Agreement - Hill International, Inc. - Capital Improvement Program Project Management Services Project No. 23-RPF-PW-476 - Signed 2023-08-01City of Gilroy
Agreement/Contract Tracking
Today’s Date: July 21, 2023 Your Name: Julie Oates
Contract
Type:
Services over $5k - Consultant Phone Number: 408-846-0413
Contract Effective Date:
(Date contract goes into effect)
8/14/2023
Contract Expiration Date: 12/31/2025
Contractor / Consultant Name:
(if an individual’s name, format as
last name, first name)
Hill International, Inc.
2880 Zanker Road, Suite 207
San Jose, CA 95134
Taxpayer ID: 20-0953973
Signer’s Name/Title: Andrew J. Kreck/First Vice President
Contract Subject:
(no more than 100 characters)
Capital Improvement Program Project Management Services
Project No. 23-RFP-PW-476
Contract Amount:
(Total Amount of contract. If no
amount, leave blank)
1,280,000 (including 10% contingency)
By submitting this form, I confirm
this information is complete:
Date of Contract
Contractor/Consultant name and complete address
Terms of the agreement (start date, completion date or “until
project completion”, cap of compensation to be paid)
Scope of Services, Terms of Payment, Milestone Schedule and
exhibit(s) attached
Taxpayer ID or Social Security # and Contractors License # if
applicable
Contractor/Consultant signer’s name and title
City Administrator or Department Head Name, City Clerk
(Attest), City Attorney (Approved as to Form)
Routing Steps for Electronic Signature
Risk Manager
City Attorney Approval As to Form
City Administrator or Department Head
City Clerk Attestation
DocuSign Envelope ID: B6B9AAC7-3111-4FD2-96E6-2A8ADB507F29
TYPE OF
PROCURMENT
DOLLAR THRESHOLD / SIGNING AUTHORITY
STAFF LEVEL DEPARTMENT HEAD CITY ADMINISTRATOR COUNCIL APPROVAL
$0-$999.99 $1,000-$49,999.99 $50,000-$99,999.99 $100,000-Above
EQUIPMENT
/SUPPLIES/
MATERIALS
Furniture, hoses,
parts, pipe
manholes, office
supplies, fuel, tools,
PPE items, etc…
• Vendor selection at
discretion of staff
Payment Method
Purchase Card or
Payment Request (if
vendor does not accept
credit cards)
• Informal
bid/quotation –
3 quotes (verbal
or written)
• Purchasing
Summary form
w/ Purchasing
Approval
• Purchase
Requisition
Payment Method
Purchase Order*
• Informal
bid/quotation –
3 written quotes
• Purchasing
Summary form w/
City Administrator
Approval
• Purchase
Requisition
Payment Method
Purchase Order
• Formal Bid
• Advertisement
• Council Approval
• Purchase
Requisition signed
by City
Administrator
Payment Method
Purchase Order
GENERAL SERVICES
Janitorial, landscape
maintenance,
equipment repair,
installation, graffiti
abatement, service
inspections,
uniform cleaning,
etc…
• Vendor selection at
discretion of staff
• May require insurance
documents depending
on scope/ nature of
work
Payment Method
Purchase Card (if
incorporated)
Signed Payment Request (if so
proprietor or partner)
• Informal
bid/quotation –
3 quotes (verbal
or written)
• Purchasing
Summary form
w/ Department
Head Approval
• Standard
Agreement
• Purchase
Requisition
Payment Method
Purchase Order*
• Informal Bid/RFP
quotation – 3
written quotes
• Purchasing
Summary form w/
City Administrator
Approval
• Standard
Agreement
• Purchase
Requisition
Payment Method
Purchase Order
• Formal
Bid/RFP/RFQ
• Advertisement
• Council Approval
• Standard
Agreement
• Purchase
Requisition
Payment Method
Purchase Order
PROFESSIONAL
SERVICES
Consultants,
architects,
designers, auditors,
etc...
• Vendor selection at the
discretion of staff
• Purchase Summary
Form w/ Purchasing
Approval
• Standard Agreement
signed by Department
Head
• Purchase Requisition
Payment Method
Purchase Order
• RFP/RFQ to at
least 3
consultants
• Purchase
Summary Form
w/ Department
Head Approval
• Standard
Agreement
• Purchase
Requisition
Payment Method
Purchase Order
• RFP/RFQ to a list
of consultants
• Evaluation
Spreadsheet w/
City Administrator
Approval
• Standard
Agreement
• Purchase
Requisition
Payment Method
Purchase Order
• Formal RFP/RFQ
• Advertisement
• Council Approval
• Standard
Agreement signed
by City
Administrator
• Purchase
Requisition
Payment Method
Purchase Order
DocuSign Envelope ID: B6B9AAC7-3111-4FD2-96E6-2A8ADB507F29
-1- 4835-2267-0361v1 LAC\04706083
AGREEMENT FOR SERVICES
(For contracts over $5,000 - CONSULTANT)
This AGREEMENT made this 15th day of May, 2023, between:
CITY: City of Gilroy, having a principal place of business at
7351 Rosanna Street, Gilroy, California
and CONSULTANT: Hill International, Inc., having a principal place of business at 2880 Zanker
Road, Suite 207, San Jose, CA 95134.
ARTICLE 1. TERM OF AGREEMENT
This Agreement will become effective on August 14, 2023 and will continue in effect through
December 31, 2025 unless terminated in accordance with the provisions of Article 7 of this
Agreement.
Any lapse in insurance coverage as required by Article 5, Section D of this Agreement shall
terminate this Agreement regardless of any other provision stated herein. ______
Initial
ARTICLE 2. INDEPENDENT CONTRACTOR STATUS
It is the express intention of the parties that CONSULTANT is an independent contractor and not
an employee, agent, joint venturer or partner of CITY. Nothing in this Agreement shall be
interpreted or construed as creating or establishing the relationship of employer and employee
between CITY and CONSULTANT or any employee or agent of CONSULTANT. Both parties
acknowledge that CONSULTANT is not an employee for state or federal tax purposes.
CONSULTANT shall not be entitled to any of the rights or benefits afforded to CITY’S
employees, including, without limitation, disability or unemployment insurance, workers’
compensation, medical insurance, sick leave, retirement benefits or any other employment
benefits. CONSULTANT shall retain the right to perform services for others during the term of
this Agreement.
ARTICLE 3. SERVICES TO BE PERFORMED BY CONSULTANT
A. Specific Services
CONSULTANT agrees to: Perform the services as outlined in Exhibit “A” (“Specific
Provisions”) and Exhibit “B” (“Scope of Services”), within the time periods described in Exhibit
“C” (“Milestone Schedule”).
B. Method of Performing Services
CONSULTANT shall determine the method, details and means of performing the above-described
services. CITY shall have no right to, and shall not, control the manner or determine the method
of accomplishing CONSULTANT’S services.
DocuSign Envelope ID: B6B9AAC7-3111-4FD2-96E6-2A8ADB507F29
-2- 4835-2267-0361v1 LAC\04706083
C. Employment of Assistants
CONSULTANT may, at the CONSULTANT’S own expense, employ such assistants as
CONSULTANT deems necessary to perform the services required of CONSULTANT by this
Agreement, subject to the prohibition against assignment and subcontracting contained in
Article 5 below. CITY may not control, direct, or supervise CONSULTANT’S assistants in the
performance of those services. CONSULTANT assumes full and sole responsibility for the
payment of all compensation and expenses of these assistants and for all state and federal income
tax, unemployment insurance, Social Security, disability insurance and other applicable
withholding.
D. Place of Work
CONSULTANT shall perform the services required by this Agreement at any place or location
and at such times as CONSULTANT shall determine is necessary to properly and timely perform
CONSULTANT’S services.
ARTICLE 4. COMPENSATION
A. Consideration
In consideration for the services to be performed by CONSULTANT, CITY agrees to pay
CONSULTANT the amounts set forth in Exhibit “D” (“Payment Schedule”). In no event
however shall the total compensation paid to CONSULTANT exceed $1,280,000 (including 10%
contingency).
B. Invoices
CONSULTANT shall submit invoices for all services rendered.
C. Payment
Payment shall be due according to the payment schedule set forth in Exhibit “D”. No payment
will be made unless CONSULTANT has first provided City with a written receipt of invoice
describing the work performed and any approved direct expenses (as provided for in Exhibit “A”,
Section IV) incurred during the preceding period. If CITY objects to all or any portion of any
invoice, CITY shall notify CONSULTANT of the objection within thirty (30) days from receipt
of the invoice, give reasons for the objection, and pay that portion of the invoice not in dispute. It
shall not constitute a default or breach of this Agreement for CITY not to pay any invoiced amounts
to which it has objected until the objection has been resolved by mutual agreement of the parties.
D. Expenses
CONSULTANT shall be responsible for all costs and expenses incident to the performance of
services for CITY, including but not limited to, all costs of equipment used or provided by
CONSULTANT, all fees, fines, licenses, bonds or taxes required of or imposed against
CONSULTANT and all other of CONSULTANT’S costs of doing business. CITY shall not be
DocuSign Envelope ID: B6B9AAC7-3111-4FD2-96E6-2A8ADB507F29
-3- 4835-2267-0361v1 LAC\04706083
responsible for any expenses incurred by CONSULTANT in performing services for CITY, except
for those expenses constituting “direct expenses” referenced on Exhibit “A.”
ARTICLE 5. OBLIGATIONS OF CONSULTANT
A. Tools and Instrumentalities
CONSULTANT shall supply all tools and instrumentalities required to perform the services under
this Agreement at its sole cost and expense. CONSULTANT is not required to purchase or rent
any tools, equipment or services from CITY.
B. Workers’ Compensation
CONSULTANT agrees to provide workers’ compensation insurance for CONSULTANT’S
employees and agents and agrees to hold harmless, defend with counsel acceptable to CITY and
indemnify CITY, its officers, representatives, agents and employees from and against any and all
claims, suits, damages, costs, fees, demands, causes of action, losses, liabilities and expenses,
including without limitation reasonable attorneys’ fees, arising out of any injury, disability, or
death of any of CONSULTANT’S employees.
C. Indemnification of Liability, Duty to Defend
1. As to professional liability, to the fullest extent permitted by law, CONSULTANT
shall defend, through counsel approved by CITY (which approval shall not be unreasonably
withheld), indemnify and hold harmless CITY, its officers, representatives, agents and employees
against any and all suits, damages, costs, fees, claims, demands, causes of action, losses, liabilities
and expenses, including without limitation attorneys’ fees, to the extent arising or resulting directly
or indirectly from any willful or negligent acts, errors or omissions of CONSULTANT or
CONSULTANT’S assistants, employees or agents, including all claims relating to the injury or
death of any person or damage to any property.
2. As to other liability, to the fullest extent permitted by law, CONSULTANT shall
defend, through counsel approved by CITY (which approval shall not be unreasonably withheld),
indemnify and hold harmless CITY, its officers, representatives, agents and employees against any
and all suits, damages, costs, fees, claims, demands, causes of action, losses, liabilities and
expenses, including without limitation attorneys’ fees, arising or resulting directly or indirectly
from any act or omission of CONSULTANT or CONSULTANT’S assistants, employees or
agents, including all claims relating to the injury or death of any person or damage to any property.
D. Insurance
In addition to any other obligations under this Agreement, CONSULTANT shall, at no cost to
CITY, obtain and maintain throughout the term of this Agreement: (a) Commercial Liability
Insurance on a per occurrence basis, including coverage for owned and non-owned automobiles,
with a minimum combined single limit coverage of $1,000,000 per occurrence for all damages due
to bodily injury, sickness or disease, or death to any person, and damage to property, including the
loss of use thereof; and (b) Professional Liability Insurance (Errors & Omissions) with a minimum
DocuSign Envelope ID: B6B9AAC7-3111-4FD2-96E6-2A8ADB507F29
-4- 4835-2267-0361v1 LAC\04706083
coverage of $1,000,000 per occurrence or claim, and $2,000,000 aggregate; provided however,
Professional Liability Insurance written on a claims made basis must comply with the requirements
set forth below. Professional Liability Insurance written on a claims made basis (including without
limitation the initial policy obtained and all subsequent policies purchased as renewals or
replacements) must show the retroactive date, and the retroactive date must be before the earlier
of the effective date of the contract or the beginning of the contract work. Claims made
Professional Liability Insurance must be maintained, and written evidence of insurance must be
provided, for at least five (5) years after the completion of the contract work. If claims made
coverage is canceled or non-renewed, and not replaced with another claims-made policy form with
a retroactive date prior to the earlier of the effective date of the contract or the beginning of the
contract work, CONSULTANT must purchase so called “extended reporting” or “tail” coverage
for a minimum of five (5) years after completion of work, which must also show a retroactive date
that is before the earlier of the effective date of the contract or the beginning of the contract work.
As a condition precedent to CITY’S obligations under this Agreement, CONSULTANT shall
furnish written evidence of such coverage (naming CITY, its officers and employees as additional
insureds on the Comprehensive Liability insurance policy referred to in (a) immediately above via
a specific endorsement) and requiring thirty (30) days written notice of policy lapse or cancellation,
or of a material change in policy terms.
E. Assignment
Notwithstanding any other provision of this Agreement, neither this Agreement nor any duties or
obligations of CONSULTANT under this Agreement may be assigned or subcontracted by
CONSULTANT without the prior written consent of CITY, which CITY may withhold in its sole
and absolute discretion.
F. State and Federal Taxes
As CONSULTANT is not CITY’S employee, CONSULTANT shall be responsible for paying all
required state and federal taxes. Without limiting the foregoing, CONSULTANT acknowledges
and agrees that:
• CITY will not withhold FICA (Social Security) from CONSULTANT’S
payments;
• CITY will not make state or federal unemployment insurance contributions on
CONSULTANT’S behalf;
• CITY will not withhold state or federal income tax from payment to
CONSULTANT;
• CITY will not make disability insurance contributions on behalf of
CONSULTANT;
• CITY will not obtain workers’ compensation insurance on behalf of
CONSULTANT.
DocuSign Envelope ID: B6B9AAC7-3111-4FD2-96E6-2A8ADB507F29
-5- 4835-2267-0361v1 LAC\04706083
ARTICLE 6. OBLIGATIONS OF CITY
A. Cooperation of City
CITY agrees to respond to all reasonable requests of CONSULTANT and provide access, at
reasonable times following receipt by CITY of reasonable notice, to all documents reasonably
necessary to the performance of CONSULTANT’S duties under this Agreement.
