01/09/2023 Youth Commission Regular Agenda Packet (2)CITY OF GILROY
AGENDA
REGULAR MEETING | 6:00 PM
MONDAY, JANUARY 9, 2023
GILROY SENIOR CENTER
7371 HANNA STREET
GILROY, CA 95020
In compliance with the Americans with Disabilities Act, the City will make
reasonable arrangements to ensure accessibility to this meeting. If you need
special assistance to participate in this meeting, please contact the Recreation
Division at least 72 hours prior to the meeting at (408) 846-0460 or
rec@cityofgilroy.org to help ensure that reasonable arrangements can be
m ade.
Materials related to an item on this agenda submitted to the City of Gilroy Youth Commission after distribution of
the agenda packet are available with the agenda packet on the City website at www.cityofgilroy.org subject to
Staff’s ability to post the documents before the meeting.
KNOW YOUR RIGHTS UNDER THE GILROY OPEN GOVERNMENT ORDINANCE
Government's duty is to serve the public, reaching its decisions in full view of the public.
Commissions, task forces, councils and other agencies of the City exist to conduct the
people's business. This ordinance assures that deliberations are conducted before the
people and that City operations are open to the people's review.
FOR MORE INFORMATION ON YOUR RIGHTS UNDER THE OPEN GOVERNMENT ORDINANCE, TO
RECEIVE A FREE COPY OF THE ORDINANCE OR TO REPORT A VIOLATION OF THE ORDINANCE,
CONTACT THE OPEN GOVERNMENT COMMISSION STAFF AT (408) 846-0204
PUBLIC COMMENT GUIDELINES:
During the PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA portion of the meeting, each
person wishing to speak should prepare a presentation of not more than three (3) minutes. Persons
wishing to address the Commission are requested, but not required, to complete a Speaker’s Card at
the entrances. Completion of this speaker’s card is voluntary. All persons may attend this meeting and
speak, regardless if a card is completed or not. Speaker’s slips should be submitted to the Secretary
BEFORE this meeting portion begins. Anyone wishing to address the Commission on any other item
on this AGENDA is requested, but not required, to fill out a speaker’s slip and submit it to the
Secretary BEFORE the Commission takes action on the item.
Materials related to an item on this agenda submitted to the City of Gilroy Youth Commission after
distribution of the agenda packet are available for public inspection with the agenda packet in the
Recreation Division at Senior Center, 7371 Hanna Street, during normal business hours. These
materials are also available with the agenda packet on the City website at www.cityofgilroy.org.
The agenda for this regular meeting is as follows:
1. CALL TO ORDER
January 10, 2023 6:00 PM Youth Commission Youth Page 1 of 2
Commission Agenda
2. FLAG SALUTE
3. ROLL CALL
4. SECRETARY'S REPORT
5. APPROVAL OF MINUTES
5.1. December 12, 2022
6 APPROVAL OF AGENDA
6.1. Monday, January 9, 2023
7 AWARDS/RECOGNITIONS
8. INTRODUCTIONS
9. PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA
10. NEW BUSINESS
11. OLD BUSINESS
11.1. Updated 2022-2023 Youth Commission Work Plan.
12. COMMITTEE REPORTS NONE
13. AGENDA ITEMS FOR NEXT MEETING
14. STAFF/COMMISSIONER COMMENTS
15. FUTURE MEETINGS
The next regular meeting of the Youth Commission will be held Monday, February 13,
2023 at the Gilroy Senior Center in Classroom 1, 7371 Hanna Street, Gilroy, CA 95020.
16. ADJOURNMENT
Youth Commission Youth Commission
Page 2 of 2 Agenda
January 10, 2023 6:00 PM
Page 3 of 3
CITY OF GILROY
YOUTH COMMISSION
REGULAR MEETING
DECEMBER 12, 2022
6:00 p.m.
Gilroy Senior Center
7371 Hanna Street
Gilroy, CA 95020
MINUTES
I. CALL TO ORDER – 6:04 p.m.
II. FLAG SALUTE
III. ROLL CALL
Attendee Name Title Status
Lavender Hwang Chair Present
Winston James Vice Chair Present
James Dihn Commissioner Present (6:07pm)
Aiden Francis Commissioner Present
Sophie Gong Commissioner Present
Isaac Hwang Commissioner Present
Alfred James Commissioner Present
Ezequiel Lopez Commissioner Present
Alexis Miller Commissioner Present
Destiney Saldate Commissioner Absent
IV. SECRETARY'S REPORT
The Youth Commission meeting packet and agenda was posted online and
at the City Hall kiosk on Friday, December 9, 2022 at 12:00 p.m.
V. APPROVAL OF MINUTES
A. November 14, 2022 – Commissioner W. James motioned to approve.
Commissioner Lopez seconded. Motion passed 8-0-0.
VI. APPROVAL OF AGENDA
Monday, December 12, 2022 – Commissioner Miller motioned to approve.
Commissioner W. James seconded. Motion passed 9-0-0.
Page 3 of 3
VII. AWARDS/RECOGNITIONS
None.
VIII. INTRODUCTIONS - Cindy McCormick, Customer Service Manager and Bryce
Atkins, Assistant to the City Manager, introduced themselves.
