03/20/2018 Parks and Recreation Commission Regular Meeting Adopted 04/17/2018CITY OF GILROY
DRAFT
MINUTES OF THE REGULAR
PARKS AND RECREATION COMMISSION MEETING
6:00 P.M.
Tuesday, March 20, 2018
CALL TO ORDER
The regular meeting of the Parks and Recreation Commission was called to order by Chair
Patricia Bentson at 6:00 p.m.
SECRETARY'S REPORT
The packet was posted on the City's website on Thursday, March 15, 2018 at 9:50 a.m. and the
agenda was posted in the Public Notice Cabinet on Thursday, March 15, 2018 at 10:00 a.m.
ROLL CALL
Present: Chair Patricia Bentson, Commissioner Terrie Berry, Commissioner Carol Marques and
Commissioner John Almash
Excused Absence: Vice Chair Troy Trede, Commissioner Julie Garcia and Commissioner
Ermelindo Puente
Staff present: Recreation Manager Adam Henig and Parks Supervisor Bill Headley
APPROVAL OF MINUTES
Motion was made by Commissioner Terrie Berry, seconded by Commissioner John Almash
to approve the February minutes as written with a vote 4-0-0.
APPROVAL OF AGENDA
Motion was made by Commissioner Terrie Berry, seconded by Commissioner John Almash
and carried with a vote to approve the agenda as written with a vote 4-0-0.
None.
None.
PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA
None.
NEW BUSINESS
Garlic Festival Founders Plaque
Public Art Committee members, Melanie Reynisson and Judy Bozzo presented a brief overview
of the artistic sign honoring the founders of the Garlic Festival to be located at Christmas Hill
Park, in the Mulberry picnic area and in hopes to unveil the sign for this year's 40a' anniversary
of the Garlic Festival; see attached reports.
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Motion was made by Commissioner John Almash to recommend the approval at the
proposed location, seconded by Commissioner Carol Marques and carried with a vote to
approve the Garlic Festival Founders Plaque as written with a vote 4-0-0.
Commission Training Opportunities
Henig reported to the commission on behalf of Council Member Harney and the rest of the City
Council members recently requested that the city plan for a future presentation to present a brief
overview of their action plans and any training needs. Based on the commissions' assessments, it
was establish that there is lack of training in terms of understanding the commissioner's role and
the commission's goals. City Council members are interested to know if Parks and Recreation
Commission are interested in trainings or if the commission is aware of trainings that the
commission would benefit from. Specifically, there was interest of the commission to attend the
annual CPRS conference. Discussion followed.
The commission was in agreement that they would benefit from trainings specific to Parks and
Recreation and suggested when selecting a training to also have a copy of the curriculum ahead
of time to assess if the training would be beneficial to the commission.
OLD BUSINESS
Recap of March 3, 2018 PRC Retreat Notes & Action Plan
Henig briefly reviewed the retreat notes and asked the commission to narrow the short and long-
term goals to five items per category. Henig also reiterated to the commission that the items
selected have to correlate with the City Council's top priorities: economic development,
revitalize downtown, enhancing public safety, customer friendly and financial stability.
Discussion followed.
After much discussion, the commission will review the retreat list on their own and email Henig
their top five choices. Their responses will be shared at the next meeting, where they will narrow
down the choices to form a feasible work plan. Commission requested additional information
about the status of the Park Developmental fund and land bank areas where parks could be
located.
Arbor Day Update
Henig reminded the commission about the upcoming Arbor Day Celebration taking place at
Carriage Hills Park on Tuesday, April 17 at 5:30 P.M. following the regular PRC meeting at 6:00
P.M. In preparation for the celebration, Henig will be distributing flyers and connecting with
social media to advertise the event. Headley will have the trees ready to be planted. Commission
expressed interest to hold a potluck.
Street Tree Brochure and Tree City USA status updates
Headley reported to the commission currently there is no update. The item will continue to be on
the monthly PRC agenda and will provide an update once received.
GPAC Update
Chair Bentson reminded the commission of her absence for the upcoming GPAC meeting due to
a medical matter. Bentson briefly discussed the items listed on the agenda and will report back at
the next PRC meeting with more information.
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DEPARTMENT UPDATES
Recreation: Adam Henig (see attached reports)
Henig informed the commission about the following programs:
On March 6, staff attended the Run, Hide, Defend drill at Solorsano Middle School in
preparation for revisions to Recreation's existing Code Red policy;
Recreation is still hiring for summer jobs; Afterschool Program, Gilroy Prep, and
Aquatics;
Four staff members became certified lifeguards.
Operations: Parks Supervisor Bill Headley
Headley reported back to the commission on last months' questions pertaining Arbor Day and
the renovation of the old fountain. Headley briefly mentioned a recent request from the Tennis
Club to address a reoccurring issue at the tennis courts and an action plan to utilize the night
security to lock the gates. Headley also discussed on the park capital projects and weekly tidbits;
see attached reports.
PARK REPORTS & COMMENTS
Berry briefly reported on this months' Senior Citizen meeting; commenting on speaker Ray
Sumano and life story, and Gilroy Senior Center can now be found on Facebook.
STAFF COMMENTS
None.
ADJOURNMENT
Chair Patricia Bentson adjourned the meeting at
7:25 p.m.
Christina Ruiz, Recording SecretAy
Recreation Department
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