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07/15/2014 Parks and Recreation Commission Regular Meeting Adopted 08/19/2014CITY OF GILROY MINUTES OF THE REGULAR PARIS AND RECREATION COMMISSION MEETING 6:00 P.M. Tuesday, July 15, 2014 CALL ORDER The regular meeting of the Parks and Recreation. Commission was called to order by Vice Chair Garcia at 6 :02 p.m. SECRETARY'S REPORT All Commissioners were present except Chair excused. Lehman and Commissioner Enriquez who were APPROVAL -OF MINUTES Motion made by Commissioner Berry to approve the minutes of June 17, 2014. Motion was seconded by Commissioner Puente. Hearing no objections, it was so ordered. APPROVAL OF AGENDA Motion made by Commissioner McHenry to approve the agenda for July 15, 2014. Motion was seconded by Commissioner Puente. Hearing no objections, it was so ordered. INTRODUCTIONS None. AWARDSIRECOGNITIONS None. PUBLIC COMMENT None. OLD: BUSINESS A. Report on CTG Leadership Group None. B. Annual Presentation to City Council Vice Chair Garcia reported that Chair Lehman is working on the report. All Commissioners were asked to attend and wear their name badges on August 4th at 6:00 p.m. C. Advertising for Fro-Yo Fever Fundraiser — Sunday, August 31, 2014 It was decided that Vice Chair Garcia would take the Letter to the Editor and Press Release that Commissioner Berry wrote last year, update it and forward it to the Gilroy Dispatch. Recreation Supervisor Mireles- Janisch stated that the City's Public Information staff then forwarded them to the newspaper. Commissioner Berry also suggested that if they passed the Release out to the different churches they might put it in their bulletins. D. Quarterly Report on Youth Scholarship Funds & Distribution (Apr, July, Oct, Jan) Recreation Supervisor Judy Mireles- Janisch reported that the balance in the Youth Scholarship Fund is approximately $50,000. This past quarter $6, 452.72 was given out in scholarships. NEW BUSINESS None. PROGRAM UPDATES Recreation (Recreation Supervisor Judy Mireles- Janisch): See attached report. Operations (David Stubchaer, Senior Engineer & Operations Manager): See attached report. Mr. Stubchaer referred to the portion of his report that suggested using recycled water to water the trees at Christmas Hill Park. He was told that Gilroy has the lowest salinity in Santa Clara County. He will be looking into this and report back to the Commission. One capital project is in progress, the mural restoration project and it is going well at San Ysidro Park Handball courts Commissioner Scheel asked about the walkway from Mantelli to Santa Teresa (weeds and litter). She reported that as of this morning, it was not taken care of Mr. Stubchaer stated that staff will be discussing. this with the City's landscape contractor as it is not acceptable. Commissioner Puente reported that at 1311 3`d Street there is a speed limit sign that cannot be seen due to overgrowth of the trees. Mr. Stubehaer will have it taken care of within a week. Also, on the levee there is an abundance of puncture vine, a weed. It gives you a flat tire. Commissioner Puente stated it needs to be taken out before someone gets injured. Mr. Stubchaer will look into it. COMMITTEE REPORTS Bicycle Pedestrian Commission Commissioner Scheel reported that she attended the May 27th Bicycle Pedestrian Commission meeting. She handed out the agenda for that meeting to each of the Commissioners. Gang Task Force None. 2 GPAC Commissioner Scheel reported that GPAC met on April 16th, May 14th, May 28th (special meeting) and June 21st (was a community meeting); the next meeting is August 13th at 6:30 p.m. All the meetings are open to the public. She read the draft mission statement to the Commission. They are also working on a draft of the guiding principles. Library Commission None. Youth Commission None. COAEMSSION PARK REPORTS & COMMENTS Commissioner 1VIcHenry — He participated in the Special Friends Golf Tournament along with Commissioner. Puente. It was a great event, as always. Commissioner Puente = He stated that an excellent job was done by the staff at the Special Friends Golf Tournament. Great steaks. Commissioner Puente — volunteered at the Kids Tri and it was an excellent event. He also attended the Disney Spectacular at Christmas Hill Park Amphitheater. Commissioner Puente reported on San Ysidro Park — big tree fell and was taken care of; two (2) lights are out — one at the children's corner and the other in the north corner by the creek. Also, some of the nearby residents have been discussing that additional parking is needed for the park. In general, Commissioner Puente is very pleased with the condition of the park. Commissioner Scheel --- She attended the Senior Ball on April 19th; she and Commissioner Berry worked at the Bike Station May 8th (sponsored by the Bicycle Pedestrian Commission). She also attended the Party in the Park at San Ysidro Park on July 11th. She reported she saw the bags that were distributed at that event being used at St. Joseph's Food Distribution. The dinner at Party in the Park was great. The Kids Tri was fun, city staff did a great job. Commissioner Berry — She is taking the water aerobics class. There was an emergency and staff handled it superbly. Her granddaughter comes home exhausted every day from day camp, she loves it. Commissioner Berry taught a class as a docent at the Gilroy Gardens Day Camp. She also volunteered at the Special Friends Golf Tournament and Kids Tri - both were excellent. Party in the Park — she took her granddaughter who had a great time. STAFF_ COMMENTS Maria De Leon informed the Commission that the last Party in the Park will be Friday, August 11th. The theme will be Community Resources. The Commission was asked if they were agreeable to having a special meeting regarding the Mataro Park design and name change. It was decided that it would be July 22, 2014 at 5:30 p.m. Sondra Banks thanked Commissioners Berry, Scheel and Puente for working with her at the 3 Registration table for the Kids Tri. She also thanked Bernice Aguilera who worked with her as well. She told them to save the date for the event next year. ADJOURNMENT Vice Chair Garcia adjourned the meeting at 6:43 p.m. FUTURE MEETING The next regular meeting of the Parks and Recreation Commission will be held on Tuesday, August 19, 2014 at 6:00 p.m. at Gilroy City Hall Council Chambers, 7351 Rosanna Street, Gilroy, CA. Sondra arks, Administrative Secretary Recreation Department 4