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09/16/2014 Parks and Recreation Commission Regular Meeting Adopted 10/21/2014CITY OF GILROY AWiUT)ES OF THE REGULAR PARKS AND RECREATION CONMUSSION MEETING 6:00 P.M. Tuesday, September 16, 2014 CALL ORDER The regular meeting of the Parks and Recreation Commission was called to order by Chair Lehman at 6:08 p.m. SECRETARY'S REPORT Commissioners present: Terrie Berry, Robert Enriquez (6:24 p.m.), Julie Garcia, Brittany Lehman, Mae McHenry and Ermelindo Puente. Commissioner Excused: Rebecca Scheel. APPROVAL OF MINUTES Motion made by Commissioner McHenry to approve the minutes of August 19, 2014. Motion was seconded by Commissioner Puente. The motion was passed unanimously (64-1, Commissioner Scheel absent). APPROVAL OF AGENDA Motion made by Commissioner Berry to approve the agenda for September 16, 20149 with stated change of order. Motion was seconded by Commissioner Puente. The motion was passed unanimously (6 -0 -1, Commissioner Scheel absent). INTRODUCTIONS Chris Miranda, President of-Gilroy Little League and Jack McPhillips, Treasurer of Gilroy Little League introduced themselves to the Commission. AWARDS/RECOGNITIONS None. PUBLIC COMMENT None. OLD BUSINESS A. Report on CTG Leadership Group Chair Lehman reported the following: Grant ends Sept. 29th Talked about Party in the Park - San Ysidro: Creating safe places for families to play and get physical activity. Usage of the.parks was a big initiative of the grant No cost extension to Dec. 2014: City of Gilroy contract to complete work on tobacco prevention and access to healthy food and beverages. 1 B. Recap of Fro-Yo Fever Fundraiser — Friday, August 29, 2014 Vice Chair Garcia reported that $215.05 was received firom the fundraiser. She explained that the Owner decided to give 20 % of the day's total sales to the Parks & Recreation Commission for the Youth Scholarship Program. C. Planning of Staff Appreciation Breakfast — September le at Corporation Yard Everything is ready for the event. Commissioners_ were reminded that it will be held at the Corporation Yard. D. Quarterly Report on Youth Scholarship Funds & Distribution (Apr, July, Oct, Jan) None. NEW BUSINESS A. Presentation on BMX Bicycle Racing Sondra Banks explained that the Garcia's called and asked that this item be moved to the October agenda. B. Presentation of Gilroy Little League Contribution Applications for Gifts to the City of Gilroy — Backstop Shades at Gilroy Sports Complex and Christmas Hill Park Ranch side) & Infield Grass Removal at Gilroy Sports Complex & Softball Score Booth at Christmas Hill Park (Ranch slide) Maria De Leon briefly reviewed the donation applications submitted by the Gilroy Little League that were included in the Commissioners' agenda packets. Then Christine Miranda, President of the Gilroy .Little League, and Jack McPhillips, Treasurer of the Gilroy Little League supplied greater detail as to the specifics of each donation. Discussion and questions followed. Motion made by Commissioner Berry to Approve Gifts to the City of Gilroy - Backstop Shades at Gilroy Sports Complex and Christmas Hill Park (Ranch side) with the understanding that in the future when the backstop shades need to be replaced Gilroy Little League will be responsible for those costs or they will be removed) & Infield Grass Removal at Gilroy Sports Complex & Softball Score Booth at Christmas Hill Park (Ranch side) from Gilroy Little League and Recommending Same to Gilroy City Council. Vice Chair Garcia seconded the motion. The motion was passed unanimously (6-0-1, Commissioner Scheel absent). Also, David Stubchaer stated that since budget.planning would begin soon for 2016/2017, he would be willing to propose a line item for the City to cover the cost of putting the electricity in the Softball Score Booth at Christmas Hill Park (Ranch side). C. Planning and Selection of Sub - Committee for the 5K Great Garlic Fun Run — October 25, 2014 Commissioner Berry and Recreation Supervisor Judy Mireles - Janisch are leading this 2 effort. All Commissioners were given donation letters, postcards and flyers to distribute to businesses for this event. They were also given a timeline, lists of previous sponsors & exhibitors. Commissioner Berry asked that each Commissioner donate two (2) or three (3) gifts for door prizes. For