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10/06/2016 Planning Commission Regular Meeting Adopted 11/03/2016DRAFT I. PLEDGE OF ALLEGIANCE Chair Rodriguez called the meeting to order at 6:30 p.m. and led the pledge of allegiance. II. REPORT ON POSTING THE AGENDA AND ROLL CALL Zinnia Navarro reported the agenda was posted on Friday, September 30, 2016 at 10:50 am Present: Commissioner Steve Ashford; Commissioner Tom Fischer; Vice Chair Paul Kloecker; Commissioner Kai Lai; Chair Sue Rodriguez; Commissioner Richard Gullen Recuse: Commissioner Steve Ashford and Commissioner Kai Lai Absent/Excused: Commissioner Rebeca Armendariz Staff Present: Zinnia Navarro, Office Assistant I; Assistant City Attorney Jolie Houston; Interim Planning Manager Rebecca Tolentino, Planner Melissa Durkin III. APPROVAL OF MINUTES A. August 18, 2016 Motion on item III.A. Motion to approve minutes of August 18, 2016 Moved by Commissioner Fischer, second by Commissioner Ashford Vote: Motion carried 6-0. IV. PRESENTATION BY MEMBERS OF THE PUBLIC (Three-minute time limit). V. PUBLIC HEARINGS A. V 16-02 (variance) requests exceptions to Gilroy City Code section 30.19.20 (c) (2) to permit a setback exceeding 10 feet at the side yard property line (not adjacent to a street) and a front building height less than 25 feet, and from Gilroy City Code section 30.34.30 (a) (1) to permit a six-foot high fence to be located less than 26 feet from the face of curb.  The project is located at 111 Lewis Street, APN 841-04-029, and is commonly known as The Cannery at Lewis Street.  The City  Council adopted a negative declaration and mitigation monitoring program for this project with the approval of tentative map application TM 05-03. These mitigation measures will be applied to the apartment development.  The current  variance request is exempt under Section 15305, Minor Alterations in Land Use DRAFT Limitations.  Application filed by Meta Housing Corporation c/o Chris Maffris. Both Commissioner Ashford, and Commissioner Lai had to recluse themselves from hearing Public Hearing V.A. (V 16-02) as they own/share an interest in property within 500 feet of the said project. Planner II Durkin provided a presentation on the variance request for project known as The Cannery located at 111 Lewis Street. Commissioner Gullen asked for clarification on the Art Panels and fence. Planner II Durkin stated the recreational and landscaping area will have three pieces of art with a focal point within the open-view fence making it visible to the public Commissioner Tom Fischer asked if the height variance occurs on Lewis Street or on both streets; he also asked if there will be articulation on Genaro Planner II Durkin stated it occurs on Lewis Street. The 25 height variance stated it’s only required on the front property line. Chair Rodriguez opened the public hearing for public comments. Chris Maffris, thanked the commissioners for their consideration on the variances and staff members for all of their work. Chair Rodriguez closed the public hearing for public comments. Disclosure of Ex-Parte Communications: None Motion on item V.A Motion: to approve V 16-02 with all three variances as recommend by staff Moved by Commissioner Tom Fischer, second by Vice Chair Paul Kloecker. Motion: Approve Motion to approve V 16-02 with all three variances as recommended. Moved by , no second required. Vote: Motion carried 4-0. Yes: Commissioner Richard Gullen; Commissioner Tom Fischer; Vice Chair Paul Kloecker; Chair Sue Rodriguez Abstain: Commissioner Steve Ashford; Commissioner Kai Lai Absent: Commissioner Rebeca Armendariz; VI. OLD BUSINESS:  None VII. NEW BUSINESS: None DRAFT VIII. CORRESPONDENCE:  None IX. INFORMATIONAL ITEMS: A. Current Planning Projects B. Planning Staff Approvals X. PRESENTATIONS BY MEMBERS OF THE PLANNING COMMISSION: None. XI. ORAL REPORTS BY COMMISSION MEMBERS: A. City Council Meetings of August 15, September 12, and October 3, 2016: Commissioner Ashford stated they will be a pancake breakfast on Saturday, October 15, 2016 from 8 a.m. to 10 a.m. in front of 7500 Monterey Street (Ashford’s Heirlooms) with the mayor candidates. Commissioner Ashford provided a brief summary on the August 15, 2016 meeting, he attended. A fundraiser was held for the Red Barn raising $22,000.00, matched by a $20,000.00 grant. The roof is ready to be installed. Commissioner Armendariz was absent therefore, no discussion was made on the September 12, 2016, meeting. Commissioner Lai provided a brief summary on the October 3, 2016 meeting, he attended. B. Housing Advisory Committee: Commissioner Gullen Commissioner Gullen stated there was no meeting. C. Historic Heritage Committee: Commissioner Ashford Commissioner Ashford stated there was no meeting D. Arts & Culture Commission: Vice Chair Kloecker Vice Chair Kloecker provided a brief summary on the Arts & Culture Commission meeting, he attended. E. South County Joint Planning Advisory Committee: Commissioner Kloecker DRAFT Commissioner Kloecker stated there was no meeting F. Street Naming Committee: Commissioner Kai Lai Commissioner Lai stated there was no meeting G. Development Standards Task Force: Commissioner Fischer and Vice Chair Kloecker Commissioner Fischer and Vice Chair Kloecker stated there was no meeting H. General Plan Advisory Committee: Commissioner Fischer Commissioner Fischer stated there was no meeting I. High Speed Rail Advisory Committee: Commissioner Fischer Commissioner Fischer stated there was no meeting XII. PLANNING DIVISION MANAGER REPORT: Interim Planning Manager Tolentino shared with the commissioners that City Council recognized the month of October as Planning month through a presentation of a resolution and acknowledging the City Planners and Planning Commission for their hard work. Interim Planning Manager Tolentino asked commissioners to provide a one week notice via email to both she and Office Assistant, Zinnia Navarro on future agenda items that provide a conflict for the Commissioners or if they are unable to attend the Planning Commission meetings. XIII. ASSISTANT CITY ATTORNEY REPORT: No Report. However, Assistant City Attorney Houston reiterated to the Commissioners if they believe an item on future agendas provide a conflict or have questions, to contact Interim Planning Manager Tolentino or herself for clarification. DRAFT XIV. PLANNING COMMISSION CHAIR REPORT: No Update. V.  ADJOURNMENT to the next set date of The Regular Meeting of November 3, 2016 at 6:30 p.m.