IX. PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA - none
X. NEW BUSINESS
A. City of Gilroy Housing Element Update – McCormick presented a report
as described in the memo enclosed in the packet. Commissioner I. Hwang
asked about how the housing report relates to the youth commission and about
RHNA. Chair Hwang asked how the Commission could support the housing
element. McCormick suggested the Commissioners take the survey that was
sent to them prior to the meeting. Vice Chair James motioned to approve the
Commission take the survey. Lopez seconded. Motion passed 9-0-0.
XI. OLD BUSINESS
A. Finalize the details of the Holiday Posada Event – Commissioners are
expected to arrive at 1:30pm for setup. Miller will be unable to attend.
Francis will arrive at around 3pm. Supplies will be provided by staff liaison
Bautista. Commissioners are expected to wear their Youth Commission
apparel and dress warmly. Francis motioned to approve plan. I. Hwang
seconded. Motion passed 9-0-0.
B. Complete the 2022-2023 Youth Commission Work Plan – Holiday Parade
was cancelled; Chair Hwang motioned for Commission to support at the Day
of the Child event. Motion passed 9-0-0; Royal Red Carpet event needs
outreach, activities, and food/drinks. Should there be fundraising? What’s the
budget? Subcommittee? These items should be discussed at the next
meeting; Career Fair has been changed to OpportuniTEEN. Commission will
check to see if event can be held at Library. Focus will be on part-time jobs,
internships, and volunteering; Presentation to City Council will be in May.
XII. COMMITTEE REPORTS
None.
XIII. AGENDA ITEMS FOR NEXT MEETING – None.
XIV. STAFF COMMENTS
A reminder to arrive at the Holiday Posada event on 12/17/2022 at 1:30 p.m.
Atkins mentioned that the City Council will be discussing Commissions during
its January 28 Strategic Planning meeting.
XV. FUTURE MEETINGS – next meeting in January 9, 2023.
Page 3 of 3
XVI. ADJOURNMENT – 7:20pm.
AH
Adam Henig
Commission Secretary
City of Gilroy
STAFF REPORT
Agenda Item Title: Updated 2022-2023 Youth Commission Work Plan.
Meeting Date: January 9, 2023
From: Vince Bautista, Recreation Coordinator
Department: Recreation
Submitted By: Adam Henig, Recreation Manager
Prepared By: Vince Bautista, Recreation Coordinator
Ensure Neighborhood Equity from City Services STRATEGIC PLAN GOALS Promote Economic Development Activities
RECOMMENDATION
Receive and comment on the updated 2022-2023 Youth Commission work plan.
EXECUTIVE SUMMARY
None.
BACKGROUND
The Youth Commission adopted its 2022-2023 Work Plan on Monday, October 10, 2022.
The Work Plan will be reviewed and updated at each meeting.
ANALYSIS
None
ALTERNATIVES
None
FISCAL IMPACT/FUNDING SOURCE
None
Updated 2022-2023 Youth Commission Work Plan.
PUBLIC OUTREACH
None
NEXT STEPS
None
Attachments:
1. Updated 2022-2023 Youth Commission Work Plan
City Council Meeting City of Gilroy Page 2 of 2
January 9, 2023
Project Name Work
Lead
Commissioner/
Staff
Date Time Status
Holiday Parade Participate in the Gilroy Holiday
Parade. 5 commissioners 12/3/2022
Check in at 3:45pm
Event starts at
5:00pm
Parade was cancelled due to
rain.
Holiday Posada Event Participate in the Holiday Posada
event held at San Ysidro Park. 7 attended 12/17/2022 Check in at 1:30pm.
Event starts at 3-8pm
GYC hosted an arts and
crafts/face painting booth.
Served 300 youth.
Kids Discovery Art/Day of the
Child
The commission will be ask if they
would like to participate in the
KDA/Day of the Child Event
All commissioners
End of
April/Beginning
of May
Afternoon/Early
evening event
Need to confirm event details
to determine Youth
Commission's role.
Royal Red Carpet Face paint, wands, color pages,
hair, nails, games, and snacks. All commissioners Month of April-
April 22, 2023? Morning event
Commissioners need to
finalize day, time, and
location. Also, need to form
subcommittees.
OpportuniTEEN Fair
Meet and greet residents at special
events in the City; inform residents
about the Commission & parks and
recreation
All commissioners Month of May TBD
Library is possible location
(need confirmation). Discuss
possible vendors, activities,
and other details.
City Council Presentation in
May 2023.
Prepare a PowerPoint presentation
to City Council. All commissioners Early month of
May 6:00 p.m. Waiting to confirm date with
City Clerk
Other discussions
Promotion of recreational activities
Hack-a-thon/support Partner with agencies
Vaping and drinking Fundraisers
Mental health issues Diversity and inclusion
Coping mechanisms
Surveys in the community
Educating youth on social issues
Events/Ideas held in the past
Mental health convention Send out care packages to seniors.
Host other commissions Youth sports clinic
Diversity talent show/culture Fun fest/Fun run
Adult classes Earth day/Scavenger hunt
Assist people to pre-register Social wellness game night
Support Senior Center dance College workshop
Breakfast with Santa Tournament
Movie night