06/20/2017 Parks and Recreation Commission Regular Meeting Adopted 07/18/2017CITY OF GILROY
DRAFT
MINUTES OF THE REGULAR
PARKS AND RECREATION COMMISSION MEETING
6:01 P.M.
Tuesday, June 20, 2017
CALL TO ORDER
The regular meeting of the Parks and Recreation Commission was called to order by Chair Julie
Garcia at 6:01 p.m.
SECRETARY'S REPORT
Present: Chair Julie Garcia, Commissioner Vince Monroy, Commissioner John Almash,
Commissioner Ermelindo Puente, Commissioner Terrie Berry and Commissioner Patricia
Bentson
Absent: Vice Chair Troy Trede
Staff present: Director of Recreation Maria De Leon, Recreation Manager Adam Henig, Parks
Supervisor Bill Headley, and Community Development Director Kristi Abrams
APPROVAL OF MINUTES
Motion was made by Commissioner Patricia Bentson, second by Commissioner Ermetindo
Puente to approve the minutes from May 16, 2017 and carried with a vote to approve the
amended May Minutes with a vote 6-0-0.
APPROVAL OF AGENDA
Motion was made by Chair Julie Garcia to move New Business to the top of the agenda;
motion was moved by Commissioner Terrie Berry and carried with a vote to approve the
agenda as written with a vote 6-0-0.
None.
AWARDS/RECOGNITIONS
None.
PUBLIC COMMENT
Item not on the agenda:
Santa Clara County Public Health Program Analyst Michelle Wexler shared with the
Commission about the "Let's All go to the Park," which promotes water consumption, pedestrian
and bike safety. The City of Gilroy and Santa Clara Public Health are partnering to promote
physical activity and target residents with chronic diseases. Wexler asked the Commission's to
assist getting the word out and either participate in the walk or volunteer at the event.
Commissioner Berry asked Wexler if the Gilroy 5K Run/Walk can be advertised during this
ongoing activity and she agreed they could.
NEW BUSINESS
Park Impact Fee
Community Development Director Abrams provided the Parks and Recreation Commission
(PRC) an overview of the Park Impact Fee program. Abrams informed the Commission about
the process of updating the City's General Plan (currently in progress) and how the General
Planning Advisory Committee (GPAC) identifies areas where parks and/or trails should be
developed. Abrams explained how impact fees are regulated by the Quimby Act. Discussion
followed.
Master Plans: Parks and Recreation/Trails
Abrams and Park Supervisor Headley discussed background on the Parks & Recreation System
Master Plan and Trails Master Plan and answered questions from commissioners. There was
discussion about the three types of bicycle trail classifications: Class 1, 2 and 3. Abrams shared
brief examples of each class: #1) Separated from all modes of transportation; barrier wall or
concrete fencing #2) Buffer stripped area #3) No buffer strips or shared road signs — all modes of
transportation allowed. Abrams then advised the Commission to attend the GPAC meetings to
get more involved with shaping the future of Gilroy. Discussion followed.
OLD BUSINESS
Great Garlic 5K 2017 — Saturday, October 28, 2017
Recreation Manager Adam Henig reported back to the Commission on whether the Commission
wanted to sponsor and organize the Great Garlic 5K event. Henig proposed to the Commission to
finalize the date and fees. The Commission agreed to host the Great Garlic 5K on Saturday,
October 28, 2017 and agreed to continue charging the same registration fees as last year.
Motion was made by Chair Garcia, second by Commissioner Berry to approve offering the
Great Garlic 5K on October 28, 2017 and charge the same registration fees from 2016 and
carried with a vote to approve as written with a vote 6-0-0.
Disneyland Raffle during Breakfast with Santa
Chair Julie Garcia reviewed last year's process of the Disneyland raffle and recommended that
the raffle take place at this year's Breakfast with Santa. Garcia shared with the Commission that
all commissioners will be asked to sell raffle tickets. Maria encouraged Chair Garcia to obtain
the Disneyland tickets sooner this year to provide commissioners more time to sell raffle tickets.
Motion was made by Commissioner Berry, second by Commissioner Bentson to facilitate
the Disneyland raffle fundraiser with a vote 6-0-0.
NEW BUSINESS (continued)
Arbor Day annual celebration
Recreation Manager Adam Henig reported back to the Commission about celebrating Gilroy's
status as a Tree City with Arbor Day. The Commission will schedule the annual event in
conjunction with their next meeting date, Tuesday, July 18, which will occur at San Ysidro Park.
