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02/17/2015 Parks and Recreation Commission Regular Meeting Adopted 03/17/2015CITY OF GILROY MINUTES OF THE REGULAR PARKS AND RECREATION COMMISSION MEETING 6:00 P.M. Tuesday, February 17, 2015 CALL ORDER The regular meeting of the Parks and Recreation Commission was called to order by Chair Garcia at 6 :01 p.m. SECRETARY'S REPORT Commissioners present: John Almash, Terrie Berry, Julie Garcia, Moe McHenry, Ermelindo Puente and Rebecca Scheel Commissioner Excused: Brittany Lehman APPROVAL OF NEWUTES Motion made by Commissioner Scheel to approve the minutes of January 20, 2015. Motion was seconded by Commissioner McHenry. Motion passed unanimously (64-1, Commissioner Lehman was absent). APPROVAL OF AGENDA Motion made by Commissioner Berry to approve the agenda for February 17, 2015. Motion was seconded by Commissioner Almash. Motion passed unanimously (6 -0 -1, Commissioner Lehman was absent). INTRODUCTIONS None. AWARDS/RECOGNITIONS None. PUBLIC COMMENT None. OLD BUSINESS A. Quarterly Report on Youth Scholarship Funds & Distribution (Apr, Jul, Oct, Jan) None. B. Selection of Vice Chair for 2015 Parks & Recreation Commission Commissioner Puente informed the Commission that he will accept the position of Vice Chair of the 2015 Parks & Recreation Commission. Therefore, vote did not have to be taken. 1 NEW BUSINESS A. Presentation Re: Gift to the City of Gilroy from VFW John A. Berry Post #6309 and American Legion Post #217 — Addition of 160 Brick Spaces at Christmas Hill Park, Gilroy Maria. De Leon summarized the report included in the Parks & Recreation Commission Agenda Packet. No questions were asked. Motion was made by Vice Chair Puente to accept the Gift to the City of Gilroy from VFW John A. Berry Post #6309 and American Legion Post #217 - Addition of 160 Brick Spaces at Christmas Hill. Park, Gilroy as presented. The motion was seconded by Commissioner McHenry. Motion passed unanimously (6 -0 -1, Commissioner Lehman was absent). B. Presentation Re: North Gilroy Neighborhood Districts Urban Service Area Amendment Richard James, AICP, Contract Planner, Principal Planner, EMC Planning Group addressed the Commission to inform them of this project (see attached report). Questions followed. On behalf of the Parks & Recreation Commission, Chair Garcia thanked Mr. James for his presentation. C. Presentation Re: General Plan Action Committee Community Meeting Stan Ketchum addressed the Commission on the progress of the GPAC. Most importantly, he emphasized how important it is for Gilroy residents to attend the Community meetings /workshops when they occur. The next Community meeting will be Wednesday, February 25, 2015 at the Eliot Elementary School beginning at 630 p.m. There will be babysitting services available. D. Selection of Date for Great Garlic 5K FUNdraiser — October 24 or 31, 2015 Motion was made by Commissioner Berry to hold the Great Garlic 5K FUNdraiser event on Saturday, October 24, 2015. The motion was seconded by Commissioner Puente. Motion passed (5 -1 -1, Commissioner Almash — Yea, Commissioner Berry — Yea, Commissioner Garcia — Yea, Commissioner McHenry — Yea, Commissioner Puente Yea, Commissioner Scheel — Nay; Commissioner Lehman was absent). PROGRAM UPDATES Recreation (Recreation Supervisor Judy Mireles- Janisch): See attached report. The San Francisco Trophy Tour was highlighted. It will occur Thursday, February 19, 2015 VIP's will be let in from 2:00 - 3:00 p.m. and the general public from 3:00 5:00 p.m. There will be a $2 donation for the picture that will be split between the City of Gilroy and City of Morgan Hill's Jr. Giants. 2 348 kids have signed up for the Spring Soccer League — the largest Spring season ever. Operations (David Stubchaer, Senior Engineer & Operations Manager): See attached report. Mr. Stubchaer added 2 things: 149,000 housing- related Parks grant — will be used to reconstruct the restroom at Miller park CDBG Block Grant Project will be done but must be spent within a certain area which is bounded by U.S. 101 to Eigleberry Street on the east and west; on the south by 10th Street and the north by Leavesley. The plan is to do some enhancing at San Ysidro Park - new picnic tables, new trash cans, six (6) benches (east edge of the park towards the trail). COMMITTEE REPORTS Bicycle Pedestrian Commission None. Gana Task Force Commissioner Puente reported that there are some new members. They