09/13/2016 Parks and Recreation Commission Special Meeting Adopted 10/18/2016CITY OF GILROY
MINUTES OF THE
PARKS AND RECREATION COMMISSION SPECIAL MEETING
6:00 P.M.
Tuesday, September 13, 2016
CALL ORDER
The special meeting of the Parks and Recreation Commission was called to order by Chair Julie
Garcia at 6:03 p.m.
SECRETARY'S REPORT
Commissioners present: Chair Julie Garcia, Commissioner Terrie Berry, Commissioner Troy
Trede, and Commissioner Rebecca Scheel.
Commissioners Excused: Commissioner John Almash and Vice -Chair Ermelindo Puente.
ALSO PRESENT: Maria Angeles, Senior Civil Engineer/Development; Rebecca Tolentino,
Senior Planner; Jess Salmon, Director of Forward Planning - Meritage Homes; Rob Oneto,
Principal — RJA; Rachel Brinkerhoff, Senior Project Manager - VanderToolen Associates; Jim
Schul, Senior Project Manager — RJA; Donna Pray, Executive Director - Gilroy Foundation.
APPROVAL OF AGENDA
Chair Julie Garcia proposed that New Business Item A be moved before Old Business.
Commissioner Terrie Berry motioned to approve the Agenda of 9/13/16 with Item A under New
Business being first on the agenda. Motion was seconded by Commissioner Troy Trede.
Motion passed unanimously (4-0-2). Vice -Chair Ermelindo Puente and Commissioner John
Almash were excused.
A. Review new neighborhood park — Hecker Pass Park
Maria Angeles gave a short report summarizing the background of the Hecker Pass
Neighborhood Park and its many features. Maria Angeles introduced Jess Salmon, who went into
the specifics of the many features including the dog park element. He hoped the Parks and
Recreation Commission would review and recommend that Council approve the final conceptual
plan for Hecker Pass Neighborhood Park. Rachel Brinkerhoff reported that vinyl coated cyclone
fencing would be a good choice for the dog park. Donna Pray, Executive Director of the Gilroy
Foundation also provided insight on the subject. There were many questions and much
discussion followed.
Commissioner Rebecca Scheel motioned to approve the final conceptual plan for the
Hecker Pass Neighborhood Park, with turf and vinyl coated cyclone fencing for the dog
park. Commissioner Terrie Berry seconded the motion.
Motion passed unanimously (4-0-2). Vice -Chair Ermelindo Puente and Commissioner John
Almash were excused.
Maria De Leon and the commissioners thanked the developers for the work they put into the
presentation, and also thanked Donna Pray for her input.
OLD BUSINESS
A. Disneyland Raffle Tickets
Chair Julie Garcia announced she had received an email from Kevin Heath from the Gilroy Art
Alliance, that the Disneyland donation tickets had arrived. She also informed the commissioners
that there are laws and regulations for conducting a donation effort. Donna Pray informed the
commissioners that a permit has to be filled out and mailed, and it could take at least 60 days to
be processed and approved. There was much discussion on the details of the donation effort and
it was decided to charge $10 a ticket and possibly put a cap on the amount of tickets to purchase.
Commissioner Scheel did express the importance of getting the form filled out and mailed soon,
because tickets cannot be sold until a confirmation letter from the Registry of Charitable Trusts
is received. Also discussed, was having two other items for the drawing. Commissioner Terrie
Berry said she would see about getting a donation from Gilroy Gardens. Maria De Leon
committed to adding an item for the drawing, which may include CHS Aquatic Center entry
tickets. Maria De Leon suggested the commissioners work on a flyer to promote the selling of
tickets. Chair Julie Garcia and Judy Mireles-Janisch will work on the flyer.
B. Parks & Recreation Commission Assessment Update
Maria De Leon reported that she and Judy Mireles-Janisch will be reaching out to each
commissioner to schedule a meeting where a short survey will be conducted regarding the
Commission Assessment Update.
ADJOURNMENT
Chair Julie Garcia adjourned the meeting at 7:37 p.m.
FUTURE MEETING
The next regular meeting of the Parks and Recreation Commission will be held on Tuesday,
October 18, 2016 at 6:00 p.m., at 7351 Rosanna Street, Gilroy, CA 95020.
Angie Guerra, Recording Secretary
Recreation Department