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07/18/2023 Parks and Recreation Commission Regular Agenda Packet July 18, 2023 | 6:00 PM Page 1 of 2 Parks and Recreation Commission Regular Meeting Agenda CITY OF GILROY PARKS AND RECREATION COMMISSION REGULAR MEETING AGENDA TUESDAY, JULY 18, 2023 | 6:00 PM CITY COUNCIL CHAMBERS, CITY HALL 7351 ROSANNA STREET, GILROY, CA 95020 Chair: Luis Ramirez Vice Chair: Patricia Bentson Commissioners: Terence Fugazzi, Theresa Graham, Ermelindo Puente, Vince Sasso Adam Henig, Staff Liaison In compliance with the Americans with Disabilities Act, the City will make reasonable arrangements to ensure accessibility to this meeting. If you need special assistance to participate in this meeting, please contact the City Clerk’s Office at least 72 hours prior to the meeting at (408) 846-0204 or cityclerk@cityofgilroy.org to help ensure that reasonable arrangements can be made. Materials related to an item on this agenda submitted to the City of Gilroy Parks and Recreation Commission after distribution of the agenda packet are available with the agenda packet on the City website at www.cityofgilroy.org subject to Staff’s ability to post the documents before the meeting. KNOW YOUR RIGHTS UNDER THE GILROY OPEN GOVERNMENT ORDINANCE Government's duty is to serve the public, reaching its decisions in full view of the public. Commissions, task forces, councils and other agencies of the City exist to conduct the people's business. This ordinance assures that deliberations are conducted before the people and that City operations are open to the people's review. FOR MORE INFORMATION ON YOUR RIGHTS UNDER THE OPEN GOVERNMENT ORDINANCE, TO RECEIVE A FREE COPY OF THE ORDINANCE OR TO REPORT A VIOLATION OF THE ORDINANCE, CONTACT THE OPEN GOVERNMENT COMMISSION STAFF AT (408) 846-0204 PUBLIC COMMENT GUIDELINES: During the PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA portion of the meeting, each person wishing to speak should prepare a presentation of not more than three (3) minutes. Persons wishing to address the Commission are requested, but not required, to complete a Speaker’s Card located at the entrances. Completion of this speaker’s card is voluntary. All persons may attend this meeting and speak, regardless if a card is completed or not. Speaker’s slips should be submitted to the Secretary BEFORE this portion of the meeting begins. Anyone wishing to address the Commission on any other item on this AGENDA is requested, but not required, to fill out a speaker’s slip as well and submit it to the Secretary BEFORE the Commission takes action on the item. The agenda for this regular meeting is as follows: Parks and Recreation Commission Regular Meeting Agenda Page 2 of 2 July 18, 2023 | 6:00 PM 1. CALL TO ORDER 2. ROLL CALL 3. FLAG SALUTE 4. SECRETARY'S REPORT 5. APPROVAL OF MINUTES 5.1. June 20, 2023 6. APPROVAL OF AGENDA 7. INTRODUCTIONS 8. PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA 9. NEW BUSINESS 9.1. Review of Commissioner Responsibilities and Role 1. Staff Report: Adam Henig, Recreation Manager 2. Public Comment 3. Possible Action: Receive and comment on commissioner responsibilities and role. 10. OLD BUSINESS 10.1. Review of 2023 Parks & Recreation Commission Work Plan 1. Staff Report: Adam Henig, Recreation Manager 2. Public Comment 3. Possible Action: Receive and comment on the 2023 Parks and Recreation Commission Work Plan 11. DEPARTMENT UPDATES 11.1. Recreation Division Updates 12. BICYCLE & PEDESTRIAN ENCOURAGEMENT & EDUCATION 13. COMMISSIONER PARK REPORTS & COMMENTS 13.1. Bentson – Del Rey, Cydney Casper Fugazzi – Sunrise and Carriage Hills Graham – Hecker Pass, El Roble, Rainbow, Sports Park Puente – San Ysidro, Renz, Butcher, Farrell Ave. Ramirez – Miller, LAVP, Christmas Hill, Sports Park Sasso - Los Arroyos, Forest 14. STAFF COMMENTS 15. FUTURE COMMISSIONER INITIATED ITEMS 16. ADJOURNMENT Page 1 of 4 City of Gilroy Parks and Recreation Commission Regular Meeting Minutes Tuesday, June 20, 2023 | 6:00 PM 1.CALL TO ORDER Meeting was called to order by Chair Ramirez at 6:00 p.m. 2.ROLL CALL Attendance Attendee Name Present Ermelindo Puente, Commissioner Luis Ramirez, Chair Pat Bentson, Vice Chair Terence Fugazzi, Commissioner Vince Sasso, Commissioner Absent Theresa Graham, Commissioner 3.FLAG SALUTE 4.SECRETARY'S REPORT The Parks and Recreation Commission agenda was posted online and posted in the City Hall kiosk on June 15, 2023. 