Motion was made by Commissioner Bentson to celebrate Arbor Day on Tuesday, July 18,
second by Commissioner Berry. Motion was made by Commissioner Monroy to hold next
PRC meeting at San Ysidro Park on Tuesday, July 18 in celebration of Arbor Day, second
by Commissioner Almash and carried with a vote to approve the proposed date and
location as written with a vote 6-0-0.
5
Park Patrol (see attached reports)
Headley shared his park patrol report (which was included in the packet). Headley reported a
small number of incidents that was encountered at Christmas Hill Park and informed the
Commission about the Patrol's role of locking -up the park gates and provide information to
police on suspicious activity - not to serve as park enforcement.
DEPARTMENT UPDATES
Recreation: Judy Mireles-Janisch/Adam Henig (see attached reports)
Henig informed the Commission about the following:
• Recreation Department's Public Service Announcement (English and Spanish voiceover
provide by Commissioner Monroy).
• Henig followed up with the Commission about last month's question of broadcasting
PRC meetings. Staff spoke with the City Administrator, who explained that due to
staffing and financial limitations, only City Council and Planning Commission meetings
could be broadcasted; not the other commissions and boards.
• The PRC's City Council presentation will take place on Monday, September 11. The
focus should be about the PRC's accomplishments and future goals.
• The Staff Appreciation Breakfast will be held on Thursday, September 14, from 9:00 —
10:30 a.m. at the Corp Yard.
• Volunteers are needed for the fireworks booth by the Nob Hill shopping center. Two
shifts available, 10:00 —1:30 p.m. and 1:30- 5:00 p.m. for Sunday, July 2; 2017.
• The upcoming Fall Activity Guide will incorporated 8 full pages in Spanish;
• The Gilroy Gardens Summer Day Camp began on Monday, June 19; CHS Aquatics
Facility is opened every day except Mondays. The pool will be open until Sunday,
August 6;
• Kids Discover Art is scheduled for August 26 from 9:00 a.m. — 1:00 p.m. at the Civic
Center paseo.
Recreation Director Maria De Leon informed commissioners about the city budget items related
to parks and recreation. Examples of these items included finalizing the position of Youth Task
Force Manager, conceptual design plans for Gilroy Center of the Arts building, replacement of
the tennis fence at Las Animas Park, and a new HVAC system at the Gilroy Museum and Senior
Center, roof replacement of the Gilroy Museum and the exterior painting of the Willey House.
Chair Julie Garcia had questions about the proposed BMX track/park. De Leon recommended
Commissioner Bentson, who is representing the PRC on GPAC, speak on behalf of the
Commission about its support for a BMX track at the Sports Park. Bentson suggested a letter of
support should be provided at an upcoming GPAC meeting. Chair Garcia would like to include
any previous letters of support from the PRC. Chair Garcia closed the discussion by adding the
BMX Track letter of support at next month's meeting agenda. De Leon mentioned that she did
not believe there was a past PRC letter supporting the BMX track, but that she will look and get
back to the PRC next month.
Operations: Parks Supervisor Bill Headley (see attached reports)
Headley updated the Commission about the status of the city's parks, which was included in the
meeting packet. Headley announced the City Street Tree Brochure is currently being updated for
content and new staff contacts. Headley asked the Parks and Recreation Commission for
Cl
tentative days and attendance to schedule a parks and recreation system tour. Discussion
followed.
COMMISSIONER PARK REPORTS & COMMENTS
Commissioner Bentsen shared that her and Supervisor Headley toured the construction area of the 100'
Street Bridge to see the final parcel needed to complete an unfinished bike trail, which is located along
the perimeter of Christmas Hill Park. Commissioner Berry thanked Bentson for purchasing the
Senior Spaghetti Fundraiser Dinner tickets. Chair Garcia commented on the funds recently
approved for all Commissioners to receive City of Gilroy emails. De Leon added that residents
will now be able easily reach commissioners through their city email address. Chair Garcia
mentioned that she will be out of town during the next PRC meeting. Commissioner Puente
provided suggestions to Headley about concerns he noticed with specific city parks.
Commissioner Almash mentioned he was privy and had some involvement with the current
litigation with the City involving the tree removal. Monroy asked Recreation Manager Adam
Henig about the Gilroy High School summer parking lot closure. Henig explained that the back
parking lot will be closed for the duration of summer because the school is installing solar panels
in the lot. Users are encouraged to use the 10`h street entrance.
STAFF COMMENTS
None.
ADJOURNMENT
Chair Julie Garcia adjourned the meeting at 7:41 p.m.
Christina Ruiz, Recording Secretary
Recreation Department