B. Assignment
CITY may assign this Agreement or any duties or obligations thereunder to a successor
governmental entity without the consent of CONSULTANT. Such assignment shall not release
CONSULTANT from any of CONSULTANT’S duties or obligations under this Agreement.
ARTICLE 7. TERMINATION OF AGREEMENT
A. Sale of Consultant’s Business/ Death of Consultant.
CONSULTANT shall notify CITY of the proposed sale of CONSULTANT’s business no later
than thirty (30) days prior to any such sale. CITY shall have the option of terminating this
Agreement within thirty (30) days after receiving such notice of sale. Any such CITY termination
pursuant to this Article 7.A shall be in writing and sent to the address for notices to
CONSULTANT set forth in Exhibit A, Subsection V.H., no later than thirty (30) days after CITY’
receipt of such notice of sale.
If CONSULTANT is an individual, this Agreement shall be deemed automatically terminated
upon death of CONSULTANT.
B. Termination by City for Default of Consultant
Should CONSULTANT default in the performance of this Agreement or materially breach any of
its provisions, CITY, at CITY’S option, may terminate this Agreement by giving written
notification to CONSULTANT. For the purposes of this section, material breach of this
Agreement shall include, but not be limited to the following:
1. CONSULTANT’S failure to professionally and/or timely perform any of the
services contemplated by this Agreement.
2. CONSULTANT’S breach of any of its representations, warranties or covenants
contained in this Agreement.
CONSULTANT shall be entitled to payment only for work completed in accordance with the
terms of this Agreement through the date of the termination notice, as reasonably determined by
CITY, provided that such payment shall not exceed the amounts set forth in this Agreement for
the tasks described on Exhibit C” which have been fully, competently and timely rendered by
CONSULTANT. Notwithstanding the foregoing, if CITY terminates this Agreement due to
CONSULTANT’S default in the performance of this Agreement or material breach by
CONSULTANT of any of its provisions, then in addition to any other rights and remedies CITY
DocuSign Envelope ID: B6B9AAC7-3111-4FD2-96E6-2A8ADB507F29
-6- 4835-2267-0361v1 LAC\04706083
may have, CONSULTANT shall reimburse CITY, within ten (10) days after demand, for any and
all costs and expenses incurred by CITY in order to complete the tasks constituting the scope of
work as described in this Agreement, to the extent such costs and expenses exceed the amounts
CITY would have been obligated to pay CONSULTANT for the performance of that task pursuant
to this Agreement.
C. Termination for Failure to Make Agreed-Upon Payments
Should CITY fail to pay CONSULTANT all or any part of the compensation set forth in Article 4
of this Agreement on the date due, then if and only if such nonpayment constitutes a default under
this Agreement, CONSULTANT, at the CONSULTANT’S option, may terminate this Agreement
if such default is not remedied by CITY within thirty (30) days after demand for such payment is
given by CONSULTANT to CITY.
D. Transition after Termination
Upon termination, CONSULTANT shall immediately stop work, unless cessation could
potentially cause any damage or harm to person or property, in which case CONSULTANT shall
cease such work as soon as it is safe to do so. CONSULTANT shall incur no further expenses in
connection with this Agreement. CONSULTANT shall promptly deliver to CITY all work done
toward completion of the services required hereunder, and shall act in such a manner as to facilitate
any the assumption of CONSULTANT’s duties by any new consultant hired by the CITY to
complete such services.
ARTICLE 8. GENERAL PROVISIONS
A. Amendment & Modification
No amendments, modifications, alterations or changes to the terms of this Agreement shall be
effective unless and until made in a writing signed by both parties hereto.
B. Americans with Disabilities Act of 1990
Throughout the term of this Agreement, the CONSULTANT shall comply fully with all applicable
provisions of the Americans with Disabilities Act of 1990 (“the Act”) in its current form and as it
may be amended from time to time. CONSULTANT shall also require such compliance of all
subcontractors performing work under this Agreement, subject to the prohibition against
assignment and subcontracting contained in Article 5 above. The CONSULTANT shall defend
with counsel acceptable to CITY, indemnify and hold harmless the CITY OF GILROY, its
officers, employees, agents and representatives from and against all suits, claims, demands,
damages, costs, causes of action, losses, liabilities, expenses and fees, including without limitation
reasonable attorneys’ fees, that may arise out of any violations of the Act by the CONSULTANT,
its subcontractors, or the officers, employees, agents or representatives of either.
C. Attorneys’ Fees
If any action at law or in equity, including an action for declaratory relief, is brought to enforce or
interpret the provisions of this Agreement, the prevailing party will be entitled to reasonable
DocuSign Envelope ID: B6B9AAC7-3111-4FD2-96E6-2A8ADB507F29
-7- 4835-2267-0361v1 LAC\04706083
attorneys’ fees, which may be set by the court in the same action or in a separate action brought
for that purpose, in addition to any other relief to which that party may be entitled.
D. Captions
The captions and headings of the various sections, paragraphs and subparagraphs of the Agreement
are for convenience only and shall not be considered nor referred to for resolving questions of
interpretation.
E. Compliance with Laws
The CONSULTANT shall keep itself informed of all State and National laws and all municipal
ordinances and regulations of the CITY which in any manner affect those engaged or employed in
the work, or the materials used in the work, or which in any way affect the conduct of the work,
and of all such orders and decrees of bodies or tribunals having any jurisdiction or authority over
the same. Without limiting the foregoing, CONSULTANT agrees to observe the provisions of the
Municipal Code of the CITY OF GILROY, obligating every contractor or subcontractor under a
contract or subcontract to the CITY OF GILROY for public works or for goods or services to
refrain from discriminatory employment or subcontracting practices on the basis of the race, color,
sex, religious creed, national origin, ancestry of any employee, applicant for employment, or any
potential subcontractor.
F. Conflict of Interest
CONSULTANT certifies that to the best of its knowledge, no CITY employee or office of any
public agency interested in this Agreement has any pecuniary interest in the business of
CONSULTANT and that no person associated with CONSULTANT has any interest that would
constitute a conflict of interest in any manner or degree as to the execution or performance of this
Agreement.
G. Entire Agreement
This Agreement supersedes any and all prior agreements, whether oral or written, between the
parties hereto with respect to the rendering of services by CONSULTANT for CITY and contains
all the covenants and agreements between the parties with respect to the rendering of such services
in any manner whatsoever. Each party to this Agreement acknowledges that no representations,
inducements, promises or agreements, orally or otherwise, have been made by any party, or anyone
acting on behalf of any party, which are not embodied herein, and that no other agreement,
statement or promise not contained in this Agreement shall be valid or binding.
No other agreements or conversation with any officer, agent or employee of CITY prior to
execution of this Agreement shall affect or modify any of the terms or obligations contained in
any documents comprising this Agreement. Such other agreements or conversations shall be
considered as unofficial information and in no way binding upon CITY.
DocuSign Envelope ID: B6B9AAC7-3111-4FD2-96E6-2A8ADB507F29
-8- 4835-2267-0361v1 LAC\04706083
H. Governing Law and Venue
This Agreement shall be governed by and construed in accordance with the laws of the State of
California without regard to the conflict of laws provisions of any jurisdiction. The exclusive
jurisdiction and venue with respect to any and all disputes arising hereunder shall be in state and
federal courts located in Santa Clara County, California.
I. Notices
Any notice to be given hereunder by either party to the other may be effected either by personal
delivery in writing or by mail, registered or certified, postage prepaid with return receipt requested.
Mailed notices shall be addressed to the parties at the addresses appearing in Exhibit “A”, Section
V.H. but each party may change the address by written notice in accordance with this paragraph.
Notices delivered personally will be deemed delivered as of actual receipt; mailed notices will be
deemed delivered as of three (3) days after mailing.
J. Partial Invalidity
If any provision in this Agreement is held by a court of competent jurisdiction to be invalid, void
or unenforceable, the remaining provisions will nevertheless continue in full force without being
impaired or invalidated in any way.
K. Time of the Essence
All dates and times referred to in this Agreement are of the essence.
L. Waiver
CONSULTANT agrees that waiver by CITY of any one or more of the conditions of performance
under this Agreement shall not be construed as waiver(s) of any other condition of performance
under this Agreement.
Executed at Gilroy, California, on the date and year first above written.
CONSULTANT: CITY:
Hill International, Inc. CITY OF GILROY
By: By:
Name: Andrew J. Kreck Name: Jimmy Forbis
Title: First Vice President Title: City Administrator
Social Security or Taxpayer
Identification Number 20-0953973
H. Governing Law and Venue
This Agreement shall be governed by and construed in accordance with the laws of the State of
California without regard to the conflict of laws provisions of any jurisdiction. The exclusive
jurisdiction and venue with respect to any and all disputes arising hereunder shall be in state and
federal courts located in Santa Clara County, California.
I. Notices
Any notice to be given hereunder by either party to the other may be effected either by personal
delivery in writing or by mail, registered or certified, postage prepaid with return receipt requested.
Mailed notices shall be addressed to the parties at the addresses appearing in Exhibit “A”, Section
V.H. but each party may change the address by written notice in accordance with this paragraph.
Notices delivered personally will be deemed delivered as of actual receipt; mailed notices will be
deemed delivered as of three (3) days after mailing.
J. Partial Invalidity
If any provision in this Agreement is held by a court of competent jurisdiction to be invalid, void
or unenforceable, the remaining provisions will nevertheless continue in full force without being
impaired or invalidated in any way.
K. Time of the Essence
All dates and times referred to in this Agreement are of the essence.
L. Waiver
CONSULTANT agrees that waiver by CITY of any one or more of the conditions of performance
under this Agreement shall not be construed as waiver(s) of any other condition of performance
under this Agreement.
Executed at Gilroy, California, on the date and year first above written.
CONSULTANT: CITY:
Hill International, Inc. CITY OF GILROY
By: By:
Name: Andrew J. Kreck Name: Jimmy Forbis
Title: First Vice President Title: City Administrator
Social Security or Taxpayer
Identification Number 20-0953973
Approved as to Form ATTEST:
City Attorney City Clerk
DocuSign Envelope ID: B6B9AAC7-3111-4FD2-96E6-2A8ADB507F29
-1- 4835-2267-0361v1 LAC\04706083
EXHIBIT “A”
SPECIFIC PROVISIONS
I. PROJECT MANAGER
CONSULTANT shall provide the services indicated on the attached Exhibit “B”, Scope of
Services (“Services”). (All exhibits referenced are incorporated herein by reference.) To
accomplish that end, CONSULTANT agrees to assign Andrew J. Kreck, who will act in the
capacity of Project Manager, and who will personally direct such Services.
Except as may be specified elsewhere in this Agreement, CONSULTANT shall furnish all
technical and professional services including labor, material, equipment, transportation,
supervision and expertise to perform all operations necessary and required to complete the Services
in accordance with the terms of this Agreement.
II. NOTICE TO PROCEED/COMPLETION OF SERVICE
A. NOTICE TO PROCEED
CONSULTANT shall commence the Services upon delivery to CONSULTANT of a written
“Notice to Proceed”, which Notice to Proceed shall be in the form of a written communication
from designated City contact person(s). Notice to Proceed may be in the form of e-mail, fax or
letter authorizing commencement of the Services. For purposes of this Agreement, Karl Bjarke
shall be the designated City contact person(s). Notice to Proceed shall be deemed to have been
delivered upon actual receipt by CONSULTANT or if otherwise delivered as provided in the
Section V.H. (“Notices”) of this Exhibit “A”.
B. COMPLETION OF SERVICES
When CITY determines that CONSULTANT has completed all of the Services in accordance with
the terms of this Agreement, CITY shall give CONSULTANT written Notice of Final Acceptance,
and CONSULTANT shall not incur any further costs hereunder. CONSULTANT may request
this determination of completion when, in its opinion, it has completed all of the Services as
required by the terms of this Agreement and, if so requested, CITY shall make this determination
within two (2) weeks of such request, or if CITY determines that CONSULTANT has not
completed all of such Services as required by this Agreement, CITY shall so inform
CONSULTANT within this two (2) week period.
III. PROGRESS SCHEDULE
The schedule for performance and completion of the Services will be as set forth in the attached
Exhibit “C”.
IV. PAYMENT OF FEES AND DIRECT EXPENSES
Payments shall be made to CONSULTANT as provided for in Article 4 of this Agreement.
DocuSign Envelope ID: B6B9AAC7-3111-4FD2-96E6-2A8ADB507F29
-2- 4835-2267-0361v1 LAC\04706083
Direct expenses are charges and fees not included in Exhibit “B”. CITY shall be obligated to pay
only for those direct expenses which have been previously approved in writing by CITY.
CONSULTANT shall obtain written approval from CITY prior to incurring or billing of direct
expenses.
Copies of pertinent financial records, including invoices, will be included with the submission of
billing(s) for all direct expenses.
V. OTHER PROVISIONS
A. STANDARD OF WORKMANSHIP
CONSULTANT represents and warrants that it has the qualifications, skills and licenses necessary
to perform the Services, and its duties and obligations, expressed and implied, contained herein,
and CITY expressly relies upon CONSULTANT’S representations and warranties regarding its
skills, qualifications and licenses. CONSULTANT shall perform such Services and duties in
conformance to and consistent with the standards generally recognized as being employed by
professionals in the same discipline in the State of California.
Any plans, designs, specifications, estimates, calculations, reports and other documents furnished
under this Agreement shall be of a quality acceptable to CITY. The minimum criteria for
acceptance shall be a product of neat appearance, well-organized, technically and grammatically
correct, checked and having the maker and checker identified. The minimum standard of
appearance, organization and content of the drawings shall be that used by CITY for similar
purposes.
B. RESPONSIBILITY OF CONSULTANT
CONSULTANT shall be responsible for the professional quality, technical accuracy, and the
coordination of the Services furnished by it under this Agreement. CONSULTANT shall not be
responsible for the accuracy of any project or technical information provided by the CITY. The
CITY’S review, acceptance or payment for any of the Services shall not be construed to operate
as a waiver of any rights under this Agreement or of any cause of action arising out of the
performance of this Agreement, and CONSULTANT shall be and remain liable to CITY in
accordance with applicable law for all damages to CITY caused by CONSULTANT’S negligent
performance of any of the services furnished under this Agreement.
