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01/15/2019 Parks and Recreation Commission Regular Meeting Adopted 02/19/2019 CITY OF GILROY PARKS AND RECREATION COMMISSION REGULAR MEETING JANUARY 15, 2019 6:00 p.m. City Council Chambers 7351 Rosanna Street Gilroy, CA 95020 MINUTES Page 1 of 6 I. CALL TO ORDER The regular meeting of the Parks and Recreation Commission was called to order by Chair Patricia Bentson at 6:00 p.m. II. FLAG SALUTE Commissioner Puentes led the pledge of allegiance. III. SECRETARY'S REPORT The packet was posted on the City's website on Thursday, January 10, 2019 at 11:40 a.m. ROLL CALL Present: Chair Patricia Bentson, Commissioner Terrie Berry, Commissioner Marcos Gonzalez, Commissioner Ermelindo Puente and Commissioner Michelle Wexler Excused Absence: Commissioner Julie Garcia, and Commissioner Theresa Graham Staff present: Recreation Manager Adam Henig and Parks Supervisor Bill Headley IV. APPROVAL OF MINUTES Chair Bentson stated she would like the following information added under Old Business, 2018 Great Garlic 5K report. "Commissioner will consider being active at the Kids Triathlon this summer,” Motion was made by Commissioner Berry; seconded by Commissioner Puente to approve the amended November 27, 2019 minutes as noted. A. Meeting Minutes of November 27, 2018 Page 2 of 6 V. APPROVAL OF AGENDA Motion was made by Commissioner Puente, seconded by Commissioner Gonzalez and carried with a vote to approve the agenda as written with a vote 5-0-0. VI. INTRODUCTIONS Recreation Manager Henig introduced the newly appointed commissioners Michelle Wexler and Marcos Gonzalez to the commission. Theresa Graham will be starting her term at the next meeting. VII. PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA None. VIII. NEW BUSINESS A. Selection of Chair and Vice-Chair of Parks and Recreation Commission 1. Staff Report: Adam Henig, Recreation Manager 2. Public Comment 3. Possible Action: Motion and vote for the selection of commission Chair and Vice- chair of Parks and Recreation Commission. A motion was made by Commissioner Puentes; seconded by Commissioner Berry to nominate Chair Bentson for another 1 year term as Chair and carried with a vote of 5-0-0 A motion was made by Commissioner Berry to nominate Commissioner Puente for Vice Chair; it was seconded by Commissioner Bentson and carried with a vote of 5-0-0 B. 2019 Parks & Recreation Commission Retreat 1. Staff Report: Adam Henig, Recreation Manager 2. Public Comment 3. Possible Action: Motion and vote to select a Parks and Recreation Commission retreat date and location. Page 3 of 6 Recreation Manager Adam Henig provided a history on the annual Parks and Recreation Commission (PRC) Retreat stating it provides an opportunity to discuss vision, goals, and work plan for the calendar year. The option was given to either host the retreat during a regular meeting date or have it on a Saturday. Motion was made by Commissioner Puente; seconded by Commissioner Berry to hold the PRC Retreat on Saturday, March 23rd from 9:00 a.m. - 12:00 p.m. at the Willey Cultural Center located at 140 Fifth Street. IX. OLD BUSINESS A. Budget Input for Commission Related Items for Upcoming Budget Cycle 1. Staff Report: Adam Henig, Recreation Manager 2. Public Comment 3. Possible Action: Receive report and provide recommendations to Budget Manager Bryce Atkins. Henig referred the commissioners to page 12 of the agenda packet and stated this item was previously discussed at the November 27, 2018 meeting. Budget manager Bryce Atkins is asking for additional input on budget items related to their commission. Commissioner Wexler asked for clarity on the two undeveloped park sites. Bentson referred the question to Parks Supervisor Headley who stated the first site is a 5 acre site located at Santa Teresa Bridge and Uvas Creek and 3rd Street. The other site is located at Farrel and Wren located on the north side of town; both parks will serve their neighborhood and be part of the park system master plan. Bentson asked if the empty lot adjacent to the Forest Steet Park will be purchased by the City and suggested it be added to the budget. Headley stated they are waiting for capital funding. Wexler is in agreement to add the Forest Street Park Acquisition to the budget list and she suggested that staff look into Proposition 68 (the Parks, Environment, and Water Bond) for additional funding as it becomes available. Page 4 of 6 Public Comment open. Public member Zachary