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06/18/2013 Parks and Recreation Commission Regular Meeting Adopted 07/16/2013CITY OF GILROY MINUTES OF THE REGULAR PARKS AND RECREATION COMMISSION MEETING 6:00 P.M. Tuesday, June 18, 2013 CALL ORDER The regular meeting of the Parks and Recreation Commission was called to order by Chair Berry at 6:17 p.m. at City Council Chambers, 7351 Rosanna Street, Gilroy, California. SECRETARY'S REPORT All Commissioners were present except Chair Lehman, Chair Puente and Chair Scheel who were excused. APPROVAL OF MINUTES Motion made by Commissioner Garcia to approve the minutes of May 21, 2013. Motion was seconded by Commissioner McHenry. Hearing no objections, it was so ordered. APPROVAL OF AGENDA Motion made by Commissioner Garcia to approve the agenda for June 18, 2013. Motion was seconded by Commissioner McHenry. Hearing no objections, it was so ordered. INTRODUCTIONS Maria De Leon introduced Judy Mirelez - Janisch, Recreation Supervisor and David Stubchaer, Operations Manager. AWARDSIRECOGNITIONS None PUBLIC COMMENT None OLD BUSINESS A. Great Garlic 5K Fundraiser — October 26, 2013 B. PRC Annual Presentation to City Council — July 15, 2013 @ 6:00 p.m. Chair Berry and Judy Mirelez - Janisch will be getting together to set up the PRC Annual Presentation to City Council. Maria De Leon stated that there can be no more than ten slides on the report and the presentation cannot be more than 10 minutes long. She would like to review the report at least a week before the City Council presentation. C. Discussion Re: Parks & Recreation Commissioner Attending/Being on the Gilroy Gardens Board (for information & /or representation purpose) Maria De Leon reports that the Gilroy Gardens Board is not open to the public, but we do have two City representatives on the board, Council Woman Terri Aulman and Mayor Don Gage. Chair Berry asked if they would be reporting back to the Parks and Recreation Commission. Maria De Leon said that Council Woman Terri Aulman would provide monthly updates at City Council meetings. Since Maria De Leon attends all City Council meetings, Maria will take notes and report back to the Parks and Recreation Commission on any Gilroy Gardens updates. At last night's City Council meeting, Council Woman Terri Aulman reported the following information regarding Gilroy Gardens: Gilroy Gardens will be holding their annual retreat tonight, June 18th and they will be working on aligning their goals and objectives to the City's strategic plan. Gilroy Gardens will be reviewing their emergency plans with the Gilroy Police Department. Gilroy Gardens will be subleasing their picnic commissary area to the Go Kid's organization who will be preparing meals and snacks for local children. Gilroy Gardens is looking into the construction of a small water feature on site to target young children. This will not be a large scale water park with slides. It's geared toward younger children. D. Exchange Social with Morgan Hill/Hollister /County Parks and Recreation Commissioners. None NEW BUSINESS A. General Plan Sub - Committee — Appointment to Fill General Plan Advisory Committee Seat(s) Commissioner McHenry nominated Rebecca Scheel to represent the Parks and Recreation Commission. Commissioner Enriquez seconded. David Stubchaer spoke on the extended commitment of this appointment. Discussion followed. Hearing no objections, it was so ordered. B. E -Mail information on the City website Maria De Leon reported that the City of Gilroy Department Directors were asked to remove all of the personal emails of every commissioner from the City website. This was following the direction of the City Attorney, as there is a case pending on this subject. Once this case is settled, the City Attorney will provide final direction. Currently, on the Parks and Recreation Commission website, the community is still able to connect with commissioners by calling the Recreation Department main number directly and leaving a message or e- mailing Recreation Supervisor Judy M. Janisch or Recreation Dept. Director Maria De Leon. All Commissioner Inquiries will be forwarded to the Commissioners. 2 C. San Ysidro Mural Restoration Project David Stubchaer reports that he and Maria De Leon worked together to prepare a proposal for the restoration of the Aztec Mural at San Ysidro Park. One proposal was received that met the goals of the project. Maria De Leon will be sending this proposal to the Public Art Committee, Gilroy Arts & Cultural Commission and City Council for approval. Once approved, the project can move forward. Funding will be available July 1, 2013. DEPARTMENT UPDATES Recreation: Recreation Supervisor, Judy Mirelez- Janisch - See attached report. Operations: Operation Manager, David Stubchaer reports that Council accepted the Sunrise Park recommendations as written. The Operations Division will be able to start moving forward with minor park improvements in the next few months. David Stubchaer answered a few question on San Ysidro Park. He stated there they are aware of the broken door if the women's bathroom at San Ysidro Park. They are thinking they might replace it with a door that opens outward. David also reports that videos were taken of the sewer lateral to see if the existing plumbing blockage is the contractors fault. He also states that they are aware of the irrigation issues at San Ysidro Park. He stated that they are having irrigation issues at Sunrise Park which has a very high maintenance irrigation system. He also reports that 25,000 has been added for the next 2 years in order to try and address these issues. Chair Berry asked for an update of Christmas Hill Park. David Stubchaer stated that the Gilroy Garlic Festival has started on the park improvements and will be completed by the Garlic Festival. Commissioner Garcia asked about the crosswalk at the levee. David Stubchaer will look into this. Maria De Leon asked David to give an update on the trees that are lifting the patio floor at the Senior Center. David Stubchaer reports that he has discussed this issue with the Facilities Division and the recommendation is to remove the trees, and replace with something more appropriate for a patio -type setting (e.g., less aggressive root system). They don't have a replacement type at this time. He states the removal could probably occur in July because they are low in funds for this year. Repairing of the patio itself and where the funds for that will come from, still needs to be discussed. COMMITTEE REPORTS Bicycle Pedestrian Commission None Gang Task Force None Library Commission None Public Art Committee None Senior Center Advisory Board None Youth Commission None COMMISSION COMMENTS Commissioner McHenry stated that he is looking forward to the Golf Tournament. Chair Berry thanked him for all he does for the Golf Tournament. STAFF COMMENTS None ADJOURNMENT Commissioner McHenry adjourned the meeting at 6:55 p.m. FUTURE MEETING The next regular meeting of the Parks and Recreation Commission will be held on Tuesday, August 20, 2013 at 6:00 p.m. at City of Gilroy Council Chambers, 7350 Rosanna Street, Gilroy, CA. Angie Guerra, Recording Secretary Recreation Department 4