11/02/2023 Open Government Commission Special Meeting
Open Government Commission
Special Meeting Agenda Page 1 of 2 November 2, 2023 | 5:30 PM
CITY OF GILROY
OPEN GOVERNMENT
COMMISSION
SPECIAL MEETING
THURSDAY, NOVEMBER 2, 2023 | 5:30 PM
ADMINISTRATION CONFERENCE ROOM, CITY HALL
7351 ROSANNA STREET
GILROY, CA 95020
Chair: Diana Bentz Vice Chair: Karen Enzensperger
Commissioners: Jessica Irwin, Shayne Somavia, & Akur Varadarajan
Staff Liaison: Jimmy Forbis, City Administrator
All Open Government Commission meeting materials can be found online at http://gilroy.city/meetings.
Public comments on agenda items will be accepted before any action is taken by the Commission, with
reasonable time limits per speaker.
For accessibility needs under the Americans with Disabilities Act, please contact the City Clerk at (408)
846-0204 at least 72 hours prior to the meeting. A sound enhancement system is available in the City
Council Chambers.
Materials submitted after the agenda distribution can be viewed in the City Hall lobby during business
hours or on the City website at www.cityofgilroy.org, subject to timely publication by staff.
KNOW YOUR RIGHTS UNDER THE GILROY OPEN GOVERNMENT ORDINANCE
Government's duty is to serve the public, reaching its decisions in full view of the public. Commissions,
task forces, councils and other agencies of the City exist to conduct the people's business. This
ordinance assures that deliberations are conducted before the people and that City operations are open
to the people's review.
FOR MORE INFORMATION ON YOUR RIGHTS UNDER THE OPEN GOVERNMENT ORDINANCE, TO
RECEIVE A FREE COPY OF THE ORDINANCE OR TO REPORT A VIOLATION OF THE ORDINANCE,
CONTACT THE OPEN GOVERNMENT COMMISSION STAFF AT (408) 846-0204 or by email at
cityclerk@cityofgilroy.org.
If you need assistance with translation and would like to speak during public comment,
please contact the City Clerk a minimum of 72 hours prior to the meeting at 408-846-
0204 or e-mail the City Clerk’s Office at cityclerk@cityofgilroy.org.
Si necesita un intérprete durante la junta y gustaría dar un comentario público,
comuníquese con el Secretario de la Ciudad un mínimo de 72 horas antes de la junta al
408-846-0204 o envíe un correo electrónico a la Oficina del Secretario de la Ciudad a
cityclerk@cityofgilroy.org.
Open Government Commission
Special Meeting Agenda Page 2 of 2 November 2, 2023 | 5:30 PM
The AGENDA for this special meeting is as follows:
1. CALL TO ORDER
2. ROLL CALL
3. PRESENTATIONS TO THE OPEN GOVERNMENT COMMISSION
3.1. Public Comments by Members of the Public on Items not on the Agenda
but within the Commission’s Subject Matter Jurisdiction
This part of the meeting allows public address on non-agenda topics within the
Commission’s jurisdiction. To speak, complete a Speaker's Card and give it to the City
Clerk. Speaking time ranges from 3 minutes. Extended discussions or actions on non-
agenda items are restricted by law. For Commission action, the topic may be listed on a
future agenda.
4. CONSENT CALENDAR
Consent Calendar items are routinely approved with one motion. For separate discussion, a member or public
member must request its removal before the approval vote. If removed, it's discussed in its original order.
4.1. Approval of the August 10, 2023 Open Government Commission Regular
Meeting
4.2. Approval of the 2024 Annual Calendar of Open Government Commission
Meetings
5. UNFINISHED BUSINESS
6. NEW BUSINESS
6.1. Quarterly Review of Public Records Requests Per Gilroy Code Section
17A.35 (c) (Third Quarter, 2023)
6.2. Review of the Open Government Commission By-Laws
6.3. Review of the Open Government Commission Annual Presentation to
Council (Draft Presentation Will Be Provided at the Meeting)
6.4. Review of the Open Government Commission Presentation to the Council
on Hybrid Meetings
7. FUTURE COMMISSION INITIATED AGENDA ITEMS
8. CITY ADMINISTRATOR'S UPDATE
9. ADJOURNMENT