C. RIGHT OF CITY TO INSPECT RECORDS OF CONSULTANT
CITY, through its authorized employees, representatives or agents, shall have the right, at any and
all reasonable times, to audit the books and records (including, but not limited to, invoices,
vouchers, canceled checks, time cards, etc.) of CONSULTANT for the purpose of verifying any
and all charges made by CONSULTANT in connection with this Agreement. CONSULTANT
shall maintain for a minimum period of three (3) years (from the date of final payment to
CONSULTANT), or for any longer period required by law, sufficient books and records in
accordance with standard California accounting practices to establish the correctness of all charges
submitted to CITY by CONSULTANT, all of which shall be made available to CITY at the CITY’s
offices within five (5) business days after CITY’s request.
DocuSign Envelope ID: B6B9AAC7-3111-4FD2-96E6-2A8ADB507F29
-3- 4835-2267-0361v1 LAC\04706083
D. CONFIDENTIALITY OF MATERIAL
All ideas, memoranda, specifications, plans, manufacturing procedures, data (including, but not
limited to, computer data and source code), drawings, descriptions, documents, discussions or
other information developed or received by or for CONSULTANT and all other written and oral
information developed or received by or for CONSULTANT and all other written and oral
information submitted to CONSULTANT in connection with the performance of this Agreement
shall be held confidential by CONSULTANT and shall not, without the prior written consent of
CITY, be used for any purposes other than the performance of the Services, nor be disclosed to an
entity not connected with the performance of the such Services. Nothing furnished to
CONSULTANT which is otherwise known to CONSULTANT or is or becomes generally known
to the related industry (other than that which becomes generally known as the result of
CONSULTANT’S disclosure thereof) shall be deemed confidential. CONSULTANT shall not
use CITY’S name or insignia, or distribute publicity pertaining to the services rendered under this
Agreement in any magazine, trade paper, newspaper or other medium without the express written
consent of CITY.
E. NO PLEDGING OF CITY’S CREDIT.
Under no circumstances shall CONSULTANT have the authority or power to pledge the credit of
CITY or incur any obligation in the name of CITY.
F. OWNERSHIP OF MATERIAL.
All material including, but not limited to, computer information, data and source code, sketches,
tracings, drawings, plans, diagrams, quantities, estimates, specifications, proposals, tests, maps,
calculations, photographs, reports and other material developed, collected, prepared (or caused to
be prepared) under this Agreement shall be the property of CITY, but CONSULTANT may retain
and use copies thereof subject to Section V.D of this Exhibit “A”.
CITY shall not be limited in any way in its use of said material at any time for any work, whether
or not associated with the City project for which the Services are performed. However,
CONSULTANT shall not be responsible for, and City shall indemnify CONSULTANT from,
damages resulting from the use of said material for work other than PROJECT, including, but not
limited to, the release of this material to third parties for work other than on PROJECT.
G. NO THIRD PARTY BENEFICIARY.
This Agreement shall not be construed or deemed to be an agreement for the benefit of any third
party or parties, and no third party or parties shall have any claim or right of action hereunder for
any cause whatsoever.
DocuSign Envelope ID: B6B9AAC7-3111-4FD2-96E6-2A8ADB507F29
-4- 4835-2267-0361v1 LAC\04706083
H. NOTICES.
Notices are to be sent as follows:
CITY: Karl Bjarke
City of Gilroy
7351 Rosanna Street
Gilroy, CA 95020
CONSULTANT: Andrew J. Kreck
Hill International, Inc.
2880 Zanker Road, Suite 207
San Jose, CA 95134
I. FEDERAL FUNDING REQUIREMENTS.
If the box to the left of this sentence is checked, this Agreement involves federal
funding and the requirements of this Section V.I. apply.
If the box to the left of this sentence is checked, this Agreement does not involve
federal funding and the requirements of this Section V.I. do not apply.
1. DBE Program
CONSULTANT shall comply with the requirements of Title 49, Part 26, Code of Federal
Regulations (49 CFR 26) and the City-adopted Disadvantaged Business Enterprise programs.
2. Cost Principles
Federal Acquisition Regulations in Title 48, CFR 31, shall be used to determine the allowable cost
for individual items.
3. Covenant against Contingent Fees
The CONSULTANT warrants that he/she has not employed or retained any company or person,
other than a bona fide employee working for the CONSULTANT, to solicit or secure this
Agreement, and that he/she has not paid or agreed to pay any company or person, other than a
bona fide employee, any fee, commission, percentage, brokerage fee, gift or any other
consideration, contingent upon or resulting from the award or formation of this Agreement. For
breach or violation of this warranty, the Local Agency shall have the right to annul this Agreement
without liability or, at its discretion, to deduct from the agreement price or consideration, or
otherwise recover, the full amount of such fee, commission, percentage, brokerage fee, gift or
contingent fee.
DocuSign Envelope ID: B6B9AAC7-3111-4FD2-96E6-2A8ADB507F29
-1- 4835-2267-0361v1
LAC\04706083
EXHIBIT “B”
SCOPE OF SERVICES
DocuSign Envelope ID: B6B9AAC7-3111-4FD2-96E6-2A8ADB507F29
CITY OF GILROY PUBLIC WORKS DEPARTMENT
CAPITAL IMPROVEMENT PROGRAM PROJECT MANAGEMENT SERVICES
APRIL 13, 2023 | RFP NO. 23-RFP-PW-476
**SCOPE OF WORK AND COST OF SERVICE--REVISED**
DocuSign Envelope ID: B6B9AAC7-3111-4FD2-96E6-2A8ADB507F29
April 13, 2023
Julie Oates, PE TE, Engineer II
Gary Heap, PE, City Engineer/Transportation Engineer
City of Gilroy Public Works Department
7351 Rosanna Street
Gilroy, CA 95020-6197
Julie.Oates@ci.gilroy.ca.us
gary.heap@cityofgilroy.org
Subject: CIP Capital Improvement Program Project Management Services, RFP No. 23-RFP-
PW-476
“Scope of Work and Cost of Service--REVISED”
Dear Ms. Oates and Gary Heap:
Per your request of Tuesday, April 11, 2023, Hill International, Inc. (Hill) and our teaming partners
BSK Associates, Chaves & Associates and Keish Environmental, PC (SBE-DBE-WBE) are pleased
to submit our REVISED Scope of Work and Cost of Service to provide professional engineering
services for Capital Improvement Program (CIP) Project Management Services to the City of Gilroy
Department of Public Works.
We have provided the following documentation in our response:
• Project Scope and Approach
• Attachment A Scope
• Attachment B-1 Rate Sheet (Hill International, Inc.)
• Attachment B-2 Cost of Service
• Attachment C List of Projects (FY24-28 CIP PM List of Projects)
Should you have any questions or require clarification, please contact me directly at AndrewKreck@
hillintl.com or at 408-858-8055. Thank you for your time and consideration of our Revised Scope of
Work and Cost of Service. Hill is extremely pleased to be part of this major assignment for the
City of Gilroy.
Sincerely,
Andrew J. Kreck, PE, CCM
First Vice President, Northern California Operations
O 669-263-8328 | M 408-858-8055
AndrewKreck@hillintl.com
Hill International, Inc.
2880 Zanker Road
Suite 207
San Jose, CA 95134
Tel: 669-263-8328
www.hillintl.com
DocuSign Envelope ID: B6B9AAC7-3111-4FD2-96E6-2A8ADB507F29
City of Gilroy Public Works Department | No. 23-RFP-PW-476
Capital Improvement Program Project Management Services
Page 2
PROJECT SCOPE AND APPROACH
SCOPE
Hill is pleased to present Attachment A, the Scope of Work. This scope is a combination of the RFP process
and the additional projects presented in the scoping meeting with City of Gilroy Public Works Department staff
on April 10, 2023. For discussion purposes, Hill is defining the group of projects as a program. Hill proposes
to provide program management services over an approximate 18-month period as defined by the City of
Gilroy. The goal of these efforts is to have all currently identified projects completed through the procurement
process. The projects in the program were originally 16 projects and it has now been augmented to a total of
21 projects. See Attachment C, List of Projects.
APPROACH
This approach describes the process we will execute to lead the City of Gilroy staff through the preparation of
identified projects through the procurement process. Once the contract has been signed, our resources are
available to begin our tasks to initiate this program with momentum. We are proposing a kickoff meeting to
begin the information gathering and establishing document control. Once we have gathered and organized the
project information, we will develop the Project Management Plan (PMP), for the use of all participants. We
will begin to develop programmatic information in the scope, schedule and budget areas. This will be followed
by establishing the priorities for design and construction, the result of this effort will be the plan for the
execution of the projects. As of now we are estimating the pre-design and design management efforts in three
bundles, procuring a third of the project listing in 6, 12, and 18-month periods.
During the design management phase, Hill will lead the designer selection and will manage to design process
through preparing the construction documents for procurement. During the procurement process we will be
an asset to the city leading this process. As the assignment progresses, we will be preparing regular status
updates for the DPW and supporting his communication with the City of Gilroy leadership. We will back
checking some original and further developed assumptions about schedule and budget to keep a near real time
snapshot of where the program is at that time. At the end of this phase for each project bundle we will be
ready for the City of Gilroy ’s procurement process.
Our last task will be to assist in getting these projects successfully bid. From Prebid services, coordination with
the designer, providing a conduit for communication with potential bidders and culminating that process with
whatever addendums are necessary for a clear bidding process. Once the bids are received, we will review the
bids and ultimately prepare a recommendation of award for the DPW.
DocuSign Envelope ID: B6B9AAC7-3111-4FD2-96E6-2A8ADB507F29
City of Gilroy Public Works Department | No. 23-RFP-PW-476
Capital Improvement Program Project Management Services
Page 3
ATTACHMENT A - SCOPE OF WORK
1. Contract Signature
2. Kickoff – Information Gathering
2.1. Gain access to PMIS
2.2. Gather all background Documents.
2.3. Schedules, Estimates, Scope
2.4. Organize and Review
2.5. Kickoff Meeting with City
2.6. Update and Maintain program presentation materials
2.7. Prepare draft monthly report for Director of Public Works (DPW)
2.8. Prepare periodic draft City Council Reports for DPW – Estimate 6
3. Pre-Design
3.1. Establish Priorities
3.1.1. Consider Long Time Items, Permitting, Quick Starting Projects, bundles for the Rest
3.1.2. Plan for 3-time frames (6,12,18 months)
3.2. Establish Project Schedules
3.3. Establish Master Program Schedule
3.4. Procurement Material Availability Analysis
3.5. Establish Project Scopes
3.6. Programmatic Capital Improvement schedule workshop with City
4. Design Management (3 Cycles)
4.1. Procurement Plan for Designer Selection
4.2. Designer Selection
4.3. Designer Management
4.4. Design Review
4.5. Schedule and Budget verification
4.6. Prepare for Construction
5. Procurement (3 Cycles)
5.1. Coordinate with City Procurement Staff
5.2. Prepare to Finalize Bids for Advertisement
5.3. Receive Bidders Questions
5.4. Coordinate Questions with City and Designers
5.5. Review Addendums
5.6. Prepare Addendum for Issuance by City Staff
5.7. Bid Opening
5.8. Bid Evaluations
DocuSign Envelope ID: B6B9AAC7-3111-4FD2-96E6-2A8ADB507F29
2
PROJECT UNDERSTANDING
DocuSign Envelope ID: B6B9AAC7-3111-4FD2-96E6-2A8ADB507F29
City of Gilroy Public Works Department | No. 23-RFP-PW-476
Capital Improvement Program Project Management Services 11
Our proposed Project Manager Andrew J. Kreck, PE, CCM and Design Manager, Timothy T. Brown, PE have
visited several of the City of Gilroy project sites to gain a hands-on understanding of the current conditions
around the project.
No. 1: Water-#800250-Casey and Swanston Water Line Replacement
This portion of the CIP program is moving forward to replace ageing infrastructure and improve fire flow
for the industrial customers in the area. The project will have several issues to be considered during design
and construction. There is a school nearby as well as a school bus garage that could create advantages for
summertime construction. These are the type of things to be evaluated in the preconstruction phase of our
work. This area is mainly residential and this brings issues to be mitigated such as noise and dust abatement
during construction. The main issue will be dealing with the residents and their current on street parking
situation. During our site visit there was little room for construction with both sides of Swanston Lane filled
with parked vehicles. We will work with the Gilroy’s communication department to inform and mitigate the
clearing of the right-of-way for construction. The designed location of the new water service, as well as using
well designed phased construction could be used to help with this issue. Also requiring the contractor to
secure an adjacent area for resident to park during construction is also an option. This will make the combining
this project with the pavement/restoration project needed in this area a great benefit to the local residents.
Prepared by: Timothy T. Brown, PE, Design Manager
2.A KEY ISSUES AND CHALLENGES
“Our understanding of some of the challenges involved
in performing this type work are as follows...”
No.Project Type CIP Project Number Project Name Site Visit
1 Water 800250 Casey and Swanston Water Line Replacement p
2 Water 800590 Broadway and Sargent Water Line Replacement -
3 Water 800600 Church and Gurries Water Line Replacement p
4 Water 800610 Church Street – Welburn to First Water Line Replacement p
5 Water 800620 Forest and Eight Water Line Replacement -
6 Water 800640 Monterey and Eighth Water Line Replacement -
7 Water 800650 Abandon 2" Water Line from 7041 to 7161 Monterey St p
8 Water 800660 Murray at Burke Water Line Reroute -
9 Signal 800350 Luchessa/Church Traffic Signal Installation p
10 Signal 800360 Mantelli/Kern Traffic Signal Installation -
11 Signal 800370 Monterey/I.O.O.F. Traffic Signal Installation p
12 Signal 800440 Automall/Luchessa Traffic Signal Installation p
13 Signal 800480 First/Kern Traffic Signal Installation -
14 Sewer 800520 Carmel-Dowdy Alley – Sixth to Seventh Sewer Replacement p
15 Sewer 800550 Old Gilroy – Chestnut to Forest Sewer Upgrade -
16 Sewer 800560 Seventh St – Carmel-Dowdy to Hanna-Rosanna Alleys Sewer Replacement p
TRAFFIC SIGNAL INSTALLATION SEWER REPLACEMENTCALTRANS KNOW-HOWPROJECT MANAGEMENT WATER LINE REPLACEMENTCONSTRUCTION MANAGEMENT
2. Project UnderstandingDocuSign Envelope ID: B6B9AAC7-3111-4FD2-96E6-2A8ADB507F29
City of Gilroy Public Works Department | No. 23-RFP-PW-476
Capital Improvement Program Project Management Services 12
Construction on Casey Lane with be less crowded but still require attention during the design and construction
phases. The location of the new water main will need to be evaluated to reduce service line lengths. The end
of Casey Lane is adjacent to a Railroad track. This area will require some type of device to allow for water
discharge to maintain water quality. Replacing a four-inch water main with a ten-inch watermain will greatly
improve the fire flows but it will be at the cost of water quality to the service lines. Fortunately, this can be
addressed with the City’s water testing and maintenance program.
