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10/20/2015 Parks and Recreation Commission Regular Meeting Adopted 01/19/2016CITY OF GILROY MINUTES OF THE REGULAR PARKS AND RECREATION COMMISSION MEETING 6:00 P.M. Tuesday, October 20, 2015 CALL ORDER The regular meeting of the Parks and Recreation Commission was called to order by Chair Garcia at 6:04 p.m. SECRETARY'S REPORT Commissioners present: Commissioners Almash, Berry, Garcia, Lehman, Puente and Scheel Commissioners Excused: Commissioner McHenry. A reporter from the Gilroy Dispatch was also present. APPROVAL OF MINUTES Motion made by Commissioner Berry to approve the minutes of September 15, 2015. Motion was seconded by Vice Chair Puente. Motion passed unanimously (6-0-1, Commissioner McHenry was absent). APPROVAL OF AGENDA Motion made by Commissioner Lehman to approve the agenda for October 20, 2015. Motion was seconded by Vice Chair Puente. Motion passed unanimously (6-0-1, Commissioner McHenry was absent). INTRODUCTIONS Maria De Leon introduced Recreation Supervisors Judy Mireles-Janisch and Cathy Mirelez; as well as Senior Engineer/Operations Manager David Stubchaer. AWARDS/RECOGNITIONS None. PUBLIC COMMENT Mr. Bruce Morasca, Chair of the City of Gilroy Public Art Committee, extended an invitation to the Parks & Recreation Commission to attend the Gilroy Library Mural Unveiling on Thursday, October 29, 2015 at 4:30 p.m. on the grassy Pasco next to the Library OLD BUSINESS A. Wrap -Up Discussion on Hosting the California Association of Parks & Recreation Commissioners' & Board Members' 2015 Fall Workshop Commissioner Lehman reported that she attended half of the training. She felt it was wonderful to meet other Commissioners and aid the new Commissioners by answering 1 questions. Commissioner Scheel would like to reinstate the yearly park tours. At the CAPRCBM workshop Mr. Romero stated that it was important to do this. This will be put on a future agenda and staff will reconnect with the park staff to try and schedule said tour. The City of Gilroy Parks & Recreation Commission is doing quite well compared to other Commissions that were present. Chair Garcia agreed with everything that was said. Maria De Leon thanked Sondra Banks for assisting Paul Romero with all the details needed to put on the workshop. B. Presentation on Save the Miller Red Barn Status David Stubchaer stated that the Save the Red Barn is not a City project so he didn't have much information. He also said he was looking forward to hearing the Committee's presentation. Save the Red Barn Board Member Kathy Chavez addressed the Commission and gave a history of the barn. She then presented the Board's plans for the renovations of the Miller Red Barn. The Committee has asked the City to be allowed to clean out the barn on November 14th and 21 st. They have enough money to put a new roof on the barn to protect it from the weather elements. Discussion and questions followed. The Save the Miller Red Barn Committee was thanked by each Commissioner for their dedication and hard work in saving this structure. Gary Walton stated that the Parks & Recreation Commission could take a thumbs up or thumbs down vote on supporting the Committee and said it would be helpful if the vote was in favor of supporting the Save the Miller Red Barn Committee. Marie De Leon stated that she would have to look into this and report back to the Commission. C. Update and Finalization of Great Garlic 5K Event (Tasks, Costumes) Judy Mireles-Janisch updated the Commission on what has been completed for the Great Garlic 5K event (132 signed up so far). She distributed information on who has been contacted thus far. Commissioners can reach out to any on the list that they may know. Ms. Mireles-Janisch informed the Commission that two (2) of the EMTs from the Gilroy Fire Department will be on their bikes along the course during the event. She will send out an email invite specifically to the City Council members. The Commission will dress up as cowboys and cowgirls for the Great Garlic 5K event. Chair Garcia thanked Commissioner Berry for coming up with the idea to build a scarecrow for Gilroy Gardens. It was great advertising for the 5K. The Commissioners were given two (2) tickets each for participating. D. Quarterly Report on Youth Scholarship Funds & Distribution (Apr, July, ;f, Jan) Judy Mireles-Janisch reported that $9,801.74 in scholarships were granted for the 1st quarter of 2015/2016. The balance in the Youth Scholarship Fund is currently $29,669.01. A. Update on ECR Programs Cathy Mirelez addressed the Commission and did a PowerPoint presentation on the City's ECR programs. The Commission thanked Ms. Mirelez for her informational presentation and commended her on an excellent program. PROGRAM UPDATES Recreation (Recreation Supervisor Judy Mireles-Janisch): See attached report. Operations (Senior Engineer/Operations Manager David Stubchaer): See attached report. Mr. Stubchaer informed the Commission that there are CDGB grant funds for a loop trail in San Ysidro Park. They've met with an engineer are looking for a designer for that project. Tree removals will be occurring on Luchessa east of Monterey Street & Princevalle due to sight distance issues — Sycamore trees will be taken down if pruning doesn't solve the problem. Questions followed. Bicycle Pedestrian Commission None. Gang Task Force None. GPAC Commissioner Scheel reported on the October 14th meeting. They are pretty much done except to review changes. The next meeting will be on October 28, 2015. On Nov 12th the draft of the General Plan will go before the Planning Commission at a special meeting; and then the proposed document will go to the City Council. Bicycle Pedestrian Commission None. Library Commission None. Youth Commission None. Senior Advisory Board Commissioner Berry reported that the last two meetings were cancelled. She was at the weekly produce sale this morning and there was a Senior Choir from San Diego who sang during lunch. They were excellent! COMMISSION PARK REPORTS & COMMENTS Vice Chair Puente —San Ysidro Park — the park looked pretty good. There was a little bit of graffiti on the backside of the handball court; new lights for the pathway are going in. Commissioner Puente stated that there is a spray you can buy that goes on the wall and if someone urinates on the wall, it sprays back on the person. David Stubchaer said he had heard of that. Commissioner Scheel — Rainbow Park — looks good. There was new graffiti on the walkway between Culp Drive and Mt. Madonna — she will call the graffiti line. There is a porta-potty in the park and she wondered why it was there. David Stubchaer will find out. Commissioner Lehman - Christmas Hill Park - reported that she was at the park and the sandpit was full of debris and it was a big concern of the mothers that were there. She was wondering if there was any way for it to be cleaned. Mr. Stubchaer will check on this. Commissioner Berry — Miller Park looked great. No one was there today. She attended Honk and it was excellent; as was the Senior Ball. STAFF COMMENTS Davis Stubchaer reported that the park security patrols are going well. Maria De Leon stated that she was very pleased with the CAPRCBRM workshop. She felt it confirmed that the Gilroy Parks & Recreation Commission was doing very well. ADJOURNMENT Chair Garcia adjourned the meeting at 7:35 p.m. 0 The next regular meeting of the Parks and Recreation Commission will be held on Tuesday, November 17, 2015 at 6:00 p.m. at 7351 Rosanna Street, Gilroy, CA 95020. Sondra Banks, Administrative Secretary Recreation Department