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02/21/2012 Parks and Recreation Commission Regular Meeting Adopted 03/20/2012CITY OF GILROY MINUTES OF THE REGULAR PARKS AND RECREATION COMMISSION MEETING 6:00 P.M. Tuesday, February 21, 2012 CALL ORDER The regular meeting of the Parks and Recreation Commission was called to order by Chair McHenry at 5:59 p.m. at City Council Chambers, 7351 Rosanna Street, Gilroy, California. SECRETARY'S REPORT All Commissioners were present except Commissioner Garcia who was excused. APPROVAL OF MINUTES Motion made by Commissioner Enriquez to approve the minutes of January 17, 2012. Motion was seconded by Commissioner Scheel. Hearing no objections, it was so ordered. APPROVAL OF AGENDA Motion made by Commissioner Kloecker to approve the agenda for February 21, 2012, with stated change of order. Motion was seconded by Vice Chair Berry. Hearing no objections, it was so ordered. INTRODUCTIONS Chair McHenry welcomed and introduced the new Parks & Recreation Commissioner, Brittany Lehman. All Commissioners introduced themselves. Maria De Leon introduced Operations Manager David Stubchaer and Recreation Supervisor Judy Mireles- Janisch. AWARDS/RECOGNITIONS None. PUBLIC COMMENT None. OLD BUSINESS A. Selection of PRC Representative to the Public Art Committee Motion made by Vice Chair Berry that Brittany Lehman be the PRC Representative to the Public Art Committee. Motion was seconded by Commissioner Kloecker. Hearing no objections, it was so ordered. B. PRC's Support of Smoke Free Parks in Gilroy (in conjunction with Healthy Gilroy Campaign) Maria De Leon explained that right now the Commission can just ask questions and comment. She also reminded the Commission that currently staff is working on the new Reservations and Facilities Procedures which will come before the Commission after the City Administrator and City attorney have reviewed it. The time frame is approximately 4 -5 months before it comes before the PRC. The Commission's recommendation will then be sent to the City Council. Questions followed. Operations Manager David Stubchaer informed the Commission that the document will be consistent with City policy in regard to smoking or non - smoking in the parks. NEW BUSINESS A. Overview/Presentation Re: No Smoking Ordinance for Parks and Recreation Areas Senior Planner Stan Ketchum gave the Commission an overview of possible elements of the No Smoking Ordinance for Parks and Recreation Areas. (See attached PowerPoint presentation). Questions followed. Vanessa Marvin of the American Lung Association of California addressed the Commission on behalf of the Health Gilroy Coalition in support of the No Smoking Ordinance for Parks and Recreation Areas. Brian Bowe, Executive Director of the Garlic Festival Association addressed the Commission and stated that the smoking ban would be "detrimental" to the annual Garlic Festival held each year. He informed the Commission that there are designated non- smoking areas throughout the park and there have been no issues regarding smoking. Because the Festival occurs on 20 acres there are very few complaints about smokers. Questions followed. B. Discussion on Agenda Topics for PRC's Annual Retreat — Saturday, February 25, 2012 Chair McHenry asked Commissioners if they had any agenda items to add to the retreat Commissioner Enriquez stated he would like to see the Gilroy Dog Park Enhancements /Improvements by Public/Private Partnerships added to the agenda. Chair McHenry asked that new goals for the Commission also be added. Potluck items were finalized. PROGRAM UPDATES Recreation Supervisor Judy Mireles - Janisch reported on the following: Summer Guide is at the layout design company and will be going to the post office April 2 5a' or 6th Special Events: KDA -March 10th, 9:00 a.m. -1:00 p.m.; Young Artists Poster Contest is on- going; Senior Ball — April 280', 5:00 — 9:00 p.m. (tickets are on sale now); Commissioner Kloecker was thanked for attending the Rotary luncheon and accepting the Rotary grant for the Senior Ball on behalf of the Youth Commission; Special Friends Golf Tournament, June 22 °d; Gilroy Great Garlic 5K FUNdraiser; October 270; grant application was sent to the Gilroy Foundation and one will be sent to the Gilroy Assistance League (due 2/24) for this event Currently, Dodgeball Camp, Safe Sitter and Lifeguard classes are going on; there will be another Lifeguard Class in April Youth Soccer registration ended last Friday, a waitlist is now being taken — to date there are 291 participants; volunteer coaches are always needed Operations Manager