No. 3: Water-#800600- Church and Gurries Water Line Replacement
No. 4: Water-#800610- Church Street – Welburn to First Water Line Replacement
Combining Welburn to First Water Line Replacement and Church and Gurries Water Line Replacement. The
time and cost savings in design and construction would be of benefit to Gilroy and all of its residents. This
design will require analysis of the current and future land uses in the area as well as considering fire flow
recommendations from the City Fire Marshall. This area will require phased construction with lane shutdowns
to accomplish the linear work as well as connections that will need to be made at the intersections of Church,
First Welburn, and Gurries. This is mainly a residential area with a wide street and on street parking. This will
require a solid communication program and considerations of the parking habits of the local citizens. The
industrial properties will need to be considered for the fire flow calculations and even the percentage of heavy
vehicles when considering the pavement patching designs.
No. 7: Water-#800650-Abandon 2” Water Line from 7041 to 7161 Monterey St
To start this program out with. It is a relatively small project that will require reconnecting service lines to and
existing ten-inch watermain in Monterey Street. We would follow the abandonment requirements appropriate
for this situation after the reconnection of the service lines to the existing main. Corporation Stop or tapping
sleave and valve could be used based upon the size of the service connection. This work could be accomplished
with small road closures rerouting traffic around the construction. A formal work plan requirement would
help for each location to ensure the process is well planned. Considerations for the work areas are this is a
main road in Gilroy with above average traffic at times of the day. It is adjacent to industrial sites as well as
the Caltrain/VTA facility which will also need to be considered when designing the suggested traffic control
approach.
No. 9: Signal-#800350-Luchessa/Church Traffic Signal Installation
This appears to be an intersection were accessing Luchessa Road during certain times of the day would be
difficult. Residents trying to access W Luchessa from either side of Church Street regularly encounter people
heading toward Monterey Highway at an elevated rate of speed. Addition of a four way, six phase signal system
with dedicated left turn phasing will be instrumental improving traffic flow, and safety. As with the other signal
projects we discussed pedestrian safety will be a large part of this project. The pedestrian infrastructure and
signal improvements will enhance pedestrian safety for the residents. Improved safety lighting will be included
with this project and will need to be integrated with the existing street lighting. Again, this work could be
accomplished with temporary road closures and possibly some night work. The residential nature of this area
may make night work impractical. The size of the poles required to span this roadway will necessitate larger
pole foundations. That will be considered when developing the suggested traffic control plans. And as with
the other signal project’s location of the signal cabinets early in the process will determine the necessity for
property acquisition. This could be an item to consider when we develop the program schedule.
DocuSign Envelope ID: B6B9AAC7-3111-4FD2-96E6-2A8ADB507F29
City of Gilroy Public Works Department | No. 23-RFP-PW-476
Capital Improvement Program Project Management Services 13
No. 11: Signal-#800370-Monterey/I.O.O.F. Traffic Signal Installation
This appears to be an intersection were accessing either road during certain times of the day would be
difficult. Addition of a four way, four-phase signal system with passive left turn phasing will be instrumental
improving traffic flow, and safety. With its physical relation to the school currently being built and Rebekah
House construction phasing will be important. Night work will be an option for evolutions that require multi
lane shutdowns such as drilling traffic or light pole foundations or installing signal arms. Pedestrian safety will
be a large part of this project. The pedestrian protections and lighting improvements will improve safety for
the residents. One issue that could delay the project is location of the traffic boxes. If a suitable place can’t be
located for the control cabinets, then property or easement acquisition will be necessary.
No. 12: Signal-#800440-Automall/Luchessa Traffic Signal Installation
This appears to be an intersection were accessing Luchessa Road during certain times of the day would be
difficult. Addition of a four way, eight-phase signal system with dedicated left turn phasing will be instrumental
improving traffic flow and safety. Notable feature of this project is existing construction now impacting the
traffic flow. Its proximity to UPRR will also need to be considered. Pedestrian safety will be a large part of
this project. The pedestrian infrastructure and signal improvements will enhance pedestrian safety for the
residents. Safety lighting will be included with this project to upgrade to walkability of this area. This is again
where a solid outreach program will benefit the project. There appear to be several unhoused or unsheltered
individuals living within close proximity of this construction site. Gilroy resources can be brought to bear to
unsure these citizens remain a safe distance from the project work site.
No. 14: Sewer-#800520-Carmel-Dowdy Alley – Sixth to Seventh Sewer Replacement
No. 16: Sewer-#800560-Seventh St – Carmel-Dowdy to Hanna-Rosanna Alleys Sewer Replacement
Two projects that again could be combined and see some economies of scale and money saving due to less
mobilization costs. These projects are adjacent to each other and similar type of construction including
requiring many of the same means and methods. Design and construction schedules and project costs could
be reduced buy the combination of the two projects. The Seventh St – Carmel-Dowdy to Hanna-Rosanna Alleys
Sewer Replacement will replace and upgrade over 700 LF of 8-inch gravity sewer with new ten-inch sewer lines.
An evaluation will need to be done during the design phase to determine the most cost-effective construction,
pumping around while replacing the existing sewer line in place to installing a new line that can be cut into the
existing system after it has been tested and accepted. This process will allow for the inspection and evaluation
of the existing sewer manholes, covers and even the paving around this existing infrastructure. The time to
repair replace or overhaul these structures is during the proposed construction. Construction on Seventh Street
should be able to be accomplished with lane closures due to the wide streets. Neither the mainly residential
areas nor the adjacent police department building will add complexity to the construction process. The Carmel-
Dowdy Alley – Sixth to Seventh Sewer Replacement is very similar to what was discussed for the Seventh Street
project with one major difference, the width of the roadway right of way. This is essentially and Alley used for
access to residential garages and trash pickup. This is again where a proactive outreach program will benefit the
project. There appear to be several garage access point and driveways for the local residents. Also, it appears as
if this Alley is used for garbage pickup. A formal plan will have to worked out with the adjacent property owners
prior to construction. Whether that’s time limited or restricted access these things will need to be considered
as one of the factors as we determine the contractor’s proposed installation duration.
DocuSign Envelope ID: B6B9AAC7-3111-4FD2-96E6-2A8ADB507F29
City of Gilroy Public Works Department | No. 23-RFP-PW-476
Capital Improvement Program Project Management Services 14
2.B CAPITAL IMPROVEMENT PROGRAM PROJECT MANAGEMENT SERVICES
Hill understands that the Gilroy will evaluate and select a qualified consultant to provide project and
construction management services in support of their CIP program. We have designated an experienced
senior staff member, Andrew Kreck, PE, CCM, as the Project Manager for the Hill team. Andrew has identified
principal staff members who will provide services by the established scope of services. To support Gilroy’s
construction projects, Hill offers Gilroy an exceptional depth and breadth of relevant experience providing
project and construction management services.
The Hill team brings Gilroy a proven approach to delivering the PM/CM services needed to successfully realize
the projects outlined in Gilroy’s CIP. Our approach is based on identifying and organizing a highly capable, local,
and experienced team of key professionals, and then providing redundancy of staff through Hill’s extensive
regional staff and our local teaming partners.
The key to our management approach is to provide client-focused services, keeping Gilroy informed and
helping to resolve any issues before they can impact project progress. Under Andrew’s leadership, the Hill team
will:
• Coordinate the designer and the contractor interfaces with franchise and public utilities and other agencies
to reach agreements on time.
• Help local permitting agencies and utility companies (both franchise and public) understand the projects
and process to allow work to proceed according to schedule.
• Guide the entire design, procurement, and construction process to protect Gilroy’s interests throughout the
project life cycle by providing timely project durations.
• Manage and verify that the project has obtained all the permits, the right of way and approvals necessary
to move these CIP projects forward.
• Information and presenting viable, implementable solutions to resolve issues.
B.1 PROJECT MANAGER
As Hill’s team Project Manager, Andrew’s responsibilities will include fulfilling task order personnel requests
with qualified consultant staff by supervising and monitoring requests for clearly defined deliverables to be
compliant with acceptable procedures, criteria, and auditable requirements. Tasks will be completed with
on-call, as-needed consultant personnel in coordination with Gilroy’s project manager. Andrew will provide
monthly invoicing with monthly expenditures and budget projection reports for monitoring needs and
management of project team staff. Andrew will make certain budget reporting includes proper documentation
to support billing such as diaries, equipment used, and employee expenses with properly maintained records
organized for project files or audits. This will include a review of consultant invoices for accuracy. Hill will
accomplish this review in a timely manner to help ensure compliance with prevailing wage requirements.
Site Visit Project No. 1: Water 800250 Casey and Swanston Water Line Replacement Site Visit Project No. 12: Signal 800440 Automall/Luchessa Traffic Signal Installation
DocuSign Envelope ID: B6B9AAC7-3111-4FD2-96E6-2A8ADB507F29
City of Gilroy Public Works Department | No. 23-RFP-PW-476
Capital Improvement Program Project Management Services 15
Andrew J. Kreck, PE, CCM,
Principal-in-Charge/
Project Manager
31 YEARS OF EXPERIENCE
Caltrans Local Assistance
Procedures Manual (LAPM)
CALTRANS KNOW-HOW
As a Senior Transportation
Engineer for Caltrans, Andrew
developed the District 4 Guide
for Field Operation Procedures
for Caltrans Oversight Project
and co-authored Caltrans’
2004 Construction Oversight
Manual.
For each task order assignment, Andrew will take the lead as the primary
point-of-contact to define, implement, and integrate all the services. This
will allow the Hill team to take on multiple task orders simultaneously,
delegating tasks among our highly qualified personnel. Andrew will
respond immediately to each task order request and supervise the entire
process. Our team members are readily available to mobilize quickly.
B.2 POLICIES AND PROCEDURES
Our team members have experience providing services on projects that
were either entirely or partially funded by Federal funds. For example,
Andrew served as the Project/Contract Manager for Santa Clara Valley
Transportation Authority’s federally funded Measure B Highway
Program. Hill will utilize and conform to Gilroy’s and Caltrans’ procedures
and requirements summarized within the Caltrans Local Assistance
Procedures Manual (LAPM), which includes a guide for the Program
Manager in administering federally aided contracts. Andrew will use the
LAPM with specific attention to the following:
• LAPM Ch. 11: Design Guidance
• LAPM Ch. 12: Plans, Specifications and Estimates
• LAPM Ch. 15: Advertise & Award Project
• LAPM Ch. 16: Administer Construction Contracts
• LAPM Ch. 17: Project Completion
• Caltrans Construction Manual
• Caltrans Resident Engineer Manual
• Caltrans Oversight Manual
• City of Gilroy Department of Public Works’ QA Program
Our contract administration procedures will conform to those listed in
the Caltrans Construction Manual and LAPM. All project management
services will be performed in strict conformance with Caltrans and
Gilroy’s practices, regulations, policies, procedures, manuals, and
standard specifications. The Hill team will also monitor the designer and
contractor and manage associate documents to meet the federal trainee
compliance requirements.
B.3 BUY AMERICA REQUIREMENTS
if required by funding sources, such as Federal funds, Buy America
requirements mandate that steel, iron, systems equipment, and other
manufactured products costing more than $100,000 used on the project
must be produced in the U.S., with components of U.S. origin. The
compliance with Buy America starts with the designer. Hill will support
Gilroy in confirming the designer and contractor has complied with
the Buy America regulations through the implementation of the tasks
outlined in the Buy America Compliance Review.
DocuSign Envelope ID: B6B9AAC7-3111-4FD2-96E6-2A8ADB507F29
City of Gilroy Public Works Department | No. 23-RFP-PW-476
Capital Improvement Program Project Management Services 16
B.4 QUALITY PLAN
Hill’s extensive quality assurance and quality controls (QA/QC) programs will help ensure deliverables are
error-free. Our quality management services will be based on providing stable leadership, multiplying our
on-site team’s effectiveness through a dedicated team of technical experts, and implementing proven quality
management practices.
Based on the specific tasks and responsibilities, the Hill team will control project quality through a
comprehensive QA/QC Program. This program will involve monitoring work being performed by contractors/
subcontractors, testing materials, checking subcontractor layouts, and vendor surveillance, as well as the final
acceptance of subcontractor work. The goal of a QA/QC program is to make sure all work performed, and all
materials incorporated in the project comply with the contract documents. As part of our QA/QC plan, the Hill
team will:
• Review the construction documents to establish the design requirements and describe the QC functions
expected of the trade contractors.
• Establish adequate document controls for changes and submittals, including the use of Oracle Primavera P6
or Contract Manager.
• Provide experienced, qualified staff to monitor and inspect all design and construction activity, verify
contract compliance, and provide detailed reports of progress and problems. Inspections will focus on
whether completed, and in-progress work complies with the contract documents, including applicable
codes, standards, and regulations. The Hill team will seek corrective action for all non-conforming work.
B.5 PROJECT MANAGEMENT PLAN
The Hill team offers Gilroy relevant experience providing CM and inspection services on an on-call basis for
similar clients in the Northern California region, including Contra Costa County, Town of Atherton, Santa Clara
Valley Transportation Authority (VTA), AC Transit, and San Francisco Municipal Transportation Agency (SFMTA).
Our team understands the coordination of on-call contracts and the importance of matching personnel
assignments to performance requirements for every task.
AVAILABLE RESOURCES | Additionally, we maintain a strong pool of in-house professionals, allowing us to
provide the required resources at the appropriate times. The Hill team has the right resources at the right time;
we can mobilize quickly and have the flexibility to move staff in and out of your projects as demand increases
or decreases. Our success in providing on-call PM/CM and inspection services is evidenced by the number of
California public institutions that have continually used Hill to provide CM services on a term basis.
