04/18/2017 Parks and Recreation Commission Regular Meeting Adopted 05/16/2017` • CITY OF GILROY
DRAFT
MINUTES OF THE REGULAR
PARKS AND RECREATION COMMISSION MEETING
6:00 P.M.
Tuesday, April 18, 2017
CALL TO ORDER
The regular meeting of the Parks and Recreation Commission was called to order by Vice Chair
Troy Trede at 6:00 p.m.
SECRETARY'S REPORT
Present: Vice Chair Troy Trede, Commissioner Terrie Berry, Commissioner John Almash,
Commissioner Patricia Bentsen, Commissioner Ermelindo Puente and Commissioner Vince
Monroy
Absent: Chair Julie Garcia
Staff present: Director of Recreation Maria De Leon, Recreation Manager Adam Henig,
Recreation Supervisor Judy M. Janisch, Parks Supervisor Bill Headley and City Cleric Shawna
Freels.
APPROVAL OF MINUTES
Motion was made by Commissioner Troy Trede, second by Commissioner Terrie Berry to
approve the minutes from March 21, 2017 with corrections (Monroy's name was
misspelled) and carried with a vote to approve the amended March Minutes with a vote 6-
0-0.
APPROVAL OF AGENDA
Motion was made by Commissioner Troy Trede, seconded by Commissioner John Almash
and carried with a vote to approve the agenda as written with a vote 6-0-0.
INTRODUCTIONS
Recreation Director Maria De Leon introduced the following new staff:
Christina Ruiz - full-time Office Assistant I.
AWARDS/RECOGNITIONS
None.
PUBLIC COMMENT
None.
OLD BUSINESS
List of Park Amenities Update (see attached reports)
Recreation Director Maria De Leon informed the commissioners of the changes that were
highlighted in the meeting packet. De Leon asked the commissioners for additional suggested
changes. Commissioner Almash questioned if any park features have been approved and De
Leon stated two parks features have been approved.
rd
Motion was made by Commissioner Monroy, second by Commissioner Berry and carried
with a vote to publish the Park Amenities report as written with a vote 6-0-0.
Bicycle Pedestrian Commission March 28 meeting follow-up
Chair Garcia was not present to discuss the report due to her absence. Bicycle Pedestrian
Commissioner Chad Reeder shared with the Parks and Recreation Commission (PRC) the efforts
to bring a BMX Track to Gilroy. Reeder gave a brief history of BMX in Gilroy and discussed the
estimated costs for each phase of construction. Garlic City BMX is seeking donations for this
project as a BMX park in this location is consistent with the long term plan for the Gilroy Sports
Park.
City Clerk Freels added to the discussion that the commission was invited via email to the
Bicycle Pedestrian Commission (BPC) meeting. De Leon stated to Freels the invitation to the
meeting was forwarded to commissioners before their regularly scheduled PRC March meeting.
During the March PRC meeting, the PRC designated three commissioners to the BPC meeting
since sending more would make it an official meeting. De Leon explained that following the
March PRC meeting, recreation staff found out from Freels that the entire commission could
attend the-BPC meeting since it now -needed to be an official Joint Meeting due to the meeting
agenda topic being recreation related, and would have to be agonized.
After the March PRC meeting, following the Clerk's recommendation to invite the entire
Commission, De Leon said, staff sent an email inviting the entire PRC to attend the BPC Joint
meeting. In regards to Garlic City BMX's request, De Leon reiterated the process of park
development: to begin the process for a BMX track, Garlic City needs to submit an Architectural
and Site development application and pay the necessary fees. De Leon shared the PRC's positive
support towards the BMX project and suggested that Garlic City BMX or members of the
Bicycle Pedestrian Commission seek financial support to absorb the costs of the application and
associated fees. De Leon also encouraged Garlic City BMX to share the BMX park effort with
City Council at the upcoming Budget Study Sessions where funding matters and decisions will
be discussed.
NEW BUSINESS
Selection of General Planning Advisory Committee (GPAC) representative
Recreation Director De Leon reported that since former commissioner Rebecca Scheel no longer
holds a position on the PRC, DeLeon asked the commission to designate a new commissioner to
represent the GPAC. De Leon emphasized the commitment entailing of nine (9) meetings with
duration of two hours starting June 9, 2017 being held at the City Council of Chambers and
advocating the PRC matters.
Commissioner Almash nominated Commissioner Bentson.
Motion was made by Commissioner Monroy, second by Commissioner Berry and carried
with a vote to have Commissioner Patricia Bentson as the GPAC representative as written
with a vote 6-0-0.
Capital Improvement Project Budget (CIP)
On behalf of the Public Works Department, Parks Supervisor Headley shared the proposed parks
and recreation related CIP budget items to be for the upcoming budget cycle. On one of the
items, Recreation Director De Leon stated that the Aquatic Shade Structure would provide relief
during the surnmer months when the sun is at its strongest.
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DEPARTMENT UPDATES
Recreation: Judy Mireles-Janisch
Janisch informed the Commission about the following past and upcoming recreation programs:
Aquatic job interviews are still being conducted; Youth Commission is hosting a free College
Workshop on Saturday, April 22; the Adaptive Fishibility event will be held at McAlpine Lake
and Park on Saturday, May 6; "Alice in Wonderland" performances open Thursday, May 4 at the
Gilroy High School Theater through the second weekend in May; The annual Volunteer Creek
clean-up will occur on April 29; Adult Softball League has 36 teams participating this spring and
summer, which begins this week; Wrestling finished on Friday, April 14 and had 20 registered
participants; Summer Activity Guide is out registration have been very active; Work on the Fall
Activity Guide is underway; Recycle 5k will occur on the Ranch Side of Christmas Hill Park on
April 22 will start at 8:00 a.m.; and a Public Service Announcement voice-over will be recorded
by Commissioner Monroy.
Monroy asked about a potential Track & Field competitive team that could be offered by the
Recreation Department. Janisch reported due to previous years of low enrollment this sport is not
considered, but will look into it.
Operations: Parks Supervisor Bill Headley (see attached reports)
Headley delivered three reports regarding the status of the city's parks, which was included in
the meeting packet. Headley updated the commission on Carriage Hills Park, which was flooded
during the recent storms.
COMMISSIONER PARK REPORTS & COMMENTS
Commissioner Puente reported on the status of the San Ysidro Park construction. Park
Supervisor Headley stated construction began today with the removal of the flooding near the
bike path and it is now fenced off. Puente also noticed at Christmas Hill Park that the
amphitheater tarp had become loose and needed to be replaced or restrung. Headley reassured
Puente that parks staff was aware of the tarp and will have it restrung soon. Puente asked
Headley about the replacement lighting at Forest Street Park. Headley responded the conversion
of LED lights will be replaced in about a month. Puente informed Headley about flooding on a
sidewalk in front of the Senior Center and could be a hazard. Headley'said he would look into it.
Commissioner Berry attended the Volunteer Reception dinner organized by the Recreation
Department. Berry informed the commission of an upcoming fimdraiser for the Senior Center on
May 12.
STAFF COMMENTS
Recreation Director De Leon reported that she was looking forward to the upcoming retreat.
ADJOURNMENT
Chair Troy Trede ad' urned the meeting at 6:51 p.m.
/ C-
Christina Ruiz, Recording 96cretary
Recreation Department