5.APPROVAL OF MINUTES 5.1.May 16, 2023 RESULT: Pass MOVER: Luis Ramirez, Chair SECONDER Ermelindo Puente, Commissioner AYES: Vice Chair Bentson, Commissioner Fugazzi, Commissioner Puente, Chair Ramirez, Commissioner Saso ABSENT: Commissioner Graham 6.APPROVAL OF AGENDA RESULT: Pass MOVER: Pat Bentson, Vice Chair SECONDER Ermelindo Puente, Commissioner AYES: Commissioner Bentson, Commissioner Fugazzi, Commissioner Puente, Chair Ramirez, Commissioner Saso ABSENT: Commissioner Graham 7.INTRODUCTIONS None. 8.PUBLIC COMMENT ON ITEMS NOT ON THE AGENDA Morgan Hill resident Terry Nemoff discussed the need for Gilroy to build more pickleball courts given the sport’s increased popularity in recent years. 9.NEW BUSINESS June 20, 2023 6:00 PM Page 2 of 4 Parks and Recreation Commission Regular Meeting Minutes 9.1.Proposed 2016 VTA Measure B Encouragement and Education for Fiscal Year 2024. As part of the funding requirements for the 2016 VTA Measure B Education and Encouragement Fund, the Commission needed to approve an annual list of proposed bicycle and pedestrian projects for fiscal year 2024. Henig explained how the projects slightly differed from the previous year. For example, the City wants to support more than just the Bike to Wherever Day; wants to support or create multiple events to encourage bicycle and pedestrian activities. There were questions about the background of the program and why these two projects were taken. Henig recommended the Commission support the proposed projects. RESULT: Pass MOVER: Luis Ramirez, Chair SECONDER Pat Bentson, Commissioner AYES: Commissioner Bentson, Commissioner Fugazzi, Commissioner Puente, Chair Ramirez, Commissioner Saso ABSENT: Commissioner Graham 10.OLD BUSINESS 10.1.Review of 2023 Parks & Recreation Commission Work Plan. Here are the following updates to the work plan: •Coffee in the Park – The committee, comprised of Chair Ramirez and Commissioner Puente, met with Staff Henig to discuss the details of the event. Since the meeting occurred one week before the scheduled date of June 24, it was agreed upon to postpone Coffee in the Park to Saturday, July 29. Everything else will stay the same—having a police officer present, translator, and event format. Also, the location will be in the Oaks/playground area. •Participate in Citywide events – Commissioners Puente, Saso, and Fugazzi volunteered for Bike to Wherever Day at the Commission’s booth on the levee on May 18. Fugazzi also assisted with the May 20 creek clean-up. Puente was involved in the County’s Public Health Department’s public active transportation campaign. •Study Dog Parks – The Council agreed to fund the proposed dog park project at Third Street Park, however, a specific dollar amount was not provided. Council agreed to allocate $100,000 for general park improvements. The Commission has requested that it would like to be engaged on how the monies will be spent. They are requesting the Public Works Department provide a list of potential projects that would be considered, including the Commission’s dog park proposal. Bentson asked if current hazards (i.e. uneven pavement issues at Del Rey Park) would be considered for this funding too. The Commission would like to review the list and provide a recommendation. •Monitor City Parks – Commissioners requested to submit a brief write- up about a different city park each month to be featured in the city’s June 20, 2023 6:00 PM Page 3 of 4 Parks and Recreation Commission Regular Meeting Minutes weekly e-newsletter. Henig will discuss with the City’s Communication Engagement Manager. 11.DEPARTMENT UPDATES 11.1.Recreation Division Updates Henig reviewed the report enclosed in the meeting packet. 11.2.Status of City Parks Henig provided an update about the ongoing Gilroy Sports Park playground resurfacing project, which began on June 12. 12.BICYCLE & PEDESTRIAN ENCOURAGEMENT & EDUCATION No update. 