Proposed staff will be available to Gilroy immediately. Thus, we will be able to support the staffing of your
projects comfortably and will be able to step in and provide qualified staff quickly and efficiently. The entire
Hill team is committed to this contract, and all team members are available. Many of our available staff have
PE or CCM credentials and have been Project Managers, Construction Managers, Resident Engineers, Structure
Representatives, and Assistant Resident Engineers on small and large construction projects like Gilroy’s
projects.
B.6 MULTIPLE PROJECT MANAGEMENT
There are many factors that could impact how quickly the Capitol Projects could be started and completed.
Current conditions, designer availability, cashflow, physical barriers, and windows of opportunity for
construction could all be factors that will impact how the projects will be delivered. On day one we will begin to
gather information that will culminate in a workshop to develop a program schedule to ensure that the project
developments are proposed in a way that meets the City and its Citizens’ needs. As the project manager, once
DocuSign Envelope ID: B6B9AAC7-3111-4FD2-96E6-2A8ADB507F29
City of Gilroy Public Works Department | No. 23-RFP-PW-476
Capital Improvement Program Project Management Services 17
the information gathering is completed, we will submit an overall program schedule to help guide to process.
This will allow Hill, as the project manager, to develop priorities for the program and plan for the resources
needed. This will be resources not only for the construction evolution but will leave us better prepared to help
select and manage the designers and their subconsultants.
B.7 RISK MANAGEMENT
Our methodical risk management represents a long-term investment in the project or program process,
delivering to your project benefits ranging from more responsive management plans to mitigate against
unforeseen events. While most of the industry understand the negative impacts schedule, budget, and other
risks can have on their projects, Hill, through thoughtfully planned and monitored risk management, can benefit
the project beyond protecting against risk. We offer our client’s specific risk management experience and
expertise in a wide variety of projects, settings, and circumstances. Our formal and thorough risk management
services can help owners better manage risks and take advantage of opportunities a less comprehensive
approach to risk would miss. Minimizing Impacts, Maximizing Opportunities!
B.8 DOCUMENT CONTROL
Managing information is more than just tracking project information. Timely capture of project information
and providing a framework that promotes retrieve ability is crucial to keeping a project on track. This will need
to start the first day we are under contract. Our Document Control Specialists, Andrea Lynn Lewis and Kristen
Jones of Chaves & Associates, will work diligently with Gilroy’s project manager, to prepare the document
control system for the start of the project.
2.C DESIGN MANAGEMENT
Hill will be a trusted partner in the complete design process. We have the ability and expertise to help select
the designers for each of these important City improvements as part of the Capitol program. Our Design
Manager Timothy T. Brown, PE has exactly this type of CIP support activities experience. He has performed
this exact type of CIP Project/Design Management for transportation and utility projects for the City of Norfolk-
Virginia Department of Public Works.
C.1 DESIGN MANAGEMENT PLAN (DMP) AND PROCEDURES
As part of the overall Project Management Plan we will develop a DMP for each project. The main objectives
of our DMP are to establish consistent management practices and describe reporting relationships for the
preconstruction activities. The DMP defines the organization, processes, roles, and responsibilities that govern
the project team prior to construction. The methods described in a DMP are provided to monitor and report
progress in an integrated approach utilizing cost, time, quality, and document management parameters. Each
project will have a customized DMP and will focus on conforming to the applicable State, Federal, and Gilroy
requirements. The DMP becomes the project-specific resource for proper contract administration.
C.2 DESIGN PROGRESS MEETINGS
Design progress project meetings will be held regularly and will cover items such as program schedule, the
progress of work, scheduling milestones, critical issues, required coordination, and approvals. Meeting minutes
help monitor and track outstanding items, and deadlines will be established for completing these items. We
will disseminate full meeting minutes to all attendees. Any additional necessary ad-hoc meetings will be
coordinated with Gilroy.
DocuSign Envelope ID: B6B9AAC7-3111-4FD2-96E6-2A8ADB507F29
City of Gilroy Public Works Department | No. 23-RFP-PW-476
Capital Improvement Program Project Management Services 18
C.3 UNION PACIFIC RAIL ROAD (UPRR)
One of the challenges to the success of Gilroy’s CIP program is working and partnering with UPRR. Successful
construction adjacent to UPRR involves more than just knowledge of UPRR Engineering standards and
submittal processes. The team must have a deep understanding of what is most important to UPRR. UPRR is
a highly focused business, and their business is moving trains safely, as quickly and as efficiently as possible.
Interruptions or delays of their system’s progress is a detriment to UPRR’s business model. The Hill team has a
strong group of seasoned former UPRR Engineering and Operations staff available for coordination with UPRR.
Our team of hand-picked specialists are subject matter experts, who offer strong personal and professional
relationships with existing UPRR personnel who will be key stakeholders and interface directly with some of
Gilroy’s projects. Our understanding of UPRR’s processes and procedures, from a local perspective, will allow
us to see and plan for months in advance of a precise date and to allow the contractor to execute. For us, this
is not guesswork. The ability to plan effectively and specifically within this environment comes from decades of
hands-on experience of doing this directly for UPRR.
C.4 UTILITY DESIGN COORDINATION
Hill is committed to collaboration with all stakeholders, including utility agencies. Our design team leaders
understand the value of fostering a team dynamic between Gilroy, the designers of record, and franchise and
public utilities. This level of cooperation will be encouraged with neighboring cities, the CM staff, contractor,
and all project stakeholders including the residents of Gilroy, your customers. Our collaborative process
encourages trust and open communication, allowing for quick identification and resolution of design risks. We
will follow this process from for the entire time we serve Gilroy.
C.5 PROJECT KICKOFF
As stated, the process will begin with the designer selection, or we will coordinate a designer update to get the
status of the design project. No matter where the process begins, we will immediately put the program on our
standardized process. As the CIP project manager, it will be important to establish lines of communication both
to the City and to the designers. That communication path will be used to ensure that the designers have all the
information they need to move forward.
That includes the flexibility of either starting a project from the beginning or assuming project management
responsibilities for any of the projects that are currently underway. From the start, we schedule and mange a
kickoff meeting. This ensure the designers and staff understand the scope and schedule. It is imperative the
team understand the boundary conditions concerning the pre-construction tasks. The expectations are that
they may be the first phase of the individual project, but it’s important to start out efficiently.
If the project has already started, we would again have a program management kickoff meeting to ask the right
questions to determine the project progress. We will evaluate project progress versus the project standard
process. We will ensure that the design follows their own quality plans.
C.6 PROJECT IMPACT MITIAGATION
We will verify that the project impacts are being appropriate addressed, whether it’s informing the impacted
utility companies or even looking at the possible real estate impacts, both temporary and or permanent. We
will review the survey to make certain that the quality program has been followed to help the designers are
working with the best information. We will look at the environmental documents including the erosion and
sedimentation control plans for compliance. We will work with the design and city staff for traffic control plans
and could even require designer/city workshops for projects where detour routes are required. These routes
must be designed coordinated and scheduled and properly.
DocuSign Envelope ID: B6B9AAC7-3111-4FD2-96E6-2A8ADB507F29
City of Gilroy Public Works Department | No. 23-RFP-PW-476
Capital Improvement Program Project Management Services 19
2.D PROCUREMENT ASSISTANCE
D.1 HOLISTIC APPROACH
Our Procurement assistance begins well before the project is ready for bidding. We can provide a wide range of
services such as market evaluation, and coordination with the Gilroy to determine the priorities when selecting
a contractor. We can assist Gilroy by evaluating the size of the project and the delivery method that would put
them in the best position to be successful. We will help the project is ready for bidding and will coordinate
with Gilroy’s procurement department to confirm an efficient process. We will arrange and oversee the prebid
conference. We will stand by Gilroy every step of the way.
D.2 BIDDING ASSISTANCE
We will help the Gilroy’s procurement department by assisting in the preparation for the bidding process. We
will gather questions and coordinate the responses with the DOR, your department, and the procurement
people. We will direct and provide the addendums and questions from bidders for every project. Once bids are
received, we can evaluate, review, and recommend bids for award. Once the bid is approved and accepted, we
will schedule and oversee the pre-construction meeting. Our staff will be a part of the process as needed to
ensure a fluid start of the construction process.
2.E CONSTRUCTION ADMINISTRATION
The key to our construction phase approach is to address issues quickly and provide actionable
recommendations that allow the work to proceed. Our team will review contractor deliverables and inspect
the work, including the processing of RFIs, clarifications, and interpretation of the contract documents, shop
drawings, submittals, samples, schedules adjustments, change orders, change authorizations, and payment
applications. Hill will evaluate every detail of all projects; set up objectives, plans, and priorities; and identify
and resolve problems. Our team will work with Gilroy to define, implement, and integrate every aspect of each
project we support.
E.1 CONSTRUCTION MANAGEMENT PLAN (CMP) AND PROCEDURES
The main objectives of our CMP are to establish consistent management practices and describe reporting
relationships. The CMP defines the organization, processes, roles, and responsibilities that govern the project
team. The methods described in a CMP are provided to monitor and report progress in an integrated approach
utilizing cost, time, quality, health and safety, and document management parameters. Each project will have
a customized CMP and will focus on conforming to the applicable State, Federal, and Gilroy requirements. The
CMP becomes the project-specific resource for proper contract administration.
Our electronic database will include all appropriate letters, reports, permits, specifications, calculations,
drawings, meeting minutes, contracts, change orders, invoices, presentations, and other applicable written or
graphical communications stored in the archive. Only documents available in hardcopy will be scanned and
included in the electronic project files.
E.2 COMMUNITY ENGAGEMENT
Hill understands the needs of Gilroy to engage and keep the community informed about the ongoing City
improvement projects. An effective outreach program begins in the planning phase, continues through
construction and the promotion of the grand opening. It must address multiple stakeholders, including the local
community and neighborhood schools, businesses, media, and government officials. Our Community Outreach
DocuSign Envelope ID: B6B9AAC7-3111-4FD2-96E6-2A8ADB507F29
City of Gilroy Public Works Department | No. 23-RFP-PW-476
Capital Improvement Program Project Management Services 20
Coordinator, Claudia C. Mejia, has direct experience developing and implementing similar construction
outreach programs with her work on major capital improvement projects throughout California. She brings
experience in written communication, social media, and public events. The community engagement staff are
bilingual in English and Spanish.
E.3 SAFETY
No aspect of the project is more important than the project safety and injury prevention. All practical steps
shall be taken to maintain a safe and healthy workplace. Regularly (every ten working days), a safety tailgate
meeting will be held, and meeting minutes of the safety meeting is made and kept with the project files.
Furthermore, every inspector and contract administrator has been through our formal injury and illness
prevention program, office worker safety, procedures for reporting occupational injury, illness or death, motor
vehicle safety, safe working practices, personal protective equipment, hearing protection program, confined
spaces safety training, respirator protection program, hazardous materials communication program, cut slope
safety, earthquake preparedness, and lead safety training. before the commencement of any construction
activity, our inspectors will visit the contractor’s yard to verify construction and safety equipment to be used
are in good order.
E.4 CONSTRUCTION MEETINGS
Project meetings will cover items such as submittals, progress of work, scheduling milestones, critical issues,
nonconforming work, safety, material and equipment testing, and startup. Meeting minutes help monitor
outstanding items, and deadlines will be established for completing these items. We will disseminate full
meeting minutes to all attendees. Any additional ad-hoc meetings will be coordinated with Gilroy.
E.5 CONSTRUCTION INSPECTION
Our inspectors will oversee field work and work closely with Gilroy to coordinate daily construction inspections.
We will document all construction activities and progress, including photographs and video, to confirm work
is proceeding per the contract documents and that progress and final payments are accurate and timely. All
project information will be available to Gilroy for review and archiving. The Hill team will maintain complete,
dependable, and timely project documentation that will be delivered to Gilroy at completion.
E.6 UTILITY COORDINATION
Hill believes in collaboration with all stakeholders, including utility agencies. Our team Resident Engineers
(REs) understands the value of fostering a team dynamic between Gilroy, neighboring cities, CM, contractor,
designers, and project stakeholders. Our collaborative process encourages trust and open communication,
allowing for quick identification and resolution of risks.
E.7 COST FORECASTING
Hill is an industry leader in cost forecasting for cost trends at the component level, which meets the scrutiny of
the Congressional Budget Office standards.
E.8 SUBMITTAL MANAGEMENT
In coordination with the design team and Gilroy, we will help ensure contractor submittals are accurate and
submitted on time. We will prepare a log to help track the status of all submittals. This log will be discussed
during weekly meetings and will be referenced in monthly project status reports. These include falsework,
trenching, shoring, pile driving, drilled shaft installation plan, traffic control, bar reinforcement cut sheets, other
construction related to temporary conditions, bridge removal plan, and public notification flyers.
DocuSign Envelope ID: B6B9AAC7-3111-4FD2-96E6-2A8ADB507F29
City of Gilroy Public Works Department | No. 23-RFP-PW-476
Capital Improvement Program Project Management Services 21
E.9 RFI MANAGEMENT
Our REs will help ensure responsive and accurate addressing of RFI’s and RCO’s, confirming they are warranted
and responded to quickly and in conformance with specifications.
E.10 CHANGE ORDER ANALYSIS AND NEGOTIATIONS
Effective change management is critical to project success. Our team is experienced in preparing and reviewing
cost estimates. All changes are reviewed in accordance with contract documents to resolve before claims
can arise. We have developed, monitored, and closed hundreds of contract modifications including quantity
changes, negotiated changes, and force account work. Our team will review change order requests along with
plans, specifications, and other documentation required to explain the differences. We will then prepare the
engineer’s estimate and coordinate with the project team to verify the level of effort.
E.11 CLAIMS
To avoid claims, we must thoroughly analyze the scope of changed work and understand its impact on the
workforce and schedule. Once analyzed, we will develop a firm, objective position on the change. Should the
contractor be entitled to compensation or time, Hill will assist in negotiating the most cost-effective solution.
It is our philosophy that early resolution of potential claims results in the most favorable settlement for the
owner. As a result, progress can continue even when significant changes are encountered. We expect projects
to be completed on time and with minimal claims. This can be accomplished through an effective partnering
program and prompt resolution of cost and time impacts due to changed work.
