01/19/2018 Parks and Recreation Commission Regular Meeting Adopted 07/17/20180
CITY OF GILROY
DRAFT
MINUTES OF THE REGULAR
PARKS AND RECREATION COMMISSION MEETING
Tuesday, June 19, 2018
CALL TO ORDER
The regular meeting of the Parks and Recreation Commission was called to order by Chair
Patricia Bentson at 6:04 p.m.
SECRETARY'S REPORT
The packet was posted on the City's website on Thursday, June 14, 2018 at 2:20 p.m. and the
agenda was posted in the Public Notice Cabinet on Thursday, June 14, 2018 at 2:28 p.m.
ROLL CALL
Present: Chair Patricia Bentson, Commissioner John Almash, Commissioner Terrie Berry,
Commissioner Carol Marques, Commissioner Ermelindo Puente and Commissioner Troy
Trede.
Excused Absence: Commissioner Julie Garcia
Staff present: Recreation Manager Adam Henig and Senior Maintenance Worker Steve
McDonald
APPROVAL OF MINUTES
Motion was made by Commissioner Troy Trede, seconded by Commissioner Terrie Berry to
approve the May 15, 2018 minutes and carried with a vote of 6-0-0.
APPROVAL OF AGENDA
Motion was made by Commissioner John Almash seconded by Commissioner Ermelindo Puente
and carried with a vote to approve the agenda as written with a vote 6-0-0.
Adam Henig stated that Bill Headley could not be present and introduced Steve McDonald,
Senior Maintenance Worker, who would be standing in for Bill.
AWARDS/RECOGNITIONS
None
PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA
None
NEW BUSINESS
Annual Board, Committee & Commission Presentations to Council
Henig asked the commissioners to turn to page 9 to look over available dates for their
presentation to Council and to choose two dates. Following discussion; Chair Bentson motioned
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to select October 15, 2018 for the first choice and October 1, 2018 for the second choice.
Motion was seconded by Commissioner Puente and carried with a vote of 6-0-6.
Great Garlic 5K update
Henig reports that the 5K will be on October 27, 2018 and held at Christmas Hill Ranch Site.
Annual Staff Appreciation Breakfast
Henig stated that the breakfast would be held at the Recreation Conference Room. The
commissioners discussed different dates for the breakfast. Trede motioned and Puente seconded
to hold the breakfast on September 20, 2018. Motion carried 6-0-0.
Participation in Downtown Live
After much discussion the commissioners decided that Berry and Marques would table at
Downtown Live on July 12, 2018 and Berry, Bentson and Marques would table on August 2,
2018. Henig will confirm with event organizers. Bentson motioned and Almash seconded to host
a table at Downtown Live on July 12, 2018 and August 2, 2018. Motion carried 6-0-0.
OLD BUSINESS
PRC Work Plan status update
Henig reported that he has updated the PRC Work Plan and referred the commissioners to page
10. See Report. Berry sent Henig feedback she received about best practices when it comes to
park safety. Henig requested the other commissioners do the same. No additional comments.
Ribbon Cutting Park Events
Henig will email the commissioners information for the grand opening of the Cydney Casper
Park. Bentson asked Steve McDonald to please inform them on the soft opening of the new
park.
Park Assignments
Ahnash volunteered to report on Rainbow Park and Puente added Renz. Trede informed the
commissioners that this would be his last meeting and would not take on a park assignment.
Street Tree Brochure and Tree City USA status updates
Henig stated per Headley's attached report Tree City USA is pending and they are targeting
to submit the application in October.
GPAC Update
Bentson reports she will be attending the GPAC Meeting on the 28th and will send a written
report since she will not be attending the P&R Commission Meeting in July.
DEPARTMENT UPDATES
Recreation: Adam Henig (See Attached Report)
Operations: Bill Headley (See Attached Report)
Commissioner Park Reports & Comments
• Commissioner Almash — Las Animas Veterans Park
o There is a huge active beehive on by the skate park. There are dead hanging limbs
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by the tennis court that are about 8-10 ft. long. The small pine tree on the east side
of the handball court is hanging over the minor ball field. The water pressure
needs adjusting
• Commissioner Marques —Miller Park & Las Animas Veterans Park
o There is a huge dead pine tree and is worried of falling branches (Miller). The
lighting is better because the trees were trimmed (Miller). There were homeless
by the playground (Miller). Las Animas Park is doing nicely (LAVP). The north
gate on court 1 needs repairing (LAVP)
• Chair Bentson — Christmas Hill Park & Del Rey Park
o Graffiti on the fence that faces the street on the Ranch Site (CHP). A huge tree
that fell is still on the ground (CHP). The turf is looking good (Del Rey Park)
• Commissioner Berry — Carriage Hills Park & Los Arroyos Park
o Kids were playing basketball (Carriage Hills Park). Kids were playing basketball
and the turf looked good. (Los Arroyos Park).
• Commissioner Puente — Butch Park, Forest Street Park, San Ysidro Park & Miller Park
o Looked very good (Butcher Park). A lot of graffiti (Forest Street Park). Two trees
have dead branches (Forest Street Park). Two tables have graffiti (SYP). Steps at
handball court are missing some metal (SYP). A plugged fountain by the
horseshoe pit (SYP). Blacktop needs to be fixed (Miller Park)
Park staff noted concerns and will follow-up.
COMMISSIONER COMMENTS
All the commissioners wished Trede good wishes with his future endeavors as this meeting
marked his last as a parks and recreation commissioner.
STAFF COMMENTS
Henig: At the City Council meeting the City Council authorized $1,000 per Commission for each
commissioner to use for training, and if commissioners would like to have business cards.
Youth Scholarship funds for 2018 provided nearly $10,000 for recreational programs to families
that cannot afford it. There is still $15,000 left as of May 2018.
NEXT MONTH AGENDA ITEMS —
Next month agenda item submission deadline: Tuesday July 10, 2018 at 12:00 p.m.
ADJOURNMENT
Chair Patricia Bentson adjourned the meeting at 6:58 p.m.
Angelita Guerra, Recording Secretary
Recreation Department
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