13.COMMISSIONER PARK REPORTS & COMMENTS The commissioners provided the following updates: •Puente – o Renz and San Ysidro Park – look good. SYP was busy o Miller Park – Street lamp is out at park. o Other utility issues ▪St. Mary’s Church – street light lamp is out; alley has potholes. ▪Luchessa (near Automall) – sidewalk is blocked to pedestrian •Fugazzi o Carriage Hills ▪Tripping hazard inside pergola ▪Playground foam is torn (needs to be addressed) o Sunrise ▪Broken sprinklers causing leak near tennis court and southside of park; leaving puddles ▪Noticed there’s a sidewalk tripping hazard. o Cydney Casper ▪Tress lifting sidewalk o Las Animas ▪Trash enclosure should be replaced with new one (it’s not in good shape and being used for possible illegal activity) •Saso o Los Arroyos – walked around; looks good o Forest – Northeast side of park the light is always on •Bentson o Cydney Casper – park looks good; hop scotch is faded; sidewalk tripping hazard o Del Rey – Fix cerement that is uneven. surrounding playground area needs mulch o Christmas Hill – Evidence of homeless cooking/using fire on new trail at Glen Loma side (leads to Miller Road). Concerned it could ignite a fire. There’s a Redwood tree that appears to be dead on Miller Road, standing on the Ranch Site. •Ramirez June 20, 2023 6:00 PM Page 4 of 4 Parks and Recreation Commission Regular Meeting Minutes o Las Animas – no update o Sports Park – Looks good. 14.STAFF COMMENTS Henig reminded the Commission about the Commission’s presentation to Council on August 7. 15.FUTURE COMMISSIONER INITIATED ITEMS Fugazzi requested two items be brought up at a future Commission meeting: 1. Requesting the Commission be involved with reviewing the proposed improvements that were recently awarded by Congress through Representative Zoe Lofgren's office. Henig explained the grant is tied to a project that had already been reviewed by not only the Commission, but community groups and city staff. The original plan was submitting for funding through the Proposition 68 grant program (it was denied). Henig will provide a status update at the next meeting. 2. Requesting to have the Parks and Recreation Commission involved with the Downtown Committee’s Pop-up Park project on Seventh and Monterey. The Commission has not been involved in the planning of the site. Henig explained that it’s under the Downtown Committee’s jurisdiction (not the Commission’s). 16.ADJOURNMENT Chair Ramirez adjourned the meeting at 7:41 p.m. ____________________AH_________________ Adam Henig, Recreation Division Recording Secretary City of Gilroy Parks and Recreation Commission STAFF REPORT Agenda Item Title:Review of Commissioner Responsibilities and Role Meeting Date:July 18, 2023 From:Adam Henig, Recreation Manager RECOMMENDATION Receive and comment on commissioner responsibilities and role. BACKGROUND With the addition of two new commissioners, staff will review the Parks and Recreation Commissioner’s responsibilities and roles. The following topics will be covered: •Commissioner’s role as an advisor to City Council •Role of the staff liaison •Expectations for a commission meeting Staff will also review the powers and duties of the Parks and Recreation Commission as stated in the City Charter (Article IX, Section 911). Attachments: 1. Section 911. Parks and Recreation Commission: Established: Powers and Duties. 1 8 8 4 CITY CHARTER ARTICLE IX, BOARDS AND COMMISSIONS Section 911 Parks and Recreation Commission: Established: Powers and Duties. There shall be a Recreation and Parks Commission consisting of seven (7) members, which shall have the power and duty to: (a) Act in an advisory capacity to the Council and the City Administrator in all matters pertaining to recreation and parks; (b) Consider the provisions of the annual budget for recreation and park purposes during the process of the preparation of the budget and make recommendations with respect thereto to the City Administrator and the Council; (c) Formulate and recommend to the Council and the City Administrator a recreation and parks program for the inhabitants of the City which will contribute to the attainment of general recreational objectives for children and adults of the City, promote and stimulate public interest therein, and to that end, solicit to the fullest extent possible the cooperation of school authorities and other