E.12 ENVIRONMENTAL COMPLIANCE/STORM WATER POLLUTION PREVENTION PLAN (SWPPP)
The Hill team, led by Rachael Keish, PE, QSP/D, CGP & IGP ToR, ENV SP, ISI Verifier of will monitor
environmental compliance as well as adherence to the Environmental Compliance Plan, which will indicate how
environmental requirements and mitigation measures will be implemented during construction. Construction
contractors are required to submit and implement a program to control water pollution effectively during the
development of all projects. The main objectives of SWPPP have been identified. We will assist Gilroy staff in
overseeing and enforcing the requirements for preparing and implementing the SWPPP by the contractor.
E.13 MATERIALS TESTING
Our teaming partner, BSK Associates, will manage required soils and materials testing, helping determine
whether materials conform to the contract documents and specifications. Sampling and testing activities will be
conducted in accordance with applicable testing guidelines. We will also maintain testing summaries to confirm
all unacceptable work is recorded and corrected prior to the placement of additional material.
2.F PROJECT CLOSEOUT
F.1 PUNCH LISTS
We will prepare punch lists to record any work required by the contractor. Follow up inspections will also be
conducted to help ensure punch list items have been satisfactorily completed. Upon completion of the project,
a final inspection of the work will be performed, and unresolved punch list items will be discussed with the
contractor to determine when corrective measures will be taken. Hill can also perform other contract close-
out activities including verification of final quantities for final pay estimate, checking of an adequate supply of
materials for future use, and preparation of project record documents for Gilroy.
DocuSign Envelope ID: B6B9AAC7-3111-4FD2-96E6-2A8ADB507F29
City of Gilroy Public Works Department | No. 23-RFP-PW-476
Capital Improvement Program Project Management Services 22
F.2 SUBSTANTIAL COMPLETION
As a project approaches completion, we will conduct a detailed inspection of completed work and prepare a
preliminary punch list. The goal of this punch list is to narrow the contractor’s open items and mitigate Gilroy’s
risk of claims.
F.3 FINAL COMPLETION
Final acceptance of the facilities by Gilroy closes the project. Our services during this stage include the
preparation and issuing of the close-out change order and verifying that all operations and maintenance
manuals are in-place, training is conducted, as-built data is acceptable, and any post-construction surveys have
been received.
F.4 DAY AND NIGHT WORKING HOURS
Our team’s strength lies in our construction experience on several similar projects. We have been involved with
extraordinarily complex construction projects under extremely heavy day and night traffic conditions. Our team
members have extensive experience working on various shifts to fulfill the contract needs.
F.5 LABOR COMPLIANCE
Hill approaches every project with a work plan that verifies the attention to critical categories found in public
works contracts as well as addressing prevailing wage requirements. Hill has been responsible for educating
personnel, assisting them in monitoring, and enforcing prevailing wage requirements of applicable labor
laws to verify all contractors working on government projects comply with State and Federal prevailing wage
statutes and regulations. Hill is involved with labor compliance from the beginning of a project. Hill attends
the preconstruction meeting and distributes a State/Federal checklist notifying the contractor of all State and
Federal laws that need to be abided by, including DBE, DVBE, and EEO guidelines. Throughout the project, Hill
collects, reviews, and analyzes certified payrolls to verify that the correct prevailing wage rates according to the
Department of Industrial Relations (DIR) are being paid. Hill crosschecks certified payrolls with inspector dailies
to check trades and hours are correctly classified. At completion, the Labor Compliance Officer confirms that all
forms and documentation are filed and maintained correctly.
COST CONTROL PROCESS
Change
Management
Agreed on
Change Orders
Forecasting Budget
to Completeness
Schedule of Values
Accumulation of
Actual Costs
Track Pending
Change Orders
Consultant & Contractor
Pay Requests
Potential Change
Orders Invoicing Formats
Standards
Cost to Complete
Analysis of
Remaining Work
DocuSign Envelope ID: B6B9AAC7-3111-4FD2-96E6-2A8ADB507F29
City of Gilroy Public Works Department | No. 23-RFP-PW-476
Capital Improvement Program Project Management Services 23
2.G MANAGING COSTS
Our cost and budget control plan will validate the project budget, and recognize uncertainties within the
budget, all within a clear reporting structure. This method allows for change assessments in cost estimates
as the final design is developed. On every project, we will pay particular attention to value engineering and
potential cost drivers. After construction is awarded, our team will require the contractor to provide work
plans for critical activities and will review each project for optimal production, using techniques like early
procurement, concurrent submittals, reduced submittal review times, and concurrent construction activities.
We will continually track the progress of the work, including changes, and verify contractor invoices are
accurate through the tracking process. In our claims review, we will identify potential areas of change including
cost impacts, trends, and contingencies, so contract changes do not translate to budget surprises. We will
manage the costs through our regular reporting and our Cost Control Process.
DocuSign Envelope ID: B6B9AAC7-3111-4FD2-96E6-2A8ADB507F29
4
KEY STAFF AND
ORGANIZATION CHART
DocuSign Envelope ID: B6B9AAC7-3111-4FD2-96E6-2A8ADB507F29
City of Gilroy Public Works Department | No. 23-RFP-PW-476
Capital Improvement Program Project Management Services 26
4. Key Staff and Organization Chart
4.A TEAM STRUCTURE
Hill International, Inc. will serve as Prime Project Management and our proposed subconsultants are as
follows:
• BSK Associates will provide Materials Testing
• Chaves & Associates will provide Document Control/Administrative Support
• Keish Environmental, PC (SBE-DBE-WBE) will provide Environmental/SWPPP Oversight
4.B ORGANIZATION CHART
Our organization Chart identifies the names, titles and reporting relationships of key personnel who will be
assigned to perform the services.
LEGEND
Key Personnel
1 = Hill International, Inc.
2 = BSK Associates
3 = Chaves & Associates
4 = Keish Environmental, PC (SBE-DBE-WBE)
Principal-in-Charge/Project Manager
Andrew J. Kreck, PE, CCM 1
Quality Assurance
John Skoury, PE 1
Design Manager
Timothy T. Brown, PE 1
Construction and SWPPP Inspectors Masood Batmanghelich, EIT 1
Thomas M. Fitzgerald 1
Youseff Saliba 1
Reza Shokrpour 1
Amirhossein Yazdanbakhsh 1
Environmental/SWPPP Oversight
Rachael Keish, PE, QSP/D, CGP & IGP ToR, ENV SP, ISI Verifier 4
Paul Landan 4
Hayden Kessenich 4
Construction Managers/Constructability Review
Richard S. McIntosh 1 Raymundo C. Balallo, PE 1
Bharat K. Patel, PE 1
Materials Testing BSK Associates 2
Document Controls Andrea Lynn Lewis 1
Kristen Jones 3
Structures Representative David W. Wu, PE 1
Cost Estimating Aron T. Aston, CEP, LEED AP BD+C 1
Scheduling Bhatti Mohammad Naeem 1
Project Controls/Office Engineer Steven Michael Batte 1
Prasanth Kantamani 1
Union Pacific Railroad CoordinatorDaniel Nagy, PE 1
Community Outreach CoordinatorClaudia C. Mejia 1
Safety Beatrice M. Reynolds 1
AVAILABLE PERSONNEL
DocuSign Envelope ID: B6B9AAC7-3111-4FD2-96E6-2A8ADB507F29
City of Gilroy Public Works Department | No. 23-RFP-PW-476
Capital Improvement Program Project Management Services 27
4.C FIRM OVERVIEWS
HILL INTERNATIONAL – PRIME PROPOSER
Hill is a construction consulting firm that provides program and project management, construction
management (CM), cost engineering and estimating, quality assurance, inspection, scheduling, risk
management, and claims avoidance to clients worldwide. Hill has more than 200 industry experts available in
California including staff in our San Jose and San Francisco Offices. Globally, Hill employs approxmiately 3,200
professionals and support personnel. Our staff includes professionals in all construction and building-related
disciplines, including planners, schedulers, estimators, value engineering specialists, construction managers,
resident engineers, construction inspectors, and a full range of technical and support staff to represent owners.
Our depth of expertise means we will always be able to support Gilory’s Capital Improvement Program Project
Management Services projects, regardless of manpower needs. Project Manager, Andrew Kreck, PE, CCM
has personally selected a team of professionals ready to support Gilroy’s projects. Our team members focus
on establishing positive relationships with all stakeholders; coordinating, mentoring, and supervising office and
field staff; and verifying your projects are delivered safely, on-schedule, and within budget. Our resources are
also invaluable for community coordination efforts, as many airport, projects involve construction within close
proximity of local businesses, residences, and other establishments.
QUALIFIED SUBCONSULTANTS
Andy has personally selected a team of professionals ready to support Gilroy’s projects. Our team members
focus on establishing positive relationships with all stakeholders; coordinating, mentoring, and supervising
office and field staff; developing and implementing user-friendly document control systems; and verifying your
projects are delivered safely, on-schedule, and within budget. Our resources are also invaluable for community
coordination efforts, as many flood control and road projects involve construction within close proximity of
local businesses, residences, and other establishments.
BSK ASSOCIATES | MATERIALS TESTING
BSK Associates will support this contract with materials testing/special inspection/materials lab
services. BSK’s Livermore office and certified materials testing lab will augment Gilroy’s materials testing and
materials lab capabilities when project demands in the field present and/or specialized materials lab capabilities
are required. They are the only local Bay Area materials laboratory to have the materials lab personnel/
certifications/accreditations and capital equipment in place locally to offer the Superpave QA support required
for projects designed to the new 2018 or the 2015 Caltrans specifications. They will perform services for this
contract from their Livermore office and certified/accredited materials lab. BSK’s laboratory and construction
services team are certified by multiple agencies.
CHAVES & ASSOCIATES | DOCUMENT CONTROL/ADMINISTRATIVE SUPPORT
Chaves and Associates is a certified minority woman-owned local firm with expertise in project and document
control. They provide a balanced mix of leading technology advancements along with time proven solutions,
successfully increasing project efficiency by reducing the resources needed to manage projects. Chaves
provides document and project control system solutions, implementation, integration, customized reports, and
end-user training.
KEISH ENVIRONMENTAL, PC | ENVIRONMENTAL/SWPPP OVERSIGHT
Keish Environmental, PC is a State certified Small Business Enterprise (SBE) and a
Disadvantaged Business Enterprise (DBE)/Woman Owned Business Enterprise (WBE), specializes in construction
DocuSign Envelope ID: B6B9AAC7-3111-4FD2-96E6-2A8ADB507F29
City of Gilroy Public Works Department | No. 23-RFP-PW-476
Capital Improvement Program Project Management Services 28
and program management services specializing in stormwater and environmental compliance. Keish personnel
have assisted with SWPPP and permit compliance monitoring on a broad spectrum of Risk Level 2 and 3
projects for the Santa Clara Valley Transportation Authority in Fremont, Milpitas, and San Jose, as well as
Caltrans and local agency flood control and transportation infrastructure projects throughout the Bay Area.
Keish field staff are all certified QSPs to help ensure even work in sensitive habitats is in full compliance with
permit conditions and reporting requirements. The CEO is a QSD/P and one of 122 CASQA Trainers in the state
under the Construction General Permit for stormwater.
HILL TEAM PRINCIPAL-IN-CHARGE AND PROJECT MANAGER
Project Manager, Andrew Kreck, PE, CCM will serve as one of the key staff members on this contract. Andrew’s
experience includes construction oversight, conducting safety reviews, analyzing CPM schedules, implementing
SWPPP programs, modifying and selecting contract specifications, and implementing value engineering
proposals. He has coordinated with numerous agencies including cities, counties, transportation authorities,
toll authorities, rail entities, utilities, and environmental regulators. Andy is dedicated to an environmentally-
conscious approach to construction in compliance with applicable NEPA, CEQA, and regulatory requirements.
He will confirm mitigation measures, and best management practices (BMPs) are adhered to throughout the
project. As a Senior Transportation Engineer for Caltrans, Andrew developed the District 4 Guide for Field
Operation Procedures for Caltrans Oversight Project and co-authored Caltrans’ 2004 Construction Oversight
Manual. Andrew is knowledgeable and up to date with all of Caltrans’ current standard plans, standard
specifications, construction manual, local assistant program, policies, and procedures.
He will employ a coordinated approach for managing project and personnel requirements under this
contract. This approach includes verifying personnel to meet project milestones, and deliverables dates all
while providing high-quality services. Hill has carefully selected on call staffing quality assurance personnel
with extensive recent and relevant experience and knowledge to accomplish Gilroy’s goals for construction
inspection and support services for this contract. Our proposed team is comprised of professionals with hands-
on experience providing similar construction inspection services for flood control and roadway improvement
projects as requested in this RFP.
KEY PERSONNEL
AREAS OF PROFICIENCY CaltransRoadwaysIntersectionsUtilities Drainage SystemsSignalsPavementsConcrete StructuresRailAndrew J. Kreck, PE, CCM Principal-in-Charge/Project Manager
John K. Skoury, PE
Quality Assurance
Timothy T. Brown, PE
Design Manager
Thomas M. Fitzgerald
Construction Inspector
Richard S. McIntosh, PE
Construction Manager/Constructability Review
Rachael Keish, PE, QSP/D, CGP & IGP ToR,
ENV SP, ISI Verifier Environmental/SWPPP
Oversight
DocuSign Envelope ID: B6B9AAC7-3111-4FD2-96E6-2A8ADB507F29
City of Gilroy Public Works Department | No. 23-RFP-PW-476
Capital Improvement Program Project Management Services 29
No.Title Name Years
Exp.Firm Former
Caltrans Firm State
1 Principal-in-Charge/Project Manager Andrew J. Kreck, PE, CCM*31 yrs Hill p #53375 CA
2 Quality Assurance John K. Skoury, PE*35 yrs Hill p #49723 CA
3 Design Manager Timothy T. Brown, PE 28 yrs Hill -#0402034638 VA
4 Construction Inspector Masood Batmanghelich, EIT*40 yrs Hill p EIT CA
5 Construction Inspector Thomas M. Fitzgerald 37 yrs Hill ---
6 Construction Inspector Youseff J. Saliba 13 yrs Hill ---
7 Construction and Electrical Inspector Reza Shokrpour*37 yrs Hill p -CA
8 Construction Inspector Amirhossein Yazdanbakhsh 25 yrs Hill ---
9 Environmental/SWPPP Oversight Rachael Keish, PE, QSP/D, CGP &
IGP ToR, ENV SP, ISI Verifier 20 yrs Keish -#63627 CA
10 Environmental Inspector Paul Landan 7 yrs Keish ---
11 Environmental/SWPPP Oversight Hayden Kessenich 5 yrs Keish ---
12 Construction Manager/Constructability
Review Richard S. McIntosh 41 yrs Hill ---
13 Construction Manager/Constructability
Review Raymundo C. Balallo, PE*36 yrs Hill p #53070 CA
14 Construction Manager/Constructability
Review Bharat K. Patel, PE*33 yrs Hill p #49545 CA
15 Document Controls Andrea Lynn Lewis 30 yrs Hill ---
16 Document Controls Kristen Jones 19 yrs Chaves ---
17 Structures Representative David W. Wu, PE*38 yrs Hill p #41265 CA
18 Cost Estimating Aron T. Aston, CEP, LEED AP BD+C 38 yrs Hill ---
19 Scheduling Mohammad Naqeeb yrs Hill ---
20 Project Controls/Office Engineer Steven Michael Batte 43 yrs Hill ---
21 Project Controls/Office Engineer Prasanth Kantamani 2 yrs Hill ---
22 Union Pacific Railroad Coordinator Dan Nagy, PE 21 yrs Hill -#72290 CA
23 Community Outreach Coordinator Claudia C. Mejia 10 Hill ---
24 Safety Manager Beatrice M. Reynolds 15 Hill ---
*Staff who were previously employed by Caltrans, please reference cover letter for details on positions held.
