09/20/2016 Parks and Recreation Commission Regular Meeting Adopted 10/18/2016CITY OF GILROY
MINUTES OF THE REGULAR
PARKS AND RECREATION COMMISSION MEETING
6:00 P.M.
Tuesday, September 20, 2016
CALL ORDER
The regular meeting of the Parks and Recreation Commission was called to order by Chair Julie
Garcia at 6:09 p.m.
SECRETARY'S REPORT
Commissioners present: Commissioner Julie Garcia, Commissioner Terrie Berry,
Commissioner Ermelindo Puente, Commissioner John Almash, Commissioner Troy Trede
and Commissioner Rebecca Scheel
APPROVAL OF MINUTES
Motion made by Commissioner Rebecca Scheel to approve the minutes of July 19, 2016,
with stated corrections. Motion was seconded by Commissioner Ermelindo Puente.
Motion passed unanimously (6-0-0)
APPROVAL OF AGENDA
Motion made by Commissioner Terrie Berry to approve the agenda for September 20,
2016. Motion was seconded by Commissioner Rebecca Scheel.
Motion passed unanimously (6-0-0).
INTRODUCTIONS
Bruce Morasca, Vice Chair of the Arts and Culture Commission.
AWARDS/RECOGNITIONS
None.
PUBLIC COMMENT
None.
OLD BUSINESS
Great Garlic 5K
There was a review of the report submitted by Judy Janisch and discussion followed. Chair Julie
Garcia encouraged the Commissioners to wear a costume to the event. After much discussion it
was decided that all Commissioners will wear orange & black. It was decided that the costume
contest will take place at approximately 8:30 a.m., before the 5K begins.
Staff Appreciation Breakfast (Thursday, September 29, 2016) — Update — Commissioner
Ermelindo Puente
David Stubchaer suggested that it start at 8 a.m.
Staff was asked to put together a food item list to be emailed to all Commissioners.
Food List:
Burritos — Commissioner Ermelindo Puente
Breakfast Pastries — Commissioner Julie Garcia (day before)
Large coffee maker/muffins — Commissioner Rebecca Scheel — Attendance at the event - TBD
Fruit — Commissioner John Almash
Juices — Commissioner Troy Trede
Breakfast Casserole — Commissioner Terrie Berry
Disneyland Ticket Fundraiser
Commissioner Julie Garcia will make contact with Kevin regarding the Gilroy Art Alliance
Non -Profit status.
Chair Julie Garcia shared a flyer for the Disneyland Ticket raffle with the other Commissioners.
Judy Mireles also had a flyer to share with the Commissioners.
Chair Julie Garcia reported to the Commissioner's that they received 4, 1-day park hopper
Disneyland Tickets from Disneyland and they don't expire until Sept. 2018, so the winner will
have one year to use the tickets.
Commissioner Rebecca Scheel objected to the idea of drawing the winner at Santa's Breakfast.
Chair Julie Garcia feels that the Santa's Breakfast is the perfect event to have the drawing of the
winner of the Disneyland tickets.
Commissioner Terrie Berry will make sure that the Commission will have two tickets to Gilroy
Gardens to raffle for a second prize.
Commissioner John Almash made a motion that the Parks and Recreation Commission will print
a minimum of 300 raffle tickets to begin with, without advertising the number of tickets for sale
and the drawing will be held sometime during Santa's Breakfast, to be determined by the number
of tickets left to sell.
The motion was seconded by Commissioner Troy Trede.
Motion passed unanimously (6-0-0)
Parks & Recreation Commission, Arts & Culture Commission, Public Art Committee
Assessments — Update - Judy M. Janisch
Judy M. Janisch reported to the Commissioners that Maria De Leon would be contacting them
individually to set up appointments for the interviews regarding Commission Assessments.
DEPARTMENT UPDATES
Recreation (Recreation Supervisor Judy Mireles-Janisch): See attached report.
Aquatics programs are finished for the year.
The after school program at Solorsano School is full.
The auditions for the play Elf Jr were held this last Sunday and 46 children participated.
Recreation Soccer program started and there are 490 participants.
ECR classes started last week.
Staff is working on the Winter/Spring Activity Guide and will come out Mid -November.
Operations (Senior Engineer/Operations Manager David Stubchaer (See attached Report)
David Stubchaer told the Commissioners that he bad no updates to the report that was attached.
COMMISSION PARK REPORTS & COMMENTS
Commissioner Ermelindo Puente reported some men in the park drinking, cars parked inside the
park and some pit bull dogs.
Commissioner Rebecca Scheel reported that the water fountain at Rainbow Park is leaking at the
base of the fountain. Commissioner Rebecca Scheel stated she was very happy that the school
district employee that she spoke to was very responsive to her concerns.
Commissioner Terrie Berry reported that there is a port a potty at Sunrise Park and was
wondering who put it into the park. David Stubchaer stated that it was put into the Park by a
private party.
Commissioner Julie Garcia stated that she would like her personal contact information listed on
the City's website. Judy M. Janisch suggested we could send out a questionnaire to the
Commissioners regarding the listing of their contact information on the City's website.
STAFF COMMENTS
None.
NEXT MONTH AGENDA ITEMS — Submission Deadline for Agenda Items is Tuesday,
October 11, 2016 at 12:00 p.m.
ADJOURNMENT
Chair Julie Garcia adjourned the meeting at 7:09 p.m.
The next regular meeting of the Parks and Recreation Commission will be held on Tuesday,
October 18, 2016 at 6:00 p.m. at 7351 Rosanna Street, Gilroy, CA 95020.
Theresa Hernandez, Recording Secretary
Recreation Department