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09/17/2019 Parks and Recreation Commission Regular Meeting Adopted 10/15/2019 CITY OF GILROY PARKS AND RECREATION COMMISSION REGULAR MEETING SEPTEMBER 17, 2019 6:00 p.m. Recreation Conference Room 7351 Rosanna Street Gilroy, CA 95020 MINUTES Page 1 of 6 I. CALL TO ORDER The regular meeting of the Parks and Recreation Commission was called to order by Chair Bentson at 6:00 p.m. II. ROLL CALL ROLL CALL Present: Chair Patricia Bentson, Vice Chair Ermelindo Puente, Commissioner Terrie Berry, Commissioner Theresa Graham, Commissioner Marcos Gonzalez, Commissioner Robert Miller, and Commissioner Michelle Wexler. Staff present: Recreation Manager Adam Henig, and Parks Supervisor Bill Headley. III. FLAG SALUTE Vice Chair Puente led the pledge of allegiance. IV. SECRETARY'S REPORT The packet was posted on the City's website on September 12, 2019 at 12:00 p.m. V. APPROVAL OF MINUTES Motion was made by Commissioner Berry; seconded by Vice Chair Puente and carried with a vote to approve the July 16, 2019 minutes with a vote of 7-0-0. VI. APPROVAL OF AGENDA Motion was made by Commissioner Gonzalez; seconded by Vice Chair Puente and carried with a vote to approve the agenda as written with a vote 7-0-0. VII. INTRODUCTIONS None VIII. AWARDS/RECOGNITIONS Page 2 of 6 None IX. NEW BUSINESS A. Parks and Recreation Commission Participate in Fundraising Raffle for Youth Scholarship Fund Recreation Manager Adam Henig said the Breakfast with Santa event held at the Senior Center is a great opportunity to have a raffle to raise funds for the youth scholarship program. The commissioners also suggested the Kids Triathlon event as another event opportunity. Commissioners discussed ideas for the youth scholarship fundraiser such as donating a gift basket, obtain gift certificates from local restaurants, and raffle a summer swim pass from the Aquatic Center and tickets to Gilroy Gardens. Commissioner Graham provided a Pilates gift certificate. A popular raffle item in the past has been the one-day hopper tickets for Disneyland; Chair Bentson distributed the new eligibility requirement guidelines from the Disney Company. Graham and Commissioner Wexler will work together on applying and submitting the required documents to the Disney Company. Motion was made by Commissioner Berry; seconded by Commissioner Miller and carried with a vote to approve organizing a raffle to benefit the youth scholarship fund with a vote of 7-0-0. B. Parks and Recreation Staff Appreciation Breakfast by Parks and Recreation Commission Henig explained in the past, the Park and Recreation Commission has hosted the Annual Appreciation Brunch for the City’s parks and recreation staff as an opportunity for the commissioners to thank staff. Last year it was held in Recreation Conference Room; it is proposed this year it will be held at the Corporation Yard. The commissioners proposed to hold the Annual Appreciation Brunch on Thursday, October 10, 2019 from 9:00 a.m. to 10:30 a.m. Commissioners signed up for a variety of items to bring to the breakfast appreciation event. A motion was made by Vice Chair Puente to host the Annual Appreciation Brunch on October 10, 2019; seconded by Commissioner Gonzalez and carried with a vote to approve hosting a staff appreciation breakfast with a vote of 7-0-0. C. PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA None X. OLD BUSINESS A. 2019 Parks and Recreation Commission Work Plan Page 3 of 6 Henig referred commissioners to the 2019 Parks and Recreation Commission Work Plan with an update on a couple of work plan items in bold. The Commission has raised $1,350 for the Recreation Department Youth Scholarship; the directional signage has been pushed out to late fall/early winter. Wexler asked if the signs were going to be in English and Spanish; Headley stated the signage will have directional images. Bentson stated PRC will host the California Association of Parks and Recreation Commissioners and Board Members (CAPRCBM) in Gilroy on October 12, 2019. Wexler stated the Grant Application for Proposition 68 funding was submitted on August 4, 2019 and staff is waiting for a response. B. Fiscal Year 2020 Training Budget Expenditures Henig stated City Council voted to approve $1,000 for commissioners to spend on training for the new fiscal year. As of today, nothing has been spent by the commission. Bentson stated there is training available through the California Association of Parks and Recreation Commissioners and Board Members (CAPRCBM) located in Mammoth Lake the month of October. Bentson also stated there is training in March at the CPRS conference in Long Beach. To keep cost down, day passes are available. Henig will look into cost and share with commissioners. Wexler offered to share