4.D STAFFING ASSIGNMENTS
Andrew J. Kreck, PE, CCM,
PIC/Project Manager
Timothy T. Brown, PE,
Design Manager
Raymundo C. Balallo, PE,
Construction Manager/
Constructability Review
Richard S. McIntosh,
Construction Manager/
Constructability Review
Bharat K. Patel, PE,
Construction Manager/
Constructability Review
John K. Skoury, PE, Quality
Assurance
PROJECT LEADERSHIP AND CONSTRUCTION MANAGEMENT
CONSTRUCTION INSPECTORS, COMMUNITY OUTREACH AND ENVIRONMENTAL/SWPPP OVERSIGHT
MEET OUR TEAM
Thomas M. Fitzgerald,
Construction Inspector
Youseff Saliba, Construction
Inspector
Masood Batmanghelich, EIT,
Construction Inspector
Claudia C. Mejia, Community
Outreach Coordinator
Rachael Keish, PE, QSP/D,
CGP & IGP ToR, ENV SP,
ISI Verifier Environmental/
SWPPP Oversight
Reza Shokrpour,
Construction and Electrical
Inspector*
DocuSign Envelope ID: B6B9AAC7-3111-4FD2-96E6-2A8ADB507F29
-1- 4835-2267-0361v1
LAC\04706083
EXHIBIT “C”
MILESTONE SCHEDULE
DocuSign Envelope ID: B6B9AAC7-3111-4FD2-96E6-2A8ADB507F29
Milestone schedules for individual projects or project bundles
will be determined as the CIP Project Management Services
Program is developed. Hill International is expected to provide
program management services over an approximate 18-month
period.
DocuSign Envelope ID: B6B9AAC7-3111-4FD2-96E6-2A8ADB507F29
4835-2267-0361v1
LAC\04706083
EXHIBIT “D”
PAYMENT SCHEDULE
DocuSign Envelope ID: B6B9AAC7-3111-4FD2-96E6-2A8ADB507F29
City of Gilroy Public Works Department | No. 23-RFP-PW-476
Capital Improvement Program Project Management Services
Page 4
ATTACHMENT B-1 - RATE SHEET
HILL INTERNATIONAL, INC.
Discipline/Classification
Loaded Billing Rate
Field (Low)
Loaded Billing Rate
Field (High)
Principal/Principal Director $276.74 $345.93
Project Manager $219.09 $276.74
Quality Assurance $253.68 $276.74
Design Manager $219.09 $311.33
Construction Inspector (Prev Wage)$172.96 $202.94
Construction Manager $207.56 $253.68
Document Controls $103.78 $131.45
Structures Representiative $226.01 $249.07
Cost Estimator $149.90 $196.03
Scheduler $149.90 $196.03
Project Controls/Office Engineer $149.90 $212.17
UPRR Coordinator $219.09 $242.15
Community Outreach $138.37 $166.04
Safety Manager $184.49 $202.94
• Based on Hill International 2021 audit overhead rates
• Labor rates are for year 2023 and annual 3% escalation will be initiated in January of each contract year
DocuSign Envelope ID: B6B9AAC7-3111-4FD2-96E6-2A8ADB507F29
City of Gilroy Public Works Department | No. 23-RFP-PW-476
Capital Improvement Program Project Management Services
Page 5
COST OF SERVICE
RFP No. 23-RFP-PW-476 Hill International Cost of Service
Assumptions
•
•
•
•
•
•
•
•
•
•
•
Phase
Billable
Rate Hours Total
Dollars
Kickoff
Project Manager $254 16 4,064$
Quality Assurance $235 -$
Design Manager $260 120 31,200$
Design Review $230 80 18,400$
Constructability Review $230 -$
UPRR Coordinator $242 8 1,936$
Document Controls $105 120 12,600$
Scheduler $160 -$
Cost Estimator(s)$150 -$
Total 344 68,200$
Pre-Design -$
Project Manager $254 16 4,064$
Quality Assurance $235 16 3,760$
Design Manager $260 240 62,400$
Design Review $230 240 55,200$
Constructability Review $230 120 27,600$
UPRR Coordinator $242 32 7,744$
Document Controls $105 240 25,200$
Scheduler $160 280 44,800$
Cost Estimator(s)$150 200 30,000$
Total 1384 260,768$
The Cost Proposal is based upon the following assumptions:
18-month performance period, Starting May 2023.
In the 18 month we propose to have the identified projects through the procurement process.
Estimates are based on spreadsheet “FY 23-28 CIP Project List 4.10.23” provided by Julie Oates via email on
April 11, 2023.
Originally 16 projects have been increased to include all project listed in Attachment C with a combined total
5 Year value of $23.23 million, Column S.
Project Joint Morgan Hill-Gilroy Trunk Line Repairs is assumed to be the Five year CIP value of $1.8 million. It
does not include efforts of beyond 5 years.
All projects are fully funded, and no cash flow or financial assistance will be needed.
The designers of record will be recommended from the City’s prequalified list.
We will utilize established City of Gilroy processes and procedures. Including your PMIS system and
procurement process.
We will provide monthly draft project status reporting and quarterly draft reporting for City Management.
Work will be bundled in at least 3 bundles: Long lead time project and Quick Start projects and the remaining
will be separated and initiated along evaluation criteria including location size, type of work, time of year etc.
Our work will be based on and will build upon the previous schedule scope and budget information provided
by the City.
Page 1 of 2
ATTACHMENT B-2 - COST OF SERVICE
DocuSign Envelope ID: B6B9AAC7-3111-4FD2-96E6-2A8ADB507F29
City of Gilroy Public Works Department | No. 23-RFP-PW-476
Capital Improvement Program Project Management Services
Page 6
COST OF SERVICE
Phase
Billable
Rate Hours Total
Dollars
Design Management -$
Project Manager $254 180 45,720$
Quality Assurance $235 40 9,400$
Design Manager $260 1410 366,600$
Design Review $230 740 170,200$
Constructability Review $230 120 27,600$
UPRR Coordinator $242 120 29,040$
Document Controls $105 320 33,600$
Scheduler $160 120 19,200$
Cost Estimator(s)$150 40 6,000$
Total 3090 707,360$
Procurement -$
Project Manager $254 24 6,096$
Quality Assurance $235 8 1,880$
Design Manager $260 240 62,400$
Design Review $230 40 9,200$
Constructability Review $230 40 9,200$
UPRR Coordinator $242 32 7,744$
Document Controls $105 120 12,600$
Scheduler $160 24 3,840$
Cost Estimator(s)$150 72 10,800$
Total 600 123,760$
Grand Total of Fees*5418 $ 1,160,088
Notes
Not a Lump Sum Proposal. It is a time and material proposal.
Based on 2021 Audited Field Overheard Rate
Level of effort subject to negotiation*
Position and staffing subject to negotiation*
Subconsultant markup is 10%
Escalation rate (3%) applies to subsequent years starting in January 2024
Rates for field staff are based on Prevailing Wage Provisions
Reimbursable costs will be billed to the City for actual costs expended
Travel related expenses may be reimbursable at cost with the City’s written pre-authorization
Efficiency would be sought by combining City's individual project schedules to be concurrent
Material Testing is not included in this Cost Proposal
Design Support during construction is not included in this Cost Proposal
Construction Management Services are not included in this Cost Proposal
Additional resources will be identified and approved by the City prior to working
Page 2 of 2
ATTACHMENT B-2 - COST OF SERVICE
DocuSign Envelope ID: B6B9AAC7-3111-4FD2-96E6-2A8ADB507F29
Page 7
City of Gilroy Public Works Department | No. 23-RFP-PW-476
Capital Improvement Program Project Management Services
Project
Number
CIP
PM Status Title Program FY24 FY25 FY26 FY27 FY28
Beyond
5 Years
5-Year
Total
Project
Total
15 800250 Included Funded Casey and Swanston Water Line Replacement Utilities>Water 294,800$ 2,825,800$ 3,120,600$ 3,120,600$
23 800350 Included Funded Luchessa/Church Traffic Signal Installation Streets 85,800$ 897,600$ 983,400$ 983,400$
24 800360 Included Funded Mantelli/Kern Traffic Signal Installation Streets 94,600$ 983,900$ 1,078,500$ 1,078,500$
25 800370 Included Funded Monterey/I.O.O.F. Traffic Signal Installation Streets 108,900$ 932,700$ 1,041,600$ 1,041,600$
28 800400 Add Funded Monterey and Luchessa Storm Drain Modifications Utilities>Storm Drain 361,900$ 361,900$ 361,900$
31 800430 Add Funded Cohansey Avenue/Terri Court Storm Drain Improvements Utilities>Storm Drain 25,210$ 25,210$ 25,210$
32 800440 Included Funded Automall/Luchessa Traffic Signal Installation Streets 79,200$ 841,400$ 920,600$ 920,600$
36 800480 Included Funded First/Kern Traffic Signal Installation Streets 182,600$ 902,300$ 1,084,900$ 1,084,900$
38 800510 Add Funded Asbestos Cement Sewer Pipe Replacement Citywide Utilities>Wastewater 199,100$ 1,008,600$ 1,207,700$ 1,207,700$
39 800520 Included Funded Carmel-Dowdy Alley - Sixth to Seventh Sewer Utilities>Wastewater 57,200$ 273,200$ 330,400$ 330,400$
40 800530 Add Funded Large Diameter Sewer Rehabilitation Citywide Utilities>Wastewater 202,400$ 1,081,100$ 1,283,500$ 1,283,500$
42 800550 Included Funded Old Gilroy - Chestnut to Forest Sewer Upgrade Utilities>Wastewater 35,200$ 251,600$ 286,800$ 286,800$
43 800560 Included Funded Seventh St - Carmel-Dowdy to Hanna-Rosanna Alleys Utilities>Wastewater 48,400$ 211,300$ 259,700$ 259,700$
45 800590 Included Funded Broadway and Sargent Water Line Replacement Utilities>Water 129,800$ 877,600$ 1,007,400$ 1,007,400$
46 800600 Included Funded Church and Gurries Water Line Replacement Utilities>Water 66,000$ 314,600$ 380,600$ 380,600$
47 800610 Included Funded Church Street - Welburn to First Water Line Replacement Utilities>Water 176,000$ 1,173,400$ 1,349,400$ 1,349,400$
48 800620 Included Funded Forest and Eighth Water Line Replacement Utilities>Water 66,000$ 369,200$ 435,200$ 435,200$
50 800640 Included Funded Monterey and Eighth Water Line Replacement Utilities>Water 74,800$ 406,700$ 481,500$ 481,500$
51 800650 Remove Funded Abandon 2" Water Line from 7041 to 7161 Monterey Utilities>Water 108,900$ 847,000$ 955,900$ 955,900$
52 800660 Included Funded Murray at Burke Water Line Reroute Utilities>Water 102,300$ 469,400$ 571,700$ 571,700$
112 900740 Add Funded Monterey - Leavesley to Ronan Water Line Replacement Utilities>Water 535,700$ 4,651,900$ 5,187,600$ 5,187,600$
127 SW2402 Add Funded Joint Morgan Hill-Gilroy Trunk Line Repairs Utilities>Wastewater 1,837,448$ 10,150,718$ 1,837,448$ 11,988,166$
Total 23,235,658$
CIP Project List
Current FY24-28 CIP ProjectsCurren4/13/2023
Page 1 of 1
ATTACHMENT C - LIST OF PROJECTS DocuSign Envelope ID: B6B9AAC7-3111-4FD2-96E6-2A8ADB507F29
City of Gilroy Public Works Department | No. 23-RFP-PW-476
Capital Improvement Program Project Management Services
Page 12
BSK Associates - Schedule of Fees - July 1, 2022 to June 30, 2023 (North Prevailing Wage)
BSK Fee Schedule 2022-2-NPW Page 1 of 2
PROFESSIONAL STAFF TECHNICAL STAFF (North Prevailing Wage)
Principal 270.00$ Group 1 - Special inspector 160.00$
Senior Professional 240.00$ Group 2 - Special Inspector 155.00$
Project Professional II 225.00$ Group 3 - Engineering Technician 140.00$
Project Professional I 190.00$ Group 4 - Technician 125.00$
Staff Professional II 170.00$ Ground Penetrating Radar Scanning Technician 300.00$
Staff Professional I 150.00$ Core Drilling Technician 230.00$
Seismic GIS 210.00$ Floor Flatness Testing Technician 200.00$
GIS Specialist 150.00$ Sample Pickup / Transportation / Delivery 115.00$
Information Specialist II 170.00$ Laboratory Technician 125.00$
Information Specialist I 150.00$ Administrative Assistant / Clerical 95.00$
CAD 110.00$ Litigation support 1.5x standard rate
Project Administrator 105.00$
BASIS OF CHARGES FOR FIELD TECHNICIAN SERVICES
REIMBURSABLES Field Work from 0 to 4 hours Bill 4 hours
Mileage (Portal to Portal)1.00$ Field Work from 4 to 8 hours Bill 8 hours