the costume contest, it has to be three (3) or more people. Vice Chair Garcia will send out suggestions to the Commissioners as to what they will dress up as for the event. There will be a vote, majority wins. This year the Commission goal is to have 200 participants. PROGRAM UPDATES Recreation (Recreation Supervisor Judy Mireles- Janisch): See attached report. Commissioner Puente asked about possibly having an Astronomy class. Also, the scarecrow competition will be held again this year and will be placed along the 5K trail. Operations (David Stubchaer, Senior Engineer & Operations Manager): See attached report. Mr. Stubchaer also updated the Commission on the recent work that has been done at Sunrise Park: irrigation repairs; freshly painted backstop boards, poured concrete between basketball court and the water fountain, new trash cans in various places in the park and the tot lot has an increase in the chip volume to assist with children getting on the riding figures or landing softly if they fall. They hope to add more drought- tolerant landscaping in the near future. Backboard in the tennis court will be installed soon. Basketball court will be re- stripped.. In reference to the broken slide, the .parts to fix the slide were $3,000. The parts have been ordered and the repair will be done as soon as the parts are received. David Stubchaer also informed the Commission that at the City. Council's October 6, 2014 meeting, they will be reviewing the preliminary design of two (2) trails: (1) from the Sports Park to Gavilan College and (2) extending the levee through Gilroy Gardens. Both trails will include bridges. COMMITTEE REPORTS Bicycle Pedestrian Commission None. Gana Task Force None. GPAC None. Library Commission, Vice Chair Garcia reported that the Library is celebrating 100 years and they have items for sale. It is National Library Card Month. Recently, the Bay Area Bike Mobile was in Gilroy and was 3 very successful. They would like to partner with the City. Youth Commission None. COAOUSSION PARK REPORTS & COMMENTS Commissioner McHenry — went through while Kids Discover Arts was taking place. There was a good turnout and everyone looked like they were having fun. Commissioner Puente— San Ysidro Park looked pretty good. There is a partially dead tree in the picnic area that needs to be trimmed. Lawn and doors looked good He said it looked like there was a horseshoe pit going, in. As a whole, San Ysidro looks "fantastic." Vice Chair Garcia — She has been going to Miller Park lately and has been very happy with it. The homeless people are very friendly and there have been police patrols. All in all, going to the park has been really.pleasant. Commissioner Enrquez — Voiced his concerns about the drinking that continues to go on in Christmas Hill Park (CHP) in the late afternoon and the lack of a police presence at the park. He also reported that there is quite a bit of broken glass in the in those areas. He attended the last Coffee with the Mayor and reported his concerns. He did not feel that they were received well. Heplans to go to the next Coffee with the Mayor and try again. Commissioner Enriquez has been at CHP for as long as 2 -3 hours on different days and has never seen any police presence there. David Stubchaer stated that signs are being made up that will include the "no drinking" Commissioner Puente stated that a shared (with GUSD) Park Ranger would solve the problem. David Stubchaer reported that a security guard is being hired as a deterrent to after hour thefts. It was decided that Maria De Leon will request that a representative from the Police Department attend an upcoming Parks & Recreation Commission meeting so the Commission's concerns can be discussed with them. She will also request an increase in police patrols through Christmas Hill Park. STAFT COMMENTS Maria De Leon informed the Commission that she will be giving a presentation to the City Council. in regard to the Youth Scholarship Program on Monday, September 22, 2014. ADJOURNMENT Chair Lehman adjourned the meeting at 7 :16 pm. 4 FUTURE MEETING The next regular meeting of the Parks and Recreation Commission will be held on Tuesday, October 21, 2014 at 6:00 p.m. at City Council Chambers, 7351 Rosanna Street, Gilroy, CA 95020. ondra Banks, Administrative Secretary . Recreation Department 5