04/17/2018 Parks and Recreation Commission Regular Meeting Adopted 05/15/2018CITY OF GILROY
DRAFT
MINUTES OF THE REGULAR
PARKS AND RECREATION COMMISSION MEETING
6:14 PM
Tuesday, April 17, 2018
CALL TO ORDER
The regular meeting of the Parks and Recreation Commission was called to order by Chair
Patricia Bentson at 6:14 p.m.
SECRETARY'S REPORT
The packet was posted on the City's website on Thursday, April 12, 2018 at 3:15 p.m. and the
agenda was posted in the Public Notice Cabinet on Thursday, April 12, 2018 at 3:37 p.m.
ROLL CALL
Present: Chair Patricia Bentson, Vice Chair Troy Trede, Commissioner Patricia Bentson,
Commissioner Terrie Berry,
Excused Absence: Commissioner John Almash, Commissioner Ermelindo Puente and
Commissioner Carol Marques
Staff present: Recreation Manager Adam Henig and Parks Supervisor Bill Headley
APPROVAL OF MINUTES
Motion was made by Commissioner Terrie Berry, seconded by Commissioner Troy Trede
to approve the minutes of March 20, 2018 and carried with a vote 4-0-0.
APPROVAL OF AGENDA
Motion was made by Commissioner Julie Garcia seconded by Vice Chair Troy Trede and
carried with a vote to approve the agenda as written with a vote 4-0-0.
INTRODUCTIONS
None
AWARDS/RECOGNITIONS
Chair Patricia Bentson thanked the neighboring residents of Carriage Hills Park for attending
Arbor Day and the Parks and Recreation Commission Meeting.
PUBLIC COMMENT ON ITEMS NOT ON TIIE AGENDA
None
NEW BUSINESS
None
OLD BUSINESS
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PRC Work Plan
Honig went over the Parks and Recreation Commission proposed Work Plan with the
commissioners. He reported that the work plan was modified to include only projects that are
achievable within a twelve month period. The projects that were not included in the work plan
are listed on the backside of the work plan and will be included in staff s report to City Council.
Since the majority of these projects not listed in the 12 month work plan are capital
improvements, the Commission will have a chance to comment on park and recreation related
CIB items prior to being approved by Council. The Chair asked for Bicycle'and Pedestrian
Commissioner Zachary Hilton opinion, who was present at the meeting. Commissioner Garcia
strongly advocated for building a BMX Track at The Gilroy Sports Park. Discussion followed.
In addition, one of the items listed on the work plan was improving park safety. Residents of
Carriage Hills Park —Dwight Holtkamp, Eric Sims and Louis Oliveri—spoke on the negative
activity occurring at the park. Residents shared their concerns of blatant recreational marijuana
usage, after-hours activity and illegal street parking. Chair Bentson recommended they attend a
City Council meeting and express their concerns. Discussion followed.
Chair Bentson proposed adding two additional responsibilities to the work plan:.
Capital Improvement Budget (CIB)
• Provide input on park and recreation related projects during the preparation process of
CIB for the next budget cycle.
• Provide Council and staff with its recommendations of proposed CIB projects.
Be active in opening of new city parks and trails
• Participate in ribbon cutting event of new city parks and trails
Participate in ribbon cutting of Cydney Casper Park, Hecker Pass Park, and Ronan
Channel Trail
Motion was made by Trede and seconded by Berry to accept the Parks and Recreation
Work Plan with the two additional items and carried with a vote 4-0-4.
Street Tree Brochure and Tree City USA status updates
Headley reported that the proclamation for Arbor Day was adopted by Council on April 2, which
was one of the Tree City requirements. With the celebration of Arbor Day, all conditions have
been met. The submittal is planned for this fall, with the deadline in December. Bentson would
like this item to stay on the commission agenda.
GPAC Update
Bentsen reports that she was unable to attend the last meeting. She will be attending a public
committee meeting on April26, 2018 and the next GPAC meeting in September.
Department Updates
Recreation: Adam Honig (see attached report)
Submission deadline for the Fall Activity will be Tuesday, May 8, 2018, at 12:00 p.m.
Bentson asked for some information on the new Activity Guide, which Honig will provide.
Operations: Parks Supervisor Bill Headley (see attached report)
Headley reported the missing backboard at SYP was ordered and expecting it to ship this week.
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Headley also went over the city procedure for handling hazardous materials.
Commissioner Park Reports & Comments
Berry reported that her granddaughter attended the Pampered Princess Party and commended the
Youth Commission and Monica Sendejas, Recreation Coordinator for doing such a nice job.
She also attended the Senior Citizen's meeting.
Bentsen reported that she's been noticing the Cydney Casper Park and definitely looking great.
Bentsen would like to add to the next meeting agenda an assignment for each commissioner to
be responsible for providing updates on two city parks.
Staff Comments
None
Next Month Agenda Items
Park Assignments
ADJOURNMENT
Chair Patricia Bentsen adjourned the meeting at 7:24 p.m.
C"e=&A "l a e2 q Z
Angelit Guerra, Rec ding Secretary
Recreation Department
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