10/16/2018 Parks and Recreation Commission Regular Meeting Adopted 01/15/2019
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CITY OF GILROY
DRAFT
MINUTES OF THE REGULAR
PARKS AND RECREATION COMMISSION MEETING
Tuesday, October 16, 2018
CALL TO ORDER
The regular meeting of the Parks and Recreation Commission was called to order by Chair
Patricia Bentson at 6:00 p.m.
SECRETARY’S REPORT
The packet was posted on the City’s website on Thursday, October 11, 2018 at 3:17 p.m. and the
agenda was posted in the Public Notice Cabinet on Thursday, October 11, 2018 at 3:33 p.m.
ROLL CALL
Present: Commissioner John Almash, Commissioner Ermelindo Puente, Commissioner Carol
Marques, Chair Patricia Bentson and Commissioner Terrie Berry.
Excused Absence: Chair Julie Garcia
Staff present: Recreation Manager Adam Henig, Recreation Supervisor Catherine Mirelez,
Recreation Coordinator Susan Voss, Park Supervisor Bill Headley and Finance Manager Bryce
Atkins.
APPROVAL OF MINUTES
Motion was made by Commissioner Terrie Berry to approve the September 18, 2018 minutes,
amended with three spelling corrections. Motion was seconded by Commissioner Ermelindo
Puente and carried with a vote of 5-0-0.
APPROVAL OF AGENDA
Motion was made by Commissioner Berry seconded by Commissioner Almash and carried with
a vote to approve the agenda as written with a vote 5-0-0.
INTRODUCTIONS
None
AWARDS/RECOGNITIONS
Cathy Mirelez and Susan Voss – Recognition of retirement
Cathy expressed her pleasure to serve the City of Gilroy for the past 39 years, providing quality
recreation programs and special events to the residents. Cathy thanked and expressed her
appreciation for the recognition. Susan also thanked commissioners for the recognition of her
service to the Gilroy community and the Recreation Department. She thanked the commissioners
for their volunteer service and for their support of the department and staff.
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Cathy Mirelez and Susan Voss were presented with a bouquet of flowers in recognition of their
upcoming retirement and appreciation of all the service they have provided for the City of Gilroy
and Recreation Department and commissions. They were thanked by the commissioners.
PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA
None
NEW BUSINESS
Introduction of FY19-20, FY20-21 Budget Input
Finance Manager, Bryce Atkins referred the commissioners to the attached report. He stated that
this is the time for the commission to request funding for anything pertinent to the commission.
He asked commissioners to return to the next meeting with cost estimates on proposed items and
should be associated with the three bullets listed in his letter (see packet). Bentson asked for the
timeframe. Atkins stated that the next PRC Meeting in November would be ideal, but it could be
extended to January 2019 if needed.
Approval of 2019 Parks and Recreation Commission Calendar
Henig referred the commissioners to the attached report. There was discussion on setting a date
for the park meeting Puente suggested the May meeting. Location will be decided on at a later
date.
Motion was made by Berry, seconded by Almash to approve the 2019 Parks and
Recreation Commission Calendar as written with a vote of 5-0-0.
OLD BUSINESS
Great Garlic 5K and Youth Scholarship Fundraising Updates
Henig reported that the annual 5k will be held on October 27, 2018 at Christmas Hill Park. He
reported that five organizations will be sponsoring the event and a half dozen will be tabling.
Marques asked what time commissioners should arrive to volunteer. Henig and Berry
recommended 7:45 a.m. Henig also acknowledged Berry for her diligence in obtaining
donations for the race.
Henig also reported that the Youth Scholarship Fund since January has awarded over $6,000, a
major portion of was for the Youth Soccer League. There has also been an additional fee of $2
added to each class to sustain the fund.
Renaming of Hecker Pass Park
Headley reported that there has not been any action taken yet. He can begin the process soon,
starting with outreach to the new community engagement coordinator. Headley stated that he
will bring back the suggested park names at the January 2019 meeting.
Finalized Attendance policy for City Boards, Commissions & Committees
Henig referred the commissioners to the new policy on pages 11 and 12. Brief discussion
followed.
Parks and Recreation Commission 2018 Work Plan
Henig referred the commissioners to the work plan on pages 14 and 15. He went over the
updated version of the work plan in the packet. Henig also stated that Police Captain Kurt
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Svardal will address the Parks and Recreation Commission at the November meeting.
Discussion followed.
Parks and Recreation Commission Training Budget
Henig informed Bentson that her business cards have been ordered. He also reminded Bentson
that her commissioner training in Belmont will be on Saturday, October 20. Bentson asked for
the location. Adam said he would call her with the information. Henig also mentioned the
CPRS Conference which will be held in Sacramento next year. Discussion followed.
Street Tree Brochure and Tree City USA status updates
Headley handed the commissioners a brochure that was given to the Street Department to update.
He stated that there is no set time for the update. Almash and Puente recommended a
requirement that there be an inspection of street trees planted by developers. Bentson volunteered
to help update the Street Tree Brochure draft. Headley will present these requests to his
supervisors. The Tree City application is in the process of being submitted.
General Plan Advisory Committee Update
None
DEPARTMENT UPDATES
Recreation: Adam Henig (See Attached Report)
Operations: Bill Headley (See Attached Report)
Headley handed commissioners a copy of an incident report and a report on the truth of
using Roundup and briefly discussed both reports.
Hecker Pass Park – Dog Incident; He reported a lady was knocked down by an active dog
inside the dog park. She was injured but she’s okay. The dog park will be monitored.
Commissioner Park Reports & Comments
Commissioner Almash (Rainbow Park) - Almash mentioned the huge beehive. Bill
said that it has been there for about 20 years.( Las Animas Veterans Park)
Commissioner Marques (Miller Park & Las Animas Veterans Park) - Miller looks
fine. There are a lot of homeless at LAVP. The park looks good and that’s attributed
to the diligence of the park staff.
Chair Bentson (Christmas Hill Park & Del Rey Park) - Lots of maintenance issues;
railroad ties were shot on the trail.
Commissioner Berry (Carriage Hills Park & Los Arroyos Park): Berry said the new
floor at the Senior Center looks great, enjoyed attending Bonanza Days, visited
Carriage Hills Park at night and didn’t notice anything out of the ordinary. Her
granddaughter played on the tennis courts at Sunrise; Found that Los Arroyos Park is
underutilized.
Commissioner Puente (Butcher Park, Forest Street Park, San Ysidro Park & Miller
Park): The tree canopy on the Carmel side is almost covering the sign (Miller Park);
the fire hydrant was painted but not the curb; water fountain doesn’t drain (Renz
Park); light #1878 in the parking lot is out and water fountain doesn’t work (Forest
Street Park); Fountain does not work and there is graffiti (San Ysidro park),
Everything looks good at Butcher Park.
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Park staff noted concerns and will follow-up.
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COMMISSIONER COMMENTS
STAFF COMMENTS
Henig mentioned that Headley just celebrated his 40th year with the City of Gilroy.
NEXT MONTH AGENDA ITEMS –
Next month agenda item submission deadline: Tuesday November 20, 2018 at 12:00 p.m.
ADJOURNMENT
Chair Patricia Bentson adjourned the meeting at 7:32 p.m.
________________________________
Angelita Guerra, Recording Secretary
Recreation Department