David Stubchaer reported on the following: Lions Creek Trail project has been completed, but we are still addressing some final minor items with the contractor. The trail goes along Lions Creek between Kern and Wren, and Wren to Farrell. House at 271 Old Gilroy Street should be demolished within the next couple weeks to make way for a minor expansion of Forest Street Park. For now, there will just be an irrigation system and grass in the expanded area. San Ysidro Park improvements project is under construction. One brand new, and one replacement basketball court should have the concrete poured in the next week or so. Staff is working with the contractor to get a portable building on site for use by Recreation to hold its youth programs in while the existing building is being remodeled and expanded. Staff is working on getting approval to advertise, award, and construct a modified Uvas Creek Trail project which would construct a trail from Christmas Hill Ranch Site, adjacent to Grenache to Club Drive. Clearance has been received from U.S. Fish & Wildlife Service, but approval from the California Resources Agency is still pending. Questions and discussion followed. COMMITTEE REPORTS Bicycle Pedestrian Commission - Scheel Commissioner Scheel attended the Tuesday, January 24h meeting. They discussed a Bicycle Skills Training Class and are working with the Recreation Dept. to accomplish this, cycling signs, Climate Action Plan presentation by Senior Planner Stan Ketchum. Bike map is out to press. She stated she enjoyed the meeting. Gang Task Force Commissioner Enriquez reported that a Gang Coordinator /Analyst was hired which is being funded by a grant; Victory Outreach had an event over the past weekend that involved 3 talking to youth about why they should stay away from gangs, etc. Public Art Committee Joan Buchanan addressed the Commission and informed them of the Public Art Committee's Art in the Park event at Gilroy Gardens on March 31St. Artists will be doing demonstrations with their art, promoting themselves as well as selling their art. So far, twelve (12) artists have agreed to participate. They are also doing a raffle fundraiser. The prize is a children's playhouse that was donated by Habitat for Humanity which is displayed in the foyer of City Hall by the Recreation Department. Senior Center Advisory Board None. Youth Commission Chair McHenry reported that the Commission is now working on the Senior Ball. They are also waiting to find out the results of the YAC Attack T -Shirt contest which they entered. Great Garlic FUNdraiser Vice Chair Berry reported that Recreation Supervisor Judy Mireles- Janisch applied for two (2) grants on behalf of the Commission for this event. The applications were sent to the Gilroy Foundation and GALS. COMMISSION COMMENTS Commissioner Enriquez welcomed Commissioner Lehman. He will not be at the retreat as he will be in Barcelona, Spain on a business trip. Commissioner Lehman stated that she is just trying to get familiar with everything. Commissioner Kloecker welcomed Commissioner Lehman and told her that the Parks & Recreation Commission was an awesome Commission to be involved with. Commissioner Scheel reported that she attended the January 23rd City Council meeting to hear the discussion and decision regarding the tree removal issue on Swallow Lane (Karen Dameron) but did not stay for that issue as it got late. She also cleaned Carriage Hills Park on Monday, February 20th and emailed her time to Susan Voss. So nice to see the newspaper article on Lions Creek Trail today. She also welcomed Commissioner Lehman. Vice Chair Berry thanked staff for all their assistance. She stated she has already bought 12 tickets for the Senior Ball. Commissioner McHenry reported that he participated in the last Texas Hold `Em and it was much fun." There were 85 participants of all ages. He said, as always, Bob Burch did a fantastic job of organizing the event. 4 STAFF COMMENTS Operations Manager David Stubchaer informed the Commission that the City Council upheld the Parks & Recreation Commission's recommendation to allow the homeowner to remove the tree, at her expense, when she can. Council was not comfortable with removing a healthy tree and not setting a precedent by paying for the tree to be removed. ADJOURNMENT Chair McHenry adjourned the meeting at 7:12 p.m. FUTURE MEETING The next regular meeting of the Parks and Recreatioi March 20, 2012 at 6:00 p.m. in City Council Chambers, ondra Banks, Administrative Secretary Recreation Department 5 Commission will be held on Tuesday, 7351 Rosanna Street, Gilroy, CA.