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11/15/2011 Parks and Recreation Commission Regular Meeting Adopted 01/17/2012CITY OF GILROY MINUTES OF THE REGULAR PARKS AND RECREATION COMMISSION MEETING 6 00P M Tuesday November l5 2011 CALL ORDER The regular meeting of the Parks and Recreation Commission was called to order by Chair Bielecki at 6 03 p m at City Council Chambers 735l Rosanna Street Gilroy California SECRETARY S REPORT All Commissioners were present except Commissioner Berryman who was excused APPROVAL OF MINUTES Motion made by Commissioner Scheel to approve the minutes of October 18 2011 Motion was seconded by Vice Chair Berry Hearing no objections it was so ordered APPROVAL OF AGENDA Motion made by Commissioner McHenry to approve the agenda for November 16 2011 with stated change of order Motion was seconded by Vice Chair Berry Hearing no objections it was so ordered INTRODUCTIONS Chair Bielecki welcomed Robert Enriquez the newest Parks Recreation Commissioner and asked him to say a few words Maria De Leon introduced Operations Manager David Stubchaer Recreation Supervisor Judy Mireles-Janisch and Public Art Committee member Joan Buchanan AWARDS RECOGNITIONS None PUBLIC COMMENT None OLD BUSINESS A Review of Great Garlic 5K Fundraiser held October 29 2011 Recreation Supervisor Judy Mireles Janisch gave a synopsis of the event At the beginning of the week of the event there were 33 registered The day of the event there were a total of 104 participants Ms Mireles-Janisch stated that the event was pretty easy to put together and staff felt it should be done again next year She also informed the Commission that staff had an end of event review meeting at which time they identified a few changes that should be made next year but there was nothing major Approximately 650 was made after all expenses were taken care of Commissioner Scheel read the portion of Ericka Mailman s column in the Gilroy Dispatch on November 11th which pertained to the event It was a very complimentary article All Commissioners were very pleased with the event and stated it was more successful than they expected Chair Bielecki thanked staff Judy Janisch-Mireles Veronica Torrez Nilo Velazquez Maria De Leon and Sondra Banks for all their assistance Commissioner Kloecker asked for a report on the Youth Scholarship Fwd Maria De Leon will bring a report to the January 2012 meeting B Update on Removal of Tree at 1456 Swallow Lane Senior Engineer Operations Manager David Stubchaer addressed the Commission by highlighting his staff report and recommendation see attached report that the tree located at 1456 Swallow Lane not be removed He further explained that this recommendation was due to Ms Karen Dameron not being agreeable to paying the cost to remove the tree and stump estimated cost of 370 does not include the cost of a new tree The City was going to take care of replanting a tree Discussion followed Motion made by Commissioner Kloecker that the PRC deny the request to remove the tree at the cost of the City but leave the offer on the table that if the resident agrees to pay for the removal of the tree and stump she be allowed to remove the tree Motion was seconded by Vice Chair Berry 4 yeas 2 opposed -Motion approved C Las Animas Veterans Dog Park -Setting Specific Days Times for Large Small Dogs Donna Pray of the Gilroy Foundation and who was instrumental in the development of the Gilroy Dog Park addressed the Commission She explained that she was concerned when she read in the newspaper that the Commission was considering two 2 separate times for large and small dogs to be at the park She stated that the dogs already have separate areas that they are supposed to be in Unfortunately some people do not observe the rules and regulations of the dog park and bring aggressive dogs which is really the problem It is up to the owners of the aggressive dogs to keep their dogs away from the park altogether Ms Pray also informed the Commission that the Gilroy Dog Park has a Facebook page gilroydogpark and it asks all users of the park to abide by the rules and regulations Discussion followed The consensus was that the current rules and regulations do not need to be changed 2 Motion was made by Commissioner McHenry to leave the rules and regulations of the Gilroy Dog Park as they are The motion was seconded by Commissioner Scheel Hearing no objections it was so ordered It was noted that