Hilton (Chair of the Bicycle Pedestrian Commission) was called to speak. He stated that both commissions share numerous budget items together. The Bicycle Pedestrian Committee will meet on February 26, 2018 to discuss work plan and goals. Public Comment closed. Henig will forward final list to Budget Manager Atkins. B. Parks and Recreation Commission 2018 Work Pan 1. Staff Report: Adam Henig, Recreation Manager 2. Public Comment 3. Possible Action: Receive report and update the Work Plan Henig referred the commissioners to the work plan on page 13; he stated under the Enhance park safety, a third city, Hollister, can be added (courtesy of Bentson) among the list of agencies who have shared their best practices for park safety. Bentson suggested Henig forward the email to the Commissioners. Report was received and the work plan was updated. C. Fiscal Year 2019 Training Budget Expenditures 1. Staff Report: Adam Henig, Recreation Manager 2. Public Comment 3. Possible Action: Receive an update on commission budget and motion to approve allocation of funds for commission related training. Henig referred commissioners to page 14 in the agenda packet. Henig stated an amount of $40.69 has been spent this past fiscal year. He asked the commissioners if they would like any additional training and/or conference. Marcos Gonzalez will like business cards. Wexler asked for clarification on the $1,000.00 budget. Henig stated the $1,000.00 budget is allocated for the time period of July 1, 2018 - June 30, 2019; the dollar amount will not carry over. Page 5 of 6 Bentson stated the cost of an upcoming conference, California Parks & Recreation Society held in Sacramento, CA has a cost $490.00 for registration. Hotel accommodation is approximately $200.00. She asked if another commissioner was interested in attending. Bentson also expressed interest in attending a half-day workshop for commissioners. Motion to approve the allocation of funds to $750.00 for the conference was moved by Puente; seconded by Berry. Motioned pass with a vote of 5-0-0. D. Street Tree Brouchure and Tree City USA update Headley stated there is no change to the Street Tree Brochure and Tree City USA update. X. DEPARTMENT UPDATES A. Recreation Department Report 1. Staff Report: Adam Henig, Recreation Manager 2. Public Comment 3. Possible Action: Receive report. Henig provided a report (see attached report) Bentson would like Henig to provide her advance notice of upcoming dances for the Adaptive program. B. Parks Report 1. Staff Report: Bill Headley, Parks Supervisor 2. Public Comment 3. Possible Action: Receive report. Headley referred commissioners to page 18 of the packet. XI. COMMISSIONER PARK REPORTS & COMMENTS Park Assignments Commissioner Puente: San Ysidro Park-welding repair done at tennis court, light pole cover issue; Las Animas Park and Christmas Hill Park need more chips for the kids play area. Chair Bentson: Christmas Hill Park - tree vandalism; Del Rey Park- everything looked fine, but park was flooded due to recent rain; Cydney Casper Park-tree replacement Page 6 of 6 Commissioner Berry: Carriage Hills Park-two young teenagers were playing at the basketball court in the evening; Sunrise and Los Arroyos Park looks fine The following parks were assigned to the newest appointed commissioners. Las Animas Park -Gonzalez Miller Park - Graham Rainbow- Graham Hecker Pass - Wexler XII. GENERAL PLAN ADVISORY COMMITTEE (GPAC) Bentson spoke with Senior Planner Ketchum. Pending an EIR, and the City Council study session the previous night, the next meeting will likely be in March. A general plan is not expected to be approved until the end of 2020 XIII. STAFF COMMENTS Henig informed the commissioner that the next meeting of February 19 will be held at the Police Department Community Room. Bentson mentioned that the 3rd meeting of February may be an issue due to the holiday and closure of schools. She suggested to move the meeting to the 26th of February, but the rest of the commission was able to make it and so the date stood. XIV. ADJOURNMENT Chair Bentson adjourned the meeting at 7:10p.m. XV. NEXT MONTH AGENDA ITEMS Submission Deadline: Tuesday, February 12, 2019, at 12:00 p.m. XVI. FUTURE MEETINGS February 12, 2019 at 6:00 P.M. The next regular meeting of the Parks and Recreation Commission will be February 19, 2019 at 6:00 p.m. at Police Department Community Room located at 7301 Hanna Street, Gilroy, CA. Chair Bentson adjourned the meeting at 7:10 p.m. Zinnia Navarro