information to the commissioners regarding webinars she attends through the County of Santa Clara . XI. DEPARTMENT UPDATES A. Recreation Department Updates Page 4 of 6 Henig referred commissioners to packet page #17-18 with Recreation Department Updates that included the Department’s role during the Garlic Festival Incident. Rehearsals are under way for the Peter Pan, Jr. production, which will run November 8-17 at Gilroy High School Theater. The Recreation Department is in the midst of implementing new software, CivicRec, which is scheduled to go live in December 2019 with a hard launch occurring in March 2020, coinciding with the release of the summer guide. Recreation staff is finalizing its agreement with consultants to identify recreation trends and conduct a facility needs assessment; and make recommendation for optimal space use. A final report and presentation to City Council will be in June 2020. The Gilroy Tennis Club funded a $21,000 project resurfacing the tennis courts at Las Animas Veterans Park tennis courts. Bentson suggested we provide recognition to the Gilroy Tennis Club at our next meeting. Henig will reach out to the Tennis club and invite them to our regular Parks & Recreation Commission meeting scheduled October 15, 2019. B. Status of City Parks Parks Supervisor Headley referred commissioners to packet pages #19-23 which included a report to commission, Parks/City Incident Reports, Park Capital Projects and Maintenance Highlights since July 5, 2019 up through August 30, 2019. Commissioner Graham inquired about the trail markers to Hecker Pass and asked who’s responsible in repaving the trail. She stated the walking trail is being utilized by many members of the community, however, it’s in poor condition with many pot holes. Headley stated the City of Gilroy owns the pavement from the Sports Park to Santa Teresa and will reach out to engineering staff to find out the answer and report back to the Parks & Recreation Commission. Commissioners recognized the Streets and Parks staff members for their outstanding job and assistance pertaining to the Garlic Festival Incident. XII. COMMISSIONER PARK REPORTS & COMMENTS Park Assignments Pat Bentson: Christmas Hill Park - The park was closed for an extended amount of time due to the Garlic Festival Incident. Bentson attended the reopening on September 3, 2019. There is a large amount of cracked cement througho ut the park’s pedestrian pathways. The rubberized ramps that go into the children’s play area have cracks. Cydney Casper - Nothing to report. Del Rey Park- Nothing to report except to say it’s actively busy with the student in the nearby school. Page 5 of 6 Terrie Berry: Carriage Hills Park- Nothing to report. On October 1, 2019, the Senior Center will be handing out Root Beer Floats In honor of International Day of Older Persons. Marcos Gonzalez: Las Animas Veterans Park- Nothing to report except to say thank you for their hard work at Christmas Hill Park. Theresa Graham: Miller Park- In the month of July, was initially concerned with numerous dead spots in the grass area but noticed the grass was vibrant in August. Noticed an increase of homeless population at the park throughout the day. Rainbow Park - The bushes were hedged too short exposing a lot of dead brown branches. Ermelindo Puente: Butcher Park- Nothing to report. Forest Street Park-The tree on the north side is blocking the light due to not being trimmed. There are two boxes that have a huge hole. Headley stated it’s a backflow cover. The light located at the corner by the alley hasn’t been replaced. Although it’s not a park element, Headley stated he can ask the engineering department. Renz Park-Nothing to report. San Ysidro Park - Graffiti on the picnic tables. The portable bathroom is leaking. The fountain on the north side is working but there is stagnant water at the base. Michelle Wexler: Hecker Pass Park- She noticed dead plants and reported it. Robert Miller: El Roble Park - The tennis courts are being utilized although he noticed a net was missing. Gilroy Sports Park- The water fountain by the levee and ball field isn’t working. Noticed there are lots cracks on the rubber portion of the playground. XIII. GENERAL PLANNING ADVISORY COMMITTEE Commissioner Graham provided an update on the General Plan Advisory meeting she attended. XIV. STAFF COMMENTS None. Page 6 of 6 XV. NEXT MONTH AGENDA ITEMS The next regular meeting is scheduled October 15, 2019; the deadline for agenda items is October 8, 2019. XVI. FUTURE MEETINGS October 15, 2019 at 6:00 P.M. The next regular Parks and Recreation meeting will be October 15, 2019 at 6:00 p.m. in City Councils Chamber. XVII. ADJOURNMENT Chair Bentson adjourned the meeting at 8:10 p.m. Zinnia Navarro Recording Secretary Recreation Department