Commissioner Berryman due to her absence at the meeting may wish to further address this matter in the future NEW BUSINESS A Review of 2012 Parks Recreation Commission Meeting Dates Motion was made by Commissioner Scheel to approve the 2012 Parks Recreation Commission meeting dates with going dark in the month of December The motion was seconded by Commissioner Kloecker Hearing no objections it was so ordered PROGRAM UPDATES Maria De Leon reported the following 12110 Santa s Breakfast 8 30 a m 10 30 a m seatings -assistance from PRC Commissioners would be appreciated So far Commissioners Berry and McHenry have volunteered their services Judy Mireles-Janisch will send out an email to the Commission as a whole David Stubchaer reported on the following Uvas Creek Outfall Reconstruction Project is completed The Notice of Completion will be presented to Council on November 21st San Y sidro Park Renovations is out to bid has been a complicated process due to the Federal funding December 2 is the opening date for bids December 12th is the date for acceptance of bids He and Maria De Leon will be going to Morgan Hill to look at temporary buildings to rent to house the Youth Center program while renovations are being done to the San Ysidro building Construction will begin with the basketball courts and then the building Lots of graffiti still occurring Mr Stubchaer then addressed the informational documents regarding the Water Conservation in Landscaping Ordinance that the Commissioners received in their agenda packet see attached He wanted to give the Commission an opportunity to review it He instructed them to send any comments if any to Sondra Banks and she will see that they get sent to the Planning Commission They will be considering this item at their December 1 st meeting It goes before Council on December 9th Questions followed Commissioner McHenry asked about the parkway at 960 or 970 Miller Street He asked if the City was responsible for watering those plants He said he observed his neighbor watering the plants Mr Stubchaer will check into it 3 Mr Stubchaer was asked about 271 Old Gilroy Street and its demolition Mr Stubchaer reported that at their November 21st Council will appoint a demolition company Mr Stubchaer also reported that the demolition of the two 2 buildings next to Porcella s music will begin soon When that is complete sod will be planted and a water meter installed COMMITTEE REPORTS Bicycle Pedestrian Commission None Gang Task Force None Public Art Committee None Senior Center Advisory Board None Youth Commission Commissioner McHenry reported that he attended the November 14th meeting They elected officers and set their calendar for the year COMMISSION COMMENTS Commissioner Kloecker reported that the park tour was absolutely outstanding He asked what the City has done to prepare for the Occupy Gilroy event scheduled to take place at Miller Park Maria De Leon explained that Miller Park is a neighborhood park and not reservable so the Recreation Department cannot deny the use of this park She explained that the Police Department is on top of that event and will be surveilling the area to make sure that everything stays orderly David Stubchaer infOlmed the Commission that the City s contractor Jensen is responsible for cleaning up the park Commissioner Scheel reported that she was invited to the event It is a rally and march to Bank of America She stated that the Fun Run was a wonderful family event for Gilroy She thanked staff for the picture souvenir She also shared her experience at the Atascadero Veterans Park It is an amazing place that has a war memorial with statues and names She gave Maria De Leon a copy of that city s Recreation Guide Vice Chair Berry thanked staff for the Fun Run She confirmed Commissioner Kloecker s comment about the park tour Bill Headley is a wealth of knowledge in regard to Gilroy s parks Commissioner McHenry echoed everyone s satisfaction with the Fun Run He welcomed Commissioner Enriquez and wished everyone aHappy Thanksgiving 4 STAFF COMMENTS Maria De Leon informed the Commission that she always receives a positive response from Council regarding the Parks Recreation Commission ADJOURNMENT Chair Bielecki adjourned the meeting at 7 03 p m FUTURE MEETING The next regular meeting of the Parks and Recreation Commission will be held on Tuesday January 17 2012 at 6 00 m in City Council Chambers 7351 Rosanna Street Gilroy CA 5