08/21/2012 Parks and Recreation Commission Regular Meeting Adopted 09/18/2012CITY OF GILROY
MINUTES OF THE REGULAR
PARKS AND RECREATION COMMISSION MEETING
6:00 P.M.
Tuesday, August 212012
CALL ORDER
The regular meeting of the Parks and Recreation Commission was called to order by Chair
McHenry at 6:04 p.m. at City Council Chambers, 7351 Rosanna Street, Gilroy, California.
SECRETARY'S REPORT
All Commissioners were present (Commissioner Garcia 6:11 p.m.) except Commissioner
Enriquez who was absent.
APPROVAL OF MINUTES
Motion made by Commissioner Kloecker to approve the minutes of July 17, 2012. Motion
was seconded by Commissioner Scheel.
Bearing no objections, it was so ordered.
APPROVAL OF AGENDA
Motion made by Vice Chair Berry to approve the agenda for August 21, 2012. Motion was
seconded by Commissioner Scheel.
Hearing no objections, it was so ordered.
INTRODUCTIONS
None.
AWARDS/RECOGNITIONS
None.
PUBLIC COMMENT
None.
OLD BUSINESS
A. Update on Great Garlic 5K FUNdraiser - October 27, 2012
Vice Chair Berry reported that the sub - committee will be meeting right after the
Commission's meeting. Plans are going well. There are a few participants already
registered.
B. Update on Raising Funds for Improving the Las Animas Veterans Dog Park
Commissioner Enriquez was not present. This will be kept on the agenda for September.
C. Review & Comments Re: Parks & Recreation Commission's Annual Presentation
to City Council — 8/6/12
Chair McHenry reported that the report was well received by Council. He thanked Judy
Mireles- Janisch and Maria De Leon for their work on the report.
D. Final Planning for Staff Appreciation Event — September 20, 2012, 8 :30 a.m.
Commissioners will arrive at 8:00 a.m. to set up. The food/drink items will be: Donuts
Moe will bring), Fruit & Banana Bread (Brittany will bring), Orange Juice (Rebecca will
bring), Coffee (Terrie will bring), strawberries (Paul will bring), Pastries (Julie will
bring), Bagels & Cream Cheese (Robert will be asked to bring) and Guacamole (Sondra
will bring). Everyone should bring enough for 20 people.
E. Update on Restaurant Fundraiser
Vice Chair Berry reported that the fundraiser will be on Wednesday, October 3'd — all day
long. Black Bear asked that good advertisement be done for the event. Judy Mireles-
Janisch showed the Commission a "mock" flier. It will be "tweaked" and shown to the
manager for approval. The percentage that the Commission will receive is 10 %. The
flier does not need to be presented; participants just need to state that they are there for
the City of Gilroy Recreation Scholarship Fund fundraiser.
F. Final Planning for Annual Parks & Recreation Commission Meeting — Miller Park -
Tuesday, September 18th 6:00 p.m.
The following will be brought for the meeting in the park: hot dogs (Maria), hot dog
buns (Paul), guacamole (Sondra), fruit (Julie), ketchup & mustard (Brittany), chips
Rebecca), sodas (Terrie & Paul).
Staff will bring the grill if the park does not have one. Chair McHenry will check on that.
NEW BUSINESS
None.
PROGRAM UPDATES
Recreation: See attached report.
Operations: None,
COMMITTEE REPORTS
Bicycle Pedestrian Commission
None.
Gang Task Force
None.
Public Art Committee
None.
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Senior Center Advisory Board
Commissioner Kloecker attended their August meeting. They will be holding a Spaghetti Dinner
on Friday, September 21st from 4:00 to 8:00 p.m. at the Senior Center. Tickets are $7.00 and he
has them. Take out is available or you can eat in the dining room.
Youth Commission
None. The Commission does not meet in the summer months.
COMMISSION COMMENTS
Commissioner Garcia reported that she is getting a whole new, positive view of the city by
talking to visitors at Gilroy Gardens and serving on the Commission. She is very glad that she
decided to volunteer.
Commissioner Kloecker also stated that he gets very positive feedback from those out -of=
towners who go to Gilroy Gardens as well.
Vice Chair Berry reported that she cleaned Miller Park (lots of cigarette butts).
Chair McHenry reported that the presentation to Council went well. He is also looking forward
to the meeting in the park.
STAFF COMMENTS
Maria De Leon informed the Commission that on Monday, September 17 she will be giving a
staff report to the City Council regarding more information on the Naming/Renaming Policy for
the City. This is a result of a request made to Council to rename the Youth Center the John
Garcia Youth Center.
Also, at a future meeting she will be presenting the results of the independent evaluation being
done of the South Valley Middle School pool.
Ms. De Leon stated that the Recreation Department staff did an amazing job this summer and
they are now into fall activities.
ADJOURNMENT
Chair McHenry adjourned the meeting at 6:40 p.m.
FUTURE MEETING
The next regular meeting of the Parks and Recreation Commission will be held on Tuesday,
September 18, 2012 at 6:00 p.m. in Miller Park, 7851 Carmel Street, Gilroy, CA.
6 f
Sondra Banks, Administrative Secretary
Recreation Department