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07/16/2013 Parks and Recreation Commission Regular Meeting Adopted 08/20/2013CITY OF GILROY MINUTES OF THE REGULAR PARKS AND RECREATION COMMISSION MEETING 6:00 P.M. Tuesday, July 16, 2013 CALL ORDER The regular meeting of the Parks and Recreation Commission was called to order by Chair Berry at 6:02 p.m. at City Council Chambers, 7351 Rosanna Street, Gilroy, California. SECRETARY'S REPORT All Commissioners were present. APPROVAL OF MINUTES Motion made by Commissioner McHenry to approve the minutes of June 18, 2013. Motion was seconded by Commissioner Lehman. Hearing no objections, it was so ordered. APPROVAL OF AGENDA Motion made by Commissioner Scheel to approve the agenda for July 16, 2013. Motion was seconded by Commissioner McHenry. Hearing no objections, it was so ordered. INTRODUCTIONS Maria De Leon introduced Judy Mirelez - Janisch, Recreation Supervisor, David Stubchaer, Operations Manager, and Lani Yoshimura, Gilroy Community Librarian. AWARDS/RECOGNITIONS None PUBLIC COMMENT Lani Yoshimura, Community Librarian reported on Measure A - report attached. OLD BUSINESS A. Great Garlic 5K Fundraiser — October 26, 2013 Chair Berry reports that everything is going as planned. B. Exchange Social w/Morgan Hill/Hollister /County Parks & Recreation Commissioners Commissioner McHenry stated he is still working on this. He has will be talking with the city clerk. C. Quarterly Report on Youth Scholarship Funds & Distribution (Mar, June, Sept, Dec) Judy Mireslez - Janisch reported on the Youth Scholarship Fund — report attached. Maria De Leon asked her about the swim subsidy program. Judy stated that these are monies from HCD used for qualifying children to receive two weeks of free swim. There are three sessions and all of the sessions have filled, with wait lists on all of the sessions. NEW BUSINESS None DEPARTMENT UPDATES Recreation: Recreation Supervisor, Judy Mirelez - Janisch - See attached report. Recreation Department Director, Maria De Leon mentioned that the City hired their first Youth Gang Task Force Coordinator, Bernice Aguilera. She will be working half time with the Police Department and the other half with the Recreation Department. A few of her tasks will be gang prevention efforts and trying to assure that kids have the opportunity to participate in the recreation activities and programs. Maria De Leon also mentioned Movie Night sponsored by the Gilroy Arts Alliance, Arts and Culture Commission and the Public Arts Commission, that will be held at the grass area adjacent to the Gilroy Center for the Arts facility on Monterey Street. The movie playing is "Bernie the Love Bzig ". Commissioner Scheel asked Maria De Leon about Gilroy Gardens. Maria De Leon said Gilroy Garden's board meetings were closed to the general public. Commissioner Scheel shared her concern on this matter since the City of Gilroy owns the land that Gilroy Gardens is situated on. Commissioner Robert Enriquez communicated to Commissioner Scheel that although the land belongs to the City of Gilroy, the park operations is privately leased to Gilroy Gardens, which doesn't mandate public board meetings because the tenant /leasee is a private business. Much discussion followed. Operations: Operations Manager, David Stubchaer reported that the work is wrapping up at the Mulberry Areas at Christmas Hill Park. Chair Berry suggested a formal thank you to the Gilroy Garlic Festival for their generous donation. David Stubchaer said that was an excellent suggestion. Commissioner Garcia asked David Stubchaer if he had checked on the crosswalk at the levee at Christmas Hill Park, which she had requested two months ago. Commissioner Enriquez asked him if he had checked on this or not. David Stubchaer said he had not. David Stubchaer stated that he did check on the signs on Wren and found they are not required. He spoke with both the Public Works Director and the Traffic Engineer and did ask if they would consider having the signs put back up. He feels there is a good chance a work order will be generated. Chair Berry asked David Stubchaer to let Commissioner Garcia know if he got any new information on the crosswalk at the levee. David Stubchaer said he would contact all of the Commissioners with any information. Maria De Leon stated she would look into what happens with the left over money from the Library Bond, and would also look into if Gilroy Gardens has to comply with the open government ordinance. 