08/10/2023 Open Government Commission Regular Meeting
August 10, 2023 6:00 PM Page 1 of 3 Open Government Commission
Regular Meeting Agenda
CITY OF GILROY
OPEN GOVERNMENT
COMMISSION
REGULAR MEETING
THURSDAY, AUGUST 10, 2023 | 6:00 PM
CITY COUNCIL CHAMBERS, CITY HALL
7351 ROSANNA STREET
GILROY, CA 95020
Chair: Diana Bentz Vice Chair: Karen Enzensperger
Commissioners: Jessica Irwin & Shayne Somavia
Staff Liaison: Jimmy Forbis, City Administrator
All Open Government Commission meeting materials are available online at http://gilroy.city/meetings
COMMENTS BY THE PUBLIC WILL BE TAKEN ON AGENDA ITEMS BEFORE ACTION IS TAKEN BY THE
OPEN GOVERNMENT COMMISSION. Public testimony is subject to reasonable regulations, including
but not limited to time restrictions for each individual speaker.
In compliance with the Americans with Disabilities Act, the City will make reasonable arrangements to
ensure accessibility to this meeting. If you need special assistance to participate in this meeting, please
contact the City Clerk 72 hours prior to the meeting at (408) 846-0204. A sound enhancement system is
also available for check out in the City Council Chambers.
Materials related to an item on this agenda submitted to the Open Government Commission after
distribution of the agenda packet are available for public inspection with the agenda packet in the lobby
of Administration at City Hall, 7351 Rosanna Street during normal business hours. These materials are
also available with the agenda packet on the City website at www.cityofgilroy.org subject to Staff’s
ability to publish the documents before the meeting.
KNOW YOUR RIGHTS UNDER THE GILROY OPEN GOVERNMENT ORDINANCE
Government's duty is to serve the public, reaching its decisions in full view of the public. Commissions,
task forces, councils and other agencies of the City exist to conduct the people's business. This
ordinance assures that deliberations are conducted before the people and that City operations are open
to the people's review.
FOR MORE INFORMATION ON YOUR RIGHTS UNDER THE OPEN GOVERNMENT ORDINANCE, TO
RECEIVE A FREE COPY OF THE ORDINANCE OR TO REPORT A VIOLATION OF THE ORDINANCE,
CONTACT THE OPEN GOVERNMENT COMMISSION STAFF AT (408) 846-0204 or by email at
cityclerk@cityofgilroy.org.
If you need assistance with translation and would like to speak during public comment,
please contact the City Clerk a minimum of 72 hours prior to the meeting at 408-846-
0204 or e-mail the City Clerk’s Office at cityclerk@cityofgilroy.org.
Si necesita un intérprete durante la junta y gustaría dar un comentario público,
comuníquese con el Secretario de la Ciudad un mínimo de 72 horas antes de la junta al
408-846-0204 o envíe un correo electrónico a la Oficina del Secretario de la Ciudad a
Open Government Commission
Regular Meeting Agenda Page 2 of 3 August 10, 2023 | 6:00 PM
cityclerk@cityofgilroy.org.
The AGENDA for this regular meeting is as follows:
1. CALL TO ORDER
2. ROLL CALL
3. PRESENTATIONS TO THE OPEN GOVERNMENT COMMISSION
3.1. Public Comments by Members of the Public on Items not on the Agenda but
within the Commission’s Subject Matter Jurisdiction
4. REPORTS FROM COMMISSIONERS
5. CONSENT CALENDAR
All matters listed under the Consent Calendar are considered by the Commission to be
routine and will be enacted by one motion. There will be no separate discussion of these
items unless a request is made by a member of the Commission or a member of the public.
Any person desiring to speak on any item on the consent calendar should ask to have that
item removed from the consent calendar prior to the time the Commission votes to approve.
If removed, the item will be discussed in the order in which it appears.
5.1. Approval of the May 11, 2023 Special Meeting Minutes
5.2. Approval of the June 22, 2023 Special Meeting Minutes
6. UNFINISHED BUSINESS
6.1. Hybrid Meetings
6.2. Open Government Ordinance Old Training Video
6.3. Open Government FAQs
6.4. OGO Workplan FY 24 and FY 25
6.5. OGO Training/Budget
1. Board/Commission Training
2. Brown Act
3. JEDI Training
7. NEW BUSINESS
7.1. Quarterly Review of Public Records Requests Per Gilroy Code Section
17A.35 (c) (Second Quarter, 2023)
1. Staff Report: Thai Nam Pham, City Clerk
2. Public Comment
3. Possible Action:
Staff recommends that the Commission receive the report.
7.2. Discussion on Public Voting Records
8. FUTURE COMMISSION INITIATED AGENDA ITEMS
Open Government Commission
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9. CITY ADMINISTRATOR'S UPDATE
10. ADJOURNMENT
FUTURE MEETING DATES
November 2, 2023 – 5:30 PM
November 9, 2023 – 6:00 PM CANCELED