public and private agencies interested therein; (d) Formulate and recommend to the Council and the City Administrator policies for the acquisition, development and improvement of parks and playgrounds and for the planning, care and removal of trees and shrubs in all parks, playgrounds and streets; (e) Recommend to the Council and the City Administrator as to the acceptance or rejection of offers of donations of money, personal property or real estate to be used for recreation and park purposes; and (f) Perform such other duties relating to recreation and park matters as may be prescribed by the Council not inconsistent with the provisions of this Charter. City of Gilroy Parks and Recreation Commission STAFF REPORT Agenda Item Title:Review of 2023 Parks & Recreation Commission Work Plan Meeting Date:July 18, 2023 From:Adam Henig, Recreation Manager RECOMMENDATION Receive and comment on the 2023 Parks and Recreation Commission Work Plan. BACKGROUND On February 7, 2023, the Parks and Recreation Commission held a retreat and developed a new work plan, which will reflect on what the Commission will be working on during the calendar year. The work plan was formally adopted on March 28, 2023. The Commission’s work plan is aligned with the current City Council priorities: •Develop a Financially Resilient Organization that Relies on Local Revenues and Resources •Maintain and Improve City Infrastructure Including Streets, Facilities, and Incorporates Green Energy Practices •Promote Economic Development Activities that Create Opportunities for Quality Employment and Increase the City's Tax Base •Ensure Neighborhood Equity from City Services Including Public Safety, Streets, Parks, and Recreation •Promote Availability of Safe, Affordable Housing for all Gilroy Residents At each monthly meeting, the Commission will review its work plan to ensure the assignments are completed or in the process of being completed. ANALYSIS Here are latest happenings of the work plan: •Coffee in the Park – The committee recommended postponing Coffee in the Park to Saturday, July 29. However, staff was notified that if four or more commissioners were planning to attend, it would need to become a special meeting. The event will be postponed at a later date to be determined. Review of 2023 Parks & Recreation Commission Work Plan City of Gilroy Parks and Recreation Commission Page 2 of 2 July 18, 2023 •Study Dog Parks – Commission is waiting to find out how much funding will be allocated for dog park improvements. The Commission has requested that it would like to be engaged on how the monies will be spent. They are requesting the Public Works Department provide a list of potential projects that would be considered, including the Commission’s dog park proposal. The Commission would like to review the list and provide a recommendation. •Monitor City Parks – Commissioners requested to submit a brief write-up about a different city park each month to be featured in the city’s weekly e-newsletter. Henig will discuss with the City’s Communication Engagement Manager and report back. Attachments: 1. Parks and Recreation Commission 2023 Work Plan as of 7.7.23 PARKS AND RECREATION COMMISSION CURRENT WORK PLAN Project Name Work Lead Commissioner/ Staff Deliverable in 12 months City Council Priority Status Host Arbor Day Develop a community event around Arbor Day; Tout achievements (background on Arbor Day)Commissioners & Adam Identify park to host and celebrate Arbor Day event. Improve City infrastructure; Neighborhood Equity Awaiting an update from Parks Division Training Opportunities for Commissioners Participate in parks and recreation training opportunities Pat/Adam/Terry Inform commissioners about upcoming opportunities; participate in trainings N/A Commissioners may be attending Silicon Valley Bicycle Summit in August in Mountain View Coffee in the Park Meet with park users and discuss ways to improve the safety and usage of the park. Commissioners share feedback Luis & Ermelindo 1) Select date and park (LAVP) 2) Develop plan for the event 3) Contact neighbors 4) Gather feedback 5) Report to Council; For event, use post-in notes to address resident concerns, have Spanish interpreter & PD representative, and coffee/deserts