1) COMMITTEE REPORTS Bicycle Pedestrian Commission None Gang Task Force None Library Commission Commissioner Garcia reports she attended the Library Commission Meeting last week. She reports that according from the statistics gathered by Lani Yoshimura, circulation is up. There was a total of 4,555 volunteer hours this fiscal year as compared to 1,209 hours the previous year. Workshops and classes are well attended. Public Art Committee None Senior Center Advisory Board Commissioner Puente reports that he attended the Senior Advisory Board Meeting, but they did not have a quorum. Commissioner Puente stated he did introduce himself and explained that there had to be at least 4 present for a quorum. Maria stated that the chair forgot about the meeting and the vice -chair was new, so there was a bit of confusion. Commissioner Puente said all in all it was interesting and they were off on the right foot. Chair Berry thanked Commissioner Puente for attending. Youth Commission None PARK REPORTS Commissioner Enriquez reports that a couple of ladies expressed their concern about cat shelters they had built that were removed by the creek at Christmas Hill Park. Maria De Leon said she would look into this. David Stubchaer states that City staff discourages shelters or food being put out for the feral cats because it attracts other wild animals, like rodents, along with animal droppings. Commissioner Puente reported that at San Ysidro Park there is a telephone pole being blocked by trees and there is a wooden breaker there. He states the men's bathroom door is broken. He also reports that the grass is dying in the center of the field and the sprinklers need to be fixed. Commissioner Puente asked Maria De Leon the number of employees at the Youth Center. Judy Janisch told him there were about 5 or 6 employees overseeing the youth. Additionally, Commissioner Puente asked about how many participants are at the Youth Center daily, Maria De Leon said around 30 -45. Maria De aeon said that she would confirm these numbers and get back to him at next month's Parks and Recreation Commission meeting. Commissioner Puente reports that there is still a missing bolt on the basketball backboard. Commissioner Puente reported that the sprinklers are not working at El Roble Park and the trees need addressing, because there are a lot of dry branches. Maria De Leon states that the City is J discussing the Quality of Life Bond, which looks at different projects to improve Gilroy by designating millions of dollars to our parks. Maria De Leon said she really hopes this bond passes. Commissioner also reported that the crossing signs have still not been put up at the Wren crossing that goes to El Roble Park. Commissioner Scheel reported that everything is great at Rainbow Park. Chair Berry reports that the grass is long at Miller Park, but is green and beautiful and there are not a lot of people hanging around. Commissioner Garcia states that she understands the comment by Commissioner Puente regarding the dry branches on the trees. She said they are on the path from El Roble Park that goes to the back of El Roble School and large branches do fall. COMMISSION COMMENTS Commissioner Garcia reports that she sold fireworks this year. She states that it was great seeing all the people who came to support the Adaptive Program. Maria De Leon thanked Julie for volunteering and also thanked Commissioner Garcia's son who always takes great pictures. Commissioner McHenry reports he attended the Golf Tournament which is always great and also worked the firework's booth. Commissioner McHenry said Chair Berry did an excellent job on the Parks and Recreation report to Council. Commissioner McHenry welcomed Commissioner Lehman. Commissioner Scheel reported she attended the City Council Meeting and she enjoyed the interviews, and states that Chair Berry, Judy Janisch - Mireles and staff did an excellent job setting up the report. Commissioner Scheel reported that she worked the registration booth at the Kid's Triathlon and had a great time and has some pictures that she will forward. Commissioner Scheel also thanked the commissioners for their support for representing them on the General Plan Advisory Committee. Commissioner Scheel welcomed Commissioner Lehman's safe return. Commissioner Puente reports he played at the Golf Tournament and was pleased at how smooth everything went. He also reports that the Downtown Car Show was really nice. Chair Berry states she is pleased that classes are being held at Gilroy Gardens. The Kid's Triathlon went very smoothly and was very well organized. Chair Berry also commended Monica Sendejas on the water aerobics class she instructs. STAFF COMMENTS No ADJOURNMENT Chair Berry adjourned the meeting at 6:02 p.m. 11 FUTURE MEETING The next regular meeting of the Parks and Recreation Commission will be held on Tuesday, August 20, 2013 at 6:00 p.m. at City of Gilroy Council Chambers, 7350 Rosanna Street, Gilroy, CA. Angie Guerra, Recording Secretary Recreation Department