03/27/2023 Arts and Culture Commission Special Meeting Adopted 04/11/2023Page 1 of 4
City of Gilroy
Arts and Culture Special Meeting Minutes
Monday, March 27, 2023 | 6:30 PM
1.CALL TO ORDER
The meeting was called to order at 6:30 p.m.
2.ROLL CALL
Attendance Attendee Name
Present Camille McCormack, Commissioner
Sandra Ramirez, Commissioner
Melanie Reynisson, Chair
Ruben Dario Villa, Vice Chair
Absent Alexandra Perdew, Commissioner
Adilene Moreno, Commissioner
3.APPROVAL OF MINUTES
3.1.Approval of Minutes from the February 14, 2023 regular meeting.
RESULT: Pass
MOVER: Sandra Ramirez, Vice Chair
SECONDER: Ruben Dario Villa, Commissioner
AYES: Commissioners McCormack, Ramirez, Reynisson, Villa
ABSENT: Commissioners Perdew and Moreno
4.APPROVAL OF AGENDA
RESULT: Pass
MOVER: Sandra Ramirez, Commissioner
SECONDER: Camille McCormack, Commissioner
AYES: Commissioners McCormack, Ramirez, Reynisson, Villa
ABSENT: Commissioners Perdew and Moreno
5.SECRETARY'S REPORT
The Arts and Culture Commission Agenda was posted online and posted in the City Hall
Public Poster Board on March 23, 2023 at 2:57 PM.
6.FUTURE AGENDA ITEMS
None.
7.PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA
None.
8.OLD BUSINESS
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Regular Meeting Minutes
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8.1.Development of the Arts and Culture Commission Workplan for Fiscal
Years 2024 and 2025.
1. Staff Report: Bryce Atkins, Assistant to the City Administrator
2. Public Comment
3. Possible Action:
Adopt a Commission Workplan for Fiscal Years 2023-24 and 2024-25.
Atkins gave a brief update, and the Commissioners commenced discussion
about possible workplan items. At 6:45 PM, Commissioner McCormack left the
meeting, and the remaining commissioners took a break.
At 7:14 PM, Commissioner Perdew joined the meeting, re-establishing a
quorum.
ROLL CALL
Attendance Attendee Name
Present Alexandra Perdew, Commissioner
Sandra Ramirez, Commissioner
Melanie Reynisson, Chair
Ruben Dario Villa, Vice Chair
Absent Camille McCormack, Commissioner
Adilene Moreno, Commissioner
The Commission continued discussion regarding the next two-year workplan,
including discussion of funding the workplan and other options for work that
could be done. A motion was made by Chair Reynisson, seconded by
Commissioner Ramirez to establish the below workplan items for the Arts and
Culture Commission; approved unanimously.
Workplan:
1. Have a booth present and participate in at least two community events.
2. Collaborate with GUSD on a potential pilot program to get art into the
middle and elementary schools to provide an art program for the
elementary and middle schools.
3. Grantmaking program, expanding upon the previous program, including
the following areas:
(a) Grants for events with ACC themes.
(b) Art Camps or grants to camps.
(c) Public Art installations and/or shareable public art.
(d) Travelling or temp exhibits.
(e) Multicultural festival or event.
4. Hosting or facilitating a community cultural event.
5. Fundraising.
8.2.Commission Annual Training Requests
1. Staff Report: Bryce Atkins, Assistant to the City Administrator
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Regular Meeting Minutes
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2. Public Comment
3. Possible Action:
Atkins provided a brief report and the Commission commenced discussions. The
Commission determined to request the following training:
•Fundraising – dos and don’ts and how to best approach fundraising
•How to engage the public –social media posts, timelines, communications
training
•Training on roles, best practices, and how to be a commission
•How to create a master plan for the arts from scratch.
A motion was made by Commissioner Perdew, seconded by Commissioner
Ramirez to make the above training requests; unanimously approved.
8.3.Arts and Culture Commission Fiscal Year 2024 and Fiscal Year 2025
Budget Requests
1. Staff Report: Bryce Atkins, Assistant to the City Administrator
2. Public Comment
3. Possible Action:
Atkins provided a brief report and the Commission discussed a budget request
for $10,000 for the grantmaking program included in the proposed workplan. A
motion was made by Vice Chair Villa, seconded by Commissioner Ramirez to
request $10,000 for grantmaking; unanimously approved.
8.4.2019 Boards, Commissions and Committees Handbook Update
1. Staff Report: Bryce Atkins, Assistant to the City Administrator
2. Public Comment
3. Possible Action:
Atkins provided a brief report and the Commission commenced a very brief
discussion. The Commission determined to table this item due to the late hour. A
motion was made by Chair Reynisson, seconded by Commissioner Perdew;
unanimously approved.
9.NEW BUSINESS
9.1.Approval of the Bench Plaque Inscription in Memory of Maria Yepez.
1. Staff Report: Bryce Atkins, Assistant to the City Administrator
2. Public Comment
3. Possible Action:
Review and approve inscription for bench plaque in memory of Maria Yepez.
Atkins gave a brief report, and the Commissioners reviewed the plaque
application. With a correction to the date in the staff report, a motion was made
by Chair Reynisson, seconded by Commissioner Ramirez to approve the plaque
inscription; unanimously approved.
10.COMMISSION COMMENTS
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None.
11.STAFF COMMENTS
None.
12.ADJOURNMENT
The meeting adjourned at 8:37 PM
_________________________
Bryce Atkins, Assistant to the City Administrator
Recording Secretary