Ensure neighborhood equity Postponed; Due to nature of event, required to become a special meeting Monitor City parks Share observations about parks at monthly meetings; commissioners are responsible for reporting on their park assignments at monthly meetings; utilize checklist Commissioners Commissioners have been assigned two or more parks to report on at each meeting Maintain and Improve City infrastructure Assignments have been updated to reflect newly appointed commissioners Participate in Citywide Events Meet and greet residents at special events in the City; inform residents about the Commission & parks and recreation Commissioners Downtown Live; Breakfast with Santa (December); Senior Center; creek clean-up N/A Ermelindo, Terence, and Vince participated in Bike to Wherever Day 2023 in May. Also, participation in park clean-ups and senior center programs VTA Measure B Bicycle and Pedestrian Education and Encouragement Fund Submit project ideas to VTA for consideration of Measure B funds; eligible projects must be focused on pedestrian and bicycle education and encouragement Adam PRC will participate hosting an energizer station at Bike to Wherever Day on May 18 at Christmas Hill Park Levee N/A City of Gilroy Recreation hosted energizer station at Bike to Wherever Day 2023 Study Dog Parks Commission will review the City’s two current dog parks and consider options for a future one. Luis, Terry, Terence, Ermelindo Look into the problems with the current dog parks at Las Animas and Hecker Pass parks. Identify potential solutions and cost estimates. Gather feedback from users. Maintain and Improve City infrastructure Committee recommended 4 items (trees, bench, picnic bench, concrete pad) for budget input to Council. Was approved but no dollar amount known yet. Update "Gift and Sponsorship Policy" Commission will review and make recommended changes to the current Gift and Sponsorship Policy. Adam Update current policy and, once finalized, recommend it to City Council Develop financially No update Items Discussed but not adopted Revised July 7, 2023 • Increase participation in recreation programs • Expand youth scholarship program • Partner with schools • Paint footprints around playground structure • Identify playgrounds that need shade structure • Volunteer with the Adaptive Program 2 7 9 City of Gilroy Recreation Division 7171 Hanna Street | (408) 846-0460 Rec@cityofgilroy.org | www.cityofgilroy.org/recreation The following updates are from the Recreation Division. •Summer Camps: We have had several summer camp offerings thus far. They have included cooking camp, basketball camp, science camp, lego camp, chess camp, and a traditional, CDBG-funded day camp. •Recent Special Events: o Senior Center Luau on June 16 – 100 seniors in attendance plus craft class and hula dancers o Family Fun Night at San Ysidro Park – More than 500 people in attendance with resource booths and fun activities o Senior Center July 4 Celebration (6/30) - 100 seniors in attendance plus craft class and hula dancers o July 4 fireworks display – Thousands of residents watched a professional firework display light up the sky on the fourth of July. Fireworks were launched at Gilroy High School. •Aquatics Center o Swim Lessons – Ranging in age from 6 months to adults, 443 people (88% are residents) have registered for group swimming lessons at CHS Aquatics Center. Lessons continue through August. o Recreation Swim – despite the colder summer, 3,500 swimmers have participated in recreation swim. 2 7 9 •Upcoming Special Events o Hula Dance – For the adaptive population on Friday, July 14 at the Gilroy Senior Center. o Party in the Park – July 22, 2023 at San Ysidro Park. o National Night Out – Tuesday, August 1 at the Civic Center Paseo o Unveiling of Ted Carpenetti Room – Celebration will be held on Friday, September 15. •By the numbers: o Last month, it was reported there were 942 participants enrolled in summer programs (i.e., contract classes, summer camps, city-run programs, volunteers). As of July 7, 1,102 participants are enrolled in a summer program. In 2022, we had a total of 1,134 enrolled participants. Although enrollment is slowing down, we anticipate exceeding last year’s summer numbers.