Per Diem (as required)210.00$ Field Work over 8 hours / Saturdays Bill time and a half
Bridge Toll Cost + 15%Sundays, holidays and over 12 hours Bill double time
Parking Fees Cost + 15%Second/Special/Multi-Shift Base Rate x 12.5%
Subconsultant Services Cost + 15%Show-up time (no work performed)Bill 2 hours
Project Administration Fees 7% of Invoice Sampling or cylinder pickup, minimum charge Bill 2 hours
DIR Administration Fees 3% of Invoice
Project Setup (Project)525.00$ EQUIPMENT
Nuclear Gauge (Day)67.00$
ANALYSIS SOFTWARE USAGE FEES Ultrasonic Weld Equipment (Day)67.00$
gINT (Project)62.00$ Torque Wrench (Day)67.00$
LPile (Project)62.00$ Proof Load Equipment (Day)67.00$
APile (Project)62.00$ Rebar Locator / Pachometer 122.00$
SHAFT (Project)62.00$ Hand Auger (Day)244.00$
GROUP (Project)121.00$ Water Meter (Day)62.00$
Cliq (Project)62.00$ Drilling Kit - Paint, stakes and lath - (Project)32.00$
LiquefyPro (Project)62.00$ Drilling Supplies - Reuse of tubes/caps (Project)305.00$
LiqIT (Project)53.00$ Manometer (Day)235.00$
NovoLIQ (Project)62.00$ Double Ring Infiltrometer (Day)608.00$
Slide (Project)121.00$
Settle3D (Project)121.00$ DIR/PREVAILING WAGE ADMINISTRATION FEES (MONTHLY)
ArcGIS (Project)62.00$ Certified Payroll / DIR Upload 300.00$
EZ-FRISK (Per Project Site / Site Class)578.00$ Non-Performance Certified Payroll / DIR Upload 100.00$
Subcontractor Managemnet / Compliance Forms 100.00$
Additional LCP Tracker or Other Compliance Software 200.00$
Additional Special Forms, as required 150.00$
Moisture Density Curves California Bearing Ratio (CBR)
Standard Proctor, 4" (ASTM/AASHTO)282.00$ CBR at 100% (ASTM D1883 or AASHTO T-180)614.00$
Modified Proctor, 4" Mold (ASTM/AASHTO)282.00$ CBR at 95% (ASTM D1883 or AASHTO T-180)1,190.00$
Modified Proctor, 6" mold (ASTM D1557)300.00$
Caltrans Maximum Wet Density (CT 216)257.00$ Permeability Tests
Check Point 163.00$ Rigid Wall Permeability (ASTM D2434)338.00$
Flexible Wall Permeability (ASTM D5084)527.00$
Particle Size Analysis Remolded Flexwall Perm (ASTM D5084)670.00$
Sieve Analysis w/ Wash (ASTM D422)205.00$
Minus #200 Wash, Soil (ASTM D1140)100.00$ Soil Corrosivity Tests
Hydrometer Analysis (ASTM D422)269.00$ Minimum Resistivity of Soils (CT 643)169.00$
Double Hydrometer (ASTM D4221)375.00$ pH 79.00$
Specific Gravity of Soil (ASTM D854)192.00$ Soluble Sulfate, Chloride and Sulfide 156.00$
Visual Classification (ASTM D2488)51.00$
Sand Equivalent (ASTM D2419)151.00$ Soil Cement Tests
% Organics in Soil (ASTM D2974)164.00$ Freeze Thaw Abrasion (ASTM D560)751.00$
Wetting-Drying Abrasion (ASTM D559)713.00$
Atterberg Limits / Swell Tests Preparation of Freeze-Thaw or Wetting-Drying Tests 902.00$
Plasticity Index (ASTM D4318)263.00$ Soil Cement Compression (ASTM D1633)289.00$
Shrinkage Limits of Soils (ASTM D427)245.00$
Expansion Index of Soils (UBC No. 29)282.00$ Other
Sand Density Calibration (ASTM D1566)112.00$
Moisture Density Test
Tube Density 60.00$ Unconfined Compression
Moisture Content of Soils (ASTM D2216)51.00$ Unconfined Compression (ASTM D2166)151.00$
"R" Value Determination Shear Tests
R-Value of Soils (CT 301)477.00$ Direct Shear, Undisturbed (ASTM D3080)263.00$
R-Value of Treated Materials (CT 301))527.00$ Direct Shear, Remolded (ASTM D3080)314.00$
Triaxial Compression Testing QUOTE
Consolidation Tests
Consolidation (ASTM D2435)502.00$
Consolidation , Extra Points (ASTM D2435)67.00$
Collapse Potential of Soils (ASTM D2435)245.00$
Remolded Consolidation (ASTM D2435)425.00$
One-Dimen Swell of Soil (ASTM D4546)156.00$
PERSONNEL RATES
MATERIALS LABORATORY TESTS
SOILS
BSK ASSOCIATES RATES
DocuSign Envelope ID: B6B9AAC7-3111-4FD2-96E6-2A8ADB507F29
City of Gilroy Public Works Department | No. 23-RFP-PW-476
Capital Improvement Program Project Management Services
Page 13
BSK Associates - Schedule of Fees - July 1, 2022 to June 30, 2023 (North Prevailing Wage)
BSK Fee Schedule 2022-2-NPW Page 2 of 2
Sieve Analysis Coarse or Fine (ASTM C136)100.00$ Cement Content Concrete (ASTM C1084)453.00$
Sieve Analysis w/ Fineness Modulus 107.00$ Chemical Test (ASTM C150)QUOTE
Minus 200 Wash, Aggregates (ASTM C117)100.00$ Set Times Cement-Vicat Needle (ASTM C191)375.00$
Specific Gravity/Absorption (ASTM C127)192.00$ Specific Gravity of Hydraulic Cement (ASTM C191)181.00$
Specific Gravity/Absorption (ASTM C128)192.00$ Lineal Shrinkage Set of 3 (ASTM C157)477.00$
Organic Impurities (ASTM C40)100.00$ Compression Test of Concrete - 1 (ASTM C39)41.00$
% Lumps/Friable Particles (ASTM C142)97.00$ Compression Test of Concrete - 4 (ASTM C39)163.00$
% Flat and Elongated (ASTM D4791)151.00$ Compression Test of Core (ASTM C42)72.00$
Fine Aggregate Angularity (AASHTO 304)97.00$ Preparation of Specimens, Sawing 82.00$
Moisture Content (ASTM D2216)51.00$ Compressive Strength of Shotcrete Panel 382.00$
Aggregate Wt., pcf Compacted (ASTM C29)106.00$ Proportion of Cement in Concrete (ASTM C85)419.00$
Aggregate Wt., pcf Loose (ASTM C29)79.00$ Flexural Test Per Beam (ASTM C78)107.00$
Abrasion by LA Rattler, Small Size (ASTM C131)282.00$ Splitting Tensile Strength of Concrete (ASTM C496)107.00$
Abrasion by LA Rattler, Large Size (ASTM C131)343.00$ Unit Weight Lt Wt Concrete (ASTM C567)67.00$
Sodium Sulfate Soundness, Per Sieve (ASTM C88)131.00$ "AZ" Test-Reinforced Concrete Pipe "Life Factor"93.00$
Sodium Sulfate Soundness, Min. Charge (ASTM C88)419.00$ 9 Pt Core Measurements, Each (ASTM C174)41.00$
Sand Equivalent (ASTM D2419 OR CT 217-I)151.00$ Concrete Trial Batches QUOTE
Durability Index (CT 229)300.00$ Unit Weight & Abs Concrete (ASTM D642)151.00$
Potential Reactivity of Aggregates QUOTE Accelerated Curing of Concrete (ASTM C684)300.00$
Cleanness Value of Aggregate (CT 227)216.00$ Cylinder Molds (each)8.00$
Hydrometer (ASTM D422 OR CT 205-E)269.00$ Storage of Concrete Cylinders for more than 45 Days 69.00$
% Crushed particles (CT 205)198.00$ RH Probe 69.00$
Lightweight Pieces (ASTM 123)263.00$ Calcium Chloride Kit 46.00$
Mixing Water (pH, elec. conductance, chloride, sulfate)119.00$
HOT MIX ASPHALT Contact Soil (pH, elec. conductance, chloride, sulfate)143.00$
JMF Mix Design, HVEEM 3,719.00$
JMF Mix Design, Marshall 4,407.00$ MASONRY
JMF Mix Design, Superpave / Caltrans 10,737.00$ Concrete Masonry Units Testing (ASTM C90)
JMF Verification - HMA - Superpave / Caltrans 6,222.00$ Compression Test Pavers, Single 92.00$
JMF Production Startup - Superpave / Caltrans 5,789.00$ Compression Test Composit CMU Prism 198.00$
RAP Material Testing - Additional Fee 753.00$ Specific Gravity and Unit Weight 138.00$
Rubberized RHMA Material - Additional Fee 1,737.00$ Moisture Content 64.00$
Hamburg Wheel Track (AASHTO T324)3,155.00$ Compression Test, Masonry Units (ASTM C140)125.00$
Gyratory Compaction (AASHTO T312)401.00$ Absorption / Moisture Content (ASTM C140)125.00$
AC Content by Centrifuge (ASTM D2172)344.00$ Linear Shrinkage (ASTM C426)483.00$
AC Content-Ignition (ASTM D6307 / CT382 / AASHTO T308)269.00$ Masonry Core Shear Test (Title 24)225.00$
Superpave Ignition Oven Correction (AASHTO T308)625.00$ Masonry Core Compression/Shear Test (Title 24)225.00$
Moisture Content of Asphalt (CT 370)79.00$ Compression Test Brick, Each (ASTM C67)93.00$
Gradation/Extraction Aggregate (ASTM D5444)163.00$ Absorption/ Unit Wt. of Brick (ASTM C67)93.00$
Film Stripping 107.00$ Compression Test Grout (Set of 3 or 4)144.00$
Compaction/Preparation of HMA Briquette (CT 304)263.00$ Compression Test Mortar (Set of 3 or 4)131.00$
Stabilometer Value (CT 366 / AASHTO T246)211.00$
AC Core Specific Gravity (ASTM D2726)67.00$ WELDING AND STRUCTURAL STEEL
AC Core Specific Gravity - Paraffin Coated (AASHTO T275)175.00$ Welder Qualification Testing
AC Max Density Rice Method (ASTM D2041)300.00$ Welder / Procedure Welder Qualification Testing QUOTE
289.00$ Face Bend of Steel 72.00$
Tensile Strength Ratio (AASHTO T283)1,316.00$ Root Bend of Weld Coupon 72.00$
Moisture Vapor Susceptibility (CT 307)245.00$ Side Bend of Weld Coupon 72.00$
AC Surface Abrasion (CT 360)601.00$ Tensile Test of Steel Coupon 100.00$
Index Retained Strength (ASTM D1074-D1075)538.00$ Bend Test of Steel Coupon 86.00$
AC Hveem Maximum Density (CT 375)538.00$ Machining Charges (Per Coupon)QUOTE
Marshall Stability and Flow (ASTM D6927)300.00$ Brinell Hardness of Steel (ASTM E10)119.00$
Calculated AC Maximum Density (CT 367)119.00$ Rockwell Hardness of Steel (ASTM E18)119.00$
Marshall Maximum Density, 50 Blows (ASTM D6926)350.00$ Bolt Ultimate Load 159.00$
Examination of AC Cores 41.00$ Bolt Hardness (set of 3)119.00$
Thickness Determination of AC Cores 26.00$ Nut Hardness (set of 3)119.00$
AC Tensile-Strength Premixed ASTM D4867 777.00$ Washer Hardness (set of 3)119.00$
AC Tensile-Strength Lab Mixed ASTM D4867 1,316.00$ Proof Loading, bolt or nut 169.00$
REINFORCING STEEL
Tensile & Bend of Rebar, #3 - #8 177.00$ FIREPROOFING
Tensile & Bend of Rebar, #9 - #11 177.00$ Cohesion/Adhesion Fireproofing Materials 151.00$
Bend Test of Rebar 69.00$ Dry Density Fireproofing (ASTM E605)113.00$
Slip and Tensile Rebar Couplers (CT 670)258.00$
Tension Test of Welded Wire Fabric QUOTE
Bend Test of Welded Wire Fabric QUOTE
Weld Shear Test, Welded Wire Fabric QUOTE
PT Cable Tensile and Elongation (ASTM A416 or A421)326.00$
PT Cable Preparation QUOTE
Escalation: The prices noted above are subject to an increase of 5% annually, effective July 1 of each year following the initiation of a services agreement.
CIR/FDR Compressive Strength Testing (pre-copmpacted
specimen, includes conditioning) - CTM 371
MATERIALS LABORATORY TESTS
AGGREGATES CONCRETE
DocuSign Envelope ID: B6B9AAC7-3111-4FD2-96E6-2A8ADB507F29
City of Gilroy Public Works Department | No. 23-RFP-PW-476
Capital Improvement Program Project Management Services
Page 14
Chaves Rates
Firm: Chaves & Associates
Project: City of Gilroy
Base Rate for Kristen Jones:55.00$ 153.23% 10.00%153.20$
General Staff Classifications Base Rate
Minimum Overhead Profit
Total Hourly
Rate
Field and Office Overhead Rate 153.23% 10.00%
Project Admin 35.00$ 153.23% 10.00%97.49$
Document Control Manager 45.00$ 153.23% 10.00%125.35$
Office Engineer 55.00$ 153.23% 10.00%153.20$
Project Manager 60.00$ 153.23% 10.00%167.13$
General Staff Classifications Base Rate
Maximum Overhead Profit
Total Hourly
Billable
Rate
Field and Office Overhead Rate 153.23% 10.00%
Project Admin 45.00$ 153.23% 10.00%125.35$
Document Control Manager 60.00$ 153.23% 10.00%167.13$
Office Engineer 65.00$ 153.23% 10.00%181.06$
Project Manager 75.00$ 153.23% 10.00%208.91$
CHAVES & ASSOCIATES RATES
DocuSign Envelope ID: B6B9AAC7-3111-4FD2-96E6-2A8ADB507F29
City of Gilroy Public Works Department | No. 23-RFP-PW-476
Capital Improvement Program Project Management Services
Page 15
Hourly Rates
Updated hourly rates by Classification
Sr. Environmental Engineer (Rachael Keish) $291.58
Environmental Inspector (Paul Landon) $148.13
Biologist (Hayden Kessenich) $117.07
KEISH ENVIRONMENTAL, PC RATES
DocuSign Envelope ID: B6B9AAC7-3111-4FD2-96E6-2A8ADB507F29