop. It also has a fan on the roof and skylight
which will also help with light and cooling. Two entrances are available: one with a set of
stairs and one with a wheelchair /walker lift to assist physically disable users. The new
Bookmobile will be available for public viewing at each County Library during the months ofNovemberandDecember.
City Librarian, Lani Yoshimura (Report given by Lucio Ortiz)
Personnel -- Sharon Kelly began working as the new Gilroy Library Children's SupervisingLibrarianonNovember6. Sharon started as a page at the Campbell Library in the late 1970's.
She later earned her master's degree in library science and worked for the County Library as a
Librarian I /II, and later as Children's Program Librarian at Alum Rock Library. She moved into
school libraries during the budget crisis in the early 1990's, and currently works as a school
librarian and teaches a library skills class at West Valley College. The Library thanks Diana
Lara for all her help during this very difficult year of moving and transition. She provided
stability to the Gilroy Library children's program during the absence and subsequent death of
Linda Glawatz, and has been well -liked by patrons and staff. Diana returns to Children's
Services at the Milpitas Library. The Library welcomes three new pages: Jack Wu, Jade
Eriksson and Nancy Macias. Library page Denise Leverton remains on-medical leave.
FRIENDS of the Gilroy Library -- The Friends group has reorganized and incorporated as a
nonprofit after all these years. The group held its first membership meeting and also its first
Board meeting in September. Officers have been elected and committee chairs appointed.
The Friends will continue their book sales thanks to the ongoing direction and guidance of
Isabel Jewell.. Other programs may include helping the library with deliveries to the
homebound.
The Gilroy City Council declared National Friends of the Libraries Week from October 21 -27,
2012. Mayor Al Pinheiro also honored longtime members of the Friends of the Gilroy Librarybeforethegroupincorporated, including: Isabel Jewell, 30 years + secretary /treasurer and book
sale coordinator; Louise Young, almost 30 years; Tom Howard, 20+ years; and Hugh and Carol
Smith, nearly 20 years. These individuals have been the backbone of the Friends' group raising
thousands of dollars and providing countless hours of volunteer support for library programsandlibrarycampaigns.
October Programs — Besides ongoing storytimes (including bi- lingual and baby storytimes),
book chub meetings, teen movies, ESL conversation club meetings, and the writers' group, more
than 2,000 individuals attended the following special and outreach programs that took place in
October:
Election Pros and Cons presented by the League of Women's Voters (Oct. 6).
Day of the Dead celebration which included altar decoration and performance by a localAztecdancersgroupoflocalstudents (Oct. 23).
Fall Festival including: Costume Parade for Children, Day of the Dead Sugar Skull activityformiddleschoolanddrop -in craft activities (Oct. 27).
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Flash mob dance in the lobby with 70 dance students who attend Del Buono and Rod Kelley
schools. About 325 people, including the students, attended (Oct. 27 at 4:15pm).
COMMISSION COMMENTS
Commissioner Taylor asked Lucio Ortiz if the graffiti problems contimie, and Mr. Ortiz stated
that the situation has improved.
STAFF COMMENTS
None.
FUTURE AGENDA ITEMS
Item A, Discussion of Donor Recognition, will remain on the Agenda. Commissioner Taylor
would like to add "Discussion of Work plan at Los Altos Library" to the next Agenda.
ADJOURNMENT
Chair Smith (Carol) adjourned the meeting at 7:55 p.m.
FUTURE MEETINGS
The next regular meeting of the Gilroy Library Commission will be held on Wednesday,
December 12, 2012 at 7:00 p.m. in the Gilroy Library Meeting Room, 350 W. 6th Street,
Gilroy, CA.
V e --
e Conrotto, Recording Secretary
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