discussed the following: Golf Tournament fundraiser, Friday Night Basketball. The Police Department. reported that the old crooks are out of prison and leading the gangs now. The middle -aged groups are carrying guns- GPAC Commissioner Scheel reiterated the importance of the Community Meeting to be held February 25th, 6 :30 p.m. at Eliot Street School. It is an important meeting and she asked that the Commissioners attend and bring others. Library Commission None. Youth Commission None. COMMISSION PARK REPORTS & COMMENTS Commissioner Scheel — Commissioner Scheel had a question again re the two (2) blue trash cans at Rainbow Park. David Stubchaer referred her to Page 1 #5 of his February 17th Update report in the agenda packet. Rainbow Park - the blue trash cans by Rod Kelley (are tagged). Who is responsible for these - School District or the City? Maria De Leon stated that since the trash cans were the GUSD's responsibility to empty, not the City of Gilroy, she. will try to get a contact number for Commissioner Scheel to call and report this information. Commissioner Puente stated he would take care of finding out whose responsibility it is to maintain those trash cans. Commissioner Lehman — El Roble Park looks good. She wanted to know how Santa's Breakfast went. Commissioner_McHeM — He participated in the last Texas Hold `Em Tournament. There were approximately 100 participants. He reported that Santa's Breakfast went very well but told Commissioner Lehman that she and Jeff were missed. He had a good time, lots of participants. The decorations were great as was the backdrop for the pictures with Santa. Commissioner Garcia — She was at Rainbow Park and observed a few things that needed to be tightened/repaired. She will send David Stubchaer an email with that information. Thanks to Commissioner Lehman for a job well done as Chair. Santa's Breakfast was great. She also welcomed Commissioner Almash to the Parks & Recreation Commission. Commissioner Puente — San Ysidro Park — the water fountains on the north side are still not working. He spoke with the maintenance man and was told the kit has been ordered. The Mural is still peeling and there is some graffiti on it as well. They have gotten new big metal trash cans. The north side slide still needs to be fiber glassed or put out of commission. Someone is going to rip their finger off. The .6th Street stop sign/guardrail was hit. It is crooked and facing the wrong way. These are supposed to be replaced overnight. Sunrise Park — there are 5 tractor seats that are really loose. Also, one of the picnic tables is covered with nasty graffiti. Commissioner Puente spoke with a woman who was at Sunrise Park with her 1 %z year old son and some of the Christopher High School students were swearing at her and she was quite upset. The light pole at 7411 Miller Street which he reported on over a year ago has never been trimmed — now you can't even see the light because the ivy has grown over it. There is a new tot lot on Monterey across from the Dispatch. The garbage can is full. Is it the City's or County's responsibility. David Stubchaer believes it is privately owned. STAFF COMMENTS Maria De Leon reported that she attended the GUSD Board meeting re: the El Portal Gym — looking for funds so that the Recreation Department can take over management of that facility no later than July 2015. Staff nominated the City of Gilroy Parks & Recreation Commission to be recognized by CPRS District 4 and the California Association of. Parks & Recreation Commissioners and Board Members ( CAPRCBM) for all of their hard work and fundraising. They are being honored by both of these groups. The CAPRCBM Awards Banquet will be held Thursday, February 26th and Chair Garcia will be attending. The Awards Banquet at the CPRS Conference will be held, Thursday, March 12th in Sacramento. The City of Gilroy has been chosen as the California Parks Recreation of the Year by CAPRCBM. The City will pay for the overnight lodging and H banquet tickets for any of the Commissioners who wish to attend — Commissioners Berry, McHenry and Scheel will be attending. ADJOURNMENT Chair Garcia adjourned the meeting at 7:00 p.m. FUTURE MEETING The next regular meeting of the Parks and Recreation Commission will be held on Tuesday, March 17, 2015 at 6:00 p.m. at City Council Chambers, 7351 Rosanna Street, Gilroy, CA 95020. Sondra Banks, Administrative Secretary Recreation Department